CC SR 20211207 K - DELL Microsoft Enterprise Agreement Additions
CITY COUNCIL MEETING DATE: 12/07/2021
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to approve the acquisition of additional licenses to the
existing Microsoft Enterprise Agreement with Dell.
RECOMMENDED COUNCIL ACTION:
(1) Authorize increasing the initial Dell annual cost limit for Microsoft Enterprise
Agreement from $62,875 to $75,000 to acquire additional Microsoft licenses
related to cyber security and remote access.
FISCAL IMPACT: No additional budget appropriation is needed since $75,000 has
been budgeted for FY 2021-22 (year 2 payment).
Amount Budgeted: $75,000
Additional Appropriation: N/A
Account Number(s): 101-400-1470-5201
(General Fund - IT Repair and Maintenance Services)
ORIGINATED BY: Lukasz Buchwald, IT Manager
REVIEWED BY: Karina Bañales, Deputy City Manager
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. December 15, 2020, Staff Report
B. June 15, 2021, Staff Report
C. Dell Microsoft Enterprise Agreement – Year 2 Quote (page C-1)
D. Dell Defender for Endpoint Quote (page D-1)
E. Dell Windows Remote Licenses Quote (page E-1)
BACKGROUND AND DISCUSSION:
On December 15, 2020, the City Council authorized the City Manager to enter into an
agreement (Attachment A) with Dell Technologies for a three-year Microsoft Enterprise
Agreement (EA) through Riverside County in the amount of $188,625, equating to
$62,875 per year (Attachment C).
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As part of the City’s continuous efforts to protect its information technology (IT)
infrastructure, data integrity, and provide secure online services to its constituents and
businesses, Staff is looking to expand the cyber security protection by adding specialized
monitoring tools from Microsoft. The procurement process for the necessary licenses
requires that the following additions to the Microsoft Enterprise Agreement be made:
• Advanced Anti-Virus and Threat-Monitoring (Microsoft Defender for Endpoint)
(Attachment D)
• Remote Access Licenses (Terminal Licenses) (Attachment E)
The additional visibility provided by this advanced monitoring and response solution is
invaluable to IT Staff in identifying and addressing potential vulnerabilities thereby
proactively minimizing possible attack vectors, and should an incident still occur,
detecting it early to minimize the impact and recovery cost.
As an additional benefit, the City’s existing security-as-a-service vendor (Arctic Wolf) can
be integrated with Microsoft Defender for Endpoint telemetry data to ensure that the City
has a 24/7/365 visibility, monitoring, and alerting for all protected devices. As a result of
advanced endpoint protection, the City could also be eligible for additional cyber security
insurance coverage.
The annual cost of purchasing Microsoft Defender for Endpoint licenses for the entire
organization is $7,267.80 (Attachment D). Additional licenses might need to be purchased
if the quantity of protected devices changes.
The addition of terminal licenses (Attachment E) would ensure that the back-end server(s)
can be upgraded to the latest available and most secure operating system version and
ensure that the City meets the licensing requirements from Microsoft. The one-time cost
for 20 remote desktop services (RDS) licenses is $3,031.40. Additional licenses can be
added in the future as needed, or an alternative remote access solution might be
implemented based on then-current business needs.
CONCLUSION:
To meet the current cyber security standards and improve remote access for employees,
Staff recommends the City Council approve increasing the annual cost limit of the
Microsoft Enterprise Agreement with Dell to $75,000 to acquire additional Microsoft
licenses.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available for
the City Council’s consideration:
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1. Do not approve adding licenses to the existing Microsoft Enterprise Agreement
with Dell and direct staff to seek alternatives solutions to be considered by the City
Council at a future meeting.
2. Take other action, as deemed appropriate.
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Dell Customer Communication - Confidential#
Quote for your Year-2 Annual Billing Microsoft Enterprise Agreement
City of Rancho Palos Verdes
Date Updated Enrollment #Start Date End Date Due Date
11/18/2021 7344259 1/1/2021 12/31/2023 12/23/2021
PO Number
Scheduled Bill
Date Part Number Description Quantity Price
Extended
Amount
Coverage
Start Date
Coverage
End Date Usage Country
1/1/2022 076-01912 Prjct Std ALNG SA MVL 6 $114.57 $687.42 1/1/2022 12/31/2022 United States
1/1/2022 228-04433 SQLSvrStd ALNG SA MVL 2 $143.87 $287.74 1/1/2022 12/31/2022 United States
1/1/2022 359-00961 SQLCAL ALNG SA MVL UsrCAL 75 $33.46 $2,509.50 1/1/2022 12/31/2022 United States
1/1/2022 3GU-00001 Defender O365 P1 GCC Sub Per User 220 $17.88 $3,933.60 1/1/2022 12/31/2022 United States
1/1/2022 3NS-00003 ExchgOnlnP2GCC ShrdSvr ALNG SubsVL MVL PerUsr 80 $71.28 $5,702.40 1/1/2022 12/31/2022 United States
1/1/2022 9EA-00278 WinSvrDCCore ALNG SA MVL 2Lic CoreLic 36 $123.39 $4,442.04 1/1/2022 12/31/2022 United States
1/1/2022 9EM-00270 WinSvrSTDCore ALNG SA MVL 2Lic CoreLic 8 $17.39 $139.12 1/1/2022 12/31/2022 United States
1/1/2022 AAD-34700 M365 E3 FromSA GCC Unified ShrdSvr ALNG SubsVL MVL PerUsr 120 $280.32 $33,638.40 1/1/2022 12/31/2022 United States
1/1/2022 AAD-34704 M365 E3 GCC Unified ShrdSvr ALNG SubsVL MVL PerUsr 20 $335.40 $6,708.00 1/1/2022 12/31/2022 United States
1/1/2022 AAF-21855 WinE5StpFrmWinE3 GCC ALNG SubsVL MVL 5 $51.72 $258.60 1/1/2022 12/31/2022 United States
1/1/2022 D86-01253 VisioStd ALNG SA MVL 4 $50.62 $202.48 1/1/2022 12/31/2022 United States
1/1/2022 MQM-00001 AzureActiveDrctryPremP1GCC ShrdSvr ALNG SubsVL MVL PerUsr 80 $53.52 $4,281.60 1/1/2022 12/31/2022 United States
1/1/2022 QEK-00001 VSProSubw/GHEnt ALNG LicSAPk MVL 1 $343.60 $343.60 1/1/2022 12/31/2022 United States
Annual Billing Total $63,134.50
NOTE: This year-2 billing includes the 12 month value of the 5 WinE5 StepUps that have already been reserved (you're paying for the 1 month with credit card)
The accompanying quote for the 115 additional WinE5 StepUps will need to be ordered in December, and will give you a total of 120 WinE5 StepUps going into Year-2
C-1
Sam Andrews
sam.andrews@dell.com
323-428-8121
Microsoft Enterprise Agreement (EA) #: 7344259 Date of Issue:11/18/2021
Customer: City of Rancho Palos Verdes Quote Expires:12/25/2021
Product Description Mfg#Quantity Months Unit Price Ext. Price
WinE5StpFrmWinE3 GCC ALNG SubsVL MVL AAF-21855 115 12 $4.31 $5,947.80
Defender for Endpoint Server GCC SubVL 7JI-00001 25 12 $4.40 $1,320.00
(Assumes you place the order in December 2021 - this pays for the licenses starting Year-2 of your EA - you will have access to them in December though)
Note - you will really have a total of 120, but this order for the additional 115, we have to place separately in the Microsoft system from the Year-2 installment quote.
Total Year 2 Payment (1/1/2022 to 12/31/2022)$7,267.80
This is the amount due next month in December
Future Year-3 cost (for illustration purposes - will be part of your Year-3 quote next year)
WinE5StpFrmWinE3 GCC ALNG SubsVL MVL AAF-21855 120 12 $4.31 $6,206.40
Defender for Endpoint Server GCC SubVL 7JI-00001 25 12 $4.40 $1,320.00
(Your complete Year-3 quote/bill will actually be for 120 WinE5 stepups
(includes those 5 you're about to pay for that were reserved)
Total Year 3 Payment (1/1/2023 to 12/31/2023)$7,526.40
Notes: Payment due now (December 2021) $7,267.80
Please write your PO for this amount
Notes:
Quote prepared by: Chris A Johnson
Monthly Subscriptions
D-1
Sam Andrews
sam.andrews@dell.com
323-428-8121
Microsoft Enterprise Agreement (EA) #: 7344259 Date of Issue:11/22/2021
Customer: City of Rancho Palos Verdes Quote Expires:12/31/2021
Product Description Mfg#Quantity Months Unit Price Ext. Price
WinRmtDsktpSrvcsCAL ALNG LicSAPk MVL UsrCAL, Added in Year 1 of EA 6VC-01252 20 NA $151.57 $3,031.40
$0.00
$0.00
Total Payment $3,031.40
Notes: Total Payment $3,031.40
Notes:
Quote prepared by: Chris A Johnson
Monthly Subscriptions
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