CC SR 20220517 I - On-Call Project Management ServicesCITY COUNCIL MEETING DATE: 05/17/2022
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to award professional services agreements for pre-
qualified on-call project management services.
RECOMMENDED COUNCIL ACTION:
(1)Award professional services agreements to HR Green Pacific, Inc.; Transtech
Engineers, Inc.; Jenkins, Gales, & Martinez, Inc.; Integrated Engineering
Management; and Hout Construction Services, Inc. DBA Hout Engineering for on-
call project management professional services on an as-needed basis for three-
year terms, with additional optional two -year terms, in an amount not to exceed
$500,000 annually for each contract, subject to City Council approved appropriated
project budgets; and,
(2)Authorize the Mayor and City Clerk to execute the contracts, in forms approved by
the City Attorney.
FISCAL IMPACT: There is no budget/cost impact to establishing a pre-qualified on-call
list as this list does not obligate the City to fund nor issue any task orders or assignments.
Any costs associated with these services will be defined in individual task orders and
funded by the specific capital project budget or operating budget, when needed. The
account number and budget amount shown below is for FY 2021 -22 for overall non-
capital projects, and would be utilized if services are needed.
Amount Budgeted: $317,000
Additional Appropriation: N/A
Account Number(s): 101-400-3110-5101
ORIGINATED BY: Sean Lopez, Assistant Engineer
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A.HR Green Pacific, Inc. Professional Services Agreement (page A-1)
B.Transtech Engineers, Inc. Professional Services Agreement (page B-1)
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C. Jenkins, Gales, & Martinez, Inc. Professional Services Agreement (page C-1)
D. Integrated Engineering Management Professional Services Agreement (page
D-1)
E. Hout Construction Services, Inc. DBA Hout Engineering Professional Services
Agreement (page E-1)
F. HR Green Pacific, Inc. Proposal (page F-1)
G. Transtech Engineers, Inc. Proposal (page G-1)
H. Jenkins, Gales, & Martinez, Inc. Proposal (page H-1)
I. Integrated Engineering Management Proposal (page I-1)
J. Hout Construction Services, Inc. DBA Hout Engineering Proposal (page J-1)
BACKGROUND:
As a department in a contract city, the Public Works Department does not have the
capacity in-house to perform all project management functions during workload surges
and during times of staff vacancies. Therefore, the City will use on-call consulting
companies to provide those professional services when needed. This is consistent with
Public Works’ historic practice of using consultant project management services to
augment City Staff and provide support services.
Establishing a pre-qualified on-call list reduces Staff time spent soliciting proposals,
reviewing qualifications, evaluating proposals, negotiating fees and contract terms, and
awarding contracts for each individual work assignment after the $25,000 per company
per year limit is reached. This allows Staff to focus on project delivery by significantly
reducing repeated solicitations of proposals for similar work.
The pre-qualified on-call list does not obligate the City at any time to request any work
from any company nor expend any funds. These on-call contracts cannot be used unless
City Council first appropriates a project budget or o perating budget. These contracts are
only a mechanism for Staff to procure work once Council has approved funding.
The on-call list can be used for a variety of project management services including general
management, schedule management, budget management, quality management,
coordination, and a variety of other associated work.
DISCUSSION:
A request for proposals (RFP) for on-call project management services was issued by the
Public Works Department on July 8, 2021. The RFP was posted online via PlanetBids
and Staff notified companies known to conduct business in the aforementioned discipline.
Proposals were submitted by eight companies. Subsequently, Staff solicited a proposal
from Hout Construction Services, Inc. DBA Hout Engineering based on recent experience
with that firm as the program manager for the Portuguese Bend Landslide Program. A
panel consisting of three Staff members representing the Public Works Department
evaluated the proposals.
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Table 1 - Request for Proposals (RFP) Evaluation Sheet for On-Call Project
Management Services
Six companies were short-listed and Staff met with representatives to negotiate fees and
contract terms. Ultimately, Staff reached agreements with five companies: HR Green
Pacific, Inc.; Transtech Engineers, Inc.; Jenkins, Gales, & Martinez, Inc.; Integrated
Engineering Management; and Hout Construction Services, Inc. DBA Hout Engineering.
The agreements establish hourly rates based on common staff classifications and will be
used as the basis for fees for individual task orders.
These five companies will constitute the pre-qualified on-call list of consultants to provide
as-needed project management professional services for a period of three years, with
optional two-year extensions. This on-call list does not preclude City Staff from issuing
separate solicitations whenever needed to best meet the City’s needs or specialized
services.
Task Order Procedure
As Staff identifies the need for project management services, Staff will issue a request
with a description of the work to be performed and a schedule for completion based on a
City Council approved project or operating budget appropriation. A request may be issued
to one or more companies based on availability to complete the work within a certain
timeframe, specialty sub-discipline, or any other factor that is in the best interest of the
City. At no time is the City obligated to issue any requests to any of the companies that
are party to an on-call contract list. The companies receiving the request shall prepare a
task proposal documenting the scope of work, fee to perform the work (based on
previously agreed-upon rates), and schedule for completion. The Contract Officer shall
approve, modify, or reject the proposal, and issue a Notice to Proceed when a written
Approach to Scope of Services 10%9 0.9 8.9 0.9 8.6 0.9 8.5 0.9 6.9 0.7 6.5 0.7 6.5 0.7 8.3 0.8 9 0.9
Staff Qualifications & Experience 40%8.7 3.5 8 3.2 9.2 3.7 8 3.2 5 2 8 3.2 8 3.2 8.3 3.3 8.9 3.6
Organization & Staffing 40%8.7 3.5 8.5 3.4 7.7 3.1 8.3 3.3 7.3 2.9 6.3 2.5 6.3 2.5 7.7 3.1 8.5 3.4
Quality Control 10%9 0.9 8 0.8 8.7 0.9 8.7 0.9 6.3 0.6 6 0.6 6 0.6 8 0.8 8.5 0.9
Totals 100%
Knowland
Raw
Score
(0-10)
Final
Score
7.0
RFP On-Call Project Management Services Scoring Sheet
Turner &
Townsend
Raw
Score
(0-10)
Final
Score
8.0
Hout
Raw
Score
(0-10)
Final
Score
8.7
Final
Score
Raw
Score
(0-10)
Final
Score
Raw
Score
(0-10)
Final
Score
8.7 8.3 8.5
Transtech
Criteria Value
Raw
Score
(0-10)
NV5
6.3
JGMHR Green IEM West &
Associate
7.0
Raw
Score
(0-10)
Final
Score
Raw
Score
(0-10)
Final
Score
Raw
Score
(0-10)
Final
Score
8.3
3
agreement has been reached with a company on the task proposal. The task shall be
performed at a cost not exceeding the task budget.
CONCLUSION:
To seek most efficiently needed on-call project management professional services, Staff
recommends the City Council award the professional services agreements to HR Green
Pacific, Inc.; Transtech Engineers, Inc.; Jenkins, Gales, & Martinez, Inc.; Integrated
Engineering Management; and Hout Construction Services, Inc. DBA Hout Engineering.
ALTERNATIVE:
In addition to the Staff recommendations, the following alternative action s are available
for the City Council’s consideration:
1. Reject all proposals and re-solicit the services.
2. Direct Staff to reduce the number of companies with on-call agreements.
3. Reduce the not-to-exceed amount for the agreements.
4. Take other action, as deemed appropriate.
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01203.0001/699504.1 EQG 1
PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
HR GREEN PACIFIC, INC.
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01203.0001/699504.1 EQG
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
HR GREEN PACIFIC, INC.
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made
and entered into on May 17, 2022, by and between the CITY OF RANCHO PALOS VERDES,
a California municipal corporation (“City”) and HR GREEN PACIFIC, INC., a California
corporation (“Consultant”). City and Consultant may be referred to, individually or collectively,
as “Party” or “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the “Scope of Services”, as stated in the Proposal, attached
hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein
as the “services” or “work” hereunder. As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
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intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean
those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s Proposal which shall be incorporated
herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any “public work” or “maintenance work,” as those
terms are defined in California Labor Code section 1720 et seq. and California Code of
Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws,
including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations (“DIR”)
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job
site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
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Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the information submitted to any applicable apprenticeship program.
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code
Section 1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty-five dollars) for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8
(eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than 1½
(one and one half) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.”
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Consultant’s Authorized Initials ________
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement. Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant’s performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions
are received from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City’s own negligence.
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1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to 15% of the Contract
Sum; or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract
Officer through a written Change Order. Any greater increases, taken either separately or
cumulatively, must be approved by the City Council. It is expressly understood by Consultant
that the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant
anticipates and that Consultant shall not be entitled to additional compensation therefor. City
may in its sole and absolute discretion have similar work done by other Consultants. No claims
for an increase in the Contract Sum or time for performance shall be valid unless the procedures
established in this Section are followed.
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed
change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs
and proposed schedule impacts.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any
other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
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ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed $1,500,000 (One Million Five Hundred Thousand Dollars)
(the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.
Annual compensation shall not exceed $500,000 (Five Hundred Thousand Dollars).
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services; (iii)
payment for time and materials based upon the Consultant’s rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the
Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City’s Director of Finance. By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement. The invoice shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant
shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and
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undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 90 (ninety) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement
pursuant to this Section.
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3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding 3 years
from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”). The City may, in its unfettered discretion, extend the Term by two (2) additional years;
provided the Contract Officer gives written notice of the same to Consultant not later than sixty
(60) calendar days prior to the expiration of the Term.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
_________________ ____________________
(Name) (Title)
_______________ __________
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant’s staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance. City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
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any of Consultant’s officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ramzi Awwad or such person as may be designated by the
Public Works Director. It shall be the Consultant’s responsibility to assure that the Contract
Officer is kept informed of the progress of the performance of the services and the Consultant
shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the Contract
Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to
sign all documents on behalf of the City required hereunder to carry out the terms of this
Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City. City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any
joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City; all subcontractors included
in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City. Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more than 25% (twenty five percent) of the present ownership and/or control
of Consultant, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City.
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ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant’s indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO “insured contract” language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers’ compensation. Insurance certificates and endorsements must be
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approved by City’s Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City’s own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by
the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
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requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant. Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer’s limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency’s right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant 90 (ninety) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
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(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant’s performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims
or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or
indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys’
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
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as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence,
except that design professionals’ indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant’s business,
custody of the books and records may be given to City, and access shall be provided by
Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”)
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
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Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered “voluntary”
provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response.
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ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default. If Consultant does not cure the default, the City may take
necessary steps to terminate this Agreement under this Article. Any failure on the part of the City
to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s
legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
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provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon 30 (thirty) days’ written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
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compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
(b) Consultant may, after compliance with the provisions of Section 7.2, terminate the
Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to
payment for all work performed up to the date of termination.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s
fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
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8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees,
incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in
the case of the Consultant, to the person(s) at the address designated on the execution page of
this Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
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9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
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01203.0001/699504.1 EQG 21
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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01203.0001/699504.1 EQG 22
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
David L. Bradley, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CONSULTANT:
HR GREEN PACIFIC, INC., a California
corporation
By:
Name:
Title:
By:
Name:
Title:
Address:
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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01203.0001/699504.1 EQG
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01203.0001/699504.1 EQG
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01203.0001/699504.1 EQG A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will provide on-call professional services relating to project management
(the Services), as more fully detailed herein. Consultant has been selected to
provide this Scope of Services that will be readily available for a fixed rate when
needed. However, before any work is performed, Consultant must provide a
specific written proposal for any requested services and obtain advance written
approval to proceed from City’s Contract Office, as such process is more fully
described below. Unless specifically defined, each category or type of work listed
shall be construed to include all services customarily performed by a first-class
consultant as defined under such category or type.
II. Work Request Procedure
A. Each task to be performed shall be set forth in a verbal or written request
(“Request”) produced by City’s Contract Officer with a description of the work
to be performed, and the time desired for completion. All tasks shall be carried
out in conformity with all provisions of this Agreement.
B. Following receipt of the Request, Consultant shall prepare a “Task Proposal”
that includes the following components:
1. A written description of the requested task (“Task Description”) including all
components and subtasks, and including any clarifications of the descriptions
provided in the Request;
2. The costs to perform the task (“Task Budget”);
3. A break-down of the costs or an explanation of how the cost was determined;
and
4. A schedule for completion of the task (“Task Completion Schedule”),
including a final completion date (“Task Completion Date”).
C. City’s Contract Officer shall approve, modify, or reject the Task Proposal in
writing, and issue a Notice to Proceed when a written agreement has been reached
on the Task Proposal.
D. The task shall be performed at a cost not exceeding the Task Budget.
E. Consultant shall complete the task and deliver all deliverables to Contract Officer
by the Task Completion Date and in accordance with the Task Completion
Schedule.
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III. Consultant acknowledges that City has no obligation to request that any services be
performed by Consultant under this Agreement. City’s Contract Officer may
establish a rotation schedule with multiple consultants, and may seek competing
Task Proposals, may select a consultant that in its judgement is best suited for a
particular task, or may select a consultant in a manner that is in the best interest of
City.
IV. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant shall provide to City’s Contract Officer a weekly written summary of
progress on all approved Task Proposals for services lasting longer than one
week.
V. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
VI. Consultant shall utilize the personnel stated in their proposal to accomplish the
Services, unless otherwise approved by the Contract Officer.
SCOPE OF WORK
The following services tasks performed by the selected on-call firms requested by the
City include, but not limited to the following:
PROJECT MANAGEMENT
Tasks under the Project Management may include, but are not limited to the following:
• General management
o Researching various topics
o Preparing reports, memoranda, and sketches
o Preparing presentations
o Attending meetings, preparing agendas and read-aheads, facilitating discussions,
developing and distributing meeting minutes
o Preparing weekly Project Status Reports
o Reporting on task/project/program status, prior week’s activities, and upcoming
week’s activities
o Other general management tasks
• Scope Management
o Developing statements of scope
o Reviewing reports and designs to determine applicability to scope
o Other scope related tasks
• Schedule management
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01203.0001/699504.1 EQG A-3
o Preparing schedules
o Conducting progress meetings
o Assessing current progress against baseline schedule
o Forecasting schedule scenarios
o Assessing schedule risk and developing recovery strategies to mitigate impact
o Preparing justifications for schedule extensions
o Preparing schedule change order/contract extension packages
o Managing contract durations
o Other schedule management related tasks
• Budget management
o Preparing budgets
o Tracking actual costs against budgets
o Forecasting ongoing budget needs
o Identifying budget risk and developing recovery strategies to mitigate impact
o Developing justifications for additional budget when needed
o Prepare change order/contract amendment packages
o Reviewing pay applications
o Managing contract authorizations
o Other budget management related tasks
• Quality management
o Reviewing reports, plans, specifications, estimates, contracts, and other
documents
o Researching public works standards, guidelines, and best practices
o Assisting in the development of policies and procedures
o Performing value engineering and identifying opportunities to improve design and
reduce costs
• Procurement
o Performing various procurement related activities such as obtaining quotes, bids,
and proposals
o Reviewing quotes, bids, and proposals
• Coordination
o Coordinating with various stakeholders
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01203.0001/699504.1 EQG B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough.
I. Section 1.1, Scope of Services, is amended to read:
In compliance with all terms and conditions of this Agreement, the Consultant
shall provide those services specified in the “Scope of Services”, as stated in the
Proposal, attached hereto as Exhibit “A” and incorporated herein by this reference, which
may be referred to herein as the “services” or “work” hereunder. As a material
inducement to the City entering into this Agreement, Consultant represents and warrants
that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional
manner, and is experienced in performing the work and services contemplated herein.
Consultant shall at all times faithfully, competently and to the best of its ability,
experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services
required hereunder and that all materials will be both of good quality as well as fit for the
purpose intended. For purposes of this Agreement, the phrase “highest professional
standards” shall mean those standards of practice recognized by one or more first-class
similarly qualified firms performing similar work under similar circumstances.
II. Section 5.3, Indemnification, is amended to read:
To the full extent permitted by law, Consultant agrees to indemnify, defend and
hold harmless the City, its officers, employees and agents (“Indemnified Parties”)
against, and will hold and save them and each of them harmless from, any and all actions,
either judicial, administrative, arbitration or regulatory claims, damages to persons or
property, losses, costs, penalties, obligations, errors, omissions or liabilities whether
actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any
person, firm or entity arising out of or in connection with the negligent performance of
the work, operations or activities provided herein of Consultant, its officers, employees,
agents, subcontractors, or invitees, or any individual or entity for which Consultant is
legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or
willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and
in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys’ fees incurred in connection therewith, but in no event shall the cost to defend
charged to Consultant exceed the statutory limitations of Civil Code Section 2782.8,
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01203.0001/699504.1 EQG B-2
although notwithstanding, in the event one or more defendants is unable to pay its
share of defense costs due to bankruptcy or dissolution of the business, Consultant
shall meet and confer with other parties regarding unpaid defense costs;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in
connection with the negligent performance of or failure to perform such work, operations
or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its
officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other
claims arising out of or in connection with the negligent performance of or failure to
perform the work, operation or activities of Consultant hereunder, Consultant agrees to
pay to the City, its officers, agents or employees, any and all costs and expenses incurred
by the City, its officers, agents or employees in such action or proceeding, including but
not limited to, legal costs and attorneys’ fees. However, in no event shall cost to defend
charged to Consultant exceed the statutory limitations of Civil Code Section 2782.8,
although notwithstanding, in the event one or more defendants is unable to pay its
share of defense costs due to bankruptcy or dissolution of the business, Consultant
shall meet and confer with other parties regarding unpaid defense costs.
(d) Consultant shall incorporate similar indemnity agreements with its
subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify
City hereunder therefore, and failure of City to monitor compliance with these provisions
shall not be a waiver hereof. This indemnification includes claims or liabilities arising
from any negligent or wrongful act, error or omission, or reckless or willful misconduct
of Consultant in the performance of professional services hereunder. The provisions of
this Section do not apply to claims or liabilities occurring as a result of City’s sole
negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall
apply to claims and liabilities resulting in part from City’s negligence, except that design
professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall
survive termination of this Agreement.
III. Section 7.3, Retention of Funds, is amended to read:
Consultant hereby authorizes City to deduct withhold from any amount payable to
Consultant until such disputes are resolved (whether or not arising out of this
Agreement) (i) any amounts the payment of which may be in dispute hereunder or which
are necessary to compensate City for any losses, costs, liabilities, or damages suffered by
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01203.0001/699504.1 EQG B-3
City, and (ii) all amounts for which City may be liable to third parties, by reason of
Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the
amount or validity of which is disputed by Consultant, or any indebtedness shall exist
which shall appear to be the basis for a claim of lien, City may withhold from any
payment due until such lien or dispute is resolved, without liability for interest because
of such withholding, an amount sufficient to cover such claim. The failure of City to
exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
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01203.0001/699504.1 EQG C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the on-call services at the rates listed in Exhibit C-1. The
rates provided in Exhibit C-1 may be subject to annual CPI increases during the
term of this Agreement. Estimated quantities listed in Exhibit C-1, if any, are for the
purpose of estimation only. Actual quantities and compensation will depend on the
needs of the City.
II. Within the budgeted amounts for each task in the Task Budget, and with the
approval of the Contract Officer, funds may be shifted from one Task subbudget to
another so long as the Task Budget is not exceeded.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice shall be accompanied by all Task Proposal’s for which
Consultant is requesting compensation. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subconsultant labor, supplies, equipment, materials, and
travel properly charged to the Services.
IV. The total compensation for the Services under this Agreement shall not exceed the
amount provided in Section 2.1 of this Agreement. The total Task Budget for any
individual Task shall not exceed $500,000.
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01203.0001/699504.1 EQG C-2
EXHIBIT “C-1”
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01203.0001/699504.1 EQG D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Term
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect for three (3) years.
II. Consultant shall complete each Task no later than the Task Completion Date set in
the Task Proposal and shall not receive additional compensation for work
completed after the Task Completion Date.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
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01203.0001/699504.1 EQG 1
PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
TRANSTECH ENGINEERS, INC.
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01203.0001/699504.1 EQG
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
TRANSTECH ENGINEERS, INC.
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made
and entered into on May 17, 2022, by and between the CITY OF RANCHO PALOS VERDES,
a California municipal corporation (“City”) and TRANSTECH ENGINEERS, INC., a
California corporation (“Consultant”). City and Consultant may be referred to, individually or
collectively, as “Party” or “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the “Scope of Services”, as stated in the Proposal, attached
hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein
as the “services” or “work” hereunder. As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
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01203.0001/699504.1 EQG 2
intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean
those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s Proposal which shall be incorporated
herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any “public work” or “maintenance work,” as those
terms are defined in California Labor Code section 1720 et seq. and California Code of
Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws,
including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations (“DIR”)
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job
site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
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01203.0001/699504.1 EQG 3
Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the information submitted to any applicable apprenticeship program.
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code
Section 1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty-five dollars) for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8
(eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than 1½
(one and one half) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.”
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01203.0001/699504.1 EQG 4
Consultant’s Authorized Initials ________
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement. Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant’s performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions
are received from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City’s own negligence.
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01203.0001/699504.1 EQG 5
1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to 15% of the Contract
Sum; or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract
Officer through a written Change Order. Any greater increases, taken either separately or
cumulatively, must be approved by the City Council. It is expressly understood by Consultant
that the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant
anticipates and that Consultant shall not be entitled to additional compensation therefor. City
may in its sole and absolute discretion have similar work done by other Consultants. No claims
for an increase in the Contract Sum or time for performance shall be valid unless the procedures
established in this Section are followed.
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed
change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs
and proposed schedule impacts.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any
other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
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ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed $1,500,000 (One Million Five Hundred Thousand Dollars)
(the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.
Annual compensation shall not exceed $500,000 (Five Hundred Thousand Dollars).
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services; (iii)
payment for time and materials based upon the Consultant’s rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the
Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City’s Director of Finance. By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement. The invoice shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant
shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and
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undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 90 (ninety) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement
pursuant to this Section.
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3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding 3 years
from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”). The City may, in its unfettered discretion, extend the Term by two (2) additional years;
provided the Contract Officer gives written notice of the same to Consultant not later than sixty
(60) calendar days prior to the expiration of the Term.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
_________________ ____________________
(Name) (Title)
_______________ __________
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant’s staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance. City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
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any of Consultant’s officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ramzi Awwad or such person as may be designated by the
Public Works Director. It shall be the Consultant’s responsibility to assure that the Contract
Officer is kept informed of the progress of the performance of the services and the Consultant
shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the Contract
Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to
sign all documents on behalf of the City required hereunder to carry out the terms of this
Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City. City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any
joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City; all subcontractors included
in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City. Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more than 25% (twenty five percent) of the present ownership and/or control
of Consultant, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City.
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ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant’s indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO “insured contract” language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers’ compensation. Insurance certificates and endorsements must be
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approved by City’s Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City’s own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by
the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
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requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant. Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer’s limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency’s right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant 90 (ninety) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
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(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant’s performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims
or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or
indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys’
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
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as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence,
except that design professionals’ indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant’s business,
custody of the books and records may be given to City, and access shall be provided by
Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”)
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
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Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered “voluntary”
provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response.
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ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default. If Consultant does not cure the default, the City may take
necessary steps to terminate this Agreement under this Article. Any failure on the part of the City
to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s
legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
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provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon 30 (thirty) days’ written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
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compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
(b) Consultant may, after compliance with the provisions of Section 7.2, terminate the
Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to
payment for all work performed up to the date of termination.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s
fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
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8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees,
incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in
the case of the Consultant, to the person(s) at the address designated on the execution page of
this Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
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9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
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9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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01203.0001/699504.1 EQG 22
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
David L. Bradley, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CONSULTANT:
TRANSTECH ENGINEERS, INC., a California
corporation
By:
Name:
Title:
By:
Name:
Title:
Address:
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01203.0001/699504.1 EQG
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01203.0001/699504.1 EQG A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will provide on-call professional services relating to project management
(the Services), as more fully detailed herein. Consultant has been selected to
provide this Scope of Services that will be readily available for a fixed rate when
needed. However, before any work is performed, Consultant must provide a
specific written proposal for any requested services and obtain advance written
approval to proceed from City’s Contract Office, as such process is more fully
described below. Unless specifically defined, each category or type of work listed
shall be construed to include all services customarily performed by a first-class
consultant as defined under such category or type.
II. Work Request Procedure
A. Each task to be performed shall be set forth in a verbal or written request
(“Request”) produced by City’s Contract Officer with a description of the work
to be performed, and the time desired for completion. All tasks shall be carried
out in conformity with all provisions of this Agreement.
B. Following receipt of the Request, Consultant shall prepare a “Task Proposal”
that includes the following components:
1. A written description of the requested task (“Task Description”) including all
components and subtasks, and including any clarifications of the descriptions
provided in the Request;
2. The costs to perform the task (“Task Budget”);
3. A break-down of the costs or an explanation of how the cost was determined;
and
4. A schedule for completion of the task (“Task Completion Schedule”),
including a final completion date (“Task Completion Date”).
C. City’s Contract Officer shall approve, modify, or reject the Task Proposal in
writing, and issue a Notice to Proceed when a written agreement has been reached
on the Task Proposal.
D. The task shall be performed at a cost not exceeding the Task Budget.
E. Consultant shall complete the task and deliver all deliverables to Contract Officer
by the Task Completion Date and in accordance with the Task Completion
Schedule.
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III. Consultant acknowledges that City has no obligation to request that any services be
performed by Consultant under this Agreement. City’s Contract Officer may
establish a rotation schedule with multiple consultants, and may seek competing
Task Proposals, may select a consultant that in its judgement is best suited for a
particular task, or may select a consultant in a manner that is in the best interest of
City.
IV. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant shall provide to City’s Contract Officer a weekly written summary of
progress on all approved Task Proposals for services lasting longer than one
week.
V. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
VI. Consultant shall utilize the personnel stated in their proposal to accomplish the
Services, unless otherwise approved by the Contract Officer.
SCOPE OF WORK
The following services tasks performed by the selected on-call firms requested by the
City include, but not limited to the following:
PROJECT MANAGEMENT
Tasks under the Project Management may include, but are not limited to the following:
• General management
o Researching various topics
o Preparing reports, memoranda, and sketches
o Preparing presentations
o Attending meetings, preparing agendas and read-aheads, facilitating discussions,
developing and distributing meeting minutes
o Preparing weekly Project Status Reports
o Reporting on task/project/program status, prior week’s activities, and upcoming
week’s activities
o Other general management tasks
• Scope Management
o Developing statements of scope
o Reviewing reports and designs to determine applicability to scope
o Other scope related tasks
• Schedule management
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01203.0001/699504.1 EQG A-3
o Preparing schedules
o Conducting progress meetings
o Assessing current progress against baseline schedule
o Forecasting schedule scenarios
o Assessing schedule risk and developing recovery strategies to mitigate impact
o Preparing justifications for schedule extensions
o Preparing schedule change order/contract extension packages
o Managing contract durations
o Other schedule management related tasks
• Budget management
o Preparing budgets
o Tracking actual costs against budgets
o Forecasting ongoing budget needs
o Identifying budget risk and developing recovery strategies to mitigate impact
o Developing justifications for additional budget when needed
o Prepare change order/contract amendment packages
o Reviewing pay applications
o Managing contract authorizations
o Other budget management related tasks
• Quality management
o Reviewing reports, plans, specifications, estimates, contracts, and other
documents
o Researching public works standards, guidelines, and best practices
o Assisting in the development of policies and procedures
o Performing value engineering and identifying opportunities to improve design and
reduce costs
• Procurement
o Performing various procurement related activities such as obtaining quotes, bids,
and proposals
o Reviewing quotes, bids, and proposals
• Coordination
o Coordinating with various stakeholders
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EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough.
I. Section 1.1, Scope of Services, is amended to read:
In compliance with all terms and conditions of this Agreement, the Consultant
shall provide those services specified in the “Scope of Services”, as stated in the
Proposal, attached hereto as Exhibit “A” and incorporated herein by this reference, which
may be referred to herein as the “services” or “work” hereunder. As a material
inducement to the City entering into this Agreement, Consultant represents and warrants
that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional
manner, and is experienced in performing the work and services contemplated herein.
Consultant shall at all times faithfully, competently and to the best of its ability,
experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services
required hereunder and that all materials will be both of good quality as well as fit for the
purpose intended. For purposes of this Agreement, the phrase “highest professional
standards” shall mean those standards of practice recognized by one or more first-class
similarly qualified firms performing similar work under similar circumstances.
II. Section 5.3, Indemnification, is amended to read:
To the full extent permitted by law, Consultant agrees to indemnify, defend and
hold harmless the City, its officers, employees and agents (“Indemnified Parties”)
against, and will hold and save them and each of them harmless from, any and all actions,
either judicial, administrative, arbitration or regulatory claims, damages to persons or
property, losses, costs, penalties, obligations, errors, omissions or liabilities whether
actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any
person, firm or entity arising out of or in connection with the negligent performance of
the work, operations or activities provided herein of Consultant, its officers, employees,
agents, subcontractors, or invitees, or any individual or entity for which Consultant is
legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or
willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and
in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys’ fees incurred in connection therewith, but in no event shall the cost to defend
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01203.0001/699504.1 EQG B-2
charged to Consultant exceed the statutory limitations of Civil Code Section 2782.8,
although notwithstanding, in the event one or more defendants is unable to pay its
share of defense costs due to bankruptcy or dissolution of the business, Consultant
shall meet and confer with other parties regarding unpaid defense costs;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in
connection with the negligent performance of or failure to perform such work, operations
or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its
officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other
claims arising out of or in connection with the negligent performance of or failure to
perform the work, operation or activities of Consultant hereunder, Consultant agrees to
pay to the City, its officers, agents or employees, any and all costs and expenses incurred
by the City, its officers, agents or employees in such action or proceeding, including but
not limited to, legal costs and attorneys’ fees. However, in no event shall cost to defend
charged to Consultant exceed the statutory limitations of Civil Code Section 2782.8,
although notwithstanding, in the event one or more defendants is unable to pay its
share of defense costs due to bankruptcy or dissolution of the business, Consultant
shall meet and confer with other parties regarding unpaid defense costs.
(d) Consultant shall incorporate similar indemnity agreements with its
subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify
City hereunder therefore, and failure of City to monitor compliance with these provisions
shall not be a waiver hereof. This indemnification includes claims or liabilities arising
from any negligent or wrongful act, error or omission, or reckless or willful misconduct
of Consultant in the performance of professional services hereunder. The provisions of
this Section do not apply to claims or liabilities occurring as a result of City’s sole
negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall
apply to claims and liabilities resulting in part from City’s negligence, except that design
professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall
survive termination of this Agreement.
III. Section 7.3, Retention of Funds, is amended to read:
Consultant hereby authorizes City to deduct withhold from any amount payable to
Consultant until such disputes are resolved (whether or not arising out of this
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01203.0001/699504.1 EQG B-3
Agreement) (i) any amounts the payment of which may be in dispute hereunder or which
are necessary to compensate City for any losses, costs, liabilities, or damages suffered by
City, and (ii) all amounts for which City may be liable to third parties, by reason of
Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the
amount or validity of which is disputed by Consultant, or any indebtedness shall exist
which shall appear to be the basis for a claim of lien, City may withhold from any
payment due until such lien or dispute is resolved, without liability for interest because
of such withholding, an amount sufficient to cover such claim. The failure of City to
exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
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EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the on-call services at the rates listed in Exhibit C-1. The
rates provided in Exhibit C-1 may be subject to annual CPI increases during the
term of this Agreement. Estimated quantities listed in Exhibit C-1, if any, are for the
purpose of estimation only. Actual quantities and compensation will depend on the
needs of the City.
II. Within the budgeted amounts for each task in the Task Budget, and with the
approval of the Contract Officer, funds may be shifted from one Task subbudget to
another so long as the Task Budget is not exceeded.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice shall be accompanied by all Task Proposal’s for which
Consultant is requesting compensation. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subconsultant labor, supplies, equipment, materials, and
travel properly charged to the Services.
IV. The total compensation for the Services under this Agreement shall not exceed the
amount provided in Section 2.1 of this Agreement. The total Task Budget for any
individual Task shall not exceed $500,000.
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EXHIBIT “C-1”
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01203.0001/699504.1 EQG D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Term
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect for three (3) years.
II. Consultant shall complete each Task no later than the Task Completion Date set in
the Task Proposal and shall not receive additional compensation for work
completed after the Task Completion Date.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
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PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
JENKINS, GALES & MARTINEZ, INC.
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01203.0001/699504.1 EQG
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
JENKINS, GALES & MARTINEZ, INC.
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made
and entered into on May 17, 2022, by and between the CITY OF RANCHO PALOS VERDES,
a California municipal corporation (“City”) and JENKINS, GALES & MARTINEZ, INC., a
California corporation (“Consultant”). City and Consultant may be referred to, individually or
collectively, as “Party” or “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the “Scope of Services”, as stated in the Proposal, attached
hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein
as the “services” or “work” hereunder. As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
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intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean
those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s Proposal which shall be incorporated
herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any “public work” or “maintenance work,” as those
terms are defined in California Labor Code section 1720 et seq. and California Code of
Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws,
including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations (“DIR”)
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job
site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
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Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the information submitted to any applicable apprenticeship program.
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code
Section 1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty-five dollars) for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8
(eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than 1½
(one and one half) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.”
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Consultant’s Authorized Initials ________
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement. Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant’s performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions
are received from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City’s own negligence.
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1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to 15% of the Contract
Sum; or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract
Officer through a written Change Order. Any greater increases, taken either separately or
cumulatively, must be approved by the City Council. It is expressly understood by Consultant
that the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant
anticipates and that Consultant shall not be entitled to additional compensation therefor. City
may in its sole and absolute discretion have similar work done by other Consultants. No claims
for an increase in the Contract Sum or time for performance shall be valid unless the procedures
established in this Section are followed.
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed
change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs
and proposed schedule impacts.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any
other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
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ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed $1,500,000 (One Million Five Hundred Thousand Dollars)
(the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.
Annual compensation shall not exceed $500,000 (Five Hundred Thousand Dollars).
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services; (iii)
payment for time and materials based upon the Consultant’s rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the
Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City’s Director of Finance. By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement. The invoice shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant
shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and
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undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 90 (ninety) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement
pursuant to this Section.
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3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding 3 years
from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”). The City may, in its unfettered discretion, extend the Term by two (2) additional years;
provided the Contract Officer gives written notice of the same to Consultant not later than sixty
(60) calendar days prior to the expiration of the Term.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
_________________ ____________________
(Name) (Title)
_______________ __________
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant’s staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance. City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
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any of Consultant’s officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ramzi Awwad or such person as may be designated by the
Public Works Director. It shall be the Consultant’s responsibility to assure that the Contract
Officer is kept informed of the progress of the performance of the services and the Consultant
shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the Contract
Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to
sign all documents on behalf of the City required hereunder to carry out the terms of this
Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City. City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any
joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City; all subcontractors included
in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City. Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more than 25% (twenty five percent) of the present ownership and/or control
of Consultant, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City.
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ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant’s indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO “insured contract” language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers’ compensation. Insurance certificates and endorsements must be
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approved by City’s Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City’s own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by
the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
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requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant. Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer’s limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency’s right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant 90 (ninety) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
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(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant’s performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims
or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or
indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys’
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
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as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence,
except that design professionals’ indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant’s business,
custody of the books and records may be given to City, and access shall be provided by
Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”)
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
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Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered “voluntary”
provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response.
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ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default. If Consultant does not cure the default, the City may take
necessary steps to terminate this Agreement under this Article. Any failure on the part of the City
to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s
legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
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provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon 30 (thirty) days’ written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
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compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
(b) Consultant may, after compliance with the provisions of Section 7.2, terminate the
Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to
payment for all work performed up to the date of termination.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s
fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
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8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees,
incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in
the case of the Consultant, to the person(s) at the address designated on the execution page of
this Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
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9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
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9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
David L. Bradley, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CONSULTANT:
JENKINS, GALES & MARTINEZ, INC., a
California corporation
By:
Name: Ryan Gales
Title: CEO
By:
Name:
Title:
Address: 6033 West Century Blvd, Suite 601
Los Angeles, CA 90045
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01203.0001/699504.1 EQG
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will provide on-call professional services relating to project management
(the Services), as more fully detailed herein. Consultant has been selected to
provide this Scope of Services that will be readily available for a fixed rate when
needed. However, before any work is performed, Consultant must provide a
specific written proposal for any requested services and obtain advance written
approval to proceed from City’s Contract Office, as such process is more fully
described below. Unless specifically defined, each category or type of work listed
shall be construed to include all services customarily performed by a first-class
consultant as defined under such category or type.
II. Work Request Procedure
A. Each task to be performed shall be set forth in a verbal or written request
(“Request”) produced by City’s Contract Officer with a description of the work
to be performed, and the time desired for completion. All tasks shall be carried
out in conformity with all provisions of this Agreement.
B. Following receipt of the Request, Consultant shall prepare a “Task Proposal”
that includes the following components:
1. A written description of the requested task (“Task Description”) including all
components and subtasks, and including any clarifications of the descriptions
provided in the Request;
2. The costs to perform the task (“Task Budget”);
3. A break-down of the costs or an explanation of how the cost was determined;
and
4. A schedule for completion of the task (“Task Completion Schedule”),
including a final completion date (“Task Completion Date”).
C. City’s Contract Officer shall approve, modify, or reject the Task Proposal in
writing, and issue a Notice to Proceed when a written agreement has been reached
on the Task Proposal.
D. The task shall be performed at a cost not exceeding the Task Budget.
E. Consultant shall complete the task and deliver all deliverables to Contract Officer
by the Task Completion Date and in accordance with the Task Completion
Schedule.
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III. Consultant acknowledges that City has no obligation to request that any services be
performed by Consultant under this Agreement. City’s Contract Officer may
establish a rotation schedule with multiple consultants, and may seek competing
Task Proposals, may select a consultant that in its judgement is best suited for a
particular task, or may select a consultant in a manner that is in the best interest of
City.
IV. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant shall provide to City’s Contract Officer a weekly written summary of
progress on all approved Task Proposals for services lasting longer than one
week.
V. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
VI. Consultant shall utilize the personnel stated in their proposal to accomplish the
Services, unless otherwise approved by the Contract Officer.
SCOPE OF WORK
The following services tasks performed by the selected on-call firms requested by the
City include, but not limited to the following:
PROJECT MANAGEMENT
Tasks under the Project Management may include, but are not limited to the following:
• General management
o Researching various topics
o Preparing reports, memoranda, and sketches
o Preparing presentations
o Attending meetings, preparing agendas and read-aheads, facilitating discussions,
developing and distributing meeting minutes
o Preparing weekly Project Status Reports
o Reporting on task/project/program status, prior week’s activities, and upcoming
week’s activities
o Other general management tasks
• Scope Management
o Developing statements of scope
o Reviewing reports and designs to determine applicability to scope
o Other scope related tasks
• Schedule management
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o Preparing schedules
o Conducting progress meetings
o Assessing current progress against baseline schedule
o Forecasting schedule scenarios
o Assessing schedule risk and developing recovery strategies to mitigate impact
o Preparing justifications for schedule extensions
o Preparing schedule change order/contract extension packages
o Managing contract durations
o Other schedule management related tasks
• Budget management
o Preparing budgets
o Tracking actual costs against budgets
o Forecasting ongoing budget needs
o Identifying budget risk and developing recovery strategies to mitigate impact
o Developing justifications for additional budget when needed
o Prepare change order/contract amendment packages
o Reviewing pay applications
o Managing contract authorizations
o Other budget management related tasks
• Quality management
o Reviewing reports, plans, specifications, estimates, contracts, and other
documents
o Researching public works standards, guidelines, and best practices
o Assisting in the development of policies and procedures
o Performing value engineering and identifying opportunities to improve design and
reduce costs
• Procurement
o Performing various procurement related activities such as obtaining quotes, bids,
and proposals
o Reviewing quotes, bids, and proposals
• Coordination
o Coordinating with various stakeholders
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EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough.
[INTENTIONALLY LEFT BLANK]
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EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the on-call services at the rates listed in Exhibit C-1. The
rates provided in Exhibit C-1 may be subject to annual CPI increases during the
term of this Agreement. Estimated quantities listed in Exhibit C-1, if any, are for the
purpose of estimation only. Actual quantities and compensation will depend on the
needs of the City.
II. Within the budgeted amounts for each task in the Task Budget, and with the
approval of the Contract Officer, funds may be shifted from one Task subbudget to
another so long as the Task Budget is not exceeded.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice shall be accompanied by all Task Proposal’s for which
Consultant is requesting compensation. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subconsultant labor, supplies, equipment, materials, and
travel properly charged to the Services.
IV. The total compensation for the Services under this Agreement shall not exceed the
amount provided in Section 2.1 of this Agreement. The total Task Budget for any
individual Task shall not exceed $500,000.
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EXHIBIT “C-1”
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EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Term
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect for three (3) years.
II. Consultant shall complete each Task no later than the Task Completion Date set in
the Task Proposal and shall not receive additional compensation for work
completed after the Task Completion Date.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
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PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
INTEGRATED ENGINEERING MANAGEMENT
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AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
INTEGRATED ENGINEERING MANAGEMENT
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made
and entered into on May 17, 2022, by and between the CITY OF RANCHO PALOS VERDES,
a California municipal corporation (“City”) and INTEGRATED ENGINEERING
MANAGEMENT, a California corporation (“Consultant”). City and Consultant may be referred
to, individually or collectively, as “Party” or “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the “Scope of Services”, as stated in the Proposal, attached
hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein
as the “services” or “work” hereunder. As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
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intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean
those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s Proposal which shall be incorporated
herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any “public work” or “maintenance work,” as those
terms are defined in California Labor Code section 1720 et seq. and California Code of
Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws,
including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations (“DIR”)
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job
site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
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Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the information submitted to any applicable apprenticeship program.
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code
Section 1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty-five dollars) for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8
(eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than 1½
(one and one half) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.”
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Consultant’s Authorized Initials ________
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement. Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant’s performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions
are received from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City’s own negligence.
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1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to 15% of the Contract
Sum; or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract
Officer through a written Change Order. Any greater increases, taken either separately or
cumulatively, must be approved by the City Council. It is expressly understood by Consultant
that the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant
anticipates and that Consultant shall not be entitled to additional compensation therefor. City
may in its sole and absolute discretion have similar work done by other Consultants. No claims
for an increase in the Contract Sum or time for performance shall be valid unless the procedures
established in this Section are followed.
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed
change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs
and proposed schedule impacts.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any
other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
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ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed $1,500,000 (One Million Five Hundred Thousand Dollars)
(the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.
Annual compensation shall not exceed $500,000 (Five Hundred Thousand Dollars).
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services; (iii)
payment for time and materials based upon the Consultant’s rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the
Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City’s Director of Finance. By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement. The invoice shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant
shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and
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undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 90 (ninety) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement
pursuant to this Section.
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3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding 3 years
from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”). The City may, in its unfettered discretion, extend the Term by two (2) additional years;
provided the Contract Officer gives written notice of the same to Consultant not later than sixty
(60) calendar days prior to the expiration of the Term.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
Behjat Zanjani_________________ President____________________
(Name) (Title)
Senthil Sinnadurai_______________ Senior Project Manager__________
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant’s staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance. City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
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any of Consultant’s officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ramzi Awwad or such person as may be designated by the
Public Works Director. It shall be the Consultant’s responsibility to assure that the Contract
Officer is kept informed of the progress of the performance of the services and the Consultant
shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the Contract
Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to
sign all documents on behalf of the City required hereunder to carry out the terms of this
Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City. City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any
joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City; all subcontractors included
in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City. Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more than 25% (twenty five percent) of the present ownership and/or control
of Consultant, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City.
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ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant’s indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO “insured contract” language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers’ compensation. Insurance certificates and endorsements must be
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approved by City’s Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City’s own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by
the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
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requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant. Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer’s limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency’s right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant 90 (ninety) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
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(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant’s performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims
or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or
indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys’
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
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as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence,
except that design professionals’ indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant’s business,
custody of the books and records may be given to City, and access shall be provided by
Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”)
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
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Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered “voluntary”
provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response.
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ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default. If Consultant does not cure the default, the City may take
necessary steps to terminate this Agreement under this Article. Any failure on the part of the City
to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s
legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
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provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon 30 (thirty) days’ written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
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compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
(b) Consultant may, after compliance with the provisions of Section 7.2, terminate the
Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to
payment for all work performed up to the date of termination.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s
fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
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8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees,
incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in
the case of the Consultant, to the person(s) at the address designated on the execution page of
this Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
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9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
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9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
David L. Bradley, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CONSULTANT:
INTEGRATED ENGINEERING
MANAGEMENT, a California corporation
By:
Name: Behjat Zanjani
Title: President
By:
Name:
Title:
Address: 302 W. 5th Street, Suite 207
San Pedro, CA 90731
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will provide on-call professional services relating to project management
(the Services), as more fully detailed herein. Consultant has been selected to
provide this Scope of Services that will be readily available for a fixed rate when
needed. However, before any work is performed, Consultant must provide a
specific written proposal for any requested services and obtain advance written
approval to proceed from City’s Contract Office, as such process is more fully
described below. Unless specifically defined, each category or type of work listed
shall be construed to include all services customarily performed by a first-class
consultant as defined under such category or type.
II. Work Request Procedure
A. Each task to be performed shall be set forth in a verbal or written request
(“Request”) produced by City’s Contract Officer with a description of the work
to be performed, and the time desired for completion. All tasks shall be carried
out in conformity with all provisions of this Agreement.
B. Following receipt of the Request, Consultant shall prepare a “Task Proposal”
that includes the following components:
1. A written description of the requested task (“Task Description”) including all
components and subtasks, and including any clarifications of the descriptions
provided in the Request;
2. The costs to perform the task (“Task Budget”);
3. A break-down of the costs or an explanation of how the cost was determined;
and
4. A schedule for completion of the task (“Task Completion Schedule”),
including a final completion date (“Task Completion Date”).
C. City’s Contract Officer shall approve, modify, or reject the Task Proposal in
writing, and issue a Notice to Proceed when a written agreement has been reached
on the Task Proposal.
D. The task shall be performed at a cost not exceeding the Task Budget.
E. Consultant shall complete the task and deliver all deliverables to Contract Officer
by the Task Completion Date and in accordance with the Task Completion
Schedule.
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III. Consultant acknowledges that City has no obligation to request that any services be
performed by Consultant under this Agreement. City’s Contract Officer may
establish a rotation schedule with multiple consultants, and may seek competing
Task Proposals, may select a consultant that in its judgement is best suited for a
particular task, or may select a consultant in a manner that is in the best interest of
City.
IV. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant shall provide to City’s Contract Officer a weekly written summary of
progress on all approved Task Proposals for services lasting longer than one
week.
V. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
VI. Consultant shall utilize the personnel stated in their proposal to accomplish the
Services, unless otherwise approved by the Contract Officer.
SCOPE OF WORK
The following services tasks performed by the selected on-call firms requested by the
City include, but not limited to the following:
PROJECT MANAGEMENT
Tasks under the Project Management may include, but are not limited to the following:
• General management
o Researching various topics
o Preparing reports, memoranda, and sketches
o Preparing presentations
o Attending meetings, preparing agendas and read-aheads, facilitating discussions,
developing and distributing meeting minutes
o Preparing weekly Project Status Reports
o Reporting on task/project/program status, prior week’s activities, and upcoming
week’s activities
o Other general management tasks
• Scope Management
o Developing statements of scope
o Reviewing reports and designs to determine applicability to scope
o Other scope related tasks
• Schedule management
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o Preparing schedules
o Conducting progress meetings
o Assessing current progress against baseline schedule
o Forecasting schedule scenarios
o Assessing schedule risk and developing recovery strategies to mitigate impact
o Preparing justifications for schedule extensions
o Preparing schedule change order/contract extension packages
o Managing contract durations
o Other schedule management related tasks
• Budget management
o Preparing budgets
o Tracking actual costs against budgets
o Forecasting ongoing budget needs
o Identifying budget risk and developing recovery strategies to mitigate impact
o Developing justifications for additional budget when needed
o Prepare change order/contract amendment packages
o Reviewing pay applications
o Managing contract authorizations
o Other budget management related tasks
• Quality management
o Reviewing reports, plans, specifications, estimates, contracts, and other
documents
o Researching public works standards, guidelines, and best practices
o Assisting in the development of policies and procedures
o Performing value engineering and identifying opportunities to improve design and
reduce costs
• Procurement
o Performing various procurement related activities such as obtaining quotes, bids,
and proposals
o Reviewing quotes, bids, and proposals
• Coordination
o Coordinating with various stakeholders
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EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough.
[INTENTIONALLY LEFT BLANK]
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EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the on-call services at the rates listed in Exhibit C-1. The
rates provided in Exhibit C-1 may be subject to annual CPI increases during the
term of this Agreement. Estimated quantities listed in Exhibit C-1, if any, are for the
purpose of estimation only. Actual quantities and compensation will depend on the
needs of the City.
II. Within the budgeted amounts for each task in the Task Budget, and with the
approval of the Contract Officer, funds may be shifted from one Task subbudget to
another so long as the Task Budget is not exceeded.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice shall be accompanied by all Task Proposal’s for which
Consultant is requesting compensation. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subconsultant labor, supplies, equipment, materials, and
travel properly charged to the Services.
IV. The total compensation for the Services under this Agreement shall not exceed the
amount provided in Section 2.1 of this Agreement. The total Task Budget for any
individual Task shall not exceed $500,000.
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EXHIBIT “C-1”
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EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Term
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect for three (3) years.
II. Consultant shall complete each Task no later than the Task Completion Date set in
the Task Proposal and shall not receive additional compensation for work
completed after the Task Completion Date.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
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PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
HOUT CONSTRUCTION SERVICES, INC. DBA HOUT ENGINEERING
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AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
HOUT CONSTRUCTION SERVICES, INC. DBA HOUT ENGINEERING
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made
and entered into on May 17, 2022, by and between the CITY OF RANCHO PALOS VERDES,
a California municipal corporation (“City”) and HOUT CONSTRUCTION SERVICES, INC.
DBA HOUT ENGINEERING, a California corporation (“Consultant”). City and Consultant
may be referred to, individually or collectively, as “Party” or “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the “Scope of Services”, as stated in the Proposal, attached
hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein
as the “services” or “work” hereunder. As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
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intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean
those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s Proposal which shall be incorporated
herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any “public work” or “maintenance work,” as those
terms are defined in California Labor Code section 1720 et seq. and California Code of
Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws,
including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations (“DIR”)
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job
site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
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Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the information submitted to any applicable apprenticeship program.
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code
Section 1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty-five dollars) for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8
(eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than 1½
(one and one half) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.”
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Consultant’s Authorized Initials ________
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement. Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant’s performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions
are received from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City’s own negligence.
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1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to 15% of the Contract
Sum; or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract
Officer through a written Change Order. Any greater increases, taken either separately or
cumulatively, must be approved by the City Council. It is expressly understood by Consultant
that the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant
anticipates and that Consultant shall not be entitled to additional compensation therefor. City
may in its sole and absolute discretion have similar work done by other Consultants. No claims
for an increase in the Contract Sum or time for performance shall be valid unless the procedures
established in this Section are followed.
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed
change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs
and proposed schedule impacts.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any
other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
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ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed $1,500,000 (One Million Five Hundred Thousand Dollars)
(the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.
Annual compensation shall not exceed $500,000 (Five Hundred Thousand Dollars).
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services; (iii)
payment for time and materials based upon the Consultant’s rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the
Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City’s Director of Finance. By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement. The invoice shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant
shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and
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undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 90 (ninety) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement
pursuant to this Section.
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3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding 3 years
from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”). The City may, in its unfettered discretion, extend the Term by two (2) additional years;
provided the Contract Officer gives written notice of the same to Consultant not later than sixty
(60) calendar days prior to the expiration of the Term.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
_________________ ____________________
(Name) (Title)
_______________ __________
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant’s staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance. City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
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any of Consultant’s officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ramzi Awwad or such person as may be designated by the
Public Works Director. It shall be the Consultant’s responsibility to assure that the Contract
Officer is kept informed of the progress of the performance of the services and the Consultant
shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the Contract
Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to
sign all documents on behalf of the City required hereunder to carry out the terms of this
Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City. City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any
joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City; all subcontractors included
in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City. Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more than 25% (twenty five percent) of the present ownership and/or control
of Consultant, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City.
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ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant’s indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO “insured contract” language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers’ compensation. Insurance certificates and endorsements must be
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approved by City’s Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City’s own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by
the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
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requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant. Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer’s limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency’s right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant 90 (ninety) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
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(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant’s performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims
or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or
indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys’
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
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as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence,
except that design professionals’ indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant’s business,
custody of the books and records may be given to City, and access shall be provided by
Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”)
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
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Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered “voluntary”
provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response.
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ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default. If Consultant does not cure the default, the City may take
necessary steps to terminate this Agreement under this Article. Any failure on the part of the City
to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s
legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
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provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon 30 (thirty) days’ written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
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compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
(b) Consultant may, after compliance with the provisions of Section 7.2, terminate the
Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to
payment for all work performed up to the date of termination.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s
fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
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8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees,
incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in
the case of the Consultant, to the person(s) at the address designated on the execution page of
this Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
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9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
E-21
01203.0001/699504.1 EQG 21
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
E-22
01203.0001/699504.1 EQG 22
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
David L. Bradley, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CONSULTANT:
HOUT CONSTRUCTION SERVICES, INC. DBA
HOUT ENGINEERING, a California corporation
By:
Name: Sam Hout
Title:
By:
Name: Adam Hout
Title:
Address: 20250 SW Acacia St, Suite 150
Newport Beach, CA 92660
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
E-23
01203.0001/699504.1 EQG
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
E-24
01203.0001/699504.1 EQG
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
E-25
01203.0001/699504.1 EQG A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will provide on-call professional services relating to project management
(the Services), as more fully detailed herein. Consultant has been selected to
provide this Scope of Services that will be readily available for a fixed rate when
needed. However, before any work is performed, Consultant must provide a
specific written proposal for any requested services and obtain advance written
approval to proceed from City’s Contract Office, as such process is more fully
described below. Unless specifically defined, each category or type of work listed
shall be construed to include all services customarily performed by a first-class
consultant as defined under such category or type.
II. Work Request Procedure
A. Each task to be performed shall be set forth in a verbal or written request
(“Request”) produced by City’s Contract Officer with a description of the work
to be performed, and the time desired for completion. All tasks shall be carried
out in conformity with all provisions of this Agreement.
B. Following receipt of the Request, Consultant shall prepare a “Task Proposal”
that includes the following components:
1. A written description of the requested task (“Task Description”) including all
components and subtasks, and including any clarifications of the descriptions
provided in the Request;
2. The costs to perform the task (“Task Budget”);
3. A break-down of the costs or an explanation of how the cost was determined;
and
4. A schedule for completion of the task (“Task Completion Schedule”),
including a final completion date (“Task Completion Date”).
C. City’s Contract Officer shall approve, modify, or reject the Task Proposal in
writing, and issue a Notice to Proceed when a written agreement has been reached
on the Task Proposal.
D. The task shall be performed at a cost not exceeding the Task Budget.
E. Consultant shall complete the task and deliver all deliverables to Contract Officer
by the Task Completion Date and in accordance with the Task Completion
Schedule.
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01203.0001/699504.1 EQG A-2
III. Consultant acknowledges that City has no obligation to request that any services be
performed by Consultant under this Agreement. City’s Contract Officer may
establish a rotation schedule with multiple consultants, and may seek competing
Task Proposals, may select a consultant that in its judgement is best suited for a
particular task, or may select a consultant in a manner that is in the best interest of
City.
IV. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
A. Consultant shall provide to City’s Contract Officer a weekly written summary of
progress on all approved Task Proposals for services lasting longer than one
week.
V. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
VI. Consultant shall utilize the personnel stated in their proposal to accomplish the
Services, unless otherwise approved by the Contract Officer.
SCOPE OF WORK
The following services tasks performed by the selected on-call firms requested by the
City include, but not limited to the following:
PROJECT MANAGEMENT
Tasks under the Project Management may include, but are not limited to the following:
• General management
o Researching various topics
o Preparing reports, memoranda, and sketches
o Preparing presentations
o Attending meetings, preparing agendas and read-aheads, facilitating discussions,
developing and distributing meeting minutes
o Preparing weekly Project Status Reports
o Reporting on task/project/program status, prior week’s activities, and upcoming
week’s activities
o Other general management tasks
• Scope Management
o Developing statements of scope
o Reviewing reports and designs to determine applicability to scope
o Other scope related tasks
• Schedule management
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01203.0001/699504.1 EQG A-3
o Preparing schedules
o Conducting progress meetings
o Assessing current progress against baseline schedule
o Forecasting schedule scenarios
o Assessing schedule risk and developing recovery strategies to mitigate impact
o Preparing justifications for schedule extensions
o Preparing schedule change order/contract extension packages
o Managing contract durations
o Other schedule management related tasks
• Budget management
o Preparing budgets
o Tracking actual costs against budgets
o Forecasting ongoing budget needs
o Identifying budget risk and developing recovery strategies to mitigate impact
o Developing justifications for additional budget when needed
o Prepare change order/contract amendment packages
o Reviewing pay applications
o Managing contract authorizations
o Other budget management related tasks
• Quality management
o Reviewing reports, plans, specifications, estimates, contracts, and other
documents
o Researching public works standards, guidelines, and best practices
o Assisting in the development of policies and procedures
o Performing value engineering and identifying opportunities to improve design and
reduce costs
• Procurement
o Performing various procurement related activities such as obtaining quotes, bids,
and proposals
o Reviewing quotes, bids, and proposals
• Coordination
o Coordinating with various stakeholders
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01203.0001/699504.1 EQG B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough.
[INTENTIONALLY LEFT BLANK]
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01203.0001/699504.1 EQG C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the on-call services at the rates listed in Exhibit C-1. The
rates provided in Exhibit C-1 may be subject to annual CPI increases during the
term of this Agreement. Estimated quantities listed in Exhibit C-1, if any, are for the
purpose of estimation only. Actual quantities and compensation will depend on the
needs of the City.
II. Within the budgeted amounts for each task in the Task Budget, and with the
approval of the Contract Officer, funds may be shifted from one Task subbudget to
another so long as the Task Budget is not exceeded.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice shall be accompanied by all Task Proposal’s for which
Consultant is requesting compensation. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subconsultant labor, supplies, equipment, materials, and
travel properly charged to the Services.
IV. The total compensation for the Services under this Agreement shall not exceed the
amount provided in Section 2.1 of this Agreement. The total Task Budget for any
individual Task shall not exceed $500,000.
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01203.0001/699504.1 EQG C-2
EXHIBIT “C-1”
E-31
01203.0001/699504.1 EQG D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Term
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect for three (3) years.
II. Consultant shall complete each Task no later than the Task Completion Date set in
the Task Proposal and shall not receive additional compensation for work
completed after the Task Completion Date.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
E-32
JULY 29, 2021
On-Call Project Management Services
PROPOSAL FOR
City of Rancho Palos Verdes
Steve Loriso, PE, QSD/QSP
1260 Corona Pointe Court, Suite 305
Corona, CA 92879-5013
Direct 951.475.3619 Office 855.900.4742
sloriso@hrgreen.com
F-1
a) Cover Letter .............................................................................................2
b) Approach to Scope of Services ................................................................4
c) Organization and Staffing ........................................................................7
d) Staff Qualifications and Experience ........................................................10
e) Quality Control Plan ...............................................................................25
f) Acceptance of Conditions .......................................................................27
F-2
July 29, 2021
Sean Lopez, Assistant Engineer
Public Works Department
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Re: On-Call Project Management Services
Dear Sean,
The City of Rancho Palos Verdes faces similar challenges that many other agencies face; a mounting backlog of CIP
projects to be completed, a smaller workforce, and reduced budgets. Where Rancho Palos Verdes stands out is to
acknowledge these issues and ask for and accept assistance. The various projects identified in the Capital Improvement
Program (CIP) are relatively similar to agencies throughout Southern California. The difference with projects in Rancho
Palos Verdes is due to the age of the infrastructure and where it is located. Sanitary sewer lines and storm drain lines
may be in an easement located very close to existing structures where complete removal and replacement simply won’t
work. The project management team needs to be aware of community concerns while implementing projects. This is
where HR Green Pacific, Inc. (HR Green) will help.
To assist the City with implementing engineering projects, the City needs to be confident that the firms selected for the
various projects provide highly responsive, well-planned, and quality services in the most cost-effective manner possible.
HR Green has successfully delivered many similar projects as identified in the City’s CIP to
neighboring local agencies including Palos Verdes Estates and Rolling Hills Estates. Our staff
members offer a successful municipal consulting track record, including the provision of civil engineering design services,
project management, staff augmentation, and construction management services. We share your vision to deliver
additional value-added services that will yield innovative, yet practical, solutions and promote cost-effective and timely
project delivery to residents.
Recognized Leader in Understanding What Communities Need to Work Efficiently.
HR Green understands and acts on complex municipal issues. Our staff members have served public agencies
for more than 30 years. We do it better than anyone else, with a proven team of technical knowledge, and support
personnel, each with practical experience and understanding of municipal operations, tailored to serve your needs. Highly
accomplished in all phases of municipal administration management, our seasoned professionals will seamlessly interface
with your staff, constituents, and agency stakeholders to produce positive results.
Technical Proficiency/Innovative Solutions to Deliver Quality & Streamline Processes.
Leveraging an unparalleled depth of consulting expertise, innovative thinking, best practices, and leading-edge
technologies, we will deliver services that save you time and money, and enhance operations. Our staff will implement
proven processes to maximize the City’s return on investment.
We will protect the City’s best interests by providing comprehensive, quality, responsive, technically proficient and
timely services. You can have confidence that our staff will protect your interests, anticipate your needs, and proactively
communicate with you throughout the design, bid, and construction phases.
HRGREEN.COMa) Cover Letter
1260 Corona Pointe Court, Suite 305
Corona, CA 92879-5013
Phone 855.900.4742
F-3
Sean Lopez
July 29, 2021
HRGREEN.COM
Summary of Key Elements of Our Proposal
Throughout our proposal we have provided the depth of experience our project team has on similar projects and for
similar agencies. Our list of representative projects shows that over the years we have performed consistently delivered
projects on time and within budget to the satisfaction of our clients. That fact is evidenced by our clients continuing to call
on HR Green to deliver important projects for their respective agencies again and again.
Requested Information
As per your RFP, HR Green’s currently has over 525+ staff nationwide with 60+ staff in Southern California. We are a
corporation and our officers include:
Jason J. Poppen, President and CEO, 713.338.8017
Michelle A. Byard, CFO and Treasurer, 319.841.4431
Richard L. White, Vice President and Secretary, 319.841.4339
George A. Wentz, Vice President, 855.900.4742
We have provided our certificate of status on the following page. HR Green is unaware of any conflict of interest in
performing the proposed work.
We look forward to partnering with the City of Rancho Palos Verdes to successfully complete your requested projects.
Should you have any questions or concerns, please feel free to contact our assigned Project Manager, Steve Loriso, PE,
QSD/QSP, either by phone at: 951.475.3619, or by email at: sloriso@hrgreen.com.
Sincerely,
HR GREEN PACIFIC, INC.
Steve Loriso, PE, QSD/QSP
Project Manager Timothy R. Jonasson, PE
Quality Assurance / Quality Control
F-4
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On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
b) Approach to Scope of Services
F-5
Page 5
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
The scope of services identified in the RFP will be adhered to throughout the duration of
the Project Management tasks and are included by reference. Throughout our approach
to the scope of services, we identify construction management and inspection services.
Even though not specifically requested in this RFP, implementing a successful
project requires incorporating all aspects of a project. For example,
a component of our Quality Assurance/Quality Control plan involves input from our
construction management team, allowing a second set of eyes to review the overall
project.
A project management program can be effective only when it is guided by a meticulously
developed plan. Our Program Management team develops and implements a detailed
plan of action carefully tailored to the unique needs of your program. Our plan of action is
defined by four crucial elements:
PROGRAM START-UP
Clear procedures and objectives are established at the forefront. All projects in the
program are identified, priorities established, stakeholders identified, and project
management systems, procedures, and schedules are approved. Project cash flow
requirements for design and construction are determined.
Procedures for achieving agency approval and a strategy for public acceptance are
developed. A plan for design consultant selection is established, and agreement
on pre-design and preliminary analysis is achieved. Procedures for design
management, bid advertising, construction contract award, and construction
management are refined.
DESIGN MANAGEMENT
By controlling all aspects of mobilization, pre-design, and preliminary analysis
activities, a design and approval schedule for preparing construction documents will
be successfully expedited and compressed to save you time and budget. A critical
aspect of this is early identification of utility and right-of-way impacts. Consequently,
prioritization and coordination with stakholder utilities, enroachment permitting
requirements, and right-of-way appraisal and acquisition needs early in the planning and
design process will streamline and facilitate the project, save time and money, and build
stakeholder consensus.
COST CONTROL AND SCHEDULE MANAGEMENT
By developing an independent estimate of project costs prior to construction contract
advertising, HR Green provides you with greater confidence in the adequacy of funds and
cash flow projections. We create a Program Master Schedule and Work Plan for each
project in your program to ensure cost-effective, and on-time construction.
CONTRACT ADMINISTRATION AND CONSTRUCTION MANAGEMENT
We make sure that all requirements are understood and adhered to, that milestones are
met, and that the completed project is as specified in the plans. HR Green staff takes
care of all the paperwork related to the construction contract, handles bid advertising and
pre-bid meetings, analyzes bids, and makes the contract award recommendation. During
the course of the contract, we review requests for progress payments – verifying that
work was done in accordance with requests. In closing the contract, we make certain the
work is complete before final invoices are paid. We also make sure that the contractor is
in compliance with bonding, insurance and labor requirements and regulations and that all
warranties are honored.
A Meticulously Developed
Plan
HR Green will assist the
City of Rancho Palos
Verdes from Program
Start-Up through
Construction Management
with a detailed plan of
action that is unique to
your program and your
community’s needs.
F-6
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On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
PROJECT CONTROLS
When a defined scope and budget is negotiated and prepared for a specific work order
assignment, a schedule will be developed. Given the open-ended nature of on-call civil
engineering contracts, there is no “typical” work flow schedule with concrete design,
review, and start-up times.
As with every project, a schedule and list of values is very important to maintain. Our
team is fluent in various scheduling tools. Our schedule will specifically include QC
deliverable milestones that list the significant QC activities including: task level reviews,
project manager and constructability reviews, schedule reviews, budget reviews and,
most importantly, construction document reviews. We will develop, resource load,
baseline, and consistently monitor the progress of the project. Our schedule update
is essential to give the City an overview of the project status, issues, budgets and
most importantly, delivery date. We will include the critical path in the project
schedule. Each of these tools can produce a CPM Gantt chart to identify items that
are critical in the production of our work so that we can be proactive.
We will be updating this schedule regularly and providing copies to the team at
each Project Development Team (PDT) meeting. At the PDT meetings, we will
review the schedule, task list, progress reports, and the recovery plans to be sure
that we continue to make progress throughout the project life.
Our on-call assignments have run the gamut from immediately responding to
unforeseen/emergency conditions, peer reviews, preliminary engineering, fee preparation,
and special district formation to final design, grant application preparation, staff
augmentation, CIP administration, and infrastructure inspection. We are comfortable in
providing design/build in the field, if needed, to quickly complete a project.
Potential Challenges and Solutions
Issue: Fit into Specific Municipal Culture
Solution: Every public works department has its own culture, reporting structure,
expectations, and goals. An on-site consultant project/program manager must exhibit
utmost professionalism and well-refined interpersonal skillsets to be a team player and
seamlessly integrate within the public works organization.
Issue: Follow City Protocols/Processes
Solution: When serving as an on-site extension of City staff, our staff members
report to and get direction from the appropriate City supervisor. This individual is also
responsible for meeting the performance expectations set forth by the City. Citizens and
consultants interfacing with our management personnel must feel they are having the
same “transactional business” experience as they would with a City employee.
Issue: Flexibility/Adaptability to Respond to Whatever Needs Arise
Solution: Within the municipal public works arena, particularly where there is a lean
organization, there are consistent time sensitive deadlines, emergency issues requiring
immediate response, diverse tasks, and potentially changing priorities. Our Project/
Program Managers must possess a diverse technical skillset; be nimble, quick, and
flexible to embrace change; and possess the ability to effectively transition between such
assorted tasks as preparing a grant, value engineering a set of plans, writing a staff
report, and/or inspecting a construction project.
Experience Turns Potential
Challenges into Solutions
HR Green’s depth and
breadth of knowledge
means that our team is
fluent in the challenges
that your community
is facing. Whether it’s
time-sensitive deadlines,
emergency issues, or
changing priorities, HR
Green provides a flexible,
nimble team that can
embrace change to create
successful outcomes.
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On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
c) Organization and Staffing
F-8
Page 8
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
HR Green is honored to be one of the nation’s longest operating engineering
firms. Established in 1913, HR Green, Inc., Inc. is employee owned.
We collaborate across geographies and markets to provide the engineering,
technical, and management solutions that connect and shape communities and
are driven by the commitment of our clients.
HR Green ranks among ENR’s Top 500 Design Firms including providing
pavement rehabilitation and striping design services for many agencies
across the country as well as Southern California including the cities of
Hemet, Jurupa Valley, Placentia, and Palos Verdes Estates. In addition
to identifying the
appropriate roadway
resurfacing method,
HR Green
also performs
traffic operations
management
for several local
agencies including
reviewing traffic control plans for construction projects, reviewing traffic
studies for development projects, and evaluating collision data to improve
overall traffic safety.
Currently, HR Green serves 100+ agencies in the provision of project
management, on-call engineering and support services. We have the staff
depth (60+ in Southern California with over 525 employees nationwide),
breadth of technical competency, and local knowledge to efficiently meet
and exceed your performance expectations. Our team has extensive local
experience. Our Project Manager, Steve Loriso, PE, QSD/QSP,
will be your primary contact for the engagement. Steve has 20+ years
of design, CIP program management, design management, plan review,
NPDES/water quality compliance, and construction management experience
with municipal public improvement projects, including roads, drainage,
water, sewer, traffic, grading, parks, recreational facilities, and parking lots.
He has served 25+ cities. This includes working with the cities in managing
plan/map/WQMP review assignments as well as managing the design
of utilities projects. He has managed the plan/map check of residential,
mixed-use, and commercial projects/developments and/or the design
and construction of infrastructure projects for the various cities, including
Palos Verdes Estates, Rancho Palos Verdes, Chino, Pomona, Jurupa Valley,
Rancho Cucamonga, Diamond Bar, San Gabriel, Claremont, Monrovia,
Bradbury, and Hemet.
HR Green Differentiators
▪Successful track record addressing
Peninsula cities’ needs, having worked
in Los Angeles County for many years
and with Rancho Palos Verdes and
neighboring cities previously.
▪In addition to our firm experience, many
of of our staff live and work in and
around Rancho Palos Verdes, bringing
local knowledge and understanding to
every project.
▪HR Green has garnered numerous awards
throughout the U.S. The firm has been
recognized with the Premier Award for
Client Satisfaction from PSMJ Resources,
Inc. as well as certification as a Great
Place to Work.
▪ Local office + Local key staff = Rapid
response
▪ We know local needs, politics and
competing interests—30+ years
of multi-faceted consulting to local
agencies.
▪E xtensive coordination with regional
agencies, such as, but not limited to,
Metro, South Bay Cities Council of
Governments, and the County of Los
Angeles.
60+ SOUTHERN
CALIFORNIA
EMPLOYEES
HR Green has continued
to climb the rankings
on Engineering News
Record’s (ENR) annual
lists of top design and
construction firms in the
nation, rising 16 spots and
coming in at 188 in 2021.
F-9
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On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
Organizational Chart
Principal-in-Charge
Project Manager
Your primary point of contact is Steve Loriso, PE, QSD/QSP, our assigned Project Manager. Steve will see that
all resources are allocated to your projects as needed, serve as part of our QA/QC team, and will be available for requested
meetings with the City. His resume and work experience, along with that of the rest of the Project Team, is found on the following
pages. All of HR Green’s key staff, including our project manager, will remain assigned to this project through completion of the
scope of services.
HR Green Project Management Team
QA/QC Manager
Steve Loriso, PE, QSD/QSP
Tim Jonasson, PE
George A. Wentz, PE
Robert Luciano, PE, QSD/QSP
Chase Keys, PE
Mike Connor
Carolina Fernandez, EIT
Desiree Flores, PE Elizabeth Becerra, EIT
F-10
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On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
d) Staff Qualifications and Experience
F-11
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On-Call Project Management Services
Z City of Rancho Palos Verdes, CA Years of ExperienceAvailabilityProject ManagementUtility Services CoordinationSewer / Storm DrainStreet RehabilitationCity Facility UpgradesCoordinationKey Personnel
Steve Loriso, PE, QSD/QSP
Project Manager 25 60%-80%
George Wentz, PE
Principal-in-Charge 45 As-needed
Tim Jonasson, PE
Quality Assurance / Quality Control 31 As-needed
Rancho Palos Verdes Project Management Team
Robert Luciano, PE, QSD/QSP 37 75%-100%
Chase Keys, PE 8 30%-50%
Desiree Flores, PE 6 30%-50%
Mike Connor 25 40%-60%
Carolina Fernandez, EIT 6 30%-50%
Elizabeth Becerra, EIT 10 30%-50%
Prior Experience
HR Green is a noted industry leader in the provision of project and program management. Our staff members have served
as directors of municipal departments for cities around the country or as an extension of public agency staff . These
roles include, but are not limited to City Manager, Public Works Director, City Engineer, CIP Program Manager, NDPES
Compliance Manager, Chief Building Official, Traffic Engineer, Construction Manager, and Owner’s Representative. For
governmental agencies we have been at the forefront of embedding engineering and construction management staff with
public agencies as an extension of agency staff (cities, counties, water agencies, Departments of Transportation, special
districts) to deliver the following services:
Multi-year CIP Program
Development CIP Management Asset Management Plans
Grant Writing / Administration NPDES Compliance Organization/Operational Assessments
Strategic Plans Project Management Master Plans
Design Management P3 (Public-Private Partnership)
Facilitation Construction Management
Alternative Service Delivery Maintenance Management Solid Waste Management
Public Policy Development Document Control On-Call Consulting
Our staff brings a diverse depth of knowledge and experience for project and program management, and are available up
to 100% based on the assignment:
F-12
Page 12
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
Steve Loriso, PE, QSD/QSP
Project Manager
Steve has more than 25 years of design, CIP program management, design management,
plan review, NPDES/water quality compliance, and construction management experience
of municipal public improvement projects. He has worked with 10+ Los Angeles
County agencies in a project/program management role. Types of projects
include roads, drainage, water, sewer, traffic, grading, and parking lots. Steve has managed
the implementation of the Municipal Separate Storm Sewer System (MS4) Permit for
various municipalities, performed review of compliance documents for private and public
developments, acted as the owner’s representative and liaison between design teams and
general contractors on facility and infrastructure construction projects.
SELECTED PROJECT EXPERIENCE
Public Works/Engineering Support, City of Palos Verdes Estates
Steve provided the City with engineering oversight of design and construction of CIP
projects including: annual slurry seal, ADA sidewalk/curb ramp improvements, pavement
rehabilitation projects, drainage improvements, and sanitary sewer upgrades. Steve also
oversaw the plan review of various private development projects within the City.
Program Management, Cities of Jurupa Valley and Hemet
City Engineer responsible for managing City’s Capital Improvement budget, plan checking
of land development projects, overseeing the design and construction of all capital projects,
facilitating the MS4 Permit and stormwater quality compliance requirements, and grant
writing/administration. Some design projects have involved improvements to arterials/
corridors and incorporation of Complete Streets elements. Coordinated the design and
construction of Jurupa Community Services District $60 million water and sewer CIP
Program, comprised mostly of water and sewer pipeline (new and replacement) within the
City right-of-way. Project Manager for design and construction of nearly $750K worth of
drainage improvements. The drainage improvements were necessary to protect private
properties that continually experienced flooding. Since many of the areas that experience
flooding throughout the City are rural with urbanized improvements, installing conventional
drainage improvements (i.e., connection to existing drainage facilities, etc.) was not feasible.
Therefore, engineering creativity was employed by utilizing infiltration devices in order to
mitigate the storm flows to a manageable and safe level.
Design Engineering and Program Management, City of Pomona
Project Manager for the design of various street and alley improvements citywide. Contract
Program Manager for the design and construction of various sewer and water projects, as
well as the Gold Line and various plan check assignments. Project Manager for $2.5 million
street reconstruction project (Temple Avenue to Ridgeway Street).
Public Works Maintenance Facility, City of San Gabriel
Program Manager for the development and construction of a new Public Works Maintenance
Facility to accommodate the Police Department’s expansion. The project was separated
into two phases of construction - rough grading of an existing trash transfer facility and
the final facility construction. The rough grading project involved the overexcavation and
recompaction of the 2.5-acre site in order to provide a solid surface to construct the new
$7.1 million public works facility. Project required connection to the Rubio Wash (existing
Los Angeles County Flood Control Facility) via a new storm drain connection. Although the
existing site drained to the Rubio Wash, a connection permit via LACDPW with the U.S. Army
Corps of Engineers was required for construction. Throughout the design and construction
of the facility, managed the connection permit processing as well as design revisions.
EXPERIENCE
25 Years
EDUCATION
Bachelor of Science, Civil
Engineering
REGISTRATION /
LICENSE
Registered Civil Engineer,
CA #64701
Qualified SWPPP
Developer/Practitioner
(QSD/QSP), CA #00503
Staff Qualifications
F-13
Page 13
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
George A. Wentz, PE
Principal-in-Charge
A former resident of the Palos Verdes Peninsula, George brings 45 years
of municipal management experience and has served as a Chief Building Official, City
Manager, Public Works Director, and City Engineer and has managed multi-faceted
consulting services for 50+ municipalities and counties in Southern California. He has
managed transition services for eight agencies. George also specializes in assessing and
utilizing appropriate Alternative Service Delivery and Transition options/strategies to save
time and money, enhance operational efficiencies, and streamline communication.
He lived on the Palos Verdes Peninsula for over 14 years and has worked
with all of the cities in various capacities – so he understands the uniqueness of each city.
As former Public Works Director to Rancho Palos Verdes, he managed
high-profile projects. Additionally, he has served as Principal-in-Charge of comprehensive
consulting services to the City of Palos Verdes Estates for 20+ years as well as
Principal-in-Charge for the City of Rolling Hills Estates for infrastructure/CIP projects.
George has coordinated with the South Bay Cities Council of Governments
and served as a presenter at their Annual Meeting on future proofing options to leverage
emerging technologies and smart city solutions.
George has directed and administered or delivered on-call support to full city contract
services. His responsibilities have ranged from accountability for managing the full range
of services to managing day-to-day operations and all related activities associated with the
unique contract for particular city. As Principal-in-Charge, he takes a leadership role to
oversee services being delivered to each client. His managerial experience and high level
of success is well documented and recognized by the cities he has served. He has worked
in various size cities – from small population cities to large. George understands that each
has a particular uniqueness that needs to be respected for each agency.
He is recognized in the field as having a unique talent in working well with City Managers,
City Councils, boards, commissions, committees, ad-hoc groups, and staff to achieve
desired agency results. He understands the importance of community relations and
maintaining a servant’s attitude and delivering what is promised. George understands
working in high profile communities. Moreover, he has served as a development manager,
responsible for identifying specialty designers, contractors, and operators; preparing
and maintaining documentation; incorporating applicable procedures and standards into
design and construction documentation; coordinating closely with agency, developer, city
departmental staff, approving agency, and community stakeholders; facilitating community
outreach; and coordinating project management, estimating, constructability, and
scheduling efforts. George has also spent time on master planning and implementation
of high-profile, revenue-producing developments, golf courses, and mixed-use resort
communities.
SELECTED PROJECT EXPERIENCE
Engineering and Building & Safety Services, City of Palos Verdes Estates, CA
On-Call Construction Management and Inspection, Cities of Laguna Hills, Yorba
Linda, Pomona, Jurupa Valley, Grand Terrace, Lake Elsinore, Corona, Palos Verdes
Estates, Rolling Hills Estates, Azusa, San Gabriel, and the County of Orange
Municipal Management/Operations, City of Jurupa Valley
Project Management, City of Moreno Valley
Program Management, City of Rancho Santa Margarita
EXPERIENCE
45 Years
EDUCATION
Master, Public
Administration
Bachelor of Science, Civil
Engineering
REGISTRATION /
LICENSE
Registered Civil Engineer,
CA, #43273
F-14
Page 14
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
Timothy R. Jonasson, PE
Principal-in-Charge
Tim has 31 years of design, CIP program management, design management, plan review,
NPDES/water quality compliance, and construction management experience of municipal
public improvement projects, including roads, drainage, water, sewer, traffic, grading, parks,
recreational facilities, parking lots and parking structures. He has served as construction
manager and design engineer on a variety of municipal improvement projects including bridge
construction, street and landscape improvements, water and wastewater improvements, parks
construction and rehabilitation, golf course improvements and pier reconstruction.
SELECTED PROJECT EXPERIENCE
Public Works/Engineering Support, City of Palos Verdes Estates
Since July 2020 as Interim City Engineer, Tim has been responsible for administration,
design and construction of all capital projects for the City which has included the City’s
Pavement Management and sewer replacement/upgrade program. Tim’s program
management responsibilities include overseeing the design, construction management for
all projects, project close out and acceptance of the projects by the City Council. Projects
have included slurry seal, pavement overlay projects and guardrail replacement projects. Tim
is currently reviewing alternatives for the Metro-funded Palos Verdes Drive West Corridor
project with the City’s Traffic Safety Committee and City Council. Tim is also responsible for
overseeing the City’s stormwater, recycling and solid waste management programs as well
as engineering review of all development projects.
Public Works Department, City of La Quinta
Public Works Director/City Engineer for 15 years. Oversaw a Capital Improvement Program
(CIP) budget of $14.7 million and a department operating budget of $5.3 million. He provided
guidance to the executive team and City Council with additional responsibility for flood plain
administration, storm water protection compliance, approval of plans for capital projects and
private development and administration of Lighting and Landscape District. He served as
a working director leading a department of 27 full-time employees (Public Works, Planning
& Building) while providing oversight of all private development entitlement and permitting,
contracts for capital project management, construction inspection, traffic engineering,
fleet maintenance, and street and landscape maintenance. He also worked closely with the
Coachella Valley Water District and Imperial Irrigation District which supply water/sewer and
power to the City, respectively. Some of his key initiatives included:
▪Initiating and implementing the first Public Works Strategic Plan to establish mission and
vision statements as well as core values for the department, empowering staff in effective
decision making and forming the basis for quarterly staff recognition awards.
▪Instituting the Americans with Disabilities Act (ADA) Transition Plan to improve all City
facilities including public buildings, parks and sidewalks to current ADA standards, and
updating the five-year citywide Pavement Management Plan.
Development Services & Economic Development, City of Jurupa Valley
Senior Manager working closely with the Public Works, Engineering, Planning and
Building and Safety Departments to facilitate public and private projects and multi-agency
coordination. Tim leads the City’s effort to update development review processes to be more
efficient, transparent and developer friendly to foster economic development in the City.
Construction Management and Inspection, Various Southern California Cities
Principal-in-Charge for the delivery of CIP projects, particularly pavement / roadway
improvements and park improvements, including the Cities of Coachella, Grand Terrace,
Palos Verdes Estates, Pomona, Rancho Palos Verdes, San Buenaventura, and Corona.
EXPERIENCE
31 Years
EDUCATION
Masters, Business
Administration
Bachelor of Science, Civil
Engineering
REGISTRATION /
LICENSE
Registered Civil Engineer,
CA #45843
F-15
Page 15
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
Robert Luciano, PE, QSD/QSP
Project Team Member
Prior to joining HR Green, Robert had a 37-year career with the City of Anaheim involving
all facets of construction management and inspection of capital and land development
projects. He directed, managed, supervised and coordinated the activities and
operations of the Construction Services Division (Inspection, Survey, and Contract/Project
Management) within the Department of Public Works.
Apart from retiring as Anaheim’s Public Works Construction Services Manager, he served
as a Public Works Inspector during much of the Anaheim Resort, Platinum Triangle
transformation, Anaheim Garden Walk development and Disney’s California Adventureland
expansion. As a Project Engineer, he oversaw numerous street improvement projects
throughout Anaheim’s downtown communities, such as Center Street Prominade and
Anaheim’s Packing House. As the Construction Services Manager, he led the design
and construction team for the successful completion of Anaheim Grand Plaza and was
an instrumental construction team member for both Anaheim Regional Transportation
Intermodal Center (ARTIC) and the Anaheim Convention Center expansion. He also
worked on the 200,000 SF Convention Center expansion, building renovations,
neighborhood rehabilitation, street improvements, pavement rehabilitation, signal
coordination / upgrades, and sewer improvements.
As Anaheim’s Construction Services Manager he directed, managed, supervised and
coordinated the activities and operations of the Construction Services Division (Inspection,
Survey, and Contract/Project Management) within the Department of Public Works.
Robert coordinated assigned activities with other divisions, departments and outside
agencies, providing highly responsible and complex administrative support to the Director
of Public Works. Robert was the Department Branch representative, Damage Assessment
Coordinator at City’s Emergency Operation Center. He has served as Resident Engineer
for federal funded improvement program; provided technical engineering decisions and
enforced technical criteria and standards; established and supervised inspection services;
technical review of plans and specifications; assisted in section budget management,
selection of engineering staffing and consultant management; and implemented goals and
discipline procedures. His field experience and management skills enhance our team’s
ability to quickly solve field issues while sharing the end goal objective.
SELECTED PROJECT EXPERIENCE
On-Call Construction Management / Inspection, City of Diamond Bar
Field verification and inspection associated with private development projects,
performing rough grading pad elevation checks and erosion control plan implementation.
This includes various hillside developments for custom single-family residences
involving site inspection for rough grading observation / pad verification and erosion
control implementation and measures to address during site clearing and demolition of
existing property improvements as well as during conditional building permit issuance
associated with subterranean basement garage stage of site improvements.
Land Development Projects, City of Jurupa Valley
Assisted the Public Works Department in staffing level augmentation. Provide
construction management / inspection of private development / grading sites and
right-of-way permitting activities. For the Lennar residential development (Tract 31894,
PWI19-015, Lennar Residential Development), he provided site observation / inspection
of mass and precise grading, installation of wet and dry infrastructure, roadway, curb
and gutter, sidewalk and all aspects of the scope of work.
EXPERIENCE
37 Years
EDUCATION
Bachelor of Science, Civil
Engineering
REGISTRATION /
LICENSE
Registered Civil Engineer,
CA #70748
Public Works-Utilities
Inspection Certificate
QSD/QSP
Cal OES Damage
Assessment Certification
#63542
F-16
Page 16
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
Chase Keys, PE
Project Team Member
Chase brings comprehensive experience in CIP Program Management, design management,
plan review, and construction management experience of municipal public improvement
projects. His experience includes a multi-faceted involvement with Engineering and Public
Works Departments as well as NPDES compliance operations. Types of projects include roads,
drainage, water, sewer, traffic, and parking lots. Chase has helped prepare grant applications
for federal, state, and regional funding. Moreover, he has assisted in both the office and field
on construction projects, and processed paperwork through Caltrans Local Assistance and
regional transportation agencies. He has served as CIP Manager for the Cities of Jurupa Valley
and Hemet and has also served on site at the Cities of Lake Elsinore, Palos Verdes Estates, and
Beaumont in delivering a broad array of CIP and land development projects. He has also served
the County of Orange in reviewing plans.
SELECTED PROJECT EXPERIENCE
CIP Program Management, City of Jurupa Valley
CIP Manager responsible for managing City’s Capital Improvement budget and overseeing the
design and construction of all capital projects including grant writing/administration. Chase is
involved with the projects from conception and budgeting through construction management
and close out. Manages wide array of projects from minor traffic signal modifications to
multi-million-dollar street improvement projects. In 2016-2017 Chase managed and designed
roughly $8,000,000 of residential street rehabilitation projects through seven project phases.
This work included performing a pavement evaluation on every residential street within the
45-square-mile City to determine the priority list of projects to be included in the program.
CIP Program Management, City of Hemet
CIP Manager responsible for managing City’s Capital Improvement budget and overseeing the
design and construction of all capital projects including grant writing/administration. Chase is
involved with the projects from conception and budgeting through construction management
and close out. Manages a wide array of projects for both engineering and public works
including the City’s water/sewer system. In this role Chase oversees all of the City’s annual
neighborhood pavement rehabilitation projects.
Miscellaneous CIP Projects and Program Management, City of Azusa
Project Engineer for the design of various CIP projects including a parking lot analysis and
follow-up parking lot design at Azusa Avenue and 5th Street and the design of various
pavement rehabilitation projects, including comprehensive re-striping plans.
Towne Avenue Street Improvements, City of Claremont
Project Manager for the City’s complete streets project on Towne Avenue from Foothill
Boulevard to Base Line Road. The project included pavement rehabilitation, ADA
improvements, traffic signal modifications, modification to existing raised center median,
new raised median to create a Class IV bike lane, signing and striping improvements, and
complete landscape and irrigation plans.
Holt Avenue Median Improvements, City of Pomona, CA
Project Manager for the conceptual design of approximately 4 miles of new raised center
median as part of the City’s corridor specific plan. The project included a thorough traffic
analysis of the corridor including taking 24-hour turning movement counts at 85 intersections
and 60 private driveways, traffic forecasting, and traffic model development to document
existing, future no-build, and build conditions. In total four concepts were prepared working
closely with both City staff and the public in order to determine the final build concept.
EXPERIENCE
8 Years
EDUCATION
Bachelor of Science, Civil
Engineering
REGISTRATION /
LICENSE
Registered Civil Engineer,
CA #90593
F-17
Page 17
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
Desiree Flores, PE
Project Team Member
A multi-talented and bilingual licensed civil engineer, Desiree has more than 6 years of
experience and brings comprehensive experience managing/delivering CIP projects, processing
permits, responding to public inquiries and utility concerns, reviewing/designing various utility
plans, and has utilized AutoCAD to design infrastructure plans. She has provided grading,
drainage, and erosion control plans; earthwork quantities; grading cross-sections; hydrology
reports and calculations; designed LID BMPs, implemented SWPPPs, and rehabilitated sewer
and pavement in congested downtown areas, involving traffic control plans, pipe sizing, and
alignments for cities in Los Angeles, Orange, and Riverside Counties. Her experience includes
building (electrical, mechanical, plumbing, structural, non-structural) plan check using an
electronic/digital commenting platform and over the counter reviews for the City of Jurupa
Valley focused on residential, remodels, additions, accessibility, and commercial projects. She
has also provided structural design, primarily single- and multi-family residences, in the City
of Los Angeles and Los Angeles County. Desiree has also reviewed grading, drainage, and
erosion control plans for various Southern California municipalities. Desiree has also provided
oversight to earthwork quantities, grading cross-sections, hydrology reports and calculations.
In addition, she has designed LID BMPs, implemented SWPPP, and slope analysis. Her design
experience also includes rehabilitation of a 1-mile sewer main in downtown Laguna Beach.
Desiree has provided engineering support to the Cities of Pico Rivera, Palos Verdes Estates,
Jurupa Valley, and Claremont. She has also worked with Caltrans to obtain encroachment
permits for the City of Jurupa Valley.
SELECTED PROJECT EXPERIENCE
Engineering Support, City of Palos Verdes Estates
Desiree has prepared plans and specifications for the citywide guardrail project, a Federally-
funded (HSIP) project that includes over 2,000 feet of upgraded guardrail (approximately
$90,000 in construction). She has also provided overall project management/labor
compliance for the City’s $1.5 million Pedley Road safety enhancement project over 1.6
miles, a Federally-funded (HSIP) project that includes the addition of left turn lanes at
six intersections along a 45MPH arterial road, and relocation of drainage headwalls and
construction of storm drain modifications to accommodate the widening.
Various On-Call Engineering Projects, City of Jurupa Valley
Desiree has been responsible for waste management review of construction and demolition
applications for compliance with State regulations to minimize use of landfills. She has also
provided project coordination for catch basin inserts including cost estimation and report
preparation. Desiree was responsible for encroachment permit processing of CalTrans
encroachment permits for truck restriction signs.
On-Call Engineering and SWPP Design Projects, Cities of Los Angeles County and
Orange County
Desiree was responsible for design of SWPPP and LID BMPs – multiple designs for projects
up to one acre in area. LID BMPs included both structural and non-structural methods.
Engineering Support, Cities of Pico Revera, Jurupa Valley, and Claremont
Desiree has worked on diverse CIP projects and provided engineering support for various
cities throughout Southern California, making her very familiar with different engineering
standards throughout Southern California.
Structural Design, City of Los Angeles and County of Los Angeles
Desiree provided structural design, primarily for single and multi-family residences
throughout the City and County of Los Angeles.
EXPERIENCE
6
EDUCATION
Master of Science, Civil
Engineering
Bachelor of Science, Civil
Engineering
REGISTRATION /
LICENSE
Registered Civil Engineer,
CA #92572
Qualified SWPPP
Developer/Practitioner
(QSD/QSP), CA #27874
F-18
Page 18
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
Mike Connor
Project Team Member
Mike has more than 25 years of administrative, city management, and local government
related experience, focused on delivering diverse public services to various cities. His
management experience includes many different disciplines, such as city management,
public works, planning, housing and redevelopment and finance with hands on experience
in many critical operations and management of these operations. He has served as
Assistant Planning Director, Assistant City Manager, Deputy Director of Public Works,
Property and Purchasing Services Manager, and Project Manager of roadway and facility
improvements totaling approximately $40 million.
SELECTED PROJECT EXPERIENCE
Municipal Engineering, City of Palos Verdes Estates
Municipal Services Manager coordinating capital projects, including preparation of staff
reports, bid advertising, coordinating City Council approval of contractor selection,
holding preconstruction meetings, and verifying construction closeout. Prepared RFPs
and coordinated RFIs associated with tree maintenance and landscape maintenance
services. Coordination of development review, including engineering comments and
inspection of public improvements. Explored innovative technologies (jack and bore,
microtunneling, etc.) to install sewer line repairs between multi-million homes and
coordinated with the National Clay Pipe Institute and manufacturers to specify design
standards and mitigate community impacts.
Municipal Engineering, City of Jurupa Valley
Mike was the Municipal Services Manager has been responsible for preparing initial
scope and budget for the citywide Master Plan of Streets and Trails (MPST) to make the
community more pedestrian-friendly through application of Complete Streets concepts
(e.g., conceptual analysis to incorporate traffic calming, walkability, and recreational
enhancement elements). Currently, the MPST is being drafted corridor by corridor to
identify recommended improvements listed in various planning documents, including
proposed street sections. Prepared a HSIP grant application for a fiber-connected signal
master controller.
Planning, City of Huntington Beach
Planner responsible for reviewing developments (commercial/residential) and
subdivisions. Supported Zoning Administrator to evaluate variances, set agendas,
prepare staff reports and meeting minutes, and provide the preliminary review of
Environmental Impact Assessments (e.g., FONSI, CEQA, NEPA).
Downtown Redevelopment, City of Huntington Beach
Supported Housing and Redevelopment Division, responsible for housing rehabilitation
assessments, inspections, and review of monthly reports for affordable housing
developments to comply with funding requirements/reporting guidelines.
Public Works, Engineering and Operations Management, City of Centennial, CO
Deputy Director of Public Works responsible for leading team in the negotiation of a new
public works contract, resulting in improved performance standards, increased levels
of service and substantial savings over the next five years. As a member of the Capital
Improvement Team, was actively involved in the process of ranking and prioritizing
various projects in order to select projects based on objective criteria and needs rather
than subjective influences. Initiated a snow plow route optimization project which
resulted in routes being completed in 40% less time, increasing the number of times that
streets can be plowed during a shift.
EXPERIENCE
25
EDUCATION
Masters, Business
Administration
Bachelor of Science,
Environmental Design
F-19
Page 19
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
Carolina Fernandez, EIT
Project Team Member
Carolina brings diverse engineering, sustainability, grant application, labor compliance,
and building and safety support services to public agencies. She has working knowledge
of both AutoCAD and MicroStation. A member of the American Society of Civil Engineers,
Carolina is bi-lingual (Spanish / English). Recently, she served as an Office Engineer for
the Cities of Hemet, Palos Verdes Estates, Beaumont, Lake Elsinore, and Jurupa Valley.
In this role, she is responsible for project design drafting for street improvements, plan
review, field construction coordination, counter support, consultant and multi-agency
coordination, permit coordination, and planning/entitlement processing support. She
has managed the development review process through Engineering. This has involved
performing the review of applications, coordinating with future developers, and drafting
the conditions of approval for the Engineering/ Public Works Department. She supervised
the land development daily activities, such as overall project requirements, conditions
of approval, and mitigation measures. Carolina has coordinated with inspectors for work
performed and allowed field modifications. She has also reviewed encroachment permits,
approved and released bonds, reviewed survey application reviews, and coordinated
with other public agencies present and future City work/projects, including cooperative
agreements.
SELECTED PROJECT EXPERIENCE
Public Works/Engineering Support, City of Palos Verdes Estates
Assistant engineer providing project administration support for CIP projects, plan review,
counter support, multi-agency coordination, permit coordination, and city engineering
support.
Public Works/Engineering Support, City of Jurupa Valley
Engineering Technician providing project design drafting for street improvements, plan
review, counter support, consultant and multi-agency coordination, permit coordination,
and planning/entitlement processing support.
Public Works/Engineering Support, City of Beaumont
Engineering Technician responsible for managing the development review process
through Engineering. This involved performing the review of applications, coordinating
with future developers, and drafting the conditions of approval for the Engineering/Public
Works department. Supervised the plan check process for the Engineering Department
and coordinated with the reviewers for compliance with project requirements. Supervised
the land development daily activities, such as overall project requirements, conditions
of approval, and mitigation measures. Coordinated with inspectors for work performed
and allowed field modifications. Reviewed encroachment permits. Approved and released
bonds. Reviewed survey application reviews. Coordinated with other public agencies
present and future City work/projects, including cooperative agreements. Prepared
grant applications for City projects. Drafted the City’s 5-year CIP with the City Engineer.
Worked on obtaining different funding sources for City projects (ATP, CDBG, MRMA,
etc.).
Public Works/Engineering Support, City of Lake Elsinore
Engineering Technician providing project administration support for CIP projects, plan
review, multi-agency coordination, permit coordination, and city engineering support.
EXPERIENCE
6
EDUCATION
Bachelor of Science, Civil
Engineering
REGISTRATION /
LICENSE
Engineer-in-Training, CA
F-20
Page 20
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
Elizabeth Becerra, EIT
Project Team Member
Elizabeth brings more than 10 years of diverse experience and knowledge in engineering
projects, traffic control plans, inspections, preliminary and final plans for construction
projects, public counter, preparing reports, rough and precise grading, erosion control,
and utility design. She has created engineering plans with AutoCAD, and is familiar with
Esri ArcGIS software. In addition, Elizabeth has assisted with applications for grants and
environmental outreach events.
SELECTED PROJECT EXPERIENCE
Public Works/Engineering Support, City of Palos Verdes Estates
Contract administrator for Capital Improvements Projects for the City for a federally
funded (HSIP) Project for the City. Elizabeth coordinates the work from the time of
funds granted to the present (in construction); works on the plans, specifications, and
estimates and is the project manager for CIP projects. This includes: street resurfacing,
coordinated emergency repairs (storm drain emergency repair), coordinated with the
finance department to develop the latest 5 year CIP plan for the City. She is also the
contact for utility coordination meeting in the Peninsula for the City of Palos Verdes
Estates, and provides continuous contact with utility companies (Calwater, SCE, SoCal
Gas, etc.) regarding complaints, issues, and upgrades.
Engineering Plan Specifications, City of San Dimas
Prepared and assisted in the preparation of preliminary and final plans and specifications
for City construction projects, provide engineering information and assistance at the
public counter, compute and assemble data, prepare reports on a variety of engineering
subjects; determine cost estimates for projects, draft projects using AutoCAD, assist
engineers in inspections, identify sewer lateral locations, assist with application for
grants, and environmental outreach events.
GIS Data Location Projects, City of Corona
Worked with a partner to gather information on designated city quadrants; as a team
identify, evaluate, and collect information pertaining to city streets for the establishment
of maintenance and development projects; locate data using map and collect data using
Esri ArcPad.
Civil Engineering Associate, Michael Baker International
Assist Civil Engineers and Project Manager with rough grading, precise grading, erosion
control and utility design; create engineering plans using AutoCAD, determine quantities,
and create exhibits for site development.
Various Engineering Projects, Sully Miller Contracting Company
Assist the Project Engineer with projects, quantity take-offs, traffic control plans, and
inspections; create asphalt quantity reports, track and report material, equipment, and
hourly quantities from the field, draft engineering plans using AutoCAD, process extra
work tickets, and billings from project.
EXPERIENCE
10 years
EDUCATION
Bachelor of Science, Civil
Engineering
Associates, Business
Administration, Economics,
Social Sciences,
Mathematics
REGISTRATION /
LICENSE
Engineer-in-Training, CA
F-21
Page 21
On-Call Project Management Services
Z City of Rancho Palos Verdes, CA
REFERENCE
Laura Guglielmo
City Manager
City of Palos Verde Estates
340 Palos Verdes Dr. West
Palos Verdes Estates, CA
90274
310.378.0383
citymanager@pvestates.org
Palos Verde Estates
Since 2015, HR Green has provided full staffing services, including, but not limited to city
engineering, development management, and building and safety administration. We initially provided
an operations assessment, created development and plan review checklists, leveraged electronic
plan review, and implemented SmartGov for a paperless land development, permitting, and reporting
system. HR Green provides full-service public works engineering services:
▪On-site staff augmentation to deliver CIP
program and manage Building Safety services
▪GIS for asset inventory/management
▪Project management of forcemains
▪Design engineering for intersection, road,
drainage, and parking improvements
▪Initiated parking modifications, including
signage replacement, and prepared work
orders to initiate signage and striping
modifications performed by City public
works staff for Malaga Cove Plaza parking
modifications
▪Prepared a Pavement Management Program
by integrating data from an older program that
had been prepared in 2006 with only office
updates in 2011. Data condition was assessed
by a walking survey of 70 centerline miles of
streets by a StreetSaver Certified Pavement
Condition Rater
▪Completed a 10-year CIP management plan
for the city. The CIP plan includes a complete
analysis of all potential capital improvement
needs the city may require.
▪Prepared contract documents for advertising
bids to install full capture treatment systems
in catch basins tributary to Machado Lake,
and also provided project implementation/
oversight
▪Utilizing AutoCAD with AutoTurn, modified
turning radius for a stop sign intersection to
allow trucks to make turn onto major street,
Granvia Altamira at City limit entrance
▪Prepared Via Corta/Malaga Cove striping
plans and curb ramp plans to comply with
ADA requirements
▪Prepared striping plans for Palos Verdes
Drive West, topography and street base
maps for modifications at 911 Memorial
Triangle Center, and a base map for Navajo
Road to fix flooding in residential area
(e.g., CAD plan section to include drainage
improvements and re-pavement
▪Construction management and inspection
of roadway, pavement rehabilitation, and
drainage
▪ Provide next-day and same-day inspections
▪Provide plan checks per designated
turnaround schedule
▪Managed engineering consultant preparing
the Palos Verdes Drive West Corridor
Feasibility Study
▪ Review TIAs and resident requests regarding
traffic issues and operations
▪Served as Director of Traffic Safety (TSC)
Committee and facilitates meetings with
school district and a TSC subcommittee to
address access and circulation issues around
schools
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REFERENCE
Rod Butler
City Manager
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
951.332.6464
rbutler@jurupavalley.org
“The City of Jurupa Valley
continues to be very pleased
with the services that we are
receiving from HR Green.
HR Green provides highly
competent and experienced
staff at reasonable
hourly rates. In an active
and fast-growing city like
Jurupa Valley, being able to
supplement our internal team
with well-managed contract
staff makes us all the more
effective in serving our
residents and the development
community.”
-Rod Butler, City Manager,
City of Jurupa Valley
City of Jurupa Valley
Upon Jurupa Valley incorporation, City operations needed to hit the ground running and
provide for a seamless transition from County-provided services to City-responsible
services. Given our established working relationships with County/regional stakeholders
and depth of locally-accessible, available staff, HR Green has been able to handle all
your City Administration, Engineering, Public Works, Building & Safety, and Development
needs. Over the past 10 years we have helped the City Manager and City Council identify,
prioritize, and address your goals/challenges, and also develop a roadmap for continuing
and sustained success.
Our proven approach has allowed us to leverage multi-faceted staff in different roles to
do more with limited staff compared to other similar sized municipalities (cross-trained
staff who can seamlessly handle multiple duties and address changing needs). We have
embedded 40+ staff conceptualizing, implementing, and managing programs and projects
for the public works, engineering, and building departments. Our engineers have provided
overall planning, coordination and control of CIP projects ($9+M annual CIP) from inception
to completion in order to produce functionally and financially viable projects completed on
time within authorized costs and to the required quality standards. Our staff have overseen
CIP projects that have been planned and designed by both HR Green personnel as well as
other consultants.
Due to the poor condition of City roadways upon City incorporation, estimated to cost
up to $128 million to repair, HR Green aggressively pursued funding opportunities. The
City has maximized the use of Measure A, Gas Tax, SB1, ATP, CalRecycle, TUMF, DIF,
COP bond funds, CFDs, SB-821, HBRR, STIP, HSIP, CDBG, and developer monies to fund
high-priority infrastructure needs to advance critical projects. Our staff has prepared
applications and obtained more than $5 million in new funding through Caltrans, the
Riverside County Transportation Commission, CDBG, HSIP, CalRecycle, and other grant
programs to support Safe Routes to School and Active Transportation Program (ATP)
projects, beverage container recycling, and “green,” cost-effective pavement rehabilitation
methods. For example, since 2014 the City has been successful in garnering multiple ATP
grants. This was a major accomplishment in the initial year of this new funding source,
given 67 applications were received from this Caltrans District 8 region and only 16 projects
were funded, two of these being Jurupa Valley projects. Also, we helped the City establish
a $12 million bond program to fund an expedited pavement rehabilitation initiative which has
corrected long-standing pavement deficiencies in large parts of the City.
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REFERENCE
Chris Lopez
City Manager
City of Hemet
445 E. Florida Ave
Hemet, CA 92543
951.765.2301
clopez@cityofhemet.org
“HR Green has been successful
performing City Engineering,
project support, plan checking,
and development reviews
for the City of Hemet since
January 2019. HR Green
is an ideal fit for combining
experience with value by
reducing the amount of paper,
time, travel, and costs. ”
-Christopher Lopez, City
Manager, City of Hemet
City of Hemet
HR Green serves as City Engineer to manage the land development process and deliver capital
projects. We assign on-site engineering and construction management staff. HR Green
established procedures and protocols to accept and track plan check subdivision plans, and costs.
The City was concerned that the general fund be preserved, and that the development community
pay fair share costs for study reviews and plan checks. The costs are fully tracked and there is 95%
cost recovery for the services provided.
As City Engineer, we have also been responsible for CIP project administration, permit counter
support, and multi-agency and stakeholder coordination. Oversaw the prioritization, programming,
and delivery of a backlog of CIP projects from planning, through design and construction. Also,
oversaw the preparation of grant applications and staff reports to City Council, as well as land
development/development review, permit processing, and utility coordination. Efforts have included:
Coordinating the development review and improvement plan review of
approximately 1,000 residential units—HR Green provided weekly meetings with
developers/home builders to review project status. We coordinated with the Riverside County Flood
Control and Water Conservation District (the District) to address city-wide drainage deficiencies. In
addition, we brought developers together to collectively address drainage issues and incorporate
future development projects—drainage culverts/bridges—into overall development plans.
Collaboration with Caltrans to facilitate construction improvements to
SR-74 —SR-74 bisects the City, and Caltrans had embarked on a multi-year multi-million dollar
safety enhancement project with a direct effect on local residents. HR Green worked with the City
and Caltrans on the addition of medians along SR-74, curb upgrades, and pavement rehabilitation.
Develop and deliver multi-year CIP Program—HR Green incorporated other city
departments, including Public Works, Fire, and Police, to update the previous CIP from 2017/2018.
We were able to bring forward nearly $60 million worth of projects from all departments.
Daily City Engineering administration—On a daily basis, HR Green reviews traffic
requests from residents. We prepare and deliver staff reports to the City Council, Planning
Commission, and the City Infrastructure Commission.
HR Green is committed to providing fresh ideas, and the results include professional depth,
commitment to excellence in Engineering services, and project experience. In early 2020, the City
lost a key employee and HR Green provided a seasoned Professional Engineer to work side-by-
side with Community Development planning staff to streamline entitlement reviews, conditions of
approval, and mapping approvals while the City completes a recruitment process.
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REFERENCE
Masoud Sepahi, PE
City Engineer
City of Placentia
401 E. Chapman Avenue
Placentia CA, 92870
714.993.8148
msepahi@placentia.org
City of Placentia
HR Green has provided long term as-needed civil engineering, CIP project/program
management, construction management, and plan review services. This has included overseeing
the pavement management through bond funding and $6.5 million in street rehabilitation
improvements citywide; managing the planning, design, and construction as well as value
engineering and plan check of the award-winning, $500 million OC Bridges Program; providing
extensive value engineering and design engineering input to save time and money, mitigate
impacts, and enhance infrastructure improvements. We have collaborated with OCTA, OC Flood,
multiple cities, utilities, and water agencies to facilitate permits and improvements.
Sample Projects
Richfield Road Widening/Drainage Improvement: Value engineering and plan review
for the design of Richfield Road improvements that included drainage improvements into the
County’s Atwood Channel, extending box culvert under Richfield Road, realigning storm drains.
Placentia Avenue Undercrossing/Grade Separation ($69 million): A roadway
within the project area, Industrial Way, had very poor pavement conditions. HR Green’s Project
Manager helped negotiate for OCTA to require the contractor to reconstruct the road at a cost of
approximately $50,000 due to adverse impacts of construction. HR Green’s Project Manager
negotiated with the contractor to incorporate sound attenuation elements and allow for nighttime
construction adjacent to apartments. This mitigated community complaints and reduced the
detour schedule by several months.
Kraemer Boulevard Undercrossing/Grade Separation ($71 million): The
lowering of the roadway created a sump condition with the existing 78-inch diameter storm
drain system and a 15-inch diameter sewer trunk line. HR Green’s Project Manager worked
closely with Anaheim’s City Engineer and OCTA’s design engineer to facilitate drainage and sewer
facilities as gravity systems. This avoided the need for a sump pump system, thereby saving more
than $200,000 in construction costs.
Orangethorpe Avenue Overcrossing & Grade Separation ($117 million):
SCE was tasked to relocate utilities to allow the contractor to drive 800 piles adjacent to the
railroad tracks and homes under a constrained schedule. To mitigate impacts and accelerate the
construction schedule, HR Green’s Project Manager negotiated various design elements and
participated at public outreach workshops/meetings. Our Project Manager negotiated a complete
road closure and $200,000 from OCTA for additional traffic control while helping to create a
viable detour option and reduce the construction schedule by 12 months.
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e) Quality Control Plan
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Our Quality Assurance/Quality Control program will provide
a framework for project requirements; risk management;
project controls; value engineering; and Quality Assurance/
Quality Control (QA/QC). Our proposed engineering consultant
staff has been providing all facets of the scope of services
outlined in RFP for more than 40 years. We have worked with
50+ public agencies to enhance quality control procedures
that address specific agency needs for a full life lifecycle
(project inception, program development, design, project
management, construction, operations and maintenance, and
decommissioning).
Peer Review
We will begin the QC process at the scoping stage and
continue implementation throughout the life of the project.
This allows us to operate from the “big picture” perspective
giving us greater flexibility to apply and discover innovative
ways to meet the City's program and project needs while
implementing cost- and time-saving measures.
We will develop a project-specific Quality Plan and risk
management plan. This mini plan will be an extract of a
quality control plan – a plan that is also used as a design
guideline as well. This plan establishes the design, plan
layout, and critical elements of the quality control review
process. We will confirm the adequacy and clarity of
established standards and controls for the project scope and
implementation procedures for the entire team.
Each submittal will be reviewed by our staff members who
will recommend revisions and make revisions. They will check
for product quality, sound reasoning, logical assumptions,
compliance with applicable technical methodologies, and
adherence to scope.
The mini plan will be updated during the various stages
of submittal to meet the changing conditions encountered
throughout the project life cycle. This is a continuous process
focusing of communication and reporting to tie the process
together. Upon project completion, our staff will capture
project successes and areas of improvement to incorporate
lessons learned into the QA/QC guidelines for future City
work.
Project Schedule/Communications
As with every project, a schedule and list of values is
very important to maintain. The schedule will specifically
include QC deliverable milestones that list the significant QC
activities including: task level reviews, project manager and
constructability reviews, schedule reviews, budget reviews
and, most importantly, construction document reviews. We
will develop, resource load, baseline, and consistently monitor
the progress of the project. Our schedule update is essential
to give the City an overview of the project status, issues,
budgets and most importantly, delivery date. We will include
the critical path in the project schedule.
Design Risk Management
While risk management has been a part of our services for
many years, it has historically been focused on construction
issues. HR Green incorporates risk management in the
design process. At the project identification and initiation
stage, we will hold a meeting with stakeholders to discuss
potential project issues and risks that may have an impact on
the proposed schedule, budget, and success of the project.
Project issues may involve buyoff from uninvolved 3rd parties
or agencies, geotechnical issues, rising construction costs,
permitting, and/or other work going on in the project area.
Once issues/risks are identified, a plan will be put in place
and incorporated into the project management plans and
schedule to manage, monitor, and when needed, elevate
these issues in order to reduce or eliminate possible risks.
Value Engineering
Traditionally, value engineering has been conducted at the
95% or even final level of construction document preparation.
We passionately seek out options for cost savings at every
point in a project from project concept through construction.
Our ability to value engineer projects to save agencies money
comes from our ability to think ahead, coupled with our
technical understanding of the projects in front of us. We
start at the concept level by gaining a full understanding
of the design problem and possible solutions which is
usually accomplished at the project definition stage. This
definition yields a preliminary construction cost estimate
and the springboard for value engineering sessions. As the
project progresses through the construction phase, it is
not uncommon to find unanticipated field conditions which
frequently can present a cost liability. At this point, our staff
will vigorously search out options to eliminate, transfer, share,
or reduce these unforeseen costs. In some instances these
unanticipated conditions can actually be an opportunity
for additional cost savings. We will diligently work through
construction contract close-out to save you money.
Tracking of Review Comments
Another key to quality control is tracking review comments
to verify that each comment has been addressed by the
design team. This is of particular concern on larger, multi-
disciplined projects where there may be overlap between
design disciplines. Comments from each review cycle are
summarized electronically by our staff. Design responses are
added and included with the following submittal to verify that
all comments have been addressed. This approach has been
extremely effective in resolving comments at early stages,
avoiding repeat comments by reviewers, and coordinating
responses among disciplines.
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f) Acceptance of Conditions
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Acceptance of Conditions
The sample contract requirements provided contains language that should be modified or clarified to be more specific
to the services being delivered. Based on our review, we believe revisions will provide greater clarity as to contractual
obligations as well as compliance with state law requirements, which will benefit both parties. If selected, HR Green
would like the opportunity to work with the City to develop the proposed agreement and address very specific issues.
We would be prepared to discuss these matters immediately upon selection to assure that no time is lost and that the
proposed work can be carried out in a timely manner. HR Green is unable to assign a dollar amount to each requested
item, instead we will negotiate in good faith, with the City recognizing that some of the provisions may not be applicable
or insurable preventing a contract from being entered.
REQUESTED EXCEPTIONS AND CHANGES
Throughout the contract and RFP, we request that the word “warrant/warrants” be consistently changed to “represent/
represents.”
Article 1. Services of Consultant
Section 1.1 Scope of Services
We request “and warrants” be struck.
We request the rest of the paragraph beginning with the sentence “Consultant shall at all times...” be struck and replaced
with: “In providing services under this Agreement, the Consultant shall perform in a manner consistent with that degree of
care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at
the same time and in the same or similar locality.”
This section contains elevated standard of care language that incorporates fiduciary terms and other superlatives that
might not be covered under our professional liability insurance.
Article 5 Insurance and Indemnification
Section 5.2 General Insurance Requirements
Paragraph (d) City’s rights of enforcement
We request the phrase beginning “...has the right but not the duty...” and ending with “...In the alternative, City...” be
struck, so the Paragraph will read: “In the event any policy of insurance required under this Agreement does not comply
with these specifications or is canceled and not replaced, City may cancel this Agreement.”
Paragraph (p) Timely notice of claims
We request the portion of the paragraph beginning with “...and that involve or may involve...” be struck.
Section 5.3 Indemnification
We request the opening paragraph to read: To the extent required by Civil Code section 2782.8, which is fully
incorporated herein, Consultant agrees to indemnify, and hold harmless the City, its officers, employees (“Indemnified
Parties”) against, and will hold and save them and each of them harmless from, any and all damages to persons or
property, costs, errors, omissions or liabilities (herein “claims or liabilities”) that may be asserted or claimed by any
person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities
provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for
which Consultant is legally liable (‘indemnitors”), or Consultant’s or indemnitors’ reckless or willfull misconduct, or arising
from Consultant’s or indemnitors’ negligent performance of this Agreement, and in connection therewith:”
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We request sub-paragraph (a) be struck in its entirety.
We request the following changes in the second paragraph under sub-paragraph (c):
▪In the second sentence, we request the phrase “arising from” be changed to “caused by”
▪Same sentence, we request the phrase ““or wrongful” to be struck
▪We request the third sentence be changed to read: “The provisions of this Section do not apply to claims or liabilities
occurring as a result of City’s negligence or willful acts or omissions. If Consultant’s obligations to indemnify and hold
harmless arise out of Consultant’s performance of “design professional services” (as that term is defined under Civil
Code section 2782.8), then upon Consultant obtaining a final adjudication that liability under a claim is caused by the
comparative active negligence or willful misconduct of the City, Consultant’s obligations shall be reduced in proportion
to the established comparative liability of the City and shall not exceed the Consultant’s proportionate percentage of
fault. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.”
Article 7 Enforcement of Agreement and Termination
Section 7.2 Disputes; Default
In the first sentence, we request the phrase beginning with “...not have any obligation or duty to continue...” and ending
with “Instead the City may” be struck.
We request the fifth sentence be struck in its entirety.
We request the sixth sentence to read: “The City shall continue paying invoices for Services completed in a manner
consistent with professional standard of care during the period of default.”
Section 7.3 Retention of Funds
We request this Section be struck in its entirety.
Section 7.8 Termination for Default of Party
Sub-section (a)
We request the remaining paragraph be struck after the phrase ending with: “...by contract or otherwise.”
Article 8 City Officers and Employees: Non-Discrimination
Section 8.2 Conflict of Interest
We request the following:
▪ Strike “...be employed by it as an officer, employee, agent or subcontractor...” and replace with “perform services
under this Agreement...”
▪Strike “...or the appearance of any conflicts of interest...”
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HRGREEN.COM
TRANSPORTATION
+
WATER
+
GOVERNMENTAL SERVICES
+
L AND DEVELOPMENT
+
ENVIRONMENTAL
+
CONSTRUCTION
F-31
Proposal
ON-CALL
PROJECT MANAGEMENT
SERVICES
S u b m i t t e d T o
City of RANCHO PALOS VERDES
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Attn: Sean Lopez, Assistant Engineer
Due Date: 7-29-2021, 4:30 pm
Submittal Requirement: by email to slopez@rpvca.gov
S u b m i t t e d B y
TRANSTECH ENGINEERS, INC.
Contact Person:
Ahmad Ansari, PE, Principal
E: ahmad.ansari@transtech.org
C: 949-702-5612
O: 909-595-8599
Transtech.org G-1
On-Call Project Management Services
Table of Contents
Section Page
a. Cover Letter (Per RFP limited to 2 pages) a.1 – a.2
b. Approach to Scope of Services (Per RFP limited to 2 pages) b.1 – b.2
c. Organization and Staffing (Per RFP limited to 2 pages) c.1 – c.2
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.1 – d.18
d.1. Prior Experience (Per RFP limited to 2 pages) d.1-d.2
d.2. Staff Qualifications (Per RFP limited to 10 pages) d.3-d.11
d.3. Reference Projects (Per RFP limited to 10 pages) d.12-d.18
e. Quality Control Plan (Per RFP limited to 1 page) e.1 – e.1
f. Acceptance of Conditions (Per RFP limited to 1 page) f.1 – f.1
Appendices-Addenda Acknowledgement App.1 – App.1
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On-Call Project Management Services
a. Cover Letter (Per RFP limited to 2 pages) a.1
July 29, 2021
City of RANCHO PALOS VERDES
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Attn: Sean Lopez, Assistant Engineer
Proposal – ON-CALL PROJECT MANAGEMENT SERVICES
Transtech is pleased to submit this Proposal for the subject services. This Cover Letter also serves as an Executive
Summary of our Proposal.
Company Profile: Established in 1989, Transtech (a California Corporation) is a multi -disciplinary engineering
consulting firm. Transtech is currently providing municipal services to approximately 50 agencies, and has extensive
experience providing services to public sector clients and working in a mixed public agency staff/consultant
environment for over 32 years. Our staff and resources include, civil engineers, city engineers, traffic engineers,
building officials, project managers, designers, plan checkers, inspectors, construction managers, traffic and
transportation analysts, technicians, planners, support personnel. Our key staff members serve as Public Works
Directors, City Engineers, Building Officials for Public Agencies. Our resources include approximately 100 staff
members.
Service Capabilities:
• City Engineer, City Traffic Engineer, Development Review,
Public Works Engineering, Plan Check, Inspection
• Civil Engineering,
• Staff Augmentation
• CIP Program Management
• Construction Management and Inspection
• Federally Funded Project Management
• Grant Writing
• CDBG Project Management
• Building & Safety Services, Building Inspection, Plan
Check, Building Evaluations, City Building Official,
Code Enforcement
• Labor Compliance
• Planning Support
• Traffic and Transportation Planning and Engineering
• Water Resources Engineering
• Surveying, Mapping, ALTA, Right-of-way Engineering
• Emergency, Support Services
Unique Qualifications: One of the unique qualifications of Transtech is that we serve a number of public
agencies as municipal contract service providers. We serve as Contract City Engineer, City Traffic Engineer, CIP
Manager, PW Director, Building Official, Building Inspector, Plans Examiner/Plan Checker, Permit Technician, Public
Works Inspector, Construction Manager, Construction Inspector, Designer, Federally Funded Project Manager and
in other capacities for a number of public agencies.
Transtech has extensive experience in providing similar services: Transtech serves as CIP
Program Manager/Coordinator for several Cities. As part of our services, we coordinate professional services for
procurement by preparing RFPs, and oversee various consultants, prepare PS&E packages, coordinate bid
advertisement, bid opening, bid analysis, contract award, pre-construction meetings, construction phase
coordination, post construction project close out, and state/federal projects grant closeout activities. In our capacity
as Contract Municipal Engineers for several agencies, we manage Cities entire Capital Improvements Project Program,
prepare reports and City Council Agenda Reports, make presentations to City Council, Commissions, Community
Groups, and Stake Holders, coordinate and lead meetings. Types of projects that we manage include, but are not
limited to:
www.transtech.org
855.595.2495 (toll-free)
ISO 9001 Certified
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On-Call Project Management Services
a. Cover Letter (Per RFP limited to 2 pages) a.2
Thank you for the opportunity to submit this proposal. If you have any questions, please contact the undersigned.
Sincerely,
Transtech Engineers, Inc.
Ahmad Ansari, PE, Principal
E: ahmad.ansari@transtech.org; C: 949-702-5612; O: 909-595-8599; www.transtech.org
Required CONFLICT OF INTEREST STATEMENT: Transtech is unaware of any conflict of
interest in performing the proposed work.
Required PROOF OF GOOD STANDING DOCUMENT: Please see attached document “as
PROOF OF GOOD STANDING” issued by the State of California, Secretary of State
• Street Rehabilitation and Reconstruction
• Traffic Signal and Street Lighting
• ADA Improvements
• Water, Drainage, Sewer Improvements
• Bridges
• Parks and Playgrounds
• Parking Structures
• Community Centers
• Libraries
• City Halls
• Fire Stations
• Renovation of Historic Buildings
Experience in Federally Funded Projects: We have extensive experience in the management and
administration of federally funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM).
Our staff members have completed Caltrans Resident Engineer Academy for Federally Funded Projects.
Experience in Grants: Our team has proven track record in obtaining outside grants for its client cities. After
funds are awarded to a client, our experienced staff provides assistance to ensure compliance with applicable funding
program requirements.
Quality, Cost Effective, Customer Friendly, Responsive Services: Transtech is well known in
providing cost effective services, on time and within budget project delivery, with customer friendly and responsive
approach.
• Our services are founded on the principals of Total Quality Management for Total Customer Care and
Satisfaction.
• We are committed to providing highest quality Customer Care to the City, City's patrons, responding quickly and
effectively to service requests.
• Responsiveness is an integral part of Transtech’s “customer friendly” service approach. While our service is
always on an “as needed” basis, our responsiveness is on “full-time” basis.
• Transtech understands the importance of being able to expedite certain projects, when requested, by the City.
Transtech has sufficient staff and resources to expedite projects.
We believe our team is well qualified to perform the services requested: We have extensive
experience working with Public Agencies in similar assignments. We are accustomed to working with governmental
agencies, and have a good understanding of public agency issues, procedures, and policies.
✓ Successfully providing similar services to many agencies for over 30 years.
✓ Proven track record in on time and within budget project delivery.
✓ Multi-disciplinary engineering consulting service capabilities to provide an array of municipal services.
✓ Ability to work collaboratively with agencies, project applicants, and other stake holders, and communicate
effectively with diverse audiences and stakeholders at public forums.
✓ Committed to producing a high-quality work product and deliver a high level of customer care.
✓ Commitment of principal level management and involvement throughout the contract duration.
✓ Well experienced in-house staff readily available to commence with the services upon City’s authorization.
G-4
ATTACHMENT: Proof of Good Standing
G-5
b. Approach to Scope of Services (Per RFP limited to 2 pages) b.1
On-Call Project Management Services
Transtech manages Capital Project Program and maintains CIP Matrix and Schedule for various contract Cities. The
CIP Matrix includes a detailed tracking info for each CIP, as well as a high -level project schedule status in bar chart
format for various project phases. The CIP Matrix is updated frequently, and project status is presented to City
Management at management meetings, as well as to City Council when directed by the City Management. Copies of
few sheets of a sample CIP Matrix and Schedule is provided on the following pages.
G-6
b. Approach to Scope of Services (Per RFP limited to 2 pages) b.2
On-Call Project Management Services
Schedule Approach:
Transtech has a proven track record for completing projects on time. As part of our role as Project Managers is to
develop, review, update and manage the project schedules and confirm that tasks are scheduled within reasonable
and appropriate timeframes. We constantly review, monitor and update the schedule to confirm it is in compliance
with the original schedule and that related coordination with external/3rd parties/regulatory agencies/utility
companies, etc. are on track. If the look ahead schedule is not in compliance with the original schedule, we take
appropriate actions to avoid potential delays. Our approach to Scheduling and Timely Completion of Project and
Schedule Recovery includes having the contractor prepare a baseline schedule, which identifies the project scope,
critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant
activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans.
Community Information Approach:
When requested, we can provide an effective public outreach,
including setting up a construction information web site, toll free
project call number, project e-mail, hold community information
meetings, provide public information via e-mails on web sites. A
sample view of one of our construction web-sites is provided
(visit http://www.washingtonblvdcommerce.com/). We provide
our on-site inspector(s) cell numbers to local residents and
business owners impacted within the project area, on notices so
that adjacent residents/businesses can directly contract us, and
we will respond and mitigate concerns as feasible.
Project Management Tools:
One of the project management and delivery tools we use is Smart Sheets (www.smartsheet.com). It provides an
online access to involved parties, where tasks, progress, schedule and other items can be tracked and monitored; task
deadline reminders and task status requests are automatically sent to responsible party to update the project real
time. This helps to identify project potential issues before they become issues and ensure project delivery on time
and within budget.
Contract Administration Approach:
For construction contract administration, we follow guidelines described in Caltrans Local Assistance Procedures
Manual (LAPM). Maintaining complete and accurate files is a very important aspect of managing federally funded
projects. Generally, whenever the local agency is unable to produce requested data or information, it is assumed by
reviewing personnel that the required actions were either never performed or not properly recorded. Organized
project files can minimize these negative assumptions. Organization and content of the project file is one indicator of
effective and efficient management of the project by the resident engineer. LAPM has been prepared to aid California
local agencies scope, organize, design, construct and maintain their public tr ansportation facilities when they seek
Federal Highway Administration (FHWA) funded federal-aid or state funding. This manual describes the processes,
procedures, documents, authorizations, approvals and certifications, which are required in order to recei ve federal-
aid and/or state funds for many types of local transportation projects. Chapter 16 of LAPM covers the topics beginning
with project supervision, contract time, subcontractors, Engineer’s daily reports, projects files, construction records
and procedures, safety provisions, labor compliance, equal opportunity employment, disadvantaged business
enterprise, contract change orders, material sampling and testing, and traffic safety in the highway and street zones.
Maintaining complete and accurate files is a very important aspect of managing federally funded projects.
G-7
c. Organization and Staffing (Per RFP limited to 2 pages) c.1
On-Call Project Management Services
Project Organization Chart
Staff Licenses and Qualifications
Licenses and Certificates in Diversified Fields:
• Professional Licensed Engineer (PE)
• Professional Licensed Traffic Engineer (TE)
• Professional Licensed Land Surveyor (PLS)
• Professional Transportation Planner (PTP)
• Licensed General Contractor A and B
• Qualified Storm Water Pollution Prevention
Plan Developer (QSD)
• Qualified Storm Water Pollution Prevention
Plan Practitioner (QSP)
• General Permit Qualified Industrial
Stormwater Practitioner (QISP)
• ICC Certified Building Official
• ICC Certified Sustainability Professional
• ICC Certified Building, Electrical, Mechanical &
Plumbing Electrical Plans Examiner
• ICC Certified Commercial Building, Electrical,
• ICC Certified Building Code Official
• ICC Certified Residential Building, Electrical,
Mechanical & Plumbing Inspector
• ICC Certified Combination Inspector
• ICC Certified Fire Plans Examiner
• ICC Certified Permit Technician
• ICC Certified CalGreen - California Green Building Plan
Examiner
• ICC Certified CalGreen - California Green Building
Inspector
• ICC Certified CA Residential Mechanical Inspector
• ICC Certified Plumbing Inspector UPC ICC Certified CA
Commercial and Res Plumbing Inspector
• ICC Certified Accessibility Plans Examiner
• ICC Certified Accessibility Inspector
• CASp, California Access Specialist
CITY OF
RANCHO PALOS VERDES
AHMAD ANSARI, PE, Contract Principal
OKAN DEMIRCI, PE, QSD, QSP, Primary Program/Project Manager
MICHAEL ACKERMAN, PE, QSD, QSP, QISP, Project Manager
MIR T FATTAHI, PE, Project Manager
CARLOS PINEDA, QSD, QSP, LEED, Project Manager
AZITA FAKOORBAYAT, PE, Project Manager
MOHAMMAD MOSTAHKAMI, PE, Project Manager
BAHMAN JANKA, TE, Project Manager
MELISSA DEMIRCI, RSP, Public Relations
ALI CAYIR, PE, QC/QA, Management, Support
CRAIG MELICHER, PE, QC/QA, Management, Support
Our resources include approximately 100 staff members.
We serve as Contract City Engineer, City Traffic Engineer, CIP Manager, PW Director, Building Official, Building Inspector, P lans
Examiner/Plan Checker, Permit Technician, Public Works Inspector, Construction Manager, Construction Inspector, Designer,
Federally Funded Project Manager and in other capacities for a number of public agencies.
G-8
c. Organization and Staffing (Per RFP limited to 2 pages) c.2
On-Call Project Management Services
Mechanical & Plumbing Inspector • IAPMO Certified CA Residential Mechanical Inspector
Our staff members are involved in many local and national ICC and CALBO committees, and are involved in the
development of local and national guidelines and codes:
• Chair; ICC Sustainability Membership Council
• Chair; ICC LA Basin Chapter Inspection Committee
• Commissioner; ICC Codes & Standards Council
• Commissioner; CALBO Green Committee
• Commissioner; ICC/CALBO CA Exam Committee
• Commissioner; CALBO Outreach/Communications
Committee
• ICC Los Angeles Basin Chapter Board of Directors
• ICC Building Officials Membership Governing Council
• ICC Code Development Committee Vice Chair
• ICC Technology/Web Advisory Group
• IAS Accreditation Committee
• ICC LA Chapter Accessibility Committee
• Commissioner; CALBO State Licensing Boards
Committee
Unique Qualifications:
One of the unique qualifications of Transtech is that we serve a number of public agencies as municipal contract
service providers. We serve as Contract City Engineer, City Traffic Engineer, CIP Manager, PW Director, Building
Official, Building Inspector, Plans Examiner/Plan Checker, Permit Technician, Public Works Inspector, Construction
Manager, Construction Inspector, Designer, Federally Funded Project Manager and in other capacities for a number
of public agencies. Our resources include approximately 100 staff members.
G-9
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.1
On-Call Project Management Services
d.1. Prior Experience (Per RFP limited to 2 pages) (Pages d.1 thru d.2)
Sample Projects Representative of Transtech’s similar Experience:
Washington Boulevard Widening and Reconstruction Project ($30M): Transtech provided
CM/CI/Resident Engineer, Inspector, Office Engineer Services. The project included widening
and reconstruction of 2.7 miles of Roadway, Traffic Signals, Street Lighting, Landscape,
Improvements at I-5 and at 710 Freeways ramps. The project was federally funded and was
managed in compliance with Caltrans Local Assistance Procedures Manual. The project was
also a Caltrans Oversight Project.
AWARD: This project was recognized as one of the projects of the year as part of the 2017 American
Public Works Association (APWA) BEST Award, in the category of Transportation Projects.
Rosemead Boulevard Improvements Project ($20M): Located in the City of Temple City, this
was a Federally Funded project. Transtech provided construction management, resident
engineer, inspection, labor compliance and office engineer services. The project included
protected bike lanes, widening and reconstruction of 2 miles of roadway (including approx.
6,000 tons rubberized AC overlay).
Rte 71/Mission Bl Grade Separation Project ($40M): This project was a Federally Funded
project located the City of Pomona and included construction of a bridge/grade separation.
Transtech provided construction management, resident engineer, inspection, labor
compliance and office engineer services. Caltrans was the oversight/jurisdictional Agency.
ATP Citywide Crosswalk and Pedestrian Safety Improvement Project ($1.2M): Located in the
City of Cudahy, this project included safe routes to school pedestrian safety improvements
near schools and pedestrian activity centers. Transtech prepared the PS&E, as well as provided
construction management, resident engineer, inspection, labor compliance and office
engineer services.
Eastern Avenue Rehab Project ($1.5M): Located in the City of Commerce, this project was
funded thru City’s Measure AA Funds. The project involved Full Depth Reclaimed Pavement
Rehabilitation. Transtech prepared the PS&E, as well as provided construction management,
resident engineer, inspection, labor compliance and office engineer services.
AWARD: This project was recognized as one of the projects of the year awards as part of the 2017
Outstanding Local Streets and Roads Project Award Program .
El Monte, Temple City Blvd, and Various Citywide Locations HSIP Projects ($1.8M): Located
in the City of Temple City, this project was a Federally Funded through Highway Safety
Improvement Project (HSIP) program. It included asphalt roadway resurfacing, markings &
striping, traffic safety improvements such as updated traffic signal heads and speed radar
feedback signs, and updated street signage. Transtech prepared the PS&E, as well as provided
construction management, resident engineer, inspection, labor compliance and office
engineer services.
Middleton Street Elementary School Safe Routes to School Improvements Project ($500K):
Located in the City of Huntington Park, this project was part of the Safe Route to School
program and included pedestrian safety improvements, bulb outs, ADA compliant PCC curb
ramps, sidewalk improvements, updated signage, striping and markings. Transtech prepared
the PS&E, as well as provided construction management, resident engineer, inspection, labor
compliance and office engineer services.
Cactus Avenue and Nason Street Improvements and 135’ Span Bridge Project ($21M): This
project was part of the State Local Partnership Program SLPP Grant in the City of Moreno
Valley ($21M). Transtech provided construction management, resident engineer, inspection,
and office engineer services.
AWARD: This project was recognized with a project achievement award by the Construction
Management Association of America (CMAA) for Construction Management Services under the
Public Works Category for $11M-$50M ranged projects.
G-10
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.2
On-Call Project Management Services
Bogert Trail Bridge Widening Project ($5M): Located in the City of Palm Springs, this project
was a Federally Funded project. Transtech provided construction management, resident
engineer, inspection, labor compliance and office engineer services. The project involved
bridge widening, retrofit, and beautification elements.
City of Alhambra Civic Center Library Project ($25M): Transtech provided plan check,
inspection, construction management, and owner representative services, the project
included construction of a 45,000 SF Library with an underground parking garage.
Renaissance Plaza ($15M): This project was located in the City of Alhambra and included a
parking structure, 10 plex movie theater, retail, and plaza. Transtech served as the City’s
Building Official, Plan Checker and Inspector for this project including construction manager
of the parking structure, public plaza, and other improvements.
Rosewood Community Center ($25M): Transtech was retained by the City of Commerce to
take over the management of this multimillion-dollar facility which was 2 years behind
schedule. Within 5 months, Transtech brought the construction to substantial completion
level allowing the City to start the move-in process, and 2 months after, the facility was
opened for public use.
Riverside County Transportation Commission, Corona Main Street Metrolink Parking
Structure and Pedestrian Bridge (25M): This project is in Corona and included 6 level,
approximately 1,000 space parking structure, and a pedestrian bridge over railroad tracks.
Transtech provided inspection and construction management services for the construction
of this federally funded project.
City of San Bernardino Santa Fe Depot/Metrolink Parking Structure and Historic Santa Fe
Depot Renovation Project ($25m): This project included The Parking Structure involved the
construction of a 3-level parking structure for 350 cars. Historic Santa Fe Depot Renovation
involved renovation for adoptive reuse of 60,000 sf historical Santa Fe Train Depot.
Citywide Parks Improvement Project ($2.5M): This project included installation of park
equipment (playground, picnic shelters, benches), construction of ADA improvements, and
various PCC improvements at 13 parks in the City of Monterey Park. Transtech provided CIP
project management which included bid package preparation, project management and
coordination.
Salt Lake Park Splash Pad Project ($1M): This project was located at Salt Lake Park in the City
of Huntington Park. Transtech provided construction management, resident engineer,
inspection, and office engineer services.
Lugo Park, Soccer Field and Park Improvements Project ($1.6M): This project was partially
funded through CDBG funds in the City of Cudahy. Transtech prepared the PS&E as well as
provided construction management and inspection services for a regulation soccer field with
artificial turf on existing baseball field, DG walking path, landscaping, parking lot expansion,
concrete plaza, lighting, drainage, bathroom and concession stand ADA improvements.
G-11
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.3
On-Call Project Management Services
d.2. Staff Qualifications (Per RFP limited to 10 pages) (Pages d.3 thru d.11)
Resumes of Key Staff Shown in Organization Chart in Proposal Section C:
OKAN DEMIRCI, PE, QSD, QSP, Primary Program/Project Manager
Education
• MBA, Brandeis Univ, MA
• BS, Engineering
Registration
• Registered Civil Engineer
• QSD, QSP
Highlights
• 10 years of experience.
• Extensive experience in the
management and
administration of federally and
state funded projects in
compliance with LAPM
• Completed Caltrans Resident
Engineer Academy
Mr. Demirci has approximately 10 years of experience. Mr. Demirci serves as CIP Program
Manager in charge of Project Controls at Transtech’s Contract Cities and provides technical
and management support. Mr. Demirci completed Caltrans RE Academy, very familiar with
the management and administration of federally and state funded projects in compliance
with Caltrans Local Assistance Procedures Manual (LAPM). He served as CIP Manager/Project
Controls on Street Projects in several Cities, with an estimated valuation of $100M. Examples
of his project experience includes:
His experience includes:
• City of South El Monte, Assistant City Engineer/CIP Program Manager/Resident Engineer
• City of Chino, CIP Project Manager/Resident Engineer
• City of Monterey Park, CIP Project Manager/Resident Engineer
• City of Temple City, CIP Program Manager/Assistant City Engineer
• City of Cudahy, CIP Manager/Coordinator
• City of Commerce, CIP Manager/Coordinator
Examples of his project experience includes:
• 15/16, 16/17, 17/18, 18/19, 19/20 Street Rehab Projects, City of Temple City; Total
Project Cost: $10M
• 19/20 Street Rehab Project; City of Cudahy; Total Project Cost: $1.5M
• Temple City Blvd Rehabilitation Project; City of Temple City; Federally Funded; Total
Project Cost: $2.8M
• 17/18, 19/20 Street Rehab Project; City of West Covina; Total Project Cost: $3.0M
• 16/17, 17/18, 18/19, 19/20 Street Rehab Project; City of Commerce; Total Project Cost:
$12M
• Washington Blvd, Widening, Reconstruction, Beautification Project; Project Location: City
of Commerce; Total Project Cost: $38M (Federally Funded)
AHMAD ANSARI, PE, Contract Principal
Education
• BS Civil Eng & Architecture,
USC
Registration
• Registered Civil Engineer
Highlights
• 33 years of past experience in
City and County Public Works
Mr. Ansari, a Principal at Transtech, provides any contractual or technical support and QC/QA
if and when needed. Mr. Ansari has over 30 years of past experience in City and County Public
Works and has worked at several municipalities in Southern California.
Public Works and City/County Engineering past positions held
• County of Orange - Administrative Manager II
• City of Moreno Valley - Public Works Director/City Engineer
• City of Rialto - Public Works Director/City Engineer
• City of Perris - Public Works Director
• City of Pomona - Deputy Public Works Director/Assistant City Engineer
• City of Burbank - Senior Civil Engineer
He has a broad knowledge of local government operations, including preparation and
presentation of agenda reports to advisory boards, commissions and city councils. He is well
versed in public outreach and interaction with citizenry groups, committees and stakeholders.
Mr. Ansari has excellent working relationship and rapport with regional and sub-regional
governmental/regulatory agencies. He has represented cities/county at League of California
Cities, CSAC/CEAC organizations, and APWA.
G-12
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.4
On-Call Project Management Services
• Rosemead Blvd, Reconstruction Project; City of Temple City; Total Project Cost: $20M
(Federally Funded)
MICHAEL ACKERMAN, PE, QSD, QSP, QISP, Project Manager
Education
• Bachelor of Science in
Engineering, University of Iowa
Registration
• Registered Civil Engineer
• QSD, QSP, QISP
Certifications
• RE Academy, Caltrans
• Water Pollution Control
Compliance on Construction
Sites for RE, Caltrans
• Construction Program
Management Workshop, FHWA
• Field Office Procedures Course,
Caltrans
• CA Work Zone Insp, High Speed,
Caltrans
• AC Inspection and Rehab
Strategies, Caltrans
Highlights
• Over 20 years of experience in
City Engineering.
• Experience includes working
for Caltrans and City of San
Bernardino.
• Extensive experience in the
management and
administration of federally and
state funded projects in
compliance with LAPM
Mr. Ackerman has over 20 years of experience. At Transtech, he has been working as a Sr.
Engineer at various Transtech City Engineering Contracts. He has served at various Cities
under Transtech’s City Engineering Contracts, including Temple City, Huntington Park, and
Alhambra. He has a broad knowledge of municipal government operations, including
preparation and presentation of staff reports/resolutions to city councils, committees and
interaction with public, various city departments, city council and other governmental
agencies.
Mr. Ackerman’s experience also includes working at Caltrans and other agencies:
Caltrans District 8: Mr. Ackerman was a civil transportation engineer for Caltrans District 8
where he was involved in the design and construction of various projects.
• Construction Division: In the Construction Division, Mr. Ackerman was Resident Engineer
for various projects, including:
o Watson Wash Bridge Replacement Right (Rte 40)
o Replacement of Drains and Earthwork (Rte 40)
o Fenner Overhead Bridge Replacement (Replacement of two bridges over BNSF
Railroad, Rte 40).
• Design Division: Designed plans, specifications, and estimates for the rehabilitation of
Route 10 freeway from the Riverside/San Bernardino County line to Beaumont.
• Traffic Operations Division: Performed studies and analyses to interpret and mitigate
above average accident volume areas on highways and freeways. Also, he performed
traffic studies.
City of San Bernardino: Worked as Project Engineer.
City of Huntington Park: Mr. Ackerman worked as contract City Engineer under Transtech’s
municipal services contract and later as City Engineer and Interim Director of Public Works
under the City.
Public Works Projects Experience:
Mr. Ackerman has also served as Project Design Engineer, Project Manager, and Construction
Manager/Resident Engineer on a number of projects. Partial listing of projects
representative of his project experience on recent projects include:
• Project Engineer for City of Commerce, Garfield Avenue Telegraph Road to Malt Avenue
Street Improvements; Eastern Avenue Pavement Overlay Stevens Thru City Boundary;
Garfield Avenue and Slauson Avenue Intersection Improvements; Washington/Ayers
Intersection:
• Resident Engineer for Rosemead Safety and Enhancement and ADA Improvements
Project. Served as the Resident Engineer for the Rosemead Safety and Enhancement
Project.
• Principal CM/Resident Engineer for Valley Boulevard Rehabilitation and ADA
Improvements Project (Federally Funded), Alhambra:
• Principal CM/Resident Engineer for New Avenue, from North to South City Limit
Rehabilitation and ADA Improvements Project (Federally Funded), Alhambra:
• Principal CM/Resident Engineer for Garfield Rehabilitation and ADA Improvements
Project (Federally Funded), Alhambra: Project involved reconstruction, pavement
overlay, curb and gutter, sidewalk, and other misc. improvements. Project was inspected
and managed in compliance with Caltrans Local Assistance Procedures Manual.
MIR T. FATTAHI, PE, Project Manager
G-13
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.5
On-Call Project Management Services
Education
• MS, Civil Engineering, Cal
State, Long Beach
• BS, Civil Engineering, Cal
State, Los Angeles
Registration and Licenses
• Registered Civil Engineer
• Licensed General Engineering
Contractor A
Certifications
• Traffic Control, Trenching &
Excavation Safety Program
• Water Facility Corrosion
• Principals of Supervision
• Supervisor's Academy
• Cross Connection Control –
Certified by USC Foundation
Mr. Fattahi has over 35 years of experience in public works projects and programs management,
administration. He has diversified management and technical experience in engineering,
planning, design, CIP program management; budgeting, scheduling, contract administration,
change order management, claim analyses and mitigation; biddability/constructability review,
development and implementation of QA/QC procedures. With strong leadership, organization,
and communication skills, he has successfully developed synergistic relationships to bring
projects to completion on time and under budget.
He has led and managed several major CIP infrastructure projects in water, wastewater,
recycled water, and other capital projects encompassing pavement rehabilitation, street
improvements for various agencies in Southern California.
Following is a partial list of projects representative of Mr. Fattahi’s diversified experience:
• Water, Sewer, Recycled Water Transmission Pipeline Project | Project Manager, Laguna Hills,
CA
• Sewer System Project | Project Manager, Irvine, CA
• Water and Sewer Project | Principal-in-Charge, Pomona, CA
• Recycled Water Program | Project Manager/Engineer, Simi Valley, CA
• Recycled Water Program | Project Manager/Engineer, Fontana, CA
• Water and Recycled Water Systems | Project Manager, Aliso Viejo, CA
• Capital Improvement Program | Senior Project Manager, IEUA, Chino, CA
• Recycled Water Program, IEUA | Senior Project Manager, Chino, CA
• Road Rehabilitation Program for Gunnerson St| Principal-in-Charge, City of Lake Elsinore, CA
• Arterial Highway Improvements/Rehabilitations | Principal-in-Charge, City of San Clemente,
CA
• Inglewood Corridor Widening Improvements | Project Manager, City of Lawndale, CA
• CIP Program | Principal-in-Charge, City of San Juan Capistrano, CA
• State and Federal Grant Management | Project Manager, IEUA, Chino, CA
CARLOS PINEDA, QSD, QSP, LEED , Project Manager
Education
• MS, Civil Engineering
(Structures)CalState, Long
Beach, California
• BS, Civil Engineering Virginia
Polytechnic & State
University
• MBA, University of Phoenix,
California
Registration
• Registered Civil Engineer
• QSD, QSP
Mr. Pineda has over 35 years of experience in civil engineering and project management. He
has extensive experience working for both private and public sectors. He supervised project
managers, engineers and designers. He provided Quality Assurance and Quality Control for the
Projects. He has also provided engineering support during the Construction Phase of the
projects, including responding to RFI’s, plan revisions, review of submittals etc.
Staff Augmentation: He provided staff support to various Cities, including Pomona, Irvine,
Laguna Woods, Village Park, La Habra, Commerce, South El Monte, West Covina, which included
project management, engineering support, plan checking for permit applications, construction
support, project closeouts, grant reimbursements, city council staff report preparation and
presentations. and other service as needed.
Examples of projects representative of his diversified project experience includes:
Roadway Infrastructure Projects
• Butterfield Stage Road Phase III Improvements, Temecula.
• Lincoln Park ADA and Landscape Improvement Project, Pomona.
• Cress Street Sidewalk and Retaining Wall Improvements, Laguna Beach.
• Village Pond Park Improvements, Lake Forest
• SR2S Hermosa View Improvements, Hermosa Beach
• Mermaid St. Sidewalk and Retaining Wall Improvements, Laguna Beach
Water/Waste Water Infrastructure Projects
G-14
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.6
On-Call Project Management Services
• LEED Accredited Professional,
U.S. Green Building Council
Highlights
• over 35 years of experience in
civil engineering and project
management
• Work in the design and
construction of several Public
Works transportation
Projects throughout
Southern California.
• Portola Parkway Infrastructure Improvements, Domestic and Reclaimed Water Capital
Facilities, Irvine, The Irvine Company
• Jeffrey Parkway Infrastructure Improvements, Domestic and Reclaimed Water Capital
Facilities, Irvine, The Irvine Company
• Citywide Sanitary Sewer Improvements Project Group 5, Lincoln Ave -between Gilbert St.
and Magnolia Ave, Anaheim
His prior experience with other professional firms includes:
• Stantec (former VA), Senior Project Manager
• CivilSource (Presently NV5), Director of Engineering
• PENCO Engineering Inc., Director of Engineering
• Tetra Tech Engineering, Inc. (former CDC Engineering), Senior Project Manager
• NBS Lowry, Project Engineer / Project Manager
• Adams Streeter, Project Engineer / Project Manager
• City of Irvine – Community Development Department, Associate Engineer
• Los Angeles County Department of Public Works, Senior Civil Engineer
• Fluor Corporation, Structural Engineer
AZITA FAKOORBAYAT, PE, Project Manager
EDUCATION
• Bachelor of Science in Civil
Engineering, Saint Martin's
University, Lacey, WA
REGISTRATION
• Registered Civil Engineer
HIGHLIGHTS
• 25 years of experience in City
Engineering.
• Experience includes working
for public agencies and
private consulting.
• Experience in management
of federally and state funded
projects in compliance with
Caltrans Local Assistance
Procedures Manual (LAPM).
CONTINUING EDUCATION &
TRAINING
Ms. Fakoorbayat has over 25 years of experience. She has a broad knowledge of municipal
government operations, including preparation and presentation of staff reports/resolutions to
city councils, committees and interaction with public, various city departments, city council and
other governmental agencies.
Ms. Fakoorbayat’s experience includes working at public agencies, as well as in private
consulting.
PUBLIC AGENCY EXPERIENCE:
PRINCIPAL ENGINEER, City of Costa Mesa, CA
As Principal Engineer, perform a broad range of highly complex and professional civil
engineering and administrative responsibilities in support of City Engineer. This includes but not
limited to administering project development for City's CIP Program including construction,
coordination and compliance to state and federal requirements, as well as federal grant
requirements as Resident Engineer in charge. Preparing and processing Request for Proposals.
Selecting and supervising consultants. Managing and administering professional Service
contracts. Establishing work plans and Public Services division priorities, goals, and objectives in
conformance with City policies. Supervising staff, reviewing engineering plans, specifications,
and improvement plans for various City improvement projects. Assisting in preparation and
administration of budgetary & capital improvement projects. Representing the City Engineer in
his absence, participating in professional group meetings, representing Engineering Division to
City Departments, elected officials, and outside agencies.
CIVIL ENGINEER I, Pierce County Public Works Utilities and Transportation
Services, Design Section, Tacoma, WA
Designed and prepared Right-Of-Way and construction plans for highways, roads, street
widening, and storm sewer projects, and prepared reports, cost estimates, specifications,
special provisions and other related documents.
ASSISTANT CITY ENGINEER, City of Sumner, Sumner, WA
Planned, managed and executed the goals, programs, operations, policies and priorities of the
Public Works Department. Hired, supervised, trained, and evaluated the performance of
assigned staff, and contracted consultants and oversaw projects. Planned and executed City’s
CIP projects. Provided reports, and updates to the City Engineer, Public Works Director, and City
G-15
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.7
On-Call Project Management Services
• Highway drainage design
• Geometric design of
roadways
• Hydraulic design of storm
sewer systems
• Leadership Challenge Series,
Communication Skills for
Women
• Assertiveness the Right
Choice, How to deal with
difficult people, Customer
service
Council Members in regards to projects status. Represented the city and served as liaison to
committees, and other governmental agencies. Interacted with appointed officials, public and
other City departments and stakeholders to provide information, respond to inquiries,
recommend approaches, and resolve issues.
PRIVATE CONSULTING EXPERIENCE:
AFB GROUP, Laguna Niguel, CA
As the Principal in Charge of AFB group, provided project management, project administration,
and transportation engineering and plan review services for clients, to deliver Capital
Improvement Projects, as well as teaming up with other consultants for project management
services.
SENIOR PROJECT MANAGER, Berryman & Henigar, Santa Ana, CA
Project Manager/Engineer for complete PS&E and contract documents for public works CIP
projects. Coordinated project tasks with municipalities, sub-consultants, project engineers, and
other parties involved such as utility companies and review agencies to insure timely execution
of the contract.
PROJECT MANAGER, CNC Engineering, Newport Beach, CA
Project Manager for PS&E and contract documents for Public Works CIP projects. Assigned,
supervised, and reviewed the performance of support staff for timely execution of the project
contract within the budget. Coordinated project tasks with the municipalities, sub-consultants,
project engineers, and other parties involved, such as utility companies and review agencies to
insure timely execution of the contract. Participated in marketing potential clients and
interview process.
SENIOR DESIGN ENGINEER/ PROJECT MANAGER, Harding Lawson Associates Group Inc.,
Bellevue, WA
Project Manager for complete PS&E and contract documents for Municipal projects. Assigned,
supervised, and reviewed the performance of support staff for timely execution of the project
contract within the budget. Prepared progress reports, supplements, project schedules and
invoices. Coordinated project tasks with municipalities, sub-consultants, project engineers, and
other parties involved, such as utility companies and review agencies. Participated in
marketing potential clients, writing proposals, Q&A, and inter view process.
MOHAMMAD MOSTAHKAMI, PE, Project Manager
EDUCATION
• MS and BS Civil Engineering
REGISTRATION
• Registered Civil Engineer
HIGHLIGHTS
• 35 years of past experience
in City Engineering
Mr. Mostahkami has over 35 years of experience and has worked for various Public Agencies as
Public Works Director, City Engineer, Project Engineer, Plan Checker, Designer, including for the
Cities of
• Downey, Public Works Director
• South Gate, Sr. Engineer, City Engineer, Public Works Director
• Arcadia, Civil Engineer
He has a broad knowledge of municipal government operations, including preparation and
presentation of staff reports/resolutions to city councils, committees and interaction with
public, various city departments, city council and other governmental agencies.
City of Downey, CA
Director of Public Works 2014 - 2018
City of South Gate, CA
Director of Public Works/ City Engineer 2010 - 2014
City of South Gate, CA
G-16
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.8
On-Call Project Management Services
• Was Active member of
Metro Technical Advisory
Committee, Gateway Cities
Council of Government
Transportation Committee, I-
710 Major Corridor Technical
Advisory Committee and
Gateway Water
Management Authorities
• Extensive experience in
management of Federal,
State, Metro and other grant
funded Public Works and
Parks projects
• Extensive experience in
preparation of 5 year CIP
and annual operating budget
and administration
City Engineer 2002 – August 2010
City of South Gate, CA
Assistant City Engineer 2001 -2002
City of South Gate, CA
Senior Civil Engineer 1997-2001
City of Arcadia, CA
Assistant City Engineer 1994- 1997
City of Arcadia, CA
Senior Civil Engineer 1991 - 1994
City of Arcadia, CA
Associate Civil Engineer 1989 - 1991
City of Arcadia, CA
Assistant Civil Engineer 1985 - 1989
BAHMAN JANKA, PE, Project Manager
Education
• MS, BS Civil Engineering
(Traffic Eng and
Transportation Planning
• MS Urban Planning (City and
Regional Planning)
Registration
• Registered Civil Engineer
Highlights
• 35 years of past experience in
City Traffic Engineering
Mr. Janka has over 35 years of experience in Traffic Engineering and Transportation Planning.
He has served as City Traffic Engineer and Transportation Director for public agencies.
Experience
City of Pasadena, California: Transportation Administrator
City of Santa Clarita, California: City Traffic Engineer
City of Fremont, California: Associate Transportation Engineer
City of Palo Alto, California: Associate Transportation Engineer
Entranco Engineers, Bellevue, Washington: Transportation Engineer
Professional Organizations/Committees
Chaired (10 years) the Streets and Freeways Subcommittee of Metro
Former Chair of San Gabriel Valley Council of Governments’ (SGVCOG) Public Works Technical
Advisory Committee (TAC)
Former President for Southern California Section of Institute of Transportation Engineers (ITE)
Member of National Association of City Transportation Officials (NACTO)
Member of American Public Works Association (APWA)
Member of City and County Engineers Association (CCEA)
Member of ITE’s Urban Traffic Engineering Council and Expert Witness Council
Member of Association of Pedestrian and Bicycle Professionals (APBP)
Member of City Traffic Engineers Association (CTE)
G-17
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.9
On-Call Project Management Services
MELISSA DEMIRCI, RSP, Public Relations
Education
• BS, Civil Engineering, Cal Poly
Pomona 2010
• RSP License ( Road Safety
Professional)
Highlights
• Completed Caltrans RE
Academy.
• Served as Office Engineer for
Rte 71/Mission Grade
Separation Project (Fed
Funded, $40M); and for
Rosemead Bl Complete Streets
Project (Fed Funded, $20M).
Ms. Demirci has approximately 8 years of experience in Project Management, Transportation
and Traffic Engineering, and Grant Writing. She has her BS Degree in Civil Engineering from Cal
Poly Pomona.
She is well versed in Caltrans and Local Assistance construction filing and document system.
She served as Office Engineer responsible for all Caltrans documentation as well as Community
Outreach for the Rte 71/Mission Grade Separation Project (Federally Funded, $40m),
Washington Bl Widening and Reconstruction Project (Federally Funded, $38m), and the Bogert
Trail Bridge Widening Project ($5M). Her rolls included all community correspondence,
community meeting presentations and organization, public notices, etc.
She has worked in the Public Works Department and assists in the preparation of staff reports,
contract administration, RFP preparation, CIP Budget preparation, bid analysis, budgeting,
traffic safety and calming studies, stop and signal warrants/studies, traffic impact studies,
traffic calming reports.
Her prior experience includes working at the City of Los Angeles, Mayor’s Office Energy and
Environment Team while completing her civil engineering degree at Cal Poly Pomona.
ALI CAYIR, PE, QC/QA, Management, Support
EDUCATION
• BS Engineering
• MBA
• Project/Construction
Management, UC Irvine
REGISTRATION
• Registered Civil Engineer
• Licensed Gen Contractor A, B
HIGHLIGHTS
• 30 years of experience in City
Mr. Cayir has over 35 years of experience in engineering. He has participated on numerous
multi-disciplinary teams dealing with the planning and development of civil and traffic
engineering, urban and rural development, and public works projects. He served as Principal
Project Manager for the design, construction and management of a variety of projects,
including:
• Public Works and Infrastructure Improvements
• Educational and University Campuses
• Institutional
• Commercial and Retail
• Transportation and Parking Facilities
• Residential and Master Community Development
Mr. Cayir served as contract City Engineer, Traffic Engineer and Interim Public Works Director
for many municipalities in Southern California. He has a broad knowledge of municipal
government operations, including preparation and presentation of staff reports/resolutions
to city councils, committees and interaction with public, various city departments, city council
and other governmental agencies.
Municipal Engineering Assignments (past and present)
• City of Alhambra-Contract City Engineer/City Traffic Engineer
• City of Temple City-Contract City Engineer/City Traffic Engineer
• City of Commerce-Interim City Engineer/City Traffic Engineer/PW Director
• City of Hanford-City Traffic Engineer
• City of La Habra Heights-City Engineer/City Traffic Engineer
G-18
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.10
On-Call Project Management Services
Engineering.
• Served as contract City
Engineer and City Traffic
Engineer for many Cities.
• Extensive experience in
working with Caltrans, County
of Los Angeles and other
regional agencies and Utility
Companies.
• Extensive experience in NPDES
requirements.
• Extensive experience in the
management and
administration of federally and
state funded projects in
compliance with Caltrans Local
Assistance Procedures Manual
(LAPM).
• Served as Resident Engineer
on several Federally Funded
Projects.
• City of Pomona-Interim City Engineer
• City of Commerce, Interim W Director/City Engineer/Traffic Engineer
• City of Bellflower, Deputy City Engineer
• City of Cudahy, CIP Manager
• City of San Bernardino, CIP Manager
• City of Huntington Park, City Engineer
Some of the significant similar projects where Mr. Cayir served as Contract Principal include:
• City of Alhambra Civic Center Library Project ($35M)
• Alhambra Fremont Plaza (City owned) and Downtown Development Projects ($30m)
• City of Commerce City Hall Addition ($8M)
• Rosemead Boulevard Improvements Project ($20M)
• Cactus Avenue and Nason Street Improvements and 135’ Span Bridge Project ($21M)
• Rte 71/Mission Bl Grade Separation Project ($40M)
CRAIG MELICHER, PE, QC/QA, Management, Support
EDUCATION
• Bachelor of Science in Civil
Engineering, CalPoly, Pomona
• Various Construction
Management Classes at UCLA,
including:
• Legal Aspects of Construction
Management
• Primavera based Construction
Scheduling Software
REGISTRATION
• State of California Registered
Civil Engineer
Mr. Melicher has approximately 35 years of experience.
Mr. Melicher has served in various capacities, such as Building Official, City Engineer, and CIP
Manager for various Cities. He has extensive experience in construction, California Building
Codes, building and safety plan check and inspection, code interpretations, and resolving code
related construction and plan check problems on a broad range of residential, commercial
and public works capital improvement projects. He has a broad knowledge of municipal
government operations, including preparation and presentation of staff reports/resolutions
to city councils, committees and interaction with public, various city departments, city council
and other governmental agencies.
Mr. Melicher also served as Principal Program Manager for a wide variety of projects.
Depending on the specific project, Mr. Melicher’s services included everything from initial
concept to project close-out. As each project faced its own unique challenges, Mr. Melicher
was able to employ his extensive public agency background to insure the most expedition and
cost effective solution to each respective challenge, especially where, as Program Manager,
Mr. Melicher was specifically responsible for acting on behalf of and insuring the best
interests of the project’s client. His experience includes serving as Owner’s Representative
and Construction Manager for large and complex construction projects, such as public
works/infrastructure, community center, city hall, library, parking structure, movie theaters,
retail centers, etc. He has extensive experience in construction, Green Book, Caltrans
Standards, Building Codes.
Mr. Melicher has participated in a wide variety of multi-disciplinary development teams
responsible for projects that include:
• Public Works and Infrastructure Improvements
• Commercial and Retail Developments
• Transportation and Parking Related Facilities
G-19
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.11
On-Call Project Management Services
HIGHLIGHTS
• Served as City Engineer and
Building Official for 6 Cities.
• Experience in working with
State Architect’s Office.
• Diversified experience in both
Type A (General Engineering)
and Type B (Building) projects.
• Experience in federally funded
project management.
• Residential and Mixed Use Development
• Industrial Development
Mr. Melicher’s experience includes serving as project and construction manager for large and
complex construction projects, such as public works/infrastructure, community center, city
hall, library, parking structure, movie theaters, retail centers, etc. Some of the significant
projects are listed below:
• City of Ontario, Ontario Museum of History & Art, Built on Water Project/Exhibit ($1.5m)
• City of Ontario, Design-Build C Block Parking Structure ($15m)
• City of San Bernardino Santa Fe Depot/Metrolink Parking Structure and Historic Santa
Fe Depot Renovation Project ($25m)
• TACC Cultural Center Development ($100M)
• Riverside County Transportation Commission, Corona Main Street Metrolink Parking
Structure and Pedestrian Bridge (25M)
Mr. Melicher also provided his expertise in the construction field serving as an expert witness
for construction claims and defects. He has a strong background on the legal aspects of
project and construction management and is particularly well versed in California statutes
regulating all types of publicly funded construction.
G-20
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.12
On-Call Project Management Services
d.3. Reference Projects (Per RFP limited to 10 pages) (Pages d.12 thru d.18)
Following are reference information for 3 projects requested by the RFP:
1. Washington Blvd, Widening, Reconstruction and Beautification Project
Services Provided by Transtech: CM/CI/Resident Engineer, Inspector, Office Engineer Services. The
project included widening and reconstruction of 2.7 miles of Roadway, Traffic Signals, Street Lighting,
Landscape, Improvements at I-5 and at 710 Freeways ramps. Project also included SCE PP relocation
and undergrounding. The project was federally funded and was managed in compliance with Caltrans
Local Assistance Procedures Manual. The project was also a Caltrans Oversight Project.
AWARD: This project was recognized as one of the projects of the year as part of the 2017 American Public Works Association
(APWA) BEST Award, in the category of Transportation Projects.
Year Completed: 2018
Cost: $30m
Funding: Federal, State (TCIF), METRO Call for Projects, Measure R, Prop C, Local
Agency: City of Commerce
Reference Contact: Josh Brooks, Contract Manager/Acting Director of Finance; 323-722-4805x2364;
joshb@ci.commerce.ca.us
Project Staff:
Contract Principal and RE: Ali Cayir, PE
Deputy RE: Okan Demirci, PE
Inspectors: Jeffrey Hirsh, Mario Magliocchetti
2. Rosemead Blvd, Bikeway, Reconstruction, Beautification Project
Services Provided by Transtech: CM/CI/Resident Engineer, Inspector, Office Engineer Services. The
project included reconstruction of 2 miles of Roadway, Traffic Signals, Street Lighting, Landscape,
Improvements. The project was federally funded and was managed in compliance with Caltrans Local
Assistance Procedures Manual.
Year Completed: 2016
Cost: $20m
Funding: Federal, METRO Call for Projects, Measure R, Prop C, Local
Agency: City of Temple City
Reference Contact: Bryan Cook, City Manager; 626-285-2171; bcook@templecity.us
Project Staff:
G-21
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.13
On-Call Project Management Services
Contract Principal and RE: Ali Cayir, PE
Deputy RE: Okan Demirci, PE
Inspector: Mario Magliocchetti
3. FS # 9 Offsite Utilities and PW Improvements Project
Services Provided by Transtech: Owner Representative, CM, PM. The project included street, signal,
street lighting, landscape, utilities (SCE, Cable, Fiberoptic, GAS).
Year Completed: ongoing (scheduled for completion by June 2022)
Cost: $4m
Funding: Local Development Fees/Funds
Agency: City of Ontario
Reference Contact: Tito Haes, Public Works Director, T: 909-365-2625; E: THaes@ontarioca.gov
Project Staff:
Contract Principal: Ali Cayir, PE
Project Manager: Craig Melicher, PE
Deputy Project Manager: Okan Demirci, PE
Transtech is currently providing municipal services to approximately 50 agencies :
City of Temple City
✓ Building & Safety Services: Building Official, Plan Review,
Inspection, Permit Technician
City of Alhambra
✓ Building & Safety Services: Building Official, Plan
Review, Inspection, Permit Technician
G-22
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.14
On-Call Project Management Services
✓ City Engineering Services: City Eng, Traffic Eng, Design, CIP
and Construction Management, PW Insp, Fed Proj
Management
City of Commerce
✓ Building & Safety Services: Building Official, Plan Review,
Inspection, Permit Tech
✓ City Engineering Services: City Eng, Traffic Eng, Design, CIP
and Construction Management, PW Insp, Fed Proj
Management
City of Cudahy
✓ Building & Safety Services: Plan Review Services
✓ Engineering Services: Traffic Eng, Design, CIP and
Construction Management, PW Insp, Fed Funded Proj
Management
City of South Pasadena
✓ Building & Safety Services: Building Official, Plan Review,
Inspection, Permit Tech
City of Seal Beach
✓ Building & Safety Services: Building Official, Plan Review, As-
needed Inspection
City of Azusa
✓ Building & Safety Services: Building Plan Review, As-needed
Insp
City of Monterey Park
✓ Building & Safety Services: Building Official, Plan Review, As-
needed Inspection
✓ Engineering Services: Engineering Support, Traffic
Engineering, CIP Management, PW Plan Check
City of San Fernando
✓ Building Inspection Services.
✓ On-call Services: Engineering Services
San Manuel Indian Reservation
✓ Building & Safety Services: Building Official, Plan Review,
Inspection
San Manuel Casino
✓ Building & Safety Services: Building Official, Plan Review,
Inspection
County of Riverside
✓ Building & Safety Services: Plan Review, Inspection
City of Maywood
✓ City Engineering Services: City Eng, Traffic Eng, Design, CIP
and Construction Management, PW Insp, Fed Proj
Management
City of Placentia
✓ Development/Public Works Plan Check:
Development/Public Works Plan Check
City of Ontario
✓ CIP Management Services: Transtech is City’s Contract CIP
Manager for major Public Works Projects.
City of San Clemente
✓ On-call Services: Development/PW Plan Check
City of Chino
✓ City Engineering Services: City Eng, Traffic Eng,
Design, CIP and Construction Management, PW Insp,
Fed Proj Management
City of South El Monte
✓ Building & Safety Services: Building Official, Plan
Review, As-needed Inspection, As-Needed Permit
Technician
✓ City Engineering Services: City Eng, Traffic Eng,
Design, CIP and Construction Management, PW Insp,
Fed Proj Management
City of West Covina
✓ Building & Safety Services: Building Official, Plan
Review, Inspection, Permit Technician
✓ Engineering Services: City Eng, Traffic Eng, Design,
CIP and Construction Management, PW PC, Fed Proj
Management
City of Rosemead
✓ City Engineering Services: City Engineering, Traffic
Engineering, Design, Construction Management, CIP
Management, PW Inspection, Plan Check, Fed Proj
Management
City of Big Bear Lake
✓ Building & Safety Services: Building Plan Review
✓ City Engineering Services: City Eng, Traffic Eng,
Design, CIP and Construction Management, PW
PC/Insp, Fed Proj Management
City of Bell
✓ Building & Safety Services: Building Official, Plan
Review, Inspection, Permit Technician
City of Hawaiian Gardens
✓ Building and Safety Services: Building Official, Plan
Review, Inspection, Permit Technician
City of Downey
✓ Building & Safety Services: Plan Review, Inspection
UTC Corporation/City of Riverside
✓ Building & Safety Services: Plan Review, Inspection,
and Support
City of El Monte
✓ On-call Services: Engineering Support, Traffic
Engineering, Construction Management, PW Plan
Check
County of Los Angeles
✓ Building & Safety Services: Plan Review, Inspection
City of San Marino
✓ City Traffic Engineering Services: City Traffic
Engineering
City of Rancho Cucamonga
✓ On-call Services: Development/Public Works Plan
Check
City of Hermosa Beach
✓ Plan Check Services: Dev Plan Check
City of Banning
✓ Public Works Plan Check: PW Plan Check
G-23
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.15
On-Call Project Management Services
✓ CIP Management Services: Transtech is City’s Contract CIP
Manager for major Public Works Projects.
City of Lynwood
✓ On-call Services: Engineering, Construction Management
City of Beaumont
✓ Engineering Services: Engineering Support Staff
Augmentation
City of Rialto
✓ On-call Services: Construction Management and Inspection
Services.
City of Menifee
✓ On-call Services: Engineering Services
City of Culver City
✓ On-call Engineering Services: Eng Services
City of Fontana
✓ On-call Services: Eng and Construction Management Services
City of Covina
✓ On-call Services: Eng and Construction Management Services
City of Pasadena
✓ On-call Engineering Services: Engineering Services
City of Lancaster
✓ Traffic Engineering Services: On-call City Traffic Engineering
City of Santa Ana
✓ On-call Services: Eng and Tech Support Services
City of Hemet
✓ On-call Building & Safety Services: Plan Review,
Inspection
Riverside County Economic Development Agency
✓ On-call Services: Eng, Building Evaluations, &
Surveying
City of Moreno Valley
✓ On-call Engineering Services: Engineering Services
City of Santa Clarita
✓ Staff Augmentation Services: Staff Augmentation
Services
San Bernardino County Housing Authority
✓ On-call Services: As-Needed Eng, Building & Safety
Support
City of Norwalk
✓ Building & Safety Services: Plan Review
City of Anaheim
✓ Engineering Services: Engineering Services
City of Palm Desert
✓ City Traffic Engineering Services: City Traffic
Engineering
Bear Valley Community Services District
✓ District Engineering Services: Engineering Services
Following are client references for similar services:
Client Name: City of South El Monte (Year started and completed: 2018 – Ongoing Service)
• Services Provided: City Engineer, Traffic Engineer, CIP Design, Construction Management, Inspection, Public Works
Plan Checks, Federally Funded Project Management, Building and Safety Plan Check, Inspection, Permit Technician
• Contact: Rene Salas, Assistant City Manager; T: 626-579-6540, Ext. 3040; E: rsalas@soelmonte.org
Client Name: City of Commerce (Year started and completed: 2003 – Ongoing Service)
• Services Provided: City Engineer, Traffic Engineer, CIP Design, Construction Management, Inspection, Public Works
Plan Checks, Federally Funded Project Management, Building and Safety Plan Check, Inspection, Permit Technician
• Contacts: Jose Jimenez, Development Services Director; T: 323-722-4805; E: jjimenez@ci.commerce.ca.us
Client Name: City of Temple City (Year started and completed: 2012 – Ongoing Service)
• Services Provided: City Engineer, Traffic Engineer, CIP Design, Construction Management, Inspection, Public Works
Plan Checks, Federally Funded Project Management, Building and Safety Plan Check, Inspection, Permit Technician
• Contact: Bryan Cook, City Manager; T: 626-285-2171; E: bcook@templecity.us
Client Name: City of West Covina (Year started and completed: 2019 – Ongoing Service)
• Services Provided: City Engineer, Traffic Engineer, CIP Design, Construction Management, Inspection, Public Works
Plan Checks, Federally Funded Project Management, Building and Safety Plan Check, Inspection, Permit Technician
• Contact: David Carmany, City Manager; T: 626-939-8401 E: dcarmany@westcovina.org
Client Name: City of Alhambra (Year started and completed: 1993 – Ongoing Service)
• Services Provided: Services Provided: City Engineer, Traffic Engineer, Public Works Plan Checks, Federally Funded
G-24
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.16
On-Call Project Management Services
Project Management, Building and Safety Plan Check, Inspection, Permit Technician
• Contact: Marc Castagnola, Dev Services Director, T: 626-570-5041; E: mcastagnola@cityofalhambra.org
Client Name: City of Monterey Park (Year started and completed: 2013 – Ongoing Service)
• Services Provided: Engineering, Traffic Engineering, CIP Management, Design, Construction Management,
Inspection, Federally Funded Project Management, Building Official, As -needed Plan Review, Inspection, Permit
Technician
• Contact: Ron Bow, City Manager, 626-307-1255; E: rbow@montereypark.ca.gov
Client Name: City of Ontario (Year started and completed: 2019 – Ongoing Service)
• Services Provided: Management of CIP and Staff Augmentation Services
• Contact: Tito Haes, Public Works Director, T: 909-365-2625; E: THaes@ontarioca.gov
Client Name: City of Chino (Year started and completed: 2018 – Ongoing Service)
• Services Provided: Management of CIP and Staff Augmentation Services
• Contact: Amer Jakher, PE, Public Works Director, T: 909-334-3265; E: AJakher@cityofchino.org
Client Name: City of Rosemead (Year started and completed: 2019 – Ongoing Service)
• Services Provided: City Engineer, Traffic Engineer, Map/Plan Check and Inspection, CIP Management, Design,
Construction Management, Inspection, Federally Funded Project Management
• Contact: Christopher Daste, Public Works Director; T: 626-569-2158; E: cdaste@cityofrosemead.org
G-25
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.17
On-Call Project Management Services
G-26
d. Staff Qualifications and Experience (Per RFP limited to 22 pages) d.18
On-Call Project Management Services
G-27
e. Quality Control Plan (Per RFP limited to 1 page) e.1
On-Call Project Management Services
We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing
the City with an efficient and quality product. Transtech has established guidelines and policies, including written
manuals on quality control, project management, and design procedures for its staff and for its contract cities. These
guidelines ensure a consistent approach to the execution of assignments undertaken by our org anization in
compliance with City’s specific procedures, standards and requirements. The following paragraphs describe our
general approach to deliver projects in an efficient and cost-effective manner.
• Project Management: Our approach is to provide proactive management and attempt to identify potential issues and
problems in advance and take corrective actions. This requires extensive hands-on knowledge, experience and management
skills of the people involved in managing the project. Our team members have extensive experience and proven track record
in managing large and complex projects and bringing them to a completion on time and within budget.
• Approach to Cost Control and Change Orders: We evaluate project costs and develop feasible mitigation measures to
minimize additional costs. We work as a team to solve problems or make modifications in the field to address unforeseen
conditions or owner generated changes in a cost-effective manner.
• Approach to Scheduling and Timely Completion of Project and Schedule Recovery: The baseline schedule should properly
identify the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity
durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop
recovery plans.
• Management of Documents: We use an electronic file management system. All construction forms, daily dairies, weekly
statement of working days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We
provide these documents at the end of the project to the client in organized files as well as pdf files.
• Safety and Security: We hold meetings with the contractor to review and discuss safety and security requirements, OSHA
conformance, emergency security and safety procedures, and enforce secur ity and safety responsibilities.
• Funding Closeout: We prepare necessary closeout documentation required by the funding agencies, submit final
reimbursement documentation, follow-up on the reimbursements, and final funds balance report.
• Project Closeout: We recognize that closeout is an important part of the construction process. It signifies that the new facility
structure is ready to use. We methodically handle all closeout tasks to ensure a smooth transition from construction to
occupancy.
• Methodology for Communication to Inform City on Work Progress: Key project team members will attend periodic project
progress meetings with City staff throughout the project duration.
• Electronic common project information and file sharing platform: We create and provide access to project participates a
common project information and file sharing platform .
Our services are founded on the principals of Total Quality Management for Total Customer Care and Transtech’s
“Customer Care” and “Methodology” Approach in delivering the services in an efficient, effective, and timely
manner:
• Our services are founded on the principals of Total Quality Management for Total Customer Care.
• We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the
City with the highest quality product. Transtech has established guidelines and policies, including written manuals on quali ty
control, project management, and design procedures for its staff and for its contract cities. These guidelines ensure a
consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific
procedures, standards and requirements.
• All telephone calls or e-mails received are returned within same working day, or the following day. We take pride in our
“Same Day Response” motto.
• Responsiveness is an integral part of Transtech’s “customer friendly” service approach.
• Our Contract Principal will meet with the Client’s Project Manager regularly to monitor the service quality and address any
areas for improvements.
• We will strive to enhance the City’s image by public trust to be the most a desirable community to live, invest and conduct
business.
• Customer Care means highest quality customer service. Transtech is committed to providing “Customer Care” to the City,
City's patrons, responding quickly and effectively to the walk-in, telephone, and electronic inquiries of the public related to
our services.
G-28
f. Acceptance of Conditions (Per RFP limited to 1 page) f.1
On-Call Project Management Services
Following are comments we received on the contract from our insurance agency for City’s review. If selected by the
City, we will appreciate a discussion with the City’s contract administrator to discuss the final contract language.
Paragraphs “7.2. Disputes, Default” and “7.3. Retention of Funds”: Broad reference to “default” which gives City the unilateral right to withhold payment without valid reason.
G-29
Appendices – Addenda Acknowledgement App.1
On-Call Project Management Services
As of July 29, 2021, no addendum was posted on Planet Bids.
G-30
City of Rancho Palos Verdes
Request for Proposals (RFP)
ON-CALL PROJECT MANAGEMENT SERVICES
submitted on July 29th, 2021
H-1
2JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
A COVER LETTER
July 29th, 2021
City of Rancho Palos Verdes
Public Works Department
Attention: Sean Lopez, Assistant Engineer
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
RE: Request For Proposals
ON-CALL PROJECT MANAGEMENT SERVICES
Dear Mr. Lopez,
Executing this ambitious, innovative progressive and essential program will involve great expertise and commitment from
all involved. Chief of these commitments Includes exceeding the City of Rancho Palos Verdes’ Programmatic goals through
a collaborative, integrated framework of stakeholders. Jenkins/ Gales & Martinez, Inc. (JGM) has helped build projects in
Southern California for more than 20 years and is making this program a top priority. With 40 years of project experience in
California, we have a strong history of providing quality services to our clients and we are excited about the opportunity to
bring our expertise to the City of Rancho Palos Verdes.
JGM offers the City a full range of services and a bench of qualified staff to meet your project goals. Our team specializes in
providing quality project management services for public works projects. Utilizing tested and proven management techniques,
JGM is well suited to meet the needs of the City of Rancho Palos Verdes and we are confident that the agency will further
benefit from the following JGM key strengths:
• Budget and Schedule Experts: As you will see in the following qualifications package, JGM has a strong record of
projects completed on schedule and within budget. Our project managers and engineers work seamlessly with
cost and schedule managers who can provide up-to-the-minute project data, ensuring project success.
• Team of Qualified Professionals: JGM specializes in public works projects, and brings the City a unique
understanding of the challenges of these projects, including construction on an active site, ensuring safety for
residents and City staff, and communicating with project stakeholders. Our key staff come from well-rounded
backgrounds in the construction industry, including general contracting, architecture, engineering, and
construction management. This experience allows our team to see a project from all sides, and to ensure quality
and ultimately project success. In addition to our team of Program, Project and Construction Managers, JGM
employs a full in-house team of cost estimators, schedulers, SWPPP certified staff, and inspectors who will be
available as needed to supply project support.
• Trusted Advisors: Understanding your needs, constraints, and goals is critical. When we work with your team,
your goals become our goals. We support our clients’ interests on a project as their representative and as a
supplement to the City’s staff. Clear communication, honest dialogue, and prompt responsiveness are the key to
ensuring project success.
• Progressive Project Delivery Methods through Insightful Program Management. Key strategies and ideas
include collaborative “Big Room” meetings with stakeholders to pull-plan the Program’s key planning units,
budgets, and schedules. JGM has proven experience providing project and construction management services for
every currently used project delivery method, including multi-prime, lease-leaseback, design-build, Progressive
Design- Build, and traditional design bid build. We understand the challenges and benefits of each system and will
guide your projects through each phase smoothly and efficiently.
Although we recognize that the scopes of work, projects, and responsibilities for both are varying and to-be determined,
we feel that the projects must be integrated and managed collaboratively in order to maximize cost savings while reducing
impacts to the facilities, staff, public, and the overall duration of the program.
H-2
3JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
A COVER LETTER
Thank you for this opportunity to present our team’s unique qualifications and we look forward to working with the City of
Rancho Palos Verdes.
Sincerely,
Ryan Gales (PRIMARY CONTACT)
CEO
Jenkins/Gales & Martinez (JGM)
6033 West Century Blvd Suite 601
Los Angeles, CA 90045
rgales@jgminc.com
310.283.7661 direct
PRESENT STAFF SIZE
55
CREDENTIALS
Small Business Enterprise (SBE)
Disadvantaged Business Enterprise (DBE)
Minority Business Enterprise (MBE)
TYPE OF ORGANIZATION
S Corporation California
OFFICERS
Ryan Gales, CEO
6033 West Century Blvd Suite 601
Los Angeles, CA 90045
rgales@jgminc.com
310.283.7661 direct
PROOF THAT THE ORGANIZATION IS CURRENTLY IN GOOD
STANDING
* please refer to attached Certificate of Status
STATEMENT: JGM is unaware of any conflict of interest in
performing the proposed work.
H-3
H-4
4JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
B APPROACH TO SCOPE OF SERVICES
General Management
Jenkins/Gales & Martinez (JGM) has been a leader in the field of
Program and Project Management since these services were first
offered to public agencies and private owners in the 1980’s. Major
capital building programs which involve construction of multiple
structures at different locations over an extended period of time
require the services of a professional Program Manager. Program
Management offers the owner a comprehensive package of
professional services which begin with the earliest planning stages
and run through design, procurement, construction and ultimately
delivery of the completed, commissioned end product.
JGM’s professional staff members have served as Program
and Project Managers on many of the country’s largest capital
programs. By using its expertise to plan and manage the overall
schedule, budget, design standards, contractual arrangements and
construction policies and practices, JGM has consistently added
value and effectively represented the owner’s best interests.
Given the scope within the RFP and with our vast experience
working with various cities in Los Angeles County, JGM’s staff will
efficiently and cost-effectively:• Prepare initial Program and Project definition, statement
of scope, funding requirements, method of delivery and
schedule for completion;• Independently prepare or analyze owner’s proposed cost and
funding packages to be submitted to local, state or federal
funding agencies;• Prepare Program Master Schedule using Critical Path Method
(CPM) techniques;• Prepare Program Master Budget consistent with Program
funding and time requirements;• Develop format for Program-wide project control procedures
including schedule and cost tracking against budget;• Develop master template for Program-wide contracts with
professional consultants, designers, construction managers
and general contractors;• Develop a Program-wide Community Outreach Plan;• Develop a Program-wide Risk Management Plan including
Owner Controlled or Contractor Controlled Insurance
Programs;• Develop a Program-wide Information Technology Plan
including hardware and software selection;• Develop Program-wide policies for Sustainable Design and
Construction;• Develop Program-wide procedures for pre-qualification of
contractors;• Develop comprehensive Program-wide policies and
procedures to be uniformly followed by professional
consultants, designers, construction managers and general
contractors including:
• Contracting and procurement procedures;
• Responsibility matrices;
• Lines of reporting and communications;
• Invoicing and payment procedures;
• Progress reporting and event logging;
• Meeting scheduling and minute taking;
• Document control;
• Submission of Plans and Specifications for
approval;
• Management of submittals;
• Management of Requests for Information;
Schedule Management
Schedule Analysis: The underlying foundation of schedule
management rests on the Critical Path Method (CPM)
schedule. Our team has built thousands of CPM schedules
and understands how they can be manipulated by the
underlying adjustments to floats, leads and lags, duration
adjustments, alterations in logic, and constraints. Our
experts are well versed in seeing and exposing delays,
disruptions and hidden acceleration in schedules and we
analyze them for the overall impact and expected cost.
Schedule Reporting: Our team will update the schedule
on a monthly basis, and communicate any delays
promptly. The schedule is the primary tool to keep the
City aware of critical deadlines.
We assist our clients in the development of a workplan,
coordinating with the actual in-place design teams. Our
staff can manage the design development process for
clients, which allows our team to have a true perspective
on the effort required, the relevant and necessary
milestones and a focus on developing a pre-construction/
design schedule that can serve as a management tool and
not just a snapshot of the expected goals.
Schedule Review: During construction, time is inextricably
linked to cost. JGM understands this key relationship and
takes an active role in schedule management on every
project. Our staff works closely with City administrators
and staff including Operations and Maintenance staff to
understand the unique scheduling characteristics of each
project.
Our team will review the contractors’ schedule
submission and make any necessary recommendations
to the City. We integrate the construction schedule with
the City calendar and coordinate work activities around
events. Should progress on the project fall behind –
regardless of who is responsible – we work diligently with
all parties to facilitate schedule recovery.
Budget Management
JGM recognizes the importance of accurate cost
information at each stage of design and construction.
Our team’s estimating and budget development practices
have helped our clients effectively determine estimated
project cost based on the approved scope and time.
Our estimating services include planning, coordinating,
compiling, and pricing of the specified labor, material,
equipment, and subcontract cost.H-5
5JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
B APPROACH TO SCOPE OF SERVICES
A comprehensive and detailed early cost budget forms one of
the foundations of a project’s success. To provide a complete
cost plan to detail the construction budget we first start with
a complete review of all design information, parameters,
constraints, and schedule. We work with the design team to
fully understand all aspects of project scope and identify all cost
drivers and non-standard cost issues up front.
Our experience in the local market allows us to accurately
estimate or verify the construction costs. We use experienced
judgment and skillful analysis in selecting appropriate
estimating techniques to create rough order of magnitude,
budget, definitive and/or detailed estimates per our clients’
requirements.
Estimating project costs with limited information can be tricky;
however, with our crew-based database, comparative cost
analysis and benchmarking, we can incorporate the District’s
needs into a comprehensive project cost model that would give
a detailed cost break down of similar projects. We consider the
project similarities including program, scale, building materials,
local labor and compensation rates, material availability and
pricing, sub-contractor mark-ups, as well as a forward-looking
analysis of the Bay Area marketplace, financial climate and
escalation projections. Our estimating model has helped our
clients develop a strategy to support with the selection of
projects, budget appropriation, basis for negotiation, review of
change orders and defense of claims.
Quality Management
JGM’s qualified professionals function as the owner’s
representative to coordinate and schedule the operations
of a single general contractor, multiple prime contractors,
or subcontractors on a project. Utilizing tested and proven
management techniques, JGM professionals will manage all
the construction-related elements of the project, including
advice and recommendations during planning, design, and
construction, for the purpose of controlling time, cost, and
quality.
We enforce strict performance requirements on all contractors
and our staff proactively work with contractors in the field
to ensure proper documentation and adherence to all client
milestones, scheduling requirements, and safety compliance.
A high level of importance is placed on proper document
control requiring our field staff to maintain accurate up-to-date
information in support of the administration of the contract in
the following key areas:• Bid Management, Evaluation and Review• Detailed Construction CPM Schedule• Change Order Management and Administration• Lines of Communication• Quality• Safety• Commissioning and Post Construction Services• Project Close-out
Coordination
JGM will develop an implementation plan for each individual
project for the City. Our team will coordinate with project
stakeholders, including City staff, design team, contractors, etc.
to develop each plan at each project’s initial kickoff meeting.
We understand the importance of the plan to keep the project
on-time and on budget. We use this tool throughout the
life of the project, identifying deviation from the plan and
implementing appropriate corrective measures to keep the
project on track.
Our integrated approach binds together the program oversight
into one management group, eliminating scope, budget, and
expectation gaps. The result is a seamless and comprehensive
management approach where our team provides continuous
oversight throughout the entire project lifecycle. This
management structure will be consistent throughout all phases
of project development and execution, including budget
and project validation, project planning, design, review and
certification, construction, and project closeout.
To carry out this, our team will focus on these repeatable core
processes:• Team collaboration and unifying the Program
Management Team and City staff to validate needs and
projects• Project prioritization, budget verification, project
lifecycle• Project risk and planned mitigation measures• Project delivery method validation• Integrated procedures to current design management
practices to drive cost efficiencies
Our design management process includes:• Select design professional of record and evaluate and
score contractor entities• Provide leadership during the design process• Board approval after Design Phase and facilitate
schematic design approval• Manage the contracted deliverables in the design
process• Confirm constructability reviews and comments are
answered• Manage the process and protocols regarding intake,
plan reviews and comments, revisions, and construction
change documents (CCDs)• Adhere to design specifications• Facilitate project closeout• Provide document control services
H-6
6JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
C ORGANIZATION AND STAFFING
* denotes staff who live in Rancho Palos Verdes
• The proposed team
will be the team that
services the Citys
projects through their
entirety.
• All proposed staff have
Project Management
experience, along with
excellent track records
on completed projects.
• Flexible Staffing: We
will always offer a
flexible staffing plan
that will be both cost-
effective and efficient
for the projects.
Highlights Of Team
Mark Colopy will be the person
who will be the primary contact
person. Project Manager Michael
Neilson is responsible for the
overall delivery of the project.
PRINCIPAL-IN-CHARGE
Ryan Gales
PROJECT MANAGER
Michael Neilson*
CHIEF PROGRAM
ESTIMATOR
Nilesh Panchal
PROJECT ENGINEER
Amir Mirsiaghi
DOCUMENT CONTROL
SPECIALIST
Iyana McGee, CAPM
PROJECT DIRECTOR
Mark Colopy*
CONSTRUCTION
MANAGER
Amy Headt
DESIGN MANAGER
Daniel Sneed
SR. SCHEDULER /
PROJECT CONTROLS
David Page
H-7
7JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
C ORGANIZATION AND STAFFING
Staff Member Position Expected Contribution of Staff Availability
Ryan Gales Principal-in-Charge 5%15%
Mark Colopy Project Director 15%15%
Michael Neilsen Project Manager 100%100%
Amy Haedt Construction Manager 75%75%
Daniel Sneed Design Manager 10%15%
David Page Sr. Scheduler/Project Controls 10%20%
Nilesh Panchal Chief Program Estimator 15%30%
Iyana McGee Document Control 25%50%
Amir Mirsiaghi Project Engineer 100%100%
• All work will be performed by JGM employees from the JGM corporate office on Century Blvd in Los Angeles. No
subconsultants will be used.
• Project Manager and key staff will remain assigned to this project through completion of the Scope of Services
H-8
8JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE PRIOR EXPERIENCE
There is no “us vs. them” when it comes to delivering a
successful construction project on time and within budget.
JGM focuses our services mainly on civic projects here in
our home of Los Angeles. By maintaining services in this
sector, we are very accustomed to working on projects
that have extremely aggressive schedules and understand
that transit is core to the fabric of the City, and that those
schedules and budgets cannot be compromised.
Over the last two decades, our team has implemented
over $3.2 billion of construction as a program manager,
construction manager, or designer. We have provided our
services to over thirty agencies throughout California,
holding positions of responsibility on many of the highest
profile transportation projects in Southern California.
JGM has performed construction/program management
services on the:• LA Metro Crenshaw Line Southwest Yard
Maintenance Facility• Alameda Corridor Transportation Corridor;• Banc of California Stadium• Los Angeles Unified School District• Los Angeles Department of Transportation• Los Angeles Community College District• Los Angeles City Hall• Los Angeles Convention Center
For almost 40 years, JGM has provided
professional services on civic and projects in the
Los Angeles region. Founded in 1981, JGM is one
of the most experienced comprehensive planning,
design, surveying and program/construction
management firms in the transportation field.
Throughout the decades, we have been fortunate
to have professionals who are, in the tradition of
Earl Gales, Jr., passionate about improvements
through smart construction. It is through their
efforts that JGM has been able to complete civic
projects of every type - large, small, complex,
innovative and unusual - for every operational
use. And while our projects are diverse, our goal
is always the same: to devise solutions that are
practical, affordable, constructible, maintainable,
and responsive to the communities they serve.
philosophy & process
The JGM team builds long-term partnerships
with city departments, working collaboratively to
achieve their facility and project goals. We believe
in going beyond traditional project management
boundaries and maintaining strong relationships
with our Client’s program and the community it
serves. We advise our clients on project delivery,
pre-construction, regulatory compliance and risk
mitigation with expediency and transparency.
Excellent references from past and current clients
confirm JGM’s reputation for providing extensive
project and construction management services.
Our partners and staff come with a unique
perspective as most started as architects,
engineers, and contractors, and understand the
constraints that occur in the field. Our team’s
regional experience has positioned us to articulate
the vision and promise of new community
development, embracing environmental
stewardship and sustainability. As our society
advances within the twenty-first century, JGM
will continue to assess new and innovative
technologies that will affect positive outcomes
on our urban landscape. Working primarily in the
commercial sector for the last four decades also
makes our team one of the pioneers.
We take a unique team approach to all of our
project and construction management projects.
Everyone involved in the project including the
contractor, architect, inspector, and Rancho Palos
Verdes project manager is part of one team. From
project inception, our project managers will instill
in our team that we will be working together.
H-9
9JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE PRIOR EXPERIENCE
With extensive experience in both preconstruction
designs as well as in construction and construction
management, JGM’s professionals have seen firsthand
the tremendous increase in construction costs in recent
years. JGM design teams and construction managers
meet regularly to discuss issues of common interest,
construction cost being the most important. In this way
JGM is able to ensure that client budgets are adequate to
meet today’s construction costs. Cost analysis and control
during the design process must include consideration of
the total life cycle cost including maintenance and repair
costs.
Construction Management
JGM professional personnel have held positions of
responsibility on many of the largest construction
programs in the nation. As detailed below, JGM has
performed construction management services on the Los
Angeles Unified School District’s massive construction
program currently valued in excess of $18 billion, the
Alameda Corridor project, and the rebuilding of both the
California State University Northridge and Los Angeles
City Hall after the 1994 Northridge earthquake.
Companies and agencies retaining JGM to provide
construction management services know they will
receive state-of-the-art services provided by experienced
professionals in the construction field. Many of JGM’s
construction managers have years of experience and strong
backgrounds in the related fields of architecture, engineering
or general contracting. All JGM personnel assigned to manage
construction projects have the resources necessary to complete
the project on time and on budget.
JGM’s construction managers benefit from the fact JGM also
offers architectural and engineering design services. Close
collaboration and constant communication between JGM’s
designers and construction managers allow all JGM professionals
to stay current on industry practices and trends.
Cost analysis and control during the design process must include
consideration of the total life cycle cost including maintenance
and repair costs. Sustainable design and construction practices
may appear to increase building cost, but JGM’s experience with
major green building projects allows its professionals to guide
clients in making well informed decisions on the total costs of
both construction and operation.
For JGM construction management professionals, construction
management often includes reconstruction services such as
selection of construction delivery method. JGM is recognized
as a leader in planning and managing design/build projects
and other projects using alternate delivery systems. With
construction costs rising rapidly, use of creative contracting
strategies may be the only way that facilities can be built for
the available budget. Careful schedule management is of great
importance in completing projects on time and on budget.
JGM’s schedulers are proficient in reviewing, commenting upon
and integrating the scheduling requirements of the owner,
designer and builder. With thorough knowledge of state-of-
the-art scheduling software and years of experience in the
industry, JGM staff is well qualified provide quality services to
its construction management clients. Project cost management
must be given high priority by everyone involved in a
construction project. JGM construction managers focus on clear
and rapid communications, prompt consideration of contractor
pay requests and requested change orders, creative dispute
resolution approaches and expedited close-out procedures all of
which is focused on cost containment.
H-10
10JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE RESUMES
MARK COLOPY, AIA
PROJECT DIRECTOR
Mark Colopy has more than 25 years of experience in the field of
Architecture and Construction/ Project Management on major municipal
and commercial facilities throughout the United States. As a Principal
Architect, Mr. Colopy is responsible for Project Management and
Construction Administration from schematic design through construction
completion. He is adept at managing complex projects requiring the
leadership necessary for achieving a well-orchestrated balance of
monitoring, accountability, and communication.
Mr. Colopy has numerous years of experience in the education and
transportation industry, having coordinated the work of large aviation &
transit facilities.
Qualifications
EXPERIENCE
29 years in field of
expertise
YEARS OF
EMPLOYMENT
WITH COMPANY
18
EDUCATION
Kent State
Bachelor of
Architecture
CREDENTIALS
Registered Architect:
California -
#C-21386, ex. 6/30/21;
General Contractor
State of California
B-License 938910
ex. 10/21/21
American Institute of
Architects
National Council
of Architectural
Registration Board
Certification (NCARB)
CONTACT
INFORMATION
6033 West Century
Blvd, Suite 601,
Los Angeles, CA 90045
(310) 645-0561
mcolopy@jgminc.com
PROJECT EXPERIENCE
LAUSD Bond BB Construction and Repair Program - Los Angeles, CA - Project Director
Project Director for Modernization and Greening of 86 schools. Program includes:
design oversight; ADA; program and budgetary compliance; liaison with school board
and program stakeholders; review of bid packages and job progress; scheduling; cost
estimating and field observation (M&O District No. 1).
Cost: $165 million Area: 2.6 million gsf
Los Angeles Community College District (LACCD) Campus Wide Renovation As
Program Managers for LACCD the joint venture managed both design and construction
across 9 independent campuses and two satellite campuses. The program oversaw the
design and construction of more than 45 new academic buildings provided, and over 5
million square feet of space renovated, with 40 buildings receiving LEED Silver or higher.
Cost: $2.2 billion Area: 6 million gsf
Los Angeles Municipal Courts, Airport Branch - Los Angeles, CA.
Project Architect for a new 10 story, courthouse at the intersection of the 105 and 405
Freeways. This facility houses 4 floors of courts, a detention space below grade, as well
as numerous offices associated with the Superior Court.
Cost: $41.9million Area: 292,156 gsf
Lazenby Hall – The Ohio State University Department of Psychology – Columbus, OH
Project Architect for the renovation of a 4 story, historic register structure on the
campus of the Ohio State University. This facility houses 4 separate groups within the
department as well as additional classroom space.
Cost: $4.2 million Area: 65,000 gsf
H-11
11JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE RESUMES
RYAN GALES
PRINCIPAL-IN-CHARGE
Mr. Gales has over 20 years of managing projects and their staff,
providing outreach, training and development services. For the past
five years he has been responsible for project management and overall
operations of the firm. His responsibilities include new business
development, architectural design, contract negotiations, staffing, client
liaison, subcontract administrations and other administrative duties. His
experience in projects, large and small, have afforded him the ability to
focus on the details and be mindful of project budgets and schedules,
while his extensive work in the field has garnished him the ability to work
closely with various city, county and local organizations.
Qualifications
EXPERIENCE
21
YEARS OF
EMPLOYMENT
WITH COMPANY
18
EDUCATION
Construction
Management
Certification, UCLA
B.S. in Civil
Engineering, UCLA
CREDENTIALS
CMAA Member
UCLA Center for
Excellence in
Engineering and
Diversity (CEED)
National Society of
Black Engineers
Society of Hispanic
Professional
Engineers (SHPE)
KEY QUALIFICATIONS
• Has successfully lead large education and transportation projects as
principal-in-charge and as a project manager.
• His experience as a project manager for former Los Angeles Mayor James
Hahn provided him the experience in hosting outreach and community
meetings in areas of Watts and South Los Angeles in developing plans of
action to address “Quality of Life” issues
• Skills in all phases of construction; including Pre-Construction, contract
negotiations, contract review and subcontractor pre-qualification /
monitoring.
REPRESENTATIVE PROJECTS
• San Jose – Evergreen Community College District Construction
Management, San Jose, CA
• LAUSD Bond Construction Management, Los Angeles, CA
• LACCD Bond Program Management Oversight, Los Angeles, CA
• LAX North In-Line Baggage Handling System
• Indianapolis International Airport Baggage Screening System O/M
• Hollywood Park Stadium Development
H-12
12JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE RESUMES
MICHAEL NEILSON
PROJECT DIRECTOR
Mr. Neilson is a Senior Project Manager, serving as embedded
architectural planning staff in the Terminal and Building Planning
Element of the Los Angeles World Airport (LAWA) Planning and
Development Group (PDG). He is an architect with over forty years of
experience encompassing project/site evaluation, programming, design
and management, budget development, contract administration and
consultant selection/coordination. The vast majority of Mr. Neilson’s
experience has been in on larger-scaled projects in the aviation,
hospitality, entertainment, corporate and education segments. His
current responsibilities include LAWA terminal and building project
planning as well as the Planning Manager for the South Terminals at Los
Angeles International Airport (LAX).
Qualifications
EXPERIENCE
39 years in field of
expertise
YEARS OF
EMPLOYMENT
WITH COMPANY
13
EDUCATION
Bachelor in
Environmental Design
- School Architecture
and Urban Design,
University of Kansas.
PROJECT EXPERIENCE
Project Planner – Los Angeles World Airports (LAWA) Planning & Development
Group
As project planner, Mr. Neilson is responsible for initial planning and budgets for
projects in terminals and other building projects out of the Central Terminal Area (CTA).
Mr. Neilson will work with consulting Architects and Engineers to establish the scope
and costs for projects requested by LAWA management. Other duties include the role
of Planning Manager for Tenant projects in Terminals 4, 5, 6, 7 and 8. In that capacity,
Mr. Neilson coordinates with the Tenant and their Architectural and Engineering
to confirm the proposed project meets LAWA Design and Construction Standards.
Projects to date include the Delta Airlines Terminal 5 Renovation Project and United Air
Lines’ Terminal Redevelopment Program at Terminals 7 and 8.
Costs: In excess of $1B
Delta Airlines Terminal 5 In-Line Baggage Screening Facility
Construction Manager for a new elevated In-Line Baggage Screening Building at Los
Angeles International Airport (LAX), Terminal 5 for Delta Air Lines. This technically
challenging facility was constructed above and totally independent from the existing
active airline terminal below. Mr. Neilson oversaw all construction activities including
infrastructure installation, construction of the new screening facility above the existing
baggage tug route for Delta Air Lines and the LAX Interline bag transfers, installation
of the new baggage handling system and coordination with LAWA, Delta Air Lines
operations and TSA.
Cost: $30million Area: 15,000 gsf
Security Program In-Line Baggage Screening Systems – LAX North Terminals Project
Quality Control Engineer, for a new In-Line Baggage Screening system for Terminal 3 at
Los Angeles International Airport. Mr. Neilson was responsible for oversight of quality
control inspections for steel frame canopies, a new baggage handling system, CTX
machines installation, buss duct and power upgrades, HVAC, ACAMS, utilities as well as
other related activities, such as preparation of Daily reports, Inspection requests and
coordination of Third Party Inspection.
Cost: $193million Area: 43,939 gsf H-13
13JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE
DANIEL SNEED
DESIGN MANAGER
Daniel Sneed has more than 20 years of diverse experience in the
field of architecture ranging from private commercial development to
custom residential design. He is extremely familiar with the building
department approval process and knows how to expedite the drawing
process without the loss of design quality. Mr. Sneed has been trained in
AutoCAD & BIM using REVIT software.
Qualifications
EDUCATION
Bachelor of
Architecture
University of
Southern California
CREDENTIALS
American Institute
of Architects (AIA)
Associate Member
National
Organization of
Minority Architects
(NOMA)
REPRESENTATIVE PROJECTS
LAX Landside Access Modernization Program (LAMP) │ 2018 - 2024
Traffic into and on the roadways in the LAX Central Terminal Area is a significant
concern, with an estimated 50 percent of air travelers driving to and from the
airport by car. The number of vehicles is expected to increase as annual passenger
volume continues to break records. The $5.5-billion Landside Access Modernization
Program (LAMP) will give airport guests choices that provide a first-class, swift,
convenient, and reliable way to access LAX.
Mr. Sneed is reviewing submittals for compliance to standards within the LAX Design
and Construction Handbook, Terminal Core and Façade Guidelines, and LAX Design
Guidelines. He is also the liaison between Los Angeles World Airports and Cultural
Affairs for all LAWA project submissions to the Cultural Affairs Commissioners, as well as
architectural support for the LAWA Art Program.
Automated People Mover ($2,000,000,000)
Consolidated Rental Car Facility ($1,300,000,000)
Intermodal Transportation Facility-West ($2,000,000,000)
LAX Terminal 1.5 │ 2018 - 2022
The project proposes the construction of a new five-level, 417,575 square-foot building
located between Terminals 1 and 2. The new facility will ease congestion and provide
connectivity between the two terminals – both within the ticketing and check-in portion
as well as post-sec20urity screening. LAX Terminal 1.5’s post-security airside pedestrian
connection means passengers connecting between the two terminals will no longer
have to leave the secure area of the concourse, exit the building, and go through
security again to make a connection. LAX Terminal 1.5 plays an integral role in LAWA’s
efforts to modernize the north terminals.
Mr. Sneed is reviewing shop drawings submittals and mock-ups for compliance to the
standards within the LAX Design and Construction Handbook, Terminal Core and Façade
Guidelines, and LAX Design Guidelines. He is also distributed the Antennae System
aesthetic review for conformance with the Terminal Core and Façade Guidelines and
LAX Design Guidelines.
H-14
14JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE RESUMES
AMIR MIRSIAGHI
PROJECT ENGINEER
Highly accomplished construction, contracts and claims specialist with
more than 15 years’ experience in scope, cost and schedule control
management for large infrastructure projects. Uses analytic approach
to resolve complex field challenges with leadership and diplomacy.
Proficient in preparing proposals by determining concept, gathering and
formatting information, and writing responses. Highly skilled at preparing
project estimates by analyzing proposals and requirements. Expert
skills in AutoCAD, Excel and proficient in Project Management Software
(Primavera P6 and Pertmaster).
Qualifications
EXPERIENCE
15 years in field of
expertise
YEARS OF
EMPLOYMENT
WITH COMPANY
1
EDUCATION:
• Management in
Construction,
Master of
Science - Kingston
University (London,
United Kingdom)
- (Completion
November 2009)
• Civil Engineering,
Bachelor of Science
- Azad University-
Tehran Central
(Tehran, Iran) -
Completion June
2003
CERTIFICATIONS:
• Engineer-in-Training
(EIT)
• Process
Management in
accordance with
ISO 9001:2008
Certificate (TÜV
Academy)
• Risk Management
in Construction
Certificate (Sharif
University)
PROJECT EXPERIENCE
Los Angeles Metro - Contracts Engineer (Crenshaw/LAX Transit Project) - Mar 2017 –
Jan 2019 - Los Angeles, CA
• Generated and provided Scope of Work, Technical & Contractual Justification
for Change Orders (COs) by reviewing Contract Documents including General
Conditions, Performance Requirements, Metro Specification and Drawings
• Investigated and evaluated the Design-Builder’s claims for finding of merit /no
merit
• Prepared and produced proposal responses and position papers including
gathering and compiling claims’ data
• Reviewed and analyzed the Design-Builder’s claimed costs
• Produced chronology, power point presentations, reports, exhibits and
correspondence for claims
• Supported the Claims Manager in preparing claims brief and fact findings
• Coordinated and processed Request for Changes (RFCs)
• Produced bi-weekly photographic progress reports for the Project (Segment A &
B1)
Myrtle Tree Contracting - Project Manager (Residential & Office Building
Renovations) - Apr 2016 – Mar 2017 - Fort Collins, US
• Performed physical walk downs and measurements of on-site projects
• Prepared and maintained new and revised drawings
• Developed project estimates and budgets
• Prepared bid-packages and managed the bidding process
• Generated scope of work and work schedules for projects
• Designed and drafted interior layout including sections, details and reflected
ceiling plans for projects
H-15
15JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE RESUMES
DAVID PAGE
SENIOR SCHEDULER/PROJECT CONTROLS
David Page has more than 35 years of experience in the construction
industry and 17 years of experience in programs/projects control systems
implementations, project management, project engineering, estimating, and
scheduling. His knowledge of centralized control systems has resulted in the
successful implementation of such systems for many organizations.
David has a strong background in program controls development and quality
assurance with an outstanding history of managing projects from initial
conception through development, to implementation. He also has a proven
record of bringing mission-critical projects in on schedule and within budget.
David is skilled in strategic planning, budget controls and problem resolution
with outstanding communication talents and a proven ability to build and
lead highly efficient teams, to train non-construction personnel, and to convey
complex concepts in understandable terms.
Qualifications
EXPERIENCE
36 years in field of
expertise
YEARS OF
EMPLOYMENT
WITH COMPANY
3
EDUCATION
Construction
Estimating &
Scheduling, Cal
State, Long Beach
BS, Aeronautical
Engineering,
University of
California
CREDENTIALS
Certified Primavera
Trainer
KEY QUALIFICATIONS
• Certified Primavera Trainer
• Responsible for working with management in creation of the program master
schedule, evaluating program performance, production schedules, enhancing
project performance, developing project controls, and creating and supporting
the P6 master schedule and cost control implementation with Primavera Contract
Management (Expedition) at West Contra Costa Unified School District.
• The primary driving force at LA Unified School District behind the districtwide
consolidation of multiple applications to a centralized enterprise system for both
Expedition and P3. Designed and implemented a work plan for the upgrades of
both Oracle Primavera application P6.1 from P3.1, and Contract Manager 12.1
from Expedition 7.0. Provided authorized certified training for school district staff
within facilities and application and technical support for both P6.1 and Contract
Manager 12.1.
• Launched the design, implementation, and rollout of Expedition 7.0, Contract
Management and P3 3.1 Software and subsequent upgrade to Expedition 8.5.9.
and P3ec 4.0, for the construction phase at LA Unified School District.
• Extensive knowledge of construction delivery methods including multi-prime,
lease leaseback, design build, and traditional design bid build.
REPRESENTATIVE PROJECTS
• Pinole Valley High School Phase 5 New Campus, West Contra Costa USD
• De Anza High School Phase 1 & 2 Replacement Campus, West Contra Costa USD
• Korematsu Middle School New Building, West Contra Costa USD
• Downer Elementary School Phase 1B, West Contra Costa USD
• Richard E. Byrd Middle School New Campus, Los Angeles Unified School District
• East Valley High School New Campus, Los Angeles Unified School District
• Maurice Sendak Elementary School New Campus, Los Angeles Unified School
District
• Rosa Parks Learning Center, Los Angeles Unified School District
H-16
16JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE RESUMES
AMY HEADT
PROJECT MANAGER - SOUTH
Amy Headt is a LEED accredited, project management professional
with more than 26 years of experience in construction management,
scheduling, and cost estimating. Her focus is to assist clients in
meeting their facility requirements by managing the planning, design
and construction of their building programs. Amy provides an array of
project planning and management consulting services ranging from
feasibility studies through construction management. She has managed
districtwide construction projects for clients such as Oakland USD, and
for private schools including Presentation School, Napa Tech High School,
Sonoma Charter School, Credo Public School, and Blue Oak School.
Additionally, she has managed campus-wide projects for healthcare and
infrastructure clients including Kaiser, BART, Oakland City Center, and
Highland Hospital.
Qualifications
EXPERIENCE
29 years in field of
expertise
YEARS OF
EMPLOYMENT
WITH COMPANY
2
EDUCATION
Construction
Management
Certification,
Sonoma State
University
CERTIFICATIONS
General Contractors
License, CA State
License Board
Licensed Real Estate
Agent
Key Qualifications
• Managed cost estimates, pre-construction, and construction
management for $130M schoolwide construction, including 44,000 SF
new classroom building, 30,000 SF gymnasium, and football stadium.
• Provided oversight of all consulting firms including architects,
engineers, inspector of record, material testing, and other similar
professional services.
• Proven success of receiving site and plan approvals from the California
Department of Education and plan approval from the Division of State
Architect.
• Skills in all phases of construction; including Pre-Construction, contract
negotiations, contract review and subcontractor pre-qualification /
monitoring.
Representative Projects
• Fremont High School Modernization & New Construction – Oakland
Unified School District
• Napa Tech High School Modernization – Napa Valley Unified School
District
• Sonoma Charter School Modernization – Charter School
• Credo Public Charter High School Modernization – Charter School
• Blue Oak School Modernization – Private School
H-17
17JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE RESUMES
IYANA MCGEE, CAPM
PROJECT COORDINATOR
Iyana McGee works directly under the program and project manager to
maintain Request for Information’s and Submittals to client, document
controls, manage meetings, manage expense reports, manage
warehouse
facilities and coordinate staff work site access along with other day-to-
day administrative tasks. When she had been with JGM less than one
year, she took on the role of Executive Assistant and Office Manager,
where she has been responsible for project research, project staffing,
managing project offsite employees, writing and handling sensitive
correspondence, writing leases and addendums, and managed multiple
building moves. She is currently providing document control for the
LAX Delta move and renovation from Terminals 5/6 ($23M project) to
Terminals 2/3 ($24M project).
Qualifications
EXPERIENCE
7 years in field of
expertise
YEARS OF
EMPLOYMENT
WITH COMPANY
7
EDUCATION
Project Management
Institute
2018
Certified Associate
Project Manager
OSHA 10 Hour
Training - 2018
Occupational
Safety and Health
Administration
The Art Institute
– Hollywood CA,
N o r t h H o l l y w o o d , C A
9/2009 – 6/2013
Bachelor of Science
in Marketing and
Management
KEY QUALIFICATIONS
BEUMER Glidepath, Arlington, TX
12/2016 – Present
Project Administrator
Jenkins/Gales & Martinez, Inc. has been sub-contracted by BEUMER Glidepath
to work on their LAX Delta move and renovation from Terminals 5/6 (23M
project) to Terminals 2/3 (24M project).
As project administrator, Ms. McGee works directly under the program
and project manager to maintain Request for Information’s and Submittals
to client, document controls, manage meetings, manage expense reports,
manage warehouse facilities and coordinate badged LAX employees
and escorts, porttering for work site access along with other day-to-day
administrative tasks.
Jenkins/Gales & Martinez, Inc., Los Angeles, CA
11/2014 – Present
Executive Assistant/Office Operations
Took over roll as Executive Assistant and Office Manager while being with
the company for less than a year. Continued to execute roll as administrate
assistant after taking on responsibility of Executive Assistant. New
responsibilities included: participate in business and marketing meetings,
preparing proposals, project research, project staffing, managing project
offsite employees, writing and handling sensitive correspondence, writing
leases and addendums, manage multiple building moves, involved in office
renovations and planning staff holiday and lunch events.
H-18
18JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE RESUMES
NILESH PANCHAL, PMP
SENIOR ESTIMATOR
Nilesh Panchal is an experienced Project Controls Professional and
PMI certified Project Management Professional (PMP) with more
than 12 years of Project and Program Controls experience. He has
gained expertise in various domains including estimating, scheduling,
cost control, financial and budget management, risk management,
construction management, business analytics, and process
improvements in various Engineering, Procurement & Construction
programs. He is passionate about working on challenging programs and
lead project controls to successful completion of projects on time and
under budget.
Qualifications
EXPERIENCE
12 years in field of
expertise
YEARS OF
EMPLOYMENT
WITH COMPANY
2
EDUCATION
M.S. Construction
Management,
Texas A&M
University
B.S. Civil
Engineering,
Mumbai University,
India
CERTIFICATIONS
Certified Estimating
Professional
(Candidate) – AACE
International
Project Management
Professional (PMP) –
Project Management
Institute
Graduate Course in
Project Finance –
Harvard University
Extension School
Certificate in
Business, Mays
Business School
– Texas A&M
University
AVAILABILITY
100%
KEY QUALIFICATIONS
• Developed and managed conceptual ROM and detailed construction
estimate in Onscreen Takeoff to support long range financial plans and
initiation phase of new projects ranging from $20M to $135M.
• Participated in value engineering and constructability reviews to save cost
in the range of 5%-8%.
• Analyzed change orders for scope, cost, schedule impacts and successfully
negotiated with general contractors to manage contingency.
• Created and managed estimating knowledge database in RS Means
including but not limited to take off templates, WBS structure, accounting
codes, and compliance with regional prevailing wage.
• Hands on experience with Project Management tools like SAP Project
Financials, SAP Business Warehouse, PG&E Project Controls Database
Management, and Project Portfolio Management.
• Ability to analyze and manage financial accounting and budgeting in SAP
Business Financials.
• Preparing and managing schedule in P6 and MS Project.
• Ability to successfully implement On Screen Take off and Timberline to
manage estimates.
• Working knowledge of project management tools like Unifier, COBRA, and
ARM.
• Strong analytical skills to analyze performance variance and recommend
corrective action and forecast long term trends.
REPRESENTATIVE PROJECTS
• Korematsu Middle School ROM, Budget, and Detailed Estimating and
Change Order Estimate Preparation, Management & Negotiation, West
Contra Costa USD
• Nystrom Elementary School ROM, Budget, and Detailed Estimating and
Change Order Estimate Preparation, Management & Negotiation, West
Contra Costa USD
• Sylvester Greenwood Academy High School ROM, Budget, and Detailed
Estimating and Change Order Estimate Preparation, Management &
Negotiation, West Contra Costa USD
H-19
19JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE REFERENCE PROJECTS
Banc of California Stadium is a soccer-
specific stadium in the Exposition
Park neighborhood of Los Angeles,
California, home of Major League
Soccer’s Los Angeles FC. With a
seating capacity of 22,000, the
stadium’s seating is at 34 degrees,
which makes it among the steepest in
MLS. The stadium includes 125,000
square feet of walkways and plazas
open to the public, a roof structure
with 190,000 square feet of ETFE film,
and the field is 86,000 square feet of
improved Bermuda grass. Five percent
of the stadium’s parking spaces have electric vehicle charging stations and 20% electric vehicle ready
infrastructure, all contributing to the LEED Silver certification.
JGM provided plan check and permit expediting services for Legends on the Los Angeles Football
Club Banc of California Stadium project. Some responsibilities included the submittal and retrieval of
several different types of permits ranging from building, signage, electrical, mechanical and plumbing.
This process also included obtaining approvals from the various different inter-departmental city
plan check agencies such as Department of Transportation, Department of Public works, Bureau of
Engineering Community Redevelopment Agency, and County Health Department. We assisted in
obtaining the B-permit for work performed on city Property. We also assisted the owner’s preferred
manufactures who were located out of state in obtaining approval as a City of Los Angeles Licensed
fabricator. JGM also served as the Owner’s agent for obtaining several Request for Modifications,
recording covenants, and permit issuance.
BANC OF CALIFORNIA STADIUM
Los Angeles, California
Firm Role
Plan Check/Permit
Expediting
Program Value
$250 million
Firm Person in Charge
Mark Colopy
Ryan Gales
Daniel Sneed
Completion
2019
Contact
Dave Hatheway, Sr. Vice
President
Legends Project Development
C: 408.832.5390
dave.hatheway@legends.net
1000 S. Prairie Avenue, Inglewood,
CA 90301
H-20
20JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE REFERENCE PROJECTS
Projects funded by the Bond Program are
currently underway and include a new
maintenance building, campus wide HVAC
and controls upgrade, physical security,
new modular team room building, new
campus wide entry signage, Milpitas
extension bioswale, Prop 39 lighting, and 26
additional projects to be assigned between
two campuses. The team is responsible for
construction management services including
but not limited to overseeing the collaborative
design development process; establishing
project schedules and budgets; planning,
directing, and coordinating with architects,
contractors, vendors, and District staff;
MEASURE G AND MEASURE X BOND PROGRAM
San Jose Evergreen Community College District, 40 S. Market Street, San Jose, CA 95113
overseeing all facets of the construction phase of a project including mobilization, construction
and closeout; performing day-to-day contract administration activities; leading preconstruction
meetings and related award coordinating activities; reviewing contractors’ initial construction
schedule, submittals, and schedules of values; responding to contractor inquiries; developing
scope; creating bid advertisements and bid packages; and managing and coordinating project
teams and contractors in communicating directives and ensuring the project scope is built
according to plans, specifications and cost limits.
Firm Role
Construction
Management Services
Program Value
Measure G: $268 M
Measure X: $748 M
PPM Fee
TBD–Ongoing
Firm Person in Charge
Alaric Robinson, CM
Duration
2018–Ongoing
District Contact
Dr. Byron Clift Breland
Chancellor
ChancellorsOffice@sjeccd.edu
40 S. Market St.
San José, CA 95113
(408) 270-6402
H-21
21JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE
Firm Role
Project Management
Construction Management
Program Value
$307.2 million
Firm Person in Charge
Mark Colopy
Ryan Gales
Completion
2019
Contact
LA County Metro
Robert Rincon
Metro PM
5777 West Century Blvd Suite 310A, Los
Angeles, CA 90045
818-435-7759
DIVISION 16: SOUTHWESTERN YARD
MAINTENANCE FACILITY Los Angeles, CA
JGM is currently supporting the Design-Build Hensel Phelps/Herzog Team for the
$307.2 million (life of project budget) Southwestern Yard Project. JGM is providing
Office and Field Engineering Support.
The Southwestern Yard Project is a new Metro Light Rail Vehicle (LRV) operations and
maintenance facility being constructed within an approximate 18-acre site located in
the City of Los Angeles, CA. The Southwestern Yard will be connected to the mainline
tracks by two at-grade connections; one at the southeastern end of the SW Yard, and
the other crossing Arbor Vitae Street north of the SW Yard site. The Southwestern
Yard is intended to support the Crenshaw/LAX Transit Corridor Project and provide LRV
transportation maintenance and storage functions, current use and future expansion
for the Metro Crenshaw/LAX Project and Metro Green Line LRV fleet. The SW Yard
is a secured facility consisting of tracks, buildings, equipment, supporting systems,
miscellaneous appurtenances, and related site development. The SW Yard facilities
shall also accommodate Metro staff and other employees engaged in general
administration, operations, repair and maintenance, and transit security.
Our Project Engineer, Chris Fernando, is working closely with METRO, Gannet
Fleming, and Hensel Phelps/Herzog management to ensure that project design and
construction is completed in accordance with the METRO specifications, rules, and
regulations. He reviews and processes RFIs and Submittals; works with Contractors
on outstanding RFIs and Submittals, and provides status updates to all stakeholders.
He has also been responsible for coordinating design issues and specifications review,
and LEED review and coordination.
H-22
22JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE
CRENSHAW/LAX TRANSIT CORRIDOR
Los Angeles, California
JGM’s role on the Crenshaw Rail Transit Project is to provide resident engineers and
office field engineers. Our dedicated Resident Engineers are providing direct assistance
to the construction managers and are responsible for the system integration and tunnel
connection, as well as providing management and administrative services on the yards
and shops. The field office engineering staff is responsible for all engineering services
related to the implementation of the yards and shops and other related activities.
The engineers assigned to this effort has been trained on the JGM safety program, as
well as Metro and General contractor safety program.
The Crenshaw/LAX line will serve the Crenshaw Corridor, Inglewood, Westchester and
the LAX area. It will offer an alternative transportation option to congested roadways
and provide significant environmental benefits, economic development and employ-
ment opportunities. The Crenshaw/LAX project is one of 12 transit projects funded by
Measure R, the half-cent sales tax approved by Los Angeles County voters in 2008. The
official names of the eight new stations of the 8.5-mile Crenshaw/LAX Transit Corri-
dor: Expo/Crenshaw, Crenshaw/Martin Luther King, Crenshaw/ Vernon (Leimert Park),
Crenshaw/Slauson, Florence/West, Florence/La Brea, Florence/Hindry and Aviation/
Century.
Firm Role
Project Management
Construction Management
Program Value
$2.2 billion
Firm Person in Charge
Mark Colopy
Ryan Gales
Completion
2021
Contact
LA County Metro
Robert Rincon
Metro PM
5777 West Century Blvd Suite 310A,
Los Angeles, CA 90045
818-435-7759
H-23
23JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
D STAFF QUALIFICATIONS AND EXPERIENCE
In November 2014, the residents of Sonoma County passed Measure H, a $410M general obligation bond sup-
porting the Students, Faculty and Staff of the Sonoma County Junior College District. The District includes the
Santa Rosa Junior College campus and Southwest Center in Santa Rosa, Petaluma campus in Petaluma, Public
Safety Training Center in Windsor and Shone Farm in Healdsburg.
The Sonoma County Junior College District is a vital community resource and must stay current. Half of our lo-
cal high school graduates rely on SRJC for affordable higher education right here in Sonoma County. Measure
H will serve to upgrade facilities, address overcrowding and prepare students to attend four-year universities.
Students will be prepared to succeed in 21st-century careers.
JGM is performing construction management services at each of the campuses, overseeing various projects
to ensure the success of the students, faculty, staff, stakeholders and the community.
PROJECT: Security Enhancement at Santa Rosa, Windsor and Petaluma Campuses
Construction Budget: $3,000,000
Schedule: October 2020–May 2021 for Design & Construction
This project requires design and construction of the security enhancements per the security specifications
by TRC dated November 2, 2018. Enhancements of each campus will include: assessment of inoperable or
deficient video cameras and replacement, installing new cameras at strategic locations including the use of
the Genetec Security Center Video Management system integrated with CCure 9000, installation of electrified
locking hardware with card readers at all exterior doors and select interior doors at high risk areas with CCure
software integration and installation of appropriately placed Emergency Call Systems integrated with video
surveillance and security management software systems. Additionally, all new buildings shall be modeled to
determine what the target Energy Use Intensity (EUI) is to achieve ZNE (Source) performance.
Additional Projects:
- Public Safety Training Center (PSTC) Expansion and modernization project ($7,200,000)
PSTC’s new multipurpose building will be constructed next to the current building and will serve the PSTC as an
assembly area, practice area for tactical arts, and workout facility for firefighting trainees, and police cadets;
- Renovate and Re-purpose Garcia Hall for Art programs ($3,000,000)
SANTA ROSA JUNIOR COLLEGE DISTRICT
MEASURE H BOND IMPROVEMENTS -
Firm Role
Construction
Management Services
Program Value
$410 M
Firm Person in Charge
Ryan Gales
Toby Black
Duration
2020–2021
Contact
Serafin Fernandez
Sr. Director, Capital Projects
Sonoma County Junior
College District
707-524-1705
sfernandez2@santarosa.edu
H-24
24JGM
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
E QUALITY CONTROL PLAN
JGM’s Quality Assurance/Quality Control (QA/QC) Program
focuses on providing you with service that is responsive,
thorough, cost effective, and always in the best interests of
the District. We understand the importance of exceeding
our client’s expectations and the benefits of providing
quality services for each project. Our QA/QC approach to
project management is founded based on three principles:
cost, time, and quality.
Our complete quality management program begins with
comprehensive employee training in the fundamentals of
design and construction technology, methodologies, and
law. Every staff member on our team is then reviewed
on their compliance with our quality assurance program
and procedures. We recognize that QA/QC is not just in
the tools and documents, it is the CM’s persistence and
diligence in enforcing these standards.
During pre-construction, our focus on QA/QC will begin
with value engineering and a constructability review. The
value engineering process is a method to solve problems,
increase quality and maximize functionality of the project
within the budget constraints and eliminating unnecessary
costs. A cost model that defines the costs associated with
the functions of the project is reviewed by the team,
and project elements such as materials, equipment and
systems are studied to ensure that they provide the most
“value” to the project. Value is not only defined in first-time
cost, but also by aesthetics, durability, and operation and
maintenance cost.
In performing a constructability review, JGM’s experience
gives us valuable insight into possible liability exposure
or the potential manipulation of contract documents. A
constructability review can identify potential difficulties or
opportunities for improvement with respect to reducing
risk. Reviewers with the ability to visualize the construction
represented in the drawings can often spot conflicts of
elements or between disciplines that often arise as change
orders during construction.
During construction, our staff have the experience to
monitor quality, working alongside DSA inspectors.
While we never impose on the Contractor’s means and
methods, we do recognize the importance of quality
work, and will ensure that it happens. We encourage
vigorous enforcement of the contract documents with our
staff and expect our project managers to monitor daily
construction activities and work in place to ensure that the
expectations of the contract documents are being fulfilled
by the contractor. Review and clear understanding of the
communication between the contractor and the design
team during the submittal review process is a critical
component to ensuring these expectations are being
followed through during construction.
QA/QC for ensuring a smooth and timely receipt of
final DSA certification is best achieved with a diligently
maintained tracking tool. JGM will develop and maintain
the status log to provide real time information on where
any of the required forms or document approvals are
in the stream at any given moment. This would include
all Form 6 document routing, status of all deviation
corrections, and submissions.
H-25
25
F
JGM
ACCEPTANCE OF CONDITIONS
City of Rancho Palos Verdes
Request for Proposals (RFP) | ON-CALL PROJECT MANAGEMENT SERVICES
JGM accepts of all conditions listed in the Request for Proposal (RFP) document and Sample Professional
Services Agreement (Attachment D).
H-26
On-Call Project Management Services
July 29, 2021
I-1
302 W. 5th St., Suite 207 San Pedro 90731
Tel (310) 221-0749 Fax (310) 221-0859
Construction Management Ι Claim Resolution Ι Project Management Ι Constructability Review Ι Scheduling Ι Cost Estimating
July 29, 2021
Mr. Sean Lopez
City of Rancho Palos Verdes
Public Works Department
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Subject: On-Call Project Management Services
Department of Public Works
Dear Mr. Lopez,
Integrated Engineering Management (dba, IEM) is pleased to submit this proposal in response to your
request for proposal for On-Call Project Management Services for the City of Rancho Palos Verdes
(RPV), Department of Public Works.
IEM was incorporated in the state of California in 2000 and is currently in good standing with the State
of California. Since our inception, IEM has been providing project management, construction
management, design management, assistance during bid and award, inspection, cost estimating,
scheduling, peer/constructability reviews, project engineering, document control, and claims analysis
and mitigation services for many public works clients in Southern California. The following table
provides the requested information for IEM:
We are committing our very best resources to support RPV’s Public Works Department in its needs for
on-call project management services. We have carefully assembled our team to include top talent with
extensive experience in providing the full spectrum of services to support RPV projects including project
management, schedule management, budget management, quality management, constructability and
peer reviews, value engineering, quality assurance, coordination with outside agencies, assistance with
move management, assistance with procurement of owner furnished equipment, assistance with bid
and award, document control, and much more.
Company Name: Integrated Engineering Management (dba IEM)
Address: 302 W. 5th St., Suite 207, San Pedro, CA 90731
Phone Number: (310) 221-0749
Organization Type: S Corporation
Primary Point of Contact: Behjat Zanjani
President
(310) 221-0740
bzanjani@iemcm.com
Good Standing: IEM’s proof of good standing by the State of California is
included in Appendix A.
Present Staff: 22 staff members who are registered engineers, architects,
project managers, construction managers, cost estimators,
schedulers, and document control specialists.
I-2
On-Call Project Management Services
Page 2
Construction Management Ι Claim Resolution Ι Project Management Ι Constructability Review Ι Scheduling Ι Cost Estimating
The IEM provides the following benefits to RPV:
We know and understand RPV’s needs from IEM’s long history of successfully providing as-
needed project management services to numerous public works clients. Our project managers
and support personnel have extensive experience working with multiple public works agencies
including City of Los Angeles, County of Los Angeles, City of Long Beach, Port of Los Angeles,
County of Orange, and many more.
Available staff of qualified resources to provide project management services through all
phases of the projects for public buildings, structures, demolition, roads, parks, and site utilities
and infrastructures. We will rapidly respond to your task order requests and mobilize our team
members to accommodate staffing and project related services upon your request.
Reliability of services through our extensive experience in providing project management
services from pre-construction to construction, and close-out phases for multiple public works
agencies.
Extensive experience in providing project management services for buildings, structures,
general civil, roads, site utilities and infrastructures, and general construction projects for Public
Works clients.
Depth of Resources available through IEM have the experience in providing these services on
multiple public works projects. The IEM has 22 professional staff members to respond to all
services requested by RPV.
The IEM Team experience combined with our understanding and knowledge of public works
projects will result in reliable and trouble-free services for RPV projects.
IEM certifies that we are unaware of any conflict of interest in performing the proposed work under
this contract.
We appreciate the opportunity to submit this proposal for your consideration to provide On-Call Project
Management services to the City of Rancho Palos Verdes Department of Public Works. We are excited
and ready to forge a partnership with RPV in support of your projects.
Sincerely,
Behjat Zanjani, P.E., C.C.M.
President
I-3
SECTION 2 | TABLE OF CONTENTS 1
COVER LETTER
TABLE OF CONTENTS
SECTION 1 APPROACH TO SCOPE OF SERVICES.............................................................................1
SECTION 2 ORGANIZATION AND STAFFING................................................................................ 3
SECTION 3 STAFF QUALIFICATIONS AND EXPERIENCE.............................................................. 5
SECTION 4 QUALITY CONTROL PLAN.......................................................................................... 27
SECTION 5 ACCEPTANCE OF CONDITIONS.................................................................................. 28
AppENdIx A SECRETARY OF STATE - CERTIFICATE OF STATUS
AppENdIx B DETAILED RESUMES
TABLE OF CONTENTS
I-4
Pier S Site Utilities
PROPOSAL
I-5
1
City of Rancho Palos Verdes On-Call Project Management Services
1Section
Approach to Scope of Services
From planning, design, bid and award to construction, and close-out phases, IEM offers clients a wide array
of services. Our goal is to provide the highest quality services at a reasonable rate while meeting your
schedule and budget needs. IEM is experienced to provide the following services:
General Management
The IEM Team members are accustomed to providing full-range project administration support services. Our
project management professionals are trained to determine the scope of work, negotiate, administer, and enforce
all types of contracts for project delivery, as authorized by the California Public Contracting code, and RPV
procurement procedures. Key elements project general management include:
Develop a Project Work Plan to identify tasks, resources, budget, and schedule required to complete
the design, bid and award, construction and closeout phases of the project. This plan will include the
overall project budget and schedule for all phases. It will also identify the project stakeholders and list all
required coordination efforts.
Prepare reports, deliver presentations, and conduct regular coordination meetings with RPV
management, leadership, Council, and stakeholders groups.
Prepare and submit weekly project status reports to show snapshot of project progress, budget, schedule
status, potential issues, and proposed remedies.
Design / Planning Phase Bid / Award Phase Construction / Closeout Phase
• Project Management • Pre-Qualification of
Contractors
• Contract Administration &
support
• Project Scope & Goal Definition
and Management
• Secure Approval of Bid
Documents
• Identify Project Risks and
Potential Impacts
• Project Schedule Preparation
and Time Management • Coordinate Bid Advertisement • Cost Control and Cost
Estimating
• Project Budget Development
and Cost Management
• Schedule and Conduct Pre-
Bid Meeting and Job Walks
• Schedule Preparation, Analysis,
and Control
• Feasibility Studies, Risk
Assessment, Constructability
• Coordinate Responses to
Bidders’ Questions • Manage Asset Allocation
• Preparation/Coordination of
Front-End Documents (GC/GR)
• Prepare and Distribute
Addenda
• Grant Program Administration &
Document Control
• Coordination with Various Port
Departments & Stakeholders
• Review and Verify Accuracy of
Bid Results
• Preparation of Board Memos
and Project Status Reports
• Secure & Coordinate Agency
Permits • Review Bid Responsiveness • Claim Mitigation and Analysis
• Preparation of Board Memos
and Project Status Reports • Prepare Board Reports • Coordinate Lessons Learned
• Quality Management • Organize and Conduct Hand-
Over to CM • Project Close-Out
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City of Rancho Palos Verdes On-Call Project Management Services
Schedule Management
As part of our schedule management, we will perform the following activities:
Prepare a master project schedule for the Project Work Plan, utilizing Primavera P6 Critical Path Method
scheduling software, to show timeliness for project design, bid and award, construction and close-out
phases. Regularly update this schedule to show the latest progress.
Monitor progress of projects versus baseline schedule and request additional budget when necessary,
providing justification.
Develop a project schedule risk register and identify proposed recovery solutions. Regularly monitor and
update the risk register with the latest status.
Conduct regular design progress meetings to monitor the status of design completion.
Budget Management
One of the initial tasks during project planning phase is establishing an approved project baseline budget that
serves as a basis for comparison when reviewing project cost performance. As the project progresses, we will
perform the following activities to manage project budget:
Prepare overall project budget for the Project Work Plan.
Regularly monitor status of Actual Cost of Work Performed, Budgeted Cost of Work Performed, and
Actual Cost of Work Schedule. Then use these figures to determine which projects are falling behind
schedule or experiencing budget overruns.
Identify risks to various projects budget and propose recovery solutions.
Review and analyze requests for pay application and make recommendations to RPV.
Prepare design change order packages for the City’s approval as necessary to projects.
Quality Management
Quality management begins in the planning stage of each project and continues throughout the project
completion. Achieving the project goals in budget, schedule, and quality will require a disciplined program
of continuous review and monitoring to assure that the project has met its established quality standards and
requirements.
Perform quality assurance review of the drawings, specifications, and engineer’s estimates for all design
submittals, check sets, and bid documents.
Perform peer review of plans and specifications to ensure compliance with the latest building codes.
Perform constructability review to eliminate design ambiguities, errors, and omissions and to ensure
interdisciplinary coordination.
Perform value engineering to identify potential opportunities for cost savings while improving the design
quality.
Coordination
Our approach is to meet with the permitting department before or at the early stage of the design phase and
discuss the project parameters with the City Building and Safety plan checker to minimize misunderstandings
at permitting time. Our project manager will carefully coordinate and ensure strict compliance with all the
individual agency requirements and clearances, and resolve all issues in a timely manner. We will also:
Assist with bid and award of the construction contract.
Assist in procurement and delivery of the FF&E.
Assist in coordination of the temporary relocation of staff and operations to accommodate field activities.
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City of Rancho Palos Verdes On-Call Project Management Services
2Section
Organization and Staffing
Integrated Engineering Management, dba IEM was established in 2000 as a California corporation and since
then we have grown to 22 employees. Our corporate office and sole office, where services for this contract
will be executed, is located in San Pedro, California. Our corporate office and sole office, where services for
this contract will be executed, is located in San Pedro, California. This office location is 10 miles away from the
City of Rancho Palos Verdes. This enables us to respond to your project management (PM) requests expeditiously
and without any delay.
We specialize in providing project management, construction
management, and related services for various types of projects,
including public buildings, site facilities and infrastructures, general
civil, parks and recreational facilities, demolition, roadways and
sitework, and landscaping projects. Services and product lines
include project management, design management, construction
management, peer review, constructability review, value engineering,
cost estimating, scheduling, resident engineering, project/office
engineering, preparation of procedural manuals, inspection, training,
and document control. Our goal is to provide the highest quality
services at a reasonable rate while meeting your schedule and budget
needs. Our success has resulted from many factors including the
quality of service we provide, experience and responsiveness of our
staff, and our goal to exceed clients’ expectations by being flexible,
proactive, creative, and efficient with a teamwork attitude.
The IEM is highly experienced, having provided project management
services for other projects of similar size and complexity as those
anticipated for this contract. We bring “real-world” hands-on project
and project management experience, with most of our key staffers
having spent a majority of their professional careers dedicated to
management of public works projects. We are committed to work
seamlessly with RPV staff and management to fulfill RPV’s goals and
objectives.
All proposed IEM staff members listed in this proposal are available
to provide requested project management services to RPV under this
contract, without exception. The anticipated percent availability of each key staff member is noted in their brief
resume.
Single Point of Contact
Behjat Zanjani, PE, CCM, our Contract
Administrator / Project Manager, is
RPV’s single point of contact.
Behjat can be reached at: 302 W. 5th
St., Suite 207, San Pedro, CA 90731 |
Phone: (310) 221-0749 | Mobile: (714) 488-
3056 | E-mail: bzanjani@iemcm.com
“I commit to providing the most qualified
professionals to support RPV in its needs for
On-Call Project Management services that meets
your quality, cost, and schedule goals — just
as I have done for multiple public agencies
in Soutehrn California in the past 21 years.
I will stay intimately involved with this Contract
with RPV and will be responsible for the
successful delivery of the requested services.
I commit to immediately respond to all your
project management services needs and
contractual matters within the same day.”
Behjat Zanjani, PE, CCM
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City of Rancho Palos Verdes On-Call Project Management Services
ORGANIZATIONAL CHART
CONTRACT AdmINIsTRATOR/
PROjeCT mANAGeR
Behjat Zanjani, Pe, CCm, Qsd
Cost estimating
Dan Schottlander, CPE, CCP(Civil, Arch., Struc., Mech)
Jim Burrmann(Electrical)
scheduling
Kim Romero
Fay Shariaty
Value engineering
Pablo Schoeb, RA (Arch.)
Tom Nakaiye, SE, PE (Struc.)
Hector Caballero, PE (Mech.)
Oscar Corcios, PE (Electrical)
Constructability Review
Steve Pettee, PE, CCM (Civil
Arch., Struc.)
David Cramp, PE (Mech.,
Electrical)
AddITIONAL ResOuRCes
Senthil Sinnadurai, CCM
Sam Navid, PE, ENV SP
Matthew St. Germain, CCM
Rich Ferguson, CCM
Subhi Kudaimi
Steve Pettee
Arif Naqvi, CCM
Chinwe Iwuchukwu, PMP
Fay Shariaty
Catalina Rivera
PROjeCT mANAGeRs
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City of Rancho Palos Verdes On-Call Project Management Services
3Section
Staff Qualifications and Experience
3.1. Prior Experience
We bring a long and successful track record in providing on-call project management services for multiple
public works clients throughout Los Angeles. Currently, we are providing such services to County of Los
Angeles Department of Public Works (LADPW), Los Angeles Department of Water and Power (LADWP), Los
Angeles Unified School District (LAUSD), Los Angeles World Airport (LAWA), City of Los Angeles Bureaus of
Engineering and Sanitation (LABOE and LABOS), Los Angeles Community Development Authority (LACDA),
Orange County Sanitation district (OCSD), Port of Los Angeles (POLA), and Port of Long Beach (POLB). We
understand that on-call contracts require a selection of experienced and qualified staff to fulfill the client’s needs.
IEM has the project management professionals in all disciplines to successfully respond to your staffing needs
under this contract. Our goal is to exceed your exceptions in managing any assignment.
Our team is structured to deliver the following benefits to you under this contract:
We will respond quickly and on time. IEM is committed to providing you the level of service you expect from
your consultants. If requested, we can assign individual staff to augment RPV’s team or provide a comprehensive
team of project managers and other support professionals to assist in managing an entire project from inception
to closeout. Whether RPV needs a project manager to manage and oversee projects, identifying possible issues
and possible solutions or if staff that specializes in a particular field, IEM is committed to provide the support you
need, when you need it, no matter how challenging.
We will implement best practices learned over our 21 years of providing PM Services. IEM has been providing
PM services to public clients since its inception 21 years ago. This has resulted in lessons learned on many of our
projects. We continuously challenge ourselves to improve our performance to another level of excellence. Some of
our best practices on new or retrofit construction projects include:
Kick-off the project with an interactive planning session, ensuring that all stakeholders’ requests, roles,
and responsibilities are well-defined and documented.
Promote a partnering attitude among all stakeholders, including RPV, A/E’s, contractors, end-users,
permitting agencies, and local authorities.
Seek stakeholders’ involvements from the project; initial phases throughout its completion.
Actively and continuously manage the project budget and schedule from the initial planning phase
through the construction close-out phase.
Outreach to contractors to generate interest in the project. Increased competition will offer a better price
and higher quality for the client.
Implement the best value procurement process in selecting contractors to ensure they have the right
project experience at the right price.
Be Proactive, responsive, reasonable, and fair.
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City of Rancho Palos Verdes On-Call Project Management Services
The table below summarizes relevant experience of IEM’s personnel in providing project management and
related services, as well as, various public sector project delivery methods.
Behjat Zanjani P P P P P P P P P P P P
Senthil Sinnadurai P P P P P P P P P P P P
Sam Navid P P P P P P P P P P P P
Matthew St. Germain P P P P P P P P P P P P
Rich Ferguson P P P P P P P P P P P P
Subhi Kudaimi P P P P P P P P P P
Steve Pettee P P P P P P P P P P P P
Arif Naqvi P P P P P P P P P P
Chinwe Iwuchukwu P P P P P P P P P P
Fay Shariaty P P P P P P P P P P
Catalina Rivera P P P P P P P P
Dan Schottlander P P P P P P P P P P P
Jim Burrmann P P P P P P P P P P
Kim Romero P P P P P P P P P P
Pablo Schoeb P P P P P P P P
Tom Nakaiye P P P P P P P P P
Hector Caballero P P P P P P P P
Oscar Corcios P P P P P P P P P
David Cramp P P P P P P P P P P P PLocal City and County AgenciesPublic Work ProjectsPM/CM ExperienceStaff AugmentationGeneral CivilPublic BuildingsDemolitionRoadways & TransportationSite Utilities & InfrastructuresCost EstimatingSchedulingSite SafetyPROJECT TYPES
KEY STAFF
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City of Rancho Palos Verdes On-Call Project Management Services
3.2. Staff Qualifications
Behjat Zanjani, PE, CCM, QSP
Role: Contract Administrator / Project Manager
Availability: 75%
Experience: 32 Years
Education: BS, Civil Engineering; MBA
Certification/License: PCE, CA, No. C58525; CCM No. 950128Behjat Zanjani, PE, CCM, QSP is our proposed Contract Administrator / Project Manager. She is fully
committed to the successful delivery of this contract. Behjat is available to dedicate 75% of her time on
this project, understanding that at times, she might have to work full-time during major milestones.
Behjat’s summary qualifications and experiences are presented below:
• Education and Certifications - Behjat has a Bachelor of Science degree in Civil Engineering and a
Master of Business Administration. Behjat is a Professional Civil Engineer in California (License No.
C58525) and a Certified Construction Manager (Certificate No. 950128).
• Professional Experience - Behjat has 32 years of in-depth experience in project management,
design management, construction management, contract procurement and administration, site
investigation, claims avoidance and mitigation, and project controls for major public works
buildings and site facilities.
• Past Experience - Behjat has an extensive and successful track record in managing various public
buildings, site utilities and infrastructures, parking structures, parks and recreational facilities,
demolition, and other public projects in Southern California. As the Sr. Design Manager for LAUSD,
she was responsible for managing A-E’s contracts for new school projects in the San Fernando
Valley region. In this role, Behjat was responsible for managing and supporting design managers,
negotiating Architect-Engineer’s fees, monitoring design phase budgets and schedules, reviewing
and monitoring design submittals, negotiating proposed change order fees, and all other contract
administration responsibilities. She also provided project management services for the City of
Concord capital improvement projects.
• Commitment to Success - As the President of IEM, Behjat has full authority and commitment to
ensure successful delivery of this contract. This is a significantly important contract for IEM and
that is why Behjat wants to be personally involved in its execution. The IEM Team will adopt a “one
team” approach comprising of IEM’s in-house resources working closely with RPV to meet your
goals and exceed your expectations.
• Single Point of Contact - Behjat serves as your single point of contact, taking formal direction from
the City Project Manager for the successful delivery of your project. She will utilize the appropriate
IEM staff member to respond to your task order requests to provide project management, value
engineering, peer review, constructability review, cost estimating and budget management, schedule
creation and management, and assistance during construction bid and award.
• Representative Project Experience - The following provides a list of representative project
experience for Behjat:
–LAUSD Various Projects, Sr. Design Manager/Construction Manager/Claims Specialist
–County of Los Angeles Community Development Agency (LACDA), Vermont Corridor - Site
1, Project Manager
–City of Concord Public Works, Capital Improvement Program, Project Manager
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City of Rancho Palos Verdes On-Call Project Management Services
Senthil Sinnadurai, CCM
Role: Project Manager
Availability: 80% - 100%
Experience: 23 Years
Education: BS, Civil Engineering; BS, Aerospace Engineering
Certification/License: CCMSenthil Sinnadurai, CCM has over 23 years of experience in managing a broad range of multi-
disciplinary public works projects. His areas of technical expertise by improvement type involves
public buildings, parks and recreational facilities, site utilities and infrastructures, general civil, seismic
upgrades, anti-terrorism force protection upgrades, sound mitigation, B-permit work, environmental
remediation and demolition, DSA, K-12 educational facilities new and retrofit construction, office buildings,
hotels, and medical facilities. Senthil’s approach to project management is centered on maintaining effective
partnering relationships and well-defined lines of responsibility, reporting, and communication. During his
career, Senthil has provided construction and project management services on various projects for public
and private clients. The following provides three representative project experience for Senthil:
–Port of Long Beach, Demolition of Former POLB Harbor Department Administration
Building Complex, Sr. Construction Manager
–LAUSD, Monroe HS Industrial Art Building, Project Manager
–Long Beach USD, Long Beach Polytechnic Auditorium, Project Manager
Sam Navid, PE, ENV SP
Role: Project Manager
Availability: 80% - 100%
Experience: 34 Years
Education: MS, Mining Engineering/Rock Mechanics; BS, Civil Engineering
Certification/License: PCE, CA, No. C66758; Envision Sustainability Professional, QSPSam Navid has over 34 years of professional experience in construction and project management,
project controls, and quality control services. Professional responsibilities have ranged from feasibility
study, geotechnical and civil design, technical specifications development, preparation of bid
documents, constructability review, schedule and cost management, construction management, and project
close-out. Sam’s projects have included public buildings, parking structures, school facilities, fire stations,
marine terminal facilities and buildings, water and wastewater treatment facilities, tunneling, paving,
installation of traffic signals and street lighting projects. The following provides three representative project
experience for Sam:
–Port of Long Beach, Middle Harbor Terminal Gate Development, Project Manager
–LAUSD, Various K-12 New and Retrofit Projects, Project Manager
–City of Los Angeles, Bureau of Engineering, Various Projects, Project Manager
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City of Rancho Palos Verdes On-Call Project Management Services
Matthew St. Germain, CCM
Role: Project Manager
Availability: 100%
Experience: 22 Years
Education: MS, Project Management; MS Facilities Management; BS Engineering Technology
Certification/License: LEED GA; Certified Construction Manager (CCM); Certified Program and Project
Manager (CPPM)Matthew St. Germain brings more than 22 years of experience project/construction management of
public facilities and infrastructure projects where he was responsible for managing, supervising,
and coordinating with designers/architects, contractors, construction management staff, local
utility authorities, and on-site client program management as well as facilities/maintenance staff. Matthew’s
experience includes infrastructure/transportation construction areas including industrial utility infrastructure,
roadway, rail, and ports/waterways and in educational facility construction. Representative project experiences
are:
–POLB Gerald Desmond Bridge, Utility Project Manager
–POLA B142-143 Backland Improvements, Project Manager
–Middle Harbor NOIT Building, Project Manager
Rich Ferguson, CCM
Role: Project Manager
Availability: 100%
Experience: 32 Years
Education: BS, Construction Management
Certification/License: Certified Construction Manager (CCM), 06175Rich Ferguson has over 32 years of experience in construction and project management services.
Mr. Ferguson’s approach to project management is centered on maintaining effective partnering
relationships and well-defined lines of responsibility, reporting, and communication. His ultimate goal
on every project is to safely and timely deliver a quality project that meets or exceeds the owner’s expectations.
During his career, Rich has provided project and construction management services on various projects to
United States Army Corps of Engineers (USACE), U.S. Navy, Ports of Los Angeles (POLA), Long Beach (POLB),
and Oakland (POOK), and Housing Authority of the City of Los Angeles (HACLA). Representative project
experience for Rich are as follows:
–Jordan Downs Redevelopment, Sr. Project Manager
–Pier 400 Corridor, Project Manager
–TraPac Berths 25-26 Expansion, Project Manager
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City of Rancho Palos Verdes On-Call Project Management Services
Steve Pettee, PE, CCM
Role: Project Manager / Constructability & Peer Reviewer
Availability: 50% - 80%
Experience: 33 Years
Education: BS, Civil Engineering
Certification/License: CA PE, C038630; Certified Construction Manager, A0237Steve Pettee has over 33 years of experience in construction management services for public buildings,
site utilities and infrastructures, general civil, marine terminals, revetments, rail yards, electrical
systems, large-bore pipelines, pump stations, bridge retrofits, dams, spillways, tunnels, shafts,
and water tanks. He has experience in project management, construction management, project controls,
constructability reviews, claims mitigation and resolution, cost estimating, and quality control. He brings
knowledge of construction materials, equipment, trades, codes, regulations and construction administration
process. Steve is well know in his skills for performing constructability reviews of various disciplines for
public buildings and site facilities and infrastructures. His reviews has saved the clients millions of dollars in
change orders during construction. The following provides a list of representative projects for Steve:
–POLA Pier 400 Corridor, Constructability Reviewer
–POLB Pier E South Administration Building, Constructability Reviewer
–Middle Harbor Container Yard Redevelopment, Project Manager
Subhi Kudaimi
Role: Project Manager
Availability: 80% - 100%
Experience: 25 Years
Education: BS, Architectural; MS, Architecture & Design
Certification/License: Certified Caltrans Traffic Control Professional; Certificate of Recycling and Zero
Waste ManagementSubhi Kudaimi will serve as construction manager providing CM support services and will be responsible
for managing the day-to-day operations, including contractor and subcontractor management,
information handling, contractor and subcontractor management, information handling, daily and
monthly submittals, change order management, as well as other CM duties. Subhi brings over 25 years of
experience in the construction management, project engineering, cost and schedule management, and quality
control services for major public works projects including administrative office buildings, essential facilities, site
utilities and infrastructures, mass excavation and grading, pile driving, and landscaping. Subhi’s representative
project experiences are as follows:
–OCSD Administration Headquarter Complex, Sr. Project Engineer
–POLB Pier E South Administration Building, Sr. Project Engineer
–POLA Police Headquarter Facilities, Project Engineer
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City of Rancho Palos Verdes On-Call Project Management Services
Chinwe Iwuchukwu, PMP
Role: Project Manager
Availability: 80% - 100%
Experience: 10 Years
Education: MS, Telecommunications and Project Management; BS Technology/Physics/Electronics
Certification/License: Project Management Professional, 2927775Chinwe Iwuchukwu has over 10 years of experience in providing project engineering and project
management services for public works projects. Chinwe is productive, adaptable, and interacts
professionally with clients, A-E’s, teammates, and stakeholders. She has demonstrated expertise
in quality assurance, commissioning support, functional testing, reviewing and responding to RFI’s and
submittals, negotiating and processing change orders, contract database maintenance, resolving field issues,
assisting in claims mitigation and resolution, and preparing progress reports and closeout coordination.
Representative Projects are:
–Los Angeles Wastewater Integrated Network Systems (LAWINS), Wastewater Collection System
Division, Task Leader
–LAWINS, Terminal Island Advanced Wastewater Purification Plant, Project Engineer
Arif Naqvi, CCM
Role: Project Manager
Availability: 100%
Experience: 32 Years
Education: BE, Civil Engineering
Certification/License: CCM, A2568Arif Naqvi has over 32 years of experience in providing construction management services for
major public works projects. Arif brings a high level of knowledge and expertise to the jobsite. His
experience includes: public buildings, site infrastructures and utilities, railroads, structures, box
girder bridges and pre-cast concrete roadway and railroad bridges, box culverts, rehabilitation of facilities
and rail road stations, multi modal terminals and roadway projects, seismically reinforced tunnels, utility
relocation, LRT stations and track alignments, landscaping, grade separations, and MSE and traditional
retaining walls. Arif utilizes proactive approach in detecting issues and use out-of-the-box thinking in
providing cost effective solutions to the Clients. The following provides a list of representative projects for
Arif:
–Van Ness Transit Improvement, Assistant Resident Engineer
–BART Transbay Tube Retrofit, Assistant Resident Engineer
–Caltrans CBOSS PTC, Civil Quality Assurance Representative
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City of Rancho Palos Verdes On-Call Project Management Services
Fay Shariaty
Role: Project Manager, Scheduler
Availability: 100%
Experience: 13 Years
Education: MS, Telecommunications and Project Management; MS, Architectural
Certificate/Registration: AutoCAD Designer; Sketchup TechnicianFay Shariaty has more than 13 years of experience in project engineering and scheduling services for
public and private clients in areas such as building construction and renovation, airport facilities, site
utilities and infrastructures, grading, and paving and striping projects. She is proficient in Primavera P6
and several web-based document control systems. She has acquired comprehensive skills in various areas such
as schedule creation and analysis, cost control and cost management, project/office engineering, inspection,
research, building programming, GIS mapping, drafting, and rendering. Representative project experience are
as follows:
–LAWA Coordination and Logistic Management, Scheduler/Area Logistic Coordinator
–City of LA Sidewalk Assessment, Field Engineer
–Canoga Park High School Community, Designer
Catalina Rivera
Role: Project Manager
Availability: 100%
Experience: 4 Years
Education: BS, Civil Engineering
Certificate/Registration: N/ACatalina Rivera will serve as a junior Project manager with four years of project experience. She is
experienced in reviewing inspector’s daily reports, preparing contract change orders, assisting in
preparation of weekly progress reports, investigating site conditions, reviewing contractor’s as-built
drawings, attending progress meetings, and preparing meeting minutes. She is detail-oriented, quality-focused,
and possesses excellent written and verbal communication skills. Representative project experience are as
follows:
–Demolition of POLB NRG Intake Structure, Project Engineer
–Double Track Access from Pier G to Pier J , Project Engineer
–E&B Natural Resources, Drilling Engineering Technician
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City of Rancho Palos Verdes On-Call Project Management Services
James Burrmann
Role: Cost Estimator (Electrical)
Availability: 50% - 60%
Experience: 35 Years
Education: Electrical/Mechanical Engineering Coursework
Certification/License: Licensed Electrical ContractorJim Burrmann has over 35 years of experience in electrical and controls cost estimating and quality
assurance services. Projects have included site utilities, marine, water, wastewater, energy, aviation,
transportation, hospitality, healthcare, education, office buildings, and parking structures. He has been
responsible for developing conceptual and hard dollar competitive estimates for public and private sector
projects including engineer’s estimates during design and change order estimates during construction. Mr.
Burrmann is also a certified ‘C10’ State of California Electrical Contractor. Jim has provided construction
cost estimates for various public works buildings, including office buildings, community centers, K-12
educational facilities, parking structures, and site infrastructures. He is experienced in preparing engineer’s
estimates and construction change order estimates. The following provides a list of representative projects
for Jim:
–Vermont Corridor - Phase 1, Cost Estimator
–Los Angeles Wastewater Integrated Network Systems (LAWINS), Wastewater Collection System
Division, Cost Estimator
–POOK 25 - 33 Expansion, Cost Estimator
Dan Schottlander, CPE, CCP, LEED AP
Role: Cost Estimator (Civil, Architectural, Structural, Mechanical)
Availability: 50% - 60%
Experience: 36 Years
Education: MS, Engineering; BA, Architecture
Certification/License: ASPE Certified Professional Estimator; AACE Certified Cost Professional No.
2100, LEED APDan Schottlander has over 36 years of experience working on construction projects including general
civil, site utilities, buildings, environmental, aviation, transportation, municipal, government,
hospitality, commercial, healthcare, educational, and industrial projects. Dan also performs
constructability reviews, value engineering, schedules, quality control reviews, risk assessments, change
order management, claims, life cycle costing. Dan has performed Level I through Level V estimates ranging
in magnitude from $50,000 to over $2B. As an estimator, Mr. Schottlander has prepared engineer’s estimates
from conceptual to final design, hard bid estimates, construction change order estimates and negotiations,
cost studies, and escalation analysis. The following provides a list of representative projects for Dan:
–Vermont Corridor - Phase 1, Cost Estimator
–South Battery Exchange Building, Cost Estimator
–LAC+USC Medical Building, Cost Estimator
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City of Rancho Palos Verdes On-Call Project Management Services
Kim Romero
Role: Scheduler
Availability: 50% - 60%
Experience: 24 Years
Education: BA, Accounting
Certification/License: Certified Primavera UserKim Romero has over 24 years of experience in construction project and program scheduling, and
project cost and schedule controls. As a Senior Scheduler, Mr. Romero has prepared resource-
and cost-loaded master program and project-specific schedules for College and K-12 educational
facilities, buildings, hospital renovations, site utilities (sewer, water, and sewer), wastewater treatment
facilities, port and harbor civil projects, recreational facilities, TBM tunneling, and military housing facilities.
Mr. Romero is experienced in reviewing contractors’ baseline and monthly schedule updates, evaluating
contractors’ requests for time extension, status reporting, funding allocation monitoring, forecasting and
earn value analysis, and preparation of owner parallel schedules. Mr. Romero has provided scheduling for
both Owner and Contractor. The following provides a list of representative projects for Kim:
–UV Filtration Facility #2, Project Scheduler
–BART Central Warehouse, Project Scheduler
–Robertson Recreation Center, Project Scheduler
Pablo Schoeb, RA
Role: Peer Reviewer / Value Engineer (Architectural)
Availability: 50% - 60%
Experience: 33 Years
Education: BA, Architecture
Certification/License: Registered Architect (CA) C19086Pablo Schoeb has over 33 years of professional experience in architectural design, project planning
and programming, design review, project management, specification preparation, and design
management for a wide variety of new, modernization, and retrofit projects for public agencies
as well as private sector clients. Pablo is a Registered Architect by California Department of Consumer
Affairs and a Certified Construction Specifier by Construction Specification Institute (CSI). Professional
responsibilities, as a practicing architect, have included the performance of complete architectural consulting
services (conceptual/schematic design, design development, construction documents, and services during
construction project closeout phases). Pablo has performed numerous peer review and value engineering
of the architectural discipline and project specifications for multiple public and private building projects.
Recently, Pablo provided architectural scoping review for Vermont Corridor, Site 1 for the Commission. The
following provides a list of representative projects for Pablo:
–Vermont Corridor - Phase 1, Peer Reviewer
–Over 100 K-12 School Projects, Design QA/QC Reviewer
–Calexico Border Station, Design QA/QC Reviewer
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City of Rancho Palos Verdes On-Call Project Management Services
Tom Nakaiye, SE, PE
Role: Peer Reviewer / Value Engineer (Structural)
Availability: 50% - 60%
Experience: 37 Years
Education: MS, Civil Engineering; BA, Architecture
Certification/License: PSE, CA, S2455; PCE, CA,C29521Tom Nakaiye is a California Registered Civil and Structural Engineer with over 37 years of professional
experience in design management, project management, program management, and structural design
of a wide variety of new construction and study/retrofit projects, including schools, hospitals, offices,
commercial and industrial buildings. Professional responsibilities as a structural engineer have included the
performance of complete consulting structural services (conceptual/schematic design, design development,
construction documents, construction phase, post-construction, and project closeout). Mr. Nakaiye is also
experienced as an architectural/structural plan checker, peer review, and value engineering. He served as
a Plan Checker for the City of Long Beach Building Department for several years. The following provides a
list of representative projects for Tom:
–POLB Administration Headquarter Building, Program Manager
–LAUSD Life Safety and Seismic, Design QA/QC Reviewer
–Double Tree Hotel, Structural Engineer
Hector Caballero, PE, CEM, DBIA, LEED AP BD+C
Role: Peer Reviewer / Value Engineer (Mechanical and Plumbing)
Availability: 50% - 60%
Experience: 23 Years
Education: MS, Mechanical Engineering
Certification/License: CA PE, DBIA Professional, CEM, LEED AP BD+CHector Caballero is a California Registered Mechanical Engineer with over 22 years of professional
experience in mechanical design, project management, peer and constructability reviews for a
variety of new construction, modernization and tenant improvement projects. Direct employment
experience working with major consulting MEP firms, a mechanical contractor, and as a facilities owners
engineering/O&M representative have equipped Hector with a unique perspective that considers all aspects
of facilities design and construction, while keeping project budgets and schedules in focus. Professional
responsibilities as a practicing mechanical engineer, in-house engineer for a mechanical contractor and
as facility owners engineering representative responsible for oversight of MEP consultant services have
provided me with the necessary knowledge to provide practical and insightful design, peer, code and
constructability reviews of construction documents. Recently, Hector provided mechanical/plumbing/HVAC
scoping review for Vermont Corridor, Site 1 for the Commission. The following is a list of representative
projects for Hector:
–Vermont Corridor - Phase 1, Peer Reviewer
–Over 50 K-12 School Projects, Mechanical Team Lead/Program Manager
–Over 200 K-12 School Projects, Design and Technical Specifications Coordinator
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City of Rancho Palos Verdes On-Call Project Management Services
Oscar Corcios, PE, LEED AP, DBIA, CCPM
Role: Peer Reviewer / Value Engineer (Electrical)
Availability: 50% - 60%
Experience: 32 Years
Education: BS, Electrical Engineering
Certification/License: CA PE, No. E16585Oscar Corcios is a California Registered Professional Engineer, USGBC Council LEED Certified
Professional, Design Build Institute of America Certified Professional, and ASHRAE Certified
Commissioning Process Manager. Oscar has over 32 years of professional experience in reviewing
electrical, life safety and communication signaling systems (power distribution, lighting, emergency
systems, computer network systems, public address, CCTV, Intrusion detection and surveillance systems,
nurses call and paging systems, etc), electrical specifications development, constructability review, and
peer review for a variety of new, modernization, and retrofit building projects for public and private
clients in Los Angeles County. Professional expertise and responsibilities have included the performance
of complete consulting electrical engineering services (conceptual/schematic design, design development,
construction documents, construction technical support and project closeout). The following provides a list
of representative projects for Oscar:
–Vermont Corridor - Phase 1, Peer Reviewer
–Over 100 K-12 School Projects, Design QA/QC Reviewer, Constructability Reviewer
–LAUSD Lessons Learned Program, QA/QC Manager, Technical Specifications Coordinator
David Cramp, PE, LEED AP
Role: Peer & Constructability Reviewer (Mechanical and Electrical)
Availability: 50% - 60%
Experience: 20 Years
Education: BS, Mechanical Engineering
Certification/License: CA PE, M33028; LEED AP; OSHA 10 CertificationDavid Cramp has more than 20 years of professional experience in Engineering, Design, MEP
coordination, project management, BIM, inspection, and other related services. As an engineer, MEP
Coordinator, and Project Manager, David has coordinated and managed design and construction
of refinery plants and systems, data centers, office buildings, schools, condominiums, solar panels, fuel cells,
cafeterias, auditoriums, site utilities, and more. He is well-versed in every facet of project scope, including
but not limited to: process piping, water, sewer, storm drain lines, demolition, earthwork, concrete paving,
asphalt roadways, foundations, electrical and plumbing systems, mechanical systems, fire sprinkler,
plumbing, security, data, audio visual systems, and elevators. David is experienced in problem solving by
identifying potential issues in advance to minimize cost and schedule impacts and helps maintain the flow
of information between stakeholders. The following provides a list of representative projects for David:
–North Ops and IT Building, Constructability Reviewer
–Marine Ops Building & Power Crane Maintenance Shop, Constructability Reviewer
–North Roadability Building, Constructability Reviewer
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City of Rancho Palos Verdes On-Call Project Management Services
3.3. Reference Projects
The Vermont Corridor Site 1 scope of work includes demolition of
the existing office building and adjacent parking structure for the
Department of Mental Health (DMH) and constructing a new 12-story
office building over 7 levels of parking structure plus an adjacent 7-story
parking structure. The project is developed under a Public-Private
Partnership (P3) agreement.
The existing facilities have experienced a high level of deterioration, and
offer few operating efficiencies for the County employees that occupy
the existing DMH facility. The purpose of this project is (1) to expedite
elimination of blight, (2) relocate DMH employees to a new, high quality,
architecturally prominent, cost-effective headquarters facility, and (3)
provide for the highest economic benefit to the County through sale or
ground lease of the properties.
IEM provided project management support services during the planning,
design, and preparation of Guaranteed Maximum Price (GMP) for this
project. Scope of work included preparation of independent construction
cost estimates during 100% Design Development and 50% Construction
Document phases, reviewing and reconciling the developer’s GMP,
reviewing the design documents to ensure the entire scope of work
had been captured in accordance with the approved Owner Project
Requirements and Basis of Design, developing the County’s internal
construction scope and budget during construction, reviewing the
developer’s construction schedule, and other miscellaneous tasks as
directed by the County.
Vermont Corridor Site 1 Development
Firm
IEM
Location
Los Angeles, CA
Project Key Staff
Behjat Zanjani
Dan Schottlander
Jim Burrmann
Tom Nakaiye
Pablo S choeb
Hector Caballero
Oscar C orcios
Client Reference
Community Development
Commission
Mr. Carey Jenkins
carey.jenkins@lacdc.org
(626) 586-1854
Project Start and Completion
Dates
May 2017 to April 2019
Construction Contract Value
$307M
Scope of Services
Project Management
Cost Estimating/Scheduling
Peer Review
Budget Development/Reconciliation
Relevance to RPV
Building Demolition
New Building Construction
Public Building
Site Facilities
CONCEPT RENDERING
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City of Rancho Palos Verdes On-Call Project Management Services
Port of Long Beach Pier E South Administration Building is an integral
part of the Middle Harbor Redevelopment Program which will
reconfigure, upgrade, and modernize the Middle Harbor Terminal. This
project consists of a two-story steel framed office building (approximately
21,000 square feet) with occupancy space on first and second floors and a
rooftop viewing deck. Once completed, it will be utilized as the tenant’s
(LBCT) headquarter and Information Technology (IT) building. Scope of
work includes pile driving, grading, site utilities, paving and striping,
construction of a 2-story building, parking lot, glazed curtain walls,
raised access floor system, building mechanical, electrical, plumbing, fire
protection, and life safety, carport structures with PV & EV chargers and
solar panels. The building is designed to achieve LEED Gold Rating with
US Green Building Council.
IEM provided full scope of construction management services for this
project. Services included resident engineering, project engineering,
constructability review, and inspection.
Pier E South Administration Building
Firm
IEM
Location
Long Beach, CA
Project Key Staff
Behjat Zanjani
Samir Parekh
Dan Schottlander
Jim Burrmann
Client Reference
POLB
Mr. David Tran
david.tran@polb.com
(562) 257-0552
Project Start and Completion
Dates
February 2019 to May 2021
Construction Contract Value
$19.5M
Scope of Services
Construction Management
Constructability Review
Cost Estimating
Scheduling
Relevance to RPV
New Construction
End-User Coordination
Site Facilities
Utilities and Infrastructure
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City of Rancho Palos Verdes On-Call Project Management Services
Former Harbor Department Administration Complex includes a 70-
year, 7-story, 120,000 square feet office building, ground level parking
structure, surface parking, and site utilities. This contract abated and
demolished the building complex which included universal waste
removal, asbestos abatement, electrical, mechanical and structural
demolition, removal of decontaminated soil, and demolition of concrete
footing and piles to maximum of 12’ below ground and re-compaction
to the finish grade. The building was located close to several fully
operational facilities and continuous coordination was required during
demolition of this building.
IEM provided full-service construction management services for
abatement and demolition of this project. Demolition of this project is
complete and IEM is currently closing out the project documentations.
Demolition of Former Harbor Department
Administration Building Complex
Firm
IEM
Location
Long Beach, CA
Project Key Staff
Behjat Zanjani
Dan Schottlander
Senthil Sinnadurai
Client Reference
Port of Long Beach
Mr. Brian Wilson
brian.wilson@polb.com
(562) 283-7264
Project Start and Completion
Dates
June 2020 to July 2021
Construction Contract Value
$4.1M
Scope of Services
Constructability Reviews
Construction Management
Project Close-Out
Relevance to RPV
D/B/B Project Delivery
Building Abatement
Building Demolition
Tenant Coordination
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City of Rancho Palos Verdes On-Call Project Management Services
The Housing Authority of the City of Los Angeles (HACLA) is in the
process of revitalize the Jordan Downs community, an obsolete 700-
unit public housing community located between Grape and Alameda
Streets, 97th and 103rd Streets in the City of Los Angeles. HACLA
proposes to develop a newly revitalized mixed-income community
with a highly-organized recreation and enrichment center that will offer
quality education, exceptional training and employment opportunities,
to support the residents and their children in their effort to break the
intergenerational cycle of poverty. The revitalized community is expected
to house approximately 1,410 units of rental and ownership housing
units, 120,000+ square feet of retail, public roads, community centers, and
approximately eight acres of park and open space.
Within Jordan Downs, HACLA owns a vacant 21-acre former industrial
parcel of land, which under the oversight of the California Department
of Toxic Substances Control (DTSC) the successfully remediation was
completed and the site is deemed protective of human health and the
environment. This will allow Jordan Downs the “Build First” strategy for
redevelopment and relocation of Jordan Downs’ residents.
This program is being devolved in multiple phases as a P3 (Public-
Private-partnership) delivery method. The redevelopment will proceed
in six distinct phases with multiple sub-phases, as outlined below, over
a course of 10 years. This will allow new construction work to begin
without dislocating existing households.
Jordan Downs Redevelopment
Firm
IEM
Location
Los Angeles, CA
Project Key Staff
Behjat Zanjani
Rich Ferguson
Dan Schottlander
Client Reference
Housing Authority of the City of Los
Angeles
Ms. Julie Mungai
julie.mungai@hacla.org
(310) 696-2062
Project Start and Completion
Dates
June 2018 to 2021
Construction Contract Value
$120M
Scope of Services
Owner Representative
Project Management
Construction Management
Utility Coordination
Relevance to RPV
Project Management
New and Retrofit Construction
Building Demolition
Site Utilities
End-User Coordination
Public Facilities and Parks
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City of Rancho Palos Verdes On-Call Project Management Services
This project will provide waterfront access to the community at Berths
183-186 at the top of Slope 5, adjacent to the existing Banning’s Landing
Community Center. The project includes a 30 feet wide by 1200 feet long
waterfront promenade, a small overlook structure, a pedestrian plaza,
a parking court, food court, realignment of Water Street adjacent to the
railroad tracks, and interim landscaping, irrigation, public restroom, and
playground area. Connected to the promenade will be a small overlook
structure providing an experience to the public of being surrounded by
water. Behind the promenade, from Berths 184 to 186, the project will
include an approximate 2.5 acre public pedestrian plaza. At Berth 183, an
approximate 1.25 acre parking court, also suitable as an event space, will
be constructed between the promenade and Water Street.
During design phase and as part of the Architect-Engineer team, IEM
reviewed the engineer’s cost estimate, prepared constructability review,
and prepared the contract specification.
During construction, IEM is providing construction management
services for this project. Responsibilities are as follows: scheduling
and coordinating meetings; taking meeting minutes; preparing and
distributing agenda and meeting materials; coordinating documents
and finalizing change orders, authority for adjustment, and allowance
item authority. IEM also provides daily administrative assistant to
Construction Manager and team members, maintains submittal, RFI,
RFQ, survey requests, PLA logs, keeps CM informed of all pertinent
action/pending action, establishes and maintains document archiving and
retrieval systems, prioritizing the flow of project reports/correspondence
and ensuring timeliness in the handling, and processing.
San Pedro Waterfront Promenade and Town Square
Firm
IEM
Location
San Pedro, CA
Project Key Staff
Behjat Zanjani
Rich Ferguson
Dan Schottlander
Rich Ferguson
Celia Bañuelos
Client Reference
POLA
Christopher Trinidad
Project Manager
ctrinidad@portla.org
(310) 732-3617
Project Start and Completion
Dates
Feb 2021 to Jul 2023
Construction Contract Value
$33M
Scope of Services
Constructability Review
Cost Estimating
Specification Preparation
Project Control
Relevance to RPV
Services during design and
construction
New Construction
Site Demolition
Public Facilities and Parks
Site Utilities & Infrastructures
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City of Rancho Palos Verdes On-Call Project Management Services
This project involved construction of a 14,000 sf 2-story, steel-framed
marine operations (office) building and a 50,000 sf 2-story, steel
maintenance and repair building with automobile parking lot, internal
terminal roadway, site improvements, security fencing around the
site, landscaping, site utilities including water, gas, sewer, storm drain,
site lighting, electrical and communication ductbanks. This was a very
challenging project since it encountered numerous unforeseen site
conditions.
During the pre-construction phase, IEM prepared the engineer’s cost
estimate and provided constructability review for this project. During
construction phase, IEM provided construction management services.
IEM’s probable construction cost estimate was within 1.6% of the low bid.
This project was completed within budget and on time.
Middle Harbor Marine Ops and Power Shop Building
Firm
IEM
Location
Long Beach, CA
Project Key Staff
Behjat Zanjani
Brian Ashton
David Cramp
Dan Schottlander
Jim Burrmann
Tom Nakaiye
Client Reference
Port of Long Beach
Mr. Darrin Lambrigger
lambrigger@polb.com
(562) 590-4172
Project Start and Completion
Dates
September 2015 to May 2017
Construction Contract Value
$29.8M
Scope of Services
Constructability Reviews
Cost Estimating
Construction Management
Relevance to RPV
D/B/B Project Delivery
New Construction
End-User Coordination
Site Demolition and Reconstruction
Coordination w/ Permiting Agencies
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City of Rancho Palos Verdes On-Call Project Management Services
IEM provided professional consulting services to LAUSD in various
capacities, as described below:
Design Management - Responsible for managing A-Es contracts
for new school projects in the San Fernando Valley region. In this
role, IEM was responsible for managing and supporting design
managers, negotiating Architect-Engineer’s fees, monitoring design
phase budgets and schedules, reviewing and monitoring design
submittals, negotiating proposed change order fees, and all other
contract administration responsibilities.
Construction Management - Oversaw construction of classrooms,
multipurpose rooms, gymnasiums, administration buildings, and
related sitework construction at eight campuses. For these projects,
IEM was responsible for overseeing construction of site facilities,
the building construction, and interfacing with DSA to secure
change order and project final acceptance certifications.
Claims/Audit Resolution - Responsible for evaluating various
incurred costs, change orders, and technical evaluation audits and
claims for construction and professional services contracts. IEM
assisted the District in evaluating, negotiating, and resolving more
than 400 outstanding contractual claim and audit issues. These
issues involved change order requests, unforeseen conditions,
extended field and home office overhead calculations, and many
other construction issues.
Policies & Procedures - Assisted the District in preparation of their
policies and procedures manual. IEM met with appropriate District
managers to define their current policies and identify proposed
modifications to these policies, then drafted the procedural manual.
LAUSD On-Call CM/PM Services
Firm
IEM
Location
Los Angeles, CA
Project Key Staff
Behjat Zanjani
Samir Parekh
Pablo Schoeb
Hector Caballero
Oscar Corcios
Client Reference
LAUSD
Ms. Judith Reece
judith.reece@lausd.net
(213) 241-1099
Project Start and Completion
Dates
March 2013 to August 2018
Construction Contract Value
$10M to 47M
Scope of Services
Design Management
Construction Management
Constructability Review
Cost Estimating
Relevance to RPV
D/B/B Delivery
Multipurpose Room
New Construction
End-User Coordination
B-Permit Work
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City of Rancho Palos Verdes On-Call Project Management Services
The ELC - West Project was envisioned with the mission of increasing
public awareness of how urban activities affect the environment and to
educate the public on how the City of LA is protecting and improving
our environment by expanding on the City’s current environmental
education programs. The ELC was originally the HTP’s administrative
offices and is now converted to a learning center, which houses two
exhibit galleries, an auditorium, multi-purpose classroom and offices for
support staff. A special feature of the Center is an observation deck on
the rooftop where visitors can see the building’s sustainability features
and a panoramic view of the Santa Monica Bay. The Center’s engaging
and interactive environment is intended to inspire future generations to
help protect the environment through sustainable practices.
IEM provided Construction Management services for the ELC project.
IEM worked with the City of Los Angeles and their consultant staff
to successfully deliver the project from contract award to its final
completion. IEM brought expertise in the areas of project management,
schedule and cost control, and claims avoidance and mitigation to the
project. The relationships IEM formed with Owner’s representatives,
design consultants, and the general contractor throughout the
construction of this project were critical factors in resolving project issues
and ultimately leading to the project’s success.
Sustainable design is an important feature of this project, which received
Gold LEED certification from U.S. Green Building Council. The ELC
project also received the Project Achievement Award from Construction
Management Association of America (CMAA) in 2012.
Hyperion Environmental Learning Center (ELC)
Firm
IEM
Location
Los Angeles, CA
Project Key Staff
Behjat Zanjani
Paul Hansen
Client Reference
City of Los Angeles
Bureau of Engineering
Mr. David Copp
david.copp@lacity.org
(310) 648-6188
Project Start and Completion
Dates
August 2014 to February 2016
Construction Contract Value
$12.3M
Scope of Services
Construction Management
Constructability Review
Project Controls
Project Closeout
Stakeholders Coordination
Permitting Coordination
Cost Estimating
Relevance to RPV
D/B/B Project Delivery
Retrofit Construction
End-User Coordination
Public Facility
Design Management
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City of Rancho Palos Verdes On-Call Project Management Services
IEM was selected by LADPW to provide on-call cost estimating and
related services for their facilities and infrastructure projects. IEM has
been preparing independent cost estimates for various County facilities
from the preliminary design to the final design phases, as well as
construction change orders. Contracts have included Design-Bid-Build,
Design-Build, and Job Order Contracting (JOC) using eGordian software.
IEM has also reviewed and commented on the JOC contractor’s bid
proposals.
Projects have consisted of the following:
Magic Johnson Regional Park Redevelopment ($100M)
83rd Street Building #4 Conference Room & Roofing ($2M)
Fire Station No. 102 Sewer Improvement ($560K)
Downtown Mental Health Center ($28M)
Pitchess Detention Center – Laundry Facility Improvements
($1.2M)
Department of Mental Health, SB 82 Wellness Grant Program
Projects ($32M)
Fire Camp 13 Life Safety Improvements ($1M)
El Monte County Health Center – Consolidation of Adult Medicine
Registration & Generic Specialty Suite ($1.2M)
Olive View Medical Center UCLA – Psychiatric Ward Unit 6C
Remodel & Sitework Upgrades – JOC Bid Review ($1.2M)
Martin Luther King Hospital HVAC System Upgrade ($2M)
On-Call Cost Estimating, Scheduling, and Related Services
Firm
IEM
Location
Los Angeles, CA
Project Key Staff
Behjat Zanjani
Dan Schottlander
Jim Burrmann
Client Reference
LADPW
Ms. Parisa Dadmehr
(626) 300-2334
pdadmehr@dpw.lacounty.gov
Project Start and Completion
Dates
June 2015 to Present
Construction Contract Value
$560K to $100M
Scope of Services
Cost Estimating
Scheduling
Peer Review
Relevance to RPV
D/B/B Project Delivery
Retrofit and New Construction
Parks
Public Buildings
Site Facilities
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City of Rancho Palos Verdes On-Call Project Management Services
Central Region Los Angeles High School No. 12 is a landmark urban
high school in a neighborhood of industrial sites and single-family
residences. The high school is LAUSD’s new model of ‘small learning
communities’ with 19 classrooms. The building is located partially
above a one level semi-subterranean parking structure with 47 parking
spaces. The site is approximately 1.28 acres and the total gross building
area is 64,200 square feet. The project also included site utilities and off-
site improvement work.
IEM provided Construction Management services for this project.
Scope of work included constructability review, support during
bidding, cost control, schedule management, quality control, claims
mitigation, resolution of unforeseen conditions, coordination with the
A-E to resolve design deficiencies, change order management, progress
reporting, coordination with permitting agencies, and project close out.
The project completed on time and within the allocated budget. It also
received certificate of occupancy from Department of State Architects
(DSA) within 6 months from substantial completion.
IEM also received the project achievement award for this project from
Construction Management Association of America (CMAA).
LAUSD Central Region High School No. 12
Firm
IEM
Location
Los Angeles, CA
Project Key Staff
Behjat Zanjani
Samir Parekh
Mike Gonzales
Amir Pia
Celia Bañuelos
Client Reference
LAUSD
Mr. Yeghishe Minassian
Regional Manager
(213) 241-3464
Project Start and Completion
Dates
March 2013 to July 2016
Construction Contract Value
$24.2M
Scope of Services
Constructability Review
Construction Management
Cost Estimating
Relevance to RPV
D/B/B Delivery
Multipurpose Room
Public Building
New Construction
End-User Coordination
B-Permit Work
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City of Rancho Palos Verdes On-Call Project Management Services
Quality management begins in the design stage of the project and continues throughout construction and
close-out phases. Achieving the project goals in budget, schedule, function, fit, and finish will require a
disciplined program of continuous review, certification, inspection and testing to assure that the project
has met its established quality standards and requirements.
Communication
IEM places considerable value on proper and open communication among all parties involved in a project.
The timely transfer of information enables issues to be resolved in an efficient manner, and fosters a partnering
attitude within a project team. To facilitate communication, we utilize periodic team meetings, written
memorandum, telephone conversations, and emails. All team members are regularly informed of overall project
progress, and made instantly aware of any developments that may affect their direction of the work. This
helps to avoid unnecessary effort or confusion due to lack of communication. We encourage open and frequent
communication between team members, and when needed, we work quickly and thoroughly to clarify any
discrepancy of information.
Roles and Responsibilities
We will clearly define roles and responsibilities for each team member. Coordination begins early in the project
by identifying the interfaces required and clearly defining the responsibilities of each team member. This ensures
each individual understands his/her role, responsibilities and primary interface for data sharing.
Internal Quality Control
IEM has a reputation for being an organization that emphasizes quality. To do so, we establish clear definition for
responsibility and accountability for each task. Our Project Manager, Behjat Zanjani monitors staff performance
through periodic interim reviews and require an independent objective check.
We will apply our concept of quality control to ensure that our deliverables are of the highest quality. The best
measure of quality is customer satisfaction. Therefore, IEM’s first rule for quality control is to listen to our
clients and understand what your goals are and tailor our approach to meet your needs. We are committed to
this philosophy and have illustrated it time and again on our previous assignments. The IEM Team members
each have extensive recent experience and have the listening abilities required to build the foundation for a high
quality product. By assigning experienced personnel to these positions, appropriate concepts and analytical
approaches will be developed early on, laying the foundation for well-performed tasks and successful project
completion.
4Section
Quality Control Plan
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City of Rancho Palos Verdes On-Call Project Management Services
IEM has carefully reviewed the Sample Professional Services Agreement and the requirements of the Request
for Proposal (RFP) issued on July 8, 2021. There was no addendum issued for this RFP. IEM agrees to and
will comply with all the terms and conditions contained in the sample agreement and the RFP, without any
condition.
5Section
Acceptance of Conditions
"The IEM Team provided superb construction management services by controlling the project cost and schedule while maintaining project quality and securing final project certification from DSA within 6 months."
Mr. Mark HovatterChief Executive Director, LAUSD
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Appendix A
Secretary of State -
Certificate of Status
Yorba Linda Street Resurfacing
I-34
I-35
Appendix B
Detail Resumes
POLB Fire Station 24
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City of Rancho Palos Verdes On-Call Project Management Services
Resume Table of Contents
Project ManagersBehjat Zanjani Resume - R1
Senthil Sinnadurai Resume - R3
Sam Navid Resume - R5
Matthew St. Germain Resume - R7
Rich Ferguson Resume - R9
Subhi Kudaimi Resume - R11
Steve Pettee Resume - R13
Arif Naqvi Resume - R15
Chinwe Iwuchukwu Resume - R17
Fay Shariaty Resume - R19
Catalina Rivera Resume - R21
Additional ResourcesDan Schottlander Resume - R22
Jim Burrmann Resume - R24
Kim Romero Resume - R26
Pablo Schoeb Resume - R28
Tom Nakaiye Resume - R30
Hector Caballero Resume - R32
Oscar Corcios Resume - R34
David Cramp Resume - R36
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R1
City of Rancho Palos Verdes On-Call Project Management Services
Ms. Behjat Zanjani will be the main point of contact for POLB and will
be responsible for administering the contract, preparing the project
staffing plan and securing the Port management's approval, assigning
qualified staff, overseeing their performances, and ensuring the Port's
satisfaction with the IEM Team. Ms. Zanjani has over 32 years of
construction management experience for major public works projects
including ports and harbor facilities, public buildings, railroads, and
general civil projects.
Work ExpEriEncE
Port of Long Beach On-Call CM Services, Long Beach, CA.
Contract Administrator / Project Manager, 2018 - Present.
Services under this contract include construction management, field/
office engineering, constructability, project management, and other
services as requested by the Port. Behjat is responsible for identifying
an assigning staff to task order requests, overseeing staff and
subconsultants performances, managing IEM’s contract, and ensuring
client’s satisfaction.
Port of Los Angeles On-Call CM Services, San Pedro, CA.
Contract Administrator and Principal-In-Charge, 2012 - Present.
Ms. Zanjani is currently managing IEM's On-Call CM services contract
for the Port of Los Angeles. In this role, she has successfully delivered
CM services on 32 Directives to support the Port of Los Angeles
on their projects. Services have included constructability reviews,
project engineering, office engineering, cost estimating, scheduling,
document control, partnering, staff training, and grant reporting.
Port of Oakland Berths 25-33 Expansion, Oakland, CA. Principal-
In-Charge, 2015 - 2019. The project consists of demolition of existing facilities, redevelopment of 123 acres of
container yard, access gate, and Marine Operations and Chassis buildings. The project is being constructed at a fully
operational facility with two separate construction contracts with multiple phases. IEM is providing full CM services
for this project. Ms. Zanjani is responsible for assigning experienced and qualified staff, monitoring their performance,
providing mentorship, and ensuring client satisfaction.
Central Region High School 12, Los Angeles, CA. Principal-In-Charge, 2013 - 2015. This project was a new high
school building constructed in a tight site adjacent to two apartment buildings. IEM provided full CM services for this
project. Behjat oversaw IEM’s construction management staff assigned to this project and provided mentorship and
supervision to ensure the project was completed on schedule and within budget, with the highest quality expected
from the client. This project received a Project Achievement Award from CMAA.
Behjat Zanjani, PE, CCM, QSD
Role
Contract Administration
/ Project Manager
Firm
IEM
Years of Experience
▪IEM - 21
▪Industry - 32
Education
▪MBA, Pepperdine University
▪BS, Civil Engineering, San Diego State
University
Registrations/Certifications
▪Professional Engineer, California,
58525
▪Certified Construction Manager,
950128
Technical Expertise
▪Experience in PM and project controls
services on Public Works
▪Expert in managing on-call contracts
▪Experience working with permit
coordination
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City of Rancho Palos Verdes On-Call Project Management Services
Various Cost Estimating, Constructability Reviews, and Scheduling Services, San Pedro, CA. Principal-
In-Charge, 2010 - 2018. Behjat supervised preparation of construction cost estimates, project schedules, and
constructability reviews for the following projects at various design phases:
• POLB Pier G Wharf Improvements
• Middle Harbor Redevelopment Program, Phase 1
• POLB NRG Demolition
• POLB Back Channel Widening
• Pier 400 Corridor Track Expansion Project
• POLA Police Headquarter Facility
• POLA Berth 57 Retrofit project
• POLA Berths 144-145 Backlands Improvements
• POLA Berths 142-147 ICTF and Backlands
• POLA Berths 100-102 Marine Ops. Building and Crane Maintenance Building
Los Angeles Unified School District, LA, CA. Sr. Consultant, 2008 - 2017. Behjat provided professional
consulting services to LAUSD at various capacities, as described below:
claims/Audit Specialist - Responsible for evaluating various incurred costs, change orders, and technical
evaluation audits and claims for construction contracts. Behjat assisted the District in evaluating merits,
negotiating, and resolving more than 400 outstanding contractual claims and audits. These issues involved
change order requests, unforeseen site conditions, extended field and home office overhead calculations and
many other construction issues.
policies & procedures - Assisted the District in preparation of their project management policies and
procedures. In developing these procedures, Behjat met with appropriate District managers to define their current
policies and identify potential modifications to these policies.
construction Manager – Oversaw construction of new school facilities and related sitework construction at eight
campuses. For these projects, she was responsible for overseeing construction of site facilities and the building
construction and interfacing with DSA to secure change order and project final acceptance certifications.
LADWP River Supply Conduit (RSC) - Reach 6, Burbank, CA. Permit Coordinator, 2018 - Present. This project
consisted of approximately 17,000 LF. of 78-inch steel water pipeline installed from North Hollywood Pump Station
to the intersection of Burbank Boulevard and Strohm Avenue in North Hollywood. Tunneling and open cut trenching
construction methods were used for construction of this pipeline project. The pipeline alignment run through several
congested major streets and neighborhood in Los Angeles. Behjat was responsible for coordination and procurement
of all required permits from the governing agencies for construction of this project. The permitting agencies included
City of Los Angeles Department of Public Works, County of Los Angeles, Los Angeles Department of Transportation,
Army Corps of Engineers, Federal Aviation Administration, OSHA, AQMD, Regional Water Quality Control Board and
California Department of Toxic Substance Control.
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City of Rancho Palos Verdes On-Call Project Management Services
Mr. Sinnadurai has over 23 years of experience in managing a broad
range of multi-disciplinary projects for public and private clients for
new construction, modernization, and expansion projects. He brings
knowledge of construction materials, equipment, trades, codes,
regulations and the construction administration process. His areas
of technical expertise by improvement type involves site utilities and
infrastructures, seismic upgrades, anti-terrorism force protection
upgrades, sound mitigation, general civil, B-permit, remediation,
demolition, DSA, K-12 educational facilities, office buildings, hotels,
and medical facilities.
Work ExpEriEncE
Demolition of Former POLB Harbor Department Administration
Building Complex ($5.1M), Long Beach, CA. Construction
Manager, JUN 2020 to AUG 2021. This project retrofitted and
demolished the 70-year-old, 7-story, 120,000 sq. ft. former Port of
Long Beach Harbor Department Administration Building Complex.
Scope of work included waste removal, asbestos and lead-based
paint abatement, electrical and mechanical/plumbing system
demolition, cutting and capping site utilities, demolition of building
structures and site paving, removal of decontaminated soil, and
demolition of concrete footing and piles to maximum of 12’ below
ground and recompacting to finish grade. Senthil is responsible for
daily construction contract administration; change order evaluation,
negotiation, and processing; cost and schedule management;
coordination with the adjacent tenants; keeping abreast of contractor ’s
planned means & methods, material selections, design submittal
requirements; responding to contractor’s request for information;
investigating and resolving unforeseen site conditions; preparing
weekly progress reports; and project close-out activities. This project
is on schedule and under budget, despite some change orders for the abatement of unforeseen ACM wrapped pipes.
Morningside HS, Monroe MS and Payne ES LAWA Modifications and New Modular Buildings ($39.7M),
Inglewood School District, Inglewood, CA. Construction Manager, SEP 2018 to JUN 2020. Mr. Sinnadurai
managed seven projects at three different school sites. Scope of work included LAWA related sound mitigation
modifications, MEP modification with seismic upgrades to buildings, building abatements and demolitions, installation
of underground utilities, construction of new modular buildings, and construction of new permanent buildings. Senthil
coordinated with the design team to address several challenges that the District faced during construction including
the site-specific design changes initiated by the clients. He successfully managed all five projects with a project
Senthil Sinnadurai, CCM
Role
Project Manager
Firm
IEM
Years of Experience
▪IEM - 1
▪Industry - 23
Education
▪B.S., Civil Engineering, Carleton
University, Ottawa Ontario, Canada
▪B.S., Aerospace Engineering, Carleton
University, Ottawa Ontario, Canada
Registrations/Certifications
▪Const. Quality Management (CQM)
▪P6 Scheduling
▪OSHA (30 hrs.)
▪Fall Protection (8 hrs.)
▪First-Aid (16 hrs.)
▪Basic of Supervising (40 hrs.)
Technical Expertise
▪Over 23 years of construction
management experience for public and
private buildings new construction and
demolition
▪Experience providing PM services on
public works projects
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City of Rancho Palos Verdes On-Call Project Management Services
engineer. Senthil was responsible for daily construction contract administration, cost and schedule management,
quality control, change order management, coordination the school administration, and project close-out. These
projects were completed on schedule and within budget with no unresolved issues.
Monroe HS Industrial Art Building ($15M), LAUSD, Los Angeles, CA. Construction Manager, MAY 2017
to SEP 2018. This project scope of work included demolition of existing underground civil and utilities to allow
for the installation of new utility lines to connect to the new industrial Art Building which was conjoined of three
acoustically separated building sections - media, wood shop and robotics. Underground work included new sewer
lateral connection to City’s main and installation of new storm drainage in the street. Project scope included over
excavation, underground asbestos abatement, soil export/import and re-compaction and re-grading to allow for new
infrastructure, concrete foundation, steel erection for this highly advanced art building. Senthil managed a team of
5 employees to complete this state-of-the-art building project on time and within budget in full satisfaction of the
client. His duties included daily construction contract administration, change order management, cost and schedule
management, quality control, progress reporting, resolution of unforeseen site conditions, and risk assessment.
Senthil identified project issues in advance and coordinated with the Architect-Engineer, Contractor, and the owner to
develop the most cost-effective resolution.
Long Beach Polytechnic Auditorium ($16M), Long Beach, CA. Construction Manager, NOV 2016 – MAY
2017. The scope of this project included relocation of underground utilities and infrastructure and upgrades to the
entire auditorium building including installation of the underground electrical systems from an adjacent building to
the upgraded auditorium building. Half-way through construction, Senthil was brought in to manage the project to
its substantial completion and close-out. He worked with the Architect-Engineer team to resolve several unforeseen
conditions and design discrepancies. This project was completed on time and within budget, despite addition of
several change orders.
Emerson, Roosevelt & Washington ES Modernization ($16M), Burbank, CA. Construction Manager, MAY 2016
– NOV 2016. This multi-prime contract project consisted of demolition of the existing buildings to allow construction
of 18 classrooms and 6 restrooms at 3 different school locations. Scope of work also included underground utility
installation, which consisted of sewer, water, firewater, gas, and electrical connection from the existing underground
utility lines to new buildings. Senthil managed two construction managers and one project engineer to deliver this
project from its start to final completion. His was responsible for managing 21 prime contracts to ensure timely
completion of this project.
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City of Rancho Palos Verdes On-Call Project Management Services
Mr. Navid is an accomplished professional engineer with 34 years of
professional experience in project management for major public works
projects including marine terminal facilities, demolition, site civil and
utilities, rails, fire stations, railroads, school facilities, public buildings
and parking structures, street improvements, roadways, highways,
bridges, and tunnels.
Work ExpEriEncE
LABOE Glendale (LAG) Wastewater Treatment Plant and
Donald C. Tillman (DCT), Various Projects, Los Angeles, CA.
Sr. Construction Manager, FEB 2016 – Present. Sam is currently
serving as Sr. Construction Manager for multiple projects for City
of Los Angeles Bureau of Engineering, Environmental Engineering
Division (EED). He is responsible for daily construction contract
administration, resolution of field and unforeseen issues, change
order management, dispute resolution, daily coordination with plant
operations, quality assurance, cost and schedule management, and
progress reporting for multiple discrete construction projects with a
combined total construction value of $69 million.
Various Construction Projects at Hyperion and Glendale
Wastewater Treatment Plants, Playa Del Rey, CA. Construction
Manager, 2014 - 2018. Sam has served as Construction Manager for
the following separate construction projects with a total construction
value of $67M:
• HTP – Secondary Clarifiers Upgrade – Phase 1
• Effluent Pumping Plant Header Replacement & Rehabilitation
• HTP – Class “A” Batch Process Expansion
• HTP – Liquid Sludge Storage Facility
• HTP – Dice 2 Wet Cake Pumps Procurement
• HTP – Dice 2 Wet Cake Pumps Replacement
• Donald C. Tillman – Environmental Monitoring Facility
• HDPE Pond Liner and 72” dia. RCP pipe rehabilitation
• Process Piping Improvements
• Secondary Clarifiers Upgrade
These projects were all constructed in fully operational facilities. Sam was responsible for daily contract
administration, coordination with the plant operators, review and processing of project documents, resolving field
issues, claims mitigation and avoidance, and cost and schedule management.
Sam Navid, PE, QSD, ENV. SP
Role
Project Manager
Firm
IEM
Years of Experience
▪IEM - 17
▪Industry - 34
Education
▪MS, Mining Engineering/Rock
Mechanics, Southern Illinois University
▪BS, Civil Engineering, Southern Illinois
University
Registrations/Certifications
▪Professional Engineer, California,
66758
▪Envision Sustainability Professional
(ENV SP), Institute for Sustainable
Infrastructure
▪40-hour Haz-Mat Code of Federal
Regulations
Technical Expertise
▪Experience in PM services for public
works facilities and infrastructures
▪Experience in PM services for
container yards, site utilities and
infrastructures, and general civil
projects
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City of Rancho Palos Verdes On-Call Project Management Services
POLB Pier E Terminal North Gate Phase 1 Redevelopment, Long Beach, CA. Construction Manager, 2012 -
2014. Mr. Navid was responsible for the daily contract administration of this $27M project. The project was schedule
driven and required extensive coordination with multiple concurrent construction projects to ensure timely completion
to accommodate the new tenant, LBCT. It also required coordination with multiple oil companies for abandoning and
removing the existing underground oil line utilities and oil wells that conflicted with the project, and constructing a new
TOPKO Utility Corridor.
POLB Middle Harbor Terminal Buildings Demolition, Long Beach, CA. Construction Manager, 2011 - 2012.
Sam served as Construction Manager for abatement and disposal of hazardous materials from eight existing
obsolete terminal buildings on Piers D and E. Mr. Navid's responsibilities included daily contract administration,
project cost and schedule management, claims mitigation and avoidance, and preparing progress reports.
POLB Fire Station 24, Long Beach, CA. Construction Manager, 2007 - 2008. The project consisted of a new
6,500 sq. ft. fire station building on a 2 acre site. This project was located in the City of Los Angeles and was subject
to City of Los Angeles Building and Safety inspection. The fire station also houses special hazardous materials
equipment to combat dangerous fires or spills. He was responsible for performing constructability reviews, daily
contract administration and management, project cost and schedule management, reviewing and processing contract
documents, resolving field issues, and preparing progress reports.
POLB Pier S, Berths S102 - S110 Marine Terminal, Long Beach, CA. Design Manager, 2006. Sam assisted the
Designer of Record in preparation of the contract bid documents including technical specifications and bid packages
for this project, which included a new container yard, concrete wharf, terminal buildings, and intermodal yard facilities.
The terminal design included several buildings and structures. The design included LEED-certified administration,
maintenance and repair, marine operations, rail operations, chassis roadability, and security buildings. Sam was
responsible for coordination of project design components, preparation of technical specifications, preparation and
coordination of the construction schedule including phasing plans, constructability review of design packages at
various stages, and coordination of design progress and issues with the Port representatives.
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City of Rancho Palos Verdes On-Call Project Management Services
Matthew St. Germain is well educated and possesses 22 years of
extensive experience in multiple construction settings. His experience
in Project Management of public facilities and infrastructure
projects includes LEED certified educational facilities where he
was responsible for managing, supervising, and coordinating with
designers/architects, contractors, construction management staff,
local utility authorities, and onsite client program management as well
as facilities/maintenance staff. Matthew applies corporate finance,
business analysis, and report writing to create and deliver valuation
solutions to the client. He has extensive experience and knowledge
in educational facility construction, both K-12 and higher education,
and is well versed with successfully completing projects under the
construction and design processes of the DSA.
Work ExpEriEncE
Gerald Desmond Bridge, Long Beach, CA. Utility Project
Manager, 2017 – 2020. This project consisted of a new design-build
construction of cable stay bridge within the existing utility corridor
within the Port of Los Angeles. The project includes the construction
of two (2) new utility buildings as well as a new maintenance building.
Matt is responsible for communicating with all utility agencies and
owners to identify the existing utilities and coordinate with them for
relocating or demolishing these existing utilities and for installation
of the new utilities. Utilities have included water, sewer, storm drain,
electrical, and oil lines.
Los Angeles Unified School District High School No. 10,
Los Angeles, CA. Project Manager, 2013 – 2016. This project
consisted of construction of a new high school and athletic center. Matthew was able to manage multiple disciplines
located in multiple areas of this project and completing each discipline on schedule and within budget. The project
encompassed both an academic and athletic complex in seven buildings, varying in height from two to four stories,
as well as a parking structure. The project also included a performing arts auditorium, a food court and a multimedia
library. In order to serve several area high schools, the project included a special emphasis on its sports facilities,
including two large gymnasiums, an Olympic size swimming pool and a full feature stadium.
Los Angeles Unified School District Valley Region Elementary School #13, Los Angeles, CA. Project
Manager, 2010 – 2012. This project consisted of construction of a new state of the art elementary school. The
project was certified as LEED Silver and was completed on schedule and within budget. Matt was responsible for
daily contract administration, cost and schedule management, coordinating with the Architect-Engineer to resolve
all site conditions, processing and evaluating contractor’s change order requests for merit, verifying the costs,
Matt St. Germain, CCM, CPPM
Role
Project Manager
Firm
IEM
Years of Experience
▪IEM - <1
▪Industry - 22
Education
▪BS, MS, Project Management
▪MS, Facilities Management
▪BS, Engineering Technology
Registrations/Certifications
▪LEED GA
▪Certified Project and Program
Management (CPPM)
▪Certified Construction Manager (CCM)
Technical Expertise
▪Over 22 years of PM services for
buildings, marine, and site facilities
▪Familiar with public works policies and
procedures
▪Unmatched experience in field
operations
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City of Rancho Palos Verdes On-Call Project Management Services
performing quantity take off and preparing rough order of magnitude cost estimates, negotiating with the contractor,
preparing change order negotiations, reviewing submittals and RFI’s from a technical and constructability standpoint,
researching as-builts for coordination with adjacent projects, and coordinating outstanding issues with the designer
and the contractor.
Huntington Beach Union High School, Huntington Beach, CA. Project Manager, 2008 – 2010. This project was
a modernization and historical renovation on Huntington Beach High School. Matthew’s experience, knowledge and
team building approach helped the client navigate the challenge and complex transition without impacting the project
schedule or broad scope. The goal of the project was to modernize while respecting the building’s history, character,
and landmark prominence for both the high school and the Huntington Beach community. This project received the
2009 ENR McGraw Hill – Best Renovation/Restoration Award.
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R9
City of Rancho Palos Verdes On-Call Project Management Services
Mr. Ferguson is an accomplished and certified construction
management professional with over 32 years of experience in
construction and project management. His approach is centered on
maintaining effective partnering and well-defined lines of responsibility
and communication. Mr. Ferguson's ultimate goal on every project is
the safe and timely delivery of a quality project that meets or exceeds
the owner's needs. He has extensive experience working for Port
of Long Beach, Port of Los Angeles, Port of Oakland, USACE, and
U.S. Navy on heavy marine and container yard projects. Rich has
also served as Project Manager for upgrades at various Port tenant
facilities, such as ITS, NYK, TTI, and Trapac.
Work ExpEriEncE
Jordan Downs Redevelopment, HACLA, Los Angeles, CA.
Senior Project Manager, 2018 - 2021. This project involves the
redevelopment of HACLA’s 49-acre, public housing project and
the adjacent 21-acre former industrial property at Jordan Downs.
Together, the 70-acre project involves demolition and abatement
of the existing 700 multifamily apartments and construction of
approximately 1,400 homes, a retail center, a community center,
public parks, and streets. This program is being devolved in multiple
phases as a P3 (Public-Private-partnership) delivery method.
HACLA is responsible for delivering a clear site to the developers
for their improvements. As HACLA’s Representative, Rich manages
utility relocations and remediation and demolition of the existing vacant buildings. During construction of the
new developments, Rich monitors progress of new construction, investigates and resolves site issues, reviews
developer’s monthly progress draws and change orders, reviews the developer’s baseline and monthly schedule
updates, manages development costs and schedules, prepares weekly and monthly progress reports. Additionally,
Rich has coordinated utilities as related to the HACLA projects including water pipelines and power transmission
lines with LADWP, gas lines with So Cal Gas, communications with AT&T and Spectrum, and sewer lines with LA
Bureau of Engineering.
As-Needed Scheduling Services, County of Los Angeles Department of Public Works and ISD, Los Angeles,
CA. Senior Scheduler, 2020 - 2021. . Rich provided as-need scheduling services for various construction contracts
for County of Los Angeles Public Works and Internal Services Division. In this role, Rich has been reviewing the
contractors' baseline schedules, monthly schedule updates, and Time-Impact-Analysis (TIA) for various projects.
Port of Oakland Berths 25-33 Expansion, Oakland, CA. Project Manager, 2015 - 2020. The project is being
constructed at a fully operational facility with two separate construction contracts with multiple phases. Rich
Rich Ferguson, CCM
Role
Project Manager
Firm
IEM
Years of Experience
▪IEM - 5
▪Industry - 32
Education
▪BS, Construction Management, Colorado
State University
Registrations/Certifications
▪Certified Construction Manager, 6175
Technical Expertise
▪Over 32 years of construction
management experience
▪Experience working with various
stakeholders on projects
▪Unmatched experience in field
operations
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City of Rancho Palos Verdes On-Call Project Management Services
has been involved with this project from its initial planning/design phase through its construction and close-out
phase. During design, Rich was responsible for development of the construction contract General Conditions and
Special Conditions, preparation of the master schedule, preparation of the probable construction cost estimate,
constructability review, managing owner-furnished equipment, and managing the bid and award of the construction
contracts. During construction, Rich is responsible for managing delivery of owner-furnished equipment, assigning
CM staff and overseeing their performance, managing project cost and schedule, resolving design issues with the
Port of Oakland, and reporting to Trapac.
Various Constructability Reviews, Cost Estimating, Scheduling Services, San Pedro, CA. Constructability
Reviewer/Cost Estimator/Scheduler, 2012 - 2021. Rich prepared construction cost estimates, schedules, and
performed constructability and feasibility reviews for the following projects:
• POLB - Pier G Wharf Improvements
• POLB - Middle Harbor Development, Phase 2, Stage 3
• POLB - Gerald Desmond Bridge Demolition
• POLA - Pier 400 Corridor Expansion
• POLA - Berths 226 – 229 Terminal Upgrades
• POLA - Berth 240A-B-C Wharf Retrofit
• POLA - Berths 196-199 Wharf Rehabilitation
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R11
City of Rancho Palos Verdes On-Call Project Management Services
Mr. Kudaimi has over 25 years of experience in construction
management, project engineering, cost and schedule management,
and quality control services for major public works projects including
office buildings, K-12 educational facilities, marine facilities, police
facilities, parking structures, site utilities and infrastructures, and
demolition projects. Professional responsibilities have ranged from
daily construction contract administration, constructability review,
coordination with utility and permitting agencies, cost and schedule
management, claims avoidance and resolution, and final project
closeout. Subhi is knowledgeable in LEED green design, construction,
and operation and is in the process of obtaining a certificate in
USGBC LEED AP BD+C. He has also obtained a certificate in Zero
Waste Recycling and Resource Management.
Work ExpEriEncE
POLB Pier E South Administration Building, Long Beach, CA.
Sr. Project Engineer, JAN 2019 – MAY 2021. This was a 2-story
and 208,442 sq. ft. LEED Gold administration headquarters building
with roof terrace. The scope of project also included pile driving, site
utilities and improvements, landscaping, solar panels, glazed curtain
walls, and raised access floor system. During pre-construction phase,
Subhi performed constructability review of plans and specifications.
During construction phase, Subhi was responsible for daily contract
administration, resolution of unforeseen site conditions, evaluation
and processing contractor’s change order requests for merit and cost
and schedule impacts, participating in change order negotiations,
preparing and processing change orders, coordinating with adjacent
ongoing construction contractors, cost and schedule management,
coordination with utility agencies and companies to relocate their utilities, reviewing and processing RFI’s and
submittals, assisting in building commissioning, and project close-out.
Pier 44, Marina Del Ray, CA. Project Manager, 2018 - Present. This is a $3.5M and 83,253 sq. ft. redevelopment
project, which will include a Trader Joe’s grocery store, a West Marine boating supply store, an updated yacht club,
and a mix of other retailers and restaurants along a waterfront promenade. The plan includes parking spaces for at
least 462 cars and 100 bikes.
University of California San Diego (UCSD), San Diego, CA. Project Manager, 2016 - 2017. Subhi served as the
Project Manager for the $4.6M, 10,200 sq. ft. renovation and addition construction project for UCSD. Mr. Kudaimi’s
responsibilities included overseeing and directing the construction project, reviewing the project schedule and cost,
and coordinating and directing construction workers and subcontractors.
Subhi Kudaimi Role
Project Manager
Firm
IEM
Years of Experience
▪IEM - 3
▪Industry - 25
Education
▪MS, Architectural Engineering, Kyoto
Institute of Technology, Japan
▪BS, Architectural Engineering,
Damascus University, Syria
Technical Expertise
▪Over 25 years of construction
management services for buildings and
site facilities
▪Experienced with Primavera P6 and
Unifier
▪Experience in LEED building projects
▪Familiar with public agencies policies
and procedures
▪Experience with Constructability
Review
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City of Rancho Palos Verdes On-Call Project Management Services
Signal Hill Police Station and Security Center, Signal Hill, CA. Senior Project Engineer, 2011 - 2012. Subhi
served as a Sr. Project Engineer for this $18M and 22,400 sq. ft. project which involves construction of a masonry
and steel building with a state of art communication system and photovoltaic solar system. Subhi’s responsibilities
included: contract administration; daily coordination with the contractor, designer, inspectors, and the Owner;
coordination with LA County Fire Department to secure approval of the fire sprinkler plans and fire safety plans;
claims mitigation and avoidance; and coordination with the utility agencies. He also reviewed and processed RFI’s
and submittals; prepared weekly and monthly progress reports; managed change orders and the plan revision
process; conducted weekly meetings and captured meeting minutes; and worked with the design engineer to develop
alternative solutions to resolve unforeseen site conditions. Subhi was also responsible for reviewing contractors’
change order cost proposals, negotiating change orders with the contractor, and preparing and processing change
orders; updating as-built drawings; evaluating potential project delays and contractor ’s request for time impacts; and
reviewing contractor’s monthly schedule updates and payment applications.
Port of Los Angeles Police Headquarter Facilities, San Pedro, CA. Senior Project Engineer, 2008 - 2011. As
part of the general contractor's team, Subhi was responsible for preparing and processing Requests for Information
and submittals; maintaining tracking logs using Buzzsaw document tracking software; and assisting in preparation
of monthly project progress reports. He was also responsible for attending the weekly progress meetings; evaluating
potential project delays; and preparing alternative designs to mitigate unforeseen site conditions. Subhi was also
responsible for negotiating change orders with the contractor and processing change orders; preparing project record
drawings; assisting with project closeout tasks, and coordinating the pile driving for the parking structure. The project
received Gold LEED certification upon completion.
Port of Long Beach Security Command and Control Center, Port of Long Beach, CA. Senior Project Engineer,
2007 - 2008. As part of the general contractor's team, Subhi was responsible for preparing, reviewing and processing
Requests for Information and submittals; assisting in preparation of monthly project progress reports; and attending
the weekly progress meetings. He was also evaluating potential project delays; working with the CM and the
design engineer to prepare alternative designs to mitigate unforeseen site conditions; preparing change order cost
proposals; negotiating change orders with the CM and processing change orders; preparing project record drawings;
and assisting with project closeout tasks. The project received Silver LEED certification upon completion.
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R13
City of Rancho Palos Verdes On-Call Project Management Services
Steve Pettee has over 33 years of experience in construction
management services for marine terminal backlands, wharves,
revetments, rail yards, electrical systems, large-bore pipelines, pump
stations, bridge retrofits, dams, spillways, tunnels, shafts, and water
tanks. He has experience in project management, project controls,
constructability reviews, claims mitigation and resolution, cost
estimating, and quality control. He brings knowledge of construction
materials, equipment, trades, codes, regulations and construction
administration process.
Work ExpEriEncE
Pier 400 Corridor Storage Tracks Expansion, San Pedro, CA.
Lead Constructability Reviewer, 2020. This project included
demolition of the existing railroad tracks at Pier 400 Corridor and
installing 41,500 linear feet of new railroad tracks, rail signalization,
asphalt concrete paving at Pier 400 Corridor and improvements
at Reeves Street. Mr. Pettee performed constructability review of
demolition, civil, structural, and mechanical disciplines for this project
at 100% design phase.
Pier G Expansion, Long Beach, CA. Lead Constructability
Reviewer, 2019 - 2020. The scope of work includes demolishing
approximately 100 feet of concrete wharf, cutting and capping utilities,
cutting off and capping concrete piles at Berth G235, and demolishing
selected portion of the west edge of Berth G236 to allow construction
of a new wharf extension. The scope also includes dredging, land fill,
and a new rock dike and construction of 244 linear foot of concrete
wharf with all appurtenances. Mr. Pettee performed constructability
review for this project at 50% and 100% design phases.
Sr. Project Manager, Middle Harbor Terminal Redevelopment
Program, Phase 1 Stage 1 ($1.2B), Long Beach, CA. Sr. Project
Manager, 2010 - 2016. This program modernized two aging shipping
terminals utilizing 13 separate and phased construction contracts.
The scope of the projects included new wharf construction, backlands
improvements, expansion of on-dock rail facilities, reefer racks, ship-
to-shore power, RCC pavement, and construction of several LEED
Gold-rated buildings. Mr. Pettee provided oversight for construction of
the two wharf projects and the container yard/rail intermodal yard projects.
Steve Pettee, PE, CCM
Role
Project Manager/
Constructability & Peer
Reviewer
Firm
IEM
Years of Experience
▪IEM - 3
▪Industry - 33
Education
▪BS, Civil Engineering, Washington
State University
Registrations/Certifications
▪Professional Engineer, PE, CA No.
C038630
▪Professional Engineer, PE, WA No.
35781
▪Certified Construction Manager, CCM
No. A0237
▪Licensed Engineering Contractor, CA
No. A690676
Technical Expertise
▪Over 32 years of project management
services for ports and harbor
facilities, buildings, site utilities and
infrastructures, general civil, and site
facilities
▪Expert in constructability and peer
reviews
▪Familiar with various City of Los
Angeles policies and procedures
▪Expert in constructability review of all
disciplines
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City of Rancho Palos Verdes On-Call Project Management Services
Pier E Terminal Container Yard/Intermodal Yard Phase 1 ($123.5M), POLB, Long Beach, CA. Sr. Project
Manager, 2008 - 2010. Mr. Pettee provided technical liaison support with four separate design organizations and
five subconsultant designers during construction to identify early conflicts to avoid problems. He assisted with oil
line relocation coordination and securing the City construction permit. Steve also interfaced with Oxy/Tidelands
Oil Production Company, Chemoil, Shell Beta, Long Beach Gas & Oil, and Long Beach Fire Department to make
certain their needs were met and to have them meet the needs of the project. Steve kept abreast of the contractor ’s
planned means & methods, material selections, design submittal requirements, construction progress, and program
requirements to predict and mitigate potential problem.
Pier D, E & F, Wharf/Backlands Redevelopment, Phase 1, Stage 1 ($123.3M), Long Beach, CA. Sr. Project
Engineer. As the design liaison with three separate organizations, Steve was responsible for problem avoidance,
submittal and RFI review and processing, oil line relocation coordination, permitting coordination with the governing
agencies, training staff members, and claims resolution. Mr. Pettee kept abreast of contractor’s schedule and
planned means & methods, design requirements, submittal requirements, and program requirements in efforts to
predict and mitigate problem.
Pier T, B-T126 Demolition and Site Preparation ($1.3M), Long Beach, CA. Construction Manager. This project
consisted of abatement and demolition of two existing buildings left from the Long Beach Naval Shipyard and Supply
Center. The scope of work included abatement of asbestos, lead, PCB, and other hazardous material, building
demolition, pile cut-offs, and building footprint grading and paving. Project finished one month ahead of schedule
and was closed out for less than the bid value.
Various Projects, POLA and POLA, CA. Constructability Reviewer. Mr. Pettee has performed constructability
reviews for the following projects:
• POLA, Pier 400 Corridor Track Expansion Project – 100% Design
• POLB, Pier G Wharf Improvement Project – 50% and 100% Designs
• POLB, Terminal Security Infrastructure – 100% Design
• POLB, Pier E Demolition and Site Prep - 100 % Design
• POLB, Pier E Town Lot Demolition and Sitework - 90 % Design
• POLB, Pier C, Berth C60-C62 SSA Cold Ironing Project — 100% Design
• POLB, BP Cold Iron CMS Platform & Transformer Pad Improvements -100% Design
• POLB, Wharf Backlands Redevelopment, Phase 1, Stage 1 ($150M) – 50% & 100% Designs.
• POLB, Pier T Lighting Transformer Rehabilitation Project – 100% and Final Designs
• POLB, Pier A Shore to Ship Power Retrofit - 50% and 100% Designs
• POLB, Pier T Berths T132-T140 Shore to Ship Power - 50% Design
• POLB, Pier J, Shore to Ship Power Retrofit, Phases 1 & 2 - 50% and 100% Designs
• POLB, Piers D&E Wharf Backlands Redevelopment, Stage 1, Phase 2 – 100% Design
• POLB, Slip 1 Fill and Berth D28 Demo - 100% and Final Designs
• POLB, Container Yard Redevelopment - 90% and 100% Designs
• POLB, Demolition of NRG Intake Forebay Structure - 100% Design
• POLB, Pier E Container Yard/Intermodal Railyard, Phase 2 - 100% Design
I-51
R15
City of Rancho Palos Verdes On-Call Project Management Services
Mr. Arif Naqvi has over thirty-two years of experience in providing
construction management services for major public works projects.
Arif brings a high level of knowledge and expertise to the jobsite.
His experience includes: public buildings, site infrastructures and
utilities, railroads, structures, box girder bridges and pre-cast concrete
roadway and railroad bridges, box culverts, rehabilitation of facilities
and rail road stations, multi modal terminals and roadway projects,
seismically reinforced tunnels, utility relocation, LRT stations and track
alignments, landscaping, grade separations, and MSE and traditional
retaining walls. Arif utilizes proactive approach in detecting issues
and use out-of-the-box thinking in providing cost effective solutions to
the Clients.
Work ExpEriEncE
SFMTA – Van Ness Transit Improvement (BART) Project,
Oakland, CA. Assistant Resident Engineer, 2018 - Present. As
Assistant Resident Engineer for Van Ness BRT Improvement Project
in the heart of San Francisco, Arif attends coordination meetings
with Contractor and designers to resolve critical issues and works
proactively with inspectors to detect issues early at the field and
provide solutions in a timely manner. He is also responsible for:
change order management (evaluate merit, prepare independent
cost estimates, participate in negotiations, prepare final change order
packages); reviews and processes RFIs and submittals; coordinates
with various agencies, including SFMTA and SFDPW design teams to look ahead and provide clarity to any errors
and omissions on the contract documents; prepare written responses to the contractor, field memos; and coordinate
with designer and contractor to resolve different site conditions.
BART Transbay Tube Retrofit Project (BART), Oakland, CA. Assistant Resident Engineer, 2017 - 2018. Arif
was responsible for managing all aspects of the project, including review and approval of site-specific work plans,
coordinating with project stakeholders to resolve design and ROW issues, managing entire process of Track
Allocation, monitoring appointment and access to the BART-ROW, conducting meetings to resolve site issues,
preparing progress reports, managing responses to the contractor ’s correspondences, enforcing conformance with
contract documents and BART’s regulations, managing change orders, and managing project close out.
Bart Hayward Maintenance Complex Project (BART), Emeryville, CA. Senior Construction Manager, 2015
- 2017. Arif was responsible for coordinating with all project stakeholders to resolve site issues, managing and
processing change orders (review merits, prepare cost estimates, participate in negotiations, and prepare change
orders), resolving all environmental; conducting progress meetings, managing of District Furnished Materials,
Arif Naqvi, CCM
Role
Project Manager
Firm
IEM
Years of Experience
▪IEM - <1
▪Industry - 32
Education
▪BE, Civil Engineering, NED University,
Karachi, Pakistan
Registrations/Certifications
• Certified Construction Manager, A1848
Technical Expertise
▪Over 32 years of experience in
development of site utilities and
infrastructures and general civil work
▪Experience with local government
agencies
▪Expert in PM/CM services
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R16
City of Rancho Palos Verdes On-Call Project Management Services
coordinating responses to RFIs and submittals, managing compliance with SWPPP, supervising installation and
demolition of utilities and track-work within BART ROW, preparing responses to contractor’s correspondences.
Caltrans CBOSS PTC Project (CALTRANS), San Francisco, CA. Civil Quality Assurance Rep, 2013 - 2015.
Positive Train Control (PTC) systems are integrated command, control, communications, and information systems for
controlling train movements with safety, security, precision and efficiency. Arif was responsible for quality assurance
for CBOSS PTC project assuring that Contractor is following all QC protocol in building the infrastructure and
installation fiber optic cables for establishing Positive Train Control (PTC), coordinating with the contractor, utility
companies, Cal-train signal support and various agencies in resolving ROW issues and utility conflicts. He enforced
adherence to contract documents and other railroad specifications.
Placentia Avenue Grade Separation Project (OCTA), Los Angeles, CA. Construction Manager, 2011 - 2013.
Arif served as the Construction Manager for this $30 Million- railway/roadway GSP which included construction
of structures, pre-cast girder/ CIDH pile bridge, roadways, and pump station. Arif was responsible for preparing
SWPPP, compliances with BMP and California General Permit; preparing RFIs and contract submittals; coordinating
with BNSF for installation of a new track alignment along the grade separation; schedule management; managing
environmental issues related to contaminated soils, asbestos abatement and biological conformance; providing
quality assurance; coordinating surveys for the project and confirm grades, elevations and any conflicts; coordination
with the neighboring Kramer Grade Separation project building shoofly concurrently between two projects; monitoring
construction of structures, roadways and railroad bridge; and coordinating with project stakeholders to resolve field,
traffic, quality and other ROW issues.
Poway Unified School District (PUSD), Highlands Ranch, CA. Project Manager, 2008 - 2011. This project
consisted of modernizing 3 elementary schools, using Lease Leaseback delivery method. He was responsible
for contract administration; change order management; resolving field issues; coordinating with kitchen staff, IT
department, safety, inspection, logistics and other maintenance personal delivering owner-furnished equipment;
quality assurance; and reviewing contractor’s monthly pay application. Arif delivered this projects under the
established budget and within client’s schedule.
I-53
R17
City of Rancho Palos Verdes On-Call Project Management Services
Ms. Chinwe Iwuchukwu has 10 years of experience in providing
project engineering and construction management services for
public works projects. Chinwe is productive, adaptable, and interacts
professionally with clients and teammates. She is very familiar with
the contract management procedures, especially in the Los Angeles
area. She is also knowledgeable of the project labor agreements,
and the processing of necessary permit(s) with the agencies,
providing response to technical RFI’s and Submittals, negotiating
and processing change orders, contract database maintenance, and
showing progress through project reports. Chinwe has demonstrated
knowledge in fiber optic network backbone implementation, estimating
change orders, controls system process improvement, Graphics/
Human machine interface, and critical path scheduling.
Work ExpEriEncE
(LA-WINS) Los Angeles Wastewater Integrated Network Systems
DCS, City of Los Angeles Department of Public Works, Bureau
of Sanitation, Los Angeles, CA. Project Controls Engineer, 2012
– Present. Chinwe is currently serving as the Lead Controls Engineer
for a $300M design/build/maintain program being managed by a
consolidated team from CH2M Hill, IEM, and the City of Los Angeles
Bureau of Sanitation. The program management team manages the
contractor for replacement of the aging Distributed Control Systems
(DCS) utilized to monitor and control all of the process operations
throughout the existing five wastewater treatment plants, the 7,500
miles of piping, as well as all the pumping plants under the control of
the City of Los Angeles. The new system will allow the City to operate,
control, and monitor any of the treatment plants from a single location
or multiple locations throughout the City via fault tolerant Ethernet
secured wide area network. The new system will also centralize the
gathering of historical information across the “Enterprise” for the coordination of facilities, resources, reporting, and
energy management.
Ms. Iwuchukwu, on behalf of the City of Los Angeles, is responsible for assisting in LAWINS rollout planning,
schedules, technical review and responses to submittals and RFIs, review of contractor’s request for change
orders, field instrument verification, and functional testing and acceptance testing of all DCS components. She is
also responsible for the effective migration from E2020 database to the new EADOC database, assists in training
administrative staff in the use of EADOC database, provides project progress as requested by different tiers of
project managers, provides Honeywell with valuable input regarding cutover plans and coordination, performs
Chinwe Iwuchukwu, PMP
Role
Project Manager
Firm
IEM
Years of Experience
▪IEM - 7
▪Industry - 10
Education
▪MS, Telecommunications and Project
Management
▪BS, Electronics Engineering
Registrations/Certifications
▪Honeywell Automation: Experion PKS
Fundamentals
▪EDISON: Industrial Electricity and
Automates controls
▪Certified Project Management
Professional (PMP)
Technical Expertise
▪Over 10 years of PM/CM experience
for public works facilities for
instrumentation and controls systems
▪Familiar w/ Web-Based Document
Control systems
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City of Rancho Palos Verdes On-Call Project Management Services
graphic design and controls definition, prepared a manual to support the Experion Operator training, reviews
Honeywell allowance order and change order estimates, assists in building the monthly project report presentation,
and provides up-to-date information regarding the scope of work to be billed for Honeywell pay applications. Chinwe
is proficient in C300 programming as an added support to Operational readiness testing.
Technical Support Operations. Trainee, Huawei Consultants, 2007 – 2011. As a trainee, Chinwe Iwuchukwu
developed the ability to deploy proactive business case and gain strategic advantage in the very competitive telecom
sector. She worked with internal teams to translate customer’s expectations, assisted in site documentation activities
(base station upgrades), and prepared activity reports with up-to-date data.
Internship (Airspace Management Agency. Electronics Technician, Airspace Management Agency, 2006 –
2007. As part of Mrs. Chinwe Iwuchukwu’s internship, she became familiar with understanding complex schematics;
she was directly responsible for the procurement of replacement parts for out of service transmitters. She also
became proficient with test equipment such as oscilloscopes, RF generators, multi-meters, and acquired extensive
knowledge in interpreting circuit diagrams and troubleshooting faulty transmitters.
I-55
R19
City of Rancho Palos Verdes On-Call Project Management Services
Ms. Fay (Firouzeh) Shariaty has more than 13 years of experience
in project management services for public works and private clients
in areas such as building construction and renovation, airport
facilities, site utilities, grading, and paving and striping projects. She is
proficient in Primavera P6 and several web-based document control
systems including Oracle Contract Manager and Prolog. She has
acquired comprehensive skills in various areas such as schedule
creation and analysis, cost control and cost management, project/
office engineering, inspection, research, building programming, GIS
mapping, drafting, rendering, and presentation during her professional
and educational experience. She is self-starter, team-player, detail-
oriented, strongly competent in various computer applications, and
possesses excellent written and verbal communication skills.
Work ExpEriEncE
Los Angeles World Airport (LAWA) CALM, Los Angeles, CA.
Scheduler/Area Logistics Coordinator, 2016 – Present. Fay
is managing the CALM Master Schedule and is responsible for
publishing the CALM LAX Wide Master Coordination Schedule,
Concession Schedule, program Histogram, and CALM Program
Dashboard every month into the CALM SharePoint. She also enters
all the projects into the CALM GIS Database and off of this database
she produces a variety of maps, including Integrated Program 2017
– 2024 Look ahead maps. She manages Central Terminal Area
Development charges and provides monthly analysis and reports. She
also manages electronic parking passes approved for CALM.
Los Angeles Bureau of Engineering Sidewalk Assessment, Los Angeles, CA. Field Assessor, 2015 – 2016.
As a Field Assessor, Fay was responsible for providing field visits to each area in question and assess, mark, and
measure and provide a report of findings. She verifies if a location meets ADA requirements, measures for slope
and uplift, provides square footage calculations of areas for replacement and repair, enters the information into a
computer application to track the Sidewalk Assessments, and created an area map for each site.
T. W. Layman Associates, Los Angeles, CA. Junior Designer, 2014 – 2015. Fay worked directly under the lead
architects on a variety of projects such as commercial facilities, high-end residential buildings, parking structures,
and associated site works. She was responsible for creating CAD detail drawings, updating existing architectural
files, and preparing SketchUp models for visual presentations, code research, ADA compatibility, and parking
rearrangement.
Fay Shariaty
Role
Project Manager /
Scheduler
Firm
IEM
Years of Experience
▪IEM - 7
▪Industry - 13
Education
▪MS, Architecture with Sustainability
Concentration, California State
Polytechnic University Pomona
▪BS, Science in Computer Information
System, DeVry University
Technical Expertise
▪Over 13 years of project engineering
and scheduling experience for public
and private clients
▪Familiar with Unifier, Bluebeam, and
P6
▪Experience with creating and managing
project master schedules
▪Experience Oracle Unifier
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R20
City of Rancho Palos Verdes On-Call Project Management Services
E7 Architecture Studio, Los Angeles, CA. 3-D Modeler, 2009 – 2010. Fay Shariaty started working on the CAD
Architecture team as a 3-D modeler to produce Building Information Modeling (BIM) for LACCD projects. She worked
on ELAC’s Men’s Gymnasium, WLAC’s Maintenance & Operational Facilities, LAVC’s Library, LASC’s Student
Services Building, LAPC’s Child Development Center, LAVC’s Child Development Center, ELAC’s Parking Structure,
WLAC Teaching and Learning Center Building, and LAPC’s Center for Science. She was responsible for reading
architectural drawings to produce 3-D models, fixed models with issues, check her cliques work for discrepancies,
and Meta data entry and quality control for a digital repository.
Doty Brothers, Los Angeles, CA. CAD Technician, 2008 – 2009. Fay worked on a variety of projects during this
time, such as: school facilities, healthcare projects, water reclamation facilities, and their associated site work. She
was responsible to overlay, manage, and print CAD files, research governing code and manufacturers, create CAD
detail drawings, participate in bid package preparation, and visit jobsites for quality control of the projects.
West Valley Occupational Center, West Valley, CA. Designer, 2008. Fay Shariaty, in partnership with Pillar
Frausto, created CAD plans and a SketchUp model for Canoga Park High School’s Community Garden project as
part of seven teams. The project goal was to visualize outdoor spaces as simulated work environments for teaching
and learning. Their proposed and implemented alternate design for the rain forest section received certification of
recognition from the Los Angeles Board of Education and California Legislature Assembly.
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R21
City of Rancho Palos Verdes On-Call Project Management Services
Ms. Catalina Rivera has over 4 years of experience. She is an
energetic and self-starter Office Engineer who is looking to contribute
to successful completion of construction projects. Catalina has four
years of experience in office engineering and field operations. She
is detail-oriented, quality-focused, and possesses excellent written
and verbal communication skills. Catalina is also a team-player and
understands building a positive rapport with the client.
Work ExpEriEncE
Double Track Access from Pier G to Pier J Project, Long Beach,
CA. Project/Office Engineer, JAN 2021 – Present. This project
provides rail access from Pier G to Pier J which aims to provide
greater efficiency for on-dock rail and increase local roadway
efficiency by shifting more cargo to rail. Catalina is responsible for
receiving, logging, and processing RFI’s and submittals, reviewing
inspector’s daily reports, preparing contract change orders, assisting
in preparation of weekly progress reports, investigating site conditions,
reviewing contractor’s as-built drawings, attending progress meetings,
and preparing meeting minutes. Catalina also preparing sections of
the Cal Grant Mid-Construction Review Checklist.
Demolition of NRG Intake Structure, POLB, Long Beach, CA.
Project/Office Engineer, DEC 2019 – JAN 2021. This project
demolished an existing concrete submerged intake structures at
Pier S terminal. Catalina was responsible for receiving, logging, and processing RFI’s and submittals, reviewing
inspector’s daily reports, assisting in preparation of weekly progress reports, investigating site conditions, reviewing
contractor’s as-built drawings, preparing change orders along with their supporting documents, attending progress
meetings, and preparing meeting minutes.
Drilling Projects, Bakersfield, CA. Drilling Engineering Technician, JAN 2018 – DEC 2019. Ms. Rivera’s
responsibilities included submitting Notice of Intent (NOI) for the Drilling Department to the Division of Oil, Gas, and
Geothermal Resources (DOGGR). This process included reviewing Drilling Programs, obtaining data from Geology
team to acquire correct coordinates of wells and well plats, requesting County Permits from Regulatory Departments
as well as requesting and reviewing California Environmental Quality Act Operator Checklist (CEQA). Furthermore,
Catalina received and compiled Daily Drilling Reports, maintained and updated the weekly drilling schedule,
performed site visits to update the status of permits granted and progress of current wells being drilled in the field,
tracked drilling costs per well to ensure Drilling Department is within budget, prepared daily progress reports for
upper management, which included cost information and status of drilling rigs.
Catalina Rivera
Role
Project Manager
Firm
IEM
Years of Experience
▪IEM - 2
▪Industry - 4
Education
▪BS, General Engineering, California
State University of Bakersfield
Registrations/Certifications
• EIT, In Progress
Technical Expertise
▪Familiar with POLB Policies and
Procedures
▪Experience Oracle Unifier
▪Experience with Caltrans Cal Grant
Mid-Construction Review Checklist
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R22
City of Rancho Palos Verdes On-Call Project Management Services
Mr. Schottlander has over 36 years of experience working on
construction projects including marine facilities, container yards,
general civil, site utilities, buildings, environmental, aviation,
transportation, municipal, government, hospitality, commercial,
healthcare, education and industrial. Dan also performs value
engineering, quality control reviews, risk assessments, change
order preparation and management, claims, and life cycle cost
estimating. Dan has performed Level I thru Level V estimates ranging
in magnitude from $50,000 to over $2B. As a Cost Control Engineer,
Dan has prepared engineer’s estimates from conceptual to final
design, hard bid estimates, evaluated change order merits, negotiated
and prepared change order packages, and prepared cost studies.
Work ExpEriEncE
On-Call Cost Estimating Services for County of Los Angeles
Department of Public Works (LADPW), Los Angeles, CA. Sr. Cost
Estimator, 2015 - Present. Mr. Schottlander is currently providing as-
needed cost-estimating services for various facilities from preliminary
to final design phases and construction change orders. Projects have
included site utilities and infrastructures, buildings, general civil, and
parks. Projects have included:
• Magic Johnson Regional Park Redevelopment - 126 acres,
demolition, site protection, environmental remediation,
earthwork, site utilities, street improvements, landscaping,
water features, buildings, mechanical, plumbing, site electrical,
new park improvements – $100M.
• 83rd Street Building #4 Conference Room remodel & Roofing
- Tenant Improvements including remodel, demolition, Haz
remediation, concrete, finishes, roofing, mechanical, plumbing, electrical – $2M.
• Department of Mental Health, SB 82 Wellness Grant Program - New Building Facility – Residential Treatment
& Recuperative Care Approximately 68,000 SF, Foundations, Earthwork, Structure, Enclosure, Interior
Construction, Finishes, Elevators, Plumbing, Mechanical, Electrical, Fire Sprinklers - $32M.
• Cogen Landfill Gas Recovery System: New Methane Gas Generation System- Structural concrete, sitework,
process equipment, mechanical, electrical, plumbing - $2.1M.
• Hahn Regional Park - Park to Playa Trail Pedestrian Bridge: New Pedestrian Bridge structural steel with
sitework, landscaping - $700K.
• East LA Sustainable Stormwater Capture Recovery System: New Infiltration Recovery System - sitework,
earthwork, dry wells, biofiltration units, street improvements, utilities, mechanical vaults, by-pass monitoring
Dan Schottlander, CCE, CPE, LEED-AP
Role
Cost Estimator
Firm
IEM
Years of Experience
▪IEM - 6
▪Industry - 36
Education
▪MS, Engineering, University of
Washington
▪BA, Architecture, University of
Washington
Registrations/Certifications
▪Certified Professional Estimator, ASPE,
1.4-000519-0707
▪Certified Cost Professional, AACE,
2100
Technical Expertise
▪Over 36 years of experience as
cost control engineer, estimator and
construction manager
▪Experience with public and private
clients
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City of Rancho Palos Verdes On-Call Project Management Services
system, water monitoring units & equipment, piping, mechanical, electrical, plumbing, site restoration,
landscaping - $21.7M.
• La Puente District Office Building: New Building Facility - Approximately 7,150 SF, Site Work, Demolition,
Solar Panels, Site Electrical, Landscaping, Structure, Enclosure, Interior Construction, Finishes, Plumbing,
Mechanical, Electrical, Fire Sprinklers - $10.3M.
• Wilmington El Segundo Sitework Paving Project: Site & Roadwork Improvements - Concrete Curb & Gutter,
Asphalt Paving, Landscaping, Traffic Controls - $500K.
Pier D48 - D50 Transit Shed Abatement and Demolition, Long Beach, CA. Sr. Cost Estimator, OCT 2019 –
JUN 2021. This project involves studying various option for abatement and demolition or re-occupy an existing
130,000 sq. ft. transit shed building at Port of Long Beach. During feasibility study, Dan prepared cost estimates
for three design options: 1) abatement and reoccupy, 2) abatement and demolition, and 3) abatement and partial
modernization. Dan then continued preparing the Engineer’s cost estimates for the selected option at 50% and 100%
design phases.
Pier 400 Corridor Storage Track Expansion, San Pedro, CA. Sr. Cost Estimator, NOV 2020 - JAN 2021.
The project consists of improvements at the Pier 400 Rail Storage Yard and Bridge. The scope of work included
construction of rail tracks, railroad signalization, compressed air equipment and system, access roadway and rail
bridge; installation of prestressed concrete piles and stone columns; handling and disposal of contaminated soil;
utility modifications, and other improvements. Dan prepared the Engineer ’s cost estimate for this project at 100%
design phase.
Alpaugh Water Treatment Plant ($42M), Alpaugh Community Services District, CA. Sr. Cost Estimator,
2015 - 2016. Water Treatment Plant, Pump Station & Transmission Lines. Four Options. Rough Order of Magnitude
estimates.
Venice Auxiliary Pumping Plant ($15M), LABOE, Venice, CA. Sr. Cost Estimator, 2015. Dan prepared Classes C,
B, and A cost estimate for a new wastewater pump plant, yard pipe, utility connections, site work, diversion structure,
shoring, cofferdams and new electric building, electrical power supply and distribution.
DC Tillman Wastewater Facility Upgrades ($6.3M), LABOE, Los Angeles, CA. Sr. Cost Estimator, 2016. Levee
and flood improvements with flood gates, architectural fencing and stone veneers at concrete walls at the existing DC
Tillman wastewater treatment plant. Type O, C and B Class estimates were prepared.
Jensen Solar Facility ($7.2M), MWD, Los Angeles, CA. Sr. Cost Estimator, 2016. Prepared 100% design
estimate for a new six-acre 1.0 MW Solar Farm to be located at the Jensen Wastewater Treatment Facility, Los
Angeles County.
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R24
City of Rancho Palos Verdes On-Call Project Management Services
Mr. Burrmann has extensive experience in electrical cost estimating
on a variety of small- to large-scale projects. He has been responsible
for developing conceptual and hard dollar competitive estimates
for public and private sector projects including change order
estimating. He has held various positions during his career as Chief
and Senior Electrical Estimator, working in numerous segments of
the construction industry throughout the Western United States.
Mr. Burrmann is also a certified ‘C10’ State of California Electrical
Contractor.
Work ExpEriEncE
Los Angeles Wastewater Integrated Network Systems (LAWINS),
Wastewater Collection System Division, LABOS, Playa Del
Rey, CA. Electrical and I&C Cost Estimator, 2018 - 2020. Jim
prepared electrical and Instrumentation & Control change order
cost estimates for this $300M design/build/maintain program being
managed by a consolidated team from Jacobs, IEM, and the City of
Los Angeles Bureau of Sanitation. The program management team
manages the Design-Build contractor for replacement of the aging
Distributed Control Systems (DCS) utilized to monitor and control
all the process operations throughout the existing five City of Los
Angeles wastewater treatment plants, the 7,500 miles of piping, as
well as all the pumping plants under the control of the City of Los
Angeles. The new system will allow the City to operate, control, and
monitor any of the treatment plants from a single location or multiple
locations throughout the City via fault tolerant Ethernet secured wide
area network. The new system will also centralize the gathering of
historical information across the “Enterprise” for the coordination of
facilities, resources, reporting, and energy management.
Pier 400 Corridor Storage Track Expansion, San Pedro, CA. Sr. Cost Estimator, NOV 2020 - JAN 2021.
The project consists of improvements at the Pier 400 Rail Storage Yard and Bridge. The scope of work included
construction of rail tracks, railroad signalization, compressed air equipment and system, access roadway and rail
bridge; installation of prestressed concrete piles and stone columns; handling and disposal of contaminated soil;
utility modifications, and other improvements. Jim prepared the electrical portion of the Engineer ’s cost estimate for
this project at 100% design phase.
Port of Oakland Berths 25 - 33 Expansion, Oakland, CA. Electrical Cost Estimator, 2016 - 2018. This $40M
project consists of hazardous waste abatement, demolition of existing buildings, relocation and construction of site
utilities, redevelopment of a 123-acre container yard, improvements to the access gate, installation of new electrical
Jim Burrmann
Role
Cost Estimator
Firm
IEM
Years of Experience
▪IEM - 8
▪Industry - 35
Education
▪Architecture/Mechanical Engineering
coursework, Cal-Poly Tech State
University, Pomona
Registrations / Certifications:
▪Certified Cost Estimator
▪Certified Electrical Contractor
Technical Expertise
▪Over 35 years of electrical system cost
estimating
▪Experience with large diameter
pipelines, main facilities, site utilities
projects
▪Change order cost estimating
experience
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City of Rancho Palos Verdes On-Call Project Management Services
gear provided as owner-furnished equipment, and construction of Marine Operations and Chassis Buildings. Jim
is responsible for preparing the project electrical budget estimate, preparing electrical change order estimates,
reviewing the contractor's estimate, and participating in change order negotiations.
POLA Berths 142 - 147 Intermodal Container Transfer Facility (ICTF), San Pedro, CA. Electrical Cost
Estimator, 2015 - 2016. Jim prepared independent electrical change order cost estimates for construction of Berth
142-147 ICTF. The Project will redevelop the existing Pier A Rail Yard into an automated intermodal container
transfer facility (ICTF). The overall upgrades and improvements slated for the Berths 142-147 Terminal have been
under planning and design for a number of years. The nexus of the improvements for this Terminal include not only
the container yard and ICTF facility, but also the main rail y-line connections to Berth 200, the outbound rail link from
the Port, and the Wilmington grade separation project, which will directly link access to the Trans Pacific Terminal
and other backland areas with the 110 freeway. Jim is responsible for preparing independent cost estimates for all
potential construction change orders, comparing the contractor’s cost proposals to the independent estimate, and
participating in change order negotiations.
LAR UV Facilities, Los Angeles, CA. Electrical Cost Estimator, 2010 - 2014. Jim prepared preliminary to final
construction cost estimates at various design phases for LADWP LAR and LAAFP UV disinfection facilities. He was
responsible for preparing mechanical and plumbing cost estimates for these two UV plants at 60% and 90% design
phases.
CNG Fueling Stations, LADWP, Los Angeles, CA. Electrical Cost Estimator, 2013 - 2015. This project consisted
of developing preliminary to final cost estimates for two Compressed Natural Gas Fueling Stations at LADWP West
Valley District Yard and Western District Yard. Jim was responsible for preparing the electrical cost estimates at 60%,
90%, and final design phases.
Hyperion Water Treatment Facility, Los Angeles, CA. Electrical Cost Estimator, 2019 - 2020. Jim prepared
electrical estimates for various projects at Hyperion Treatment Plant. Partial scopes of work included underground HV
duct banks, pad-mount outdoor substations, demolition, new motor-control centers, SCADA control improvements,
platform and gangway lighting systems, miscellaneous plant power systems, and site lighting. The total estimated
cost for these improvements was approximately $110.5 million.
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R26
City of Rancho Palos Verdes On-Call Project Management Services
Mr. Kim Romero has over 24 years of experience in construction
project and program scheduling, and project cost and schedule
controls. Mr. Romero has prepared resource- and cost-loaded
master program and project-specific schedules for college and K-12
educational facilities, buildings, hospital renovations, site utilities
(sewer, water, and sewer), wastewater treatment facilities, port and
harbor civil projects, recreational facilities, TBM tunneling, and military
housing facilities. Mr. Romero is experienced in reviewing contractors’
baseline and monthly schedule updates, evaluating contractors’
requests for time extension, status reporting, funding allocation
monitoring, forecasting and earn value analysis, and preparation of
owner parallel schedules. Mr. Romero has provided scheduling for
both Owner and Contractor.
Work ExpEriEncE
Los Angeles Department of Water & Power Ultraviolet (UV)
Filtration Facility #2, Sylmar, CA. Senior Scheduler, 2019 -
Present. Mr. Romero is providing scheduling services for the
construction of a new Ultraviolet (UV) Filtration Facility # 2 with
a budget of $ 49 million. Mr. Romero’s responsibilities updating
detailed resource-loaded project schedule and developing the fragnet
TIA schedules due to Owner caused delays, Mr. Romero provides
recommendations for schedule optimization, which is required due to
critical project completion date.
Los Angeles Bureau of Engineering Robertson Recreation
Center, Los Angeles, CA. Senior Scheduler, 2017 - Present. Mr.
Romero has developed the 90 Day Preliminary Schedule, Baseline Schedule and will be managing and monitoring
the construction schedule for the Contractor for this City of Los Angeles “Robertson Recreation Center” project. The
overall budget is $12 million for this project and Kim Romero will track the progress using the Monthly Schedule
Update, inputting the monthly actual costs, TIA’s if needed and attend scheduling meetings.
Caltrans CMGC Pilot Program for Selected Projects, Los Angeles, CA. Senior Scheduler, 2014 - 2018. Mr.
Romero is currently serving as the Senior Scheduler for the Caltrans CMGC Pilot Program. The Caltrans CMGC
Pilot program includes 6 distinguish projects with approximate budget of $110 billion. Mr. Romero is involved with
Independent Cost Estimate team (ICE) to provide scheduling services for the projects. The projects consists of the
following design build and construction projects:
• Oakland Bay Bridge Marine Foundation Removal
• State Route 58 Convert 7.5 Miles 2- Lane Highway to 4- Lane Expressway
• Reconstruction of Barton Road at Interchange 215 Freeway
Kim Romero
Role
Scheduler
Firm
IEM
Years of Experience
▪IEM - 6
▪Industry - 24
Education
▪Certification, Accounting, Carter
Business School
Registrations/Certifications
▪Certified P6 User
▪Certified OAR
Technical Expertise
▪Experience in providing scheduling
services to public and private clients
▪Certified Primavera user
▪Knowledgeable of not only Primavera
P6 but also Suretrak and Microsoft
Project
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City of Rancho Palos Verdes On-Call Project Management Services
• Ferguson Slide Restoration Construction of 2 - Lane Highway on New Alignment at Yosemite
• Interstate 5 North Coast Corridor Improvements consisting of approximately 22 Miles of HOV lanes, Rail and
Lagoon work in San Diego County
Los Angeles Bureau of Engineering North Central Animal Services Center Phase II, Los Angeles, CA. Senior
Scheduler, 2017 - Present. As a Senior Scheduler, Mr. Romero has developed the 90 Day Preliminary Schedule,
Baseline Schedule and will be managing and monitoring the construction schedule for the Contractor for this City of
Los Angeles North Central Animal Services Center Phase II project. The overall budget is $19 million for the North
Central Animal Center Phase II project. Kim Romero will track the progress using the Monthly Schedule Update,
inputting the monthly actual costs, TIA’s if needed and attend scheduling meetings.
Los Angeles Department of Public Works Venice Dual Force Main and Venice Pumping Plant Generator
Replacement, Los Angeles, CA. Senior Scheduler, 2017 - Present. As a Senior Scheduler, Mr. Romero
has developed the 90 Day Preliminary Schedule, Baseline Schedule and will be managing and monitoring the
construction schedule for the Contractor for this $90 million project. Mr. Romero will track the progress for the
Monthly Schedule Update, inputting the monthly actual costs and will be attending the weekly progress meetings.
Project consist of traffic control, site prep & sound walls excavation of 11 shafts, MTBM tunneling, piping, jet grouting,
structures and generator replacement.
Agua Hedionda Pump Station Replacement (AHLS), Carlsbad, CA. Senior Scheduler, 2015 - 2019. The project
included the construction of a prefabricated steel truss bridge, construction of a 33 million gallon a day capacity
wastewater lift station; construction of approximately 4,000 lineal feet of 36-inch diameter HDPE sewer force main
pipeline by open cut and trenchless methods of installation; construction of approximately 6,900 lineal feet of 54-inch
diameter gravity flow sewer pipeline by a combination of open cut and trenchless construction methods; construction
of approximately 290 lineal feet of 42-inch diameter gravity flow pipeline and construction of approximately 11,000
lineal feet of 18-inch and 12-inch diameter PVC recycled water pipeline and appurtenances. It also included
demolition of the existing sewer lift station, removal of a wooden truss bridge and removal of approximately 1,200
lineal feet of 42-inch diameter reinforced concrete sewer pipe and the miscellaneous components of the existing
sewer, and approximately 290,000 square feet of Asphalt Concrete overlay work. Mr. Romero kept track of the
contractor monthly schedule updates, prepared narratives to the schedule updates, prepared the response to the
Owner monthly written reports. Kim attended monthly schedule meetings and developed the Contractor Time Impact
Analysis and fragnet schedules pertaining to contractor delay issues.
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City of Rancho Palos Verdes On-Call Project Management Services
Mr. Schoeb is a California Registered Architect and a CSI Certified
Construction Specifier with over 33 years of professional experience
in project management and architectural design and specifications
of a wide variety of new construction and modernization projects.
Professional responsibilities as a practicing architect have included
the performance of complete consulting architectural services
(conceptual/schematic design, design development, construction
documents, field phase and project closeout).
Work ExpEriEncE
Vermont Corridor – Site 1, County of Los Angeles Community
Development Agency (LACDA), Los Angeles, CA. Peer Reviewer,
2017 - 2019. This project demolishes the existing County of Los
Angeles Department of Mental Health (DMH) Headquarters building
and constructs a new LEED Silver certified, 400,000 net usable sq.
ft., Class ‘A’ office building. When built, the building will be comprised
of a 7-story above grade podium parking area, one terrace level, plus
12 levels of office tower. The project also includes demolition of the
existing adjacent Shatto parking structure and construction of a new
10-story above-ground parking over 2-levels of subterranean parking
structure. Pablo performed the constructability review to verify plan
completeness.
Constructability and QA/QC Reviews for LAUSD and Various
Clients, Los Angeles, CA. Senior Project Manager, 2007 - 2017.
Mr. Schoeb performed numerous reviews of the architectural
discipline and project specifications for multiple building projects
mainly for the Los Angeles Unified School District. Reviews included
verification of compliance to District Standards (Guide Specifications,
Educational Specifications and School Design Guide), project completeness, and discipline coordination. Reviews
were performed at the following design phases: Preliminary Schematic Design, Final Schematic Design, Design
Development, 50% Construction Documents, 100% Construction Documents and back-checks reviews, of both
Design-Bid-Build and Design-Build projects. As part of the review process Mr. Schoeb reviews requests from
architects and engineers for inclusion of new products and for deviation from District standards. Mr. Schoeb also
attends meetings to discuss issues related to the project reviews.
• Review of over 100 school projects ranging from new charter schools, new buildings and major
modernizations, through science lab modernizations, HVAC and utilities projects, modular classroom building
additions, lunch pavilion improvements
Mr. Schoeb experience included the QA-QC review of several projects, such as:
Pablo Schoeb, RA, CCS
Role
Peer Reviewer / Value
Engineer
Firm
IEM
Years of Experience
• IEM - 2
• Industry - 33
Education
• BA, Architecture, Universidad Nacional
Federico Villarreal, Lima, Peru
Registrations/Certifications
• Registered Architect, CA, No. C 19086
Technical Expertise
• Experienced in providing value
engineering and peer review for public
buildings
• Familiar with City of Los Angeles Building
Codes
• Extensive experience in the design and
documentation of small to large size
projects
• Experience verifying compliance with
Plans and Specs
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City of Rancho Palos Verdes On-Call Project Management Services
• Calexico Border Station, Project by Dworsky and Associates
• Indiana Jones Temple of Doom, Project by Disney/Imagineering
• In-house quality control / plan check for several educational projects
Los Angeles Unified School District Various Projects, Los Angeles, CA. Technical Specifications Coordinator,
2007 - 2017. Pablo developed and maintained School Design Guide, Educational Specifications, Standard Technical
Details and Construction Specifications for the Facilities Services Division. He provided research and evaluation of
building components, materials, and emerging technologies and their implementation through District standards.
Pablo would review and respond requests for information from Design Managers, Architects and OARs in reference
to the standards, and evaluation and approval of deviation/substitution requests. He also, would support and
coordinate with the various organizations within the Facilities Services Division and QA/QC of specifications for New
Construction projects.
Los Angeles Unified School District Various Projects, Los Angeles, CA. Design Manager, 2004 - 2007. Pablo
Schoeb was responsible for the delivery of school designs and associated technical documentation as part of
the new school construction program, on schedule and within the estimated budget. His duties included ensuring
compliance with LAUSD Design Guide and Educational Specifications, making certain the drawings promote
excellent functional relationships, efficient use of construction materials, and quality design. He also was responsible
for ensuring completeness of Construction Documents to promote better construction bids through clarity and
completeness of bid information and verifying compliance with the Division of the State Architect (DSA) requirements
and promote plan completeness to foster faster DSA review and approval. Pablo would also review and recommend
Value Engineering and Cost Control studies.
Pablo Schoeb was responsible of the following projects:
• Central Los Angeles High School # 12
• East Los Angeles High School # 2
• Central Region High School # 13
• Central Region Elementary School # 13
• Bellingham Elementary School Addition
Leidenfrost-Horowitz and Associates Various Projects, Los Angeles, CA. Project Architect, 1989 - 2004. Pablo
Schoeb has an extensive experience in the design and documentation of large institutional projects, from the early
design phase through construction administration. Mr. Schoeb had the opportunity to work in association with two
of renowned architectural firms: Pei Cobb Freed Partners and Frank O. Gehry and Associates. His duties included
delivering projects from schematic design phase through construction documents, agency approval bid, followed by
construction administration. Coordinating with the consultants for the project, civil, landscape, structural, mechanical
and electrical. Managing architectural team to meet deadlines and project budget.
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City of Rancho Palos Verdes On-Call Project Management Services
Mr. Nakaiye is a California Registered Civil and Structural Engineer
with over 37 years of professional experience in project management,
program management, and structural design of a wide variety of
new construction and study/retrofit projects, including port and
harbor facilities, schools, hospitals, offices, commercial buildings
and industrial buildings. Professional responsibilities as a practicing
structural engineer have included the performance of complete
consulting structural services (conceptual/schematic design, design
development, construction documents, field phase and project
closeout). Mr. Nakaiye is also experienced as a building department
architectural/structural plan check engineer.
Work ExpEriEncE
Constructability Reviews, Port of Long Beach, Long Beach, CA.
Structural Constructability Reviewer, 2011 - 2013. Mr. Nakaiye
performed constructability and biddability review of the structural
disciplines for multiple building projects for the Middle Harbor
Development Program at Port of Long Beach. These have included
constructability reviews at 50%, 100% and Final Bid Set Plans for the
following projects:
• North Ops and IT Building
• Marine Ops Building & Power Crane Maintenance Shop
• Reefer Wash/Gen-Set Repair Building
• North Roadability Building
• Power Crane Building
Constructability Reviews, Port of Los Angeles, San Pedro, CA.
Structural Constructability Reviewer, 2010 - 2014. Mr. Nakaiye
performed constructability and biddability review of the structural
disciplines for multiple buildings and site improvement projects for the
Port of Los Angeles. These have included constructability reviews at
80% and 100% design phases for the following projects:
• Berths 144-145 Backlands Improvements
• Berths 142-147 ICTF and Backlands
• Berths 100-102 Marine Ops Building
• Berths 100-102 Crane Maintenance Building
• Berth 104 Crane Maintenance Building
• Berth 142 Crane Maintenance Building
Tom Nakaiye
Role
Peer Reviewer / Value
Engineer
Firm
IEM
Years of Experience
• IEM - 6
• Industry - 37
Education
• MS, Civil Engineering, Stanford
University
• BA, Architecture, Stanford University
Registrations/Certifications
• Professional Structural Engineer,
California, S2455
• Professional Civil Engineer, California,
C29521
Technical Expertise
• Over 37 years of experience in project
management services for public
projects
• Familiar with City of Los Angeles
building codes
• Extensive experience as a plan
checker for architectural/structural
disciplines
• Experience working with public
agencies
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City of Rancho Palos Verdes On-Call Project Management Services
Pier T Berths 132–140 Shore to Ship Power Project, Port of Long Beach, Long Beach, CA. Technical
Specifications Coordinator, 2010 – 2011. Mr. Nakaiye served as Technical Specification Coordinator for Port
of Long Beach Pier T Berths 132-140 Shore-to-Ship Power project. This project included a new shore to ship
electrical system to provide electrical power to container ships while berthed at Pier T. The scope of work included
improvements to the existing Main Terminal Substation, new underground duct banks, new shore to ship power
substations, new conduits under the existing wharf, new electrical vaults on the existing wharf, new shore power
outlet boxes in the new electrical vaults, new power and control cabling, and new control systems. He also served to
facilitate building department submittal and review.
Flight 93 National Memorial, National Park Service. Project Manager, 2008 - 2009. Mr. Nakaiye served as
structural Project Manager for Phase I of the Flight 93 National Memorial in Shanksville, PA. The memorial is to honor
the passengers and crew of United Airlines Flight 93 who stopped terrorists from reaching their target on September
11, 1991. The scope of structural work included new visitor shelter, new walls and new retaining walls overlooking the
crash site.
Various Projects, Los Angeles Unified School District (LAUSD), Los Angeles, CA. Program Manager, 2006 -
2008. Mr. Nakaiye served as Program Manager for the Life Safety and Seismic (LSS) program at LAUSD. The LSS
program included the replacement of the existing buildings, which are on or within 50-feet of a known active fault
(replacement cost is approximately $92 million) and the seismic anchorage for 17 existing tilt-up buildings (retrofit
cost is approximately $32 million). Mr. Nakaiye also served as a project manager for Chanda Smith Modified Consent
Decree (MCD) unit. As part of a modified consent decree, LAUSD agreed to make accessibility improvements to
existing facilities. The role of the MCD unit was to document the funds spent on making the improvements to the
Independent Monitor and to verify that the improvements were compliant with the California Building Code and the
Americans with Disabilities Act (ADA) guidelines. He also served as project manager in charge of developing a
policies and procedures manual for Existing Facilities department of LAUSD.
City of Long Beach Department of Planning & Building, Long Beach, CA. Plan Check Engineer, 2010 – 2011.
Mr. Nakaiye served as Plan Check Engineer in the building department. In this role, he was responsible for the plan
check of a wide variety of projects and provided structural technical direction to other plan check engineers. He also
provided structural engineering support to other City departments and bureaus, such as Community Development,
Public Works, and Planning.
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City of Rancho Palos Verdes On-Call Project Management Services
Hector Caballero is a California Registered Mechanical Engineer
with over 23 years of professional experience in mechanical design,
project management, peer and constructability reviews for a variety
of new construction, modernization and tenant improvement projects.
Direct employment experience working with major consulting
MEP firms, a mechanical contractor, and as a facilities owners
engineering/O&M representative have equipped me with a unique
perspective that considers all aspects of facilities design and
construction, while keeping project budgets and schedules in focus.
Representative projects include hospitals, skilled nursing facilities,
higher education buildings, offices, commercial and industrial
buildings. Professional responsibilities as a practicing mechanical
engineer, in-house engineer for a mechanical contractor and as
facility owners engineering representative responsible for oversight
of MEP consultant services have provided him with the necessary
knowledge to provide practical and insightful design, peer, code and
constructability reviews of construction documents.
Work ExpEriEncE
Vermont Corridor – Site 1, County of Los Angeles Community
Development Agency (LACDA), Los Angeles, CA. Peer Reviewer,
2017 - 2019. This project demolishes the existing County of Los
Angeles Department of Mental Health (DMH) Headquarters building
and constructs a new LEED Silver certified, 400,000 net usable sq.
ft., Class ‘A’ office building. When built, the building will be comprised
of a 7-story above grade podium parking area, one terrace level,
plus 12 levels of office tower. The project also includes demolition of the existing adjacent Shatto parking structure
and construction of a new 10-story above-ground parking over 2-levels of subterranean parking structure. Hector
provided the constructability review for the MEP systems.
University of Southern California (USC), Los Angeles, CA. Mechanical Team Lead / Program Manager, 2015
- 2017. Mr. Caballero managed the USC mechanical engineering group and provided oversight of contracted MEP
firms. Developed project scope and design drawings for deferred maintenance critical upgrade projects. Performed
peer, constructability, code compliance and USC standards review of mechanical and plumbing system designs
for over 50 major construction and renovation projects. He performed plan and specification reviews at all levels of
design development, construction set development and bid set development stages; met with users and MEP firms
to resolve engineering, constructability and standards issues.
Representative projects included:
• Michelson Center for Convergent Bioscience – New Construction
Hector Caballero, PE, CEM, LEED AP
Role
Peer Reviewer / Value
Engineer
Firm
IEM
Years of Experience
• IEM - 2
• Industry - 23
Education
• BS, Mechanical Engineering Cal Poly,
San Luis Obispo
Registrations/Certifications
• Registered Mechanical Engineer,
California, No. M33103
Technical Expertise
• Experienced in value engineering and
peer review of plumbing and mechanical
disciplines
• Familiar with City of Los Angeles building
codes
• Extensive experience with all aspects of
MEP oversight
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City of Rancho Palos Verdes On-Call Project Management Services
• Iovine Young Hall – New Construction
• Mudd Hall - Administration Office Renovations
• Biegler Hall – Science Lab Renovations
• Leavey Library – 4th Floor Tenant Improvements/Renovations
• Alan Hancock Foundation – Laboratory Renovations
• Hoffman Medical Research Building – Seismic Retrofit + Renovations
Los Angeles Unified School District, Los Angeles, CA. Design and Technical Specifications Coordinator
/ Supervising Mechanical Engineer, 2010 - 2015. Mechanical engineer of record for over 60 projects, Hector
performed peer, constructability, code compliance, and LAUSD standards review of mechanical and plumbing
systems, prepared by outside MEP firms, for over 200+ major construction and renovation projects. These reviews
were performed at all levels of design development, construction set development and bid set development stages.
He met with users and MEP firms to resolve outstanding engineering, constructability and standards issues.
Representative projects included:
• South Region High Schools #8 & #9 – New Construction
• Byrd Middle School Critical Repair/Renovations
• Beaudry Administrative Office Building Tenant Improvements
• Banning High School Major Renovations
• Bravo Medical Magnet Critical Repairs and Renovations
• Crenshaw High School Performing Arts Center
Western Allied Corporation, Los Angeles, CA. Senior Mechanical Engineer, 2007 - 2010. Hector Caballero
was responsible for developing the mechanical scope and ultimately the construction document for various projects
ranging from office building renovations to pharmaceutical cleanroom facility upgrades. He performed peer and
constructability reviews for designs developed by other firms that were to be executed by our company.
Representative projects included:
• San Gorgonio Medical Center – Various Tenant Improvements
• Eisenhower Medical Center - Various Tenant Improvements
• SpaceX – Data Center Upgrades, New Kitchen Facilities
• Summit Oaks Office Building - Tenant Improvements
• TEVA Pharmaceuticals - Mechanical Systems Critical FDA Upgrades
• Bel Air Bar & Grille + Offices
• Fox Studios Tenant Improvements, Los Angeles
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City of Rancho Palos Verdes On-Call Project Management Services
Mr. Corcios is a California Registered Professional Engineer, USGB
Council LEED Certified Professional, Design Build Institute of America
Certified Professional, and ASHRAE Certified Commissioning Process
Manager with over 32 years of professional experience in engineering,
project management and architectural design and specifications
development for a variety of new construction, and modernization
projects. Professional expertise and responsibilities have included the
performance of complete consulting electrical engineering services
(conceptual/schematic design, design development, construction
documents, construction technical support and project closeout).
Work ExpEriEncE
Vermont Corridor – Site 1, County of Los Angeles Community
Development Agency (LACDA), Los Angeles, CA. Peer Reviewer,
2017 - 2019. This project demolishes the existing County of Los
Angeles Department of Mental Health (DMH) Headquarters building
and constructs a new LEED Silver certified, 400,000 net usable sq.
ft., Class ‘A’ office building. When built, the building will be comprised
of a 7-story above grade podium parking area, one terrace level, plus
12 levels of office tower. The project also includes demolition of the
existing adjacent Shatto parking structure and construction of a new
10-story above-ground parking over 2-levels of subterranean parking
structure. Oscar performed the review of the electrical, life safety, and
communication signaling systems for this project.
Los Angeles Unified School District, Los Angeles, CA.
Constructability, QA/QC Reviews, Lessons Learned Process
Management, 2010 - 2012. Mr. Corcios performed numerous
reviews of electrical, life safety and communication signaling systems (power distribution, lighting, emergency
systems, computer network systems, public address, CCTV, Intrusion detection and surveillance systems, nurses
call and paging systems, etc.) and project specifications for multiple building projects mainly for the Los Angeles
Unified School District. Reviews included verification of compliance to District Standards (Scope compliance,
Guide Specifications, Educational Specifications and School Design Guide), project completeness, and discipline
coordination. Reviews were performed at the following design phases: Preliminary Schematic Design, Final
Schematic Design, Design Development, 50% Construction Documents, 100% Construction Documents and
back-checks reviews, of both Design-Bid-Build and Design-Build projects. As part of the review process, Mr.
Corcios reviews requests from architects and engineers for inclusion of new products and for deviation from District
standards. Mr. Corcios provides design and construction, and represents the owner in the resolution of identified
issues, and design and construction changes. Highlights from Oscar's work included:
Oscar Corcios, PE, LEED AP, DBIA, CCPM
Role
Peer Reviewer / Value
Engineer
Firm
IEM
Years of Experience
• IEM - 2
• Industry - 32
Education
• BSEE, California State University, Los
Angeles
Registrations/Certifications
• Professional Engineer, California, No.
M33103
Technical Expertise
• Experienced in value engineering and
peer review for electrical disciplines for
public agencies
• Familiar with City of Los Angeles
electrical building codes
• Extensive experience with all aspects of
electrical, life safety and communication
systems oversight
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City of Rancho Palos Verdes On-Call Project Management Services
• Reviewed of over 100 school projects ranging from new charter schools, new buildings and major
modernizations – new classroom buildings, science laboratories, HVAC, utilities, power systems upgrades,
lighting systems, modular classroom building additions, lunch pavilion improvements, new auditoriums and
multipurpose buildings.
• Managed the Lessons Learned and QA/QC program. Coordinated tracking and resolution of identified issues
and their implementation to Standard documents to eliminate repletion of costly errors.
Los Angeles Unified School District, Los Angeles, CA. Technical Specifications Coordinator, 2005 - 2017.
Oscar developed and maintained School Design Guide, Educational Specifications, Standard Technical Details
and Construction Specifications for the Facilities Services Division. He researched and evaluated the of building
components, materials, and emerging technologies and their implementation through District standards. Oscar also
reviewed and responded requests for information from Design Managers, Architects and OAR's in reference to the
standards, and evaluation and approval of deviation/substitution requests. He supported and coordinated with the
various organizations within the Facilities Services Division to determine projects scope compliance with District
Standards, stakeholders expectations, and basis of design. Highlights from Oscar's work included:
• Performed the review of over 100 new construction and major modernization projects from project conceptual
design to construction phase. Evaluated and approved design changes, product substitutions, and determined
beneficial impacts to the projects’ quality, budgets and schedules, and ongoing maintenance impacts through
the life of the buildings.
• Developed Construction specifications.
• Developed District Standard for the Commissioning of new and modernization projects.
• Developed Facilities Services Division Standard Operating Procedures for Lessons Learned and
Commissioning operations.
Los Angeles Unified School District - Facilities Technology Program Management, Los Angeles, CA.
Constructability Specialist, 2000 - 2005. Mr. Corcios provided construction technical support and construction
project management, administration and leadership for the construction and program management of over 400
Safety and Technology projects. He performed QA/QC and constructability reviews for electrical, life safety and
communication signaling systems (power distribution, lighting, emergency systems, computer network systems,
public address, CCTV, intrusion detection and surveillance systems.)
• Provided leadership and implemented a series of modifications and requirements to the review process to
expedite the approval process, compliance with scope of work, industry standards and applicable codes, and
meet bidding schedules.
• Facilitated and established a system for submission and approval of proposed designs for a program of 400
schools scheduled to receive computer Networks, Public address Systems, Intrusion Detection and Close
Circuit Television, and miscellaneous power distribution, lighting and electrical service up-grades.
• Achieved estimated savings to the program of approximately $135M Dollars – over design costs elimination,
and saving through elimination of potential change orders, code deficiencies, and construction errors due to
lack of compliance with standards.
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City of Rancho Palos Verdes On-Call Project Management Services
Mr. David Cramp has more than 20 years of professional experience
in Engineering, Design, MEP Coordination, project management,
BIM, inspection, and other related services in the construction field.
As an engineer, MEP Coordinator, and Project Manager, David has
coordinated and managed design and construction of refinery plants
and systems, data centers, office buildings, schools, condominiums,
solar panels, fuel cells, cafeterias, auditoriums, site utilities, and more.
He is well-versed in every facet of construction means and methods
including but not limited to: process piping, water, sewer, storm drain
lines, demolition, earthwork, concrete paving, asphalt roadways,
foundations, electrical and plumbing systems, mechanical systems,
fire sprinkler, plumbing, security, data, audio visual systems, elevators,
and all elements of the design and construction process. David is
experienced in problem solving by identifying potential issues in
advance to minimize cost and schedule impacts and helps maintain
the flow of information between stakeholders.
Work ExpEriEncE
Pier 400 Corridor Storage Tracks Expansion, San Pedro, CA.
Lead Constructability Reviewer, 2020. This project included
demolition of the existing railroad tracks at Pier 400 Corridor and
installing 41,500 linear feet of new railroad tracks, rail signalization,
asphalt concrete paving at Pier 400 Corridor and improvements at
Reeves Street. David performed constructability review of demolition,
mechanical, electrical, and plumbing disciplines for this project at
100% design phase.
Constructability Reviews, Long Beach, CA. MEP Constructability
Reviewer, 2011 – 2013. David performed constructability reviews for MEP disciplines for multiple building projects
for the Middle Harbor Development Program at Port of Long Beach. These have included constructability reviews at
50%, 100% and Final Bid Set Plans for the following projects:
• North Ops. and IT Building
• Marine Ops. Building & Power Crane Maintenance Shop
• Reefer Wash/Gen-Set Repair Building
• North Roadability Building
• Power Crane Building
Various Projects, San Pedro, CA. MEP Constructability Reviewer, 2010 – 2014. David performed constructability
reviews for MEP disciplines for multiple buildings and site improvement projects for the Port of Los Angeles. These
have included constructability reviews at 80% and 100% design phases for the following projects:
David Cramp, ME, LEED AP
Role
Peer & Constructability
Reviewer
Firm
IEM
Years of Experience
• IEM - 5
• Industry - 20
Education
• BS, Mechanical Engineering,
University of CA, Santa Barbara
Registrations/Certifications
• Professional Engineer (ME), CA
M330328
• LEED AP
• OSHA 10 Certified
Technical Expertise
• Expert in peer review and
constructability reviews of MEP
disciplines
• Familiar with public works projects
• Served as QA Engineer on several
building and site facilities
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City of Rancho Palos Verdes On-Call Project Management Services
• Berths 144-145 Backlands Improvements
• Berths 142-147 ICTF and Backlands
• Berths 100-102 Marine Ops. Building
• Berths 100-102 Crane Maintenance Building
• Berth 104 Crane Maintenance Building
• Berth 142 Crane Maintenance Building
Placentia Yorba Linda USD – Performing Arts Center, Yorba Linda, CA. Project Manager, JUN 2012 - AUG
2015. David Cramp served as the Project Manager for the $11 million dollar ground up construction of a new 630-
seat performing arts center. The project work includes over-excavation and compaction, structural foundation
systems, CMU and steel structure, stadium seating, restrooms, audio visual systems, rigging, new electrical
switchgear, mechanical equipment and ductwork, fire sprinkler system, new parking lot, site concrete, site electrical,
and storm drain system. David is responsible for subcontractor buy-out, supervision, quality assurance, change
orders, payments, etc. David and his team utilized 3-D BIM coordination for MEP + Structural coordination,
constructability reviews, schedule reviews, and shop drawing production. Constructability reviews helped determine
the final schedule sequence, utilization of a cable tray in lieu of conduit, large duct routing, and rigging locations.
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IEM
302 W. 5th Street, Suite 207
San Pedro, California 90731
(310) 221-0749
I-75
PRESENTED BY
Hout Construction Services, Inc.
DBA Hout Engineering
CONTACT
Sam Hout, PE
(949) 374-2553
shout@houtconstruction.com
CITY OF RANCHO
PALOS VERDES
April 15, 2022
REQUEST FOR PROPOSAL
On-Call Project Management Services
J-1
CITY OF RANCHO
PALOS VERDES
Request for Proposals
On-Call Project Management Services
Cover Letter 1
Approach to Scope of Services 3
Organization and Staffing
Organization Chart
Team Allocation and Availability 5
6
Staff Qualifications and Experience
Firm Profiles
Prior Team Experience
Key Personnel Resumes
Reference Projects
7
8
9
13
Quality Control Plan 18
Acceptance of Conditions 19
TABLE OF CONTENTS
J-2
COVER LETTER
City of Rancho Palos Verdes
On-Call Project Management Services 1
April 15, 2022 Submitted via email
Slopez@rpvca.gov
City of Rancho Palos Verdes
Sean Lopez, Assistant Engineer
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
SUBJECT: CITY OF RANCHO PALOS VERDES | PROPOSAL FOR ON-CALL PROJECT MANAGEMENT SERVICES
Dear Mr. Lopez:
The City of Rancho Palos Verdes (City) is known for their dramatic architecture,
collective effort in maintaining and preserving open space, and vast natural
space along the Pacific Ocean in Southern California. The City is requesting
proposals from qualified consulting firms for On-Call Project Management
Services for a variety of current and future City projects.
Hout Construction Services, Inc. DBA Hout Engineering (HCS) offers the City
a team of seasoned professionals with expert services in: Project/Program
Management, including, design management, bid and award administration
and preconstruction services; Project/Construction Management and
Inspections, including resident engineering, inspections, and office
engineering; Quality assurance for soils/materials testing; Quality assurance for
surveying, staking/monitoring and monumentation; Public outreach support;
Stakeholder, agency, and third-party coordination; Project controls, including
cost/schedule controls and comprehensive electronic documentation; and
SAFETY. We are the right team to serve the City for the following reasons:
PROJECT MANAGEMENT WITH THE RIGHT PERSPECTIVE. Sam Hout, PE,
Project Manager, has served the transportation industry and Southern California clients for more than 30 years. Sam is
not only a professional engineer, but also a licensed general contractor—so he sees projects from both perspectives.
He combines this knowledge and experience to ensure designs are biddable and constructible, meet project goals, and
are completed on schedule and within budget. He has managed multiple major transportation and municipal projects,
including highway/ bridge, streets and roads, transit, and transit facilities; has overseen entire freeway programs,
developed Metrolink tracks and stations; and managed development for OCTA’s maintenance/operations bus bases and
transportation centers. In addition, Sam has worked on major city projects such as the Orange County Great Park Project
(OCGP) and the North Irvine Traffic Mitigation Program (NITM) for the City of Irvine and 3 major Intersection Projects for
the City of San Gabriel, and Traffic Calming Projects for the City of Mission Viejo.
FLEXIBLE TEAM. FLEXIBLE APPROACH. The HCS Team will provide the most cost-efficient staff structure to control
the budget and schedule for every task order and will bring added value to the City. The HCS Team members pride
themselves on understanding program/project goals and objectives—to deliver excellent services that fit the City’s
budget while focusing on quality and safety. HCS’s experience having managed several on-call contracts and other
relevant SoCal signature projects will keep the City’s project momentum going.
HCS AT-A-GLANCE
Name & Address
HOUT CONSTRUCTION SERVICES,
INC. DBA HOUT ENGINEERING
20250 SW Acacia Street, Suite 150
Newport Beach CA 92660
Primary Contact Information
Sam Hout, PE, Project Manager
(949) 274-4501 (o) | (949) 374-2553 (c)
Type of Organization
California Corporation | 07/31/2007
Entity No. C3010316
Company Officers
Sam Hout, PE (949) 374-2553
Adam Hout (949) 374-4460
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COVER LETTER
City of Rancho Palos Verdes
On-Call Project Management Services 2
STATEMENT. As Principal of HCS, I can make legally binding commitments on behalf of our team and could execute the
City’s contract. HCS has been financially stable and conservative. Our firm has been audited by several public agencies
and has always followed generally accepted accounting practices. I am available to expand on any portion of our
proposal if you have any questions and please don’t hesitate to contact me at (949) 374-2553 or via email at
shout@houtconstruction.com.
Sincerely,
Hout Construction Services, Inc.
Sam A. Hout, PE
Principal/Project Manager
J-4
APPROACH TO SCOPE OF SERVICE
City of Rancho Palos Verdes
On-Call Project Management Services 3
As part of the Request for Proposal, the City of Rancho Palos Verde has provided a general Scope of Services for this
On-Call procurement. Below is a summary of services:
The HCS Team will work under the direction of the Public Works Director or designee to handle service tasks, as they are
required. Work orders for specific tasks and expected deliverables will be issued on an as-needed basis.
GENERAL MANAGEMENT
• Develop Project Work Plan (on City form) to map out how project will go from current status to final completion;
• Prepare reports, deliver presentations, and lead meetings (prepare agendas and read-aheads, facilitate discussions,
develop and distribute meeting minutes) to the City Council, City leadership team, and stakeholder groups;
• Submit weekly Project Status Report (on City form) to document:
-Project risks or issues that may impact scope, schedule, or budget
-Current status
-Prior week’s activities
-Upcoming week’s activities
-Current schedule against baseline schedule
-Current budget status against baseline budget
-Contract authorization available, expiration date, and needed action
SCHEDULE MANAGEMENT
• Prepare overall project budget by phase for inclusion in Project Work Plan
• Conduct regular design progress meetings and monitor progress compared to baseline schedule; request additional
budget when needed and provide justification
• Proactively identify schedule risk and develop recovery strategies to mitigate impact
• Prepare a schedule for each on-call task order
BUDGET MANAGEMENT
• Prepare overall project budget by phase for inclusion in Project Work Plan
• Track actual costs by phase and compare to budgeted amount; forecast ongoing resource needs and assesses
sufficiency of remaining budget; request additional budget when needed and provide justification
• Proactively identify budget risk and develop recovery strategies to mitigate impact
• Prepare Design Change Order/Contract Amendment packages (on City form) including narratives explaining
circumstances leading to Change Order, cost analysis, and other supporting documentation
• Review Pay Requests for accuracy and inclusion of all necessary information and recommend approval
SCOPE OF SERVICES
J-5
APPROACH TO SCOPE OF SERVICE
City of Rancho Palos Verdes
On-Call Project Management Services 4
QUALITY MANAGEMENT
• Perform quality assurance review of all design submittals, check-sets, and bid documents; generally including plans,
specifications, cost estimates, and other contract documents to assure:
-Plans and specifications meet all applicable standards
-No errors, omissions, vague, or conflicting information
-Engineering judgement is appropriately used
-Assumptions are reasonable and valid
-Cost estimates are comprehensive, use most applicable units and prices, and apply suitable contingencies
-Critical path method construction schedule provides the appropriate amount of time to complete construction
as quickly as possible without increasing costs due to excessive schedule constraints
• Perform constructability review to ensure that design can be constructed within the known physical constraints
• Perform value engineering and identify opportunities to improve design and reduce costs
COORDINATION
• Coordinate with outside agencies to ensure that all permits are procured in a timely manner
• Assist with bidder solicitation activities
• Assist in the procurement of furniture, fixtures, and equipment
• Assist in coordinating the temporary relocation of staff and operations prior to and during construction
DELIVERABLES
The Project Management Deliverables are:
• Project Work Plan (on City-provided form)
• Weekly Project Status Report (on City-provided form)
• Baseline project schedule
• Project schedule markups and updates
• Project schedule deviation memoranda
• Baseline project budget
• Project budget markups and updates
• Plan review comments
• Various reports and technical memoranda
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ORGANIZATION & STAFFING
City of Rancho Palos Verdes
On-Call Project Management Services 5
ORGANIZATION CHART
PROGRAM MANAGEMENT TEAM
The organization chart presented displays our proposed team organization, depth of resources, and coordination
between team members. HCS will ensure a thorough work product, a cross-pollination of program management, and
effective management of all projects associated with this contract. We will ensure that the Project Manager and key
personnel shall remain assigned through the entirety of the projects, if a personnel change becomes necessary, the City
shall have approval authority of any proposed personnel.
Sam Hout, PE
Principal/Project Manager
PRIMARY CONTACT PERSON:
Sam Hout, PE
Principal/Project Manager
(949) 374-2553
shout@houtconstruction.com
COORDINATION AND
INVOICING DOCUMENT CONTROLTECHNICAL STAFF SUPPLEMENTAL SERVICES
Adam Hout
Project Controls
Jayme Fairfield
Document Control
Emily Yu, PE
Project Engineer
Brianna Arquette
Project/Field Engineer
Omid Koohi
Construction Engineer
Ahmed Sobhy
Scheduling and Estimating
Geotechnical/Soils/
Materials Testing and
Inspection
Environmental Mitigation
and Compliance
QA Survey
(These services will be
as-needed; firms will be
chosen from the City’s
on-call list)
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ORGANIZATION & STAFFING
City of Rancho Palos Verdes
On-Call Project Management Services 6
TEAM ALLOCATION AND AVAILABILITY
We have carefully selected team members who are currently available for this project. The table below shows our
key personnel, their position for this project, current assignments, and level of availability for the On-Call Project
Management Services.
Key Staff assigned Current assignments
Commitment
to The City of
Rancho Palos Verdes
Sam Hout, PE
Principal/Project Manager
▪OCTA PM/CM Transit Facilities
▪RPV Landslide Program Manager 50 %
Adam Hout
Project Controls
▪OCTA PM/CM Transit Facilities
▪RPV Landslide Program Manager 20 %
Emily Yu, PE
Project Engineer ▪RPV Landslide Program Manager 50 %
Omid Koohi
Construction Engineer
▪OCTA PM/CM Transit Facilities
▪RPV Landslide Program Manager 20 %
Brianna Arquette
Project/Construction Engineer
▪OCTA PM/CM Transit Facilities
▪RPV Landslide Program Manager 25 %
Ahmed Sobhy, M.Sc.
Scheduling and Estimating ▪Miscellaneous Projects 25 %
Jayme Fairfield
Document Control ▪RPV Landslide Program Manager 50 %
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STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 7
FIRM PROFILE AND SERVICES
HOUT CONSTRUCTION SERVICES, INC. (HCS) is a California corporation formed to provide comprehensive planning,
engineering and program/construction management, project controls, resort and facility operation and maintenance
and related consulting services to both public and private clients. HCS consulting engineers have experience working on
large infrastructure programs in the areas of: bridge/highway, streets/roads, transit/rail, ports, airports, multi-use projects
including resorts, theme parks and sporting facilities.
PROGRAM MANAGEMENT SERVICES
Design Management and oversight
Finance and Programming
Contracts Support and Development
Scope development
• Negotiation
• Management
Project Development
• Project concept studies
• Design standards
• PS&E and Construction Documents
• Bid and Award
• Contractor Selection
• Claims Avoidance
CONSTRUCTION MANAGEMENT SERVICES
Program Support Services
• Scheduling
• Estimating
• Value engineering/Constructability Analysis
• Project controls
• Claims and Technical Support
Project Management Services
• Conceptual and planning phase
• Programming phase
• Design phase
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STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 8
PRIOR TEAM EXPERIENCE
OCTA PM/CM FOR TRANSIT FACILITIES
Orange County
ALTA MIRA CANYON
Rancho Palos Verdes
LBER GAS PIPELINE REMOVAL
Long Beach
NORTH IRVINE TRAFFIC MITIGATION
IRVINE
RPV PROGRAM MANAGER LANDSLIDE
Rancho Palos Verdes
SCRRA METROLINK PM/CM PROGRAM
Los Angeles
SAN GABRIEL 3 INTERSECTION PROJECTS
San Gabriel
PALOS VERDES DRIVE SOUTH REPAIRS
Rancho Palos Verdes
SHAFFER PARK
Orange
I-405 DESIGN-BUILD OCTA
Orange County
PORTUGUESE BEND EIR
Rancho Palos Verdes
ORANGE COUNTY GREAT PARK
Irvine
J-10
STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 9
EDUCATIONM.S., Civil Engineering, California State University Long Beach
B.S., Civil Engineering, University of Texas at Arlington
REGISTRATIONSProfessional Civil Engineer CA No. 38256
Licensed General Contractor, CA License No. 1018297 (A Classification)
CERTIFICATIONSMetrolink Roadway Worker Safety Certification No. RWP 160308
I-405 OC Partners Safety Certification
BCSP Certification- prior to construction
TOTAL YEARS
EXPERIENCE31 years
SAM HOUT, PE
PRINCIPAL/PROJECT MANAGER
Sam has more than 30 years of demonstrated success in engineering and construction of
civil engineering and infrastructure projects. His diversified experience in both the public
and private sectors has positioned him to be an industry leader in the US and around
the globe. He melds strong technical acumen and interpersonal skills with excellent
communication abilities to effectively relate to all management levels. He retains a high
level of enthusiasm on his assignments and projects. Mr. Hout delivers quality projects on
time and within budget. Sam’s relevant project experience includes Project Management
and Construction Management Services for Transit Facilities Projects, I-405 Design-Build
Project, Long Beach Energy Resources (LBER) Gas Pipeline Removal, Measure M Program,
Measure M2 Program, Metrolink Construction Management Program, Engineering Design
Services for 17th Street/SMC/Expo Bike Path Connection and Michigan Avenue Greenway
Extension, Orange County Great Park, and Disney’s California Adventure.
SELECT PROJECT EXPERIENCE
Rancho Palos Verdes, Landslide Program Manager, Rancho Palos Verdes, CA
HCS’s responsibilities consist of project management and construction management
services pertaining to the Rancho Palos Verdes Landslide, Portuguese Bend Landslide
remediation (including remediation design peer review), Palos Verdes Drive South
roadway repair management, and Altamira Canyon.
OCTA, Project Management and Construction Management Services for Transit
Facilities Projects, Orange County, CA
-Construction Manager leading PM/CM services for OCTA’s transit facilities projects
-Responsible for managing the projects at five bus maintenance and operations bases
(bus bases), five transportation centers, and two park-and-ride facilities
-OCTA has identified more than 20 individual projects to be completed by 2021
-Team’s responsibilities include full PM/CM services, agency coordination, document
control, construction planning, project controls, and construction oversight
I-405 Design-Build Project, Orange County, CA
-Design-Build Coordinator and Financial Business Manager on the project
-Orange County Transportation Authority (OCTA) in cooperation with the California
Department of Transportation (Caltrans) selected OC 405 Partners to design and
construct the I-405 Improvement Project
-Key elements of this approximate 16-mile widening project through 8 municipalities; 7
roadway segments; 2 interchange reconstructions, 18 bridge replacements, 19 bridge
widenings, and 105 special design walls
OCTA, Measure M Program, Orange County, CA
-Program Manager/Director of Design and Construction responsible for the $3.1 billion
Measure M improvement projects, including freeway, rail, and transit facilities
-Managed design, right of way engineering and acquisition, and construction
-Projects included funding, master planning, designing, and constructing; light rail and
heavy rail; bus transit facilities; freeway and highway improvements; and street and road
improvements
-Program was completed on schedule, within budget, and with no claims
Disney’s California Adventure, Anaheim, CA
-Assisted in developing Disney’s $2 billion Anaheim resort expansion
-Instrumental in developing the construction management plan for the infrastructure
group to guide the design and construction of streets, parking, and park development
projects
-Delivered $800 million of infrastructure projects within the first year of the project
-Oversaw the construction of the entire site, underground utilities, pads grading and the
re-construction of the monorail station at the Disneyland Hotel
STAFF QUALIFICATIONS - KEY PERSONNEL RESUMES
J-11
STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 10
Emily is responsible for program management and construction management activities
on several projects with the Orange County Transportation Authority (OCTA). As a
Project Engineer, Emily oversees design/construction work and provides comprehensive
engineering services to the projects. In addition, she has supported Metro on the San
Gabriel Intersection Projects providing engineering drawings and cost estimates.
RELEVANT EXPERIENCE
Rancho Palos Verdes, Landslide Program Manager, Rancho Palos Verdes, CA
HCS’s responsibilities consist of project management and construction management
services pertaining to the Rancho Palos Verdes Landslide, Portuguese Bend Landslide
remediation (including remediation design peer review), Palos Verdes Drive South roadway
repair management, and Altamira Canyon.
Project Management & Construction Management for Transit Facilities Projects,
Orange County Transportation Authority, Orange County, CA
-Fullerton Transportation Center Revitalization, Orange County Transportation Authority,
Orange County, CA
-Anaheim Bus Base 7 HV Unit Replacement, Orange County Transportation Authority,
Orange County, CA
-Electric Vehicle Charging Stations at Garden Grove & Santa Ana Bus Bases, Orange
County Transportation Authority, Orange County, CA
-Maintenance Shop Floor Restoration at Garden Grove Bus Base, Orange County
Transportation Authority, Orange County, CA
-Replacement of HVAC Units at Garden Grove Bus Bas Maintenance Building, Orange
County Transportation Authority, Orange County, CA
-Lower Roof Replacement at Garden Grove Annex Building, Orange County
Transportation Authority, Orange County, CA
-Anaheim Bus Base 6 HV Unit Replacement, Orange County Transportation Authority,
Orange County, CA
EDUCATIONMS, Structural Mechanics and Materials, Cornell University, 2018
BS, Civil Engineering, California State Polytechnic University, Pomona, 2017
REGISTRATIONProfessional Civil Engineer, CA No. 92035
TOTAL YEARS
EXPERIENCE5 years
EMILY YU, PE
PROJECT ENGINEER
J-12
STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 11
EDUCATIONM.S., Civil Engineering with a focus in Structural Engineering, California State University, Fullerton
B.S., Civil Engineering, California State University, Fullerton
TOTAL YEARS
EXPERIENCE1 Year
BRIANNA ARQUETTE, M.SC.
PROJECT/FIELD ENGINEER
Brianna is responsible for program management and construction management activities
on several projects with the Orange County Transportation Authority (OCTA). As a Project
Engineer, Brianna oversees design/construction work and provides comprehensive
engineering services to the projects. In addition, she has supported Metro on the San
Gabriel Intersection Projects providing engineering drawings and cost estimates.
RELEVANT EXPERIENCE
Rancho Palos Verdes, Landslide Program Manager, Rancho Palos Verdes, CA: HCS’s
responsibilities consist of project management and construction management services
pertaining to the Rancho Palos Verdes Landslide, Portuguese Bend Landslide remediation
(including remediation design peer review), Palos Verdes Drive South roadway repair
management, and Altamira Canyon.
Project Management & Construction Management for Transit Facilities Projects, Orange
County Transportation Authority, Orange County, CA
-Fullerton Transportation Center Revitalization, Orange County Transportation Authority,
Orange County, CA
-Anaheim Bus Base 7 HV Unit Replacement, Orange County Transportation Authority,
Orange County, CA
-Electric Vehicle Charging Stations at Garden Grove & Santa Ana Bus Bases, Orange
County Transportation Authority, Orange County, CA
-Maintenance Shop Floor Restoration at Garden Grove Bus Base, Orange County
Transportation Authority, Orange County, CA
-Replacement of HVAC Units at Garden Grove Bus Bas Maintenance Building, Orange
County Transportation Authority, Orange County, CA
-Lower Roof Replacement at Garden Grove Annex Building, Orange County
Transportation Authority, Orange County, CA
-Anaheim Bus Base 6 HV Unit Replacement, Orange County Transportation Authority,
Orange County, CA
EDUCATIONB.A., Business Administration, with an emphasis in Entrepreneurial Finance, Point Loma Nazarene University
REGISTRATIONSSeries 65
TOTAL YEARS
EXPERIENCE5 years
ADAM HOUT
PROJECT CONTROLS MANAGER
Adam specializes in collecting relevant data, analyzing schedule and cost impacts to the
project for claims avoidance and documentation preparation. Prior to working with HCS,
Adam was a Financial Advisor and Institutional Investment Consultant for a Southern
California based wealth management firm. In addition to providing comprehensive
investment management to high net worth clients, Adam submitted numerous proposals
for institutional projects totaling over $1.7 Billion in assets. Previously, Adam was a District
Manager for a Fortune 500 company where he provided financial services and project
documentation to business clients of all sizes. During this time, Adam received a multitude
of performance awards as well as being inducted into the company’s globally recognized
management training program.
RELEVANT EXPERIENCE
-Rancho Palos Verdes, Landslide Program Manager, Rancho Palos Verdes, CA: HCS’s
responsibilities consist of project management and construction management
services pertaining to the Rancho Palos Verdes Landslide, Portuguese Bend Landslide
remediation (including remediation design peer review), Palos Verdes Drive South
roadway repair management, and Altamira Canyon.
-OCTA Project Management and Construction Management Services for Transit Facilities
Projects, Orange County, CA
-Ken Stern & Associates/Lido Advisors, LLC., San Diego, CA
-Automatic Data Processing, San Diego, CA
-StepStone Group, San Diego, CA
J-13
STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 12
AHMED SOBHY, M.SC.
HOUT CONSTRUCTION SERVICES | PROJECT SCHEDULER
Ahmed Sobhy has over 27 years of proven experience managing
large-scale developments, design, and construction projects for
infrastructure, multi-use facilities, highway, airports, resort, and
commercial projects. His excellent track record is based on delivering
high-profile projects, on schedule and within budget for public
agencies and private owners. His exceptional management, leadership,
team building, and communication skills have proven invaluable to
keeping projects on schedule and budget.
RELEVANT EXPERIENCE
-SCRRA, Various Projects, Southern California
• San Gabriel Track Improvements
• Camarillo Station Improvements
• Sun Valley Siding and Newhall Line Exchange
• Orange County Three Bridge Project
• San Gabriel Subdivision Tie Replacement
• Penlon Bridge Project
EDUCATIONM.S., Civil Engineering (Construction Management) California State University, Long Beach
B.S., Civil Engineering. Ein Shams University
TOTAL YEARS
EXPERIENCE27 years
OMID KOOHI
FIELD INSPECTOR
Omid has extensive experience as a resident geotechnical and
concrete inspector for more than 30 projects across different industries,
as well as Deputy Grading Inspector for the City of Los Angeles. He
most recently worked on Orange County Transportation Authority’s
(OCTA) transit facilities projects including their Anaheim, Santa Ana,
and Garden Grove Bus Bases.
RELEVANT EXPERIENCE
-Project Management & Construction Management for Transit
Facilities Projects, Orange County Transportation Authority, Orange
County, CA
-Puente Valley Operable Unit Remediation System
-LA deputy grading inspector at projects including North East police
station parking structure
EDUCATIONB.S, Civil Engineering, Sharif University of Technology, Tehran, Iran
CalTrans Soil and Aggregate JTC Certified; ACI Certified; ICC Soil Special Inspector
TOTAL YEARS
EXPERIENCE
18 years
JAYME FAIRFIELD
DOCUMENT CONTROL
Jayme has 29 years of marketing and project administration
experience in the A/E/C industry working on projects throughout
Southern California and nationwide. Most of her experience is in the
transportation market, from small municipal task orders to multi-billion-
dollar design-build projects. Jayme manages, develops, and edits
project reports and proposals, multimedia presentations, and other
electronic efforts. She coordinates with subconsultants, from a small
handful to dozens on one project. Her software skills include Adobe CC,
including InDesign, Photoshop, Acrobat Pro, and Illustrator; Microsoft
Office, including Word, Excel, PowerPoint, Access, and Outlook; and
Deltek.
RELEVANT EXPERIENCE
-Rancho Palos Verdes – Program Manager Landslide Monitoring
Program
-Metro Purple Line 2 Design-Build Project
-Metro Purple Line 3 Tunnels & Stations Design-Build Projects
EDUCATIONB.S., Early Childhood Education, Child Development and Family Studies, California State University, Long Beach
TOTAL YEARS
EXPERIENCE30 years
J-14
STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 13
RELEVANT SCOPE OF WORK FEATURES
PROJECT NAME PROGRAM MANAGEMENTGENERAL MANAGEMENTSCHEDULE MANAGEMENTBUDGET MANAGEMENTQUALITY MANAGEMENTCONSTRUCTION MANAGEMENTCONSTRUCTION INSPECTIONSTAKEHOLDER COORDINATIONPLANNING & CONCEPT DESIGNENVIRONMENTAL CLEARANCECONSTRUCTABILITY/BID-OCTA PM/CM Services for Transit Facilities Projects
Orange County, CA l l l l l l l l l l l
Long Beach Energy Resources (LBER) Gas Pipeline Removal
Long Beach, CA l l l l l l l l
Alta Mira Canyon Drainage
Rancho Palos Verdes, CA l l l l l l l l l l l
RPV Program Manager – Landslide Monitoring
Rancho Palos Verdes, CA l l l l l l l l l l l
Orange County Great Park
Irvine, CA l l l l l l l l l l l
Shaffer Park
Orange, CA l l l l l l l l l l l
I-405 Improvements Design-Build
Orange County, CA l l l l l l l l l l l
REFERENCE PROJECTS
HCS has earned a reputation for their ability to successfully implement complex projects. We believe that one of a
professional consultant’s primary responsibilities is to create designs in the present to respect the culture of a community,
and adequately service the future. It is this philosophy that serves as the foundation to our project approach. Our proposed
project team members have successfully completed similar assignments as a result of previous engagements. The following
pages show specific project profiles within the last three years on which our team members have worked, exemplifying
related requirements of the proposed On-Call Project Management Services.
J-15
STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 14
PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT SERVICES FOR
TRANSIT FACILITIES PROJECTS
Orange County, CA
As the prime consultant PM/CM for OCTA’s transit facilities
projects, HCS is responsible for managing the projects at five bus
maintenance and operations bases (bus bases), five transportation
centers, and two park-and-ride facilities.
The individual construction projects for each facility varies in the
range of $100,000-$2 million each. OCTA has identified more than
20 individual projects to be completed by 2021.
The team responsibilities include full project management/
construction management services, agency coordination,
document control, construction planning, project controls, and
construction oversight.
RELEVANCY
-Overall Project & Construction Management for
multiple concurrent projects
-Similar comprehensive project scope including full
PM/CM services, soils and materials testing and
specialty inspections
PROJECT DATES
-2019 - Ongoing
COST
-Varies by project ($100,000 - $2 Million)
PROJECT TEAM
-Sam Hout, PE
-Adam Hout
-Brianna Arquette
-Emily Yu
-Jayme Fairfield
REFERENCE
Orange County Transportation Authority
Nhatran Do
Senior Project Manager
Ph. (714) 560-5831
Email. ndo@octa.net
J-16
STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 15
LONG BEACH ENERGY RESOURCES (LBER) GAS PIPELINE REMOVAL
Long Beach, CA
RELEVANCY
-Construction Management for existing utility
relocations in high traffic locations
-Daily onsite inspections of sensitive infrastructure
facilities
PROJECT DATES
-2019 - 2020
COST
-$2.4 Million
PROJECT TEAM
-Sam Hout, PE
-Adam Hout
The HCS/BKF team responsibilities consisted
of construction inspection and construction
management services for the project’s three (3)
construction segments.
As an accommodation for the widening of the OCTA
I-405 project, an existing and abandoned natural gas
pipeline belonging to the City of Long Beach Energy
Resources department was required to be excavated,
abated for asbestos, and removed. The pipeline
consisted of single reach (10,300 lf) of 14” and 16”
steel pipe with asbestos contained within the pipeline
exterior wrap, comprised of an asphalt based coating
blended with approximately 15% asbestos.
Other duties included preparing progress payments,
preparing change orders, and using certified industrial
hygienic services and material testing and inspection.
REFERENCE
City of Long Beach
Chuck Querido
Superintendent of Engineering
Ph. (562) 570-2036
Email. chuck.querido@longbeach.gov
J-17
STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 16
LANDSLIDE PROGRAM MANAGER – RANCHO PALOS VERDES
HCS’s responsibilities consist of project management and construction management
services pertaining to the Rancho Palos Verdes Landslide, Portuguese Bend Landslide
remediation (including remediation design peer review), Palos Verdes Drive South
roadway repair management, and Altamira Canyon.
NORTH IRVINE TRANSPORTATION MITIGATION PROGRAM – CITY OF
IRVINE
HCS served as principal-in-charge for the independent review of the proposed
mitigation measures and cost estimates for 18 projects throughout the City of Irvine
as part of the North Irvine Transportation Mitigation program. Projects were located
on Jamboree Road, Bake Parkway, Culver Drive, Alton Parkway, Irvine Center Drive,
Sand Canyon, Alicia Parkway, and various off-ramps along Interstate 5 and Interstate
405. These projects were completed under the on-call contract with the City of Irvine
on time and within budget. The program constructed more than $50 million of
transportation improvements.
METROLINK CONSTRUCTION MANAGEMENT PROGRAM – SOUTHERN
CALIFORNIA REGIONAL RAIL AUTHORITY
HCS was responsible for Metrolink’s construction management program in
Southern California. He assisted SCRRA in constructing many of their heavy rail
track improvements and several station development projects. The Construction
Management Team under Mr. Hout’s leadership provided thorough constructability
reviews, full service management and inspection experts, office and project
engineers, track and station professionals, administrators and field office facilities to
oversee construction of SCRRA’s 300 miles of track and station improvements.
CITY OF SAN GABRIEL INTERSECTION IMPROVEMENTS – METRO
HCS was responsible for data research of existing utilities, shareholder meetings,
preparation of utility matrices, preparation of utility plans, and additional technical
studies to: Valley Boulevard and New Avenue, San Gabriel Boulevard and Valley
Boulevard, and Valley Boulevard and Del Mar Avenue.
PALOS VERDES DRIVE SOUTH REPAIR MANAGEMENT – RANCHO PALOS
VERDES
HCS’s responsibilities consisted of providing recommendations on inspection
and record keeping policies, weekly inspections/stakeholder coordination and
communication, document inspection findings, recommendations for repair, cost
estimates, and comprehensive program management/construction management.
J-18
STAFF QUALIFICATIONS & EXPERIENCE
City of Rancho Palos Verdes
On-Call Project Management Services 17
I-405 DESIGN-BUILD PROJECT – ORANGE COUNTY
The Orange County Transportation Authority (OCTA) in cooperation with the
California Department of Transportation (Caltrans) selected OC 405 Partners to
design and construct the I-405 Improvement Project (Project). Hout Construction
Services, Inc., is providing Design-Build Coordination and Financial Business
Management Services on the project. Key elements of this approximate 16-mile
widening project include:
-Addition of a general-purpose lane in each direction of I-405 from Euclid St to the
I-405/I-605 Interchange.
-Addition of a tolled express lane in each direction from SR-73 to SR-22.
-Addition of auxiliary lanes in the NB direction at Euclid St off-ramp; and from Seal
Beach Blvd on-ramp to the WB SR-22/7th Street off-ramp.
-Extension of existing SB auxiliary lane from Harbor Blvd off-ramp to Euclid St on-
ramp.
-Removal of SB auxiliary lane from Beach Blvd to Magnolia St off-ramp.
-Reconfiguration of interchanges and ramps comprised of 23 new or replacement
crossroad/ramp bridges, one pedestrian bridge, and seven bridge widenings on
I-405.
-New, modified or replaced structures, including two overhead railroad crossings.
-New and upgraded drainage facilities.
-Pavement construction and revised delineation.
-Tolling infrastructure.
-Coordination with utility owners for relocation of known utilities.
PORTUGUESE BEND LANDSLIDE REMEDIATION – RANCHO PALOS VERDES
For environmental impact report management, HCS is responsible for assisting with
project management of EIR consultant, performing peer review of draft/final EIR,
consultant management, staff reporting, and attending city council and committee
meetings.
ORANGE COUNTY GREAT PARK – CITY OF IRVINE
As project executive, Mr. Hout was responsible for design management oversight,
program management, and construction management services. The Orange County
Great Park (OCGP) includes habitat preservation, conservation and open space,
parks and recreation, education facilities, institutional complex, rail transit, and other
public-oriented land uses. The 4,000-acre private land development included such
uses as agriculture, research and development, commercial, retail, transit-oriented,
and medium and low-density residential development. He assisted the OCGP staff
and the City of Irvine in planning, design, and construction of all elements. The
project elements included backbone infrastructure including roadways within the
park; underground wet and dry utilities; drainage elements; traffic control and street
lighting; riparian corridors; wildlife corridor; sports park; open spaces and connecting
corridors; grading and infrastructure development for the Museum District;
gateways/entry features and icons; water features; park signage and lighting; park
landscaping and landscape framework; on- and off-street parking; above-ground
structures, buildings, and facilities; and demolition of existing infrastructure and
facilities. He also assisted with bidding, award, construction, and construction. The
estimated cost for developing OCGP is $1.5 billion.
J-19
QUALITY CONTROL PLAN
City of Rancho Palos Verdes
On-Call Project Management Services 18
APPROACH TO BUDGET & SCHEDULEAPPROACH TO QUALITY
Sam Hout, PE, will be dedicated to the project as the
Quality Assurance/Quality Control Manager. Sam’s
key role is to assure the Quality Control procedures
delineated below are closely followed and the procedure
documented.
Quality and safety are the #1 priority for the HCS team.
Quality is the responsibility of every professional on
the project team. Achieving quality is a function of the
accuracy, objectivity, consistency, and timeliness of our
work efforts and deliverables, as well as the positive
attitudes of our staff. We strive for a positive example
of a quality culture for the City of Rancho Palos Verdes,
the stakeholders, other consultants, and contractors.
Sam requires a heightened awareness of quality by
emphasizing and monitoring the team’s performance.
The project team will implement the following three-level
quality procedures (also shown in the exhibit to the right):
LEVEL 1 = Checking plans, specifications, estimates,
calculations, studies, and deliverables
LEVEL 2 = Interdisciplinary Reviews
▪The team will ensure the interdisciplinary reviews
are conducted on the construction documents
LEVEL 3 = Peer Reviews
▪The team will ensure that the PS&Es are reviewed
by an independent QA/QC manager and team
Our team will monitor, inspect, and document our findings
thoroughly to ensure that the desired “RPV Quality” is
achieved.
We implement budget and schedule tracking procedures that
allow us to remain within budget and on schedule. We use
budget summary sheets that compare the budget to actual
on regular basis and allows for corrective actions if necessary.
Similarly, our schedules compare the base line schedule to
actual work progress and our two -week look ahead and
milestone corrective course allows us to stay on schedule.
Given our proven track record with our past clients, we are
proud to say, “We finish projects on time and within budget.”
QUALITY PROCEDURES
321
Checking plans, specifications,
estimates, calculations, studies,
and deliverables
Interdisciplinary Reviews: We
will ensure the interdisciplinary
reviews are conducted on the
construction documents
Peer Reviews: We will ensure that
the PS&Es are reviewed by an
independent QA/QC Manager
and team
J-20
ACCEPTANCE OF CONDITIONS
City of Rancho Palos Verdes
On-Call Project Management Services 19
After review of the sample Professional Services Agreement as provided by the City of Rancho Palos Verdes, Hout Construction
Services (HCS) can confirm that they have no exceptions or suggested changes to the agreement. HCS currently has a
Professional Services Agreement signed with the City.
J-21
HOUT CONSTRUCTION SERVICES
20250 SW Acacia Street, Suite 150
Newport Beach CA 92660
www.houtconstruction.com
CONTACT
SAM HOUT, PE
(949) 374-2553
shout@houtconstruction.com
J-22