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CC SR 20211221 O - Award PSA for Stormwater Mgmt Consulting CITY COUNCIL MEETING DATE: 12/21/2020 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA TITLE: Consideration and possible action to award a professional services agreement to John L. Hunter & Associates, Inc. for stormwater quality consulting services. RECOMMENDED COUNCIL ACTION: (1) Award a professional services agreement to John L. Hunter and Associates, Inc., for one year, with three additional optional one-year terms, in the not-to-exceed amount of $200,000 annually for stormwater quality consulting services; and, (2) Authorize the Mayor and City Clerk to execute the contract, in a form approved by the City Attorney. FISCAL IMPACT: The services provided by John L. Hunter & Associates, Inc. for stormwater quality consulting is shared by the four Peninsula cities, with each City paying its proportional share. The City’s share currently budgeted is $200,000 from Measure W and General Fund. Amount Budgeted: $200,000 Additional Appropriation: N/A Account Number(s): 343-400-3130-5101 ($134,200) (Measure W-Storm Water Quality/Professional Services) 101-400-3130-5101 ($65,800) (General Fund – Storm Water Quality/Professional Services) ORIGINATED BY: Charles Eder, PE, Senior Engineer REVIEWED BY: Ramzi Awwad, Deputy Director of Public Works APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Professional Services Agreement with John L. Hunter and Associates, Inc. (page A-1) B. John L. Hunter & Associates, Inc. Proposal (page B-1) C. Request for Proposals for Consultant Services (page C-1) 1 BACKGROUND: The Los Angeles Regional Water Quality Control Board (Regional Board) regulates the discharge of pollutants into the watershed through a permit called the Municipal Separate Storm Sewer (MS4) Permit. The MS4 Permit was adopted by the Regional Board on November 8, 2012. An updated MS4 Permit was adopted earlier this year and went into effect on September 11, 2021. With the adoption of the MS4 Permit, the City is required to comply with stormwater quality regulations or face severe penalties. These requirements include watershed-based pollutant monitoring, illicit discharge prevention, treatment of stormwater to reduce pollutants, record keeping, and reporting. The City works in partnership with other agencies on the Peninsula to achieve these requirements. DISCUSSION: As a department in a small contract city, the Public Works Department does not have the capacity in-house to meet the requirements of the MS4 Permit. Consequently, the City utilizes a consultant to perform these professional services. The current contract for these services, provided by John L. Hunter and Associates, Inc., expires at the end of December 2021. Staff seeks to award a new contract for these services. On September 20, 2021, the City issued a request for proposals (RFP) for stormwater quality consulting services. The scope of services is more thoroughly described in the attached RFP (Attachment C) and includes: ▪ Representing the City at various meetings; ▪ Compiling and maintaining regulatory compliance records; ▪ Preparing and submitting regulatory compliance reports; ▪ Conducting the Clean Bay Restaurants program inspections, enforcement activities, and reporting; ▪ Conducting inspections of construction sites for compliance with stormwater pollution prevention regulations; ▪ Administering stormwater pollutant monitoring programs; ▪ Researching needed projects to comply with stormwater pollution reduction targets; ▪ Conducting feasibility analyses and developing concepts for stormwater pollution reduction potential projects; ▪ Providing training services; ▪ Managing special grant funding; and ▪ Providing general consultation for stormwater quality-related items. The City received a proposal from one firm, John L. Hunter and Associates, Inc., by the October 26 deadline. The City repeatedly contacted several regional firms known to provide stormwater consulting services to solicit additional proposals. No additional proposals were submitted. Therefore, an evaluation panel of three members, comprised of the Director of Public Works, the Principal Engineer, and the Senior Engineer reviewed 2 the one submitted proposal. The evaluation panel then interviewed the firm on December 8, 2021. The evaluation panel found that the proposal from John L. Hunter & Associates, Inc. was responsive to the RFP and that the firm is well qualified to perform the work. The City then negotiated rates for the services, which are to be performed on a time-and-materials basis, with general budgets established and an overall not-to-exceed limit. The proposed professional services agreement (Attachment A) includes shared services that the City administers on behalf of the other cities on the Peninsula, with proportional reimbursement based on land area of each agency. It also includes City -exclusive services (whereas the other agencies contract separately for their exclusive services). The other Peninsula cities are aware, and support, the City continuing to contract with John L. Hunter & Associates for the MS4 services. Staff therefore recommends awarding the professional services agreement to John L. Hunter & Associates, Inc. for a one-year term, with an option for three additional one-year terms. ALTERNATIVES: In addition to the Staff recommendation, the following alternative action s are available for the City Council’s consideration: 1. Do not award a professional services agreement to John L. Hunter & Associates, Inc. and direct Staff to re-solicit the proposed services. 2. Take other action, as deemed appropriate. 3 01203.0001/699504.1 EQG 1 CONTRACT SERVICES AGREEMENT By and Between CITY OF RANCHO PALOS VERDES and JOHN L. HUNTER & ASSOCIATES, INC. A-1 01203.0001/699504.1 EQG AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF RANCHO PALOS VERDES AND JOHN L. HUNTER & ASSOCIATES, INC. THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made and entered into on December 21, 2021, by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation (“City”) and JOHN L. HUNTER & ASSOCIATES, INC., a California corporation (“Consultant”). City and Consultant may be referred to, individually or collectively, as “Party” or “Parties.” RECITALS A. City has sought, by issuance of a Request for Proposals, the performance of the services defined and described particularly in Article 1 of this Agreement. B. Consultant, following submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services. C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority to enter into and execute this Agreement. D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows: ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services”, as stated in the Proposal, attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose A-2 01203.0001/699504.1 EQG 2 intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances. 1.2 Consultant’s Proposal. The Scope of Service shall include the Consultant’s Proposal which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such Proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.4 California Labor Law. If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following requirements: (a) Public Work. The Parties acknowledge that some or all of the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by regulation. (b) Prevailing Wages. Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement. (c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The A-3 01203.0001/699504.1 EQG 3 Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. (d) Payroll Records. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, a s specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement. (f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. (g) Penalties for Excess Hours. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty five dollars) for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8 (eight) hours per day, and 40 (forthy) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ (one and one half) times the basic rate of pay. (h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows: “I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” A-4 01203.0001/699504.1 EQG 4 Consultant’s Authorized Initials ________ (i) Consultant’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor. 1.5 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.6 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer in the form of a Change Order. 1.7 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence. A-5 01203.0001/699504.1 EQG 5 1.8 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.9 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written Change Order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to 15% of the Contract Sum; or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract Officer through a written Change Order. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. If in the performance of the contract scope, the Consultant becomes aware of material defects in the scope, duration or span of the contract or the Consultant becomes aware of extenuating circumstance that will or could prevent the completion of the contract, on time or on budget, the Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs and proposed schedule impacts. 1.10 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern. A-6 01203.0001/699504.1 EQG 6 ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $200,000 (Two Hundred Thousand Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9. Annual compensation shall not exceed $200,000 (Two Hundred Thousand Dollars). 2.2 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, and (b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 2.3 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.4 Invoices. Each month Consultant shall furnish to City an original invoice, using the City template, or in a format acceptable to the City, for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub- contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and A-7 01203.0001/699504.1 EQG 7 undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.5 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer through a Change Order, but not exceeding 90 (ninety) days cumulatively. 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section. A-8 01203.0001/699504.1 EQG 8 3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding 1 year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City may, in its discretion, extend the Term by three additional one-year terms. ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: John L. Hunter ______________ _____ President______________ (Name) (Title) Jillian Brickey_______________ _____ Program Manager________ (Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only the personnel included in the Proposal to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. City shall have the right to approve or reject any proposed replacement personnel, which approval shall not be unreasonably withheld. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or A-9 01203.0001/699504.1 EQG 9 agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. The Contract Officer shall be Ron Dragoo, Principal Engineer, or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City; all subcontractors included in the Proposal are deemed approved. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than 25% (twenty five percent) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. A-10 01203.0001/699504.1 EQG 10 ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. Without limiting Consultant’s indemnification of City, and prior to com mencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”. 5.2 General Insurance Requirements. (a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be A-11 01203.0001/699504.1 EQG 11 approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. (b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants. (c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non- contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain and continuously maintain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other A-12 01203.0001/699504.1 EQG 12 requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each required coverage. (j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant 90 (ninety) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. (o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. A-13 01203.0001/699504.1 EQG 13 (p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring A-14 01203.0001/699504.1 EQG 14 as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the A-15 01203.0001/699504.1 EQG 15 Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City. 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. A-16 01203.0001/699504.1 EQG 16 ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California. 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement. 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other A-17 01203.0001/699504.1 EQG 17 provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon 30 (thirty) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event of termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2. 7.8 Termination for Default of Party. If termination is due to the failure of the other Party to fulfill its obligations under this Agreement: (a) City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the A-18 01203.0001/699504.1 EQG 18 compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. (b) Consultant may, after compliance with the provisions of Section 7.2, terminate the Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to payment for all work performed up to the date of termination. 7.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. A-19 01203.0001/699504.1 EQG 19 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City. ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. A-20 01203.0001/699504.1 EQG 20 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.6 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant’s Authorized Initials _______ A-21 01203.0001/699504.1 EQG 21 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] A-22 01203.0001/699504.1 EQG 22 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written. CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation David L. Bradley, Mayor ATTEST: Teresa Takaoka, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP William W. Wynder, City Attorney CONSULTANT: JOHN L. HUNTER & ASSOCIATES, INC. By: Name: John L. Hunter Title: President By: Name: Jillian Brickey Title: Secretary Address: 6131 Orangethorpe Avenue Suite 300 Buena Park, CA 90620 Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. A-23 01203.0001/699504.1 EQG CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-24 01203.0001/699504.1 EQG CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-25 01203.0001/699504.1 EQG A-1 EXHIBIT “A” SCOPE OF SERVICES 1.3.8 General Consultation Expertise Review As needed: Communications within the competence of consultant A-26 01203.0001/699504.1 EQG A-2 A-27 01203.0001/699504.1 EQG A-3 A-28 01203.0001/699504.1 EQG B-1 EXHIBIT “B” SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) [INTENTIONALLY LEFT BLANK] A-29 01203.0001/699504.1 EQG C-1 EXHIBIT “C” SCHEDULE OF COMPENSATION Compensation will be based on time and materials per the rate table below. Amounts may be moved between line items so long as the total contract amount is not exceeded: Program Title (Expected Contribution %) Team Member Information JLHA Project Manager 20% Name Michelle Staffield, PE, MSE, CPSWQ, QSD Roles Point-of-contact, manages service implementation and budget Principal in Charge 10% Name John Hunter, PE Roles Point-of-contact, oversees project implementation Project Lead 30% Name Jacqueline Mak Roles Project analyst, coordinates services and deliverables Technical Support 5% Name Hugo Garcia, CPSWQ, CESSWI, QSD/P Roles Support field inspection and GIS activities Technical Support 20% Name Glenn Cajar, CESSWI, QSP Roles Field compliance inspections Project Support/ Technical Support 10% Name Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR Roles As-needed technical/project support, including project management Project Support/ Technical Support 5% Name Jillian Brickey, MS, CPSWQ, QSD/P, IGP ToR Roles As-needed technical/project support, including project management Geosyntec (Subcontractor) Project Director 20% Name Christopher Wessel, PE, QSD/P (Subcontractor: Geosyntec) Roles Project delivery for RAA model revision Project Manager 70% Name Curtis Fang, PE, QSD, QISP (Subcontractor: Geosyntec) Roles Project delivery for RAA model revision Senior Technical Advisor 10% Name Scott Struck, PhD, ENV SP (Subcontractor: Geosyntec) Roles Project delivery for RAA model revision A-30 01203.0001/699504.1 EQG C-2 1.3.8 General Consultation As Needed: Time and Materials A-31 01203.0001/699504.1 EQG C-3 EXHIBIT “C-1” PERSONNEL RATES 2021 Rate Schedule John L. Hunter & Associates, Inc. Principal $185 / hour Director $165 / hour Program Manager $165 / hour Staff Engineer $165 / hour Project Manager $155 / hour Assistant Project Manager $145 / hour Project Engineer $145 / hour Compliance Specialist II $115 / hour Project analyst II $115 / hour Industrical/commercial facility inspection $125 / hour Compliance Specialist I $95 / hour Project Analyst I $95 / hour Administrative Assistant, Laborer (OSHA 40hr certified) $65 / hour State Certified Laboratory analysis $Cost + 5% Legal Consultation, Court Apperances/Document review, etc. $250 / hour Subcontracted equipment Cost + 5% This rate is subject to consumer price index (CPI) increases in subsequent years. Geosyntec Standard Rate Schedule (Subcontractor) Staff Professional $135 / hour Senior Staff Professional $157 / hour Professional $178 / hour Project Professional $200 / hour Senior Professional $225 / hour Principal $245 / hour Senior Principal $268 / hour Project Administrator $74 / hour Clerical $58 / hour Direct Expenses Cost plus 10% Subcontract Services Cost plus 10% Personal Automobile (per mile) Current Gov’t Rate A-32 01203.0001/699504.1 EQG D-1 EXHIBIT “D SCHEDULE OF PERFORMANCE Consultant shall deliver the following tangible work products to the City by the following dates. A. Draft MS4 Permit Annual Report by November 15 each year. B. Newsletters bimonthly and NPDES/WMG meeting summaries within 10 working days of meeting. C. Industrial/commercial and Clean Bay Restaurant program inspection reports and violation notices within one month of the inspection/violation. D. Illicit discharge detection investigation reports and violation notices within one month of investigation. E. Training presentations at time of training and new and revised template documents and BMP fact sheets at time of training. Training is conducted once a year, ideally prior to or at the beginning of the rainy season. F. Revised Public Outreach materials as needed. G. Reviewed LID Plans and SWPPPs within 10 working days of receiving initial plan submittals. Follow up reviews will be performed within 10 working days. H. Construction program inspection reports and violation notices within one month of the inspection/violation. I. Watershed meeting agendas 1 day prior to meeting. J. Revise draft EWMP in accordance with the comments received from the Regional Water Quality Board, within three months of receipt of comments. K. Model contract language to transfer permit responsibility for implementing Table 18 Activity BMPs and 12 required road reconstruction BMPs per the MS4 Permit to contractors within the first year of EWMP Implementation. L. Draft Watershed ROWD one month prior to June 1, 2022 deadline for first year, and one month prior to deadline coinciding with Adaptive Management process. M. Draft Evaluation of the EWMP (Adaptive Management) – One month prior to biennial April 19 deadline. N. Draft Non-Stormwater Source ID Report – 10 working days prior to deadline for source identification. A-33 01203.0001/699504.1 EQG D-2 O. Draft Integrated Monitoring Compliance Report by November 15 each year. A-34 Stormwater Quality Consulting Services SERVICES PROPOSAL 2021.10.26 Prepared for: City of Rancho Palos Verdes Public Works Department Attention: Charles Eder, Senior Engineer 30940 Hawthorne Blvd, RPV, CA 90275 Prepared by: John L. Hunter & Associates 6131 Orangethorpe Ave #300 Buena Park, CA 90620 Michelle Staffield John Hunter Project Manager Principal in Charge mstaffield@jlha.net jhunter@jlha.net B-1 Stormwater Quality Consulting Services October 26, 2021 P a g e i Table of Contents I. Approach to Scope of Services ............................................................................................ 1 II. Organization and Staffing .................................................................................................... 4 A. Project Team ...................................................................................................................................... 4 B. Subcontracted Services ..................................................................................................................... 4 C. Organizational Chart .......................................................................................................................... 5 D. Statement of Availability ................................................................................................................... 5 III. Staff Qualifications and Experience ..................................................................................... 6 A. Prior Experience ................................................................................................................................ 6 B. Staff Qualifications ............................................................................................................................ 8 C. Project References ........................................................................................................................... 16 IV. Project Schedule ................................................................................................................ 18 V. Quality Control Plan ........................................................................................................... 20 VI. Acceptance of Conditions .................................................................................................. 20 VII. Hourly Fee Schedule .......................................................................................................... 21 A. JLHA Standard Rate Schedule .......................................................................................................... 21 B. Geosyntec Standard Rate Schedule ................................................................................................ 21 Appendix A: Subcontractor Information ...................................................................................... A1 B-2 Stormwater Quality Consulting Services October 26, 2021 P a g e 1 I. Approach to Scope of Services Our firm specializes in providing NPDES Program services to municipal clients. This experience, combined with our longstanding support and familiarity with the City’s NPDES Program, EWMP, and operational needs, defines the general approach we take in providing the stormwater quality consulting services requested in the City’s RFP. This includes incorporating cost-saving and value-adding measures. For example, since we provide NPDES and EWMP services to many cities in LA County, we incorporate an economy of scale into our costs for interagency meetings, City representation, technical assistance, planning, and reporting. For the specific approach our Project Team will take to the tasks under the RFP scope of services, see Table 1 on the following pages. Table 1 also restates the RFP scope of services that we will be providing. B-3 Stormwater Quality Consulting Services October 26, 2021 P a g e 2 Table 1. Scope of Services and Approach RFP Task Description and Approach CITY-SPECIFIC SERVICES: TASK 1 Provide Municipal NPDES Program Services a. Program updates Provide project and program status updates. Our approach is to provide this service following frequencies and methods preferred by City staff. This may include in-person meetings, video conferences, phone calls, emails, and texting, as well as technical memos and reports. We will respond to all City staff inquiries as soon as possible. b. Budgeting Assist in developing program cost estimates and cost share agreements, when needed. Our approach is to provide this service following the approach described for Task 1.a. c. Interagency planning Represent the City in meetings/correspondence with program stakeholders. Our approach is to provide this service following the approach described for Task 1.a. d. Program assessment Assess program compliance and recommend actions. Review and comment on program documents. Our approach is to provide this service following the approach described for Task 1.a. e. Program development Assist in preparing new program documents. Our approach is to prepare documents that focus on clarity and utility. f. Technical assistance Share technical program information and expertise with City staff. Our approach is to provide this service following the approach described for Tasks 1.a and 1.f. g. Compliance studies Assist in planning and implementing compliance studies, as needed. h. Compliance reporting Prepare the Quarterly/Annual Reports for Stormwater Permit sites. Our approach is to develop Annual Report information request forms and provide them to City staff. We will review completed forms with City staff and we will incorporate comments into a Draft Annual Report. We will update the County’s WRAMPS.ORG database and incorporate volumetric management results into the Draft Annual Report. Based on available data, we will prepare responses to program status and assessment elements of the Draft Annual Report. We will submit the Individual Annual Report prior to the final deadline. i. Record keeping Develop, operate and maintain a new accessible online databases of Program records. Our approach is to store program records on online databases that are accessible to City staff at any time. j. Related services Assist with other Municipal NPDES services, as needed. CITY-SPECIFIC SERVICES: TASK 2 Administer City Control Programs Note: Tasks 2.b-e activities include corresponding with site operators and updating site records regularly. a. Training presentation Develop and provide Municipal NPDES training for city staff as applicable. Our approach is to: 1) conduct the training at a time suitable to City staff, 2) provide knowledgeable personnel with training, 3) extract essential elements of the following compliance programs, 4) place emphasis on the internal staff process and individual job responsibilities, 5) hold Q&A with City staff, and 6) provide slide presentations, key program forms, templates, and documentation. The deliverables under this scope of services will included access to an online and self- guided training portal that will permanently store all presentations and related training documentation. JLHA can provide can additional in-depth staff training (beyond the one-hour standard training scope) on any component of the MS4 NPDES program Municipal Projects and Programs b. Development and implementation Assist in developing and implementing pollutant control projects and programs not identified in this scope of services, as needed. c. Tracking Update records for pollutant-generating facilities with available information. d.ii Inspections Inspect facilities for BMP implementation. Assist in selecting BMPs. Our approach is to: 1) inspect facility layout to locate the storm drain system and/or stormwater drainage path, storage areas, process, areas, and heavy equipment wash and maintenance areas, and stormwater sampling locations, if applicable, 2) determine the facility’s impact on stormwater quality through proper BMP implementation and illicit discharge elimination, and 3) complete an inspection form. Administer Planning and Development Programs: New Development d.iii Tracking Update LID BMP records with available program information. d.iv Reviewing Review LID Plan reports and related documents. Our approach is to: 1) Provide technical assistance in MS4 Permit/LID to both developers and City staff, 2) Review and verify conformance with the criteria of the MS4 Permit, 3) Provide correction sheets and indicate corrections required to achieve conformance, and 4) Meet and correspond with project applicants and engineers. Standard turn-around time for LID and SWPPP review is two weeks (or 10 working days) unless otherwise directed by the City. d.v Inspecting/enforcing Verify BMP installation/O&M, issue enforcement, as needed. Our approach is to: 1) Verify the proper installation and operation and maintenance of BMPs. Staff will be available to conduct inspections upon receiving notice from the city to inspect and availability of records and plans. 2) Notify existing BMP sites of maintenance requirements via notification letters and correspondence with owners and operators of BMPs. 3) Conduct follow-up activities at non-compliant projects related to the detection of BMPs that are improperly constructed, installed, or maintenance. 4) Issue enforcement actions. Administer Planning and Development Programs: Construction (For sites that disturb ≥ 1 acre. As needed for sites that disturb <1 acre.) d.i Inspections (Construction) Inspect construction projects for BMP implementation. Our approach is to: 1) determine the facility’s impact on stormwater quality through proper BMP implementation and illicit discharge elimination, 2) determine the need for corrective actions and setting up a follow-up inspection date within 4 weeks, and 3) complete an inspection form. Staff will correspond with site operators and schedule inspections as-needed, discuss corrective actions required, and providing program education as needed. For egregious or repeated cases of non- compliance, enforcement notices will be prepared following the city ordinances and NPDES Permit’s progressive enforcement requirements. If noncompliance persists, we will work with City enforcement staff to resolve the issue. d.vi Tracking Update site records with available Program inventory information. d.vii Inspecting/enforcing Develop site visit reports. Our approach is to provide this service following the approach described for Task 2.d.i. d.viii Reviewing Review SWPPPs and ESCPs for BMP implementation, as needed. Our approach is to: have a JLHA staff Qualified SWPPP Developer (QSD) review and follow a checklist based on MS4 permit requirements. Standard turn-around time for review is two weeks. Industrial/Commercial Facilities Tracking Update industrial/commercial facility records using available data sources, as needed. Our approach is to: 1) review city records and facility records to update the industrial/commercial facility inventory, and 2) review existing facility information and regulatory history prior to inspection. Educating Distribute, develop, and purchase educational material, as needed. e. Inspecting/enforcing Schedule/conduct Clean Bay Restaurants (CBR) Program and industrial/commercial facilities BMP inspections, follow-up, issue enforcement, notices, and develop reports. Our approach is to: inspect facilities for proper BMP implementation. Inspections will include 1) inspecting facility layout to locate the storm drain system and/or stormwater drainage path, storage areas, process, areas, and heavy equipment wash and maintenance areas, and stormwater sampling locations, if applicable, 2) determining the facility’s impact on stormwater quality through proper BMP implementation and illicit discharge elimination, 3) verifying industrial classification, and 4) determining the need for corrective actions and setting up follow-up inspection dates. For egregious or repeated cases of noncompliance, prepare enforcement notices following the NPDES Permit’s progressive enforcement requirements. If noncompliance persists, we can work with City enforcement staff to resolve the issue. Note that CBR Inspections Program are conducted at food services facilities and evaluated based on existing CBR Program criteria set by The Bay Foundation. Illicit Discharge Investigations e. Investigating/enforcing Conduct field investigations, follow-up, issue enforcement. Our approach is to: 1) correspond with responsible parties and complainants, 2) schedule inspections as-needed, 3) discuss corrective actions required, 4) provide program education as-needed, 5) store records on an online electronic database accessible to the City online, 6) conduct follow-up investigations to verify elimination of illicit discharges, and 7) for egregious or repeated cases of non-compliance, enforcement notices will be prepared. Notices will be sent out only after City approval. If noncompliance persists, we can work with City enforcement staff to resolve the issue. Public Outreach f. Events Attend events and assist with City community events such as Whale of a Day and 4th of July to promote pollution prevention. Our approach is to: 1) attend the chosen event(s), and 2) educate the public in stormwater pollution through discussion, demonstrations, and material distribution. f. Material distribution Provide and distribute educational materials. Our approach is to: distribute educational materials to commercial points of purchase (POP). POP locations include automotive, home improvement, gardening, and pet/feed stores. We will visit select stores and provide brochures specific to these industries to be displayed for distribution. The program will be implemented once per reporting year. g. Material development Update and develop educational materials and content, as needed. Our approach is to: update the content at the City’s request which can be made in multiple languages, including Spanish, Chinese, and Korean. B-4 Stormwater Quality Consulting Services October 26, 2021 P a g e 3 Applicable to All Tasks h. Project Management Coordinate program tasks with City staff, provide quarterly report on progress, and QA/QC deliverables. CITY-SPECIFIC SERVICES: TASK 3 Program Funding Funding programs Provide updates, prepare applications, and assist in administration, as needed. Our approach is to: 1) attend and represent the City at applicable grant and other funding meetings and workshops to keep apprised of opportunities related to NPDES and notify the City, 2) assist in preparing and submitting applications to programs such as the Safe Clean Water Program, 3) provide grant status updates, and 4) manage approved grant projects. Fees Assist in developing and administering Program estimates for fees, as needed. SERVICES IN CONJUNCTION WITH PENINSULA WMG: TASK 4 NPDES Program Administration: Including compliance planning and reporting a. Program updates Provide Program status updates including regulatory updates and stakeholder group updates. Our approach is to provide this service following the approach described for Task 1.a. b. Coordination Conduct and/or attend Interagency meetings including those held by Watershed Management Groups and the LA Permit Group, the County of LA, training workshops, and the Regional Board. Report to City on content. Our approach is to provide this service following the approach described for Task 1.a. Meeting summaries will be prepared for immediate viewing by the City via an online portal set up by JLHA. Any action items required by the City as a result of program updates will be conveyed via email or phone call as soon as possible. c. Administration Administer Programs assessed under the Municipal NPDES Program, which include (provisions related to) Monitoring and Reporting, Minimum Control Measures, Watershed Management, TMDLs, and statewide pollutant provisions (e.g., trash). SERVICES IN CONJUNCTION WITH PENINSULA WMG: TASK 5 Administer City’s Share of Peninsula WMG EWMP Services Watershed Meetings Tasks a. Coordination Schedule monthly meetings, prepare agendas, meeting minutes, and presentations on an on-going basis. Our approach is to provide this service following the approach described for Task 4.b. b. Attendance Attend South Santa Monica Bay Watershed Area Steering Committee meetings to represent the PVP WMG. EWMP Update Coordination and Reporting Note: Tasks 5.c and 5.d include activities conducted by both JLHA and Geosyntec (subcontractor). c. Coordination Coordinate with other PVP agencies to update EWMP information and input into the PVP WMG Reasonable Assurance Analysis (RAA) model and EWMP. This is a one-time effort (every 5-years) for required updates to the RAA and EWMP and to address Regional Board required revisions after EWMP submittal. Our approach is to: 1) create a summary table of comments and requests for revisions from the Regional Board on the June 2021 PVP EWMP and RAA, 2) assign the revision to the applicable PVP agency or Geosyntec, and 3) work with the PVP agencies and Geosyntec to address the comments and requests for revisions. d. RAA Modeling and EWMP revision Revise the updated PVP EWMP RAA model and EWMP. This is a one-time effort (every 5-year) for required updates to the RAA and EWMP and to address Regional Board required revisions after EWMP submittal. Our approach is to : 1) address the Regional Board required revisions, 2) address comments from the City and the PVP Watershed Management Group, 3) revise the updated PVP EWMP RAA model and EWMP as directed by the Regional Board, and 4) submit the updated PVP EWMP and RAA to the Regional Board prior to the prescribed deadline. External and Alternative Compliance Options e. Coordination Coordinate the pursuit of TMDL compliance, TMDL reconsideration, and Regional Projects with agencies within and outside of the PVP WMG on an on-going, as needed basis. Our approach is to: 1) identify potential Regional Projects and TMDL extensions that assist the PVP WMG to achieve water quality compliance and 2) correspond regularly and coordinate with agencies within and outside the PVP WMG regarding potential Regional Projects and coordinate pursuit of TMDL extensions or reconsiderations. Implementation Develop project funding applications, assist with implementation of site-specific geotechnical work, such as soil borings, and implement other activities to support compliance options on an on-going, as needed basis. Public Agency Activities f. Training Activities Develop and deliver distinct training modules for Construction and Public Agency Activ ities for all PVP WMG agencies, customized for each agency, to be delivered on 2 separate occasions so that City staff/contractors have 2 choices of dates for training. Our approach is to provide this service following the approach described for Task 2.a. Watershed Report of Waste Discharge (ROWD) g. Reporting Draft and finalize ROWD based on Watershed and Individual annual reports including CIMP Integrated Monitoring Compliance Repo rt and new information received since annual report preparation per the MS4 Permit. The ROWD will be due 180 days prior to the expiration of the current MS4 Permit effective 09/11/2021 (current expiration date of the MS4 Permit is 09/26/2021, so the deadline for submittal of the ROWD is 03/15/2026). Adaptive Management h. Reporting Prepare an evaluation of the EWMP, adapting the EWMP to become more effective per the requirements of the MS4 Permit on an as-needed basis. Modifications to the EWMP will be implemented per the approved MS4 by the Regional Water Board. Permittees can implement and submit the adaptive management process at any time. The current MS4 Permit requires an Adaptive Management report paired with the ROWD, which are both due 03/15/2026. Our approach is to: 1) summarize recent water quality data and trends, provide a progress update on Regional Projects and other water quality/volumetric management programs, assess the effectiveness and feasibility of EWMP projects/programs implemented, add/remove projects/programs, and suggest alternatives, 2) address comments from the City and PVP WMG, and 3) submit the Adaptive Management Report to the Regional Board prior to the final deadline. Review and Coordinate Deliverables with Other Peninsula EWMP Agencies i. Coordination Coordinate with other Peninsula EWMP agencies to implement joint activities on an on-going, as needed basis. j. Review Review shared EWMP scope of work deliverable produced by other agencies party to the EWMP, or their consultants, and provide comments on an on-going, as needed basis. Our approach is to: 1) review the deliverable from both the City’s perspective and the PVP WMG’s overall perspective and 2) provide comments and discuss with other agencies or their consultants. Applicable to All Tasks Project Management Coordinate with project staff, report on progress, and QA/QC deliverables. SERVICES IN CONJUNCTION WITH PENINSULA WMG: TASK 6 CIMP Implementation MOU Services a. Non-Stormwater Outfall Screening Program Source ID Investigation As needed: if another round of investigations are required by the updated MS4 Permit, investigate the prioritized outfalls with significant non-stormwater discharge by deadline for source identification. Source ID Reporting As needed: If another report is required by the updated MS4 Permit, prepare a report of the results of the source identification investigation prior to the s pecified deadline upon completion of the investigation. b. Integrated Monitoring Compliance Report (IMCR) Review Review and edit the Watershed Annual Report Section 6 IMCR annually per the requirements of the MS4 Permit. c. Correspond with Monitoring Consultants Coordinate Coordinate and facilitate communication amongst the City, the PVP WMG, and the monitoring consultants. Provide assistance with monitoring contracts. Our approach is to: 1) maintain communication availability for time-contingent decisions such as storm event mobilization, 2) regularly review monitoring data and discuss follow-up monitoring steps with monitoring consultants, and 3) provide summary monitoring reports to the PVP WMG. Applicable to All Tasks Project Management Coordinate with project staff, report on progress, and QA/QC deliverables. B-5 Stormwater Quality Consulting Services October 26, 2021 P a g e 4 II. Organization and Staffing A. Project Team Michelle Staffield, a registered Professional Engineer, will be the Project Manager and primary contact person responsible for the overall delivery of the project. Table 2 lists the key personnel for this project and their typical project roles. See the Staff Qualifications Section for resumes and detailed qualifications of the Project Team. B. Subcontracted Services Geosyntec will serve as a subcontractor to assist with Scope of Service Tasks 5.c and 5.d of the RFP. Geosyntec’s resumes and reference projects are included in Appendix A of the proposal. Their standard rate schedule is incorporated in the Hourly Fee Schedule Section. Table 2. Project Team Key Personnel and Roles Program Title (Expected Contribution %) Team Member Information JLHA Project Manager 20% Name Michelle Staffield, PE, MSE, CPSWQ, QSD Roles Point-of-contact, manages service implementation and budget Principal in Charge 10% Name John Hunter, PE Roles Point-of-contact, oversees project implementation Project Lead 30% Name Jacqueline Mak Roles Project analyst, coordinates services and deliverables Technical Support 5% Name Hugo Garcia, CPSWQ, CESSWI, QSD/P Roles Support field inspection and GIS activities Technical Support 20% Name Glenn Cajar, CESSWI, QSP Roles Field compliance inspections Project Support/ Technical Support 10% Name Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR Roles As-needed technical/project support, including project management Project Support/ Technical Support 5% Name Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR Roles As-needed technical/project support, including project management Geosyntec (Subcontractor) Project Director 20% Name Christopher Wessel, PE, QSD/P (Subcontractor: Geosyntec) Roles Project delivery for RAA model revision Project Manager 70% Name Curtis Fang, PE, QSD, QISP (Subcontractor: Geosyntec) Roles Project delivery for RAA model revision Senior Technical Advisor 10% Name Scott Struck, PhD, ENV SP (Subcontractor: Geosyntec) Roles Project delivery for RAA model revision B-6 Stormwater Quality Consulting Services October 26, 2021 P a g e 5 C. Organizational Chart Figure 1 illustrates the Project Team organization and its relationship to the City. D. Statement of Availability The Project Manager and key staff will be available and remain assigned to the extent proposed for the duration of the contract. No person designated as “key” shall be removed or replaced without the proper written concurrence of the City of Rancho Palos Verdes. If changes occur, we will furnish the revised Project Team information provided in this proposal. City of Rancho Palos Verdes Principal John H. Project Manager Michelle S. Project Lead Jacqueline M. Technical Support Hugo G. Technical Support Glenn C. Subcontractor Geosyntec As-Needed Support Cameron M. As-Needed Support Jillian B. B-7 Stormwater Quality Consulting Services October 26, 2021 P a g e 6 III. Staff Qualifications and Experience John L. Hunter and Associates, Inc. (JLHA) is an environmental consulting corporation founded in 1985. We specialize in assisting municipalities implement water quality and conservation programs. These programs include NPDES, stormwater pollution prevention, watershed management, sewer overflow prevention, water conservation, and recycling. Services include program administration, planning, monitoring, reporting, and funding, and engineering, inspections, and public education. A. Prior Experience Our experience in Municipal NPDES programs begins with the inception of MS4 Permits in the 1990s. Table 3 is a complete list of surface water quality services we have currently or recently provided to municipal clients. This includes:  35 cities, 4 watershed management groups (WMGs): Program administration/technical support,  18 cities: Grant and Safe Clean Water (SCW) Program project application and/or administration,  38 cities: Field services such as BMP compliance inspections,  23 cities: Plan review and approval, including LID Plans, WQMPs, and SWPPPs,  39 cities, 3 WMGs: Reporting (e.g., annual, TMDL, and/or watershed reports), and  37 cities and 3 watershed groups: Staff training. Recent and relevant projects over the last two years include:  Submitting 9 projects in 2020 and 14 projects in 2019 for SCW Program funding  Applying for and obtaining a Prop 1 Stormwater grant (Urban Orchard in South Gate, 2018) and administering a Prop 1 grant (Ford Park in Bell Gardens, ongoing).  Updating Watershed Management Programs (WMPs) for the Lower Los Angeles River (LLAR), Lower San Gabriel River (LSGR), Nearshore (Long Beach), and Peninsula Cities WMPs (2021).  Preparing compliance plans for the Statewide Trash Provisions for 22 local municipalities.  Representing the Cities of Glendale, Diamond Bar and Villa Park in MS4 NPDES compliance audits conducted by Regional Water Board and Federal EPA staff in 2019 and 2020.  Managing ongoing BMP inspection programs at over 10,000 sites. Our interagency compliance planning experience includes serving as the lead consultant for the development of the WMPs for the LLAR, LSGR, Nearshore, and Peninsula Cities WMGs. This included oversight of the development of Coordinated Integrated Monitoring Programs (CIMPs). Together the member agencies of these Watershed Groups represent 20 MS4 NPDES Permittees. We also serve as the consultant team lead for the Nearshore, LLAR, LSGR, and Peninsula Cities WMGs. Services include administering monitoring activities, overseeing the development of and submitting funding applications for Safe Clean Water Program projects, preparing watershed annual reports, holding technical committee meetings, and implementing other relevant tasks such as feasibility studies. We also represent municipal clients in WMGs for the Upper Los Angeles River, Upper San Gabriel River, Dominguez Channel, Ballona Creek, Beach Cities, and Los Cerritos Channel. In Orange County we represent six municipal clients in WMG planning activities led by the Orange County Public Works. B-8 Stormwater Quality Consulting Services October 26, 2021 P a g e 7 Table 3: Summary of Municipal NPDES Services Currently or Recently Provided Municipal NPDES Client Years of service Program Administration Technical Support Control Measure Implementation Funding Assistance (SCW, grants, fees) Compliance Planning Monitoring Reporting Land Development (Plan Review) Construction Inspections Business Facility Inspections Illicit Discharge Elimination Public Outreach Training Infrastructure planning Watershed, TMDL compliance planning Studies Arcadia 26 - - × - - × × × × × - - - - - - × - - - - Artesia 7 × × - - × × × × × - - × × - - - - × Baldwin Park 1 × × × × × × × × × × × - - - - × Burbank 4 - - × - - - - - - - - - - × - - × - - × - - × Cerritos 6 - - - - - - × × - - - - - - × - - - - - - - - × Compton 1 × × - - - - - - - - - - × - - - - - - - - × × Covina 13 - - × × × × - - - - × - - - - - - - - - - - - Diamond Bar 14 × × × × × × × × - - × × - - - - × Downey 10 × × × × × × × × × × × × - - × Fullerton 4 × × - - - - - - - - - - × - - - - - - - - - - × Glendale 8 × × - - - - × - - - - × × - - - - × - - × Gateway Water Mgmt. Authority 9 - - - - - - - - - - - - - - - - × - - - - - - - - - - Hawaiian Gardens 9 × × × × × × × × - - × × - - - - × Hawthorne 21 × × - - × × × × × - - - - - - - - - - × Hermosa Beach 1 × × - - - - × - - × × × - - × - - - - × Inglewood 6 × × - - - - × - - × × - - - - - - × - - × La Habra 10 × × × × × × × × × - - - - - - - - × La Mirada 4 × - - - - - - × - - - - - - - - - - - - - - - - × Laguna Woods <1 - - - - × - - × - - - - - - - - - - × - - - - - - Lakewood 6 - - - - - - - - × - - - - - - × - - - - - - - - × Lomita 6 × × - - × × × × × - - - - × - - - - × Long Beach 7 × × - - - - × × × × × × × × × × LCC Watershed Mgmt. Group (WMG) 8 × - - - - - - - - - - - - × - - - - × - - × - - Lower LA River WMG 8 × × - - - - - - - - - - × × × × - - × × Lower San Gabriel River WMG 8 × × - - - - - - - - - - × × × × - - × × Lynwood 7 × - - × × × × × × × - - × × - - × Manhattan Beach 11 - - - - - - - - × - - - - - - - - - - - - - - - - - - Monterey Park 16 × × × × × × × × - - - - × × - - × Norwalk 11 × × × × × × × × × - - × - - - - × Paramount 7 × × × × × × × × × - - × × - - × Pasadena 6 × × × × × - - - - × - - - - × × - - × Palos Verdes Peninsula WMG 8 × × - - - - - - - - - - - - - - × × - - × × Pico Rivera 5 - - × - - - - - - - - × × - - - - - - × - - × Placentia 8 × × × × × × - - × × - - - - - - - - × Rancho Palos Verdes 27 × × × × × × × × - - × × × - - × Rolling Hills 12 - - - - - - - - - - - - - - - - - - - - - - × - - × Santa Fe Springs 5 - - - - × × - - - - - - - - - - - - - - - - - - - - Seal Beach 16 × × × × × × × × × - - - - - - - - × Signal Hill 36 × × × × × × × × - - - - × × - - × South El Monte 4 × × × - - × × × × - - - - × × - - × South Gate 30 × × × × × × × × × × × × - - × South Pasadena 16 × × - - × × - - × × × × × × - - × Stanton 14 × × × × × × × × × - - - - - - - - × Temple City 18 × × × × × × × × - - - - × × - - × Upper Los Angeles WMG <1 - - × - - - - - - - - - - - - - - - - × - - - - - - Villa Park 8 × × × × × × × × - - - - - - - - - - × West Covina 6 × × × × × × × × - - × × - - - - × West Hollywood 26 - - × × × × × - - × - - × - - × - - × Whittier 7 × × - - × × × × × - - - - × - - - - × TOTALS (out of 49) 36 39 24 29 37 26 28 39 19 15 27 19 6 41 B-9 Stormwater Quality Consulting Services October 26, 2021 P a g e 8 B. Staff Qualifications The following section includes the resumes and certifications of key personnel. B-10 Stormwater Quality Consulting Services October 26, 2021 P a g e 9 Michelle Staffield, PE, MSE, CPSWQ, QSD Project Engineer Michelle Staffield has fourteen years of experience in the water quality field, specializing in surface water quality regulation in local regions including Los Angeles, Orange County, and San Diego. Her experiences include managing the development and implementation of point and non- point source programs—including NPDES and TMDL programs for municipalities—assisting and training municipal staff in their in-house NPDES programs, and representing client interests in interactions with regulators and other stakeholders. Recent Experience and Project Qualifications Michelle serves as a Project Manager and technical lead on various stormwater infrastructure projects for municipalities involving planning, review, and implementation. In this role her relevant experiences and tasks include implementing and managing NPDES municipal permit provisions such as watershed management and TMDL compliance, Best Management Practices (BMPs) and Low Impact Development (LID) for planning and land development, construction, and industrial/commercial activities, public information and participation, and general programs management and technical assistance. She is also involved in the development, implementation and review of Watershed and Stormwater Management Programs, Water Quality Management Plans (WQMPs), and LID Plans. Municipal NPDES Permit Management: Some of Michelle’s current client-specific responsibilities include:  Reviewing LID Plans following the standards of the Los Angeles County area-wide MS4 Permit for the cities of Covina, Diamond Bar, Downey, Hawaiian Gardens, Long Beach, Monterey Park, Norwalk, Pasadena, Rancho Palos Verdes, Santa Fe Springs, Signal Hill, South El Monte, South Gate, West Hollywood, and Whittier.  Reviewing WQMPs following the standards of the North Orange County area-wide MS4 Permit for the cities of Buena Park, La Habra, Placentia, Seal Beach, Stanton, and Villa Park. (WQMPs are the Orange County-equivalent of Los Angeles County’s LID Plans.)  Serving as point-of-contact with project engineers for the LID Plan and WQMP review process.  Conducting post-construction BMP verification and maintenance inspections for the cities of Covina, Diamond Bar, Downey, Hawaiian Gardens, La Habra, Placentia, Rancho Palos Verdes, Seal Beach, Signal Hill, Stanton, and West Hollywood.  Assisting in municipal TMDL compliance activities, including the preparation of Trash TMDL studies and compliance reports, and Bacteria TMDL studies and Load Reduction Strategy reports.  Assisting in NPDES program management for the cities of Compton, Hermosa Beach, Lomita, Hawthorne, Rancho Palos Verdes, and Signal Hill. Tasks include serving as a point-of-contact with City staff, representing city interests at watershed meetings and other related meetings and hearings, and preparing the Individual Annual Report. Watershed Management: Through representation of municipal clients’ stakeholder interests, Michelle also participates in the development and implementation of watershed management programs and monitoring programs for the Beach Cities, Dominguez Channel, Lower Los Angeles River, and Palos Verdes Peninsula. Education M.S., Civil Engineering, Loyola Marymount B.S., Ecology, Behavior, & Evolution, UCSD Certifications CA Professional Civil Engineer (#88904) CPSWQ, EnviroCert (#1136) QSD, CASCA (#26529) B-11 Stormwater Quality Consulting Services October 26, 2021 P a g e 10 John L. Hunter, PE Principal Mr. Hunter serves as the Principal of JLHA. He has over 30 years of experience in municipal environmental programs and currently oversees: (1) elements of over 40 separate NPDES programs encompassing three counties that covers programs such as: watershed and stormwater management, TMDL implementation, plan reviews, industrial and construction inspections, public agency activities, public outreach, and monitoring/reporting; (2) eleven municipal FOG programs encompassing permitting, inspections and enforcement; (3) seven municipal Used Oil Recycling programs; (4) three municipal Beverage Container Recycling programs; and (5) two water conservation programs. As of May 2016, Mr. Hunter serves as the chair for the LA Permit Group, which provides area-wide MS4 Permit updates to all affected parties under the LA Region MS4 Permit. Related Experience Watershed Management Lead consultant for the Lower Los Angeles River Watershed Group, the Lower San Gabriel River Watershed Group, the Peninsula Cities Watershed Group, and the Long Beach Near-shore watersheds. Oversaw preparation and oversees continued development of the Watershed Management Programs for these groups. Also participates in the Upper Los Angeles River Watershed Group, the Dominguez Channel Watershed Group, and the Los Cerritos Channel Watershed Group. Total Maximum Daily Loads Los Angeles River Metals TMDL: Developed the Reach 1 Metals TMDL Implementation Plan on behalf of nine local agencies. The Plan was used as a source document for the Compliance Schedule in the Lower LA River WMP. Los Angeles River Trash TMDL: Administered Trash DGR studies and associated compliance reports for multiple cities since 2004. Negotiated client interests with Regional Board staff. Obtained grant funding for and prepared the Hamilton Bowl BMP Study. The study evaluated different end-of-pipe trash capture systems for the Cities of Signal Hill and Long Beach. MS4 Permit Minimum Control Measures (MCMs) Oversees MCM elements of MS4 Permits for 37 cities. MCM programs include business and construction site inspections, LID Plan and SWPPP reviews, BMP implementation for public agency activities, illicit discharge investigations, and public outreach. Representation and advocacy Represents client interests in meetings with Regional Board staff/members regarding EWMPs, TMDLs, and other Permit mandates. Has chaired the Los Angeles River Watershed Management Committee, Santa Monica Bay Bacterial TMDL J7 Subcommittee, and the LA Permit Group. Currently serves as technical lead for the Lower San Gabriel, Lower Los Angeles, and Peninsula Cities Watershed Management Groups. Education B.S. Chemical Engineering, CSULB B.S. Biological Sciences, UCI Certifications and Licenses CA Professional Chemical Engineer, 4724 CA Registered Environmental Assessor, 0900 CA Hazardous Substance Removal, A3382 CA General Engineering License, A-582340 B-12 Stormwater Quality Consulting Services October 26, 2021 P a g e 11 Jacqueline Mak Project Lead/Project Analyst Education B.S., Environmental Science, UCLA Concentration: Geography/Environmental Studies Jacqueline Mak has 5 years of experience in the water quality field, specializing in local water quality regulation and public education in Los Angeles and Orange County. Her experiences include implementation of Municipal NPDES programs, development and implementation of (Enhanced) Watershed Management Programs, coordinating NPDES, Used Oil Recycling and Beverage Container Recycling public outreach programs, developing funding applications, and representing client interests with regulators and other stakeholders. Recent Experience and Project Qualifications Jacqueline serves as a project lead and project analyst whose responsibilities include coordinating services implementation and contributing to deliverables for several (Enhanced) Watershed Management Programs ((E)WMPs)and paired Coordinated Integrated Monitoring Programs (CIMPs). Her relevant experience for this role includes implementing and coordinating NPDES municipal permit provisions such as watershed management, TMDL compliance, water quality monitoring, and public information and participation. She also serves as project lead for public outreach-focused state grant programs under CalRecycle: Used Oil Recycling Program and Beverage and Container Recycling Program for various municipalities in Los Angeles County. Her relevant experience for this role includes applying for grant funds, Certified Collection Center auto site visits, community outreach, and program development. Specific examples of recent experience and project qualifications include:  Developing and implementing municipal NPDES and TMDL compliance activities, including representing city interests at meetings and hearings, preparing the Individual Annual Report, preparing Watershed Integrated Monitoring Compliance Reports, Adaptive Management Reports, Trash TMDL studies and compliance reports, TMDL reopener requests, and TMDL time schedule order requests.  Developing and coordinating project funding applications for Los Angeles and Orange County cities (Safe Clean Water Program and OCTA Tier 1 Grant).  Serving as point-of-contact for water quality monitoring consultants implementing the CIMP.  Developing, maintaining, and implementing the Used Oil Recycling Programs for the Cities of Monterey Park, Seal Beach, South El Monte, South Gate, and Temple City.  Developing, maintaining, and implementing the Beverage Container Recycling Programs for the Cities of South El Monte and South Gate.  Serving as point-of-contact for city staff and CalRecycle for the Used Oil Recycling and Beverage Container Recycling Program and representing cities in Used Oil Recycling Program audits from CalRecycle. Watershed Management: Jacqueline participates in the development and implementation of (E)WMPs and CIMPs for the Palos Verdes Peninsula, Long Beach Nearshore and assists with the implementation of WMPS and CIMPs for the Lower Los Angeles River, and Lower San Gabriel River. B-13 Stormwater Quality Consulting Services October 26, 2021 P a g e 12 Hugo Garcia, CPSWQ, CESSWI, QSD/P Senior Project Analyst/Assistant Project Manager Hugo Garcia has nine years of experience with John L. Hunter & Associates, specializing in NPDES and Industrial Waste/FOG Control regulations. His experiences include implementation of Municipal NPDES Programs for Industrial/Commercial Facilities, Development Construction, Municipal Activities, Planning and Land Development, Public Information and Participation, and Illicit Connections & Illicit Discharge Elimination Programs. In addition, Hugo provides TMDL implementation and reporting, and serves as JLHA’s lead GIS Specialist. Recent Experience and Project Qualifications Mr. Garcia currently serves as both a Senior Project Analyst and Compliance Specialist whose responsibilities include providing assistance with the implementation of several Watershed Management Programs in Los Angeles and Orange County, as well as conducting stormwater compliance inspections (e.g., La Habra, and South Gate). Specific examples of recent experience and project qualifications include:  Assisting with the development, implementation, and compliance reporting components of Trash TMDLs for the Cities of Alhambra, Arcadia, Burbank, Downey, Glendale, Inglewood, Long Beach, Lomita, Lynwood, Monterey Park, Paramount, Pasadena, Pico Rivera, Rancho Palos Verdes, Signal Hill, South El Monte, South Gate, South Pasadena, Temple City, and West Hollywood.  Assisting with the development of the Lower Los Angeles River Watershed Management Group Trash Monitoring Reporting Plan (TMRP), Trash Minimum Frequency of Assessment and Collection (MFAC/BMP) Programs for the Cities of Arcadia, Burbank, Downey, Glendale, Long Beach, Pasadena, and Pico Rivera, and Plastic Pellet Management Programs (PMRPs) for the Cities of Arcadia, Burbank, Glendale, Monterey Park, Pasadena, San Gabriel, South El Monte, South Pasadena, and Temple City.  Assisting with Industrial General NPDES Stormwater Permit compliance activities and Stormwater Pollution Prevention Plans (SWPPPs) for municipal facilities located in the Cities of Laguna Beach, La Mirada, San Gabriel, Signal Hill, and West Covina.  Conducting over 3,000 NPDES compliance inspections at industrial/commercial facilities (e.g., food facilities, automotive repair facilities, and facilities subject to the Industrial General Permit) and construction sites.  Developing and maintaining GIS databases of 1) potential sites for low impact development (LID) retrofit projects to comply with various Watershed Management Programs, 2) catch basin retrofit locations to comply with Trash TMDLs and the statewide Trash Provisions, and 3) MS4 outfall and non- stormwater discharges locations to comply with Coordinated Integrated Monitoring Programs (CIMPs).  Reviewing preliminary plumbing plans for new development and tenant improvement projects at Industrial Waste/FOG facilities in the cities of Arcadia, Signal Hill, South El Monte, South Gate, and Stanton.  Assisting with the review of small site Low Impact Development (LID) plans for conformance with city- specific LID standards for the Cities of Signal Hill, South Gate, and West Hollywood.  Developing retrofit opportunity inventories for multi-watershed/multi-jurisdictional grants. Education B.S., Environmental Science, UCR Certifications and Training CPSWQ, EnviroCert (#1183) CESSWI, EnviroCert (#4769) QSD/P, CASQA (#27064) Professional Certificate in GIS Basic Inspector Academy, Cal EPA Spanish fluency B-14 Stormwater Quality Consulting Services October 26, 2021 P a g e 13 Glenn Cajar, CESSWI, QSP, QISP Compliance Specialist II Glenn Cajar has seven years of experience with John L. Hunter & Associates, specializing in municipal surface water quality and conservation regulations. His experiences include work in 1) the Municipal NPDES Programs for Industrial/Commercial Facilities, Construction, Public Outreach, and Illicit Discharge Elimination, 2) spill prevention through the Industrial Waste and Fats, Oils, and Grease (FOG) Control Programs, and 3) conservation through statewide drought emergency regulations and the Clean Bay Restaurant (CBR) Program in the Santa Monica Bay. Recent Experience and Project Qualifications Glenn currently serves as an Environmental Compliance Specialist II. Specific examples of recent and relevant experience under this role include the following: NPDES ● Conducting NPDES compliance inspections at industrial/commercial facilities (e.g., food facilities, automotive facilities, and facilities subject to the NPDES Industrial General Permit) ● Assisting facilities under the NPDES Industrial General Permit with permitting and compliance. ● Conducting NPDES compliance inspections at construction sites, including those under the NPDES Construction General Permit. ● Serving as a QSP under the Construction General Permit. (Long Beach) ● Assisting industrial businesses with SB 205 compliance. ● Training municipal staff in the illicit discharge component of the Municipal NPDES Permit. (Signal Hill) ● Training municipal staff in the Drinking Water Systems NPDES Permit. (Signal Hill) ● Preparing NPDES permit applications under the Drinking Water Systems NPDES Permit. (Several Cities) ● Assisting with the implementation of Trash TMDL field studies, including the DGR and MFAC studies. ● Developing educational materials for use by municipal staff, industrial/commercial businesses, and construction site operators. Industrial Waste and FOG ● Conducting Industrial Waste and FOG inspections at industrial and commercial facilities. (Several cities) ● Assisting with implementation and processing of Industrial Waste/FOG program permitting. (Signal Hill) ● Assisting with implementation of Industrial Waste/FOG program fee recovery billing. (Signal Hill) ● Assisting with reviewing preliminary plumbing plans for new development and tenant improvement projects at Industrial Waste/FOG facilities. (Signal Hill). Conservation ● Conducting water conservation inspections. (Seal Beach) ● Assisting in the program management of the Clean Bay Restaurant (CBR) Program and conducting CBR inspections at restaurants. The CBR Program incorporates solid waste recycling requirements, as well as NPDES and FOG requirements. Education B.S., Earth and Environmental Science, UCI Certifications and Training CESSWI, EnviroCert QSP, CASQA QISP, CASQA Basic Inspector Academy, Cal EPA B-15 Stormwater Quality Consulting Services October 26, 2021 P a g e 14 Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR Director Cameron McCullough has seventeen years of experience in the environmental compliance field, specializing in water quality. His experience includes municipal NPDES, TMDL, and SSO Control program administration, program funding, compliance planning, providing technical assistance and training to municipal staff, and representing client interests in interactions with regulators and other stakeholders. Recent experience and project qualifications Mr. McCullough serves as a municipal NPDES and Industrial Waste Program Manager for several local cities. Programs administered include those for NPDES stormwater permits (MS4, IGP, and CGP), non-stormwater permits and orders (e.g., sanitary sewer overflows and drinking water system discharges), and local ordinances related to these permits and orders. Tasks include funding (e.g., Safe, Clean Water Program), compliance planning (e.g., Water Management Programs and TMDLs), stormwater quality controls for development and construction, industrial facilities, and municipal activities, prohibiting and investigating non-stormwater discharges to and from the MS4, and surface water quality monitoring. Through providing these services, he has developed the qualifications needed to serve as a Program Manager for this project. Specific examples of these qualifications include:  Serving as a Program Manager for contracted MS4 NPDES Program services for local cities: Arcadia, Burbank, Diamond Bar, Glendale, Inglewood, San Gabriel, South El Monte, South Pasadena, Stanton, Villa Park, and West Covina. Project responsibilities include serving as point-of-contact, overseeing the Project Team, ensuring successful completion of the project, and representing clients in interactions with regulators and stakeholders. Estimated total budget: $650,000 per year.  Serving as a Program Manager for contracted Industrial Waste and/or Fats, Oils, and Grease (FOG) services for local cities: Arcadia, Hawthorne, South El Monte, South Pasadena, Stanton, and Whittier. Project responsibilities include serving as point-of-contact, overseeing the Project Team, ensuring successful completion of the project, and representing clients in interactions with regulators and stakeholders. Estimated total budget: $200,000 per year.  Representing cities in MS4 NPDES Permit compliance audits from Cal EPA and Federal EPA: Glendale 2020, Villa Park 2019, Diamond Bar 2019, Stanton 2014, 2010, Seal Beach 2010, 2006, Big Bear Lake 2007.  Developing projects and submitting applications for Safe, Clean Water Program funding: South Pasadena 2019, Burbank 2020, Diamond Bar 2020. Estimated budget: $100,000.  Administering the preparation of watershed management programs to address wet and dry weather TMDLs for Metals, Toxics, Bacteria, and Trash: Lower Los Angeles River, Lower San Gabriel River, and Long Beach Nearshore Watersheds, 2013-2016. Estimated budget: $1.5 million.  Administering the adaptive management of watershed management programs: Lower Los Angeles River, Lower San Gabriel River, and Long Beach Nearshore Watersheds, 2017-2020. Estimated budget: $100,000.  Leading hundreds of municipal training sessions for over 30 municipalities over the last 15 years. 17 years of project experience Education M.S., Applied Mathematics, CSULB B.S., Physics, CSULB Certifications CPSWQ, EnviroCert (#0842) QSD/QSP, CASQA (#22706) IGP Trainer of Record, CASQA (#079) Affiliations Phi Beta Kappa Society Society for Industrial & Applied Math B-16 Stormwater Quality Consulting Services October 26, 2021 P a g e 15 Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR Director Jillian Brickey has fifteen years of experience in environmental management, specializing in stormwater and watershed management and water conservation. Her relevant experiences include implementing and managing NPDES municipal Permit programs for Low Impact Development, Development Construction, and TMDL/watershed management. Tasks include includes plan review and approval, reporting, training municipal staff in program implementation, and representing client interests in interactions with regulators and other stakeholders. Recent Experience and Project Qualifications Municipal NPDES Permit Management: Ms. Brickey serves as a Programs Manager of municipal NPDES Permit programs for multiple cities throughout the Southland. NPDES Permits managed include all elements of the MS4 and CGP Permits, including erosion/sediment control and Low Impact Development (LID) for construction projects, and TMDL implementation for water bodies impaired by trash, metals, toxics, and bacteria. Through these management activities, she has:  Represented cities in MS4 NPDES Permit New Development compliance audits from the Regional Water Quality Control Board. (Seal Beach: 2010, 2015, Stanton: 2010).  Developed TMDL compliance plans for Metals, Toxics, Bacteria, and Trash. (Lower Los Angeles River, Lower San Gabriel River, Long Beach Nearshore Watersheds: 2013-2016.)  Served as primary contact with clients and represented their interests when interacting with regulators. (Covina, La Habra, Seal Beach, South Pasadena, Stanton, Pasadena, West Hollywood).  Developed Stormwater Quality Management Programs (Seal Beach: 2011), LID compliance guideline documents (Gateway cities, 2014), and LID ordinances (2014).  Held CGP QSD/QSP training as a CGP ToR (Pasadena, 2016) and led over one hundred municipal training sessions in MS4 and CGP Permits. (Over 20 municipal clients: 2008-2016).  Reviewed on behalf of municipal clients hundreds of LID Plans, WQMPs, and SWPPPs and verified proper installation and maintenance of hundreds of LID BMPs.  Supervised JLHA plan checking staff. Watershed Management: Ms. Brickey served as a Project Manager for the development of the WMPs for the Lower Los Angeles River and Lower San Gabriel River Watershed Groups (2013-2016). The WMPs were developed by MS4 Permittees with shared watershed boundaries, with the objective of achieving surface water quality standards. Tasks included evaluating existing control measures and developing new control measures and compliance schedules to achieve water quality standards. She also oversaw the development and implementation of LID ordinances as required by the WMP development process. This included preparing a LID Ordinance Equivalency Demonstration for the City of Long Beach. She has also led multi-jurisdictional workshops and technical committees on watershed management program implementation, and engaged with Regional Water Quality Control Board members, staff, and non- governmental organizations in support of contested issues regarding the watershed management compliance approach. Through representation of municipal clients’ stakeholder interests, Ms. Brickey has also participated in the development of watershed management programs and monitoring programs for the Upper Los Angeles River, Upper San Gabriel River, and Peninsula Cities Watershed Groups (2013-present). 15 Years of Experience in Water Quality Education M.S., Environmental Science, CSUF B.S., Zoology, Cal State Poly Pomona Certifications CPSWQ, Envirocert (#0845) QSD/QSP, CASQA (#22731) CGP Trainer of Record, CASQA B-17 Stormwater Quality Consulting Services October 26, 2021 P a g e 16 C. Project References Table 4 is a list of client references we have provided similar scope of services. Additional references are available at the request of the City. Table 4: References Agency Name Data Field Reference Information Relationship Arcadia Contact/Title Vanessa Hevener, Environmental Services Officer Cameron McCullough services as primary project manager, Hugo Garcia as assistant project manager. Address 11800 Goldring Rd, Arcadia, 91066 Phone/email (626) 305-5327, vhevener@arcadiaca.gov JLHA services Municipal NPDES Baldwin Park Contact/Title John Beshay, Engineering Manager Cameron McCullough services as primary project manager, Jillian Brickey as alternate project manager. Address 14403 E Pacific Ave, Baldwin Park, CA 91706 Phone/email (626) 960-4011 Ext, 459, jbeshay@baldwinpark.com JLHA services Municipal NPDES Covina Contact/Title Sharon Gallant, Environmental Services Manager Jillian Brickey services as primary project manager, Cameron McCullough as alternate project manager. Address 125 E College St, Covina, CA 91723 Phone/email (626) 384-5484, sgallant@covinaca.gov JLHA services Municipal NPDES Diamond Bar Contact/Title Fabian Aoun, Associate Engineer Cameron McCullough services as primary project manager, Jillian Brickey as alternate project manager. Address 21810 Copley Dr, Diamond Bar, CA 91765 Phone/email (909) 839-7038, faoun@diamondbarca.gov JLHA services Municipal NPDES Downey Contact/Title Delfino Consunji, Director of Public Works Cameron McCullough services as primary project manager, Michelle Kim as alternate project manager. Address 11111 Brookshire Ave, Downey, CA 90241 Phone/email (562) 904-7102, dconsunji@downeyca.org JLHA services Municipal NPDES Hermosa Beach Contact/Title Doug Krauss, Environmental Programs Manager Michelle Staffield services as primary project manager, Cameron McCullough as alternate project manager. Address 1315 Valley Dr, Hermosa Beach, CA 90254 Phone/email (310) 750-3603, dkrauss@hermosabeach.gov JLHA services Municipal NPDES B-18 Stormwater Quality Consulting Services October 26, 2021 P a g e 17 Table 4: References Agency Name Data Field Reference Information Relationship Long Beach, Nearshore Watershed Contact/Title Melissa You, Stormwater Compliance Officer Jillian Brickey services as primary project manager, Michelle Kim as alternate project manager. Address 411 W Ocean Blvd, Long Beach, CA 90802 Phone/email (562) 570-6691, melissa.you@longbeach.gov JLHA services Municipal NPDES, WMP/IMP assistance Lower Los Angeles River Watershed Management Group, South Gate Contact/Title Gladis Deras, Chair/City John Hunter and Michelle Kim service as lead WMG consultants. Address 8650 California Ave, South Gate, CA 90280 Phone/email (323) 563-9576, gderas@sogate.org JLHA services Municipal NPDES, WMP/IMP assistance Lower San Gabriel River Watershed Management Group Contact/Title Mike O’Grady, Chair John Hunter and Michelle Kim service as lead WMG consultants. Address 18125 Bloomfield Ave, Cerritos, CA 90703 Phone/email (562) 916.1226, mogrady@cerritos.us JLHA services WMP/IMP assistance Monterey Park Contact/Title Frank Lopez, Interim Director of PW/City Engineer Cameron McCullough services as primary project manager, Michelle Kim as alternate project manager. Address 320 W Newman Ave, Monterey Park, CA 91754 Phone/email (626) 307-1323, flopez@MontereyPark.ca.gov JLHA services Municipal NPDES Signal Hill Contact/Title Kelli Tunnicliff, Public Works Director Michelle Staffield services as primary project manager. Address 2175 Cherry Ave, Signal Hill, CA 90755 Phone/email (562) 989-7351, ktunnicliff@cityofsignalhill.org JLHA services Municipal NPDES West Covina Contact/Title Michael Ackerman, City Engineer Cameron McCullough services as primary project manager, Hugo Garcia as assistant project manager. Address 1444 W Garvey Ave, West Covina, CA 91790 Phone/email (626) 939-8425, mackerman@westcovina.org JLHA services Municipal NPDES B-19 Stormwater Quality Consulting Services October 26, 2021 P a g e 18 IV. Project Schedule Figure 2 illustrates the critical-path-method schedule for completion of the tasks and sub-tasks listed under the scope of services. B-20 Stormwater Quality Consulting Services Figure 2. Yearly Project Schedule October 26, 2021 RPF Task Deliverable # January February March April May June July August September October November December Note 1.a 1 On-going service 1.b 2 As needed service 1.c On-going service 1.d 3 On-going service 1.e 4 On-going, as needed service 1.f On-going service 1.g As needed service 1.h 5 Quarterly report 1.h 5 Annual report 1.i 1.j As needed service 2.a 8,9 2.b As needed service 2.c On-going service 2.d 10,14,16 On-going, as needed service 2.e 11,12 Illicit discharge investigations as needed service. 2.f 2.g 13,27 As needed service 2.h 6,15 On-going service 2.h 6,15 Quarterly report Task 3 Program Funding 3 7 As needed service 4.a 17 On-going service 4.b On-going service 4.c On-going service 5.a 18,19 On-going service 5.b On-going service 5.c 5.d 20 5.e On-going service 5.f 22 5.g 24 The ROWD report will be due 03/15/2026. 5.h 23 The Adaptive Management report will be due 03/15/2026. 5.i On-going, as needed service 5.j On-going, as needed service 6.a 26 As needed service 6.b 25 6.c As needed service Schedule for EWMP and RAA revisions dependent on when or if the Regional Board provides requests for revisions. Task 6 CIMP Implementation MOU Services City-Specific Services Task 1 Provide Municipal NPDES Program Services Task 2 Administer City Control Programs Services in Conjunction with Peninsula WMG Task 4 NPDES Program Administration Task 5 Administer City's Share of Peninsula WMG EWMP Services Provide project and program status updates. Assist in developing program cost estimates and cost share agreements, when needed. Represent the City in meetings/correspondence with program stakeholders. Assess program compliance and recommend actions. Review and comment on program documents. Assist in preparing new program documents. Share technical program information and expertise with City staff. Assist in planning and implementing compliance studies as needed. Prepare the Quarterly Reports for Stormwater Permit sites Prepare the Annual Reports for Stormwater Permit sites Develop, Operate, and maintain a new accessible online databases of Program records Assist with other Municipal NPDES services as needed Develop and provide Municipal NPDES training for city staff as applicable. Assist in developing and implementing pollutant control projects and programs not identified in this scope of services, as needed. Update records for pollutant-generating facilities with available information. Administer Planning and Development Programs. Schedule/conduct Clean Bay Restaurants (CBR) Program, BMP inspections, follow-up, issue enforcement notices, develop reports. Attend events and assist with City community events such as Whale of a Day and 4th of July to promote pollution prevention. Update and develop educational materials and content, as needed. Coordinate program tasks with City staff, and QA/QC deliverables. Provide quarterly report on progress Manage NPDES Program Funding: Provide updates, prepare applications, and assist in administration and assist in developing and administering Program estimates for fees, as needed. Provide Program status updates include regulatory updates and stakeholder group updates. Conduct and/or attend Interagency meetings include those held by Watershed Management Groups and the LA Permit Group, the County of LA, training workshops, and the Regional Board. Report to City on content. Administer Programs assessed under the Municipal NPDES Program, which include (provisions related to) M&R, MCM, WMG, TMDLs, and statewide pollutant provisions (e.g., trash). Schedule monthly meetings, prepare agendas, meeting minutes, and presentations on an on-going basis. Attend South Santa Monica Bay Watershed Area Steering Committee meetings to represent the PVP WMG. Coordinate other updated PVP WMG Agency information and input into the PVP WMG RAA model and EWMP. Revise the updated PVP EWMP RAA model and EWMP, as needed. Coordinate the pursuit of TMDL compliance, TMDL reconsideration, and Regional Projects with agencies within and outside of the PVP WMG on an on-going, as needed basis. Develop and deliver distinct training modules for Construction and Public Agency Activities for all PVP WMG agencies, customized for each agency, to be delivered on 2 separate occasions. Draft and finalize Report of Water Discharge (ROWD) based on Watershed and Individual annual reports including CIMP Integrated Monitoring Compliance Report. Prepare an evaluation report of the EWMP every two years, adapting the EWMP to become more effective per the requirements of the MS4 Permit. Coordinate with other Peninsula EWMP agencies to implement joint activities on an on-going, as needed basis. Review shared EWMP scope of work deliverable produced by other agencies party to the EWMP, or their consultants, and provide comments on an on-going, as needed basis. Conduct NSO Screening Program. Investigate the prioritized outfalls with significant non-stormwater discharge for source identification and/or prepare a report of the results of the source identification investigation. Review and edit the Integrated Monitoring Compliance Report (IMCR) annually per the requirements of the MS4 Permit. Coordinate and facilitate communication amongst the City, the PVP WMG, and the monitoring consultants. Provide assistance with monitoring contracts. B-21 Stormwater Quality Consulting Services October 26, 2021 P a g e 20 V. Quality Control Plan Our service quality is managed and ensured through a dedicated budget assigned to the Project Manager. This budget (approximately 5% of total program costs) is for time spent to review the Project Team’s work product. This time is also used to track and control the budget including unforeseen workloads, and to ensure control of the schedule of services provided. VI. Acceptance of Conditions We have no exceptions to the proposal, and accept all terms and conditions outlined in the City’s RFP document and Sample Professional Services Agreement. B-22 Stormwater Quality Consulting Services October 26, 2021 P a g e 21 VII. Hourly Fee Schedule A. JLHA Standard Rate Schedule Principal $185 / hour Director $165 / hour Program Manager $165 / hour Staff Engineer $165 / hour Project Manager $155 / hour Assistant Project Manager $145 / hour Project Engineer $145 / hour Compliance Specialist II $115 / hour Project Analyst II $115 / hour Industrial/commercial facility inspection $125 / unit Compliance Specialist I $95 / hour Project Analyst I $95 / hour Administrative Assistant, Laborer (OSHA 40hr certified) $65 / hour State Certified Laboratory Analysis Cost + 5% Legal Consultation, Court Appearances/Document review, etc. $250 / hour Subcontracted equipment Cost + 5% This rate schedule is subject to consumer price index (CPI) increases in subsequent years. B. Geosyntec Standard Rate Schedule B-23 CONFIDENTIAL 2021 Rate Schedule GEOSYNTEC CONSULTANTS 2021 RATE SCHEDULE PENINSULA CITIES SUPPORT Staff Professional $135 Senior Staff Professional $157 Professional $178 Project Professional $200 Senior Professional $225 Principal $245 Senior Principal $268 Project Administrator $ 74 Clerical $ 58 Direct Expenses Cost plus 10% Subcontract Services Cost plus 10% Personal Automobile (per mile) Current Gov’t Rate Rates are provided on a confidential basis and are client and project specific. Unless otherwise agreed, rates will be adjusted annually based on a minimum of the Produce Price Index for Engineering Services. Rates for field equipment, health and safety equipment, and graphical supplies presented upon request. Construction management fee presented upon request. B-24 Stormwater Quality Consulting Services October 26, 2021 P a g e A 1 Appendix A: Subcontractor Information The following section includes Geosyntec’s resumes and reference projects. B-25 CHRISTOPHER WESSEL, P.E., QSD/QSP stormwater management and planning LID BMP planning hydraulic and hydrologic modeling NPDES permitting EDUCATION M.S., Hydrology and Water Resources Engineering, University of California, Los Angeles, 2009 B.S., Civil and Environmental Engineering, University of California, Los Angeles, 2007 REGISTRATIONS AND CERTIFICATIONS Registered Professional Engineer, Civil, State of California, No. C78522 California Construction General Permit Qualified SWPPP Developer/Practitioner, No. 20321 CAREER SUMMARY Chris Wessel, PE, QSD/QSP, is a Principal Engineer and Qualified SWPPP Developer and Practitioner. He has over twelve years’ experience in watershed planning, hydrology, computer modeling, and stormwater management. In his eleven years at Geosyntec, his project experience has included topics such as stormwater planning and BMP design, specifically as regulated by Municipal NPDES Permits; hydraulic and hydrologic modeling, with an emphasis on BMP design and evaluation; stormwater pollution prevention plan development and NPDES permitting under the California Construction General Permit; and compliance monitoring programs. Beach Cities and Peninsula Cities Revised RAAs/EWMPs, Peninsula Cities WMG and Beach Cities WMG, CA. Project Director leading the revisions of the existing EWMPs for the Peninsula Cities WMG and Beach Cities WMG. Revised RAAs were updated to use WMMS 2.0, with detailed calibration occurring based on available CIMP data. Updated RAAs and EWMPs were provided to the Regional Board by the June 30, 2021 regulatory deadline. Safe Clean Water (SCW) Program Feasibility Study Development, Los Angeles County, CA. Mr. Wessel has managed and/or supported multiple projects throughout Los Angeles County applying for SCW Regional Program funding, including Fulton Playfield in Redondo Beach, the Slauson Connect Clean Water Partnership, and LA Metro Orange Line, among others. Support has included project identification, preliminary design, geotechnical investigation oversight, completion of full Feasibility Studies, and support during Scoring Committee meetings. City of Los Angeles Optimization of Eight Proposition O Stormwater Projects, City of Los Angeles Bureau of Sanitation. Los Angeles, CA. Project Manager overseeing the optimization of eight regional stormwater BMPs funded via Prop O. Project duties include design review and summaries; wet and dry weather B-26 Christopher Wessel, P.E., QSD/QSP Page 2 monitoring; optimization adjustment activities; performance reporting; and the development of operations management manuals, to support the City with the transitioning of the projects from completion of construction to O&M. City of Los Angeles Stormwater Capture and Use BMP Concept Design, City of Los Angeles Bureau of Sanitation, Los Angeles, CA. Project Manager for the development of a concept design for a stormwater treatment BMP at a private golf club in Pacific Palisades, CA. The project was designed to capture dry weather flows and stormwater from the adjacent flood control channel, store the water in an underground tank, and use the water for irrigation on the golf course. Based on initial estimates, the project may be sufficient to meet all irrigation demands at the golf course, leading to significant cost savings on an annual basis. Currently, the project is in the funding stage of development. City of Los Angeles Argo Drain Stormwater BMP Project, AECOM, Los Angeles, CA. Assistant Project Manager for the Stormwater BMP Project (Proposition O) involving stormwater diversion, treatment, and infiltration for compliance with the Santa Monica Bay Bacteria TMDL, Enhanced Watershed Management Program, and Los Angeles Phase I MS4 Permit. Project scope included concept design validation, pre- design, geotechnical investigations, survey, environmental clearance, permitting, final design, and construction-phase support. Broadway Neighborhood Stormwater Project, City of Los Angeles, Los Angeles, CA. Assistant Project Manager developing the preliminary and final designs for stormwater capture BMPs for groundwater recharge and TMDL compliance in an ultra-urban environment. Also oversaw the performance monitoring and reporting of the project. City of Los Angeles LID Handbook, City of Los Angeles, Los Angeles, California. Responsible for drafting the technical sections of the City of Los Angeles’ new LID Handbook. Specific content included residential BMP design guidance and factsheets, large development BMP design guidance and feasibility criteria, constraint mapping, and technical writing. The Handbook was designed to be highly user-friendly while still remaining technically advanced. Environmental Consulting Services for MS4 Permit Compliance, Various Clients. Providing on-call environmental consulting services to assist eight different cities with the implementation of the requirements of the Los Angeles County MS4 Permit. Ongoing MS4 Permit assistance has included: revisions of city’s municipal codes to reflect requirements of the MS4 Permit, training presentations to city staff on the Planning and Land Development requirements set forth in the Permit, implementation planning, commercial facility inspections, and illicit connection and illicit discharge program planning. Palos Verdes Peninsula SMBBB TMDL Shoreline Monitoring, Rancho Palos Verdes, CA. Since 2018, Mr. Wessel has been managing the SMBBB TMDL coordinated shoreline monitoring program for the Palos Verdes Peninsula, including sites SMB 7-1 through SMB 7-5. Responsibilities include oversight of weekly sampling as well as compliance reporting. B-27 CURTIS FANG, P.E., QSD, QISP watershed management stormwater bmp design and evaluation hydraulic and hydrologic modeling stormwater permitting/regulatory support GIS data management and visualization EDUCATION M.S., Civil - Environmental Engineering, University of Illinois at Urbana-Champaign, Urbana, IL. 2014 B.S., Environmental Engineering, University of Waterloo, Waterloo, ON. Canada. 2013 REGISTRATIONS AND CERTIFICATIONS Professional Civil Engineer, California Board for Professional Engineers, Land Surveyors, and Geologists, No. C86731 Qualified SWPPP Developer, California Stormwater Quality Association and California Construction General Permit Training Team. No. 26813 Qualified Industrial Stormwater Water Practitioner, California Stormwater Quality Association and California Industrial General Permit Training Team. CAREER SUMMARY Curtis Fang is a professional civil engineer specializing in water resources management. He has over six years of professional experience in water quality data analysis, watershed management planning, hydrologic and hydraulic modeling, stormwater Best Management Practices (BMPs) design, permitting support and geographic information systems (GIS) application development. Since joining Geosyntec, Curtis has developed thorough understanding of regulatory water quality objectives in California, including Total Maximum Daily Loads (TMDLs), Basin Plan Objectives, California Toxic Rules, Construction General Permit (CGP) and Industrial General Permit (IGP) numeric action levels. Based on such understanding, Curtis has contributed to developing watershed management program, monitoring plan and report, stormwater capital improvement program, and stormwater pollution prevention plans (SWPPP) that helps public and private sectors to comply with all applicable standards. Curtis has led or contributed to developing hydraulic and hydrologic models that assist stormwater BMP planning and design using SWMM, PCSWMM, HEC-RAS, LSPC, and SUSTAIN. In addition, Curtis has led the development of multiple desktop and field GIS applications using Esri product (ArcMap, ArcGIS Online, Collector, Survey 123, ArcPy) and open source Python libraries. B-28 Curtis Fang, PE, QSD, QISP Page 2 RELEVNT PROJECT EXPERIENCE Updated Reasonable Assurance Analysis (RAA) for Peninsula Cities Watershed Management Area, Peninsula Cities EWMP Group, Rancho Palos Verdes, CA. Project Manager, GIS analyst, water quality modeler, and report writer for the completion of the Updated Peninsula RAA to meet requirements set forth in the Los Angeles Phase I MS4 Permit. Project work included TMDL Interpretation, data compilation and analysis to prioritize water body-pollutant combinations within the watershed; water quality and quantity modeling using the Watershed Management Modeling System 2 (WMMS 2) in support of performing a reasonable assurance analysis for the identified water quality priorities; and conducting preliminary BMP design. One Water LA 2040 Stormwater and Urban Runoff Facility Plan, City of Los Angeles Bureau of Sanitation, Los Angeles. CA. Task Manager of the completion of the Stormwater and Urban Runoff Facility Plan, which is part of the City’s One Water LA 2040 Plan. Primary responsibilities include developing a master stormwater facility GIS database by organizing existing GIS data and creating GIS data from existing watershed planning programs, utilizing GIS desktop screening analysis to evaluate proposed project with established screening criteria, screening and proposing preliminary locations for additional stormwater and urban stormwater project, and preparing the writing and graphical content for the Facility Plan. Los Angeles River Master Plan Update. Los Angeles County Public Works, Los Angeles County, CA. Water Quality Task Lead for the ongoing Los Angeles River Master Plan Update. Primary responsibilities include developing master GIS database that includes existing and proposed projects and programs within the watershed, conducting water quality gap and need analysis by consolidating and integrating past watershed planning efforts, conducting preliminary BMP design for selected high-priority multi-benefit projects along the river corridor, and preparing written and visual contents for the Master Plan. Los Angeles Groundwater Development and Augmentation Plan (GDAP), Los Angeles Department of Water and Power, Los Angeles, CA. Task Lead for the Surface Water Augmentation Analysis. Primary responsibilities include conducting GIS desktop analysis to quantify annual average stormwater runoff and Los Angeles River flow that can be captured and recharged into client adjudicated groundwater basins and preparing technical memo that summaries key findings. City of El Segundo MS4 Permit Support - Pump Station 18 Stormwater Detention Basin and Sandhill Basin Performance Evaluation. City of El Segundo Public Works, El Segundo, CA. Hydraulic and Hydrology Modeler. Primary responsibilities include developing SWMM model to evaluate the long-term stormwater capture efficiency of an existing stormwater detention basin and prepare pump station operation scheme recommendation to optimize stormwater capture efficiency. B-29 SCOTT D. STRUCK, PH.D., ENV SP stormwater and watershed management tool development and modeling of stormwater BMPs watershed planning and implementation monitoring and performance of stormwater BMPs EDUCATION Ph.D., Water Resources Management, Indiana University, Bloomington, IN, 2003 M.S., Water Resources Engineering and Management, Indiana University, Bloomington, IN, 2001 M.P.A., Env. Policy and Natural Resource Mgmt., Indiana University, Bloomington, IN, 2001 B.S., Zoology, University of Washington, Seattle, WA, 1995 B.A., Psychology, University of Washington, Seattle, WA, 1995 REGISTRATIONS AND CERTIFICATIONS Professional Wetland Scientist, Assoc. of Prof. Wetland Scientists, 2006 (No. 1655) Institute for Sustainable Infrastructure Certified Envision Sustainability Professional, 2017 (No. 23008) CAREER SUMMARY Dr. Struck has 20 years of water resources experience with a focus on planning and implementation of stormwater management practices including green stormwater infrastructure to meet drainage and NPDES permit requirements. He is experienced in infrastructure prioritization, modeling, design, optimization, real- time controls, monitoring, performance assessment, economic and triple bottom line cost analyses, and integrated watershed planning. He has participated in projects throughout North America and has contributed to the development of several computational stormwater management and cost tools, including the cost module of EPA’s National Stormwater Calculator and the US National Academies of Sciences Watershed-Based Planning Approach and Toolbox. Dr. Struck serves as an associate journal editor for the Journal of Sustainable Water in the Built Environment and is currently the President of the Environmental and Water Resources Institute of the American Society of Civil Engineers. RELEVANT PROJECT EXPERIENCE Evaluating Low Impact Development (LID) and Surface Water – Groundwater Interactions, Los Angeles County Public Works, Los Angeles, California. Dr. Struck is project manager of this effort to provide better understanding and quantification of the efficiency of different types of green infrastructure stormwater control measure in capturing and infiltrating stormwater for water supply and aquifer recharge. This project is collecting data to support surface water and groundwater models to better quantify the benefits if infiltrating practices for groundwater supply. Beach Cities Enhanced Watershed Management Planning and Safe, Clean, Water Application, City of Manhattan Beach, City of Hermosa Beach, City of Torrance, and the County of Los Angeles Department of Public Works. This project supports municipal stormwater compliance through capture and treatment of stormwater runoff that to enhance groundwater replenishment, protect local beaches, improve overall water B-30 Scott D. Struck, Ph.D. Page 2 quality, and reduce local flooding providing integrated, multi-beneficial outcomes. The project leverages existing flood control infrastructure with a retrofit to infiltrate 140 ac-ft per year of stormwater runoff supplementing groundwater supply in the shallower aquifer and providing preventing seawater intrusion. Dr. Struck is the project manager. Proposition O Stormwater Implementation Optimization. City of Los Angeles Sanitation and Environment. Dr. Struck provided assistance on improvements to the Temescal Canyon Park Stormwater Best Management Practices Project (BMP) – Phase II funded via Prop O. The optimization included adjustment activities based on project performance review and the development of operations management manuals, to support the City with the transitioning of the projects from completion of construction to O&M. Engineered Soil Media for Stormwater Treatment. City and County of Denver, Department of Public Health & Environment, Environmental Quality Division – Denver, CO. Dr. Struck is leading a project that includes Colorado School of Mines to develop a laboratory and field scale assessment of potential stormwater treatment media blends that will be formulated to treat stormwater for typical urban pollutants such as nutrients, sediment, dissolved and total metals, and pathogens. Beyond treatment, the media will also be evaluated for its ability to improve the health of vegetation in the streetside biofiltration planters. It is anticipated that media mixes will be capable of supporting vegetation with minimal irrigation, provide adequate treatment (e.g., reduction in effluent compared to influent) of key pollutants, and allow for infiltration of stormwater through the media at a rate that is consistent with current regulations. Green Infrastructure Project Identification and Conceptual Design, City of Omaha, Omaha, Nebraska. This project evaluated five City of Omaha watersheds to identify and develop integrated stormwater management infrastructure projects that would be included in the City’s Long-Term Control Plan Update. The project developed a multi-objective decision analysis (MODA) evaluation process that identified over 50 specific opportunities, impacting over 3,500 acres of runoff into the combined sewer system. These opportunities included public and private property and greening of City streets and management of runoff from limited access roadways. Five projects were selected based on volumetric and flow performance and cost effectiveness (i.e., 20-year life cycle cost/gallon of CSO volume reduced). Conceptual designs were developed to support design and next phases. The selected projects maximized initial investment made by the City by exploring right of way and other regional facilities located on public property. Dr. Struck was the project manager. Development of LID Design Manual, City of San Diego, California. Dr. Struck was instrumental in the development of the City of San Diego LID manual for the implementation of LID and source control practices for Municipal (and private) use. This manual includes: BMP selection; design standards; specifications, and drawings; BMP sizing tool; fact sheets; construction considerations; operation and maintenance checklists; and plant and soil guides for bioretention, vegetated swales, and permeable hardscapes in municipal rights-of-way. B-31 Palos Verdes Peninsula Revised RAA Palos Verdes Peninsula, California MS4 Permit Compliance | Watershed Planning | WMMS 2 Modeling Project Objective As required by the 2012 MS4 Permit, the Peninsula Cities WMG is required to update their RAA and EWMP using relevant, recent data collected via their CIMP. The WMG and their prime EWMP Consultant, John L. Hunter and Associates, contracted with Geosyntec to manage the RAA revisions and report for inclusion in the updated Peninsula Cities EWMP. Geosyntec’s Scope of Services Geosyntec utilized WMMS 2.0 to conduct the revised RAA in order to bring consistency to the various RAAs across the County. Local water quality and flow data was incorporated to calibrate the model, as required by the MS4 Permit. The inclusion of this local data proved challenging, but was critical to accurately reflect the local conditions of the Peninsula, including the numerous canyons that retain and slow stormwater flows. Collectively, the RAA covers four distinct watersheds – Santa Monica Bay, Machado Lake, Wilmington Drain, and Los Angeles Harbor. A modified approach to estimating Target Load Reductions (TLRs) within each watershed was utilized, in order to provide consistency with the original EWMP approaches and provide a data-dependent approach to modeling bacteria within WMMS. Within the Santa Monica Bay Watershed, a reliance on a robust source assessment and literature was utilized to eliminate the unnecessary identification of projects and other control measures. The RAA sought to identify new projects (in cases where former projects were determined to be infeasible) and model downstream regional projects that had been identified following the original EWMP approval in 2016. Notable Accomplishments The revised RAA was completed on-time and within budget, and was included in the revised Peninsula Cities EWMP, which was submitted to the Regional Board in June 2021. LSPC watershed delineation for the Peninsula Cities Revised RAA Client: John L. Hunter and Associates, Palos Verdes Peninsula WMG Reference: Charles Eder, Senior Engineer, City of Rancho Palos Verdes. CharlesE@rpvca.gov Services Provided: ✓ Data Analysis for Model Calibration ✓ Watershed-based GIS analysis and modeling ✓ Surface water control modeling and analysis ✓ Strategic planning B-32 Beach Cities Updated Enhanced Watershed Management Program Beach Cities Watershed Management Group MS4 permit | enhanced watershed management planning | surface water management Project Objective The 2012 Los Angeles MS4 Permit includes provisions that allow flexibility to achieve compliance with receiving water limitations and water quality based effluent limits over time via the creation and implementation of an Enhanced Watershed Management Program (EWMP). Geosyntec Consultants led the updates of the Beach Cities EWMP in 2021, as required by the MS4 Permit. The EWMP includes prioritization of water-quality issues, and identification of implementation strategies and Best Management Practices (BMPs) that meet pertinent standards, integrate water-quality monitoring, and provide opportunities for stakeholder input. The objective is to integrate efforts to evaluate opportunities to implement multi- benefit regional projects. The EWMP describes projects to improve water quality, but also regional projects that achieve benefits such as flood protection, water supply, recreation, and wildlife habitat enhancement. Geosyntec’s Scope of Services The updated RAA was conducted by Geosyntec using the newly released, LACFCD-developed Watershed Management Modeling System 2.0 (WMMS 2.0), for general consistency with other RAA modeling efforts across Los Angeles County. The default WMMS 2.0 LSPC model was calibrated by LACFCD on a regional basis using data through September 2018. The updated RAA also incorporated Beach Cities Coordinated Integrated Monitoring Program (Beach Cities CIMP) water quality and flow data collected through June 2020 (the latest complete Beach Cities CIMP reporting year data set subjected to QA/QC validation), and as appropriate, utilized this data to calibrate and validate the revised RAA model to best reflect the baseline hydrology and water quality conditions within the Beach Cities EWMP area. Geosyntec was also retained to lead the development of multiple Safe Clean Water Regional Program funding applications. The first such application – for Fulton Playfield in Redondo Beach – was successfully submitted for scoring by July 2021. Notable Accomplishments Geosyntec completed the Updated Beach Cities EWMP on-time and within budget, successfully submitting the draft Updated EWMP to the Regional Board on June 30, 2021, as required by the MS4 Permit. Because of the detailed calibration efforts that Geosyntec incorporated into the revised RAA, the Beach Cities WMG recognized reduced structural BMP requirements in key watersheds. Geosyntec also successfully submitted the first of multiple planned Safe Clean Water Program applications for Regional Program funding. Currently, Geosyntec is working with the Beach Cities WMG to shepherd the application through the scoring process for successful funding. Manhattan Beach Lifeguard Tower Client: Beach Cities WMG Reference: Geraldine Trivedi, Civil Engineer, City of Redondo Beach. Geraldine.Trivedi@redondo.org Services Provided: ✓ Watershed-based GIS analysis and modeling ✓ Surface water control modeling and analysis ✓ Outreach, stakeholder participation ✓ Coordinated integrated monitoring ✓ Strategic planning ✓ Measure W Funding Applications B-33 Page 1 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 City of Rancho Palos Verdes Request for Proposals STORMWATER QUALITY CONSULTING SERVICES Public Works Department Attention: Charles Eder, Senior Engineer 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 Phone: 310.544.5252 | Email: publicworks@rpvca.gov RFP Release Date: September 20, 2021 Request for Clarification Deadline: October 12, 2021 RFP Submittal Deadline: October 26, 2021 C-1 Page 2 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 STORMWATER QUALITY CONSULTING SERVICES The City of Rancho Palos Verdes is requesting proposals from qualified consulting firms to perform stormwater quality consulting services. All correspondence and questions regarding this RFP should be submitted via email to: Charles Eder, Senior Engineer Email: publicworks@rpvca.gov To be considered for this project, submit an electronic copy of the proposal to the above email address by 4:30PM, on October 26, 2021 C-2 Page 3 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 TABLE OF CONTENTS I. Introduction Page 4 II. Project Objective Page 4 III. Project Description and Background Page 4 IV. Scope of Services Page 5 V. Preliminary Project Schedule Page 8 VI. Necessary Qualifications and Submittal Requirements Page 9 VII. Submission of Proposal Page 11 VIII. Evaluation and Selection Process Page 11 IX. Attachments Attachment A – Sample Professional Services Agreement Attachment B – August 6, 2013, Staff Report Attachment C – June 21, 2016, Staff Report Attachment D – April 5, 2016, Staff Report Attachment E – April 6, 2021, Staff Report I. INTRODUCTION The City of Rancho Palos Verdes (City) is a scenic, upscale, residential coastal community, with a population of approximately 42,000, located on the Palos Verdes Peninsula of southwestern Los Angeles County. C-3 Page 4 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 The City is a contract city, meaning that some services are provided by contract with agencies (both public and private) and some services are delivered by the City’s own employees. City Government: Rancho Palos Verdes is a General Law City and has operated under the Council-Manager form of government since its incorporation in 1973. Policy-making and legislative authority are vested in the governing City Council, which consists of five Council Members, including the Mayor and Mayor Pro-Tem. The City is fiscally sound and functions on an annual budget cycle. To address water quality concerns, and State and Federal mandates, the City partnered with other neighboring agencies, within RPV’s shared watershed area, to develop a Coordinated Integrated Monitoring Plan (CIMP) and Enhanced Watershed Management Program (EWMP). The CIMP and EWMP were selected in accordance with the National Pollutant Discharge Elimination System (NPDES) program and Municipal Separate Storm Sewer System (MS4) permit requirements. The purpose of this document is to provide proposers with the information needed to submit a proposal for review by the City and, if selected, enter into a Professional Service Agreement with the City. Enclosed is a blank Professional Services Agreement form for proposers’ review. II. PROJECT OBJECTIVE The City is requesting proposals from qualified consulting firms to perform professional stormwater quality consulting services. The selected firm shall provide Municipal NPDES Program Services, administer City Control Programs manage RPV’s EWMP Implementation and management, CIMP oversight and reporting, and manage NPDES Program funding for the City. The firm shall also work in conjunction with other agencies in the Peninsula to provide NPDES Program Administration, administer City’s Share of Peninsula’s EWMP Services, and provide CIMP Implementation Services. III. PROJECT DESCRIPTION AND BACKGROUND In response to the NPDES and MS4 Permit Order, which established the waste discharge requirements for stormwater and non-stormwater discharges within the watersheds of Los Angeles County, the Peninsula Water Management Group (WMG) – agencies on the Peninsula that include the Cities of Rancho Palos Verdes, Palos Verdes Estates and Rolling Hills Estates, as well as unincorporated areas of the County of Los Angeles and the Los Angeles County Flood Control District - entered into a Memorandum of Understanding (MOU) to jointly develop an EWMP This MOU was approved by the City Council at their August 6, 2013 meeting (Attachment B). On June 21, 2016, the EWMP Program was adopted by the City Council (Attachment C). The City of Rolling Hills, which C-4 Page 5 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 is not currently participating in the EWMP, but is participating in the CIMP, entered into a second MOU with the other Peninsula WMG agencies, to jointly develop a CIMP. This MOU was approved by the City Council on April 5, 2016 (Attachment D). On April 2021, the Peninsula WMG entered into other MOUs to continue the CIMP and update the EWMP (Attachment E). The MOU detailed each agencies cost obligations for the programs. IV. SCOPE OF SERVICES The City is accepting proposals to perform stormwater quality consulting services including implementation of National Pollutant Discharge Elimination System (NPDES) Permit requirements, management of the CIMP, and implementation of the EWMP in conjunction with other agencies party to the Peninsula WMG. SCOPE OF WORK Consultant shall coordinate, develop, provide, and/or administer the following: City-Specific Services: 1. Provide Municipal NPDES Program Services: a. Provide project and program status updates; b. Assist in developing program cost estimates and cost share agreements, when needed; c. Represent the City in meetings/correspondence with program stakeholders ; d. Assess program compliance and recommend actions. Review and comment on program documents; e. Assist in preparing new program documents; f. Share technical program information and expertise with City staff; g. Assist in planning and implementing compliance studies as needed ; h. Prepare the Quarterly/Annual Reports for Stormwater Permit sites; i. Develop, Operate, and maintain a new accessible online databases of Program records; j. Assist with other Municipal NPDES services as needed. 2. Administer City Control Programs: a. Develop and provide Municipal NPDES training for city staff as applicable; b. Assist in developing and implementing pollutant control projects and programs not identified in this scope of services, as needed ; c. Update records for pollutant-generating facilities with available information; d. Administer Planning and Development Programs: i. Inspect construction projects for BMP implementation. ii. Assist in selecting BMPs; iii. Update LID BMP records with available program information; iv. Review LIDs and related documents; v. Verify BMP installation/O&M, issue enforcement, as needed; C-5 Page 6 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 vi. Update site records with available Program inventory information; vii. Develop site visit reports; viii. Review SWPPPs and ESCPs for BMP implementation, as needed ; e. Schedule/conduct Clean Bay Restaurants (CBR) Program, BMP inspections, illicit discharge investigations, follow-up, issue enforcement notices, develop reports; f. Attend events and assist with City community events such as Whale of a Day and 4th of July to promote pollution prevention. Provide and distribute educational materials at these events; g. Update and develop educational materials and content, as needed; h. Coordinate program tasks with City staff, provide quarterly report on progress, and QA/QC deliverables. 3. Manage NPDES Program Funding: Provide updates, prepare applications, and assist in administration and assist in developing and administering Program estimates for fees, as needed. Services in Conjunction with Peninsula Water Management Group: 4. Provide NPDES Program Administration: Including compliance planning and reporting: a. Provide Program status updates include regulatory updates and stakeholder group updates; b. Conduct and/or attend Interagency meetings include those held by Watershed Management Groups and the LA Permit Group, the County of LA, training workshops, and the Regional Board. Report to City on content; c. Administer Programs assessed under the Municipal NPDES Program, which include (provisions related to) Monitoring and Reporting, Minimum Control Measures, Watershed Management, TMDLs, and statewide pollutant provisions (e.g., trash). 5. Administer City’s Share of Peninsula WMG EWMP Services: a. Schedule monthly meetings, prepare agendas, meeting minutes, and presentations on an on-going basis; b. Attend South Santa Monica Bay Watershed Steering Committee meetings to represent the PVP WMG; c. Coordinate other updated PVP WMG Agency information and input into the PVP WMG Reasonable Assurance Analysis (RAA) model and EWMP ; d. Revise the updated PVP EWMP RAA model and EWMP, as needed; e. Coordinate the pursuit of TMDL compliance, TMDL reconsideration, and Regional Projects with agencies within and outside of the PVP WMG on an on-going, as needed basis; f. Develop and deliver distinct training modules for Construction and Public C-6 Page 7 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 Agency Activities for all PVP WMG agencies, customized for each agency, to be delivered on 2 separate occasions so that City staff/contractors have 2 choices of dates for training; g. Draft and finalize Report of Water Discharge (ROWD) based on Watershed and Individual annual reports including CIMP Integrated Monitoring Compliance Report; h. Prepare an evaluation report of the EWMP every two years, adapting the EWMP to become more effective per the requirements of the MS4 Permit. Modifications to the EWMP will be implemented per the approved MS4 by the Regional Water Board; i. Coordinate with other Peninsula EWMP agencies to implement joint activities on an on-going, as needed basis; j. Review shared EWMP scope of work deliverable produced by other agencies party to the EWMP, or their consultants, and provide comments on an on - going, as needed basis; 6. CIMP Implementation MOU Services: a. Conduct Non-Stormwater Outfall Screening Program as needed, including Source ID Investigation and Source ID Reporting; investigate the prioritized outfalls with significant non-stormwater discharge for source identification and/or prepare a report of the results of the source identification investigation; b. Review and edit the Integrated Monitoring Compliance Report (IMCR) annually per the requirements of the MS4 Permit; c. Coordinate and facilitate communication amongst the City, the PVP WMG, and the monitoring consultants. Provide assistance with monitoring contracts; Consultant shall complete other tasks deemed necessary for the accomplishment of a complete and comprehensive outcome as described in the project objective. Consultant shall expand on the above-noted tasks, where appropriate, and provide suggestions which might lead to efficiencies and enhance the results or usefulness of the work. Deliverables As part of the Services, Consultant will prepare and deliver the following tangible work products to the City. City-Specific Deliverables: 1. Project/program status updates; 2. Program cost estimates and cost share agreements; 3. Program compliance assessment reports, with recommended actions; 4. New program documents; 5. MS4 Permit Quarterly and Annual Report; C-7 Page 8 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 6. Quarterly Newsletters; 7. Prepare applications and cost estimates for NPDES Program; 8. Provide Municipal NPDES training material and modules for City Staff at the time of training; 9. Provide template documents and BMP fact sheets at time of training; 10. BMP Installation/O&M enforcement notices; 11. Industrial/commercial and CBR program inspection reports, and violation notices within one month of inspection/violation; 12. Illicit discharge detection investigation reports and violation notices within one month of investigation; 13. Provide updated Public Outreach education materials; 14. Memo for Reviewed and approved LID Plans and SWPPPs; 15. QA/QC project planning and coordination memorandums ; 16. Construction program inspection reports and violation notices within one month of inspection/violation. Deliverables in Conjunction with Peninsula Water Management Group: 17. Project/program status updates; including regulatory and stakeholder group updates; 18. Provide Watershed meeting agendas 1 day prior to meeting; 19. Provide Interagency NPDES/PVP WMG meeting summaries within 10 working days of meeting; 20. Updated PVP EWMP RAA Model; 21. Provide all reports; 22. Provide Municipal training material and modules for Construction and Public Agency Activities at the time of training; 23. Provide Evaluation Report of the EWMP (Adaptive Management) every two years; 24. Revised ROWD report; 25. Revised IMCR Report annually; 26. Develop Non-Stormwater Source ID Report; 27. Develop NPDES Educational Material. City staff may request that check-sets or working versions of documents be submitted for ongoing routine review. City staff will review all deliverables, including preparatory or record materials for service deliverables, and provide comments. Consultant is required to revise draft deliverables to address City staffs’ comments. V. PRELIMINARY PROJECT SCHEDULE A. RFP Schedule The following is the anticipated schedule for the RFP process: Request for Proposal available September 20, 2021 Request for Clarification due October 12, 2021 C-8 Page 9 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 Proposals due October 26, 2021 Firm Interviews (if necessary) November 2021 Anticipated Notice of Award November 2021 B. Anticipated Project Schedule Draft MS4 Permit Annual Report November of each year Newsletters Quarterly Reports & Violation notices One month after investigation Reviewed LID Plans and SWPPPs 10 business days after initial submittal NPDES/WMG Working Group meeting & summaries Monthly Please note that this schedule is preliminary. It is included to provide the Consultant with a sense of the expected timeline for the Scope of Service and emphasize the urgent nature of the work and the City’s expectation that the Scope of Services will be completed as quickly as possible. The ideal Consultant candidate will have available resources and personnel, either in-house or under subcontract, to ensure the completion of the Scope of Services at the earliest possible time. VI. NECESSARY QUALIFICATIONS AND SUBMITTAL REQUIREMENTS 1. Only one proposal per firm will be considered. 2. The submittal should be as brief as possible while adequately describing the qualifications of the firm. The submittal shall be sent as a PDF via email to Charles Eder, Senior Engineer at publicworks@rpvca.gov. 3. The proposing firm shall submit the following information with the package, including the same information for subcontractors, in the following format: a) Cover Letter: Provide the name, address, and phone number of the firm; the present staff (size, classification, credentials); the primary contact’s name, phone number, and email address; any qualifying statements or comments regarding the proposal; and identification of any sub-consultants and their responsibilities. Identify the firm’s type of organization (individual, partnership, corporation), including names and contact information for all officers, and proof that the organization is currently in good standing. The signed letter should also include a paragraph stating that the firm is unaware of any conflict of interest in performing the proposed work. (No more than five pages) b) Approach to Scope of Services: Re-state the Scope of Services with any additions, expansions, clarifications, or modifications that the firm proposes in order to provide the services and produce the deliverables contained in this C-9 Page 10 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 RFP. Describe how completing the Scope of Services will be approached and any cost-saving or value-adding strategies or innovations the firm will bring to the project. (No more than two pages) c) Organization and Staffing: Identify the person who will be the Project Manager and primary contact person responsible for the overall delivery of the project. Provide an organizational chart of the project team that clearly delineates communication and reporting relationships among the project staff and among the sub-consultants involved in the project. Identify key personnel to perform work in the various tasks and include major areas of subcontracted work. Indicate the expected contributions of each staff member in time as a percentage of the total effort. Specifically show the availability of staff to provide the necessary resource levels to meet the City’s needs. Indicate that the Project Manager and key staff will remain assigned to this project through completion of the Scope of Services. (No more than two pages) d) Staff Qualifications and Experience: Describe qualifications of the assigned staff and sub-contractors including relevant technical experience. Staff assigned to complete the Scope of Services must have p revious experience in providing the necessary services as described under the Scope of Services. A registered Professional Engineer must be the Project Manager. Description of Consultant’s experience should include: • Prior Experience: Demonstrate that the firm has significant experience providing services similar to those described under the Scope of Services. (No more than two page) • Staff Qualifications: Provide resumes for the Project Manager and any other key staff members to be assigned to contribute to the Scope of Services, with an emphasis on similar services which they provided to other agencies. (No more than ten pages) • Reference Projects: Include at least three projects with similar scope of services performed by the project team within the past three years and indicate the specific responsibilities of each team member on the reference project. Provide contact information for each client. (No more than ten pages) e) Project Schedule: Provide a detailed critical-path-method schedule for completion of the tasks and sub-tasks required to accomplish the scope of work. Note all deliverables and interim milestones on the schedule. (No more than one 11” x 17” page) C-10 Page 11 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 f) Quality Control Plan: Describe the quality control procedures and associated staff responsibilities which will ensure that the deliverables will meet the City’s needs. (No more than one page) g) Acceptance of Conditions: State the offering firm’s acceptance of all conditions listed in the Request for Proposal (RFP) document and Sample Professional Services Agreement (Attachment A). Any exceptions or suggested changes to the RFP or Professional Services Agreement (PSA), including the suggested change, the reasons therefore and the impact it may have on cost or other considerations on the firm’s behalf must be stated in the proposal. Unless specifically noted by the firm, the City will rely on the proposal being in compliance with all aspects of the RFP and in agreement with all provisions of the PSA. (No more than one page) VII. Submission of Proposal A. Requests for Clarification Requests for clarification of the information contained herein shall be submitted in writing prior to 4:30 pm on October 12, 2021. Responses to any clarification question will be provided to each firm from which proposals have been requested. It is highly recommended that the prospective consultant firms visit the City to view the project location prior to submitting a request for clarification. B. Confirmation Email Upon submission of proposal to the City, the proposing firm shall request an email confirmation that the proposal was received and retain the email as a record. If an email confirmation is not received, the proposing firm shall correspond with the City until a confirmation is received. VIII. EVALUATIONS AND SELECTION PROCESS 1. Proposals Will be Evaluated Based on the Following Criteria: a) Approach to Scope of Services (20%) • Understanding of the Scope of Services as demonstrated by the thoroughness of the proposal, introduction of cost-saving or value-adding strategies or innovations (including those applying to overall project schedule), and an overall approach most likely to result in the desired outcome for the City. b) Proposal Schedule (10%) • Ability to complete the work in the shortest schedule possible (excluding time for review and community meetings). C-11 Page 12 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 c) Staff Qualifications and Experience (40%) • Relevance of experience of the proposing firm (to provide support resources to the project team) • Relevance of experience and strength of qualifications of the Project Manager • Relevance of experience and strength of qualifications of the key personnel performing the work • Relevance of referenced projects and client review of performance during those projects d) Organization and Staffing (20%) • Availability of key staff to perform the services throughout the duration of the project • Assignment of appropriate staff in the right numbers to perform the Scope of Services • Appropriate communication and reporting relationships to meet the City’s needs e) Quality Control (10%) • Adequate immediate supervision and review of staff performing the work as well as appropriate independent peer review of the work by qualified technical staff not otherwise involved in the project. 2. Selection Process An evaluation panel will review all proposals submitted and select the top proposals. These top firms may then be invited to make a (virtual) presentation to the evaluation panel, at no costs to the City. The panel will select the proposal, if any, which best fulfills the City’s requirements. The City will then further refine the scope and schedule with that firm and request a fixed cost fee proposal. The City will negotiate the fee with that firm. The City reserves the right to negotiate special requirements and proposed service levels using the selected proposal as a basis. If the City is unable to negotiate an agreeable fee for services with top firm, the City will negotiate with the next firm chosen among the top firms. 3. Award Notification The City will notify all proposers in writing of the outcome of the selection process and intent to award. This RFP does not commit the City to award an agreement, nor pay any costs incurred in the preparation and submission of the proposal in anticipation of an agreement. The City reserves the right to reject any or all proposals, or any part thereof, to waive any formalities or informalities, and to award the agreement to the proposer deemed to be in the best interest of the City and the Department. C-12 Page 13 of 13 City of Rancho Palos Verdes RFP- Stormwater Quality Consulting Services September 20, 2021 4. Award of Agreement The selected firm shall be required to enter into a written agreement (see sample City agreement in Attachment A) with the City, in a form approved by the City Attorney, to perform the Scope of Services. This RFP and the proposal, or any part thereof, may be incorporated into and made a part of the final agreement; however, the City reserves the right to further negotiate the terms and conditions of the agreement with the selected consultant. The agreement will, in any event, include a maximum "fixed cost" to the City. C-13