CC SR 20220517 06 - FY2022-23 Draft City Council Goals
CITY COUNCIL MEETING DATE: 05/17/2022
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to review the revised draft template of Fiscal Year
2022-23 City Council Goals.
RECOMMENDED COUNCIL ACTION:
(1) Review the revised draft template for the proposed FY 2022-23 City Council Goals
that incorporates concise projects and tasks supporting each of the six overarching
goals as discussed at the April 19, 2022 City Council meeting; and,
(2) If deemed acceptable, direct Staff to return with the final draft of FY 2022-23 City
Council Goals for approval at the June 21, 2022.
FISCAL IMPACT: The final City Council-approved Goals for FY 2022-23 may require
funding to support implementing certain goals. Such funding would have a fiscal impact
that would be proposed for consideration as part of the final budget for FY 2022 -23.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Karina Bañales, Deputy City Manager
REVIEWED BY: Same as above
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Proposed Draft FY 2022-23 City Council Goals Worksheet (page A-1)
BACKGROUND:
On April 19, 2022, based on Council directive at the March 9 City Council Goals
Workshop, Staff presented a draft template of the City Council Goals for FY 2022 -23
using a Gantt chart format. That evening, Staff received direction from the City Council
regarding the template and content of the draft FY 2022-23 City Council Goals, which
consisted of, among other things, purchasing software that allowed for a more simplistic
and organized view of the goals and associated projects in an easy-to-understand format.
1
This evening, Staff seeks City Council approval of the revised draft template of the City
Council Goals for FY 2022-23, and direction to return at the June 21, 2022, City Council
meeting for final approval and implementation.
DISCUSSION:
Following the April 19 meeting, Staff sought to acquire software to present the FY 2022-
23 City Council Goals in a format that allows the City Council, Staff, and the public to
follow and monitor the progress of each goal more efficiently . As a result, Staff has
acquired the user-friendly software, "monday.com," that is intuitive and allows Staff to
shape workflows, adjust to shifting needs, connect collaboratively, and create a baseline
for a Gantt chart to track the progress of goals. This software also comes with strong
customer support, how-to-videos, and easy-to-follow step-by-step worksheets.
Furthermore, the software allows real-time edits, alerts, or notifications to remind Staff to
update their goal and make them aware when it is falling behind schedule.
As previously reported, the following six general goal categories are being retained as the
overarching goals in the new draft template:
• Category: Public Safety
Goal: Maintain a high level of public safety with public engagement.
• Category: Infrastructure
Goal: Maintain and improve all public infrastructure (including transportation
systems, parking, utilities, storm drains, and sewers).
• Category: City Land and Facilities
Goal: Maintain and improve all City-owned properties.
• Category: Quality of Life
Goal: Maintain and improve the quality of life for RPV residents.
• Category: Citizen Involvement and Public Outreach
Goal: Engage residents and community partners in assisting the City Council, City
Committees/Commissions, and City Staff facilitate the decision-making process.
• Category: Government Efficiency, Transparency, and Accountability
Goal: Maximize the use of each tax dollar and optimize services delivered to RPV
residents.
Based on the above, Staff has assigned "projects," which are specific items that will
achieve the overarching goal. Several of the projects assigned to each goal may look
familiar as they carried over from the FY 2021-22 City Council Goals but may have been
reworded in some cases to be more concise. Staff has indicated whether the project is
new or a carryover goal in the comment section. At this time, there are 25 projects
selected based on feedback provided at the March 9, 2022 City Council Goals workshop.
2
Each project has "tasks" that generally describe the work needed to accomplish each
project. The status of each task is tracked based on a color description that aligns with
the current City Council Goals and indicates whether it is falling behind, not started, on
target, or completed, as described below:
The only change to the color description is renaming the blue color description as "not
started" as work on that specific project has not begun yet and is scheduled to begin on
July 1, 2022 with the approval of the FY 2022-23 Goals.
Lastly, each project and task have a corresponding target completion date and timeline.
The target completion date is based on Staff and resources available and indicates when
the project is set to be accomplished. A timeline is used to track the duration between the
start and end of each project and task. A milestone, shown as a diamond shape symbol
in the timeline, is used to identify when a project or task is scheduled to be achieved.
To summarize, each goal has projects that subsequently have tasks that support the
overarching goal. Timelines track the time frame to complete the project and task, with
milestone completion dates (start and end dates of each goal, project, and task). Thi s is
illustrated as a Gantt diagram using the monday.com software. The Gantt chart, as
presented in Attachment A, describes the six City Council goals with their projects and
assigned tasks. The Gantt chart allow for a snapshot of the current positions of goals,
projects, tasks, and milestones in the timeline, which can be placed alongside the chart
at a future date. This allows for a glance at which tasks are behind or ahead of schedule
and how that impacts the project's timeline.
For illustrative purposes, Staff is presenting a snapshot of how each overarching goal is
viewed when using the monday.com software. Below, Staff is presenting Public Safety:
Maintain a high level of public safety with public engagement as the overarching goal, two
projects that support the goal and tasks that will assist achieving the goal.
COLOR DESCRIPTION AND COUNTS
100% - completed 56% - 99% - accelerated/near completion
26% - 55% - on target/on schedule
0% - 25% - behind schedule/at risk N/A – not started
3
4
It is important to note that this is still a work in progress , and Staff is seeking the City
Council's feedback on the draft template as being presented this evening. Therefore,
based on the above presentation and this evening's discussion of the Draft FY 2022-23
City Council Goals, Staff seeks City Council approval to proceed with finalizing the FY
2022-23 City Council Goals for final consideration at the June 21, 2022 City Council
meeting.
ADDITIONAL INFORMATION
Quarterly Reviews
The City Council will receive quarterly updates in September, December, March, and
June, at which Staff will introduce baselines. Baselines compare the current goal, project,
and task progression to the originally planned schedule. Baselines will assist the City
Council in determining the progress of the six overarching goals, their projects, and tasks.
FY 2022-23 City Council Goals Appendix
To ensure that institutional knowledge of the past implementation of each goal is retained,
Staff will place in a PDF format the previous FY 2021-22 City Council Goals that have
been removed or modified as an appendix on the City's website and monday.com. In
addition, for the first quarterly update, Staff will provide a link in the staff report for the City
Council and residents to access the information.
FY 2022-23 City Council Goals Budget Allocation Request
Staff has requested a budget allocation for the following City Council goal, which is
included as part of this evening’s FY 2022-23 Preliminary Budget presentation.
Citizen Involvement and Public Outreach: Engage residents and community partners in
assisting the City Council, City Committees/Commissions and City Staff in facilitating the
decision-making process. Establish Two Youth in Government Programs: Implement
Internship Program. Budget Allocation: $54,600
CONCLUSION:
Staff recommends the City Council direct Staff incorporate the new format for FY 2022 -
23 City Council Goals, and return with a final draft for approval on June 21, 2022.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternatives are available for the
City Council's consideration:
1. Do not approve the updated format.
2. Revert to the previous City Council Goals format.
5
3. Direct Staff to return to the City Council with an alternative City Council Goals
format.
4. Take other action, as deemed appropriate.
6
DRAFT – FY2022-23 City Council Goals Gantt Chart
PROJECT: Reduce Part I Crime by 5% for FY 2022-23 compared to FY 2021-22
GOAL: Public Safety - Maintain a High Level of Public Safety with
Public Engagement
PROJECT: Implement strategies enhancing resident readiness and response
during an emergency
Task: Manage overtime patrols by LASD for crime enforcement and traffic
suppression
Task: Implement public safety reimbursement program - cycle 1
Task: Implement public safety reimbursement program - cycle 2
Task: Establish RPV Evacuation Zones (EVZ) and Safe Refuge Areas (SRA)
Task: Double the number of residents registered for Alert SB and MyRPV
Task: Inform residents of their EVZ and SRA
Task: Develop and distribute RPV "Emergency Survival Guide"
A-1
GOAL: Maintain and improve all public infrastructure (including
transportation systems, parking, utilities, storm drains, and sewers).
Task: Final Construction Documents for Portuguese Bend Landslide
PROJECT: Complete the Portuguese Bend Landslide Remediation
Task: Construction
Task: Complete EIR for Portuguese Bend
PROJECT: Create a detailed Inventory and Maintenance Schedule of City’s
Public Infrastructure and Assets
Task: Sanitary Sewer Asset Mgmt. Plan
Task: Roadway Asset Mgmt. Plan
Task: Facilities Asset Mgmt. Plan
Task: Drainage System Asset Mgmt.
PROJECT: Develop Citywide 5G Small Wireless Facilities Master Plan
Task: Draft Citywide 5G Small Wireless Facilities Master Plan
Task: Update Neighborhood Traffic Calming
PROJECT: Establish a Citywide Speed Mitigation Plan
Task: Develop Speed Management Plans for Arterials
PROJECT: Identify Altamira Canyon Improvements (erosion)
Task: Complete Altamira Cyn. Concept Report
PROJECT: Improve Traffic Flow on Western Avenue
Task: Complete Western Ave Traffic Flow Improvements Construction
Task: Complete Western Ave Traffic Flow Final Design
Task: Complete Western Ave Traffic Flow Improvements Concept Report
PROJECT: Prepare New Financial Plan for Abalone Cove Annual Sewer Rates
Task: Update/amend the City Municipal Code
Task: The FAC and Finance Department to review and prepare a new financial
plan
Task: Assessment of the sewer system
PROJECT: Underground one mile of utility lines within the City’s open space
areas
Task: Respond to CalOES inquires for undergrounding grant
A-2
PROJECT: Complete Civic Center Project Feasibility and Site Planning - Phase 1
Task: Project Scheduling
Task: Delivery Analysis
Task: Site Plan Revisions
Task: Site Plan Update Presentations - Project schedule and Budget
Task: Revise and Prepare Site Plan for City Council
Task: Project Estimate and Budgeting
PROJECT: Implement NCCP/HCP
Task: Update Preserve Use Master Plan
Task: Record Conservation Easements
Task: Preserve Access Protocol Creation
Task: Management Agreement Amendment
PROJECT: Adopt the Updated Trails Network Plan (TNP)
Task: Obtain Planning Commission approval
Task: Conduct two public workshops
Task: Complete Draft Document with Consultant review of the Draft Update
Task: Obtain City Council approval
A-3
GOAL: Citizen Involvement Public Outreach - Engage residents and community partners in assisting the City Council, City
Committees/Commissions and City Staff facilitate the decision-making process.
PROJECT: Establish Two Youth in Government Programs
Task: Implement Youth at Work Program
Task: Implement Internship Program
PROJECT: Host Thirteen 50th Anniversary Celebration Events
Task: Unveiling of the Ken Dyda Civic Center
Task: Harvest Festival Programming
Task: Historic Talk and Walk with RPVtv
Task: Holiday Programming
Task: Historical Scavenger Hunt
Task: History of Rancho Palos Verdes Art Contest
Task: Celebrate the Palos Verdes Preserve
Task: Picnic at the Fourth City Tree Grove
Task: Three Themed Summer Concerts
Task: Fourth of July Fireworks
Task: Sister City Cultural Event
Task: 50th Anniversary Dinner
Task: Whale of the Day
A-4
GOAL: Quality of Life - Maintain and improve the quality of life for
RPV residents.
PROJECT: Adopt streamlined Electric Vehicles (EV) permit policies.
Task: Drafting EV code language for Council consideration
PROJECT: Implement Arterial Fences and Walls Master Plan
Task: Develop Arterial Fences and Walls Master Plan
PROJECT: Replace City Entry Monument Signs
Task: Replace City Entry Master Signs
PROJECT: Implement Water Conservation Strategies
Task: Implementation in conjunction changes from the 2012 to the 2021 LA
County MS4 NPDES Permit
PROJECT: Complete Streetscape Beautification Master Plan
Task: Complete Streetscape Beautification Master Plan
PROJECT: Support local businesses and grow business with high-quality jobs in
RPV
Task: Engage with LAEDC on economic development
A-5
GOAL: Government Efficiency, Transparency, and Accountability - Maximize the use of
each tax dollar and optimize services delivered to RPV residents.
PROJECT: Implement FY 2022-23 City Council Goals Gantt Chart
Task: Develop City Council Goals Gantt Chart
Task: Present Final Draft of FY 2022-23 City Council Goals
Task: City Council Approve FY 2022-23 City Council Goals
Task: Implement FY 2022-23 City Council Goals
PROJECT: Review View Restoration Ordinance
Task: CA review for SB8/330 and Housing Accountability Act Impact
PROJECT: Enhance the one-stop permit process.
Task: Review of Planning and Permitting with Consultant
PROJECT: Achieve 91% of RPV Employees say RPV is "a great place to work."
Task: Complete Classification and Compensation Study Employee Survey
Task: HR on the Go - Survey one-on-one with Departments
A-6