CC SR 20220419 F - PSA with IMPEX Technologies to implement Nutanix
CITY COUNCIL MEETING DATE: 04/19/2022
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to approve a professional services agreement with
IMPEX Technologies to purchase and implement new Nutanix server infrastructure.
RECOMMENDED COUNCIL ACTION:
(1) Award a professional services agreement (PSA) to IMPEX Technologies to purchase
and implement a new Nutanix hyperconverged server infrastructure for a total cost of
$140,024 for a period of five years; and,
(2) Authorize the Mayor and City Clerk to execute the PSA, in a form acceptable to the
City Attorney.
FISCAL IMPACT: The total cost for this project is not to exceed $140,024 and covers
all the licensing and support for up to five years.
Amount Budgeted: $265,000
Additional Appropriation: N/A
Account Number(s): 333-400-8006-8101 (ARPA Fund – Hesse Park/IT Improvements)
ORIGINATED BY: Lukasz Buchwald, IT Manager
REVIEWED BY: Karina Bañales, Deputy City Manager
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Professional Service Agreement with IMPEX (page A-1)
B. Request for Proposals for Nutanix Hyper-Converged Infrastructure (page B-1)
C. IMPEX Response to the Request for Proposals (page C-1)
D. Request for Proposals Evaluation Sheet (page D-1)
E. October 5, 2021, Staff Report
BACKGROUND AND DISCUSSION:
Current IT Infrastructure – Servers and Core Network
As of early 2022, the City utilizes nine physical servers hosting approximately 40 virtual
servers that provide various software applications, services and resources to Staff,
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CITYOF RANCHO PALOS VERDES
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residents and businesses. The three core servers doing most of the heavy lifting have
almost reached the end of their useful life and mainstream vendor support eligibility. The
same applies to the storage devices hosting most of the City’s data and the networking
devices facilitating the connectivity between the core servers and the storage devices.
Recommended Upgrade Path
Based on research and feedback gathered from other municipalities , Staff has decided
to take the route of upgrading the core server, storage, and networking infrastructure to
what’s referred to as a hyperconverged infrastructure.
The hyperconverged infrastructure (HCI) is a unified single management system that
combines all the elements of the traditional data center:
- Storage (where all the data resides)
- Computing power (servers to provide the applications and resources)
- Networking (data connections between the storage, servers, and the clients)
- Management (control panel to perform administrative tasks)
By implementing an HCI solution, the City will essentially combine the servers, networking
and storage devices into a single unit which can be scaled up or down by removing or
adding modules. Other benefits of HCI include simplified single pane of glass
management, improved security and reliability and reduced power consumption.
Nutanix is year-over-year one of the leaders in the HCI market and came in highly
recommended when polling other California municipalities. Nutanix has an excellent track
record, including reliability, scalability, security, and a highly rated customer support.
Figure 1 – Magic Quadrant for Hyperconverged Infrastructure
Source: Gartner October 2021
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COMPLETENESS OF VISION As of October 2021 l:l Gartnei, Inc
Request For Proposals
To ensure that the City is getting the best possible value and service to upgrade its
servers, on January 31, 2022, a request for proposals (RFP) for Nutanix HCI was issued.
At the submission deadline of February 22, only one responsive proposal by IMPEX
Technologies (IMPEX) was received by the City. After evaluating the proposal, Staff
determined that the vendor meets or exceeds all the required criteria (see Attachment D).
IMPEX also came very highly recommended in the references check.
Funding and Cost
Funding for this project from the City’s American Rescue Plan Act (ARPA) allocation was
approved by the City Council during the meeting on October 5, 2021 (Attachment E –
ARPA Funds Staff Report).
The cost of $140,024 includes all the ongoing licensing, maintenance, and support for the
next five years from the purchase date.
Additional services such as cloud-based disaster recovery and business continuity are
available with the introduction of the Nutanix solution and are tentatively scheduled for
implementation during the next fiscal year.
CONCLUSION:
To prevent outages and potential risks due to the age of the existing equipment, Staff
recommends the City Council award the PSA to IMPEX for implementation of the Nutanix
HCI cluster. HCI combines the functionality of servers, storage, and network switches to
provide a single management interface and great reliability, security and scalability.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available for
the City Council’s consideration:
1. Do not award the PSA and direct Staff to seek other proposals
2. Take other action, as deemed appropriate.
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A-1
PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
IMPEX TECHNOLOGIES
01203.0001/779354.2 1
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AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
IMPEX TECHNOLOGIES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein "Agreement") is made
and entered into on __________ , 2022, by and between the CITY OF RANCHO
PALOS VERDES, a California municipal corporation ("City") and IMPEX TECHNOLOGIES,
INC., a California corporation ("Consultant"). City and Consultant may be referred to,
individually or collectively, as "Party" or "Parties."
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the "Scope of Services", as stated in the Proposal, attached
hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein
as the "services" or "work" hereunder. As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
facilities necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenants that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
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intended. For purposes of this Agreement, the phrase "highest professional standards" shall mean
those standards of practice recognized by one or more first-class finns performing similar work
under similar circumstances.
1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's Proposal which shall be incorporated
herein by this reference as though fully set forth herein. In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any "public work" or "maintenance work," as those
terms are defined in California Labor Code section 1720 et seq. and California Code of
Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws,
including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a "public work" as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
( commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations ("DIR")
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773 .2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job
site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
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Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as detennined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor.
( d) Payroll Records. Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and infonn the City of the location of the records.
( e) Apprentices. Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the infonnation submitted to any applicable apprenticeship program.
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code
Section 1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty five dollars) for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8
(eight) hours per day, and 40 (forty) hours during any one week shall be pennitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 ½
(one and one half) times the basic rate of pay.
(h) Workers' Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract."
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Consultant's Authorized Initials~
(i) Consultant's Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 ( commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement. Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant's performance of the services required by this Agreement, and shall
indemnify, defend and hold harn1less City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be perfonned, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions
are received from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City's own negligence.
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1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to 15% of the Contract
Sum; or, in the time to perfonn of up to 90 (ninety) days, may be approved by the Contract
Officer through a written Change Order. Any greater increases, taken either separately or
cumulatively, must be approved by the City Council. It is expressly understood by Consultant
that the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant
anticipates and that Consultant shall not be entitled to additional compensation therefor. City
may in its sole and absolute discretion have similar work done by other Consultants. No claims
for an increase in the Contract Sum or time for perfonnance shall be valid unless the procedures
established in this Section are followed.
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed
change order will stipulate, the facts sun-ounding the issue, proposed solutions, proposed costs
and proposed schedule impacts.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit "B" and any
other provisions of this Agreement, the provisions of Exhibit "B" shall govern.
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ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed $140,023.69 (One Hundred Forty Thousand Twenty Three
Dollars and Sixty Nine Cents) (the "Contract Sum"), unless additional compensation is
approved pursuant to Section 1. 9. Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services; (iii)
payment for time and materials based upon the Consultant's rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the
Schedule of Compensation.
2.2 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.3 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City's Director of Finance. By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement. The invoice shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant
shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work perfonned or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within 45 (forty-five) days of receipt of Consultant's correct and
undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
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event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.4 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work perforn1ed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 90 (ninety) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant's sole remedy being extension of the Agreement
pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding 90 days
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from the date hereof, except as otherwise provided in the Schedule of Perfonnance (Exhibit
"D").
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in cmmection therewith:
Rajiv Shah
(Name)
Tina Galleano
(Name)
President
(Title)
Office Manager
(Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the tenn of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant's staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors,
if any, assigned to perfonn the services required under this Agreement, prior to and during any
such performance. City shall have the right to approve or reject any proposed replacement
perso1mel, which approval shall not be unreasonably withheld.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may
have to any such rights.
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4.3 Contract Officer.
The Contract Officer shall be Lukasz Buchwald, or such person as may be designated by
the City Manager. It shall be the Consultant's responsibility to assure that the Contract Officer is
kept informed of the progress of the perfonnance of the services and the Consultant shall refer
any decisions which must be made by City to the Contract Officer. Unless otherwise specified
herein, any approval of City required hereunder shall mean the approval of the Contract Officer.
The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all
documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein. City shall have no voice in the selection, discharge,
supervision or control of Consultant's employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service. Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role. Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City. City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any
joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City; all subcontractors included
in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City. Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more than 25% (twenty five percent) of the present ownership and/or control
of Consultant, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant's indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
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expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City.
( a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO "insured contract" language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident.
( c) Professional liability ( errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
( d) Workers' compensation insurance. Consultant shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least $1,000,000).
( e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit "B".
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation. Insurance certificates and endorsements must be
approved by City's Risk Manager prior to commencement of perfom1ance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
01203.0001/779354.2
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(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants.
( c) Prim,gy/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City's own insurance or self-insurance shall
be called upon to protect it as a named insured.
( d) City's rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
( e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders' Rating of A-(or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by
the City's Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract prov1s10ns (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
01203.0001/779354.2 11
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by the Consultant. Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nomenewal of coverage for each
required coverage.
(i) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(1) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer's limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency's right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant 90 (ninety) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant's compensation.
( o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant's performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
01203.0001/779354.2 12
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( q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims
or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perfonn any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perforn1 such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees hannless therefrom;
( c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent perfonnance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys'
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent
pern1itted by law, shall apply to claims and liabilities resulting in part from City's negligence,
except that design professionals' indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
01203.0001/779354.2 13
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indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
shall be necessary to perfonn the services required by this Agreement and enable the Contract
Officer to evaluate the perfonnance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant's business,
custody of the books and records may be given to City, and access shall be provided by
Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement. For this reason, Consultant
agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials")
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for fu1iher employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any
use, reuse or assignment of such completed documents for other projects and/or use of
01203.0001 /779354.2 14
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uncompleted documents without specific written authorization by the Consultant will be at the
City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties
shall not extend to such use, reuse or assignment. Consultant may retain copies of such
documents for its own use. Consultant shall have the right to use the concepts embodied therein.
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom. Moreover, Consultant with respect to any documents
and materials that may qualify as "works made for hire" as defined in 17 U.S.C. § 101, such
documents and materials are hereby deemed "works made for hire" for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
infonnation or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered "voluntary"
provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
( d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, constrned and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
01203.0001/779354.2 15
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instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the tenns of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default. If Consultant does not cure the default, the City may take
necessary steps to tenninate this Agreement under this Article. Any failure on the part of the City
to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's
legal rights or any rights arising out of any provision of this Agreement.
7 .3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any tenn, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement.
01203.0001/779354.2 16
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7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7 .6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for te1mination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon 30 (thirty) days' written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such sho11er time as may be dete1mined by the Contract Officer. Upon receipt of any notice of
tern1ination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7 .3. In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
(b) Consultant may, after compliance with the provisions of Section 7 .2, terminate the
Agreement upon written notice to the City's Contract Officer. Consultant shall be entitled to
payment for all work perfonned up to the date of termination.
0 l 203.0001/779354.2 17
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7 .9 Attorneys' Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
0l 203.0001/779354.2 18
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religion, sex, gender, sexual orientation, marital status, national ongm, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys' fees,
incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in
the case of the Consultant, to the person(s) at the address designated on the execution page of
this Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
01203.0001/779354.2 19
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the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The detennination of
"financial interest" shall be consistent with State law and shall not include interests found to be
"remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant's Authorized Initials --fs-----
9. 7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is fonnally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
01203.0001 /779354.2 20
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
David L. Bradley, Mayor
CONSULTANT:
IMPEX TECHNOLOGIES, a California
corporation
By: ~v-~
Name: Rajiv Shah
Title: President
By: bcl~ ~
Name: Rajiv Shah
Title: Secretary
Address: 880 Apollo Street, Suite 315
El Segundo, CA 90245
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
01203.0001/779354.2 21
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
ST A TE OF CALIFORNIA
COUNTY OF LOS ANGELES
On CJ'-// 1 J-, 2022 before me,~,.....-i,,; ~;ttt;/~ ~e rsonally appeared ~:S,V 1#, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he /she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalfofwhich the person(s) acted,
executed the instrument.
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
□ □
□ □ □ □ □ □
CAP A CITY CLAIMED BY SIGNER
INDIVIDUAL
CORPORA TE OFFICER
TITLE(S)
PARTNER(S) 0
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
LIMITED
GUARDIAN/CONSERVATOR
OTHER ___________ _
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
012030001/779354.2
DESCRIPTION OF ATTACHED DOCUMENT
~J (/~
NU ~BER OF PAGES
DA TE OF DOCUMENT
(I t1.e---JJ 'u4t <J4/-
N NAMED ABOVE
A-24
EXHIBIT "A"
SCOPE OF SERVICES
IMPEX Technologies will provide the following Services to The City of Rancho Palos Verdes:
Hardware:
Nutanix cluster hardware consists of the following components:
NX-8235-G7 Block with a total of three (3) nodes with the following specifications per node:
CPU: Intel Xeon 4214, 12C, 2.2 GHz
Memory:384 GB RAM
RAW Storage: 2 X 3.84 TB SSD, 4 X 12 TB HDD
Network: Dual Port 10 Gbe SFP+ Adapter
Licensing and Support:
Five years of (24/7 /365) Nutanix Licensing and Support
Nutanix Acropolis Pro
-Nutanix Professional Services:
o Complete installation, configuration, and implementation of the Nutanix HCI
cluster, including all the necessary networking configuration on the Nutanix side.
o Successful migration of at least 20 existing Hyper-V virtual machines (list to be
created by the City). All servers to be migrated are running on Windows Server
20212 R2 or later operating system.
o Post migration support and as-needed support with the remaining server
migration.
Professional Services
The Nutanix Cluster Deployment Service provides customers with on-site deployment of
a Nutanix Enterprise Cloud platform with a choice ofNutanix supported hypervisor:
AHV, vSphere, XenServer or Hyper-V. A certified Nutanix consultant will help you plan
and deploy your Nutanix Cluster.
Standard Scope
Plan and provide Layer 2 Virtual/ Physical network requirements for Nutanix Cluster;
this service does not include configuring customers Ethernet switches
Rack installation and in-rack cabling
Nutanix Cluster deployment & configuration including finnware and Acropolis.
Hypervisor cluster deployment & configuration.
Hypervisor vSwitch configuration
Prism Central deployment/integration
Migration of Virtual Machines
Test & Validation of the deployment
Knowledge Transfer
Travel and Expenses included
01203.0001/779354.2 A-1
A-25
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough.
I. Section 2.1, Contract Sum, is amended to read:
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed $140,023.69 (One Hundred Forty Thousand Twenty Three
Dollars and Sixty Nine Cents) (the "Contract Sum"), unless additional compensation is
approved pursuant to Section 1.9. Method of Compensation.
The method of compensation will be may include: (i) a lump sum payment upon completionHi-B
payment in accordance with specified tasks or the percentage of completion of the services; (iii)
payment for time and materials based upon the Consultant's rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the
Schedule of Compensation.
01203.0001/779354.2 B-1
A-26
EXHIBIT "C"
SCHEDULE OF COMPENSATION
01203.0001/779354.2 C-1
A-27
FROM
IMPEX Technologies, Inc.
880 Apollo Street, Suite 315
El Segundo, CA 90245
OFFICE 310-320-0280
FAX 310-320-0290
QUOTE#
DATE
111014915-01
03/30/2022
SALES REP Steven Roman
QUOTE TO
Lukasz Buchwald
City of Rancho Palos Verdes
30940 Hawthorne Blvd
Rancho Palos Verdes, California 90275
United States
+1 310-544-5200
QT¥ PART NUMBER DESCRIPTION UNIT PRICE EXT. PRICE
Nutanix with 5 years of Licensing and
Support
NASPO Contract #7-17-70-40-05
24 C-MEM-32GB-2933-A-C 32GB Memory Module (2933MHz DDR4 RDIMMJ $0.00 $0.00
M-2
NX-8235-G7-4214-CM NX-8235-G7, 2 Node with Intel Xeon Processor $21,327.46 $21,327,46
4214 (2.2 GHz, 12 cores, Cascade Lake)
8 C-HDD-12TB-A5-A-CM-12TB 3,5'' HOD $0.00 $0.00
2
4 C-SSD-3.84TB-A5-A-CM 3,84TB 3-5" SSD $0.00 $0.00
-2
2 C-NIC-1 oGSFP2-A-CM-2 10GbE, 2-port, SFP+ Network Adapter [Intel $0.00 $0.00
82599ESI
NX-8135-G7-4214-CM NX-8135-G7, 1 Node with Intel Xeon Processor $12,569.98 $12,569.98
4214 [2.2 GHz, 12 cores, Cascade Lake)
12 C-MEM-32GB-2933-A-C 32GB Memory Module (2933MHz DDR4 RDIMMI $0.00 $0.00
M-2
4 C-HDD-12TB-A5-A-CM-12TB 3,5'' HOD $0.00 $0.00
2
2 C-SSD-3.84TB-A5-A-CM 3,84TB 3,5" SSD $0.00 $0.00
-2
FOB POINT
SHIP DATE
Origin
QUOTE VALID UNTIL 30 Days
PAYMENT TERMS Net 30 Days, OAC
INSTALLATION
WARRANTY
Billable Upon Request
Standard Mfg. Warranty
This document contains information that is proprietary, confidential or legally privileged. Any such information is intended only for use by the original
recipient and may not be used or relied upon by a third party. Please do not disseminate this proposal without the permission of IMPEX Technologies,
Inc. This price quotation does not constitute an offer by IMPEX Technologies to sell products, but is instead an invitation to issue a purchase order to
IMPEX until the quotation valid date on this price quotation. Such a purchase order will be subject to IMPEX's Standard Terms and Conditions of Sale.
Inc.
5
CRN.
~ ~
2 0 1 8
THANK YOU
FOR YOUR BUSINESS
Steven Roman
310-320-0280 x623
sroman@impextechnologies.com
IMPEX Technologies, Inc. -Confidential and Proprietary
1 of 3
A-28
QTY PART NUMBER DESCRIPTION UNIT PRICE EXT. PRICE
C-N IC-1 oGSFP2-A-CM-2
72 L-CORES-PRO-PRD
21 L-FLASHTiB-PRO-PRD
SW-AOS-PRO-PRD
21 L-FLASHTiB-PRO-PRD
72 L-CORES-PRO-PRD
60 Support-Term
60 Support-Term
2 S-HW-PRD
60 Term-Months
60 Term-Months
S-HW-PRD
4 CNS-INF-A-SVC-MIG-V
MS
Custom Professional
Services
FOB POINT
SHIP DATE
Origin
QUOTE VALID UNTIL 30 Days
10GbE, 2-port, SFP+ Network Adapter [Intel $0.00 $0.00
82599ES)
Hardware SubTotal $33,897,44
Subscription, Acropolis (AOS) Pro Software $0.00 $0.00
License & Production Software Support Service
for 1 CPU core
Subscription, Acropolis (AOS) Pro Software $0.00 $0.00
License & Production Software Support Service
for 1 TiB of flash
Subscription, Acropolis (AOS) Pro Software $89,608.68 $89,608.68
License & Production Software Support Service
Subscription, Acropolis (AOS) Pro Software $0.00 $0.00
License & Production Software Support Service
for 1 TiB of flash
Subscription, Acropolis (AOS) Pro Software $0.00 $0.00
License & Production Software Support Service
for 1 CPU core
Software SubTotal $89,608.68
Support Term in Months $0.00 $0.00
Support Term in Months $0.00 $0.00
24/7 Production Level HW Support for Nutanix $1,257.96 $2,515.92
HCI appliance
Term in months $0.00 $0.00
Term in months $0.00 $0.00
24/7 Production Level HW Support for Nutanix $1,482.91 $1,482.91
HCI appliance
Support SubTotal $3,998.83
Infrastructure Modernization Service Offering. $1,699.62 $6,798.48
Migration of 3-tier VMs to Nutanix at a single
site. 5-VM/2.5TB Pack. See data sheet for more
details.
Custom Professional Services $2,500.00 $2,500.00
PAYMENT TERMS Net 30 Days, OAC
INSTALLATION
WARRANTY
Billable Upon Request
Standard Mfg. Warranty
This document contains information that is proprietary, confidential or legally privileged. Any such information is intended only for use by the original
recipient and may not be used or relied upon by a third party. Please do not disseminate this proposal without the permission of IMPEX Technologies,
Inc. This price quotation does not constitute an offer by IMPEX Technologies to sell products, but is instead an invitation to issue a purchase order to
IMPEX until the quotation valid date on this price quotation. Such a purchase order will be subject to IMPEX's Standard Terms and Conditions of Sale.
Inc.
500
CRN.
~ D
2 0 1 8
THANK YOU
FOR YOUR BUSINESS
Steven Roman
310-320-0280 x623
sroman@impextechnologies.com
IMPEX Technologies, Inc. -Confidential and Proprietary
2 of 3
A-29
QTY PART NUMBER DESCRIPTION UNIT PRICE EXT. PRICE
FOB POINT
SHIP DATE
Origin
QUOTE VALID UNTIL 30 Days
SubTotal
Sales Tax
S/H
$136,803.43
$3,220.26
$0.00
TOTAL $140,023.69
PAYMENT TERMS Net 30 Days, OAC
INSTALLATION
WARRANTY
Billable Upon Request
Standard Mfg. Warranty
This document contains information that is proprietary, confidential or legally privileged. Any such information is intended only for use by the original
recipient and may not be used or relied upon by a third party. Please do not disseminate this proposal without the permission of IMPEX Technologies,
Inc. This price quotation does not constitute an offer by IMPEX Technologies to sell products, but is instead an invitation to issue a purchase order to
IMPEX until the quotation valid date on this price quotation. Such a purchase order will be subject to IMPEX's Standard Terms and Conditions of Sale.
Inc.
500
IIILCHANNEL(,0
CRN.
~ D
2 0 1 8
THANK YOU
FOR YOUR BUSINESS
Steven Roman
310-320-0280 x623
sroman@impextechnologies.com
IMPEX Technologies, Inc. -Confidential and Proprietary
3 of 3
A-30
EXHIBIT "D" SCHEDULE OF PERFORMANCE
Total estimated time to project completion is approximately ten (10) days. Please refer to project
tasks listed below.
Tasks
Physical Installation ofNutanix Equipment (1.5 days)
Mount Nutanix equipment in rack
Cable data connections to top of rack switches
Cable out of band hardware management port
Cable power connections to power distribution units
Nutanix Cluster Knowledge Transfer Workshop (0.5 day)
Review Nutanix configuration and basic system operations
Review Nutanix support portal
Review any pending questions/concerns from Nutanix cluster configuration standpoint
Migration of VMs (Approximately 7 days depending on the level of effort and issues
encountered)
o Gather VM details for the 20 VMs
o Deploy Nutanix Move (Migration tool from Nutanix)
o Discuss best practices when it comes to individual VMs like SQL, ADs, Domain
controllers, etc.
o Migrate VMs
o Test successful migration
Documentation (1 day)
Produce as-built configuration documentation
01203.0001/779354.2 D-1
Page 1 of 10
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
City of Rancho Palos Verdes
Request for Proposals
NUTANIX Hyper-Converged Infrastructure
Administration Department
Attention: Lukasz Buchwald, IT Manager
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
Phone: 310-544-5311 | Email: lbuchwald@rpvca.gov
RFP Release Date: 1/31/2021
Request for Clarification Deadline: 2/8/2021
RFP Submittal Deadline: 2/22/2021
B-1Pl
Page 2 of 10
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
NUTANIX Hyper-Converged Infrastructure
The City of Rancho Palos Verdes is requesting proposals from qualified
consulting firms to provide Nutanix cluster hardware, the necessary
licensing, implementation, and configuration services. Proposals shall
conform to the provisions set forth herein.
All correspondence and questions regarding this RFP should be submitted via
email to:
Lukasz Buchwald, IT Manager
Email: lbuchwald@rpvca.gov
To be considered for this project, submit an electronic copy of the proposal to the
above email address by 4:30PM on February 22, 2022.
B-2
Page 3 of 10
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
TABLE OF CONTENTS
I. Introduction Page 4
II. Project Objective Page 4
III. Project Description and Background Page 4
IV. Scope of Services Page 5
V. Preliminary Project Schedule Page 6
VI. Necessary Qualifications and Submittal
Requirements Page 6
VII. Submission of Proposal Page 8
VIII. Evaluation and Selection Process Page 9
B-3
Page 4 of 10
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
I. INTRODUCTION
The City of Rancho Palos Verdes is a scenic, upscale, residential coastal community,
with a population of approximately 42,000, located on the Palos Verdes Peninsula of
southwestern Los Angeles County.
Rancho Palos Verdes is a contract city, meaning that some services are provided by
contract with agencies (both public and private), and some services are delivered by the
City’s own employees.
City Government: Rancho Palos Verdes is a general law city and has operated under
the Council-Manager form of government since its incorporation in 1973. Policy-making
and legislative authority are vested in the governing City Council, which consists of five
Council Members, including the Mayor and Mayor Pro-Tem. The City is fiscally sound and
functions on an annual budget cycle.
The City is planning to replace the aging Hyper-V cluster (three DELL hosts with a Nimble
SAN) with a more modern, scalable, and secure hyper-converged infrastructure by
Nutanix with future plans to utilize the Nutanix Xi for disaster recovery.
The purpose of this document is to provide proposers with the information needed to
submit a proposal for review by the City and, if selected, enter into a Professional Service
Agreement with the City.
II. PROJECT OBJECTIVE
The City is requesting proposals from qualified consulting firms to provide Nutanix cluster
hardware, the necessary licensing, implementation, and configuration services.
III. PROJECT DESCRIPTION AND BACKGROUND
The City is currently utilizing three (3) DELL Hyper-V hosts with a Nimble C215 SAN to
host about 40 virtual servers providing services to City employees, residents , and
businesses. The current infrastructure is approaching the end of useful life and the City
has decided to replace it with a Hyper-Converged solution provided by Nutanix. An
assessment of the existing environment has been done, and the recommended
Nutanix-specific hardware specification identified (please refer to IV. Scope for Work
for the details):
Nutanix Cluster Minimum Required Useful Capabilities:
CPU: 80 cores
Memory: 1 TB RAM
Disk Space: 71 TB (55TB is one node fails)
B-4
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City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
Network Environment:
- The City has a multi-subnet environment with a dedicated subnet for servers.
The Nutanix cluster shall be be connected to an existing DELL N3024 core
switch (to be replaced later this year with Aruba). If more details about the
City’s network is needed to formulate the proposal, please email
lbuchwald@rpvca.gov
IV. SCOPE OF SERVICES
The City is accepting proposals to provide Nutanix cluster hardware the necessary
licensing, implementation, and configuration services, as follow:
A. SCOPE OF WORK
Hardware
Nutanix cluster hardware consists of the following components:
- 2x NX-8235-G7 Blocks with three (3) nodes each with the following specifications
per node:
o CPU: Intel Xeon 4214, 12C, 2.2 GHz
o Memory: 384 GB RAM
o RAW Storage: 2 X 3.84 TB SSD, 4 X 12 TB HDD
o Network: Dual Port 10 Gbe SFP+ Adapter
Licensing and Support:
- Five years of (24/7/365) Nutanix Licensing and Support
- Nutanix Acropolis Pro
Professional Services:
- Complete installation, configuration and implementation of the Nutanix HCI cluster,
including all the necessary networking configuration on the Nutanix side.
- Successful migration of at least 20 existing Hyper-V virtual machines (list to be
created by the City). All servers to be migrated are running on Windows Server
20212 R2 or later operating system.
- Post migration support and as-needed support with the remaining server migration
Consultant shall complete other tasks deemed necessary for the accomplishment of a
complete and comprehensive outcome as described in the project objective. Consultant
shall expand on the above-noted tasks, where appropriate, and provide suggestions
which might lead to efficiencies and enhance the results or usefulness of the work.
B-5
Page 6 of 10
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
B. DELIVERABLES
As part of the Services, Consultant will prepare and deliver the following tangible work
products to the City.
1. Fully implemented, configured, and functioning Nutanix cluster
2. “As-build” detailed documentation
3. Detailed step-by-step Hyper-V virtual machines migration procedure with best
practices
V. PRELIMINARY PROJECT SCHEDULE
The following is the anticipated schedule for the RFP process:
Request for Proposals available 1/31/2022
Request for Clarification due 2/8/2022
Proposals due 2/22/2022
Evaluation of Proposals 3/01/2022
Anticipated Notice of Award 3/15/2022
VI. NECESSARY QUALIFICATIONS AND SUBMITTAL REQUIREMENTS
A. Only one proposal per firm will be considered.
B. The submittal should be typed and as brief as possible while adequately
describing the qualifications of the firm. Please limit the marketing materials to
an absolute minimum. The final submittal shall be sent as a PDF via email to
Lukasz Buchwald, IT Manager at lbuchwald@rpvca.gov.
C. The proposing firm shall submit the following information with the package,
including the same information for subcontractors, in the following format:
1. Cover Letter: Provide the name, address, and phone number of the
firm; the present staff (size, classification, credentials); the primary
contact’s name, and their phone number and email address; any
qualifying statements or comments regarding the proposal; an
identification of any sub-consultants and their responsibilities. Identify
the firm’s type of organization (individual, partnership, corporation),
including names and contact information for all officers, and proof that
the organization is currently in good standing. The signed letter should
B-6
Page 7 of 10
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
also include a paragraph stating that the firm is unaware of any conflict
of interest in performing the proposed work. (No more than two pages.)
2. Approach to Scope of Services: Re-state the Scope of Services with
any additions, expansions, clarifications, or modifications that the firm
proposes in order to provide the services and produce the deliverables
contained in this RFP. Describe how completing the Scope of Services
will be approached and any cost-saving or value-adding strategies or
innovations the firm will bring to the project. (No more than one page.)
3. Organization and Staffing: Identify the person who will be the Project
Manager and primary contact person responsible for the overall
delivery of the project. Provide an organizational chart of the project
team that clearly delineates communication and reporting relationships
among the project staff and among the sub-consultants involved in the
project. Identify key personnel to perform work in the various tasks and
include major areas of subcontracted work. Indicate the expected
contributions of each staff member in time as a percentage of the total
effort. Specifically, show the availability of staff to provide the
necessary resource levels to meet the City’s needs. Indicate that the
Project Manager and key staff will remain assigned to this project by
completing the Scope of Services. (No more than one page.)
4. Staff Qualifications and Experience: Describe qualifications of the
assigned staff and sub-contractors including relevant technical
experience. Staff assigned to complete the Scope of Services must
have previous experience in providing the necessary services as
described under the Scope of Services. A registered Professional
Engineer must be the Project Manager.
Description of Consultant’s experience should include:
• Prior Experience: Demonstrate that the firm has significant
experience providing services similar to those described under
the Scope of Services. (No more than one page.)
• Staff Qualifications: Provide resumes for the Project Manager
and any other key staff members to be assigned to contribute to
the Scope of Services, with an emphasis on similar services
B-7
Page 8 of 10
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
which they provided to other agencies. (No more than one
page.)
• Reference Projects: Include at least three projects with similar
scope of services performed by the project team within the past
three years and indicate the specific responsibilities of each
team member on the reference project. Provide contact
information for each client. (No more than two pages.)
5. Project Schedule: Provide a detailed critical-path-method schedule for
completion of the tasks and sub-tasks required to accomplish the
scope of work. Note all deliverables and interim milestones on the
schedule. (No more than one page.)
6. Quality Control Plan: Describe the quality control procedures and
associated staff responsibilities which will ensure that the deliverables
will meet the City’s needs. (No more than one page.)
7. Acceptance of Conditions: State the offering firm’s acceptance of all
conditions listed in the Request for Proposal (RFP) document. Any
exceptions or suggested changes to the RFP or Professional Services
Agreement (PSA), including the suggested change, the reasons
therefore and the impact it may have on cost or other considerations
on the firm’s behalf must be stated in the proposal. Unless specifically
noted by the firm, the City will rely on the proposal being in compliance
with all aspects of the RFP and in agreement with all provisions of the
PSA. (No more than one page.)
8. Total cost of all products, services and licenses required for this
project. Costs for all products and items must include all necessary
fees, shipping, taxes, etc. No other costs will be considered. All pricing
shall remain valid for at least 60 days following the last day to receive
proposals.
VII. PROPOSAL SUBMISSION
A. Requests for Clarification
Requests for clarification regarding this RFP shall be submitted in writing prior to
4:30 pm on February 22, 2022. Responses to any clarification questions will be
provided to each firm from which proposals have been requested. If multiple
B-8
Page 9 of 10
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
clarification questions are received, the City might schedule a video conference
call to provide answers to all the prospective vendors.
B. Confirmation Email
Upon submission of proposal to the City, the proposing firm shall request an email
confirmation that the proposal was received and retain the email as a record. If an
email confirmation is not received, the proposing firm shall correspond with the
City until a confirmation is received.
VIII. EVALUATIONS AND SELECTION PROCESS
1. Proposals Will be Evaluated Based on the Following Criteria:
a) Understanding Scope of Services (20%)
• Understanding of the Scope of Services as demonstrated by the
thoroughness of the proposal, introduction of cost-saving or value-adding
strategies or innovations (including those applying to overall project
schedule), and an overall approach most likely to result in the de sired
outcome for the City. Overall completeness and thoroughness of the
proposal.
b) Proposed Schedule (10%)
• Ability to complete the work in the shortest schedule possible
c) Staff Qualifications and Relevant Experience(20%)
• Relevance of experience of the proposing firm (to provide support
resources to the project team)
• Relevance of experience and strength of qualifications of the Project
Manager
• Relevance of experience and strength of qualifications of the key
personnel performing the work
• Relevance of referenced projects and client review of performance during
those projects
d) References (20%)
• References will be verified, and all responses considered
e) Total Cost (30%)
• Adequate immediate supervision and review of staff performing the work
as well as appropriate independent peer review of the work by qualified
technical staff not otherwise involved in the project.
B-9
Page 10 of 10
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021
2. Selection Process
An evaluation panel will review all proposals submitted and select the top
proposals. These top firms may then be invited to make a (virtual) presentation to
the evaluation panel, at no costs to the City. The panel will select the proposal, if
any, which best fulfills the City’s requirements. The City will then further refine the
scope and schedule with that firm. The City reserves the right to negotiate special
requirements and proposed service levels using the selected proposal as a basis.
If the City is unable to negotiate an agreeable fee for services with top firm, the
City will negotiate with the next firm chosen among the top firms.
3. Award Notification
The City will notify all proposers in writing of the outcome of the selection process
and intent to award. This RFP does not commit the City to award an agreement,
nor pay any costs incurred in the preparation and submission of the proposal in
anticipation of an agreement. The City reserves the right to reject any or all
proposals, or any part thereof, to waive any formalities or informalities, and to
award the agreement to the proposer deemed to be in the best interest of the City
and the Department.
4. Award of Agreement
The selected firm shall be required to enter into a written agreement with the City,
in a form approved by the City Attorney, to perform the Scope of Services. This
RFP and the proposal, or any part thereof, may be incorporated into and made a
part of the final agreement; however, the City reserves the right to further negotiate
the terms and conditions of the agreement with the selected consultant. The
agreement will, in any event, include a maximum "fixed cost" to the City.
B-10
Page 1 of 3
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021 - Addendum No. 1
City of Rancho Palos Verdes
Request for Proposals
Addendum No. 1
NUTANIX Hyper-Converged Infrastructure
The title page and Sections V and VII.A. of the RFP are amended to update the
due date for clarification questions, and
Section IV.A is amended to update the Hardware requirements.
Deleted text is indicated in strikethrough
Added/replacement text is indicated in bold italics
B-11
Page 2 of 3
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021 - Addendum No. 1
City of Rancho Palos Verdes
Request for Proposals
NUTANIX Hyper-Converged Infrastructure
Administration Department
Attention: Lukasz Buchwald, IT Manager
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
Phone: 310-544-5311 | Email: lbuchwald@rpvca.gov
RFP Release Date: 1/31/2021 1/31/2022
Request for Clarification Deadline: 2/8/2021 2/15/2022
RFP Submittal Deadline: 2/22/2021 2/22//2022
B-12
Page 3 of 3
City of Rancho Palos Verdes
RFP - NUTANIX HCI
1/31/2021 - Addendum No. 1
IV. SCOPE OF SERVICES
The City is accepting proposals to provide Nutanix cluster hardware the necessary
licensing, implementation, and configuration services, as follow:
A. SCOPE OF WORK
Hardware
Nutanix cluster hardware consists of the following components:
- 2x NX-8235-G7 Blocks with three (3) nodes each with the following
specifications per node: with a total of three (3) nodes across the
Nutanix cluster with the following specifications per node:
o CPU: Intel Xeon 4214, 12C, 2.2 GHz
o Memory: 384 GB RAM
o RAW Storage: 2 X 3.84 TB SSD, 4 X 12 TB HDD
o Network: Dual Port 10 Gbe SFP+ Adapter
V. PRELIMINARY PROJECT SCHEDULE
The following is the anticipated schedule for the RFP process:
Request for Proposals available 1/31/2022
Request for Clarification due 2/8/2022 1/15/2022
Proposals due 2/22/2022
Evaluation of Proposals 3/01/2022
Anticipated Notice of Award 3/15/2022
VII. PROPOSAL SUBMISSION
A. Requests for Clarification
Requests for clarification regarding this RFP shall be submitted in writing prior to
4:30 pm on February 2215, 2022. Responses to any clarification questions will
be provided to each firm from which proposals have been requested. If multiple
clarification questions are received, the City might schedule a video conference
call to provide answers to all the prospective vendors.
B-13
Page | 1
City of Rancho Palos Verdes
Questions and Clarifications for the RFP for
Nutanix HCI
Administration Department
Attention: Lukasz Buchwald, IT Manager
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
Phone: 310-544-5311 | Email: lbuchwald@rpvca.gov
RFP Release Date: 1/31/2021
Request for Clarification Deadline: 2/8/2021
RFP Submittal Deadline: 2/22/2021
Question #1 - 20 VMs Hyper-V migration - What level of assistance is needed
here?
o Do you want the consultant to spend time with your application owners and support
end to end migration for all 20?
Lukasz Buchwald: We expect the Nutanix implementor to troubleshoot and address any
Windows OS-level issues associated with the migration. For all other core Microsoft
products and platform (SQL, AD, Print Services, ADFS, IIS etc.), we expect the Nutanix
implementor to provide best practices to maximize the chance of seamless migration of
servers hosting those functions and provide best effort post-migration support. All line-of-
business issues resulting from the migration will be handled by the RPV team.
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Page | 2
o What applications are part of these 20 vms? Do these vms include Domain Controllers,
SQL and AD VMs?
Lukasz Buchwald: We have 3 domain controllers that I would like migrated, but if there’s a
better path of expanding the Active Directory to the Nutanix cluster, I am open to
suggestions.
Please see a list of the 20 server which will most likely be picked for the migration.
No. Role Notable Applications OS Version
1 ARCGIS
Server ArcGIS Windows Server 2016 Standard
2 Azure AD
Connect Azure AD Connect Windows Server 2012 R2 Datacenter
3 Backup Server Veeam Windows Server 2012 Datacenter
4 Domain
Controller #1 - Windows Server 2016 Standard
5 Domain
Controller #2 - Windows Server 2012 R2 Datacenter
6 Domain
Controller #3 - Windows Server 2012 R2
7 File Server #1 Windows DFS Windows Server 2016 Standard
8 File Server #2 Windows DFS Windows Server 2012 R2 Datacenter
9 LaserFiche
Server LaserFiche, SQL Windows Server 2016 Standard
10 LOB Server #1 SQL Windows Server 2019 Datacenter
11 LOB Server #2 Community Development Windows Server 2012 R2 Datacenter
12 LOB Server #3 Community Development Windows Server 2019 Standard
13 LOB Server #4 IIS, ArcGIS Portal Windows Server 2019 Standard
14 LOB Server #5 SQL Windows Server 2019 Datacenter
15
Office 365
Exchange
Management
Exchange Shell (no
mailboxes) Windows Server 2012 R2 Datacenter
16 Print Server Print Services Windows Server 2016 Standard
17 Server (Virtual) RDS Server Windows Server 2012 R2 Standard
18 Server (Virtual) IIS Windows Server 2012 R2 Datacenter
19 Server (Virtual) IIS Windows Server 2012 R2 Datacenter
20 SharePoint
Server SharePoint 2013 Windows Server 2016 Standard
o Assuming this is from HyperV to AHV
Lukasz Buchwald: This is correct.
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Question #2 - “2x NX-8235-G7 Blocks with three (3) nodes each with the
following specifications per node”:
o Nx- 8235-G7 Block come with 2 nodes each, so I think you mean 3 nodes total across the
cluster. Can you please validate?
Lukasz Buchwald: The correct line should read as follows:
- 2x NX-8235-G7 Blocks with a total of three (3) nodes across the Nutanix cluster with the
following specifications per node”
Question #3 - Do you have some criteria’s/checklist when it comes to Quality
Control (QC). Can we get some more details on what your team expects when it
comes to QC?
Lukasz Buchwald: Please describe how each critical step or a milestone of the project
will be assessed to ensure that the work has been done properly and the unforeseen
issues are minimized.
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City of Rancho Palos Verdes
Questions and Clarifications for the RFP for
Nutanix HCI – Part 2
Administration Department
Attention: Lukasz Buchwald, IT Manager
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
Phone: 310-544-5311 | Email: lbuchwald@rpvca.gov
RFP Release Date: 1/31/2022
Request for Clarification Deadline: 2/15/2022
RFP Submittal Deadline: 2/22/2022
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Page | 2
Question #1 - Who are/is the incumbent on the current contract? (If any)
This is a new project and as such there are not existing contracts in place.
Question #2 - What is the budget for this project?
The City is prepared to pay at or below the market price. All proposals will be evaluated
according to the rules spelled out in the RFP with the total price being one of the
factors.
Question #3 - Is there a local preference?
As the project scope includes physical installation/connection and possible connectivity
troubleshooting, at least some local presence is preferred.
Question #4 - Are there other QAs from other bidders and will all bidders receive QA
responses from the City contact?
All questions received as part of this RFP have been made public (including this
document) and can be accessed here https://www.rpvca.gov/bids.aspx?bidID=101
B-18
City of Rancho Palos Verdes
Request for Proposals
NUTANIX Hyper-Converged Infrastructure
Attention: Lukasz Buchwald, IT Manager
RESPONSE SUBMITTED BY:
C-1
~IMPEX
~ (technologies)
880 Apollo Street, Suite 315, El Segundo, California 90245
310-320-0280 www.impextechnologies.com
February 18, 2022
City of Rancho Palos Verdes
Attention: Mr. Lukasz Buchwald
30940 Hawthorne Blvd,
Rancho Palos Verdes, CA 90275
Reference: Response to RFP for NUTANIX Hyper-Converged Infrastructure
To Whom It May Concern:
IMPEX Technologies, Inc. appreciates the opportunity to present our RFP response to The City of Rancho
Palos Verdes. We have read and understand RFP in its entirety, including, without limitation, the scope
and nature of the work, all appendices, attachments, exhibits, schedules, and addendum, as applicable.
IMPEX Technologies, Inc. is a minority-owned, California S-corporation specializing in providing
integrated technology solutions and services to State and Local governmental agencies. Our end-to-
end offerings encompass strategic planning, program management, design and architecture,
implementation, services delivery, and support. We have approximately forty (40) full-time employees.
For over 25 years, IMPEX Technologies has completed a multitude of Nutanix IT projects for State and
Local agencies such as Los Angeles County, Riverside County, San Mateo County, City of Carson, City of
Pasadena, and others. A key to our success is working in strategic partnership with each customer to
ensure that IT solutions align with our customers’ strategic goals and business objectives.
IMPEX is unaware of any conflict of interest in performing the proposed work. I confirm that I can
contractually bind IMPEX Technologies, Inc. and am also the authorized contact for IMPEX Technologies.
Please find my contact information below:
Rajiv Shah, President
IMPEX Technologies, Inc.
880 Apollo Street, Suite 315
El Segundo, CA 90245
rshah@impextechnologies.com
310-320-0280, ext. 621 / 310-320-0290 fax
Sincerely,
Rajiv Shah
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~IMPE>(
9 (technologies)
I
C-3
ENTITY NAME :
St ate of Cali4=ornia
Secretary of State
CERTIFICATE OF STATUS
IMPEX TECHNOLOGIES, INC .
FILE NUMBER:
FORl"lATION DATE:
TYPE :
JURISDICTION :
STATUS:
C2026003
01/30/1998
DOMESTIC CORPORATION
CALIFORNIA
ACTIVE (GOOD STANDING)
I , SHIRLEY N . WEBER, PH.D. Secretary of State of the State of California hereby certify :
The entity is authorized to exercise all of its powers, rights and privileges in California .
This certificate relates to the status of the entity on the secretary of State's records and does not reflect documents that are pending review or other even ts that may affect status .
No infonnation is available from this office regarding the financial condition, status of licenses, if any, business activities or practices of the entity .
IN WITNESS WHEREOF, I execute this certificate
and affix the Great Seal of the State of
NP-25 (RE V 0112021)
California ~;.0-er 07, 2021 .
S hi r ley'\. W eber, P h.D.
ec r etar) o f ta t e
LIS
APPROACH TO SCOPE OF SERVICES
Based upon the Scope of Services, IMPEX will provided the following to The City of Rancho Palos Verdes:
Hardware:
Nutanix cluster hardware consists of the following components: NX-8235-G7 Block with a total of three
(3) nodes with the following specifications per node: o CPU: Intel Xeon 4214, 12C, 2.2 GHz o Memory:
384 GB RAM o RAW Storage: 2 X 3.84 TB SSD, 4 X 12 TB HDD o Network: Dual Port 10 Gbe SFP+ Adapter
Licensing and Support:
Five years of (24/7/365) Nutanix Licensing and Support
Nutanix Acropolis Pro
Nutanix Professional Services:
Complete installation, configuration, and implementation of the Nutanix HCI cluster, including all the
necessary networking configuration on the Nutanix side. - Successful migration of at least 20 existing
Hyper-V virtual machines (list to be created by the City). All servers to be migrated are running on
Windows Server 20212 R2 or later operating system. - Post migration support and as-needed support
with the remaining server migration.
Professional Services Overview
The Nutanix Cluster Deployment Service provides customers with on-site deployment of a Nutanix
Enterprise Cloud platform with a choice of Nutanix supported hypervisor: AHV, vSphere, XenServer or
Hyper-V. A certified Nutanix consultant will help you plan and deploy your Nutanix Cluster.
Standard Scope
•Plan and provide Layer 2 Virtual/ Physical network requirements for Nutanix Cluster; this service
does not include configuring customers Ethernet switches
•Rack installation and in-rack cabling
•Nutanix Cluster deployment & configuration including firmware and Acropolis.
•Hypervisor cluster deployment & configuration.
•Hypervisor vSwitch configuration
•Prism Central deployment/integration
•Migration of Virtual Machines
•Test & Validation of the deployment
•Knowledge Transfer
•Travel and Expenses included
Once the City of Rancho Palos Verdes has the Nutanix pre-installation checklist completed,
networking is configured/ready for use, and equipment is on-site, IMPEX believes that the majority
of the on-site installation and configuration will be finished within 1-2 days. The rest of the
configuration work and instructor-led training can be done remotely.
IMPEX regularly host trainings and educational events at no cost to our customers. IMPEX is
committed to our customers’ satisfaction, and we are always available for any post-implementation
support. Many of our customers consider IMPEX an extension of their internal resources. IMPEX
would be honored to include the City of Rancho Palos Verdes among those customers.
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9 (technologies)
ORGANIZATION & STAFFING
Named Account Sales Manager
Steven Roman
Sales Contact
Senior Project Manager
Tariq Kazi
Project Manager
Nisarg Shah
Primary Project Contact
Nutanix Engineering
Nutanix personnel to be assigned
upon contract award
Sales Associate
Sourabh Patil
Systems Engineer
John Mundy
CITY OF
RANCHO PALOS VERDES
IMPEX staff will remain assigned to this project for the duration of the project. Rajiv Shah will provide executive management oversight of the project.
Senior Project Manager
(5% of total project effort)
Project Manager
(30% of total project effort)
Nutanix Engineering
(60% of total project effort)
Named Account Sales Manager
(5% of total project effort)
•Review the Scope of Service and Project
Plan to ensure deliverables can be met
•Review project’s progress with Project
Manager
•Act as resource for the Project Manager
•Initiate Project Kick-off Meeting to review the Project Plan,
Scope of Service, Statement of Work, project goals, milestones,
and timeline to completion with IMPEX personnel, Nutanix
Engineering, and key customer stakeholders
•Conduct weekly team calls; present project update to the team
to include progress assessment, identification of potential risks,
and gathering feedback
•Liaison between Nutanix Engineering and City of Rancho Palos
Verdes
•Provide final documentation; present completed project
overview to customer with additional discovery
recommendations, as appropriate
•Physical installation of Nutanix equipment
(racking ,stacking ,cabling, configuring)
•Nutanix cluster knowledge transfer
•Migration of VMs
•Project documentation
•General project oversight
•Liasion between technical staff &
customer
Focused Executive
Rajiv Shah, President
Key Personnel Responsibilities
C-5
IIM IPE (
· ?? (tec:hnologies>
I I I I
I I I I
L _____________ J ..... I __ ______.I
.----------------1
I I
I I ·----------------~
STAFF QUALIFICATIONS & EXPERIENCE
PRIOR EXPERIENCE:
Nutanix has selected IMPEX Technologies, Inc. as the Nutanix SLED Partner of the Year for the past 7
years. IMPEX Technologies Inc. is currently on Nutanix’s NASPO, SLP and GSA contracts. The
configuration and integration work must be completed by IMPEX and Nutanix with the
credentials/certifications listed below. IMPEX is an authorized Nutanix Scaler Partner. In the event
technical support or other services are required during or after the end of the project due to problems
resulting from this project, one of IMPEX’s or Nutanix’s certified engineers must be able to respond
within 24 hours for diagnosis and problem resolution or escalation.
•The number of years providing services like those in RFP: 15 Years
•The number of years providing services to government entities: 30 Years
•Steven Roman’s Certification- Nutanix Sales Expert Certification
•Nisarg Shah’s Certification’s-Nutanix Certified Sales Engineer, Nutanix Consulting Partner
Installation Certification, Nutanix Platform Professional, Nutanix Certified System Engineer.
IMPEX RESUMES:
NISARG SHAH - Project Manager/Solutions Architect:
IMPEX Technologies, Inc., El Segundo, CA
April 2019 – Present
Project Manager/Solutions Architect
•Provide Nutanix technical leadership for complex projects and ensure success of enterprise-level
solutions implementations
•Educate clients through Nutanix hands-on user-groups, presentations, POCs, and webinars
•Extend clients’ teams to address clients’ business needs by simplifying, consolidating, and
automating operations using Nutanix and Cloud technologies
•Transforming client’s business Infrastructure from legacy to all software-defined using Nutanix
and its services like AHV, Frame, Leap from sizing to deploy
•Nutanix end-to-end delivery from rack, stack to cluster configuration, and migration for our
customers utilizing industry best practices
•Certified on Cloud Technologies like Nutanix, Amazon, etc.
•Nutanix Certifications: Nutanix Certified Sales Engineer, Nutanix Consulting Partner Installation
Certification, Nutanix Platform Professional, Nutanix Certified Systems Engineer
March 2018 – March 2019
IMPEX Technologies Pre-Sales Engineer
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~IMPE>(
9 (technologies)
IMPEX RESUMES – continued:
TARIQ KAZI- Senior Project Manager
IMPEX Technologies, Inc., El Segundo, CA
June 2019 - Present
Senior Project Manager
• Oversee the delivery, development, and implementation of Nutanix technology
solutions for clients
• Engage with clients to understand opportunities to enhance the value of IMPEX
through services
• Lead the development of professional services offerings and methodologies
• Recruit, place, and mentor a team of high performing IT Nutanix contract
consultants and engineers
• Partner with the sales team to qualify, scope, and prioritize opportunities to
ensure adequate project backlog exists to sustain the business
• Develop Nutanix project plans, schedules, success criteria, SOWs, milestones;
ensure that projects and deliverables are completed on time and within budget,
and at an elevated level of customer satisfaction
• Proactively identify and manage risks, resolve issues, and escalate where
appropriate to drive successful customer and business outcomes
• Consolidate and document supply chain planning leading practices and drive
continuous improvement of implementation methodologies to deliver maximum
value to clients; partner with OEM suppliers to incorporate leading practices into
our portfolio of services
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~IMPE>(
9 (technologies)
Reference Projects
Customer
Customer Contact
Information
Project Description
Project
Date/Contract
Value
Senior Project
Manager
Solutions
Architect/Project
Manager
Sales
Manager
Los Angeles
County
Department of
Health Services
Brenny Ortega
Data Center Manger
313 N. Figueroa St.
Los Angeles, CA
(213) 240-8274
brortega@dhs.lacounty.gov
Collaborated on
obtaining 15,000 VDI
users on Nutanix
Infrastructure, while
utilizing VMware
Horizon software.
We successfully
implemented XI Leap
within Los Angeles
County.
Date:
01/2015-Present
Contract Value:
$10 million
Tariq Kazi:
Responsible for ongoing
oversight of planning,
execution, control, and
monitoring of the
project work and
ensuring customer’s
continued satisfaction
with the project.
Nisarg Shah:
Responsible for
installing, configuring,
and providing
knowledge transfer
and documentation
as described in
customer’s scope of
work/deliverables.
Steven Roman:
Responsible for
overall customer
satisfaction
California State
University,
Long Beach
Jesse Santana
Director of Servers/Systems
1250 Bellflower Blvd,
Long Beach, CA
(562) 985-8511
jsantana@csulb.edu
Collaborated on
expanding their Nutanix
VDI footprint from 400
users to 1,000 users,
while utilizing VMware
Horizon software and
Nvidia M10 GPU cards.
Date:
07/2015-Present
Contract Value:
$5 million
Tariq Kazi:
Responsible for ongoing
oversight planning,
execution, control, and
monitoring of the
project work and
ensuring customer’s
continued satisfaction
with the project.
Nisarg Shah:
Responsible for
installing, configuring,
and providing
knowledge transfer
and documentation
as described in
customer’s scope of
work/deliverables.
Steven Roman:
Responsible for
overall customer
satisfaction
California State
University,
Dominguez
Hills
Gabriel Flores
Operating Systems Analyst
1000 East Victoria Street
Carson, CA
(310) 243-1054
gflores@csudh.edu
Collaborated on building
out a 300 VDI
environment on Nutanix
Infrastructure and
utilizing Nutanix FRAME
software for virtual
desktops.
Date:
01/2018–Present
Contract Value:
$2 million
Tariq Kazi:
Responsible for overall
planning and
monitoring of the
project work in
conjunction with the
customer’s team to
achieve deliverables
and desired outcomes.
Nisarg Shah:
Responsible for
installing, configuring,
and providing
knowledge transfer
and documentation
as described in
customer’s scope of
work/deliverables.
Steven Roman:
Responsible for
overall customer
satisfaction
C-8
~IMPE>( ~ (technologies)
PROJECT SCHEDULE
Total estimated time to project completion is approximately ten (10) days. Please refer to project tasks
listed below.
Tasks
• Physical Installation of Nutanix Equipment (1.5 days)
• Mount Nutanix equipment in rack
• Cable data connections to top of rack switches
• Cable out of band hardware management port
• Cable power connections to power distribution units
•
• Nutanix Cluster Knowledge Transfer Workshop (0.5 day)
• Review Nutanix configuration and basic system operations
• Review Nutanix support portal
• Review any pending questions/concerns from Nutanix cluster configuration standpoint
• Migration of VMs (Approximately 7 days depending on the level of effort and issues encountered)
• Gather VM details for the 20 VMs
• Deploy Nutanix Move (Migration tool from Nutanix)
• Discuss best practices when it comes to individual VMs like SQL, ADs, Domain controllers, etc.
• Migrate VMs
• Test successful migration
• Documentation (1 day)
• Produce as-built configuration documentation
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~IMPE>(
9 (technologies)
QUALITY CONTROL PLAN
Quality control is integrated into IMPEX’ project planning methodology. Below are key components of
our project plan that are foundational to ensuring quality is built into an IMPEX project:
• A clearly defined scope of work that includes roles and responsibilities, milestones, and
important dates/deadlines.
• An org chart detailing necessary members, including external vendors.
• Each team member’s responsibilities are defined and understood by the team
• Work verification (who is doing the work and who is checking the work)
• Deliverables
Nutanix is an ISO 27001, 27017, 27018 certified company and governance controls are audited internally
and externally on a continuous basis. Our information security program is aligned to the ISF Standard of
Good Practice, ISO 27001/2, ISO 27017, ISO 27018, and includes key controls from SOC2. Certifications
and further details can be found at https://www.nutanix.com/trust/compliance-and-certifications. All
installation activities are conducted according to industry best practice standards.
IMPEX understands that risk management is essential to the success of an IT project. Fundamental to
our project planning methodology is identifying potential initial and ongoing risk factors. Our objective is
assuring that uncertainty about a variety of potential product delays, technical resource time
availability, and client issues do not impact the project timeline, technology deployment and/or budget
objectives.
Risks sources in IT projects can include changing requirements and priorities, lack of communication,
threats from project failures (at any phase in design, development, production, or sustainment life
cycles), poor documentation, unplanned absence of a team member, poor communication with the
client, failure to deliver on time, natural causes and disasters, or unpredictable events.
Examples of IMPEX risk factor mitigations are below:
• Analyze how a change will impact the current state of the project, how much effort it will take,
or if there is risk of delays. The analysis will allow for an efficient division of tasks, updating
priorities, and providing the customer with accurate information on what can (and cannot) be
delivered.
• Regular meetings of all team members, including customers and vendors, both for the sake of
completing tasks and sharing knowledge created as part of the project. No one’s question goes
unanswered. Daily calls among technical team.
• All team members share the same essential project knowledge.
• IMPEX’ project plan includes time for preparing documentation
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9 (technologies)
ACCEPTANCE OF CONDITIONS
IMPEX Technologies, Inc. accepts all conditions listed in the City of Rancho Palos Verdes
Request for Proposal (RFP) document.
C-11
~IMPE>(
9 (technologies)
TOTAL PROJECT COST
Cost of all Nutanix products, services and licenses required for this project are below.
Nutanix products, licenses, and services $136,803.43
CA sales tax $3,3220.26
Nutanix total, including taxes $140,023.69
All pricing shall remain valid for at least 60 days following the last day to receive proposals.
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Nutanix Request for Proposals Rating Sheet ‐ IMPEX TechnologiesItem Rated:Weight Submitted Score (1‐10)Understanding Scope of Services20%Yes10Proposed Schedule10%Yes10Staff Qualifications and Relevant Experience20%Yes10References20%Yes10Total Cost30%Yes8Total Score:48Total Weighted Score9.4Required Items in the Proposal:SubmittedCover LetterYesApproach to Scope of Services:YesOrganization and StaffingYesStaff Qualifications and ExperienceYesProject Schedule:YesQuality Control PlanYesAcceptance of ConditionsYesTotal cost of all products, services and licenses required for this project.YesReferences:ContactedLos Angeles County Department of Health ServicesYesCalifornia State University, Long BeachYesCalifornia State University, Dominguez HillsYesNo responseHighly RecommendedHighly RecommendedNotes:D-1