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CC SR 20211207 06 - Neighborhood Beautification Grant ProgramCITY COUNCIL MEETING DATE: 12/07/2021 AGENDA REPORT AGENDA HEADING: Regular Business AGENDA TITLE: Consideration and possible action to reinstate the Neighborhood Beautification Grant Program. RECOMMENDED COUNCIL ACTION: (1)Reinstate the Neighborhood Beautification Grant Program with grants awarded based on a ranked score for beautification projects visible from public roadways; and, (2)Adopt City Council Policy No. __ thereby instituting a policy outlining the requirements of the Neighborhood Beautification Grant Program. FISCAL IMPACT: $25,000 for this program is included in the Fiscal Year 2021-22 adopted budget using the General Fund. Amount Budgeted: $25,000 Additional Appropriation: N/A Account Number(s): 101-400-3180-5202 (General Fund - Public Works/Street Landscape Maintenance) ORIGINATED BY: McKenzie Bright, Administrative Analyst REVIEWED BY: Karina Bañales, Deputy City Manager APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A.Draft Neighborhood Beautification Grant Program and Application (page A-1) B.Draft City Council Policy No. __: Neighborhood Beautification Grant Program (page B-1) C.List of previous grant recipients (page C-1) D.November 20, 2012 staff report providing options for the future of the Neighborhood Beautification Grants Program E.November 20, 2012 meeting minutes 1 BACKGROUND: In 1989, the City launched the Neighborhood Beautification Grant Program (NBG Program). Over nearly two decades, the program provided 19 cycles of grant funds, totaling $1.6 million to 122 neighborhood groups in the City (Attachment C). At the conclusion of the 19th cycle, the City Council raised concerns that the grant funds needed further review for optimal distribution among the community, as well as to bring the program into compliance with State law and the City’s purchasing guidelines. In 2010, the program was placed on hiatus pending modifications of the Program guidelines to address deficiencies, and in 2012 the program was officially suspended in favor of utilizing the funds to reduce residential solid waste fees (see Attachments D and E). Concerns with the previous iteration of the NBG Program included: 1.Certain well-organized homeowners associations (HOAs) comprised the majority of recipients. City Staff estimated that approximately one-third of the City’s eligible neighborhoods never received a grant and were not beneficiaries of the beautification projects or funds. 2.The program guidelines were not in compliance with the City’s purchasing policies, specifically, the guidelines did not require obtaining quote s from multiple vendors when a certain expenditure limit is reached. These concerns have been addressed in the proposed revised NBG Program (20th cycle) as discussed in the next section. DISCUSSION: The NBG Program aligns with City Council Goal No. 9 – City Beautification. Projects funded through the NBG Program are intended to improve neighborhood appearances and enhance the overall quality of life for the community. To address the concern that well-organized HOAs tended to receive a majority of the funds, the revised NBG Program implements several mechanisms to ensure there is a more equitable distribution of the grant funds: •Awardees are prohibited from re-applying for three years. •Projects must be visible from a public roadway (arterial or collector streets as defined in the General Plan – Circulation Element) so that the improvements have a general public benefit. •First-time applicants receive 10 bonus points in the rubric. •City Staff is available to provide direct assistance to all applicants, especially for new applicants that may need additional assistance to submit an application. To address the second concern, the revised NBG Program implements levels of grants that have corresponding competitive quote requirements to align with the City’s 2 purchasing policies, as well as encouraging eligible neighborhood s to utilize best practices regardless of grant level. Additionally, in contrast to previous cycles that were awarded based on a first-come, first- served model, the revised NBG Program will have a tri-department panel, comprised of staff from the Community Development Department, Public Works Department, and City Manager’s Office evaluating project proposals based on the following rubric: Neighborhood Beautification Grant Program Scoring Rubric Criteria Detail Max Weight Community Benefit •Provides a community benefit by improving the neighborhood’s appearance (20 pts) •Project is visible by the general public: on, at the intersection of, or in the general vicinity of arterials or collector streets so that they provide community-wide and general public benefit (25 pts) 45 points Applicant Participation •Demonstration of applicant’s commitment to long - term and on-going maintenance plan (20 pts) •Shows evidence of broad support for project, as appropriate for scale and scope (10 pts) •Addresses a need identified in the community and provides a lasting impact/solution (5 pts) 35 points Design Standards •Architectural compatibility with surrounding area (10 pts) •Proposed project considers color, height, camouflage, effective drought tolerant landscaping with a colorful palette when feasible (10 pts) 20 points BONUS POINTS •First-time applicant (10 pts) •Creative or innovative solution to a need in the community (5 pts) 15 points Awards will be granted based on highest scorin g projects. If two or more projects have the same score, a random draw will be used to determine their order. Projects must score a minimum of 60 points and will be disqualified if the project is not visible from a public roadway. Awardees will be responsible for all necessary permits, as well as comply with all relevant laws and City policies for their proposed project and shall take sole responsibility for all aspects of their project in perpetuity. Projects must provide liability insurance and City business licenses as appropriate, must provide indemnification liability and provide property owner approval, must certify to holding the City harmless, and must pay prevailing wages. Staff recommends the City Council waive City permitting fees, as they would be covered by the grant. 3 Examples of applicable projects are those that will physically improve neighborhoods, including: •Redesigned entryway landscapes, utilizing best management practices and drought tolerant plans when feasible •New neighborhood entryway signs •Enhance existing neighborhood entryway sign and/or screening wall(s) •Repair/replacement of screening walls visible from street •Redesigned landscapes •Removal and/or replacement of chain link fences visible from street •Enhancing, replacing, or repairing tract walls Full NBG Program details and application packet are available in Attachment A. Anticipated Program Timeline If authorized by the City Council, Staff will release the application packet and publicize the NBG Program for FY 2021-22 based on the following tentative timeline: December 13, 2021 – Announce the upcoming program. January 3, 2022 – Begin accepting applications. April 15, 2022 – Applications must be submitted by 5 p.m. April 18-29, 2022 – Staff obtains clarification from applicants as needed and conducts initial site inspections. Week of May 9, 2022 – Tri-Department panel evaluates proposals. June 7, 2022 – City Council evaluates funding recommendations. June 8, 2022 – Applicants notified of their status and may begin work on projects . June 8, 2023 – Deadline for applicants to complete their projects. Reimbursements will be made to awardees upon proof of purchase and completion of the project. As applications are submitted, Staff will provide a preliminary review for completeness and guideline compatibility and may request applicants to resubmit portions of their plan to better align with the NBG Program. Applicants will be encouraged to submit their proposals as early as possible. In any future iterations, it is anticipated that the NBG Program would be announced in mid-July, with applications accepted through October. Funding recommendations will be made in December and work on approved projects is anticipated to begin in late December or early January of each fiscal year. 4 NBG Program Assessment If reinstated, over the course of this cycle’s NBG Program, Staff will assess the viability of the changes recommended and will determine the feasibility of continuing the NBG Program into future cycles and/or future changes to improve the NBG Program. Additionally, as part of the NBG Program’s assessment and the budget process, the City Council could decide whether to suspend, continue, or expand the NBG Program and/or identify addition or alternative funding sources. ADDITIONAL INFORMATION: Public Outreach The NBG Program will be announced on the City’s networks, including the Weekly Administrative Report, social media accounts, and listserv messaging. Staff will also provide this report to interested parties who have reached out to the City in recent months to inquire about the NBG Program, as well as to the Council of Homeowner’s Associations (CHOA). City Attorney’s Review The City Attorney’s Office has reviewed the NBG Program and concurs with Staff that the revised guidelines address all of the concerns that caused the original NBG Program to be suspended in 2010. CONCLUSION: Staff recommends the City Council authorize reinstating the revised Neighborhood Beautification Grant Program, with the updated guidelines. To memorialize the City Council’s position on NBG Program, Staff recommends the City Council consider adopting City Council Policy No. __ (Attachment B). ALTERNATIVES: In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration: 1.Do not initiate the revised pilot NBG Program nor authorize the adoption of City Council Policy No. __. 2.Identify other changes to the NBG Program. 3.Identify revised language for City Council Policy No. __. 4.Take other action, as deemed appropriate. 5 CITY OF RANCHO PALOS VERDES NEIGHBORHOOD BEAUTIFICATION GRANT PROGRAM BACKGROUND The City of Rancho Palos Verdes’ Neighborhood Beautification Program NBG Program) is designed to help build and foster strong neighborhoods by connecting residents to services and resources that help to improve the quality of life in the Rancho Palos Verdes community. The goal of the NBG Program is to engage residents in beautification projects. These projects would improve neighborhood appearances as experienced from the City’s roadways. The City Council approved a budget n allocation for the NBG Program to be distributed to selected applicants throughout the City. All projects must: •Be visible by the general public either located on, at the intersection of, or in the general vicinity of arterials or collector streets (arterial or collector streets as defined in the General Plan – Circulation Element), as to provide community-wide and general public benefit. •Result in an enhancement of the neighborhood ’s appearance. •Be wholly within City limits. WHO SHOULD APPLY Any neighborhood with a beautification project that is visible by the general public should apply. That is, a project located on, at the intersection of, or in the general vicinity of arterials or collector streets (arterial or collector streets as defined in the General Plan – Circulation Element) so that they provide community-wide and general public benefit: •Arterial streets: Palos Verdes Drive South, Palos Verdes Drive East, Palos Verdes Drive West, Hawthorne Boulevard, Miraleste Drive, Crest Road (West and East), Silver Spur Road, Western Avenue, and Crenshaw Boulevard. •Collector streets: Indian Peak Road, Ridgegate Drive, Granvia Altamira, Crest Road (East), Crestridge Road, Highridge Road, and Montemalaga Drive. A “neighborhood” constitutes any of the following: (1) the residences served by a formal homeowners association (HOA); (2) a multifamily residential development represented by a property management company or other entity; or (3) an area encompassing all residences that would reasonably benefit from the projec t, comprised of at least three households. Subgroups within a neighborhood may not submit individual applications if the larger neighborhood has submitted an application. Residents are encouraged to A-1 discuss proposed projects with their neighbors to create inclusive projects that would benefit multiple neighborhoods prior to submittal to the City. PROGRAM DETAILS Two grant funding options are available for eligible neighborhoods, for a maximum of 50% reimbursement of the cost of the project, up to the following levels: 1.Level 1 grant valued between $1,000 and $2,999 2.Level 2 grant valued between $3,000 and $5,000 Applicants may be approved for one application, per neighborhood, per fiscal year. Award recipients may only apply once every three years after project award. Applicants whose project is not awarded may re-apply the following year. Applicants must complete the work within 12 months of receiving project approval. Funding for the NBG Program will occur during the budget process for each f iscal year. There is no guarantee of the amount of funds that will be budgeted each fiscal year, if any. Grant funding will follow an open, fair, and competitive application period. Project Costs Participants must match at least 50% of the amount of the grant. Awards shall be granted in the form of a reimbursement once the project is completed. Therefore, awardees will be expected to initially pay the full project costs, as reimbursement will only be granted once proof of purchase has been issued and project completion is verified. Level 2 grant applicants must submit three competitive bids or quotes for all associated costs. Level 1 grant applicants must submit at least two competitive bids or quotes for all projects. All applicants are encouraged to conduct their own due diligence when selecting a project, materials, and/or contractor – funds will be forfeited for projects that are not completed within 12 months, and the City shall not be responsible for any vendor’s failure to deliver. Project Requirements Once a project is awarded, the following requirements must be met: •Project must comply with all state and local laws, City ordinances, and City policies. Project must apply for all necessary state/local permits. •Contractor must certify that they pay prevailing wages (this can be a note on a quote or an invoice). •Contractor must hold liability insurance and a City business license. A-2 •Applicant and/or contractor must sign the City’s indemnification and hold harmless agreement. ELIGIBLE PROJECTS All projects are subject to applicable City codes, ordinances, permitting requirements, purchasing requirements, and other local and State regulations and must physically improve neighborhoods, such that the improvement is visible from at least one of the defined public roadways. Projects should adhere to Americans with Disabilities Act (ADA) requirements, when applicable. Projects must not interfere with any current or planned Capital Improvement Plan (CIP) projects of the City. Applicants must consider future maintenance on completed projects and provide a maintenance/replacement plan. The City will not be held responsible for ongoing maintenance costs nor any repair costs and there is no guarantee that additional grant funds will be available each fiscal year. Applicants should consider future costs of their proposal when they design their project and succession financing parameters. Project Examples Examples of typical eligible projects include: •Redesigned entryway landscapes, utilizing best management practices and drought tolerant plans when feasible •New neighborhood entryway signs •Enhance existing neighborhood entryway sign and/or screening wall(s) •Repair/replacement of screening walls •Redesigned landscapes •Removal and/or replacement of chain link fences •Enhancing, replacing, or repairing tract walls Additional improvements that are deemed consistent with the intent of the NBG Program will be reviewed and approved/disapproved by the NBG Program committee. Grant proceeds can only be used for labor and materials directly related to the approved project. APPLICATION PROCESS 1.Download an online application or request one from publicworks@rpvca.gov. 2.Submit a completed application, including project description, project impact, proposed schedule, proposed budget and maintenance plan. Provide supporting documents/materials for project details, including boundary area map, project map/drawing/graphics, and site photos. A-3 3.Complete the Attestation of Community Consensus to indicate neighborhood and adjacent landowner consensus. 4.Projects are reviewed by the multi-departmental team and scored based on weighted criteria (found under the Selection Criteria section below). 5.Applicant will be notified of their grant status and may begin work on the project, filing required City permits as appropriate. 6.After completion of the project, the grantee will submit invoices/receipts and proof of completion for issuance of reimbursement grant funds, as approved. Applicants are encouraged to schedule a one -on-one pre-application meeting with City Staff, particularly if they are a first-time applicant. This opportunity allows applicants to get feedback on project feasibility and an understanding of the review process. SELECTION CRITERIA Applications will be scored based on the following criteria: Criteria Detail Max Weight Community Benefit •Provides a community benefit by improving the neighborhood’s appearance (20 pts) •Project is visible by the general public: on, at the intersection of, or in the general vicinity of arterials or collector streets so that they provide community-wide and general public benefit (25 pts) 45 points Applicant Participation •Demonstration of applicant’s commitment to long - term and on-going maintenance plan (20 pts) •Shows evidence of broad support for project, as appropriate for scale and scope (10 pts) •Addresses a need identified in the community and provides a lasting impact/solution (5 pts) 35 points Design Standards •Architectural compatibility with surrounding area (10 pts) •Proposed project considers color, height, camouflage, effective drought tolerant landscaping with a colorful palette when feasible (10 pts) 20 points BONUS POINTS •First-time applicant (10 pts) •Creative or innovative solution to a need in the community (5 pts) 15 points Proposed project applications are reviewed and selected based on meeting basic weighted eligibility criteria (100 possible points, with 15 possible bonus points). To be considered for funding, the project must score a minimum of 60 points. Awards will be A-4 granted in order of highest scoring projects until all funds are accounted for. If any applications have an equal score, either (i) both applications will be awarded if there are sufficient remaining grant funds to fund both, or (ii) if there are not sufficient grant funds, then a random draw will be used by the evaluation panel. Applicants will receive a formal letter stating the amount awarded or a formal letter stating the reason(s) an applicant’s grant request has been denied. FUND DISBURSEMENT Grant award recipients will have up to 12 months from the date of grant approval to complete the requested improvements. If work is not completed in the applicable time period, grantees will forfeit their awarded funds unless an ext ension of no more than 120 days is granted. If the project extends beyond the scheduled completion date, prior Staff approval is required. After completion of an approved project, the City will issue the reimbursement based on final proof of costs and physical inspection by City Staff. The following documents must be submitted to obtain grant reimbursement: •Paid receipts •Copies of paid invoices or purchase orders •Final cost worksheet •Before and after picture of project site Funds will be disbursed once Staff has reviewed the proof of completion of the project and determined the project conforms to the plans as submitted in the grant application and has been completed to the satisfaction of the evaluation panel. QUESTIONS Please direct questions to the Public Works Department at publicworks@rpvca.gov or 310-544-5252. A-5 CITY OF RANCHO PALOS VERDES NEIGHBORHOOD BEAUTIFICATION GRANT PROGRAM APPLICATION APPLICANT INFORMATION Neighborhood Name: Group/Neighborhood Type: ☐Neighborhood (non-HOA) ☐Multifamily Complex ☐Neighborhood (HOA) ☐Other: Designated Representative Name: Email: Phone: Secondary Representative Name: Email: Phone: APPLICANT LOCATION INFORMATION Previous Neighborhood Beautification Awardee: ☐ No ☐ Yes: Year awarded ______ Neighborhood Boundaries (provide labeled map): Number of households in neighborhood: Project location (address or nearest address and attach location map): A-6 PROJECT DESCRIPTION It is recommended that applicants include attachments such as maps and graphics /drawings of proposed project. Such attachments can be included as supplemental documents or added directly to the application. Be sure to include types of materials/landscape used, width and height of the completed project, type of irrigation used (if applicable), text for sign (if applicable), etc. Attach a “before” picture of the project site. Picture from the same angle can be used as Proof of Project Completion to receive reimbursement funds. Grant Amount Requested: ☐ Level 1: $1,000 to $2,999 ☐ Level 2: $3,000-$5,000 Grant Amount Requested: $ Neighborhood Match: 50% min $ Total Project Cost: $ A-7 Provide an estimated timeline for implementation and completion of your project: Provide your long-term maintenance plan: Consider a plan for repair/replacement of proposed project and succession planning in the event future residents may need to make adjustments to the project. The neighborhood shall be solely responsible for all maintenance/replacement costs of the project. Provide how the neighborhood plans to finance future repairs without any City assistance. A-8 PROPOSED PROJECT COSTS Proposed Expenses Please list line item description and contractor (if applicable) Proposed City Match Proposed Applicant Match Total Proposed Expenses $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Proposed Project Cost $ $ $ Continued on Next Page A-9 TERMS AND CONDITIONS I ____________________________ on behalf of _____________________________ (Neighborhood), agree to adhere to the City of Rancho Palos Verdes’ Neighborhood Beautification Grant Program (Program) terms, a copy of which are provided herein, and including each of the conditions of all City-issued permits issued in connection therewith. As an authorized representative, I acknowledge and agree to the following grant program conditions on behalf of the Neighborhood as follows. The Neighborhood is the primary signature of the proposed purchase/service and the Neighborhood is responsible for all equipment, service, installation, maintenance, and repair costs. Participation in the Program does not grant any exemptions from otherwise required permitting processes. Neighborhood is responsible for insurance and indemnification. The proposed project is visible by the general public. That is, it is located on, at the intersection of, or in the general vicinity of arterials or collector streets so that it provides community-wide and general public benefit. The proposed project will result in an enhancement of appearance. The proposed project is solely within City limits. The Neighborhood agrees that the funds received from this program will only be used for their approved purpose and shall be utilized exclusively for beautification of locations readily visible from the public roadway. Once awarded, the Neighborhood shall not apply again for at least three (3) years from date of project completion. The following will be submitted as part of the application to the City of Rancho Palos Verdes. Proof of Purchase and Completion will be required prior to disbursement of funds. •Project Application, including completed Proposed Project Cost worksheet and Attestation of Community Consensus. •Proof of Purchase (required within 12 months after notice of approval issued). •Proof of Project Completion (e.g. photo – required within 12 months after notice of approval issued). •Insurance and Indemnification •Permits/approvals (as required) In no event will the City of Rancho Palos Verdes be liable for any property loss, damage, bodily injury, cost of recovery, or other special, incidental, consequential, indirect, punitive, exemplary or reliance damages arising from or in relation to this Agreement, however caused and regardless of theory of liability. Designated Representative Name: _____________________________ Signature: ________________________________ Date: _________________ A-10 ATTESTATION OF COMMUNITY CONSENSUS To demonstrate community consensus, neighbors may write or sign their name. If the project is within 50 feet of private property, the property owner (Adjacent Property Owner) should be notified of the proposed project. The neighborhood should use its discretion in the numbers of signatures it should collect to demonstrate consensus and support for the project. At a minimum, Applicant should receive signatures from 40% of homeowners within the neighborhood. The neighborhood should also consider obtaining signatures from adjacent neighborhoods that may benefit from the project. Utilize additional pages as needed. We, the undersigned, support the proposed project that will enhance neighborhood beautification. If the undersigned is a member of the neighborhood (“Financial Contributor”), undersigned additionally agrees to be responsible for all equipment, service, and installation costs associated with the proposed project and agrees to all terms outlined by the City’s Neighborhood Beautification Grant Program, as signed by the Designated Representative. Resident Name Date Financial Contributor Y/N Initials Address/Email/Phone Adjacent Property Owner A: E: P: Adjacent Property Owner A: E: P: Adjacent Property Owner A: E: P: Adjacent Property Owner A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A-11 We, the undersigned, support the proposed project that will enhance neighborhood beautification. If the undersigned is a member of the Neighborhood (“Financial Contributor”), undersigned additionally agrees to be responsible for all equipment, service, and installation costs associated with the proposed project and agrees to all terms outlined by the City’s Neighborhood Beautification Grant Program, as signed by the Designated Representative. Resident Name Date Financial Contributor Y/N Initials A: Address E: Email P: Phone A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A-12 We, the undersigned, support the proposed project that will enhance neighborhood beautification. If the undersigned is a member of the Neighborhood (“Financial Contributor”), undersigned additionally agrees to be responsible for all equipment, service, and installation costs associated with the proposed project and agrees to all terms outlined by the City’s Neighborhood Beautification Grant Program, as signed by the Designated Representative. Resident Name Date Financial Contributor Y/N Initials A: Address E: Email P: Phone A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A: E: P: A-13 CITY COUNCIL POLICY NUMBER: __ DATE ADOPTED/AMENDED: 12/07/2021 SUBJECT: Neighborhood Beautification Grant Program POLICY: It shall be the policy of the City Council to encourage neighborhoods to collaboratively engage in projects which improve neighborhood appearances of property adjacent to and visible from the public roadway (arterial or collector streets as defined in the General Plan –Circulation Element). From time to time, the City Council may provide matching funds (Neighborhood Beautification Grant Program funds) to assist neighborhoods throughout the City to enhance property visible from the public roadway, that is, located on, at the intersection of, or in the general vicinity of arterial streets: •Palos Verdes Drive South •Palos Verdes Drive East •Palos Verdes Drive West •Hawthorne Boulevard •Miraleste Drive •Crest Road (West) •Crest Road (East) •Silver Spur Road •Western Avenue •Crenshaw Boulevard And collector streets: •Indian Peak Road •Ridgegate Drive •Crest Road •Granvia Altamira •Crestridge Road •Highridge Road •Montemalaga Drive. B-1 The intent of these funds is to provide equitable assistance in creating these projects. All fees associated with City permits for approved projects receiving matching funds shall be waived. Neighborhoods which benefit from Neighborhood Beautification Grant Program funds must: •Consist of at least three households, or represent a formal homeowners association, or represent a multifamily complex represented by a property management or other entity. •Match at least 50% of the amount of the grant. Awards shall be granted in the form of a reimbursement once a project is completed. The neighborhood is solely responsible for all equipment, service, installation, maintenance, and repair costs. •The project must be visible from a public roadway (arterial or collector streets as defined in the General Plan – Circulation Element), as defined in the application materials, and the project must physically improve the neighborhood. •Solicit, at a minimum of two, bids or quotes for the proposed project and conduct all necessary due diligence. •Comply with all state and local laws, City ordinances, and City policies. A n applicant must apply for and receive all necessary state/local permits. •Contractor must certify that they pay prevailing wages and must hold a City business license. •Submit an “Indemnification and Hold Harmless” agreement, in a form satisfactory to the City Attorney. •Submit a Project Application, Project Cost Worksheet, and Attestation of Community Consensus as part of the application packet. Submit proof of purchase or materials and supplies and proof of project completion. The Neighborhood Beautification Grant Program shall align with the following timeline: •Application deadline is at least three months after program is announced. •Staff obtains clarification from applications as needed and conductions initial site inspections within three weeks from application deadline. •Within one month, Staff will score applications and make funding recommendations to be evaluated by the City Council. Applicants shall be notified of their status the day after the City Council’s decision. •Applicants must complete their project within 12 months from the date of notification. Neighborhood Beautification Grant Program funds shall be awarded based on ranked order determined from an established rubric. If multiple neighborhoods have the same score, a random draw shall be used to determine their order. Once a neighborhood has been awarded a grant, they are ineligible to apply for three years after project completion. B-2 BACKGROUND: In 1989, the City launched the Neighborhood Beautification Grants Program (NBG Program) with recycling rebate monies. Over nearly two decades, the NBG Program provided 19 cycles of grant funds to neighborhood groups in the City. In 2010, the NBG Program was placed on hiatus to address compliance with State law and the City’s purchasing guidelines. In 2012, the NBG Program was suspended in favor of utilizing the funds to reduce residential waste fees. In 2021, the NBG Program was relaunched with General Fund monies, addressing the concerns of the previous cycles. In subsequent years, the City Council may decide during the budget process whether to fund the NBG Program, by how much, and the funding source, if any, or to continue, suspend or modify the NBG Program. B-3 Association Name Number of Grants Awarded Total Funding Received Association Name Number of Grants Awarded Total Funding Received Ridgegate HOA 14 $47,000 Courtyards HOA 3 $13,500 The Hill Community Ass. (CA)15 $44,610 Palos Verdes Sunset Ridge 2 $13,500 Seaview HOA 14 $43,694 Seacrest HOA 3 $13,500 La Cresta HOA 14 $42,600 Miraleste Park District 3 $13,145 Mira Verde HOA 12 $41,110 El Prado Estates HOA 5 $12,899 Palos Verdes Bay Club 13 $38,423 Coach Road Area 5 $12,260 Mediterrania HOA 14 $38,220 Rolling Hills Riviera HOA 4 $12,259 Lunada Pointe HOA 10 $37,862 Vista Del Pacifica 3 $11,759 RPV Estates 11 $37,785 PV Park Place HOA 4 $11,500 Island View HOA 11 $36,010 Seabreeze 4 $11,500 Monaco HOA 10 $36,000 Portuguese Bend Community 4 $11,412 Vista Pacifica 11 $35,028 Peninsula Pointe HOA 3 $10,500 Siver Spur PTA 8 $33,664 Stoneridge HOA 5 $10,448 Via La Cima 10 $31,728 Upper Rockinghorse 4 $10,345 Sea Bluff HOA 8 $31,263 Soleado Elementary School 5 $10,168 Armaga Springs 12 $31,195 Grandview Country Club HOA 3 $9,606 Mesa Palos Verdes HOA 11 $30,700 Colt Road HOA 2 $9,000 Ladera Linda HOA 12 $29,229 Ocean Front Estates 2 $9,000 Seahill HOA 10 $27,912 Palos Verdes Panorama HOA 3 $9,000 Sunset Ridge HOA 9 $27,827 Ridgecrest Intermediate 2 $9,000 Ocean Terrace 7 $27,500 Peacock Ridge HOA 3 $8,820 Villa Capri HOA 8 $26,500 Upper Basswood HOA 4 $8,746 West Portuguese Bend CA 8 $25,550 Strathmore HOA 4 $8,705 CA Tract 16540 7 $25,400 Lower Rockinghorse 4 $8,500 Seagate HOA 10 $25,100 Island View Terrace HOA 4 $8,342 Palos Verdes Penthouse 6 $24,527 La Vista Verde HOA 4 $8,090 Cornerstone Elementary 9 $22,477 Portuguese Bend HOA 2 $7,500 Seacliff Hilltop HOA 8 $21,974 Rockinghorse Road 3 $7,400 Rancho Crest CA 6 $20,600 San Ramon 3 $7,344 Crestmount CA/HOA 10 $20,500 La Cresta Pointe HOA 3 $7,290 Monte Verde HOA 7 $20,199 Roan Road Neighborhood 2 $7,200 Wallace Ranch HOA 6 $19,687 Silver Spur HOA 3 $7,200 Sunnyside Ridge HOA 5 $19,500 Grandview Silver Arrow HOA 3 $7,180 Del Cerro HOA 6 $19,118 Sontona Drive CA 2 $7,117 Miraleste Hills HOA 10 $18,760 Vista Grande Elementary 2 $7,000 Pacific View HOA 6 $18,555 Miraleste Homes Assoc 3 $6,550 Ridegcrest Ranchos P&R Dist.5 $17,080 White Fox Drive HOA 2 $6,000 La Pointe HOA 4 $16,500 Miraleste Intermediate School 2 $5,500 Mira Catalina HOA 6 $16,375 Miraleste Library 2 $5,500 Villa Verde 5 $15,500 Yellow Brick Road HOA 2 $5,250 Palos Verdes Villa #1 5 $14,920 Ridgecrest HOA 3 $5,000 Chaparral Lane 4 $13,500 Blackhorse HOA 2 $4,846 Neighborhood Beautification Previous Grantees C-1 Association Name Number of Grants Awarded Total Funding Received Rockinghorse Comm. Assoc.3 $4,775 Elkmont Neighborhood Assoc.1 $4,500 Headland Drive HOA 2 $4,500 28019 Highridge 1 $4,500 Peninsula Montessori School 1 $4,500 Sontona (Granvia Altamira)1 $4,500 St. Peters by the Sea Church 1 $4,500 The Canterbury 1 $4,500 Dodson Middle School 2 $4,385 Palos Verdes Village HOA 3 $4,385 St. Paul Lutheran Church 2 $4,013 Rockinghorse Prop.OA 2 $4,000 Upper Grandview CA 1 $3,836 29415 Peacock Ridge 1 $3,800 Peninsula Rim HOA 3 $3,800 Palo De Encino 2 $3,595 Coral Ridge HOA 1 $3,000 Crestwood HOA 1 $3,000 Littlebow Area HOA 1 $3,000 Marymount College 1 $3,000 Peninsula Verde HOA 1 $3,000 PV Monte Vista HOA 1 $3,000 Shadow Wood AdHoc 1 $3,000 Nautilus Palm 1 $2,500 Point Vicente PTA 1 $2,500 Portuguese Bend Beautification 1 $2,500 Ridgegate Park District 1 $2,500 Eastview Townhomes 1 $2,264 Miraleste Elementary School 1 $2,155 Palos Verdes North 1 $2,100 Point Vicente Elementary 1 $2,076 Point Vicente Neighborhood 1 $2,050 Miraleste HOA 1 $1,500 Seamount Community 1 $1,500 Alta Vista HOA 4 $1,400 Grandview Estates HOA 1 $1,180 Menominee Place 1 $800 Shorewood Rd/Hawthorne 1 $514 Total Grants: $1,667,691 C-2