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CC SR 20220719 H - Silver Spur South of Hawthorne Appropriation CITY COUNCIL MEETING DATE: 07/19/2022 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA TITLE: Consideration and possible action to allocate an additional appropriation to rehabilitate portions of Silver Spur Road south of Hawthorne Boulevard in the City of Rancho Palos Verdes as part of a joint project being led by the City of Rolling Hills Estates. RECOMMENDED COUNCIL ACTION: (1) Appropriate an additional $407,766 for the rehabilitation Silver Spur Road south of Hawthorne Boulevard in the City of Rancho Palos Verdes, generally located between Hawthorne Boulevard and Drybank Drive, as part of a joint project being led by the City of Rolling Hills Estates according to the Mem orandum of Understanding signed between the two cities. FISCAL IMPACT: The recommended Council action will result in an additional appropriation of $407,766 for design, construction, and project management to rehabilitate Silver Spur Road south of Hawthorne Boulevard within the City of Rancho Palos Verdes, for a total project cost of $888,766. Amount Budgeted: $0 Additional Appropriation: $407,766 Account Number(s): 330-400-8848-XXXX ($407,766) (CIP Fund –Arterial Roadway Rehabilitation/Various Accounts) ORIGINATED BY: Ramzi Awwad, Public Works Director REVIEWED BY: Same as above APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Plans and Specifications for Rehabilitation of Silver Spur Road south of Hawthorne Boulevard (page A-1) B. Memorandum of Understanding with Rolling Hills Estates to Rehabilitate Silver Spur Road south of Hawthorne Boulevard (page B-1) C. Fiscal Year 2021-22 Capital Improvement Program Budget Page for Silver Spur Road south of Hawthorne Boulevard (page C-1) D. City of Rolling Hills Staff Report for Bid Results of Silver Spur Road south of Hawthorne Boulevard (page D-1) 1 BACKGROUND: In December 2020, the City of Rolling Hills Estates (RHE) approached Staff with the idea of collaborating on rehabilitating Silver Spur Road between Hawthorne Boulevard and Crenshaw Boulevard, which includes portions within the cities of RHE and Rancho Palos Verdes (RPV). The proposed project consisted of replacing the existing surface asphalt and pavement markings; repairing/replacing damaged curb, gutter, and sidewalk; upgrading certain curb ramps; and other associated work. RHE and Staff believed that a joint project would be more cost-effective due to economies of scale, and would be less disruptive to traffic than separate projects by each city. RHE agreed to serve as the lead agency because most of the project is in RHE, while RPV would pay for work within RPV city limits, generally between Hawthorne Boulevard and Drybank Drive. Accordingly, Staff programmed a project and associated budget as part of the Fiscal Year 2021-22 Capital Improvement Program (CIP), which was adopted by the City Council. Because design work had not yet started, Staff estimated the cost based on historical roadway rehabilitation data and assumptions about the amount of work that would be needed. The total project cost was estimated to be $455,000 for RPV. On November 11, 2021, the City Council approved a Memorandum of Understanding (MOU) that defined the partnership agreement between RHE and RPV (Attachment B). Key points in the MOU were as follows: • RHE will contract for engineering, management, construction , and inspection services • RPV will make all decisions for the project portion in RPV • RPV will reimburse RHE for actual project costs associated with project portion in RPV only • RPV will review bids for construction for the project portion in RPV, and if b ids are higher than the engineer’s estimate, RPV may elect to: o Not move forward with construction o Reduce the scope of construction to fit the budget o Increase the budget • RPV will participate in plan reviews, construction inspections, and change order authorizations for the project portion in RPV DISCUSSION: In accordance with the MOU, RHE procured an engineering firm that developed plans and specifications for the project (Attachment A). Staff reviewed the plans and specifications and provided comments. The plans and specifications were revised to address most of Staff’s comments. To bring the project to construction as quickly as possible and avoid prolonged exposure to inflation, some comments were left to be addressed during construction based on field conditions. 2 On May 24, 2022, RHE issued an advertisement soliciting bids for construction of the project. The project was advertised using a bid schedule for the segments in RHE (with some of those being optional) and a separate bid schedule for the segments in RPV so that costs could be apportioned to each city. The bid solicitation stipulated that the lowest bidder would be the contractor with the lowest combined price for the RHE and RPV components. This was done to avoid a scenario where no low bidder could be determined because one company was the low bidder for the RHE segments and another for the RPV segments. Bid Analysis Four bids were received by the deadline of June 16, 2022, with results as follow: Contractor Name RHE Portion RPV Portion RHE and RPV Combined Sequel Contractors $1,217,302 $732,167 $1,949,469 Hardy & Harper $1,360,000 $730,000 $2,090,000 Excel Paving $1,495,367 $623,151 $2,118,518 All American Asphalt $1,441,881 $715,870 $2,157,751 Upon opening the bids, it became clear to both RHE and RPV that the bids were higher than each City’s cost estimate. In order to proceed with this joint project, the City Council is being asked to approve an additional appropriation in the amount of $407,766 to the original project budget of $455,000, for a total project cost of $888,766. On June 28, 2022, RHE accepted the lowest bid, reducing the scope of their portion to meet their budget constraints so that construction can move forward , contingent upon RPV also accepting the lowest bid and providing the necessary funds for the RPV portion (Attachment D). Regardless of any cost estimate, as discussed in detail below, the City is not actually paying more for the project because the price to build the project is the price that contractors charge. A cost estimate is an attempt to predict what contractors will charge to build something at some point in the future, whereas the bid results are the actuality of what contractors will charge. As noted in the bid table above, the lowest overall bidder was Sequel Contractors. However, it was not the lowest bidder for the RPV portion of the project. Excel Paving was the lowest bidder for the RPV portion only. Upon initial review, it appears that RPV would be paying more to construct this project by partnering with RHE because Sequel Contractors’ bid is the highest for the RPV portion. Excel Paving’s bid is approximately $109,000 lower than Sequel Contractors’ for the RPV portion. However, a detailed analysis of the bid results shows a more complex situation. Each contractor listed costs for mobilization and traffic control (M&T) for each project portion in their bid. Three of the contractors had 82% or more of their M&T costs allocated to the RHE portion and 18% or less to the RPV portion. Sequel Contractors had 58%, or 3 $113,000, of its M&T costs allocated to the RHE portion and 42%, or $82,600, to the RPV portion. It appears that three of the contractors generally placed the costs of M&T primarily under the RHE portion, whereas Sequel Contractors disturbed the M&T costs more evenly. When excluding M&T, the cost distribution of the project is approximately 65% for the RHE portion and 35% for the RPV portion. Staff expects that the cost distribution of M&T would generally match the cost distribution without M&T. However, only Sequel Contractors’ M&T cost distribution generally matches that of the project without M&T; whereas Excel Paving had 92%, or $380,000, of its M&T costs allocated to the RHE portion and 8%, or $31,000, to the RPV portion. Therefore, if RPV were to pursue its portion as a separate bid, it is likely that the M&T costs for RPV would increase significantly, probably more closely matching those of Sequel Contractor’s bid. This would be expected to add somewhere in the range of $110,000 to a bid with an M&T distribution similar to Excel Paving’s. Additionally, if RPV were to pursue this project separately, the two projects would need to be performed sequentially to coordinate the work of two separate construction contracts. This likely means more traffic disruption and a longer construction schedule than if the projects are done jointly. Additional Appropriation During the development of the FY 2021-22 CIP, Staff prepared a cost estimate for the project based on historic roadway rehabilitation data as shown in Table 1. The costs based on actual proposals/bids are also shown in Table 1. The proposal/bid totals are $407,766 higher than the FY 2021-22 CIP estimate, primarily because the construction bid is more than double the estimated amount. Table 1 – Cost Estimate Compared to Proposal/Bid Amount The construction bid is much higher than estimated because the cost estimate was prepared based on historic data from a few years ago, but did not apply an inflation factor to the year of construction, as was done for the other CIP projects per standard practice for Public Works. Additionally, the estimate did not apply the appropriate contingency percentage. The City’s Public Works practice is to apply a contingency of 30% when a project is in early stages of development and then decrease the contingency to 10% as 8848 - Silver Spur South of Hawthorne Budget Notes Revised Budget 455,000.00 City of Rolling Hills - Prop C Contribution 26,000.00 481,000.00 Budget YTD Expenses Balance Bid Amount 8805 Residential St Improvements 346,000.00 - 346,000.00 732,167.00 8805 Contingency 35,000.00 - 35,000.00 84,093.00 Contingency of 10% added for Construction Costs & 15% for Professional Services 8002 Project Management 20,000.00 - 20,000.00 20,000.00 8005 Engineering Design Services 45,000.00 43,346.00 1,654.00 42,506.00 8006 Inspection Services 35,000.00 - 35,000.00 10,000.00 Supplemental inspection costs as primary inspection is included in engineering costs as per MOU with RHE. 481,000.00 888,766.00 Project Balance -$ 43,346.00$ 437,654.00$ Description Project Costs: 4 the design is completed. This is done because design is a discovery process where more is learned about a project as design progresses. During the process, more detail is developed, which usually results in additional items being needed that were not captured in prior iterations of the project. Finallyin the current bidding environment, it has been particularly challenging to estimate construction costs for roadway projects because of significant volatility in market conditions related to labor and crude oil — major components of roadway project costs. In this case, there were four bidders, which represents a competitive bid condition. Additionally, all bids were within approximately 10% of each other, which indicates plans were well understood by bidders and the low bid is likely an accurate portrayal of market conditions. In summary, regardless of the estimated cost, the number of bids received and the tight grouping of the bids means that the market rate to build this project is as represented by the low bid. CONCLUSION: Staff recommends that the City Council appropriate an additional $407,766 and proceed to construction in partnership with RHE on the Silver Spur Road rehabilitation project per the MOU signed on September 2, 2021. ADDITIONAL INFORMATION: On June 28, 2021, the Rolling Hills City Council adopted Resolution No. 1284, assigning $26,000 of its available Proposition C Transportation funds to the City of Rancho Palos Verdes in support of the Silver Spur Road project between Drybank Drive and Hawthorne Blvd. Their contribution supports improving and resurfacing a major art erial serving the residents of Rolling Hills while meeting Proposition C eligibility requirements. Their contribution is included in the budget figures presented in this staff report. ALTERNATIVES: In addition to Staff recommendations, the following alternative actions are available for the City Council’s consideration: 1. Do not appropriate an additional $407,766 and direct Staff to solicit construction bids for the project independently of RHE. This would require RHE to also re-solicit construction bids independently, delaying construction for both. 2. Take other action as deemed appropriate. 5 CALIFORNIAFORCITY OF ROLLING HILLS ESTATESCONSTRUCTION PLANSN7STREET RESURFACING ON VARIOUSSTREETS IN ROLLING HILLS ESTATES ANDRANCHO PALOS VERDESFY 2021-2022N7CONSTRUCTION NOTESLEGENDCITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONSHEET NO.DESCRIPTIONSHEET INDEXGENERAL CONSTRUCTION NOTES:UTILITY CONTACTABBREVIATIONSSHEET NO.DESCRIPTIONSHEET INDEXGENERAL CONSTRUCTION NOTES:UTILITY CONTACTABBREVIATIONSGENERAL CONSTRUCTION NOTES:TITLE SHEET1A-1 CONSTRUCTION NOTESLEGENDTYPICAL SECTIONS AND DETAILSCURB AND GUTTER REPLACEMENT DETAIL "D"NTSTYPICAL SECTION FOR RESIDENTIAL STREETNTSRESURFACING PROJECT ONVARIOUS CITY STREETSFY 2021TYPICAL SECTION FOR SILVER SPUR RDNTSSPEED HUMP DETAILNTS2CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONFOG SEAL DETAILNTSNPDES NOTES:’ SWALE RECONSTRUCTION DETAILNTSA-2 CONSTRUCTION NOTESLEGENDCITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTION3TYPICAL SECTIONS AND DETAILSRESURFACING PROJECT ONVARIOUS CITY STREETSFY 20211:5 SCALESE CORNER1:5 SCALESE CORNER1:5 SCALE517 SILVER SPUR RD DETAIL1:5 SCALE701 SILVER SPUR RDNTSHAND RAIL DETAILA-3 STRIPING DETAIL "A"STRIPING DETAIL "B"STRIPING DETAIL "C"STRIPING DETAIL "D"CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONSTRIPING DETAIL "E"4SIGNING AND STRIPINGDETAILSA-4 52475253525952655282CONSTRUCTION NOTESLEGEND430450500500550507520CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONSILVER SPUR RDSTREET RESURFACINGSILVER SPUR ROADHAWTHORNE BLVD TO STA 26+00ONSILVER SPUR RDHAWTHORNE BLVDSILVER ARROW DRNORRIS CENTER DRMEDIAN NOSE DETAILNTS5A-5 608638672550550601627580CONSTRUCTION NOTESLEGEND700734734736736758770810801777735701715CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONSTREET RESURFACINGSILVER SPUR ROADSTA 26+00 TO STA 45+00BART EARLE WYSILVER SPUR RDSILVER SPUR RDDRYBANK DRROXCOVE DRBART EARLE WYON6A-6 828916904935857857857857901CONSTRUCTION NOTESLEGEND981955CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONCRENSHAW BLVDSILVER SPUR RDDEEP VALLEY DRSTREET RESURFACINGSILVER SPUR ROADSTA 45+00 TO CRENSHAW BLVDONBEECHGATE DRSILVER SPUR RD7A-7 37141062CONSTRUCTION NOTESLEGEND15192529333226201433SIGNING AND STRIPING NOTES(THIS SHEET ONLY)CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONSTRAWBERRY LNSTREET RESURFACINGSTRAWBERRY LANEPALOS VERDES DR N TO STA 19+50ONSTRAWBERRY LNPALOS VERDES DR N15 8A-8 434952484457383933CONSTRUCTION NOTESLEGEND5769917668625852CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONSTRAWBERRY LNSTRAWBERRY LNSTREET RESURFACINGSTRAWBERRY LANESTA 19+50 TO ENDON9A-9 5312468CONSTRUCTION NOTESSIGNING AND STRIPING NOTESLEGEND(THIS SHEET ONLY)10121416181513951120CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONSTREET RESURFACINGDAPPLEGRAY LANEPALOS VERDES DR TO STA 18+50ONDAPPLEGRAY LNPALOS VERDES DRDAPPLEGRAY LNBUCKSKIN LN10A-10 2024263029272523211917CONSTRUCTION NOTESSIGNING AND STRIPING NOTESLEGEND(THIS SHEET ONLY)30 34384042444647454341373331CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONDAPPLEGRAY LNSTREET RESURFACINGDAPPLEGRAY LANESTA 18+50 TO STA 28+00ONDAPPLEGRAY LNSORREL LN11A-11 4852565860626468656159555172CONSTRUCTION NOTESSIGNING AND STRIPING NOTESLEGEND(THIS SHEET ONLY)7274788082737169CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONDAPPLEGRAY LNSTREET RESURFACINGDAPPLEGRAY LANESTA 28+00 TO STA 36+00ONDAPPLEGRAY LN12A-12 848688909591878381797775CONSTRUCTION NOTESSIGNING AND STRIPING NOTESLEGEND(THIS SHEET ONLY)CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONDAPPLEGRAY LNSTREET RESURFACINGDAPPLEGRAY LANESTA 36+00 TO ENDON13A-13 1197539114681012CONSTRUCTION NOTESSIGNING AND STRIPING NOTESLEGEND(THIS SHEET ONLY)4743393531292519151312 14182428343840CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONBUCKSKIN LNBUCKSKIN LNSTREET RESURFACINGBUCKSKIN LANEWEST END TO STA 20+75ON14A-14 575149474044485052 566057 CONSTRUCTION NOTESSIGNING AND STRIPING NOTESLEGEND(THIS SHEET ONLY)7163615756606264667067CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTION BUCKSKIN LNBUCKSKIN LNSTREET RESURFACINGBUCKSKIN LANE STA 20+75 TO STA 28+25ON15A-15 958583797573717274788084889489CONSTRUCTION NOTESSIGNING AND STRIPING NOTESLEGEND(THIS SHEET ONLY)CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONBUCKSKIN LNSTREET RESURFACINGBUCKSKIN LANESTA 28+25 TO STA 32+75ON16A-16 4681012141311975324CONSTRUCTION NOTESSIGNING AND STRIPING NOTESLEGEND(THIS SHEET ONLY)161820222426282725232119171513CITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONSORRELL LNSTREET RESURFACINGSORRELL LANESTA 10+75 TO ENDONSORRELL LN17A-17 LEGENDCONSTRUCTION NOTESSIGNING, STRIPING AND LOOPREPLACEMENT GENERAL NOTESCITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONSILVER SPUR RDSILVER SPUR RDNORRISCENTER DRHAWTHORNE BLVD S I L V ER ARROW DRHAWTHORNE BLVDSIGNING, STRIPING, ANDSILVER SPUR ROADSTA 48+50 TO CRENSHAW BLVDONLOOP REPLACEMENT PLAN18A-18 LEGENDCONSTRUCTION NOTESSIGNING, STRIPING AND LOOPREPLACEMENT GENERAL NOTESCITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTION B A R T E A R L E W YSILVER SPUR RDSILVER SPUR RDDRYBANK DRROXCOVE DRSIGNING, STRIPING, ANDSILVER SPUR ROADSTA 48+50 TO CRENSHAW BLVDONLOOP REPLACEMENT PLAN19BARTEARLE WYA-19 LEGENDCONSTRUCTION NOTESSIGNING, STRIPING AND LOOPREPLACEMENT GENERAL NOTESCITY OF ROLLING HILLS ESTATES20Know what'sbelow.before you dig.CallR100% SUBMITTAL - NOT FOR CONSTRUCTIONCRENSHAW BLVDSILVER SPUR RDDEEP VALLEY DRSIGNING, STRIPING, ANDSILVER SPUR ROADSTA 48+50 TO CRENSHAW BLVDONBEECHGATE DRSILVER SPUR RDLOOP REPLACEMENT PLAN20A-20 CITY OF ROLLING HILLS ESTATES CALIFORNIA CONTRACT DOCUMENTS SPECIFICATIONS AND STANDARD DRAWINGS FOR Street Resurfacing on Various Streets FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES Prepared By: 13191 CROSSROADS PARKWAY NORTH, SUITE 405 INDUSTRY, CALIFORNIA 91746-3443 (562) 908-6200 A-21 CITY OF ROLLING HILLS ESTATES ROLLING HILLS ESTATES, CALIFORNIA CONTRACT DOCUMENTS SPECIFICATIONS AND STANDARD DRAWINGS FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES Prepared By: Willdan Engineering 13191 Crossroads Parkway North Suite 405 Industry, California 91746-3443 (562) 908-6200 Under the Supervision of May 23, 2022 Fredrick E. Wickman, PE 47979 Date 110972 SPC22-08 A-22 SPC22-08 TABLE OF CONTENTS NOTICE INVITING SEALED BIDS ................................................................................ A INSTRUCTIONS TO BIDDERS .................................................................................... B PROPOSAL ..................................................................................................................C CONTRACT AGREEMENT ...........................................................................................D GENERAL SPECIFICATIONS ...................................................................................... E SPECIAL PROVISIONS PART 1 - GENERAL PROVISIONS ...................................................... 1-1 - 1-27 PART 2 - CONSTRUCTION MATERIALS ............................................... 2-1 - 2-7 PART 3 - CONSTRUCTION METHODS ............................................... 3-1 - 3-17 PART 4 – EXISTING IMPROVEMENTS ................................................. 4-1 - 4-9 PART 6 – TEMPORARY TRAFFIC CONTROL ....................................... 6-1 - 6-2 SIGNING, STRIPING, AND PAVEMENT MARKERS ....................... SS-1 – SS-4 SIGNALS, LIGHTING, AND ELECTRICAL SYSTEMS ..................... TS-1 – TS-4 APPENDIX II STANDARD PLANS A-23 SPC22-08 A-1 NOTICE INVITING SEALED BIDS FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES The City of Rolling Hills Estates (“City”) invites sealed bids for the above-referenced project and will received sealed bids in the Office of the City Clerk, City Hall, 4045 Palos Verdes Drive North, Rolling Hills Estates, California 90274 until Thursday at 10:00 a.m. on the 16 th day of June 2022, at which time they will be publicly opened. This is a joint project between the City of Rolling Hills Estates and the City of Rancho Palos Verdes. The City of Rolling Hills Estates will be the lead AGENCY for the project. BID DOCUMENTS AVAILABLE AT: Electronic copies (PDFs) of the plans, specifications and contract documents are available from the City of Rolling Hills Estates, 4045 Palos Verdes Drive North, Rolling Hills Estates, California 90274. The project documents can be obtained at no cost by emailing the City Clerk Lauren Pettit at laurenp@rollinghillsestatesca.gov. Plans and special conditions are based on the use of the Standard Specifications for Public Works Construction, 2021 edition, written and promulgated by Public Works Standards, Inc. and all supplements thereto. Submittal of Bids. All bids must be submitted on the forms furnished by the City. Bids must conform with, and be responsive to, the bid documents, copies of which may be obtained from the City as set forth above. Only bids submitted to the City prior to the date and time set forth above for the public opening and reading of the bids will be considered. Bids must be submitted to the location as set forth above. Bid Bond: Bids, accompanied by a cash deposit or a certified check or a bid bond payable to the City of Rolling Hills Estates in the amount of ten percent (10%) of the total amount of the bid Questions and Clarification: Questions and clarifications on this project, must be submitted in writing and faxed to: David Wahba, Director of Community Development and Public Works at (310) 377-1577 extension 103 or emailed to David Wahba davidw@RollingHillsEstatesCa.gov. The last day to submit question is Thursday, June 9th by 5:00 PM. Required Contractor’s License(s): Under Public Contract Code section 3300 and Business and Professions Code section 7028.15(e), the City requires that the contractor A-24 SPC22-08 A-2 possess a valid Class A contractor’s license at the time that the contract is awarded. Failure to possess the specified license will render the bid non-responsive and will bar the award of the contract to any bidder not possessing such license at the time of the award. Failure of the bidder to obtain proper and adequate licensing for an award of a contract will constitute a failure to execute the contract and result in the forfeiture of the security of the bidder. (Public Contract Code § 20103.5.) Required Contractor and Subcontractor DIR Registration: The City will accept bids only from bidders that (along with all subcontractors listed) are currently registered and qualified to perform public work pursuant to Labor Code section 1725.5; provided, however, that if a bidder is a joint venture (Business & Professions Code § 7029.1) or if federal funds are involved in the project, then City may accept a non-complying bid provided that the bidder and all listed subcontractors are registered at the time the contract is awarded. Information on registration with the DIR is available at: https://efiling.dir.ca.gov/PWCR. This is a separate requirement from the Contractors State License Board licensing requirement. Form of Bid: Each bid must be submitted on the Bid Proposal and bid forms furnished by the City of Rolling Hills Estates, and each bid must include all the items shown on these forms. Substitute forms may be used if specified in this Notice. All bids must be submitted in conformance with this Notice and with the instructions contained in Standard Specifications for Public Works Construction, which by this reference is made a part of the Notice Inviting Bids. Prevailing Wage Laws: The successful bidder must comply with all prevailing wage laws applicable to the project, and related requirements contained in the contract documents. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the City, and may be obtained from the DIR website: http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Upon request, City will make available copies to any interested party. Also, the successful bidder must post the applicable prevailing wage rates at the work site. Payroll Records and Prevailing Wage Monitoring: This project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations. (Labor Code § 1771.4.). Each contractor and subcontractor must keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the contractor or subcontractor in connection with the public work. These records must be certified and made available by the contractor as required by Labor Code section 1776. In the case of state-funded public works projects, certified payroll reports must be provided to City on a weekly basis. In the case of federally-funded public works project and in accordance with 29 C. F. R. § 5.5(a)(3), the contractor will be required to submit weekly payroll reports and compliance statements for this project. Substitution of Securities: In accordance with Public Contract Code section 22300, substitution of eligible and equivalent securities for any moneys withheld to ensure A-25 SPC22-08 A-3 performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder. Such equivalent securities must be deposited with City or with a state or federally chartered bank as the escrow agent who will then pay such moneys to the contractor. Upon satisfactory completion of the contract, the securities will be returned to the contractor. Securities eligible for investment include those listed in Government Code section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by the contractor and City. The contractor will be the beneficial owner of any securities used to secure its performance. Any escrow agreement will be substantially similar to the form set forth in Public Contract Code section 22300. Award of Contract. The contract for the work, if awarded, will be to the responsible bidder submitting the lowest responsive bid. If the bid requires bidders to propose prices for alternate bid items, the City’s selection of alternate bid items, if any, for determination of the lowest priced bid and for inclusion in the scope of the contract to be awarded, will be in accordance with the Instructions for Bidders. Reservation of Rights: The City reserves the right to reject any or all bids, waive any irregularities in the bids, and to make an award or any rejection in what it alone considers to be in the best interest of the City. The City further reserves the right to take all bids under advisement for a period of 60 days. Dated this 24th day of May 2022. CITY OF ROLLING HILLS ESTATES By: City Clerk A-26 SPC22-08 B-1 INSTRUCTIONS TO BIDDERS PROPOSAL FORMS Bids must be submitted in writing on the Proposal forms provided by the AGENCY. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The AGENCY will not consider any proposal not meeting these requirements. PROPOSAL GUARANTEE Proposals must be accompanied by a proposal guarantee consisting of a certified or cashier's check or bid bond payable to the AGENCY in the amount not less than 10 percent of the total amount bid. Any proposal not accompanied by such a guarantee will not be considered. If a bidder to whom a contract is awarded fails or refuses to execute the contract documents or furnish the required insurance policies and bonds as set forth in those documents, the proposal guarantee will be forfeited to the AGENCY. The proposal guarantees of all bidders will be held until the successful bidder has properly executed all contract documents. DELIVERY OF PROPOSAL Proposals shall be enclosed in a sealed envelope plainly marked on the outside, "SEALED BID FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES- DO NOT OPEN WITH REGULAR MAIL." Proposals may be mailed or delivered by messenger. However, it is the bidder's responsibility alone to ensure delivery of the proposal to the hands of the AGENCY'S designated official prior to the bid opening hour stipulated in the Notice Inviting Sealed Bids. Late proposals will not be considered. This is a joint project between the City of Rolling Hills Estates and the City of Rancho Palos Verdes. The City of Rolling Hills Estates will be the lead AGENCY for the project. WITHDRAWAL OF PROPOSALS A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the AGENCY'S designated official prior to the bid opening hour stipulated in the Notice Inviting Sealed Bids. Proposals may not be withdrawn after said hour without forfeiture of the proposal guarantee. The withdrawal of the proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so. IRREGULAR PROPOSALS Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular and may cause its rejection. The completed proposal forms shall be without interlineations, alterations or erasures. Alternative proposals will not be considered unless A-27 SPC22-08 B-2 specifically requested. No oral, telegraphic or telephonic proposal, modification, or withdrawal will be considered. TAXES No mention should be made in the proposal of sales tax, use tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable. DISQUALIFICATION OF BIDDERS In the event that any bidder acting as a prime contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime contractor. The successful bidder must be licensed in accordance with the provisions of the Business and Professions Code and must possess a State Contractor License Class A at the time this contract is awarded. DISCREPANCIES AND MISUNDERSTANDINGS Bidders must satisfy themselves by personal examination of the work site, Plans, Specifications and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the work must be performed. No bidder may at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies found in the Plans, Specifications, or other contract documents must be called to the attention of the AGENCY and clarified prior to the submission of proposals. EQUIVALENT MATERIALS Approval of equipment and materials offered as equivalents to those specified must be obtained in writing from the AGENCY prior to the opening of bids. Requests for consideration of equivalents must be submitted in writing allowing sufficient time for complete consideration of all specifications, samples, references, tests, and other details to the full satisfaction of the AGENCY. LEGAL RESPONSIBILITIES All proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same or expressly referred to herein or not. Any bidder submitting a proposal will by such action thereby agree to each and all of the terms, conditions, provisions and requirements set forth, contemplated, and referred to in the Plans, Specifications, and other contract documents, and to full compliance therewith. A-28 SPC22-08 B-3 Additionally, any bidder submitting a proposal will, by such action thereby, agree to pay at least the minimum prevailing per diem wages as provided in Section 1773 and following of the Labor Code for each craft, classification, or type of workman required as set forth by the Director of Industrial Relations of the State of California. AWARD OF CONTRACT The award of contract, if made, will be to the lowest responsible bidder as determined solely by the AGENCY. Additionally, the AGENCY reserves the right to reject any or all proposals, to waive any irregularity, and to take the bids under advisement for a period of 60 days, all as may be required to provide for the best interests of the AGENCY. In no event will an award be made until all necessary investigations are made to the responsibility and qualifications of the bidder to whom the award is contemplated. All bids will be compared with the Engineer's Estimate. A-29 SPC22-08 C-1 PROPOSAL FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES TO THE CITY OF ROLLING HILLS ESTATES, as AGENCY In accordance with AGENCY'S Notice Inviting Sealed Bids, the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor and incidentals required for the above-stated project as set forth in the Plans, Specifications and contract documents therefore, and to perform all work in the manner and time prescribed therein. BIDDER declares that this proposal is based upon careful examination of the work site, Plans, Specifications, Instruction to Bidders and all other contract documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with AGENCY at the unit and/or lump-sum prices set forth in the following Bid Schedule. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to AGENCY of the guarantee accompanying this proposal. BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the Bid Schedule are solely for the purpose of comparing bids and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. THE AGENCY RESERVES THE RIGHT TO INCREASE OR DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and/or lump-sum prices bid include all appurtenant expenses, taxes, royalties and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words will govern over figures. If awarded the Contract, the undersigned further agrees that in the event of the BIDDER'S default in executing the required contract and filing the necessary bonds and insurance certificates within 10 working days after the date of the AGENCY'S notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid will become the property of the AGENCY and this bid and the acceptance hereof may, at the AGENCY'S option, will be considered null and void. A-30 SPC22-08 C-2 STREET RESURFACING ON VARIOUS STREETS FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES This is a joint project between the City of Rolling Hills Estates and the City of Rancho Palos Verdes. The City of Rolling Hills Estates will be the lead AGENCY for the project. The award of contract will be to the lowest responsible bidder for Bid Schedule A. SILVER SPUR – CRENSHAW TO DRYBANK; DAPPLEGRAY LANE – PALOS VERDES DRIVE NORTH TO NORTH END; BUCKSKIN LANE – DAPPLEGRAY TO NORTH END; SORREL LANE – DAPPLEGRAY TO EAST END BID SCHEDULE A – CITY OF ROLLING HILLS ESTATES ITEM NO. DESCRIPTION UNIT ESTIMATED QUANTITY UNIT PRICE EXTENDED AMOUNT 1 Mobilization LS 1 $ $ 2 Traffic Control LS 1 $ $ 3 Remove and Construct A2- 8 Curb and Gutter per SPPWC Std Plan 120-2 LF 40 $ $ 4 Remove and Construct B3- 6 Curb and Gutter per SPPWC Std Plan 120-2 LF 60 $ $ 5 Remove and Construct 4- Inch Thick PCC Sidewalk per SPPWC Std Plan 113-2 SF 90 $ $ 6 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case A Type 3 EA 7 $ $ 7 Remove and Construct Curb Ramp Per Detail EA 3 $ $ 8 Remove and Construct Commercial Driveway per SPPWC Std Plan 110-2 SF 590 $ $ 9 Remove and Construct Cross Gutter/Spandrel per SPPWC Std Plan 122-3 SF 80 $ $ 10 Cold Mill Existing AC Pavement (1.5-Inch Uniform Depth) SF 144,000 $ $ 11 Cold Mill Existing AC Pavement (2.5-Inch Uniform Depth) SF 200,850 $ $ A-31 SPC22-08 C-3 ITEM NO. DESCRIPTION UNIT ESTIMATED QUANTITY UNIT PRICE EXTENDED AMOUNT 12 Remove and Construct AC Pavement (B-PG 64-10) TN 850 $ $ 13 Construct ARHM Overlay TN 4,350 $ $ 14 Fog Seal SF 52,400 $ $ 15 Construct AC Speed Hump EA 3 $ $ 16 Adjust Manhole Frame to Grade EA 48 $ $ 17 Adjust Water Valve to Grade EA 21 $ $ 18 Adjust Water Meter to Grade EA 2 $ $ 19 Adjust Pull Box EA 1 $ $ 20 Signing and Striping LS 1 $ $ 21 Install Loop Detectors EA 31 $ $ 22 Special Project Site Maintenance NTE 1 $ 5,000 $ 5,000 TOTAL BID SCHEDULE A IN FIGURES $ TOTAL BID SCHEDULE A IN WORDS SILVER SPUR – DRYBANK TO HAWTHORNE BID SCHEDULE B IN THE CITY OF RANCHO PALOS VERDES ITEM NO. DESCRIPTION UNI T ESTIMATED QUANTITY UNIT PRICE EXTENDED AMOUNT 23 Mobilization LS 1 $ $ 24 Traffic Control LS 1 $ $ 25 Remove and Construct A2-8 Curb and Gutter per SPPWC Std Plan 120-2 LF 150 $ $ 26 Remove and Construct B3-6 Curb and Gutter per SPPWC Std Plan 120-2 LF 50 $ $ 27 Remove and Construct 4-Inch Thick PCC Sidewalk per SPPWC Std Plan 113-2 SF 1,060 $ $ 28 Remove and Construct Curb EA 6 $ $ A-32 SPC22-08 C-4 ITEM NO. DESCRIPTION UNI T ESTIMATED QUANTITY UNIT PRICE EXTENDED AMOUNT Ramp Per SPPWC Std Plan 111-5 Case A Type 3 29 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case B Type 2 EA 4 $ $ 30 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case D Type 2 EA 4 $ $ 31 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case E Type 2 EA 2 $ $ 32 Remove and Construct Curb Ramp Per Detail EA 2 $ $ 33 Remove and Construct Commercial Driveway per SPPWC Std Plan 110-2 SF 560 $ $ 34 Cold Mill Existing AC Pavement (2.5-Inch Uniform Depth) SF 137,550 $ $ 35 Remove and Construct AC Pavement (B-PG 64-10) TN 260 $ $ 36 Construct ARHM Overlay TN 2,080 $ $ 37 Adjust Manhole Frame to Grade EA 8 $ $ 38 Adjust Water Valve to Grade EA 1 $ $ 39 Adjust Gas Valve to Grade EA 1 $ $ 40 Signing and Striping LS 1 $ $ 41 Install Loop Detectors EA 47 $ $ 42 Special Project Site Maintenance NT E 1 $ 5,000 $ 5,000 TOTAL BID SCHEDULE B IN FIGURES $ TOTAL BID SCHEDULE B IN WORDS TOTAL BID SCHEDULE A and B IN FIGURES: $ TOTAL BID SCHEDULE A and B IN WORDS A-33 SPC22-08 C-5 STRAWBERRY LANE – PV DRIVE NORTH TO NORTH END BID SCHEDULE C – ADDITIVE ALTERNATE IN THE CITY OF ROLLING HILLS ESTATES Notes: 1. The AGENCY will award the Contract based on the bid of the lowest responsible bidder. The lowest bid will be the lowest total of the bid prices on Bid Schedules A and B per PCC section 20103.8(b). The AGENCY will have the right to accept or reject the lowest bidder’s alternates or additives in any order or combination at the time of contract award, unless otherwise specifically provided in these Specifications. 2. All amounts and totals given in the Bid Schedule will be subject to verification by the Contractor. In case of variation between the unit cost and amount shown by bidder, the unit cost will be considered to be their bid. 3. The bid prices must reflect the conditions required by all sections of the project specifications, must include all State, Federal, and other taxes applicable to the project, and must be a firm offer for a period of 60 days after the date of bid opening. ITEM NO. DESCRIPTION UNIT ESTIMATED QUANTITY UNIT PRICE EXTENDED AMOUNT 43 Cold Mill Existing AC Pavement (1.5-Inch Uniform Depth) SF 57,330 $ $ 44 Remove and Construct AC Pavement (B-PG 64-10) TN 130 $ $ 45 Construct ARHM Overlay TN 520 $ $ 46 Fog Seal SF 14,300 $ $ 47 Adjust Manhole Frame to Grade EA 9 $ $ 48 Adjust Water Valve to Grade EA 4 $ $ 49 Signing and Striping LS 1 $ $ TOTAL BID SCHEDULE C IN FIGURES $ TOTAL BID SCHEDULE C IN WORDS A-34 SPC22-08 C-6 4. Acknowledge receipt of all Addenda. The cover sheet of each addendum issued is signed by the Contractor and attached herewith. 5. The undersigned, under penalty of perjury, acknowledges that they are authorized by the bidding Contractor to submit a bid for said Contractor. It is understood that the foregoing quantities are approximate only and are solely for the purpose of facilitating the comparison of bids, and that the Contractor’s compensation will be computed upon the basis of the actual quantities in the complete work, whether they be more or less than those shown. A-35 SPC22-08 C-7 Bidder’s List of Subcontractors As of March 1, 2015, Contractors (and subcontractors) wishing to bid on public works contracts shall be registered with the State Department of Industrial Relations and certified to bid on Public Works contracts. In accordance with Title 49, Section 26.11 of the Code of Federal Regulations and Section 4104 of the California Public Contract Code, the following information is required for each subcontractor that will perform work amounting to more than one-half of one percent (0.5%) of the Total Base Bid or $10,000, whichever is greater. Photocopy this form for additional firms. Subcontractor Name and Location Line Item & Description Subcontract Amount % of Bid Item Subcontracted Contractor License Number and DIR Reg. Number DBE (Y/N)* DBE Cert Number* Annual Gross Receipts Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: * DBE information not required for locally-funded, state-funded, and U.S. Housing and Urban Development/Community Development Block Grant (CDBG)-funded projects. A-36 SPC22-08 C-8 Exhibit 12-B: Bidder’s List of Subcontractors (DBE and Non-DBE) Part 2 In accordance with Title 49, Section 26.11 of the Code of Federal Regulations, the Bidder shall list all subcontractors who provided a quote or bid but were not selected to participate as a subcontractor on this project. Photocopy this form for additional firms. Federal Project Number: Subcontractor Name and Location Line Item & Description Subcontract Amount % of Bid Item Subcontracted Contractor License Number and DIR Reg. Number DBE (Y/N)* DBE Cert Number* Annual Gross Receipts Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: Name:  <$1 million  <$5 million  <$10 million  <$15 million Age of Firm: ____ yrs. City, State: A-37 SPC22-08 C-9 REFERENCES The following are the names, addresses and telephone numbers for three public agencies for which BIDDER has performed similar work within the past 2 years: 1. Name and Address of Owner Name and telephone number of person familiar with project Contract amount Type of work Date completed 2. Name and Address of Owner Name and telephone number of person familiar with project Contract amount Type of work Date completed 3. Name and Address of Owner Name and telephone number of person familiar with project Contract amount Type of work Date completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds: A-38 SPC22-08 C-10 EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE BIDDER certifies that in all previous contracts or subcontractors, all reports which may have been due under the requirements of any AGENCY, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding. AFFIRMATIVE ACTION CERTIFICATION BIDDER certifies that affirmative action has been taken to seek out and consider minority business enterprises for those portions of the work to be subcontracted, and that such affirmative actions have been fully documented, that said documentation is open to inspection, and that such affirmative action will remain in effect for the life of any contract awarded hereunder. Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents. NONCOLLUSION AFFIDAVIT BIDDER declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the AGENCY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work and that this proposal is in all respects fair and without collusion or fraud. A-39 SPC22-08 C-11 California Public Contract Code requires every bid on every public works contract of a public entity shall include a declaration under penalty of perjury under the laws of the State of California, in the following form NONCOLLUSION DECLARATION TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID The undersigned declares: I am the ________________________________ of _______________________________, the party making the foregoing bid. The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _________________________________ [date], at __________________________________ [city], ___________________________ [state]. Bidder Name Signature Printed Name and Title A-40 SPC22-08 C-10 BIDDER'S INFORMATION BIDDER certifies that the following information is true and correct: Bidder's Name Business Address Telephone State Contractor's License No. and Class Original Date Issued Expiration Date Department of Industrial Relations Registration No. Registration Date Expiration Date Email Address The following are the names, titles, addresses, and telephone numbers of all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest in this proposal: The dates of any voluntary or involuntary bankruptcy judgements against any principal having an interest in this proposal, or any firm, corporation, partnership or joint venture of which any principal having an interest in this proposal was an owner, corporate officer, partner, or joint venturer are as follows: All current and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows: A-41 SPC22-08 C-11 IN WITNESS WHEREOF, three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Bidder and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body. Dated: BIDDER: The undersigned declares under penalty of perjury under the laws of the State of California that the representatives made hereto are true and correct. Contractor's Signature Printed Name Note: All signatures must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached. A-42 SPC22-08 C-12 CITY OF ROLLING HILLS ESTATES PROPOSAL GUARANTEE BID BOND FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES KNOW ALL MEN BY THESE PRESENTS that as BIDDER, and , a corporation organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Rolling Hills Estates, as AGENCY, in the penal sum of [IN WORDS] dollars ($ ), which is 10 percent of the total amount bid by BIDDER to AGENCY for the above-stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above- stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY. IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this day of , 20 . Dated: BIDDER: Name: Address: By: (Signature) Type Name and Title: SURETY: Name: Address: By: (Signature) Type Name and Title: Note: This bond must be executed and dated, all signatures must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached. A-43 SPC22-08 C-13 BIDDER'S VIOLATION OF LAW/SAFETY QUESTIONNAIRE In accordance with Government Code Section 14310.5, the Bidder shall complete, under penalty of perjury, the following questionnaire. QUESTIONNAIRE Has the Bidder, any officer of the Bidder or any employee of the Bidder who has a proprietary interest in the Bidder ever been disqualified, removed or otherwise prevented from bidding on or completing a Federal, State, or local government project because of a violation of law or a safety regulation? Yes ______ No ______ If the answer is yes, explain the circumstances in the space provided. Note: This questionnaire constitutes a part of the Proposal, and a signature portion of the Proposal will constitute signature of this questionnaire. A-44 SPC22-08 D-1 CITY OF ROLLING HILLS ESTATES CONTRACT AGREEMENT FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES This Contract Agreement (“Contract”) for the above-stated project (“Project”) is effective as of ___________, 2022, and is between the CITY OF ROLLING HILLS ESTATES, as AGENCY, and ____________________________, as CONTRACTOR. AGENCY and CONTRACTOR agree as follows: ARTICLE I The “Contract Documents” for the Project consist of the Notice Inviting Sealed Bids, Instructions to Bidders, Proposal, General Specifications, Standard Specifications, Special Provisions, Plans, and all referenced specifications, details, standard drawings, and appendices; together with this Contract and all required bonds, insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, or extending the work contemplated as may be required to ensure its completion in an acceptable manner. All of the provisions of these Contract Documents are made a part of this Contract as though fully set forth herein. ARTICLE II In consideration of the payments and agreements to be made and performed by AGENCY, CONTRACTOR agrees to furnish all materials and perform all work required for the Project, and to fulfill all other obligations as set forth in the Contract Documents. ARTICLE III CONTRACTOR agrees to accept the prices set forth in the Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Such compensation covers all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance, including those for well and faithfully completing the work in the manner and time specified in the Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. A-45 SPC22-08 D-2 ARTICLE IV AGENCY agrees to employ CONTRACTOR to provide the materials, do the work and fulfill the obligations according to the terms and conditions of the Contract Documents, and further agrees to pay CONTRACTOR at the time, in the manner, and upon the conditions set forth in the Contract Documents. ARTICLE V CONTRACTOR acknowledges that any work under this Contract that qualifies as a “public work” within the meaning of California Labor Code section 1720 requires that CONTRACTOR and its subcontractors comply with the provisions of California Labor Code sections 1774 and following. In particular, CONTRACTOR acknowledges and agrees to the following: (1) CONTRACTOR has reviewed and agrees to comply with the provisions of Labor Code sections 1774 and 1775 regarding payment of prevailing wages and the penalties for the failure to pay applicable prevailing wage rates; (2) CONTRACTOR has reviewed and agrees to comply with the provisions of Labor Code section 1776 regarding retention and inspection of payroll records and noncompliance penalties. CONTRACTOR has reviewed and agrees to comply with the provisions of Labor Code section 1777.5 regarding employment of registered apprentices; (3) CONTRACTOR has reviewed and agrees to comply with the provisions of Labor Code section 1810 regarding the legal day’s work; and (4) CONTRACTOR has reviewed and agrees to comply with the provisions of Labor Code section 1813 regarding forfeiture for violations of the applicable maximum hours per day and per week provisions. CONTRACTOR agrees that it will award any contracts and subcontracts for work under this Contract that qualifies as a “public work” under the Labor Code only to subcontractors which are at that time registered and qualified to perform public work pursuant to Labor Code section 1725.5. CONTRACTOR must obtain proof of such registration from all such subcontractors. CONTRACTOR further acknowledges that CONTRACTOR is responsible for submitting certified payroll records directly to the State Compliance Monitoring Unit (CMU). Information concerning this compliance monitoring obligation may be found at the website located at: http://www.dir.ca.gov/dlse/cmu/cmu.html. ARTICLE VI CONTRACTOR agrees to (1) immediately defend and (2) indemnify AGENCY from and against, any and all claims and liabilities, regardless of the nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR, or its officers, employees, agents, or subcontractors committed in performing any work under this Contract or the failure to comply with any of the obligations of this Contract (collectively, “Claims”). The Claims subject to CONTRACTOR’s duties to defend and indemnify include, without limitation, all claims, actions, causes of action, proceedings, suits, losses, damages, penalties, fines, judgments, liens, levies, and associated investigation and administrative expenses. Such Claims also include defense A-46 SPC22-08 D-3 costs, including reasonable attorneys’ fees and disbursements, expert fees, court costs, and costs of alternative dispute resolution. CONTRACTOR’s duty to defend is a separate and distinct obligation from CONTRACTOR’s duty to indemnify. CONTRACTOR is obligated to defend AGENCY in all legal, equitable, administrative, or special proceedings, with counsel approved by AGENCY, immediately upon tender to CONTRACTOR of the Claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than CONTRACTOR are responsible for the Claim does not relieve CONTRACTOR from its separate and distinct obligation to defend under this section. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if CONTRACTOR asserts that liability is caused in whole or in part by the negligence or willful misconduct of any AGENCY indemnified party. If it is finally adjudicated that liability was caused by the comparative active negligence or willful misconduct of any AGENCY indemnified party, then CONTRACTOR may submit a claim to AGENCY for reimbursement of reasonable attorneys’ fees and defense costs in proportion to the established comparative liability of the AGENCY indemnified party. CONTRACTOR agrees that its defense and indemnification obligation under this article, includes the reasonable costs of attorneys’ fees incurred by the AGENCY City Attorney’s office to monitor and consult with CONTRACTOR regarding the defense of any Claims, including providing direction with regard to strategy, preparation of pleadings, settlement discussions, and attendance at court hearings, mediations, or other litigation related appearances. AGENCY will use its best efforts to avoid duplicative attorney work or appearances in order to keep defense costs to a reasonable minimum. For the purposes of this article, “AGENCY” includes AGENCY’s officers, officials, employees and agents. ARTICLE VII The liability insurance coverage amounts must be: Insurance Coverage Requirements Limit Requirements Comprehensive General Liability $2,000,000 Product/Completion Operations $1,000,000 Contractual General Liability $2,000,000 Comprehensive Automobile Liability $1,000,000 A combined single-limit policy with aggregate limits in the amount of $3,000,000 will be considered equivalent to the required minimum limits. The issuer must be an “admitted surety insurer” duly authorized to transact business under the laws of the State of California. Acceptable insurance coverage must be placed with carriers admitted to write insurance in California, or carriers with a rating of, or equivalent to, A:VIII by A.M. Best & Co. Any deviation from this requirement will require specific approval, in writing, from AGENCY. The insurance must name the City of Rolling Hills Estates, its officers, employees and agents, as additional insured by endorsement of the CONTRACTOR'S policy. A copy of A-47 SPC22-08 D-4 the endorsement, showing policy limits, must be provided to AGENCY on or before signing this Contract. CONTRACTOR further acknowledges the provisions of the State Labor Code requiring every employer to be insured against liability for workers’ compensation, or to undertake self-insurance in accordance with the provisions of that code and certifies compliance with such provisions. ARTICLE VIII CONTRACTOR warrants that the signatures, titles and seals set forth hereinafter in execution of this Contract are correct and that the persons executing this Contract are fully authorized to execute this Contract and bind CONTRACTOR to the terms and conditions of this Contract. ARTICLE IX Records and Audits. CONTRACTOR must maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to the Contract and such other records as may be deemed necessary by AGENCY to assure proper accounting for all Project funds, both federal and non-federal shares. These records will be made available for audit purposes to AGENCY or any authorized representative upon request and must be retained for five (5) years after the completion of the work on the Project, unless permission to destroy them is granted by the AGENCY. ARTICLE X THE UNDERSIGNED AUTHORIZED REPRESENTATIVES OF the parties for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Contract to be executed in duplicate as of the date set forth above CONTRACTOR:_______________________________________________________ (Signature) Name and Title (Printed) Contractor’s License No. Class CITY Business License No. Federal Tax Identification No. Note: Signature of Contractor must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached. A-48 SPC22-08 D-5 AGENCY: Mayor of the City of Rolling Hills Estates Attested City Clerk of the City of Rolling Hills Estates Date Approved as to form , City Attorney of the City of Rolling Hills Estates Date: A-49 SPC22-08 D-6 CITY OF ROLLING HILLS ESTATES FAITHFUL PERFORMANCE BOND FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES KNOW ALL MEN BY THESE PRESENTS that as CONTRACTOR and , a corporation organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Rolling Hills Estates, as AGENCY, in the penal sum of Dollars ($ ), which is 100 percent of the total contract amount for the above-stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above-stated project, if CONTRACTOR faithfully performs and fulfills all obligations under the contract documents in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligations or time for completion made pursuant to the terms of the Contract Documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY. IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Bidder and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body. Dated: BIDDER: Name: Address: By: (Signature) Type Name and Title SURETY: Name: Address: By: (Signature) Type Name and Title: Note: This bond must be executed in duplicate and dated, all signatures must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached. A-50 SPC22-08 D-7 CITY OF ROLLING HILLS ESTATES MATERIAL AND LABOR BOND FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 IN THE CITIES OF ROLLING HILLS ESTATES AND RANCHO PALOS VERDES KNOW ALL MEN BY THESE PRESENTS that ___________________________, as CONTRACTOR, and __________________________________________________, a corporation organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Rolling Hills Estates, as AGENCY, in the penal sum of _______________________________________ Dollars ($_______________), which is 100 percent of the total contract amount for the above-stated project, for payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY for the above-stated project, if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the work to be done under said contract, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set forth above, which amount shall inure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alterations in the work to be done, materials to be furnished, or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY. IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Bidder and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body. Dated: BIDDER: Name: Address: By: (Signature) Type Name and Title SURETY: Name: Address: By: (Signature) Type Name and Title: Note: This bond must be executed in duplicate and dated, all signatures must be acknowledged before a Notary Public, and evidence of the authority of any person signing as attorney-in-fact must be attached. A-51 SPC22-08 D-8 NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY EACH AWARDEE OF A PRINCIPAL CONTRACT STATE OF CALIFORNIA ) ) ss COUNTY OF ) being first duly sworn, deposes and says that he is (sole owner, a partner, president, etc.) of , the party making the foregoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly, sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contractor or anyone interested in the proposed contract; that all statements contained in such bid are true and, further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, of the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection there with to any corporation, partnership, company, association, organization, bid depository or to any member or agency thereof, or to any other individual, except to such person or persons as have a partnership of other financial interest with said bidder in his general business. Signed Title (MUST BE SWORN TO BEFORE A NOTARY PUBLIC AND NOTARIAL JURAT ATTACHED.) A-52 SPC22-08 D-9 COMPENSATION INSURANCE CERTIFICATE Pursuant to Section 1861 of the State Labor Code, each contractor to whom a public works contract has been awarded must sign the following certificate and must submit same to the City of Rolling Hills Estates prior to performing any work on this contract: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. Contractor By Title Date A-53 SPC22-08 E-1 GENERAL SPECIFICATIONS SCOPE OF WORK The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Plans, Specifications, and Contract Documents. The general items of work include removal and reconstruction of curb and gutter, sidewalk, driveway approach, curb ramps, AC pavement, asphalt rubber hot mix (ARHM) overlay, cold milling of existing pavement, crack seal, signing, striping, loop replacement and all other items not mentioned but indicated in the plans and specifications. LOCATION OF WORK The general locations and limits of the work are as follows:  Silver Spur Road – Crenshaw Blvd to Drybank Dr – Bid Schedule A  Dapplegray Lane – Palos Verdes Drive North to north end – Bid Schedule A  Buckskin Lane – Dapplegray Ln to north end – Bid Schedule A  Sorrel Lane – Dapplegray Ln to east end – Bid Schedule A  Silver Spur Road – Drybank Dr to Hawthorne Blvd. –Bid Schedule B (RPV)  Strawberry Lane – Palos Verdes Drive North to north end – Additive Alternate Bid Schedule C (RHE) TIME FOR COMPLETION The Contractor must complete all work in every detail within fifty (50) working days after the date in the Notice to Proceed with the Work, exclusive of maintenance periods. NOTIFICATION The Contractor must notify WILLDAN ENGINEERING and the owners of all utilities and substructures not less than 48 hours prior to starting construction. The following list of names and telephone numbers is intended for the convenience of the Contractor and is not guaranteed to be complete or correct: WILLDAN ENGINEERING 562-364-8480 Attention: Ms. Vanessa Munoz Mr. Fred Wickman CITY OF ROLLING HILLS ESTATES (310) 377-1577 Attention: Mr. David Wahba AIRTOUCH CELLULAR (562) 802-9443 Attention: Airtouch Rep (818) 923-9298 AT&T – CALIFORNIA (510) 645-2929 A-54 SPC22-08 E-2 Attention: Damage Prevention Hotline AT&T – TCG (LOCAL) (213) 787-9996 Attention: Ms. Maria Guzman CALIFORNIA WATER SERVICE (310) 257-1400 Attention: Mr. Dan Trejo CINGULAR (818) 923-9298 Attention: Mr. John Crosse (Cable Engineering) CHARTER COMMUNICATIONS (714) 591-4870 Attention: Mr. Bill Jankowski Attention: Allan Ecchevarri (805) 458-4349 MOBILITY – CABLE ENGINEERING (818) 489-1034 Attention: Mr. Rob Scarcy COUNTY SANITATION DISTRICT OF L.A. COUNTY (310) 638-1161, ext. 6803 Attention: Mr. Mike Sullivan Attention: Grace Robinson Chan (562) 908-4288, ext. 1602 COX COMMUNICATION (800) 290-6623 Attention: RNOC LOS ANGELES COUNTY DEP. OF PUBLIC WORKS (SOUTH) (323) 233-0245 Attention: Mr. Gilbert Nelson Attention: Daryll Chenoweth (626) 458-3109 MCI (Verizon Business) (800) 624-9675 METROPOLITAN WATER DISTRICT (213) 217-7474 Attention: Kieman Callanan CROWN CASTLE, INC. (888) 632-0931 Attention: Lead Dispatcher FRONTIER – IRWINDALE (800) 837-4966 Attention: Lead Dispatcher SOUTHERN CALIFORNIA EDISON Attention: SC Edison Personnel (800) 611-1911 Mr Matt Rodela (Transmission) (310) 386-5591 THE GAS COMPANY Attention: Lead Dispatcher (800) 427-8894 A-55 SPC22-08 E-3 ATC/VERIZON WIRELESS (VZW) – CINGULAR AT&T MOBILITY Attention: Mr. Sean Henderson (714) 751-5261 T-MOBILE USA (818) 840-0808 Attention: Mr. Walter Callejas TERRADEX (650) 227-3252 Attention: Mr. Peter Biffar UNDERGROUND SERVICE ALERT (800) 422-4133 EMERGENCY INFORMATION The names, addresses, and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Engineer and the County Sheriff's Department or the City Police Department prior to beginning work. STANDARD SPECIFICATIONS The Standard Specifications of the AGENCY are contained in the 2021 Edition of the Standard Specifications for Public Works Construction, including all supplements, as written and promulgated by the Joint Cooperative Committee of the Southern California Chapter of the American Public Works Association and the Southern California District of the Associated General Contractors of California. Copies of these Standard Specifications are available from the publisher, Building News, Incorporated, 990 Park Center Drive, Suite E, Vista, California 92081, telephone (760) 734-1113. The Standard Specifications set forth above will control the general provisions, construction materials, and construction methods for this contract, except as amended by the Plans, Special Provisions, or other contract documents. The following Special Provisions are supplementary and in addition to the provisions of the Standard Specifications unless otherwise noted and the section numbers of the Special Provisions coincide with those of the said Standard Specifications. Only those sections requiring elaborations, amendments, specifying of options, or additions are called out. A-56 SPC22-08 1-1 SPECIAL PROVISIONS PART 1 SECTION 1 – GENERAL 1-2 TERMS AND DEFINITIONS Agency: City of Rolling Hills Estates Board: The City Council of the City of Rolling Hills Estates Caltrans: State of California, Department of Transportation County: County of Los Angeles Engineer: The Director of Public Works of the City of Rolling Hills Estates or his authorized representative Federal: United States of America Contractor: The word Contractor is supplemented by adding thereto the following: The term Contractor means the Contractor as defined herein or his authorized representative. 1-6 BIDDING AND SUBMISSION OF THE BID 1-6.2 SUBCONTRACTOR LISTING Add the following: The Contractor shall perform or provide, with its own organization, contract labor, materials, and equipment amounting to at least 50 percent of the Contract Price. The contract labor performed or provided by the Contractor shall amount to at least 25 percent of the total contract labor for the Contract. Contract labor shall exclude superintendence. Any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount of contract labor, materials, and equipment required to be performed or provided by the Contractor with its own organization. Where an entire item is subcontracted, the value of contract labor, materials, and equipment subcontracted will be based on the Contract Unit or Lump-Sum Price. When a portion of an item is subcontracted, the value of contract labor, materials, and equipment subcontracted will be based A-57 SPC22-08 1-2 on the estimated percentage of the Contract Unit or Lump-Sum Price, determined from information submitted by the Contractor, subject to approval by the Engineer. Prior to award of the contract, the otherwise qualifying low bidder shall submit a list of all subcontractors intended to perform work on the project. This list shall include the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the Plans and Specifications, in an amount in excess of one-half of 1 percent of the prime contractors total bid. The prime contractor shall provide a description by bid item number or otherwise fully designate the portion of work to be performed by each subcontractor. 1-7 AWARD AND EXECUTION OF THE CONTRACT 1-7.2 Contract Bonds Add the following: Within 10-working days after the date of the AGENCY’S notice of award, the Contractor shall execute and return the following contract documents to the AGENCY: Contract Agreement Faithful Performance Bond Material and Labor Bond Public Liability and Property Damage Insurance Certificate Worker’s Compensation Insurance Certificate Failure to comply with the above will result in annulment of the award and forfeiture of the Proposal Guarantee. The Contract Agreement shall not be considered binding upon the AGENCY until executed by the authorized AGENCY officials. A corporation to which an award is made may be required, before the Contract Agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of A-58 SPC22-08 1-3 California, and that the officers signing the contract and bonds for the corporation have the authority to do so. The Faithful Performance Bond shall remain in force for a period of one (1) year after the date of recordation of the Notice of Completion and until the end of all warranty periods set forth in the Contract Documents. The Material and Labor Bond shall remain in force until 45 days after the date of recordation of the Notice of Completion. The Contractor shall provide the following supplemental information for each bond as required herein: a. Surety company or agency name providing bond. b. Name of the agent. c. The business address of the surety company and/or agency and agent. d. The business telephone number of the surety company and/or agency and agent. SECTION 2 – SCOPE OF THE WORK 2-5 THE CONTRACTOR'S EQUIPMENT AND FACILITIES Add the following paragraph to Section 2-5.1 General: A noise level limit of 86 dbA at a distance of 50 feet shall apply to all construction equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided, except in those cases required for the protection of personnel. 2-7 CHANGES INITIATED BY THE AGENCY Add the following paragraph to Section 2-7.1 General: The AGENCY reserves the right to increase or decrease the amount of any quantity shown and to delete any item from the Contract. 2-10 DISPUTED WORK Section 2, Scope of the Work, is amended by adding thereto the following new Subsection 2-10.1 Claims and Disputes During Performance: 2-10.1 Claims and Disputes During Performance. A-59 SPC22-08 1-4 Public Contract Code section 20104 and following, specifies required provisions on resolving contract claims less than $375,000, which are set forth below, and constitute a part of this Contract. For the purposes of this section, “claim” means a separate demand by Contractor of $375,000 or less for (1) a time extension, (2) payment or money or damages arising from Work done by or on behalf of Contractor arising under the Contract Documents and payment of which is not otherwise expressly provided for or the Contractor is not otherwise entitled to, or (3) an amount the payment of which is disputed by AGENCY. In order to qualify as a claim, the written demand must state that it is a claim submitted under Subsection 2-10.1 of the Contract and be submitted in compliance with all requirements of this Section. Separate Contractor claims that together total more than $375,000 do not qualify as a “separate demand of $375,000 or less,” as referenced above, and are not subject to this Section. A voucher, invoice, payment application, or other routine or authorized form of request for payment is not a claim for purposes of this section. If such request is disputed as to liability or amount, then the disputed portion of the submission may be converted to a claim under this section by submitting a separate claim in compliance with Contract Documents claim submission requirements. This section does not apply to tort claims, and nothing in this section is intended nor may it be construed to change the time periods for filing tort claims or actions specified by Chapter 1 and Chapter 2 of Part 3 of Division 3.6 of Title 1 of the Government Code. Claims Procedure under Public Contract Code § 20104 and following: A. The claim must be in writing, submitted in compliance with all requirements of the Contract including, without limitation, the time prescribed by and including the documents necessary to substantiate the claim. Claims must be filed on or before the day of final payment. Nothing in this section is intended to extend the time limit or supersede notice requirements for the filing of claims under the Contract. B For claims of fifty thousand dollars ($50,000) or less, AGENCY will respond in writing within 45 days of receipt of the claim, or AGENCY may request in writing within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to any defenses or claims AGENCY may have against Contractor. If additional information is thereafter required, it must be requested and provided in accordance with this section upon mutual agreement of AGENCY and Contractor. AGENCY’s written response to the claim, as further documented, must be submitted to Contractor within 15 A-60 SPC22-08 1-5 days after receipt of further documentation or within a period of time no greater than taken by Contractor in producing the additional information, whichever is greater. C. For claims over Fifty Thousand Dollars ($50,000) and less than or equal to $375,000: AGENCY will respond in writing within 60 days of receipt of the claim, or AGENCY may request in writing within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to any defenses or claims AGENCY may have against Contractor. If additional information is thereafter required, it must be requested and provided in accordance with this section, upon mutual agreement of AGENCY and Contractor; AGENCY’s written response to the claim, as further documented, must be submitted to Contractor within 30 days after receipt of further documentation or within a period of time no greater than taken by Contractor in producing the additional information, whichever is greater. D. Meet and Confer: If Contractor disputes AGENCY’s written response, or AGENCY fails to respond within the time prescribed above, Contractor must notify AGENCY, in writing, either within 15 days of receipt of AGENCY’s response or within 15 days of AGENCY’s failure to timely respond, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon demand AGENCY will schedule a meet and confer conference within 30 days for settlement of the dispute. Following the meet and confer conference, if the claim or any portion remains in dispute, Contractor may file a claim as provided in Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed will be tolled from the time Contractor submits its written claim as set forth in this section, until the time that claim is denied as a result of the meet and confer process, including any period of time utilized by the meet and confer process. Certification: A. The Contractor shall submit with the claim their and Subcontractors' certifications under penalty of perjury that: 1. The claim is made in good faith. 2. Supporting data are accurate and complete to the best of the Contractor's knowledge and belief. A-61 SPC22-08 1-6 3. The amount requested accurately reflects the Contract adjustment for which the Contractor believes the AGENCY is liable. 4. If the Contractor is an individual, the certification shall be executed by that individual. 5. If the Contractor is not an individual, the certification shall be executed by an officer or general partner of the Contractor having overall responsibility for the conduct of the Contractor's affairs. 6. If a false claim is submitted, it will be considered fraud and the Contractor may be subject to criminal prosecution. B. In regard to any claim or portion of a claim for subcontractor work, the Contractor shall fully review said claim and certify said claim, under penalty of perjury, to have been made in good faith. C. Failure to furnish certification as required hereinbefore will result in the Contractor waiving their right to the subject claim. Claim Format A. The Contractor shall submit the claim justification in the following format: 1. Summary of claim merit and quantum plus clause under which the claim is made. 2. List of documents relating to claim: a. Specifications. b. Drawings. c. Clarifications/Requests for information. d. Schedules. e. Other. 3. Chronology of events and correspondence. 4. Analysis of claim merit. 5. Analysis of claim cost. A-62 SPC22-08 1-7 2-11 NOTICE OF SURETIES Section 2, Scope of the Work, is amended by adding thereto the following new Section 2-11 General: 2-11.1 General. The Contractor shall notify his sureties and the carriers of the insurance furnished and maintained by him of any changes affecting the general scope of the work or change in the contract price, or time, or a combination thereof, and the amount of the applicable bonds and the coverage of the insurance shall be adjusted accordingly. The Contractor shall furnish proof of such adjustments to the owner. SECTION 3 – CONTROL OF THE WORK 3-7 CONTRACT DOCUMENTS Subsection 3-7.1 is amended by adding thereto the following paragraphs to Subsection 3-7.1 General: The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on this control set to show the as-built conditions. Upon completion of all work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met. Section 3-7 is amended by adding thereto the following new Subsections 3- 7.3 Examination of Contract Documents and 3-7.4 Record Drawings: 3-7.3 Examination of Contract Documents. The bidder shall examine carefully the entire site of the work, including but not restricted to the conditions and encumbrances related thereto, the Plans and Specifications, and the proposal and contract forms therefore. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of the work to be performed, the quantities of material to be furnished and as to the requirements of the proposal, Plans, Specifications, and the contract. 3-7.4 Record Drawings. All corrections on record drawings shall be done in red ink. Record drawings shall be a control set of the construction plans kept on the site for daily recording of “as built” conditions. Show dimensioned location of all buried facilities, such as drains, sumps, pipe, valves, electrical conduit, and irrigation wire. A-63 SPC22-08 1-8 Dimensions must be taken from above ground permanent, architectural objects, not plants or irrigation heads. All dimensions, notes, etc., shall be eligible. Record drawing shall be reviewed prior to all progress payment requests and submitted prior to final inspection. 3-8 SUBMITTALS 3-8.1 General. Subsection 3-8.1 General is amended by adding thereto the following paragraphs: Submittals are required for all materials as noted within these specifications and as noted on the plans. The Contractor shall examine the Plans and Specifications to verify requirements for submittals of manufacturers data, catalog cuts, shop drawings, test data, samples, etc. Within 35 days after the Award of Contract, the Contractor shall submit to the Engineer five (5) copies of a complete list of all products that are proposed for installation. The list shall be tabulated by specification section and shall reference critical dates for material deliveries to the site; which dates shall also be shown on the construction schedule. All submittals shall be made in ample time to allow for review and approval prior to the date needed. Fifteen working days shall be considered an absolute minimum; requests for substitution, incomplete or improper submittals will require a greater length of time. No time extensions will be granted for the Contractor's failure to allow sufficient time for review. 3-10 SURVEYING Subsection 3-10.2, Line and Grade is amended by adding thereto the following: 3-10.2 Line and Grade. The line and grades for construction will be parallel to and offset from the position of the work. From the established lines and grades, the Contractor shall extend the necessary lines and grades for construction of the work and shall be responsible for the correctness of same. A-64 SPC22-08 1-9 Section 3-10 is amended by adding thereto the following new Subsection 3- 10.3 Survey Service. 3-10.3 Survey Service. For this improvement work, the Contractor shall furnish all labor, equipment, and (Private Engineer) services, and be responsible for all surveying, staking, and layout necessary for the improvements. In the event of a substantial discrepancy between information shown on the Plans and actual field conditions, the Contractor shall cease any affected work and notify the City Engineer. The City Engineer will provide direction and authority to proceed. Surveying by Private Engineers on the Work shall conform to the quality and practice required by the City Engineer. Consequently, any reference to the Engineer providing such services in Subsection 3-10 shall be disregarded. Survey monuments shall be furnished, installed and in compliance to Section 309 Monuments. Payment for surveying service, including conformance surveying, shall be included in other bid items, and no additional payment will be made thereof. Payment for replacement of monuments and centerline ties shall be shall be included in other bid items, and no additional payment will be made thereof. 3-12 WORK SITE MAINTENANCE 3-12.1 General. Add the following: The Contractor shall provide and operate a self-loading motor sweeper with spray nozzles every day for the purpose of keeping the entire project site clean as acceptable to the City Engineer. The Contractor shall keep adjacent properties clean and free of rubbish and debris in a timely manner as necessary and as directed by the Engineer. Payment for the cleanup and dust control shall be included in the price paid for other items of work. No additional payment will be made for project site maintenance. 3-12.6.3 Storm Water Pollution Prevention Plan (SWPPP) Add the following: A-65 SPC22-08 1-10 All storm water pollution measures shall be in accordance with the submitted SWPPP. In the event circumstances during the course of construction require changes to the original SWPPP, the QSP shall direct the revisions to the SWPPP, if that authority is rated within the SWPPP Table 1.1, or shall notify the QSD of the Change that requires to SWPPP to be amended. No responsibility shall accrue to the Agency as a result of the plan or as a result of knowledge of the plan. All work installed by the Contractor in connection with the SWPPP but not specified to become a permanent part of the project shall be removed and the site restored in so far as practical to its original condition prior to completion of construction or when directed by the Agency’s representative. 3-12.6.5 Payment. Add the following paragraphs: Pursuant to the provisions Section 3-12 Work Site Maintenance, Part 6 Temporary Traffic Control, Section 5-7 Safety, Section 302-4.5 Scheduling, Public Convenience and Traffic Control and Section 302-10.4 Public Convenience and Traffic Control of the Standard Specifications and these Special Provisions, the Contractor is responsible for the project site maintenance and for public convenience and safety. Payment for compliance with these Provisions is considered as included in the prices bid for other contract items. The Agency, however, to maintain good public relations, may deem it necessary to required special project site maintenance and public convenience and safety actions and work to be performed by the Contractor that are over and above those required by the provisions of Sections 3-12, 5- 7, 302-4.5, 302-10.4 and Part 6 of the Standard Specifications and these Special Provisions. These actions and work shall be as directed by the Engineer in writing and payment for the compliance therewith shall be on a cost plus basis for extra work per Section 2-8 of the Standard Specifications and applied against the not-to-exceed bid item for Special Project Site Maintenance and Public Convenience and Safety. Payment for Special Project Site Maintenance shall be paid for at the not-to-exceed (NTE) contract bid price and shall include full compensation for, but not limited to, furnishing all labor, materials, equipment, tools, and incidentals required to complete all work in place as directed by the Engineer, shown on the standard specifications, plans, and these special provisions and no additional compensation will be allowed therefore. A-66 SPC22-08 1-11 SECTION 4 - CONTROL OF MATERIALS Section 4 CONTROL OF MATERIALS is amended by adding thereto the following paragraphs to Subsections 4-1 General, 4-4 Testing, 4-5 Certificate of Compliance and 4-6 Trade Names: 4-1 General. The Contractor and all subcontractors, suppliers, and vendors, shall guarantee that the entire work will meet all requirements of this contract as to the quality of materials, equipment, and workmanship. The Contractor, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within 1 year after the date of recordation of the Notice of Completion. Within this 1-year period, the Contractor shall also restore to full compliance with requirements of this contract any portion of the work which is found to not meet those requirements. The Contractor shall hold the AGENCY harmless from claims of any kind arising from damages due to said defects or noncompliance. The Contractor shall make all repairs, replacements, and restorations within 30 days after the date of the Engineer's written notice. 4-4 Testing. Except as elsewhere specified, the AGENCY will bear the cost of testing material and/or workmanship which exceed the requirements indicated in the Standard Specifications and the Special Provisions. The cost of all other tests, including the retesting of material or workmanship that fails to pass the first test, shall be borne by the Contractor. 4-5 Certificate of Compliance. A Certificate of Compliance shall be furnished prior to the use of any materials for which these specifications or the special provisions require that such a certificate be furnished. In addition, when so authorized in these specifications or in the special provisions, the Engineer may permit the use of certain materials or assemblies prior to sampling and testing if accompanied by a Certificate of Compliance. The certificate shall be signed by the manufacturer of the material or the manufacturer of assembled materials and shall state that the materials involved comply in all respects with the requirements of the specifications. A Certificate of Compliance shall be furnished with each lot of material delivered to the work and the lot so certified shall be clearly identified in the certificate. 4-6 Trade Names. Approval of equipment and materials offered as equivalents to those specified must be obtained prior to the opening of bids as set forth in the Instructions to Bidders. A-67 SPC22-08 1-12 SECTION 5 – LEGAL RELATIONS AND RESPONSIBILITIES 5-1 LAWS AND REGULATIONS Subsection 5-1 LAWS AND REGULATIONS is amended by adding thereto the following paragraphs: Prior to the start of any work, the Contractor shall take out the applicable AGENCY permits and make arrangements for AGENCY inspections. The AGENCY will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall each obtain an AGENCY business license, and shall be licensed in accordance with State Business and Professions Code. The Contractor shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity. The Contractor shall pay all cost incurred by the permit and license requirements. Pursuant to State Bill 854, the following new requirements apply to all public works projects: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. The website for contractor registration with the Department of Industrial Relations (DIR) is https://efiling.dir.ca.gov/PWCR; the annual non- refundable fee, valid July 1 through June 30 (state fiscal year), is $300. Contractors who are awarded a public works project must submit electronic payroll records to the DIR’s Compliance Monitoring Unit (CMU) in addition to providing wet-ink original copies to the City or its designated labor compliance enforcement officer. 5-3 LABOR 5-3.1 General Subsection 5-3.1 General is amended by adding thereto the following paragraphs: A-68 SPC22-08 1-13 The Contractor, and all subcontractors, suppliers and vendors, shall comply with all AGENCY, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments. The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers. 5-4 INSURANCE 5-4.1 General The first paragraph of Section 5-4.1 General is amended to read as follows: The Contractor shall provide and maintain insurance naming the Agency and all of its officers, consultants and agents, including Willdan, are named insured or are named as an additionally insured with the Contractor regardless of any inconsistent statement in the policy or any subsequent endorsement whether liability is attributable to the Contractor or the Agency and all of its officers, consultants and agents, including Willdan. The insurance provisions shall not be construed to limit the Contractor’s indemnity obligations contained in the Contract. Except as otherwise specified in 6-5, the Contractor shall save, keep and hold harmless the Agency, its officers, employees, consultants and agents, including Willdan, from all damages, costs or expenses in law or equity that may at any time arise to a person or property by reason of or in the course of performing the Work, or which may be caused by a negligent act or omission by the Contractor, the Contractor’s employees, or a Subcontractor. The Agency will not be liable for any accident, loss, or damage to the Work prior to completion, except as otherwise specified in 6-5. 5-4.2 General Liability Insurance The first paragraphs of Section 5-4.2 General Liability Insurance is amended to read as follows: The policy shall insure the Agency, and all of its officers, employees, consultants and agents, including Willdan while acting within the scope of their duties on the Work, against all claims arising out of or in connection with the Work, except as otherwise specified in 6-5. This policy shall provide coverage for on-going and completed operations. The certificate of insurance submitted to the Agency shall state that the Contractor’s insurance is primary and that any other insurance held by the Agency is non- contributory. A-69 SPC22-08 1-14 5-7 SAFETY 5-7.1 Work Site Safety Subsection 5-7.1.1 General is amended by adding thereto the following paragraphs: It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as his operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of public water supply, interruption of other public service, or from the failure of partly completed work or partially removed facilities. Unusual conditions may arise on the work which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract. Whenever, in the opinion of the Engineer, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property, which may be damaged by the Contractor's operations and when, in the opinion of the Engineer, immediate action shall be considered necessary in order to protect the public or property due to the Contractor's operations under this contract, the Engineer will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation within a reasonable time period, the Engineer may provide suitable protection to said interests by causing such work to be done and material to be furnished as, in the opinion of the Engineer, may seem reasonable and necessary. The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the AGENCY for emergency repairs will be deducted from the progress payments and the final payment due to the Contractor. However, if the AGENCY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety. SECTION 6 – PROSECUTION AND PROGRESS OF THE WORK 6-1.1 Construction Schedule Subsection 6-1.1 Construction Schedule is amended by adding thereto the following paragraphs: A-70 SPC22-08 1-15 The Contractor's proposed construction schedule shall be submitted to the Engineer within 10-working days after the date of the AGENCY'S execution of the Contract Agreement. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged, and setting forth the dates that each item will be delivered. Prior to issuing the Notice to Proceed With the Work, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods, and clarify inspection procedures. The Contractor shall submit progress reports to the Engineer by the 10th day of each month. The report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports. Subsection 6-2 PROSECUTION OF THE WORK is amended by adding thereto the following paragraphs: The Contractor shall comply with the following: (1) The Contractor must place concrete within 5 working days after the removal of existing concrete. Asphalt Concrete pavement replacement at driveways shall be installed within 3 calendar days of pouring concrete. (2) AC pavement replacement shall be installed the same day as removals are performed. (3) The Contractor shall clean up all rubble/debris piles daily. (4) Cold milling shall not be performed more than 3 calendar days ahead of paving. (5) Permanent striping shall be performed within 72 hours of paving of the finished surface. (6) Manhole frames and covers to be raised shall be raised and patched with ARHM within 3 calendar days of final day of ARHM overlay paving. FAILURE OF THE CONTRACTOR TO COMPLY WITH THE AFOREMENTIONED WORK SCHEDULING REQUIREMENTS, (1)-(6), DUE TO CONDITIONS UNDER HIS CONTROL WILL RESULT IN DAMAGES A-71 SPC22-08 1-16 BEING SUSTAINED BY THE AGENCY. SUCH DAMAGES ARE, AND WILL CONTINUE TO BE, IMPRACTICAL AND EXTREMELY DIFFICULT TO DETERMINE. FOR EACH DAY THE CONTRACTOR FAILS TO CONFORM TO THESE REQUIREMENTS, THE CONTRACTOR SHALL PAY TO THE AGENCY, OR HAVE WITHHELD MONIES DUE TO HIM THE SUM OF FIVE HUNDRED DOLLARS ($500.00), AS LIQUIDATED DAMAGES FOR EACH CALENDAR DAY. Subsection 6-3 TIME OF COMPLETION is amended by adding thereto the following paragraphs: 6-3.1 General. The time for completion shall be as noted in the General Specifications. 6-3.1.1 Working Day. The Contractor's activities shall be confined to the hours between 7:00 a.m. and 3:30 p.m. Monday through Friday, excluding holidays. Deviation from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates, including benefits, overhead, and travel time. The service fees will be deducted from any amounts due the Contractor. 6-4 DELAYS AND EXTENSIONS OF TIME 6-4.4 Written Notice and Report Subsection 6-4.4 Written Notice and Report the first sentence is hereby deleted and amended as follows: 6-4.4 Written Notice and Report. If the Contractor desires payment for a delay as specified in Subsection 6-4 of the Standard Specifications, it shall notify the Engineer in writing within 3 days of beginning of the delay. If the Contractor desires an extension of time as specified in Subsection 6-4.2 of the Standards Specifications, it shall notify the Engineer in writing within 3 days of beginning of the delay. Such notice shall specify the nature of the delay, cause, and the conditions which set the beginning time for the delay. 6-9 LIQUIDATED DAMAGES The liquidated damages value is hereby amended to be two thousand five hundred dollars ($2,500) per day. A-72 SPC22-08 1-17 SECTION 7 – MEASUREMENT AND PAYMENT 7-3 PAYMENT 7-3.2 Partial and Final Payment. The text of Subsection 7-3.2 of the Standard Specifications is hereby deleted and replaced with the following: The closure date for the purpose of making partial progress payments will be the last day of each month. The Contractor shall prepare the approximate measurement of the work performed through the closure date and submit it to the AGENCY for approval by the 10th day of the following month. When the work is complete, the Engineer will determine the final quantities of the work performed and prepare the final progress payment report. Payments are commonly authorized and made within 30 days following the 10th day of the month submitted. However, payments will be withheld pending receipt of any outstanding reports required by the contract documents. In addition, the final progress payment will not be released until the Contractor returns the control set of Plans and Specifications showing the as-built conditions. A full 5-percent retention will be deducted from all progress payments. The final retention will be authorized for final payment 35 days after the date of recordation of the Notice of Completion. The Contractor, however, may receive interest on the retained amount, or receive the retained amount itself so long as the securities equivalent to the retained amounts are substituted with escrow holder approved by the AGENCY. At the request and expense of the Contractor, retained amounts or securities equivalent to the retained amounts may be deposited with the State Treasurer or a State or Federally chartered bank approved by the Agency as the escrow agent, who shall return such monies or securities to the Contractor upon satisfactory completion of the contract. Securities eligible for investment shall include those listed in Section 16430 of the State Government Code or bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, and standby letters of credit. Any escrow agreement entered into and shall be substantially similar to the form "Escrow Agreement for Security Deposits" in lieu of retention as contained in Section 4590 of Chapter 13 of Division 5 Title 1 of the Government Code. A-73 SPC22-08 1-18 The following Subsection is hereby added to Section 9 of the Standard Specifications: 7-3.2.1 Final Pay Quantities. When the estimated quantities for a specific portion of the work are designed in the bid schedule by the letter (F) as final payment quantities, said estimated quantities shall be the final quantities for which payment for such specific portion of the work will be made unless the dimensions of said portions of the work shown on the Plans are revised by the Engineer. If such dimensions are revised and such revisions result in an increase or decrease in the quantities of such work, the final quantities for payment will be revised in the amount represented by the changes in the dimensions. The estimated quantities for such specified portion of the work shall be considered as approximate only, and no guarantee is made that the quantities which can be determined by computations is made based on the details and dimensions shown on the Plans will equal the estimated quantities. No allowance will be made in the event that the quantities based on computations do not equal the estimated quantities. The following Subsection is hereby added to Section 9 of the Standard Specifications 7-3.2.2 Alternative Dispute Resolution. After submittal of the proposed final estimate to the Contractor, a meeting shall be held promptly between Contractor and Agency, attended by the individuals with decision-making authority regarding the dispute, to attempt in good faith to negotiate a resolution of claims arising under or related to performance of the contract. If, within 30 days after such meeting, the parties have not succeeded in negotiating a resolution of the claims, they will jointly appoint a mutually acceptable neutral person not affiliated with either of the parties (the "neutral"). If they have been unable to agree upon such appointment within 40 days from the initial meeting, the parties shall seek assistance in finding a mutually acceptable neutral. If the parties are unable to agree on a neutral, either party may request that the presiding judge of the Superior Court which would have jurisdiction of the matter if a suit were filed, to appoint the neutral. The fees of the neutral shall be shared equally by the parties. In consultation with the neutral, the parties will select or devise an alternative dispute resolution procedure ("ADR") by which they will attempt to resolve the dispute, and, if the parties are unable to agree on such matters within 20 days after the initial consultation with A-74 SPC22-08 1-19 neutral, the procedure, time, and place for the ADR to be held will be decided by the neutral. Unless circumstances require otherwise, the ADR shall be held not later than 60 days after selection of the neutral. The parties agree to participate in good faith in the ADR to its conclusion as designated by the neutral. If the parties are not successful in resolving the dispute through the ADR, then the parties may agree to submit the matter to binding arbitration, or a private adjudicator, or either party may seek an adjudicated resolution through the appropriate court. Subsection 7-3.3 Delivered Materials is hereby deleted and amended as follows 7-3.3 Delivered Materials. Materials and equipment delivered but not incorporated into the work will not be included in the estimate for progress partial payment. 7-3.4 Mobilization. Add the following: 7-3.4.1 General. In addition to the requirements of applicable portions of Sections 2, 3, 5, 8, and 400 of the Standard Specifications, Mobilization shall also include the following: 1. Move onto the site all of the Contractor’s equipment required for operations. 2. Provide on-site communication facilities for the Contractor and the Engineer, including cell phones, telephones, 2-way radios, modems, and facsimile machine. 3. Provide on-site sanitary facilities and potable water facilities, as specified per Subsection 2-5, “The Contractor’s Equipment and Facilities” of the Standard Specifications. 4. Arrange for, and erect, the Contractor’s construction and storage yard per Section 5-7 and 600, “Public Convenience and Safety.” 5. Obtain and pay for all required bonds, insurance, and permits. 6. Post all OSHA-required notices, and establishment of OSHA- approved safety programs. Establish safety programs. A-75 SPC22-08 1-20 7. Take pre-construction photos and videos. 8. Secure construction water supply. 9. Have the Contractor’s superintendent at the job site full-time. 10. Submit the required Construction Schedule, as specified in the Section 11. Cleanup construction site. 12. Provide record drawings. 13. Demobilization. In addition to the requirements specified above, all submittals shall conform to the applicable requirements of Subsection 3-8, “Submittals” of the Standard Specifications. Payment for “MOBILIZATION” for bid schedules A and B shall be made at the Contract Lump Sum price bid and includes, but not limited to, all requirements of the Standard Specifications and Special Provisions as well as obtaining all City business licenses or permits, including permit fees, as required, and incidentals necessary to perform the items of work. No additional compensation will be allowed. Payment for “MOBILIZATION” for bid schedule C shall be considered included with other items of work, and shall include, but not be limited to, all requirements of the Standard Specifications and Special Provisions as well as obtaining all City business licenses or permits, including permit fees, as required, and incidentals necessary to perform the items of work. No additional compensation will be allowed. 7-4 PAYMENT FOR EXTRA WORK Subsection 7-4.1 General is hereby deleted and replaced with the following: 7-4.1 General. When the cost for Extra Work cannot be agreed upon, payment for Extra Work by cost plus a differential for labor, materials and equipment shall be considered payment under force account basis. The labor, materials and equipment provided shall be subject to the approval of the Engineer and compensation will be determined as provided herein. 7-4.2 Basis of Establishing Costs. Subsection 7-4.2.1 is hereby deleted and replaced with the following: A-76 SPC22-08 1-21 7-4.2.1 Labor. The Contractor will be paid the cost of labor for the workmen (including foremen when authorized by the Engineer), used in the actual and direct performance of the work. The cost of labor, whether the employer is the Contractor, subcontractor or other forces will be the sum of the following: 7-4.2.1.1 Actual Wages. The actual wages paid shall include any employer payments to or on behalf of the workmen for health and welfare, pension, vacation and similar purposes. 7-4.2.1.2 Labor Surcharge. To the actual wages, as defined in Section 7-4.2.1.1, will be added a labor surcharge set forth in the Department of Transportation publication entitled "Labor Surcharge and Equipment Rental Rates," which is in effect on the date upon which the work is accomplished and which is a part of the contract. Said labor surcharge shall constitute full compensation for all payments imposed by State and Federal laws and for all other payments made to, or on behalf of, the workmen, other than actual wages as defined in Section 7- 4.2.1.1 and subsistence and travel allowance as specified in Section 7-4.2.1.3. 7-4.2.1.3 Subsistence and Travel Allowance. The actual subsistence and travel allowance paid to such workmen. Subsection 7-4.2.3 is hereby deleted and replaced with the following: 7-4.2.3 Tool and Equipment Rental. The Contractor will be paid for the use of equipment at the rental rates listed for such equipment in the Department of Transportation Publication entitled "Labor Surcharge and Equipment Rental Rates," which is in effect on the date upon which the work is accomplished and which is a part of the contract, regardless of ownership and any rental or other agreement, if such may exist, for the use of such equipment entered into by the Contractor. If it is deemed necessary by the Engineer to use equipment not listed in the said publication, a suitable rental rate for such equipment will be established by the Engineer. The Contractor may furnish any cost data which might assist the Engineer in the establishment of such rental rate. When the tools and equipment are not in use, the Contractor may elect to keep tools and equipment that are intermittently used on site at no expense to the Agency. The rental rates paid as provided above shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs A-77 SPC22-08 1-22 and maintenance of any kind, depreciation, storage, insurance, and all incidentals. Operators of rented equipment will be paid for as provided in Section 7-4.2.1, "Labor." All equipment shall, in the opinion of the Engineer, be in good working condition and suitable for the purpose for which the equipment is to be used. Unless otherwise specified, manufacturer's ratings and manufacturer approved modifications shall be used to classify equipment for the determination of applicable rental rates. Equipment which has no direct power unit shall be powered by a unit of at least the minimum rating recommended by the manufacturer. Individual pieces of equipment or tools not listed in said publication and having a replacement value of $200 or less, whether or not consumed by use, shall be considered to be small tools and no payment will be made therefore. Rental time will not be allowed when equipment is inoperative due to breakdowns. 7-4.2.3.1 Equipment on the Work. The rental time to be paid for equipment on the work shall be the time the equipment is in operation on the extra work being performed, and in addition, shall include the time required to move the equipment to the location of the extra work and return it to the original location or to another location requiring no more time than that required to return it to its original location, except that moving time will not be paid for if the equipment is used at the site of the extra work on other than such extra work. Loading and transporting costs will be allowed, in lieu of moving time, when the equipment is moved by means other than its own powers, except that no payment will be made if the equipment is used at the site of the extra work on other than such extra work. The following shall be used in computing the rental time of equipment on the work: 1. When hourly rates are listed, less than 30 minutes of operation shall be considered to be 2 hour of operation. A-78 SPC22-08 1-23 2. When daily rates are listed, less than 4 hours of operation shall be considered to be 2 day of operation. 7-4.2.3.2 Equipment not on the Work. For the use of equipment moved in on the work and used exclusively for extra work paid for on a force account basis, the Contractor will be paid the rental rates listed in the Department of Transportation publication entitled "Labor Surcharge and Equipment Rental Rates," which is in effect on the date upon which the work is accomplished and which is a part of the contract, or determined as provided in Section 7-4.2.3 and for the cost of transporting the equipment to the location of the work and its return to its original location, all in accordance with the following provisions: 1. The original location of the equipment to be hauled to the location of the work shall be agreed to by the Engineer in advance. 2. The Agency will pay the costs of loading and unloading such equipment. 3. The cost of transporting equipment in low-bed trailers shall not exceed the hourly rates charged by established haulers. 4. The cost of transporting equipment shall not exceed the applicable minimum established rates of the Public Utilities Commission. 5. The rental period shall begin at the time the equipment is unloaded at the site of the extra work, shall include each day that the equipment is at the site of the extra work, excluding Saturdays, Sundays, and legal holidays unless the equipment is used to perform the extra work on such days, and shall terminate at the end of the day on which the Engineer directs the Contractor to discontinue the use of such equipment. The rental time to be paid per day will be in accordance with the following: Hours Equipment is in Operation Hours to be paid 0.0 4.00 A-79 SPC22-08 1-24 Hours Equipment is in Operation Hours to be paid 0.5 4.25 1.0 4.50 1.5 4.75 2.0 5.00 2.5 5.25 3.0 5.50 3.5 5.75 4.0 6.00 4.5 6.25 5.0 6.50 5.5 6.75 6.0 7.00 6.5 7.25 7.0 7.50 7.5 7.75 8.0 8.00 Over 8 Hours in Operation The hours to be paid for equipment which is operated less than 8 hours due to breakdowns shall not exceed 8 less the number of hours the equipment is inoperative due to breakdowns. When hourly rates are listed, less than 30 minutes of operation shall be considered to be 2 hour of operation. When daily rates are listed, payment for 2 day will be made if the equipment is not used. If the equipment is used, payment will be made for 1 day. The minimum rental time to be paid for the entire rental period on an hourly basis shall not be less than 8 hours or if on a daily basis shall not be less than 1 day. A-80 SPC22-08 1-25 6. Should the Contractor desire the return of the equipment to a location other than its original location, the Agency will pay the cost of transportation in accordance with the above provisions, provided such payment shall not exceed the cost of moving the equipment to the work. 7. Payment for transporting, loading and unloading equipment, as provided above, will not be made if the equipment is used on the work in any other way than upon extra work paid for on a force- account basis. When extra work, other than work specifically designated as extra work in the Plans and Specifications, is to be paid for on a force-account basis and the Engineer determines that such extra work requires the Contractor to move on to the work equipment which could not reasonably have been expected to be needed in the performance of the contract, the Engineer may authorize payment for the use of such equipment at equipment rental rates in excess of those listed as applicable for the use of such equipment subject to the following additional conditions: 1. The Engineer shall specifically approve the necessity for the use of particular equipment on such work. 2. The Contractor shall establish, to the satisfaction of the Engineer, that such equipment cannot be obtained from his normal equipment source or sources and those of his subcontractors. 3. The Contractor shall establish to the satisfaction of the Engineer that the proposed equipment rental rate for such equipment from his proposed source is reasonable and appropriate for the expected period of use. 4. The Engineer shall approve the equipment source and the equipment rental rate to be paid by the Agency before the Contractor begins work involving the use of said equipment. A-81 SPC22-08 1-26 7-4.2.3.3 Owner-Operated Equipment. When owner-operated equipment is used to perform extra work to be paid for on a force account basis, the Contractor will be paid for the equipment and operator, as follows: Payment for the equipment will be made in accordance with the provisions in Section 7-4.2.3, "Equipment Rental." Payment for the cost of labor and subsistence or travel allowance will be made at the rates paid by the Contractor to other workmen operating similar equipment already on the project or, in the absence of such other workmen, at the rates for such labor established by collective bargaining agreements for the type of workman and location of the work, whether or not the owner-operator is actually covered by such an agreement. A labor surcharge will be added to the cost of labor described herein, in accordance with the provisions in Section 7-4.2.1, "Labor." To the direct cost of equipment rental and labor, computed as provided herein, will be added the markups for the equipment rental and labor as provided in Section 7-4.3.1 "Work by Contractor." 7-4.3 Markup. The text of Subsection 7-4.3 is hereby deleted and replaced with the following: (a) Work by Contractor. The following percentages shall be added to the Contractor's costs and shall constitute the mark-up for all overhead and profits, which shall be deemed to include all items of expense not specifically designated as cost or equipment rental in Sections 7- 4.2.1.1 and 7-4.2.1.2, "Materials," and 7-4.2.1.3, "Equipment Rental." Labor 20 Materials 15 Equipment Rental 15 Other Items and Expenditures 15 To the sum of the costs and mark-ups provided for in this subsection, 1 percent shall be added as compensation for bonding. (b) Work by Subcontractor. When all or any part of the extra work is performed by a subcontractor, the mark-up established in Subsection 7-4.3(a) shall be applied to the subcontractor=s actual cost of such A-82 SPC22-08 1-27 work, to which a mark-up of 10 percent on the first $2,000 of the subcontracted portion of the extra work and a mark-up of 5 percent on work added in excess of $2,000 of the subcontracted portion of the extra work may be added by the Contractor. SECTION 8 - FACILITIES FOR AGENCY PERSONNEL No field offices for AGENCY personnel shall be required, however, the AGENCY personnel shall have the right to enter upon the project at all times and shall be admitted to the offices of the Contractor if so provided by the Contractor for his own personnel. A-83 SPC22-08 2-1 SPECIAL PROVISIONS PART 2 CONSTRUCTION MATERIALS SECTION 201 - CONCRETE, MORTAR, AND RELATED MATERIALS 201-1 PORTLAND CEMENT CONCRETE 201-1.1 Requirements. 201-1.1.1 General. Add the following: The same brand type, source of cement, and aggregate shall be used for all Portland cement concrete per the approved submittal. 201-1.2 Materials. 201-1.2.4 Chemical Admixtures. Add the following: 1. Retarding Densifier. The material shall be of the hydroxylated carboxylic acid type in liquid form and shall not entrain air or cause foaming. The retarding densifier shall be used in strict compliance with the printed recommendations of the manufacturer. There shall be no reduction in the cement content of the concrete mix because of the addition of the retarding densifier. The admixture shall be such that its addition to the concrete mix will: a. Decrease drying shrinkage; b. Increase compressive strength for all concrete strength for all concrete ages from 3 days to 1 year; c. Increase flexural strengths, modulus of elasticity and abrasion resistance; d. Increase the slump and placement workability; A-84 SPC22-08 2-2 e. Retard the initial set and increase the density; and f. Shall contain no calcium or tri-ethanolamine. At the discretion of the Engineer, the Contractor may be required to submit proof that the admixture he proposed to use meets the foregoing requirements. Such proof shall be in the form of comparative tests of plain and admixture containing mixes performed by an acceptable local laboratory with testing based on use of the project materials and in accordance with the requirements of ASTM C 157. An approved admixture conforming to these requirements is plastiment retarding densifier in liquid form. SECTION 203 – BITUMINOUS MATERIALS 203-6 ASPHALT CONCRETE 203-6.1 General. Asphalt concrete material used for remove and replace repairs within the roadway shall be Class and Grade B-PG 64-10. 203-11 ASPHALT-RUBBER HOT MIX (ARHM). Subsection 203-11 ASPHALT RUBBER HOT MIX is amended by adding thereto the following paragraphs: 203-11.2 Materials. Contractor shall maintain a minimum quality control plans as follows: a) Perform sieve analysis test Caltrans Test 202 on a sample taken immediately after 300 tons of production and every 500 tons thereafter. b) Perform binder content test Caltrans Test 382 on a sample taken immediately after 300 tons production and every 1,000 tons thereafter. Tests shall be performed and completed without interruption directly after samples are procured at the production plant laboratory. A copy of test results shall be provided to the Engineer immediately upon completion of each test or upon request thereafter if Engineer is not present at time of the test. Adjustments shall be made immediately if test results indicate a need for adjustment. 203-11.2.3 Crumb Rubber Modifier (CRM). A-85 SPC22-08 2-3 The first paragraph of Subsection 203-11.2.3.1 General is hereby deleted and replaced with the following: The material shall consist of a combination of scrap tire CRM and high natural CRM meeting the requirements of this subsection. Scrap tire CRM shall consist of ground or granulated rubber derived from any combination of automobile tires, truck tires or tire buffing. Whole scrap tire rubber shall be derived from scrap tires generated entirely within the State of California, and the certification of compliance shall so certify. The high natural rubber shall be a single source material and not a blend of more than one source. The high natural CRM and CRM rubber components shall not be pre- mixed prior to mixing with paving asphalt. The percentage of high natural CRM shall be equal to 1000 divided by the percentage of natural rubber in the high natural CRM (using whole number percentages), e.g., 1000/40% equals 25 percent. The remainder of CRM shall be scrap tires. The maximum value for Natural Rubber Content in Table 203- 11.2.3.1(B) is hereby deleted. The sixth (last) paragraph of Subsection 203-11.2.3.1 is hereby deleted. 203-11.2.4 Aggregate. The text of Subsection 203-11.2.4 is hereby deleted and replaced with the following: The aggregate for ARHM shall conform to the “quality requirements” for asphalt concrete Type A as specified in Caltrans Standard Specifications. All aggregate used for ARHM shall be crushed aggregate. Any change in source of aggregate supply requires 2 weeks advance notice in writing to the Engineer, and submittals and testing in conformance with specifications for a new mix design. No single bin shall receive aggregate from more than one source. Contractor shall provide a copy of aggregate delivery tickets for aggregate delivered for use on the project. A-86 SPC22-08 2-4 203-11.3 Composition and Grading. Optimum binder content shall be based on Caltrans 367 procedure without modification using air voids of 4%. Once full compliance with specifications is established at 4% air voids, the binder content shall thereafter be increased to provide 3.5% voids to conform to the residential traffic in the project, all other factors being within specification. Variations of percent air voids below the minimum specified will be cause to terminate paving operations until changes to conform to the specified percent air voids are demonstrated and approved by the Engineer. The gradation ranges shown in Table 203-11.3, including the ¾” sieve range added herein, shall be considered the Contract Compliance Range. The Operating Range for the ½” sieve shall be 94% to 99%. The Operating Range for all other sieves, except the 200 sieve, shall be 2 percentage points inside the Contract Compliance Range. If gradation test results do not meet the Operating Range requirements but meet the Contract Compliance Range, placement of ARHM may be continued for the remainder of the day. However, another day’s work shall not be started until tests, or other information, indicate to the satisfaction of the Engineer that the next material to be used in the work will comply with the requirements specified for Operating Range. 203-11.4 Mixing Asphalt and CRM. Subsection 203-11.4 Mixing Asphalt and CRM is amended by adding thereto the following paragraphs: The required mixing/reaction time is hereby modified to 75 minutes minimum. The minimum reaction period shall be the time from complete incorporation of materials into the mix to the time that the asphalt-rubber meets all specifications for reacted material. Reaction shall be considered complete only after the second of two viscosity readings taken 15 minutes apart is less than the first. The Engineer’s decision shall be final for determination of the minimum reaction period. All material shall be tested for viscosity and verified as to completer reaction prior to transfer to any storage tank or use of the reaction tank for feet to the hot mix plant. Material reacted lower than specified temperature, but above 185 degrees C (365 F), or transferred to a storage tank prior to completion of reaction as specified, shall be reacted for a total period of 3 hours prior to use. Any such transfer shall be described in the comments column of the Asphalt Rubber Batch Log. A-87 SPC22-08 2-5 Each batch of binder shall be tested for viscosity after the minimum reaction time has passed and the following information shall be recorded: 1. Temperature of stored asphalt cement material at time of loading 2. Time at which the reaction tank is fully loaded 3. Tons of asphalt rubber added to the tank for the batch 4. Total asphalt rubber in the tank after loading 5. The beginning time of reaction (Fully loaded and above 375° F) 6. Binder temperature at time of sampling 7. Temperature of tested material 8. Viscosity reading 9. Time of viscosity test (All test results must be completed prior to use.) A copy of the Asphalt Rubber Batch Log shall be provided to the Engineer upon request. A copy of the batch log sheet and all circle charts for the day shall be faxed to the Engineer within 12 hours of ending production of ARHM for the day. (A log sheet form will be provided at the preconstruction meeting.) Construction shall be considered unauthorized until Contractor has faxed the log to the Engineer as arranged at the preconstruction meeting and has in his possession a fax confirmation sheet with a time and date conforming to specification. Under any circumstances, Engineer must be contacted for clearance to pave. 203-11.5 Equipment for production of Asphalt-Rubber. Add the following to Item C) of 203-11.5: Reaction Tank. The asphalt-rubber material shall be held in a reaction tank separate from the storage tank feeding the ARHM plant, until the reaction is complete. The reaction tank shall have agitation sufficient to increase the viscosity of the mixture to a peak viscosity reading at least 20 percent higher than the viscosity reading of the material measured at a time that the material otherwise meets specifications for reacted material. The time of reaction may be extended as needed to produce this result. It shall be the responsibility of the Contractor to demonstrate to the Engineer through viscosity readings at appropriate times that the equipment conforms to these requirements. If this cannot be demonstrated, the reaction time shall be 3 hours. Once established, the reaction time shall be the minimum time for reaction unless there are changes in materials or equipment, in which case a new reaction time shall be established per specifications. The Engineer's decision shall be final. A-88 SPC22-08 2-6 The reaction tank shall have a functioning paper circle chart thermometer device, which shall record tank temperatures whenever asphalt rubber is in any stage of production. Seven days before production of asphalt rubber starts, the Contractor shall provide the Engineer approximately double the number of charts estimated to be needed to produce the necessary binder quantity. These charts will be numbered and signed by the Engineer and returned to the Contractor prior to start of production. These signed and numbered charts shall be used throughout production of the asphalt rubber binder. Charts shall be used in the consecutive order as numbered by the Engineer beginning with number one, and shall be returned weekly after use to the Engineer. Charts will be identified with the date they were used by the Contractor at time of installing on the equipment, and shall be identified as to the tank to which they were attached. Production of asphalt rubber shall be terminated if this procedure is not followed and will not be restarted until Contractor demonstrates to the Engineer that it is capable of complying with this requirement. At the start of each production day, the paper chart shall be replaced with a new signed, dated and numbered sheet, the lead scribe shall be sharpened or ink well filled, and the circle chart shall be calibrated against a sample of material drawn early from the first batch of the day. Any calibration adjustments shall be recorded in the appropriate space provided on the batch log sheet. A spare functional circle chart device shall be at the plant at all times for immediate installation should failure occur on a circle chart device being used. Calibration shall be performed as part of such installation. The lack of a functional circle chart device on the reaction tank shall be cause to terminate production of asphalt rubber binder. A blunt lead scribe or low ink, or a paper chart used on a prior day will be considered to render the device non-functional. Storage Tank. After a complete reaction is verified by viscosity readings acceptable to the Engineer, the material shall be held in a storage tank that is fully isolated from material that is not fully reacted. This tank shall be the only tank feeding the ARHM plant. No material shall be transferred to the storage tank feeding the plant until reaction is complete in the reaction tank. SECTION 211 - MATERIAL TESTS 211-4 HAND HELD VISCOMETER TEST. 211-4.2 Calibration Delete the second and third sentences and replace with the following: In one continuous operation, turn off the spindle rotation, remove the spindle vertically from the binder (after heating), discontinue stirring the binder and A-89 SPC22-08 2-7 immediately insert the spindle back into the center of the binder. While holding the viscometer level, turn the spindle on and watch the needle on the viscometer dial and record the maximum value obtained on the dial. A-90 SPC22-08 3-1 SPECIAL PROVISIONS PART 3 CONSTRUCTION METHODS SECTION 300 - EARTHWORK 300-1 CLEARING AND GRUBBING 300-1.1 General. Subsection 300-1.1 General is amended by adding thereto the following paragraphs: Demolition and removal of PCC walks, AC paving, irrigation equipment, turf, CMU wall, site furnishings, signage, root shaving, play area sand, tree and shrub removal, and such other items not mentioned that are required by the Plans and Specifications, are part of this work in this section. Footings and base debris removed for concrete walk, AC paving, etc., shall be disposed of offsite in a legal manner at no additional costs to the Agency. All obstructions within project limits shall be removed to a minimum of 12- inches below subgrade. Soil backfill for holes caused by the removal of the existing structures foundations shall be filled with selected site soils and recompacted in 6-inch layers to the density of 95-percent relative compaction. Tree removal shall include grinding stumps and associated roots to the diameter of the trunk at existing grade and to 3-foot depth below existing grade. Grindings shall be removed from this 3-foot hole. The hole shall then be filled with soil and compacted to 95-percent relative compaction. All equipment and facilities shown on the Plans to be salvaged, removed and stockpiled, adjusted, and/or relocated shall be measured, marked, and identified in the field. Contractor shall note the locations, dimensions, and configurations of all existing equipment to be salvaged, and shall clearly mark or tag all equipment to be reused in the field prior to removal to facilitate reassembly; Contractor shall notify Engineer of any damaged or non-salvageable A-91 SPC22-08 3-2 materials prior to commencing any removal or grading operations. Materials found to be damaged after the work commences shall be assumed to be the responsibility of the Contractor. Contractor will not be paid for the replacement or repair of facilities or equipment believed by the Engineer to be damaged after the work commences. Contractor shall replace designated, unusable existing facilities and equipment, in kind, at the direction of the Engineer. The application of herbicide to kill turf and weeds, shall be per manufacturers' recommendations, including roots; and the removal and disposal of soil and turf offsite, and such other items not mentioned that are required by the Plans and Specifications, are part of the work in this section. All existing turf in the area designated for replacement shall be stripped, removed, and disposed of offsite in a legal manner. The cleared area shall be ripped to a depth of 12 inches, except in areas of existing tree roots which generally extend to the drip line of the tree canopy. SPECIAL CARE SHALL BE TAKEN TO PROTECT EXISTING TREES TO REMAIN FROM DAMAGE. 300-1.2 Root Pruning and Tree Trimming. Subsection 300-1.2 Root Pruning and Tree Trimming is amended by adding thereto the following paragraphs: Tree branches which hang within 13.5 feet above finished roadway grade or within 9 feet above finished sidewalk or parkway grade shall be removed to the branch collar in accordance with the current pruning standards of the International Society of Arboriculture (ISA). The Contractor shall remove additional tree branches, under the direction of the Engineer, in such a manner that the tree will present a balanced appearance. No paint or tree sealant shall be applied to the resulting scars. All pruning shall be done under the supervision of an ISA Certified Arborist in the Contractor’s employ. All the root pruning required to place or replace walks, or other permanent facilities shall be limited to the minimum amount necessary to set forms. All roots 2 inches and larger shall be cut with sharp tool such as axe or chainsaw. No roots shall be broken off by trenching or other heavy equipment. No root shall be removed within five (5) diameters of the tree trunk measured at 4 feet, 9 inches above grade without the express written permission of the A-92 SPC22-08 3-3 City. Any such root removed without the City’s written permission may create a hazardous condition for which the Contractor shall be liable. Should the Contractor create a hazardous condition in the sole judgment of the Engineer the Contractor shall remove the tree and replace it with a specimen of the same species and value at the Contractor’s expense. All significant root pruning (3-inch diameter and larger) shall be performed under the direct supervision of an ISA Certified Arborist in the Contractor’s employ. All trees noted on the drawings for tree pruning shall have crown reduction and crown thinning performed in accordance with standards published by the Western Chapter of the International Society of Arboriculture (ISA). All pruning shall be performed by ISA certified tree workers under direct supervision of an ISA certified arborist. The Contractor shall furnish such credentials to the Engineer prior to commencement of any tree work. Add the following subsection: 300-1.2.1 Protection of Existing Trees to Remain. All trees to remain in place within the limits of work shall be protected from damage by workmen, equipment, and operations. Insofar as prosecution of the work allows, following removal of surrounding pavements, etc., the root area beneath the tree drip line shall be protected from damage, including compaction. Protection shall include temporary fencing, barricades, etc. Warning tape will not be considered sufficient. 300-1.4 Payment. Add the following: Payment for clearing and grubbing shall be considered as included in other items of works and shall include full compensation for furnishing all labor, materials, tools, transportation, tree trimming, root pruning, vegetation, debris disposal and other equipment and incidentals to perform the work 300-2 UNCLASSIFIED EXCAVATION 300-2.1 General. Unclassified. Unclassified excavation shall consist of all excavation, including roadways, bituminous pavement, and concrete pavement, curb, A-93 SPC22-08 3-4 walk, gutters, cross gutters, driveways, and access ramps, unless separately designated. 300-2.7 Selected Material. The text of Subsection 300-2.7 of the Standard Specifications is hereby deleted and replaced with the following: Selected materials encountered in the excavations within the project limits that meet the specifications for base material, trench bedding or backfill, topsoil, or other specified materials shall be used as shown on the Plans, in the Specifications, or as directed by the Engineer. Topsoil excavated may be considered only for the purpose of backfilling areas to be planted. 300-2.9 Payment. The first sentence of Subsection 300-2.9 of the Standard Specifications is hereby amended as follows: Payment for unclassified performed as part of the work for “remove and construct” bid items, including removal of extra AC thickness shall be paid for as part of the work for that item, and no additional compensation will be allowed. SECTION 301 - SUBGRADE PREPARATION, TREATED MATERIALS AND PLACEMENT OF BASE MATERIAL 301-1 SUBGRADE PREPARATION 301-1.3 Relative Compaction. Delete the first paragraph of Subsection 301-1.3 Relative Compaction of the Standard Specifications and replace with the following: When pavement is to be placed directly on subgrade material, the top 6 inches of subgrade material shall be compacted to a relative compaction of 95 percent. When base or subbase material, curb, gutter alley pavement, driveways, or sidewalk are to be placed on the subgrade material, the top 6 inches of such subgrade material shall be compacted to a relative compaction of 90 percent. A-94 SPC22-08 3-5 SECTION 302 - ROADWAY SURFACING 302-5 ASPHALT CONCRETE PAVEMENT 302-5.1 General. Subsection 302-5.1 General is hereby amended thereto by adding the following paragraphs: Cracks, joints, and holes to be filled shall be cleaned after cold milling. AC for AC pavement repairs and for PCC pavement repairs shall be placed the same day as removals are performed. 302-5.4 Tack Coat. Add the following: Asphalt tack coat material shall be Thermoplastic Polymer Modified HPS No Track Tack (No Track Tack) by Paramount Petroleum, or an approved equal. This item shall consist of full coverage of No Track Tack to be applied as tack coat between all contact surfaces for overlay and patch repairs. The Material is to be applied at 325 to 425 degrees F with a distributor truck at typical application rates of 0.08 to 0.15 gal/square yard. The exact application rate will be determined by surface conditions at time of application. The Thermoplastic Polymer Modified HPS No Track Tack shall meet the following criteria: Test Method Typical Properties Specification Digested whole tire rubber 2 1-3 Softening Point Degree F D36 165 160 Min Penetration @ 77 Deg. F 100g, 5 sec, Dmm D-5 16 10 Min Brookfield Viscosity @ 275 Deg. F cPs* D4402 975 3000 Max Brookfield Viscosity @ 350 Deg. F cPs* D4402 185 300 Max *BKF LV II, spdl #21 @ 20 RPM A-95 SPC22-08 3-6 The tack coat shall be applied to the existing pavement on the areas to receive the ARHM or AC, or slurry where specified. The Engineer shall approve the exact rate and number of applications. Two heavy coats of SS 1h shall be applied to vertical joints for patching. All contact surfaces with new asphalt shall be painted tack coat immediately before the asphalt concrete is placed. The tack coat shall be applied as specified in Subsection 302-5.4 of the Standard specifications and these special Provisions. Thermoplastic Polymer Modified No Track Tack shall be applied only when the existing surface is dry and the atmospheric temperature is 50 deg. F and rising. NO material shall be applied when rain is imminent. The Thermoplastic Polymer Modified No Track Tack shall be heated slowly to 325-425 degrees F. At no time shall the product be heated above 450 degrees F. The product shall be applied through a distributor truck equipped with a heating unit and shall maintain tack coat at or above 325 degrees F. It shall be equipped with a full circulating spreader bar and pumping system capable of applying the Thermoplastic Polymer Modified No Track Tack material within + 0.01 gallons per square yard tolerance of specified application rate and give uniform covering of the surface to be treated. The distributor shall also include a tachometer, pressure gauge, and volume measuring device and thermometer. The application rates shall be 0.15 gallons per square yard for all ARHM or AC overlay and slurry seal (where specified) or as otherwise directed by the Engineer. If the pavement temperature reaches over 130 degrees F, the application rate will be reduced to minimum 0.08 gallons per square yard on overlay applications. Paving asphalt shall not be applied until the preparation of the existing surface has been completed and thoroughly cleaned, and then only so far in advance of placing the asphalt concrete overlay as permitted by the Engineer. The No Track Tack shall not be left exposed overnight. Existing concrete curb faces and all concrete not to be overlaid shall be protected against disfigurement from the asphalt tack coat. Residue of the material shall be removed from concrete surfaces to return the concrete to its original condition unless otherwise directed by the Engineer. Excessive tracking of tack coat onto adjacent pavements will require immediate clean-up. If significant amounts of asphalt tack coat are tracked onto existing adjacent pavements, the contractor shall be required to clean it off to the satisfaction of the City Engineer or provide a slurry seal to restore the pavement at their own expense. This shall apply to the entirety of asphalt haul routes to and from the project sites. A-96 SPC22-08 3-7 On all vertical joins of AC patching, apply SS-1H tack coat uniformly in two coats of .20 gallons per square yard each with full "break" in between, or .20 gallons per square yard of HPS No Track Tack uniformly in one coat. Tack coat shall not be applied when the temperature of the surface to be tacked is below 40o F in the shade. A tack coat shall be applied at the following: 1. Pavement joins; 2. Areas where new pavement meets existing pavements; 3. Areas where lift sections from pavement placed on different days meet; 4. Trenches; 5. Areas where existing striping has been sandblasted; and 6. Raised valves and manhole covers. 302-5.5 Distribution and Spreading. Contractor shall provide 20-foot long automatic screed control on both sides of the paving machine for all paving with paving machine, as directed by Engineer. The asphalt concrete as delivered shall be deposited directly into the hopper of the spreading and finishing machine. Truck transfer and bottom-dump trucks are not allowed. Each paving machine used will require a paving foreman for each machine along with a full set of rollers as specified and two rakers and one shoveler laborer at a minimum. 302-5.6 Rolling. Rolling along a joint shall be such that the widest part of the roller is on the hot side of the joint. Rubber tire rollers shall be used on any leveling course. Three rollers shall be provided for installation of AC greater than 200 tons per hour, regardless of thickness. 302-5.7 Joints. Join lines between successive runs shall be within 6 inches of lane lines or center of street or a minimum of 14 feet outside of the outer most lane line or center of street, or 5 to 6 feet from a lane line or center of street and within a lane. The joint pattern for all pavement layers shall be submitted in writing to the Engineer for review and approval 2 weeks in advance of the first lift of A-97 SPC22-08 3-8 pavement to be placed. No exceptions to the specified requirements for joints shall be anticipated, and the Engineer’s decision shall be final. 302-5.9 Measurement and Payment. Compensation to provide all of the equipment to the site and operated as specified, including all rollers specified regardless of rolling pattern elected by Contractor, shall be considered included in the bid item price for AC or ARHM material. Measurement and payment for Remove and Construct AC Pavement Thickness per Plan (B-PG 64-10) shall be at the contract price per TON (TN) and include full compensation for all labor, materials, tools, equipment, and incidentals required to remove existing AC pavement, AB, and subgrade and to construct AC pavement to the lines and grades shown on the plans. This bid item will include furnishing the material, placement, compaction, prime coat, tack coat, tree root trimming, and all other work required to result in an asphalt pavement meeting the requirements of the specifications. Measurement & Payment for Construct AC Speed Hump complete in place, shall be on an Each (EA) basis and shall include full compensation and include but not limited to furnishing all materials, labor, tools, equipment, saw cutting, hauling, disposing, transportation, tack coat, and incidentals required to remove and construct the asphalt concrete speed bump in accordance with the plans, these Special Provisions and the Standard Specifications and no additional compensation will be allowed thereof. 302-9 ASPHALT-RUBBER HOT MIX (ARHM). 302-9.1 General. Add the following: All PCC surfaces, to be crossed by trucks used to haul ARHM, that are within 500 feet of the work limits shall be covered with sand or other durable covering prior to applying tack coat. Contractor shall have sufficient power brooms on site during all periods of distribution and spreading to provide for cleanup of haul routes and work areas. Power broom shall provide miscellaneous cleanup of ARHM spoils as directed by the Engineer. Power brooms used ahead of paving operations after acceptance of cold milling shall only sweep areas that are accepted as completed for cold milling. Power brooms shall not be operated more than 80 percent full of sweepings. Power brooms that have swept areas not accepted as A-98 SPC22-08 3-9 completed for cold milling shall not enter onto areas that are accepted as completed for cold milling 302-9.3 Distribution and Spreading. Add the following: The temperature of ARHM shall be high enough upon delivery that pavement temperature after two passes with the breakdown roller exceeds 290 degrees Fahrenheit (143 degrees Celsius). To avoid picking up loose rock in the overlay area, the tires of all trucks must be lightly oiled with linseed oil or soybean oil or approved equal. Diesel fuel will not be allowed on the project at all for oil down of any equipment. Raking of ARHM shall be eliminated as much as possible. ARHM material shall not be cast across the mat under any circumstance. Raking shall be just enough to set up edges for uniform joins without casting material. Screed controls shall be the predominant means of controlling material at joins. In areas where paving machines cannot be used due to space constraints, material shall not be thrown by shovels. Material shall be removed directly from the paving machine hopper and shall be placed directly in its final location, to be distributed with minimal raking. Material may be dumped directly from a truck, but further material distribution shall be by shovel directly to its final location with minimal raking. A small rubber tire tractor with a screed type attachment may be used to spread a pile dumped from a truck, but raking shall be minimized after spreading. The paving machine screed shall not be pulled across an area already paved with ARHM, even adjacent to narrow areas to be paved. Such narrow areas shall have ARHM distributed by methods specified by shovel or rubber tire tractor, unless the adjacent area has hardened enough and will not be significantly marred by passing the screed over it. Even if hardened adequately, Contractor shall spread rock dust by hand tools to avoid cohesion of the ARHM in the screed to the existing surface of such areas of freshly cured ARHM. Contractor shall maintain a functioning infrared heat measurement device in close proximity to each paving machine at all times. The infrared device shall be correlated by thermometer to the actual mat temperature prior to use. The correlation difference shall be applied to all readings thereafter. Contractor shall provide a pavement temperature reading, with an infrared heat measurement instrument, when requested by the Engineer. Inaccessibility of a heat measurement shall be cause for termination of paving operations. A-99 SPC22-08 3-10 Transverse cold joints shall be provided such that longitudinal joints are not left exposed at the end of the workday. 302-9.4 Rolling. Add the following: Initial breakdown rolling shall be vibratory. Rolling in vibratory mode shall not be performed after ARHM material temperature falls below 290 degrees F (143 degrees C), due to disturbance of the bonds beginning to set up in the binder at lower temperatures. An intermediate roller of the same or greater width than the breakdown roller shall be rolling directly behind the breakdown roller at all times, and paving shall cease if intermediate rolling is terminated for any reason. Additional intermediate rollers may be necessary depending on production rates. Once a rolling pattern is elected by Contractor, the rolling pattern shall remain consistent, unless conditions change and/or a modified rolling pattern is needed to conform to specification. All finish rolling shall be performed by a separate finish roller. To ensure optimum quality control, the use of more than one paver will require notification 3 days in advance to the Engineer, and will generally require one foreman, one sweeper, and a full complement of rollers per Subsection 302-5 of the Standard Specifications and this Subsection 302-9.5 for each paving machine. An extra breakdown roller shall be on site at all times, free of defects. Add the following subsections: 302-9.4.1 Density and Smoothness. Density and smoothness shall conform to Subsection 302-5.6.2, except the second and third paragraph of Subsection 302-5.6.2 shall not apply to ARHM. The compaction after rolling shall be 95 percent of density obtained with the California Kneading Compactor, California Test 304 as modified and measured in conformance to this Subsection 302-9.4.1. The field density of compacted ARHM shall be determined by: 1) A nuclear asphalt testing device, calibrated in conformance with California Test 375, except as modified in this Subsection A-100 SPC22-08 3-11 302-9.5.1, in the field designed to measure the density of pavement of the thickness being constructed; or 2) Core with density determined as follows: a) Saw the ARHM lift of pavement from the top of the core approximately perpendicular to the axis of the core, just above any underlying pavement or as necessary to obtain a clean flat surface at the bottom of the sample. b) Clean and dry the sample as described in ASTM 1188. c) Perform California DOT Test 308 Method A step a. d) Prior to proceeding to steps 308A b., 308A c., 308A d. and 308A e., place the core, top surface down, firmly into a flat pan of hot liquid paraffin approximately 1/4 inches deep. Allow the sample and paraffin to cool to firm solid state and remove the sample from the pan by cutting around the perimeter. Trim the edges of paraffin parallel to the side of the sample cylinder, and weigh the cylinder to obtain: G = Mass in grams of level sealed paraffin-treated specimen in air. e) Perform 308A b., 308A c., and 308A d on the sample from D) above. f) Complete the remainder of Test 308A, except replace the formula in 308A e. with the following: Bulk Specific Gravity = A (D – E) – (D – G) / F In case of dispute, 1) shall be used, except Contractor may elect to use 2), but all costs for such procedures shall be borne by the Contractor to provide the full set of coring, tests and documentation in conformance with the Standard Specifications, except all test methods shall be modified as specified in these Special Provisions. Also, Contractor shall notify the Engineer at least 3 days in advance of coring operations, and immediately after core testing is complete Contractor shall deliver cores to the Agency for verification. Nuclear test procedures, including correlation with core densities, shall be in conformance with California Test 375, except as follows: A-101 SPC22-08 3-12 If a test section is placed and compacted for that purpose, rolling shall be provided as follows: 1) 2 passes with a vibratory breakdown roller above 290 degrees F; and 2) 4 passes with a static roller above 200 degrees F. Core locations for correlation with cores shall be selected based on appearance of relatively tight surface texture, and the test strip shall be selected on this basis. If a test location is determined to have a significantly open texture relative to other areas within the test strip, the location shall not be used. This selection criteria are not to be considered significant to the outcome of, but only as a guideline towards obtaining samples that are relatively well compacted to yield results with minimum standard deviation. The locations shall be well clear of grade breaks and joints. One core centered on the gauge will be used instead of two at each location. Use method 2) in this Subsection 302-9.5.1 to determine density of cores. Surface voids shall not be filled with sand. Contractor will be notified in writing at least 5 days in advance of such correlation testing and will be invited to have a nuclear gauge onsite to correlate a second gauge. If not independently calibrating at that time, Contractor shall bear the full expense of performing correlation for his nuclear gauge under the specified procedures, but shall notify the City 5 days in advance of such correlation testing, such that the City can correlate with the Contractor’s gauge, if Contractor disagrees with City’s test results. TABLE 302-9.4.1A REDUCED COMPENSATION FACTORS Relative Compaction (Percent) Reduced Compensation Factor Relative Compaction (Percent) Reduced Compensation Factor 95.0 0.000 93.4 0.062 94.9 0.002 93.3 0.068 94.8 0.004 93.2 0.075 94.7 0.006 93.1 0.082 94.6 0.009 93.0 0.090 94.5 0.012 92.9 0.098 94.4 0.015 92.8 0.108 94.3 0.018 92.7 0.118 94.2 0.022 92.6 0.129 94.1 0.026 92.5 0.142 94.0 0.030 92.4 0.157 93.9 0.034 92.3 0.175 93.8 0.039 92.2 0.196 93.7 0.044 92.1 0.225 93.6 0.050 92.0 0.300 A-102 SPC22-08 3-13 93.5 0.056 302-9.4.2 Compaction Payment Reductions. Based on laboratory tests on AC pavements revealing a highly significant loss of life span for each 1 percent reduction of compaction, and the well known catastrophic effect of oxidation and stripping of asphalt products due to interconnected voids that develop below 95 percent compaction, and the extreme expense of removing and replacing pavement not compacted to the specified minimum, a nominal deduction of payment will be applied for under-compacted ARHM pavement. The bidder in submitting a bid fully accepts the provisions in this Subsection 302-9.4.2 and agrees that the nominal payment deduction is acceptable and reasonable for these purposes. Payment reductions will be applied to ARHM compacted less than 95 percent of maximum density, the specified minimum, and greater than 91.9 percent of the maximum density based on nuclear testing with Part 3 Test Site Selection of California Test 375 modified as follows: A lot will be one day’s production or other lesser area of paving as determined by the Agency to be deficient in terms of compaction, and a pull will be the width between joints or edge of pavement as the lot is placed. Test site selection will conform to California Test 375 Part 3, except the number of tests shall be the area of the lot in square feet divided by 400 and any test site within .5m of a grade break or pavement joint shall be relocated laterally towards the center of the pull to .5m from such joint or grade break. The mathematical mean average of percent of maximum density represented by all these tests shall be calculated, except any test results outside of this mean plus two standard deviations based on all tests, shall be rejected. The mean average shall be calculated directly from the remaining values. A compensation reduction in conformance with Table 302-9.4.1A will be applied to the contract unit price for ARHM for material within any lot determined to be below minimum relative compaction, except any lot with tests indicating compaction 91.9 percent or less shall be removed and replaced at Contractor’s expense. 302-9.7 Rock Dust Blotter. Add the following: A-103 SPC22-08 3-14 Lack of uniformity of application of rock dust shall be cause to terminate paving operations. Rock dust blotter shall not be applied until intermediate rolling is complete, except as approved by the Engineer based on a fine uniform layer of rock dust, or at major intersections and access points. 302-9.9 Payment. Add the following: Payment for Construct ARHM Overlay (Thickness per Plan) shall be paid at the contract price per Ton (TN) and shall include, but not limited to, full compensation for furnishing all labor, materials, tools, equipment, transportation, tack coat, and other incidentals for doing all work, complete, and in place, involved in constructing ARHM overlay and crack sealing as indicated in the contract documents and no additional compensation will be allowed therefor. Replace section 302-11 with the following: 302-11 FOG SEAL 302-11.1 General Materials of the Fog Seal shall conform to section 203-3.4.4 Construction of Fog Seal shall conform to section 302-2.8.2 302-11.2 Measurement and Payment Measurement and payment for Fog Seal shall be paid at the contract price per Square Foot (SF) and shall include, but not limited to, compensation in for furnishing and applying the material as specified, including all labor, equipment, and materials necessary for the, construction and no additional compensation will be allowed therefor. SECTION 303 - CONCRETE AND MASONRY CONSTRUCTION 303-5 CONCRETE CURBS, WALKS, GUTTERS, CROSS GUTTERS, ALLEY INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS 303-5.1.1 General is hereby amended thereto by adding the following paragraphs: Concrete areas behind sidewalks, driveways and right-of-way shall be considered as walks. The Contractor shall protect all new concrete installations from damage by others (subcontractors or the general public A-104 SPC22-08 3-15 such as, blemishes, water stains, stress cracks, graffiti markings, etc.). The removal and replacement of damaged concrete work shall be performed and no additional cost to the Agency (City). Concrete sidewalk shall be a minimum 4” thick over native soil compacted to a minimum of 95% relative compaction per the Standard Plans for Public Works Construction 112-2 and 113-2. Actual limit of concrete removal shall extend to nearest score mark or joint, if nearest score mark or joint is within 3’ limit of removal. Residual from any saw-cutting shall be removed by vacuum. The downstream drain inlet shall be protected. In no case shall the residual be allowed to enter the storm drain system. Sawcutting shall be accomplished by the use of a power driven saw. The depth of the cut shall be deep enough to provide a clean, straight break without loosening, cracking, or damaging adjoining asphalt or concrete. A clean sawcut edge shall be maintained until new concrete sidewalk is constructed. The exact location of sidewalk removal shall be approved by the City Engineer in the field. Generally, sawcuts shall be on existing joints or score mark. All necessary sawcutting of existing concrete sidewalks shall be to the lines as required by the City Engineer. Sawcutting shall be included in the unit price and no further compensation shall be made. It is Contractor’s responsibility to protect all existing adjacent features such as landscaping, irrigation system, property’s fence/wall/gates, curb and gutter, pull boxes, utility boxes, and etc. in place per subsection 400-1 All damages to these items shall be fixed to the satisfaction of City Engineer without any additional compensation. Concrete sidewalk shall be constructed to the line, grades and designs shown on the plans or as ordered by the City Engineer. Existing surfaces to be joined shall be sawcut on a neat, straight line at the join location. The Contractor shall remove and replace any new concrete work with graffiti markings and blemishes at no additional cost to the City. Unless otherwise specified, soil in subgrade for curb and gutter shall be compacted to a relative compaction of ninety-five (95) percent in the top six (6) inches of subgrade. In areas where new concrete, curbs, and gutters are adjacent to asphalt paving, a two-foot wide strip of new paving (slot paving) will be required. In areas where new curb ramps are adjacent to asphalt paving the new paving (slot paving) shall comply with accessibility requirements. Existing base material will be compacted to 95% compaction or better. The new pavement A-105 SPC22-08 3-16 shall be 6-inch thickness full depth asphalt concrete paving. Where new asphalt concrete is being placed against asphalt concrete or Portland Cement Concrete, tack coat shall be applied to vertical edges. Where new curbs are constructed the area at back of curb shall be filled, graded to drain, and improvements replaced in-kind to match the existing adjacent improvements. Detectable warning surface (truncated domes) for curb ramps shall be Cast- in-Place System per Armor Tile Part No. ADA-C-3648 or approved equal, unless otherwise noted. Color shall be dark gray or City select. Payment of detectable warning surface shall be included in the unit price bid for removal and construction of new curb ramps per SPPWC Standard Plan No. 111-5. 303-5.9 Measurement and Payment Payment for Remove and Construct Curb and Gutter (Type per Plan and Bid Schedule) shall be paid at the contract price per Linear Foot (LF) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, hauling, disposing, slot pavement, tack coat, saw cutting and incidentals for the construction of curb and gutter complete in place and no additional compensation will be made therefor. Payment for Remove and Construct 4-inch Thick PCC Sidewalk per SPPWC Std. Plan 113-2 shall be paid at the contract price per Square Foot (SF) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, hauling, disposing, saw cutting and incidentals for the construction of sidewalk complete in place and no additional compensation will be made therefor. Payment for Remove and Construct Commercial Driveway per SPPWC Std. Plan 110-2 Type per Plan shall be paid at the contract price per Square Foot (SF) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, hauling, disposing, slot pavement, tack coat, saw cutting and incidentals for the construction of commercial driveway complete in place and no additional compensation will be made therefor. Payment for Remove and Construct Cross Gutter/Spandrel per SPPWC Std. Plan 122-3 shall be paid at the contract price per Square Foot (SF) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, hauling, disposing, slot pavement, tack coat, saw cutting and incidentals for the construction of cross gutter complete in place and no additional compensation will be made therefor. A-106 SPC22-08 3-17 Payment for Remove and Construct Curb Ramp per SPPWC Std Plan 111-5 (Case and Type, per Plan and Bid Schedule) shall be paid at the contract price per Each (EA) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, hauling, disposing, slot pavement, tack coat, saw cutting and incidentals for the construction of curb ramp complete in place and no additional compensation will be made therefor. Payment for Remove and Construct Curb Ramp per Detail shall be paid at the contract price per Each (EA) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, hauling, disposing, hand rail, slot pavement, tack coat, saw cutting and incidentals for the construction of curb ramp complete in place and no additional compensation will be made therefor. A-107 SPC22-08 4-1 SPECIAL PROVISIONS PART 4 EXISTING IMPROVEMENTS SECTION 400 – PROTECTION AND RESTORATION 400-1 GENERAL Subsection 400-1 GENERAL paragraph three (3) is hereby deleted and amended thereto by the following paragraph: Maintenance of street and traffic signal systems that are damaged, temporarily removed or relocated shall conform to 701-2. Where existing traffic striping, pavement markings, and curb markings are damaged or their reflectivity reduced by the Contractor's operations, such striping or markings shall also be considered as existing improvements and the Contractor shall repaint or replace such improvements. 400-2 PERMANENT SURVEY MARKERS Subsection 400-2 PERMANENT SURVEY MARKERS paragraph two (2) is hereby deleted and amended thereto by the following paragraph(s): The Contractor shall submit to the Engineer a minimum of seven (7) days prior to the start of Work a list of controlling survey monuments which may be disturbed. The Contractor shall bear the expense of replacing any survey monuments that may be disturbed without permission. Payment of preservation and replacement of survey monuments shall be made per Subsections 3-10.2 Survey Service, 309-4 Payment and 400-3 Payment. Replacement shall be done only under the direction of the Engineer by Registered (licensed) Licensed Land Surveyor of a Registered Civil engineer authorized to practice land surveying within the state. The Contractor will hire a licensed Engineer to: a) Set survey points outside the affected work area that reference and locate each controlling survey monument that may be disturbed, b) File a Corner Record or Record Survey with the County Surveyor after setting the survey points to be used for re-establishment of the disturbed controlling survey monuments, and c) File a Corner Record or Record Survey with the County Surveyor after re-establishment of the disturbed controlling survey monuments. A-108 SPC22-08 4-2 400-3 PAYMENT Subsection 400-3 PAYMENT first paragraph is hereby deleted and amended thereto by the following paragraph: No separate or additional payment will be made for 1) protection of existing improvements, and 2) restoration of existing improvements. All costs to the Contractor for protecting, removing, restoring, relocating, repairing, replacing, or reestablishing existing improvements shall be included in the bid. Permanent survey markers will be restored at the Contractor own expense. SECTION 401 – REMOVAL 401-2 ASPHALT CONCRETE PAVEMENT Add the following paragraphs Bituminous Pavement. Bituminous pavement shall be removed to neatly sawed edges. Saw cuts shall be to a minimum depth of 3 inches. Where only the surface of existing bituminous pavement is to be removed, the method of removal shall be approved by the Engineer, and a minimum laying depth of 1 inch of new pavement material shall be provided at the join line. Where bituminous pavement adjoins a trench, the edges adjacent to the trench shall be saw cut to neat straight lines before resurfacing to ensure that all areas to be resurfaced are accessible to the rollers used to compact the subgrade or paving materials. Bituminous pavement on curb and gutter, sidewalk or drive approaches shall be removed by heating with a torch to soften the pavement without creating smoke. Softening shall be performed until the bituminous material can be easily scraped away down to the underlying PCC surface. The blade used for scraping shall be maintained straight along its edge and clean. Bituminous material shall be scraped in this manner until it is completely removed. 401-3 CONCRETE AND MASONRY IMPROVEMENTS. 401-3.1 Concrete Pavement. Add the following: “Concrete Pavement. Concrete pavement shall be removed to neatly sawed edges. Saw cuts shall be made to a minimum depth of 3 inches. If a saw cut in concrete pavement falls within 3 feet of a construction joint, cold joint, expansion joint or edge, the concrete shall be removed to the joint or edge. A-109 SPC22-08 4-3 The edges of existing concrete pavement adjacent to trenches, where damaged subsequent to saw cutting of the pavement, shall again be saw cut to neat straight lines for the purpose of removing the damaged pavement areas. 401-3.2 Concrete Curb, Walk, Gutters, Cross Gutters, Curb Ramps, Driveway, and Alley Intersections Add the following: Concrete shall be removed to neatly sawed edges with saw cuts made to a minimum depth of 1½-inches. Concrete sidewalk, or driveway to be removed shall be neatly sawed in straight lines either parallel to the curb or at right angles to the alignment of the sidewalk. No section to be replaced shall be smaller than 30 inches in either length or width. If the saw cut in sidewalk, access ramp, or driveway would fall within 30 inches of a construction joint, expansion joint, or edge, the concrete shall be removed to the joint or edge, except that where the saw cut would fall within 12 inches of a score mark, the saw cut shall be made in and along the score mark. Curb and gutter shall be sawed to a depth of 1½-inches on a neat line at right angles to the curb face. 401-7 PAYMENT. Add the following: Payment for removals performed as part of the work for “remove and construct” bid items shall be paid for as part of the work for that item, and no additional compensation will be allowed therefore. SECTION 402 – UTILITIES 402-1 LOCATION Subsection 402-1.1 General paragraph one (1), only, is hereby deleted and amended thereto by the following paragraph:402-1.1 General. Known utilities and their respective owners are shown on the Plans or specified in the Special Provisions. Where underground utilities are shown on the Plans, the Contractor shall assume every property parcel will be served by a connection for each type of utility. The location and existence of any underground utility or substructure was obtained from a search of available records. No guarantee is made or implied that the information is complete or accurate. It shall be the Contractor's responsibility alone to determine the exact location of underground utilities or substructures of every nature and to protect them from damage. The Contractor shall excavate and expose all A-110 SPC22-08 4-4 high-risk underground facilities. The Contractor shall notify the owners of all utilities and substructures as set forth in the General Specifications. Add the following Subsections: 402-1.1.1 MANDATORY NOTIFICATION PRIOR TO EXCAVATION The Contractor’s attention is direct to Section 4215.5 through 4217 of the Government Code of the State of California. This requires that two (2) working days prior to commencing any excavation “Underground Service Alert of Southern California” (USA) shall be notified by phone, toll free 1-800-227-2600, for the assignment of an Inquiry Identification Number. Construction Contractor shall contact all utility companies (e.g. gas company, electric company, telephone company, cable company, water company, and refuse collectors) at least five (5) working days prior to commencing work and shall verify the location of any known utilities and determine whether or not a representative of each company will be present during excavation: Additionally, the Contractor shall also notify local entities of his/her schedule fourteen (14) days prior to commencing work, including, local law enforcement agencies, the Post Office, Public Schools, and Bus Companies. No excavation shall commence unless the Contractor has obtained the USA Inquiry Identification Number. 402-1.1.2 ACCURACY OF UTILITIES INFORMATION The locations of known existing major utilities, whether above ground or underground, are indicated on the plans. Information and data reflected in the Contract Documents with respect to underground and above ground utilities at or contiguous to the site is based upon information and data furnished to the City and the Engineer by the owners of such utilities, and the City does not assume responsibility for the accuracy or completeness thereof. The Contractor shall take all possible precautions for the protection of unforeseen utility lines to provide for uninterrupted service and to provide such special protection as may be necessary. A-111 SPC22-08 4-5 The Contractor shall be responsible for determining the location and depth of all underground facilities, including service connections, which may affect or be affected by his/her operations and he/she shall include the cost to pothole all utilities within the limits of work in his/her bid. If an existing utility line, which has been marked by Underground Service Alert or is shown on the plans, is damaged by the Contractor, the Contractor shall repair the line and bear the cost thereof. Contractor shall be aware that electrical conduits between street and traffic lights may exist beneath pavement and/or sidewalk in areas where such lights are in place and that said conduits are not shown on these plans. In the event that the Contractor damages any existing utility lines that are not shown, shown incorrectly or the locations of which are not made known to the Contractor prior to excavation, a telephone call and written report shall be made immediately to the Utility owner, the Engineer, and to the City. If directed by the City, the Contractor shall make repairs under the provisions for changes and extra work contained in SECTION 3 – CONTROL OF THE WORK of the SSPWC Standard Specification. 402-2 PROTECTION Subsection 402-2 PROTECTION the fourth paragraph is hereby deleted and amended thereto by the following paragraph: The contractor shall immediately notify the Engineer and the utility owner if any utility is disturbed or damaged. The Contractor shall bear the costs of the repair or replacement. 402-4 RELOCATION Subsection 402-4 RELOCATION the second sentence of the fourth paragraph is hereby deleted and amended thereto by the following sentence: When not otherwise required by the Plans and Specifications and when directed by the Engineer, the Contractor shall arrange for the relocation of service connections, as necessary, between the meter and property line, or between the meter and limits of construction. A-112 SPC22-08 4-6 402-5 DELAY DUE TO UTILITY CONFLICTS Subsection 402-5 DELAY DUE TO UTILITY CONFLICTS the second paragraph is hereby deleted and amended thereto by the following two (2) paragraphs: The Contractor will not be entitled to damages or additional payment for delays attributable to utility relocations or alterations if correctly located, noted and completed in accordance with Subsection 402-1. The Contractor shall ascertain further detailed information to coordinate his work to this effect. All notification of utility companies shall be by the Engineer based on Contractor's request as submitted to the Engineer at least 24 hours in advance of the needed work. Any costs for delay of the Contractor of utility companies in this regard shall be assigned to the Contractor, if these costs are a result of the Contractor's request being untimely in any respect, except for the utility company not responding at their agreed time. SECTION 403 – MANHOLE ADJUSTMENT AND RECONSTRUCTION 403-1 GENERAL Subsections 403-1 is hereby amended by adding thereto to Section 403 of the Standard Specifications as follows: 403-1.1 Adjustment of Los Angeles County Flood Control District Manhole Frame and Cover Sets to Grade. Adjustments to grade of Los Angeles County Flood Control District Manhole Frame and Cover sets do not require a District permit. However, the Contractor shall notify the Inspection Department at (818) 458-3129, 24 hours in advance of any work in the area of the manhole. 403-1.2 Adjustment of Los Angeles County Sanitation District Manhole Frame and Cover Sets to Grade. Los Angeles County Sanitation District manhole frames and covers shall be set to finish grade as follows: 1. Contractor shall notify the District’s Superintendent of Maintenance, (310) 638-1161 or (310) 774-7272, 48 hours prior to commencement of any work in the area of the manhole. A-113 SPC22-08 4-7 2. If grade over manhole is to be lowered: a. Contractor shall furnish and deliver a temporary steel cover plate of thickness and size approved by the District for said manhole. b. Contractor shall excavate around the manholes to a depth and distance outside of the manhole as required by the District for said manhole. c. District shall remove the existing manhole frame and cover, and any interfering portion of the manhole shaft, and shall place the steel cover plate over the manhole. d. Contractor shall store and protect frame and cover for later installation by the District and shall fill and/or pave over the steel plate to final grade. e. Contractor shall remove paving and/or fill as necessary to permit the District to raise manhole to final grade. (Removal of paving and/or fill shall be to a minimum of 2 inches outside of the manhole if the steel plate is less than 6 inches below final grade and 12 inches outside of the manhole if the steel plate is more than 6 inches below final grade.) (Removal of paving and/or fill shall be to a minimum of 2 inches outside of the manhole if the steel plate is less than 6 inches below final grade and 12 inches outside of the manhole if the steel plate is more than 6 inches below final grade.) f. District personnel shall raise manhole and set frame and cover to grade. g. Contractor shall place and compact the backfill and pavement as necessary to complete the work. 3. If grade over manhole is to be raised: a. Contractor shall fill and/or pave directly over frame and cover to final grade. b. Steps (e) through (g) of 2 above shall be followed, except that if grade is to be raised more than 2 feet, the A-114 SPC22-08 4-8 Contractor shall excavate around the manhole shaft under step (2) to a depth and diameter as necessary, for the District to remove and reconstruct manhole shaft with required taper and as specified by the District. 403-1.3 Adjustment of Water Valve Box Frame and Cover. Water valve box frame and cover within the area to be paved or graded shall be set to finish grade by the Contractor as required by the Plans and Specifications. In the case of portland cement concrete, water valve box frame and cover shall be set to finish grade by the Contractor before paving. 403-3 MANHOLES IN ASPHALT CONCRETE PAVEMENT Subsection 403-3 is amended by adding thereto the following paragraph: Pavement patch material around all frame and covers shall conform to the finish pavement layer specifications; PG 64-16 ARHM GG-C. 403-5 PAYMENT Subsection 403-5 is amended by adding thereto the following paragraph: Payment for Adjust Water Valve to Grade shall be paid at the contract price per each (EA) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, and incidentals for adjusting water valves to grade and no additional compensation will be made therefor. Payment for Adjust Manhole Frame to Grade shall be paid at the contract price per Each (EA) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, and incidentals for adjusting manhole frame to grade and no additional compensation will be made therefor. Payment for Adjust Water Meter to Grade shall be paid at the contract price per each (EA) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, and incidentals for adjusting water meter to grade and no additional compensation will be made therefor. Payment for Adjust Pull Box to Grade shall be paid at the contract price per each (EA) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, and A-115 SPC22-08 4-9 incidentals for adjusting pull box to grade and no additional compensation will be made therefor. Payment for Adjust Gas Valve to Grade shall be paid at the contract price per each (EA) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, and incidentals for adjusting gas valve to grade and no additional compensation will be made therefor. SECTION 404 – COLD MILLING 404-2 MILLING MACHINES 404-2.1 General Add the following: h) The straight edge grade along the edge of the cold plane area shall not deviate more than ¼-inch below nor 1/8-inch above the grade specified in the Plans or Specifications. 404-7 WORK SITE MAINTENANCE Section 404-7 is amended thereto by adding the following paragraphs: Cold milling will not be considered complete until all loosened material is removed from the project site. Paving shall not commence until the day after cold milling is complete. Cold milled streets shall be approved by the Engineer as completed for cold milling prior to paving. Sweepers used for cold mill sweeping shall not enter on the streets approved as completed for cold milling. 404-12 PAYMENT Payment for Cold Mill Existing AC Pavement (Depth Per Plan and Bid Schedule) shall be paid at the contract price per square foot (SF) and include full compensation and include but not be limited to furnishing all labor, materials, tools, equipment and incidentals required to cold mill existing asphalt concrete pavement. and no additional compensation will be allowed therefor. A-116 SPC22-08 6-1 SPECIAL PROVISIONS PART 6 TEMPORARY TRAFFIC CONTROL SECTION 600 – ACCESS 600-1 GENERAL Subsection 600-1 GENERAL is hereby amended thereto by adding the following paragraphs: The Contractor shall notify the occupants of all affected properties at least 48 hours prior to any temporary obstruction of access. Vehicular access to property line shall be maintained, except as required for construction for a reasonable period of time. No overnight closure of any driveway will be allowed, except as permitted by the Engineer. At least 7-working days prior to commencing work, the Contractor shall submit his final construction schedule to the Engineer for approval. This schedule shall allow affected people ample "on-street" parking within a reasonable distance from their homes and businesses. Requests for changes in the schedule shall be submitted by the Contractor to the Engineer for approval at least 48 hours prior to the scheduled operations on the streets affected. All work shall be scheduled so that all areas are open to traffic between 4p.m. and 8a.m. the following day. Traffic shall be directed through the project with warning signs, cones and flagpersons in a manner that provides maximum safety for traffic and the workers, and the least interruption of the work. SECTION 601 - TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND MAINTENANCE WORKS ZONES 601-1 GENERAL Add the following Subsection: 601-1 Payment A-117 SPC22-08 6-2 Payment for Traffic Control for bid schedules A and B shall be paid at the contract price per lump sum (LS) and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, and incidentals for providing traffic control as required by Section 601 and no additional compensation will be made therefor. Payment for Traffic Control for bid schedule C shall be considered to be included with other items of work and shall include full compensation and include but not limited to furnishing all labor, materials, tools, equipment, and incidentals for providing traffic control as required by Section 601 and no additional compensation will be made therefor. 601-3 TEMPORARY TRAFFIC CONTROL (TCC) ZONE DEVICES 601-3.4 Operation and Maintenance 601-3.4.1 General Add the following: The Contractor shall schedule an employee to police the temporary delineators and barricades within the travel way during weekday, nonworking hours and over Saturdays, Sundays, and holidays. Any corrective work required to be done by Agency forces shall be back charged to the Contractor based on the actual costs, plus Agency overhead and withheld from the final payment. 601-3.5 Signs and Signage Subsection 601-3.5.1 General paragraph three (3) is hereby deleted and amended thereto by the following paragraph: Temporary “No Parking” and “No Stopping” signs shall be installed at least forty-eight (48) hours before enforcement. Temporary “No Parking” and “No Stopping” signs shall be installed and removed as specified in the Special Provision. The temporary “No Parking” and No Stopping” signs shall be placed no more than 250 feet apart on each side of the street and at shorter intervals if conditions warrant. Signs shall be posted only for the areas necessary to accomplish the work. The Contractor shall provide the signs and will be responsible for adding the dates and hours of closure to the signs, removal of the signs, and furnishing and placing of barricades, if necessary, for posting of signs. All signs shall be removed within 48 hours after the effective date. A-118 SPC22-08 SS-1 SPECIAL PROVISIONS SIGNING, STRIPING, AND PAVEMENT MARKERS All equipment, materials, and components for signing and striping, and the installation thereof, shall conform to the 2018 Caltrans Revised Standard Plans, and Revised Standard Specifications, Section 81, “Miscellaneous Traffic Control Devices,” Section 82 “Signs and Markers”, and Section 84, "Markings", unless otherwise noted in these Special Provisions and on the Plans. These Plans and Specifications are hereinafter referred to as State Standard Plans and State Standard Specifications. Copies of these documents are available from Caltrans, District 7 office at 100 South Main Street, Los Angeles, California 90012 or from Caltrans, 6002 Folsom Boulevard, Sacramento, California 95819, (916) 445- 3520. All materials required for the completion of work as shown on the Plans shall be provided by the Contractor. SECTION 81 - MISCELLANEOUS TRAFFIC CONTROL DEVICES 81-3 PAVEMENT MARKERS 81-3.02 Materials. 81-3.02E Epoxy Adhesive. Adhesive for raised pavement markers shall be rapid set type epoxy. Removal of pavement markers shall be per Section 81-8.03B, "Remove Pavement Markers," of the State Standard Specifications. 81-3.04 Payment. Payment for pavement markers shall be included in the lump- sum price bid for signing and striping, and no additional compensation will be allowed therefor. SECTION 82 – SIGNS AND MARKERS 82-3 ROADSIDE SIGNS 82-3.03 Construction. Relocated signs shall be installed using existing posts at new locations and shall be set at a minimum 30-inch depth and at a minimum 12- inch square portland cement concrete (PCC). The post depth of the concrete footing shall be sufficient to extend at least 6-inches below the bottom of the posts. ¼-inch expansion paper shall be placed between the sign foundation and sidewalk. New signs shall be installed using metal posts set at a minimum of 30-inch depth in a minimum 12-inch square PCC, except as specified otherwise, the metal post shall be 2-inch square “Qwik Punch” posts. The length of the metal post shall be A-119 SPC22-08 SS-2 sufficient to extend from the top of the sign to 30-inches below the top of the concrete footing and provide a 7-foot clearance between the finished grade and the bottom of the sign. The depth of the concrete footings shall be sufficient to extend at least 6-inches below the bottom of the posts. ¼-inch expansion paper shall be placed between the sign foundation and sidewalk. Drill holes for bolts, threaded rods, or expansion anchorage devices drilled in existing concrete by a method that will not shatter the concrete adjacent to the holes. Repair any spalling or chipping of concrete structures at contractor’s expense. Marker and delineators shall conform to the provision in Section 81, "Miscellaneous Traffic Control Devices." 82-3.04 Payment. Payment for signing shall be included in the lump sum price bid for signing and striping, and no additional compensation will be allowed therefor. SECTION 84 - MARKINGS 84-2 TRAFFIC STRIPES AND PAVEMENT MARKINGS 84-2.02 Materials. 84-2.02A General. Traffic stripes, pavement markings, crosswalks, and arrow markings shall be paint three (3) coats, unless otherwise shown on the plans. Curb markings shall be paint, two (2) coats. Contractor shall repaint all curb markings within the project limits as noted on the plans. 84-2.02B Thermoplastic. Traffic striping shall be thermoplastic including crosswalks, arrows and other pavement legends, as shown on plans. 84-2.02C Paint. Traffic striping shall be paint including crosswalks, arrows and other pavement legends. Paint shall be ready-mixed rapid dry type. Curb markings shall be paint. Paint shall be ready-mixed rapid dry type. Ready-mixed paints shall be suitable for use on either asphalt concrete or Portland cement concrete. 84-2.03 Construction. 84-2.03A General. The Contractor shall furnish the necessary control points for all striping and markings and shall be responsible for the completeness and accuracy thereof to the satisfaction of the Engineer. A-120 SPC22-08 SS-3 The Contractor shall establish all traffic striping between these points by stringline or other method to provide striping that will vary less than ½-inch in 50-feet from the specified alignment. When no previously applied figures, markings, or traffic striping are available to serve as a guide, suitable layouts shall be spotted in advance of the permanent paint application. Traffic lines may be spotted by using a rope as a guide for marking spots every 5-feet, by using a marking wheel mounted on a vehicle, or by any other means satisfactory to the Engineer. The Contractor shall mark or otherwise delineate the traffic lanes in the new roadway or portion of roadway, or detour before opening it to traffic. The Contractor shall provide an experienced technician to supervise the location, alignment, layout, dimensions, and application of the paint. Spotting shall be completed prior to the removal of any existing stripes. Existing stripes and markings shall be removed prior to painting new stripes and markings, but in no case shall any section of street be left without the proper striping for more than 24 hours, or over weekends or holidays. The installation of traffic stripes includes placement of raised pavement markers when called for on the plans. Adhesive for raised pavement markers shall be per Section 81, “Pavement Markers.” Existing traffic stripes (including raised pavement markers), pavement legends, and markings that do not conform to the plans shall be removed by grinding method per Section 81-8.03B, “Remove Pavement Markers,” and Section 84-9.03B, "Remove Traffic Stripes and Pavement Markings" of the State Standard Specifications. 84-2.03C Application of Stripes and Markings. 84-2.03C(3) Painted Traffic Stripes and Pavement Markings. Paint shall be applied in three (3) coats. For those locations where raised pavement markers are to be installed on painted stripes, paint shall be applied prior to installation. The second coat of paint shall be applied no less than 24 hours from application of the first coat. The third coat of paint shall be applied no less than 24 hours from application of the second coat. A-121 SPC22-08 SS-4 Each coat of paint shall include glass beads. 84-2.04 Payment. Payment for striping details, pavement markings, and curb markings shall be included in the lump sum price bid for signing and striping, and no additional compensation will be allowed. A-122 SPC22-08 TS-1 SPECIAL PROVISIONS ELECTRICAL WORK AND SYSTEMS All equipment, materials, and components for traffic signal loop replacement shall conform to the 2018 Caltrans Revised Standard Plans and Revised Standard Specifications, Section 86, "Electrical Work" and Section 87 “Electrical Systems” unless otherwise noted in these Special Provisions and on the Plans. These Plans and Specifications are hereinafter referred to as State Standard Plans and State Standard Specifications. Copies of these documents are available from the Caltrans, District 7 office at 100 South Main Street, Los Angeles, California 90012 or from Caltrans, 6002 Folsom Boulevard, Sacramento, California 95819, (916) 445-3520. All materials required for the completion of work as shown on the Plans shall be provided by the Contractor. SECTION 86 – GENERAL 86-1.01 General. 86-1.01C Submittals. The schedule of values (cost breakdown) shall be submitted to the Engineer in conjunction with equipment list and drawings. Equipment List and Drawings shall be submitted to the Engineer within ten (10) working days after the date of the Notice of Contract Approval. Materials lists, manufacturer's data, brochures, technical data, etc., shall be labeled and identified, and shall be submitted in bound booklet form. The Contractor shall retain one copy of all approved material lists and samples at the job site, readily accessible for inspection by the Engineer. Said materials lists and samples shall be the basis for approval or rejection of work. The Contractor shall guarantee the entire work constructed under this contract and will fully meet all requirements as to quality of workmanship and materials furnished by him. The Contractor shall make, at the Contractor’s expense, any repairs or replacements made necessary by defects in workmanship or materials that becomes evident within 1 year after acceptance of work by the Agency and to restore to full compliance with the requirements of these Specifications, any part of the work which during the 1- year period is found to be deficient with respect to any provision of the Plans and Specifications. The Contractor shall make all repairs and replacements promptly upon receipt of written orders from the Engineer. If the Contractor fails to make the repairs and replacements promptly, the City may do the work and the Contractor and his surety shall be liable to the City for the cost. A-123 SPC22-08 TS-2 Whenever any work or equipment is to be guaranteed or maintained by a manufacturer, supplier, or subcontractor, said obligation shall be that of the Contractor. All guarantees shall be in writing and delivered to the Engineer by the Contractor prior to final acceptance of the work. 86-1.01D Quality Assurance. 86-1.01D(3) Department Acceptance. Materials and equipment furnished by the Contractor shall be tested at an independent testing facility designated by the City. Cost for testing and delivery to and from the test site shall be considered as included in the lump-sum price bid for traffic signal installation/modification, and no additional compensation will be allowed. 86-1.02 Materials. 86-1.02F Conductors and Cables. 86-1.02F(2) Conductors. 86-1.02F(2)(c) Copper Conductors. 86-1.02F(2)(c)(i) General. Circuit conductors shall be THW PVC type. SECTION 87 – ELECTRICAL SYSTEMS 87-1 GENERAL 87-1.03 Construction. 87-1.03A General. No work shall commence and no material or equipment shall be stored at the jobsite until such time that the Contractor notifies the Engineer in writing of the date that all electrical materials and equipment are to be received. Upon receipt of said notification by the Engineer, the Contractor may commence work within 5-working days prior to said delivery date. Where the Contractor-installed facilities are damaged prior to final acceptance by the Engineer, the Contractor shall repair or replace such facilities at his own expense. A-124 SPC22-08 TS-3 The job site shall be maintained in a neat and orderly condition at all times and areas of sidewalk removal to be left open for less than 5 days shall be covered with plywood sheeting and barricades. Areas to be left open more than 5 days shall be patched with temporary AC pavement, smoothed to provide a level finished walking surface. 87-1.03F Conductors and Cable Installations. 87-1.03F(2) Cables. 87-1.03F(2)(c) Copper Cables. 87-1.02F(2)(c)(ii) Detector Lead-in Cables. Loop detector lead-in cable shall be Type B. 87-1.03F(3) Conductors. 87-1.03F(3)(c) Copper Conductors. 87-1.03F(3)(c)(ii) Inductive Loop Conductors. Loop wire shall be Type 2. 87-1.03H Conductor and Cables Splices. 87-1.03H(2) Splice Insulation Methods. Splices shall be Type C insulated by Method B, as shown on State Standard Plan ES-13A, except detector conductor (video, loop, et cetera) splices shall be Type S or T insulated by Method B, as shown on Standard Plan ES- 13A, and shall also be soldered. 87-1.03L Utility Service. Electrical service equipment installation and conduit run details shall be as specified by the serving utility company, and written proof of their approval by the utility shall be submitted to the Engineer prior to installation. The Contractor shall be responsible for all service details, expenses, and scheduling far in advance of need. The Contractor shall pay all service connection fees. 87-1.03V Detectors. 87-1.03V(1) General. Vehicle detectors shall be of the inductive loop, Type E. Detector loop locations shall be approved by Engineer in the field prior to installation. A-125 SPC22-08 TS-4 Limit line loops shall be modified Type F Detector Loops per Caltrans Revised Standard Plan RSP ES-5B. Limit line loops shall be placed 2- feet into crosswalk or limit line. PVC conduit per Standard Plan ES-5E, Curb Termination Detail, Type B, shall be installed wherever a loop-wire saw cut crosses an expansion joint or pavement type change. The sides of the loop saw cut slots shall be vertical and the minimum radius of the slot entering and leaving the circular part of the loop shall be 1½-inches. Slot width shall be a maximum of ¾-inch. Slots of circular loops shall be filled with elastometric sealant. Loops shall be installed on the same day in which the loop slots are cut. This shall include placement of the loop conductors and sealant. 86-1.04 Payment. Payment for inductive loops shall be paid per unit price bid for each inductive loop as shown on the Plans, and no additional compensation will be allowed therefor. A-126 SPC22-08 APPENDIX I STANDARD DRAWINGS A-127 SPC22-08 A-128 SPC22-08 A-129 SPC22-08 A-130 SPC22-08 A-131 SPC22-08 A-132 SPC22-08 A-133 SPC22-08 A-134 SPC22-08 A-135 SPC22-08 A-136 SPC22-08 A-137 SPC22-08 A-138 SPC22-08 A-139 B-1 B-2 B-3 B-4 B-5 B-6 B-7 FY2021-22 Capital Improvement Program 8800 Series Right-of-Way Improvements Project Code: 8848 Pavement Management Program – Arterial Roadway Rehabilitation Silver Spur Road (South of Hawthorne Boulevard) As part of the Arterial Roadways Rehabilitation Program, this project  consists of rehabilitating the section of Silver Spur Road, from Hawthorne  Boulevard to the city limit, and consist of:   ‐ Resurfacing the existing asphalt   ‐ Replacing damaged asphalt   ‐ Replacing damaged curbs, gutters and sidewalks   ‐ Replacing pavement markings    ‐ Improving drainage (if needed) Project Cost Estimates Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals Planning N/A $0 $0 $0 $0 $0 $0 $0 Engineering N/A $45,000 $0 $0 $0 $0 $0 $45,000 Environmental N/A $0 $0 $0 $0 $0 $0 $0 Management N/A $20,000 $0 $0 $0 $0 $0 $20,000 Construction N/A $320,000 $0 $0 $0 $0 $0 $320,000 Contingency N/A $35,000 $0 $0 $0 $0 $0 $35,000 Inspection N/A $35,000 $0 $0 $0 $0 $0 $35,000 N/A $455,000 $0 $0 $0 $0 $0 $455,000 Funding 202 (Gas Tax) N/A $315,000 $0 $0 $0 $0 $0 $455,000 220 (Meas. R) N/A $140,000 $0 $0 $0 $0 $0 $455,000 N/A $455,000 $0 $0 $0 $0 $0 $455,000 Estimated annual operating cost None Estimated Schedule: Engineering and Construction in Fiscal Year 2021-22 Project Location Map Background and Justification: Good road conditions with smooth pavement are expected by the City’s  residents and businesses.  Timely maintenance reduces the overall lifecycle costs of roadway  infrastructure.  Road conditions are assessed through a triennial inspection and assigned  a calculated Pavement Condition Index (PCI) rating of Very Poor (0‐40),  Poor (41‐59), Fair (60‐74), Good (75‐85) or Very Good (86‐100)  This section of road was inspected in 2019 and had segments with PCI  ratings ranging from 66 to 70 (all within the “Fair” category).  This project will be included in a larger project, in which the City  will partner with Rolling Hills Estates and a segment in their city, to  realize cost savings through economies of scale.  C-1 Staff Report – April 26, 2022 City of Rolling Hills Estates – 1 STAFF REPORT DATE: JUNE 28, 2022 TO: MAYOR AND CITY COUNCIL FROM: DAVID WAHBA, COMMUNITY DEVELOPMENT & PUBLIC WORKS DIRECTOR SUBJECT: REQUEST TO AWARD A PUBLIC WORKS CONTRACT FOR THE FISCAL YEAR 2021-22 & 2022-23 STREET RESURFACING PROJECT TO SEQUEL CONTRACTORS INC. IN THE CITIES OF RHE & RPV. OVERVIEW The following is a request for the City Council to award the Fiscal Year (FY) 2021-22 and 2022-23 street resurfacing Public Works Contract to Sequel Contractors, Inc., in their bid amount of $1,949,469, plus a 10% contingency ($194,947), for a grand total of $2,144,416. This is a joint project with the City of Rancho Palos Verdes (RPV), which represents their portion of the project at $732,167, plus a 10% contingency ($73,217), for a total of $805,384. Awarding of this Public works Contract requires approval from the City of RPV. Lastly, due to the higher costs bid for this project, staff is recommending that Strawberry Lane (Additive Alternative Bid Schedule C - $151,855) be omitted from the project at this time and considered in FY 2023-24. BACKGROUND AND DISCUSSION On April 26, 2022, the City Council authorized staff to solicit bids for the annual FY 2021- 22 and 2022-23 street resurfacing project. Bids were solicited on May 24 and were due and opened on June 16, 2022 at City Hall. Four bids were received as follows (from low to high): 1.Sequel Contractors $2,101,324 2.Hardy & Harper $2,280,000 3.Excel Paving $2,295,930 4.All American Asphalt $2,327,149 The project was bid using three schedules (A, B & C). Schedule A includes the streets of Silver Spur Rd. (between Crenshaw Blvd. and Drybank Dr.), Dapplegray, Buckskin and Sorrell Lanes. Schedule B includes the portion of Silver Spur Rd. in RPV (between Drybank Dr. and Hawthorne Blvd.). Schedule C is an additive alternative for Strawberry Lane. The project was bid such that the successful bidder was required to have the lowest AGENDA JUNE 28, 2022 ITEM NO. 9A D-1 Staff Report – June 28, 2022 City of Rolling Hills Estates – 2 bid for both Schedule A and Schedules A+B. Schedule C was bid as an additive alternative that can be accepted or rejected by the City depending on overall project costs and not required to be the lowest bid by itself in order for the project to be awarded. The following chart shows Sequel Contractors bid breakdown and the engineer’s estimate of projected costs for the project prepared by Willdan Engineering. Sequel Contractors Bid Amount SCHEDULE A (RHE streets) $1,217,302 Engineer’s Estimate $1,023,378 SCHEDULE B (RPV portion Silver Spur) $732,167 Engineer’s Estimate $537,673 SCHEDULE C (Strawberry Ln.) $151,855 Engineer’s Estimate $111,259 TOTAL A+B $1,949,469 Engineer’s Total Estimate $1,561,051 TOTAL A+B+C $2,101,324 Engineer’s Total Estimate $1,672,310 The engineer’s estimate by Willdan also applied a 10% contingency to account for price increases. Accordingly, Willdan’s total estimate for the project was $1,839,540, which was still 14.25% below the lowest bid by Sequel Construction at $2,101,324. Willdan has completed their bid analysis (attached) for the four bids received on the project and finds Sequel Contractors to be the lowest most responsive bidder, although they had a small mathematical error in their total bid calculations that put them over by $1.00. Given this very minor mathematical error, still making them the lowest bidder, Willdan has advised that there is no need to disqualify them. Given the higher than expected bid pricing, staff is recommending that Strawberry Lane (Bid Schedule C) be deferred at this time until the following fiscal year and be completed along with the re-paving of Palos Verdes Drive East. The following funding sources have been identified in the budget (combined for FY 2021- 22 and 2022-23 to carry out this project. FUNDING SOURCE AMOUNT SB 1 $270,000 General Fund $200,000 Measure M $254,139 Measure C $298,987 Measure R $224,240 Assigned Reserves – Capital Projects (General Fund)* $91,666 TOTAL: $1,339,032 *10% contingency if needed D-2 Staff Report – June 28, 2022 City of Rolling Hills Estates – 3 As stated above, the portion of this project in RHE (excluding Schedule C at this time) is proposed by Sequel Contractors at $1,217,302. Staff is recommending that the project include a 10% contingency ($121,730) for potential cost overages, for a grand total amount of $1,339,032. Thus, in the budgeted amounts as stated above, the project, including its full 10% contingency, would meet the budgeted amounts as shown above. Memorandum of Understanding (MOU) between the cities of RHE and RPV In order to carry out this project to repave all of Silver Spur Rd. between Crenshaw Blvd. And Hawthorne Blvd., staff had developed a Memorandum of Understanding (MOU) between the cities of RHE and RPV, which was approved and fully executed by both cites in September of 2021. RHE is taking the lead on the project and RPV has paid for their portion of engineering design services and project management by Willdan in the agreed- upon amount of $42,506. RPV staff will be taking this proposed bid by Sequel Contractors in the amount of $732,167, for their portion of Silver Spur Rd. to their City Council for approval on July 19. Staff has received verbal support from RPV staff for their portion of the project, recognizing that it is 24% higher than the engineer’s estimate of $591,440, by $140,727. It is also recommended that RPV also add a 10% contingency to Sequel’s bid, which would require an approved total amount of $805,384 by RPV City Council to carry out this project. If approved by RPV Council, payment to RHE for their portion of the project is due in full prior to commencement of construction. Note that if RPV does not approve their portion of the project, then the bids will need to be rejected and the project re-bid without RPV’s portion of the project (Bid Schedule B). If approved by both RHE and RPV City Councils, the project will be able to commence in late July and should be completed by the end of September. RECOMMENDATION Staff recommends that the City Council: 1. Accept the bid from Sequel Contractors Inc. in the amount of $1,217,302, plus a 10% contingency ($121,730) for a total of $1,339,032 for the portion of the project in Rolling Hills Estates; 2. Accept the bid from Sequel Contractors Inc. in the amount of $732,167, plus a 10% contingency (73,217) for a total of $805,384 for the portion of the project in Rancho Palos Verdes, subject to RPV’s City Council’s anticipated approval on July 19, 2022; 3. Accept the total project amount from Sequel Contractors Inc. of $1,949,469, plus a 10% contingency ($194,947), for a grand total of $2,144,416, again subject to the City of Rancho Palos Verdes approving their portion of the project; D-3 Staff Report – June 28, 2022 City of Rolling Hills Estates – 4 4. Reject approval of Schedule C (Additive Alternative for Strawberry Ln.) in the amount of $151,855; and, 5. Approve the Public Works contract between the City of Rolling Hills Estates and Rancho Palos Verdes and Sequel Contractors Inc., all to the satisfaction of the City Attorney. Attachments: A. Memorandum from Willdan Engineering B. Bid from Sequel Contractors, Inc. C. Public Works Contract D-4 Memorandum TO: Fred Wickman, City of Rolling Hills Estates FROM: Marcia Higashi, Administrative Assistant DATE: June 20, 2022 SUBJECT: Bid Analysis for Street Resurfacing on Various Streets FY 2021-22 City of Rolling Hills Estates A.The City received a total of four bids for the subject project. Bids were opened on Thursday, June 16, 2022, 11:00 AM. Bids ranged from a low of $1,949,470.00 to a high of $2,118,518.00, with an average bid of $2,062,673.25. The following bids were received: 1 Sequel Contractors $1,949,470.00 2 Hardy & Harper $2,090,000.00 3 All American Asphalt $2,092,705.00 4 Excel Paving $2,118,518.00 Sequel Contractors submitted the low bid of $1,949,470.00, which was 18% higher than the engineer’s estimate of $1,649,120.00. A.Staff identified the following irregularities in the bids: 1.Sequel Contractors Bid Schedule A – Total should be $1,217,302.50 Bid Schedule B – Total should be $732,167.50 2.All American Asphalt Did not list a unit price on Bid Schedule B, Item No. 23. B.Staff verified the low bidder’s proposal as follows: 1.The low bidder submitted the proposal on the required forms and provided all requested information. 2.Please see paragraph A, No. for discrepancies for low bidder. ATTACHMENT A - PAGE 1 OF 3 D-5 Memorandum p. 2 3. Staff verified with the State Contractor’s License Board (www.cslb.ca.gov) and the California Department of Industrial Relations (https://cadir.secure.force.com/ContractorSearch) that the low bidder and all subcontractors hold current and active State Contractor’s Licenses and are registered with the DIR, as follows: Contractor Name License No. & Class License Expiration Date DIR Registration No. Sequel Contractors, Inc 610600, A 01/31/2023 1000003521 Case Land Surveying LS5411 9/30/2022 1000001533 Martinez Concrete Inc 394471, A, C-8 10/31/2022 1000006160 Manhole Adjusting Inc 398443, A, C12, C22 01/31/2023 1000004104 B C Rentals LLC dba B C Traffic Specialist 877686, A, C61/D42, C61/D06, C61/D38, C61/D64, C31, B, C32 02/28/2023 PW-LR- 1000407561 Pavement Recycling Systems Inc (P.R.S.) 569352, A, C12 05/31/2023 1000003363 California Professional Engineering Inc (C.P. Eng) 793907, C10, A, C10 04/30/2023 PW-LR- 1000377609 Chrisp Company 374600, A, C13, C32 05/31/2023 1000000306 Sterndahl Enterprises LLC 421823, A, C31, C32 03/31/2024 PW-LR- 1000913938 All American Asphalt 267073, A, C12 01/31/2024 1000001051 4. Staff verified that the low bidder’s Workers’ Compensation Insurance coverage is current. 5. A proposal guarantee accompanied the proposal in the form of a Bid Bond totaling ten percent (10%) of the bid. The low bidder signed and properly notarized the Bid Bond. The surety agent, Rapp Surety & Insurance Services, Inc., 999 Corporate Drive, Suite 100, Ladera Ranch, CA 92694, (949) 393-0740, verified the Bid Bond and confirmed that it would provide the Bonds for Performance and Labor and Materials. Staff verified through the State Department of Insurance website (https://interactive.web.insurance.ca.gov/companyprofile/companyprofile ) that the Bid Bonding Company, Travelers Casualty and Surety Company of America, is an admitted surety in the State of California. ATTACHMENT A - PAGE 2 OF 3 D-6 Memorandum p. 3 6. Staff verified that neither the low bidder nor any of its key personnel appear on the Federal or State debarment lists (https://www.sam.gov; http://www.dir.ca.gov/dlse/debar.html). 7. The low bidder has successfully completed several recent projects in Southern California. Attachments: Bid Analysis Website printouts verifying contractor ATTACHMENT A - PAGE 3 OF 3 D-7 ATTACHMENT B - PAGE 1 OF 23 D-8 ATTACHMENT B - PAGE 2 OF 23 D-9 ATTACHMENT B - PAGE 3 OF 23 D-10 ATTACHMENT B - PAGE 4 OF 23 D-11 ATTACHMENT B - PAGE 5 OF 23 D-12 ATTACHMENT B - PAGE 6 OF 23 D-13 ATTACHMENT B - PAGE 7 OF 23 D-14 ATTACHMENT B - PAGE 8 OF 23 D-15 ATTACHMENT B - PAGE 9 OF 23 D-16 ATTACHMENT B - PAGE 10 OF 23 D-17 ATTACHMENT B - PAGE 11 OF 23 D-18 ATTACHMENT B - PAGE 12 OF 23 D-19 ATTACHMENT B - PAGE 13 OF 23 D-20 ATTACHMENT B - PAGE 14 OF 23 D-21 ATTACHMENT B - PAGE 15 OF 23 D-22 ATTACHMENT B - PAGE 16 OF 23 D-23 ATTACHMENT B - PAGE 17 OF 23 D-24 ATTACHMENT B - PAGE 18 OF 23 D-25 ATTACHMENT B - PAGE 19 OF 23 D-26 ATTACHMENT B - PAGE 20 OF 23 D-27 ATTACHMENT B - PAGE 21 OF 23 D-28 ATTACHMENT B - PAGE 22 OF 23 D-29 ATTACHMENT B - PAGE 23 OF 23 D-30 UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT BID SCHEDULE A 1 Mobilization 1 LS 53,000.00 $53,000.00 $38,000.00 $38,000.00 $84,143.00 $84,143.00 $140,659.50 $140,659.50 $182,000.00 $182,000.00 2 Traffic Control 1 LS 53,000.00 $53,000.00 $75,000.00 $75,000.00 $100,000.00 $100,000.00 $68,905.00 $68,905.00 $198,000.00 $198,000.00 3 Remove and Construct A2-8 Curb and Gutter per SPPWC Std Plan 120-2 40 LF 70.00 $2,800.00 $75.00 $3,000.00 $130.00 $5,200.00 $119.00 $4,760.00 $132.00 $5,280.00 4 Remove and Construct B3-6 Curb and Gutter per SPPWC Std Plan 120-2 60 LF 70.00 $4,200.00 $74.00 $4,440.00 $130.00 $7,800.00 $131.00 $7,860.00 $124.00 $7,440.00 5 Remove and Construct 4-Inch Thick PCC Sidewalk per SPPWC Std Plan 113-2 90 SF 12.00 $1,080.00 $18.00 $1,620.00 $15.00 $1,350.00 $20.90 $1,881.00 $19.00 $1,710.00 6 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case A Type 3 7 EA 6,000.00 $42,000.00 $9,000.00 $63,000.00 $9,800.00 $68,600.00 $6,558.00 $45,906.00 $6,000.00 $42,000.00 7 Remove and Construct Curb Ramp Per Detail 3 EA 6,000.00 $18,000.00 $9,000.00 $27,000.00 $11,500.00 $34,500.00 $7,530.00 $22,590.00 $6,000.00 $18,000.00 8 Remove and Construct Commercial Driveway per SPPWC Std Plan 110-2 590 SF 18.00 $10,620.00 $23.00 $13,570.00 $30.00 $17,700.00 $27.65 $16,313.50 $24.00 $14,160.00 9 Remove and Construct Cross Gutter/Spandrel per SPPWC Std Plan 122-3 80 SF 20.00 $1,600.00 $35.00 $2,800.00 $35.00 $2,800.00 $55.75 $4,460.00 $52.00 $4,160.00 10 Cold Mill Existing AC Pavement (1.5-Inch Uniform Depth)144000 SF 0.30 $43,200.00 $0.35 $50,400.00 $0.32 $46,080.00 $0.35 $50,400.00 $0.32 $46,080.00 11 Cold Mill Existing AC Pavement (2.5-Inch Uniform Depth)200850 SF 0.35 $70,297.50 $0.45 $90,382.50 $0.42 $84,357.00 $0.58 $116,493.00 $0.42 $84,357.00 12 Remove and Construct AC Pavement (B-PG 64- 10)850 TN 140.00 $119,000.00 $160.00 $136,000.00 $205.00 $174,250.00 $253.00 $215,050.00 $200.00 $170,000.00 13 Construct ARHM Overlay 4350 TN 115.00 $500,250.00 $128.00 $556,800.00 $135.00 $587,250.00 $135.00 $587,250.00 $132.00 $574,200.00 14 Fog Seal 52400 SF 0.20 $10,480.00 $0.10 $5,240.00 $0.30 $15,720.00 $0.48 $25,152.00 $0.50 $26,200.00 15 Construct AC Speed Hump 3 EA 5,000.00 $15,000.00 $3,000.00 $9,000.00 $4,800.00 $14,400.00 $3,550.00 $10,650.00 $3,400.00 $10,200.00 16 Adjust Manhole Frame to Grade 48 EA 1,000.00 $48,000.00 $1,200.00 $57,600.00 $1,050.00 $50,400.00 $1,175.00 $56,400.00 $950.00 $45,600.00 17 Adjust Water Valve to Grade 21 EA 750.00 $15,750.00 $450.00 $9,450.00 $800.00 $16,800.00 $801.00 $16,821.00 $750.00 $15,750.00 18 Adjust Water Meter to Grade 2 EA 750.00 $1,500.00 $1,500.00 $3,000.00 $800.00 $1,600.00 $801.00 $1,602.00 $750.00 $1,500.00 19 Adjust Pull Box 1 EA 500.00 $500.00 $500.00 $500.00 $1,200.00 $1,200.00 $1,070.00 $1,070.00 $2,500.00 $2,500.00 20 Signing and Striping 1 LS 25,800.00 $25,800.00 $50,000.00 $50,000.00 $30,000.00 $30,000.00 $31,715.00 $31,715.00 $31,000.00 $31,000.00 21 Install Loop Detectors 31 EA 500.00 $15,500.00 $500.00 $15,500.00 $350.00 $10,850.00 $353.00 $10,943.00 $330.00 $10,230.00 22 Special Project Site Maintenance 1 NTE 5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 TOTAL BID SCHEDULE A $1,056,577.50 $1,217,302.50 $1,360,000.00 $1,441,881.00 $1,495,367.00 BID SCHEDULE B 23 Mobilization 1 LS 31,000.00 $31,000.00 $28,000.00 $28,000.00 $16,579.00 $16,579.00 $0.00 $15,000.00 $15,000.00 24 Traffic Control 1 LS 31,000.00 $31,000.00 $54,600.00 $54,600.00 $25,000.00 $25,000.00 $12,056.00 $12,056.00 $16,000.00 $16,000.00 25 Remove and Construct A2-8 Curb and Gutter per SPPWC Std Plan 120-2 150 LF 70.00 $10,500.00 $75.00 $11,250.00 $130.00 $19,500.00 $119.00 $17,850.00 $125.00 $18,750.00 26 Remove and Construct B3-6 Curb and Gutter per SPPWC Std Plan 120-2 50 LF 70.00 $3,500.00 $74.00 $3,700.00 $130.00 $6,500.00 $131.00 $6,550.00 $123.00 $6,150.00 27 Remove and Construct 4-Inch Thick PCC Sidewalk per SPPWC Std Plan 113-2 1060 SF 12.00 $12,720.00 $15.00 $15,900.00 $15.00 $15,900.00 $20.90 $22,154.00 $14.00 $14,840.00 28 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case A Type 3 6 EA 6,000.00 $36,000.00 $9,000.00 $54,000.00 $9,800.00 $58,800.00 $6,558.00 $39,348.00 $6,000.00 $36,000.00 29 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case B Type 2 4 EA 6,000.00 $24,000.00 $9,000.00 $36,000.00 $9,800.00 $39,200.00 $4,693.00 $18,772.00 $6,000.00 $24,000.00 30 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case B Type 2 4 EA 6,000.00 $24,000.00 $9,000.00 $36,000.00 $9,800.00 $39,200.00 $3,968.00 $15,872.00 $6,000.00 $24,000.00 31 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case E Type 2 2 EA 6,000.00 $12,000.00 $9,000.00 $18,000.00 $9,800.00 $19,600.00 $5,131.00 $10,262.00 $6,000.00 $12,000.00 CITY OF ROLLING HILLS ESTATES BID ANALYSIS FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 BID SUMMARY UNIT EXCEL PAVINGEngineer's Estimate SEQUEL CONTRACTORS HARDY & HARPER ALL AMERICAN ASPHALTITEMDESCRIPTIONQTY. Bid Summary Page 1 ATTACHMENT C - PAGE 1 OF 6 D-31 UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT CITY OF ROLLING HILLS ESTATES BID ANALYSIS FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 BID SUMMARY UNIT EXCEL PAVINGEngineer's Estimate SEQUEL CONTRACTORS HARDY & HARPER ALL AMERICAN ASPHALTITEMDESCRIPTIONQTY. 32 Remove and Construct Curb Ramp Per Detail 2 EA 6,000.00 $12,000.00 $9,000.00 $18,000.00 $9,800.00 $19,600.00 $7,530.00 $15,060.00 $6,000.00 $12,000.00 33 Remove and Construct Commercial Driveway per SPPWC Std Plan 110-2 560 SF 18.00 $10,080.00 $23.00 $12,880.00 $30.00 $16,800.00 $27.65 $15,484.00 $23.00 $12,880.00 34 Cold Mill Existing AC Pavement (2.5-Inch Uniform Depth)137550 SF 0.35 $48,142.50 $0.45 $61,897.50 $0.42 $57,771.00 $0.58 $79,779.00 $0.42 $57,771.00 35 Remove and Construct AC Pavement (B-PG 64- 10)260 TN 140.00 $36,400.00 $160.00 $41,600.00 $205.00 $53,300.00 $253.00 $65,780.00 $200.00 $52,000.00 36 Construct ARHM Overlay 2080 TN 115.00 $239,200.00 $128.00 $266,240.00 $135.00 $280,800.00 $135.00 $280,800.00 $132.00 $274,560.00 37 Adjust Manhole Frame to Grade 8 EA 1,000.00 $8,000.00 $1,200.00 $9,600.00 $1,050.00 $8,400.00 $1,175.00 $9,400.00 $950.00 $7,600.00 38 Adjust Water Valve to Grade 1 EA 750.00 $750.00 $500.00 $500.00 $800.00 $800.00 $801.00 $801.00 $750.00 $750.00 39 Adjust Gas Valve to Grade 1 EA 750.00 $750.00 $500.00 $500.00 $800.00 $800.00 $801.00 $801.00 $750.00 $750.00 40 Signing and Striping 1 LS 24,000.00 $24,000.00 $35,000.00 $35,000.00 $30,000.00 $30,000.00 $20,015.00 $20,015.00 $19,000.00 $19,000.00 41 Install Loop Detectors 47 EA 500.00 $23,500.00 $500.00 $23,500.00 $350.00 $16,450.00 $320.00 $15,040.00 $300.00 $14,100.00 42 Special Project Site Maintenance 1 NTE 5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 TOTAL BID SCHEDULE B $592,542.50 $732,167.50 $730,000.00 $650,824.00 $623,151.00 TOTAL BID SCHEDULE A PLUS B $1,649,120.00 $1,949,470.00 $2,090,000.00 $2,092,705.00 $2,118,518.00 43 Cold Mill Existing AC Pavement (1.5-Inch Uniform Depth)57330 SF 0.30 $17,199.00 $0.35 $20,065.50 $0.42 $24,078.60 $0.35 $20,065.50 $0.40 $22,932.00 44 Remove and Construct AC Pavement (B-PG 64- 10)130 TN 140.00 $18,200.00 $300.00 $39,000.00 $300.00 $39,000.00 $300.00 $39,000.00 $234.00 $30,420.00 45 Construct ARHM Overlay 520 TN 115.00 $59,800.00 $128.00 $66,560.00 $160.00 $83,200.00 $159.00 $82,680.00 $178.00 $92,560.00 46 Fog Seal 14300 SF 0.20 $2,860.00 $0.10 $1,430.00 $0.50 $7,150.00 $0.90 $12,870.00 $1.00 $14,300.00 47 Adjust Manhole Frame to Grade 9 EA 1,000.00 $9,000.00 $1,200.00 $10,800.00 $1,050.00 $9,450.00 $1,175.00 $10,575.00 $1,200.00 $10,800.00 48 Adjust Water Valve to Grade 4 EA 750.00 $3,000.00 $500.00 $2,000.00 $800.00 $3,200.00 $801.00 $3,204.00 $850.00 $3,400.00 49 Signing and Striping 1 LS 1,200.00 $1,200.00 $12,000.00 $12,000.00 $23,921.40 $23,921.40 $1,003.50 $1,003.50 $3,000.00 $3,000.00 TOTAL BID SCHEDULE C $111,259.00 $151,855.50 $190,000.00 $169,398.00 $177,412.00 BA22-10 (110972) 6/17/2022 FW:mh Bid Summary Page 2 ATTACHMENT C - PAGE 2 OF 6 D-32 BIDDERS BID AMOUNT SEQUEL CONTRACTORS 1,949,470.00$ HARDY & HARPER 2,090,000.00$ ALL AMERICAN ASPHALT 2,092,705.00$ EXCEL PAVING 2,118,518.00$ BID AMOUNT AVERAGE 2,062,673.25$ BA22-10 (110972) 6/17/2022 FW:mh CITY OF ROLLING HILLS ESTATES BID ANALYSIS STREET RESURFACING ON VARIOUS STREETS FY 2021-22 ATTACHMENT C - PAGE 3 OF 6 D-33 ENGINEER'S AVERAGE ESTIMATE BID Amount Bidder BID SCHEDULE A 1 Mobilization 1 LS 53,000.00$ 111,200.63$ 38,000.00$ SEQUEL CONTRACTORS 2 Traffic Control 1 LS 53,000.00$ 110,476.25$ 68,905.00$ ALL AMERICAN APSPHALT 3 Remove and Construct A2-8 Curb and Gutter per SPPWC Std Plan 120-2 40 LF 70.00$ 114.00$ 75.00$ SEQUEL CONTRACTORS 4 Remove and Construct B3-6 Curb and Gutter per SPPWC Std Plan 120-2 60 LF 70.00$ 114.75$ 74.00$ SEQUEL CONTRACTORS 5 Remove and Construct 4-Inch Thick PCC Sidewalk per SPPWC Std Plan 113-2 90 SF 12.00$ 18.23$ 15.00$ HARDY & HARPER 6 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case A Type 3 7 EA 6,000.00$ 7,839.50$ 6,000.00$ EXCEL PAVING 7 Remove and Construct Curb Ramp Per Detail 3 EA 6,000.00$ 8,507.50$ 6,000.00$ EXCEL PAVING 8 Remove and Construct Commercial Driveway per SPPWC Std Plan 110-2 590 SF 18.00$ 26.16$ 23.00$ SEQUEL CONTRACTORS 9 Remove and Construct Cross Gutter/Spandrel per SPPWC Std Plan 122-3 80 SF 20.00$ 44.44$ 35.00$ SEQUEL CONTRACTORS; HARDY & HARPER 10 Cold Mill Existing AC Pavement (1.5-Inch Uniform Depth)144,000 SF 0.30$ 0.34$ 0.32$ HARDY & HARPER; EXCEL PAVING 11 Cold Mill Existing AC Pavement (2.5-Inch Uniform Depth)200,850 SF 0.35$ 0.47$ 0.42$ HARDY & HARPER; EXCEL PAVING 12 Remove and Construct AC Pavement (B-PG 64- 10)850 TN 140.00$ 204.50$ 160.00$ SEQUEL CONTRACTORS 13 Construct ARHM Overlay 4,350 TN 115.00$ 132.50$ 128.00$ SEQUEL CONTRACTORS 14 Fog Seal 52,400 SF 0.20$ 0.35$ 0.10$ SEQUEL CONTRACTORS 15 Construct AC Speed Hump 3 EA 5,000.00$ 3,687.50$ 3,000.00$ SEQUEL CONTRACTORS 16 Adjust Manhole Frame to Grade 48 EA 1,000.00$ 1,093.75$ 950.00$ EXCEL PAVING 17 Adjust Water Valve to Grade 21 EA 750.00$ 700.25$ 450.00$ SEQUEL CONTRACTORS 18 Adjust Water Meter to Grade 2 EA 750.00$ 962.75$ 750.00$ EXCEL PAVING CITY OF ROLLING HILLS ESTATES BID ANALYSIS FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 ANALYSIS ITEM DESCRIPTION UNIT LOW BIDQTY BID ANALYSIS - PAGE1 ATTACHMENT C - PAGE 4 OF 6 D-34 ENGINEER'S AVERAGE ESTIMATE BID Amount Bidder CITY OF ROLLING HILLS ESTATES BID ANALYSIS FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 ANALYSIS ITEM DESCRIPTION UNIT LOW BIDQTY 19 Adjust Pull Box 1 EA 500.00$ 1,317.50$ 500.00$ SEQUEL CONTRACTORS 20 Signing and Striping 1 LS 25,800.00$ 35,678.75$ 30,000.00$ HARDY & HARPER 21 Install Loop Detectors 31 EA 500.00$ 383.25$ 330.00$ EXCEL PAVING 22 Special Project Site Maintenance 1 NTE 5,000.00$ 5,000.00$ 5,000.00$ ALL FIRMS BID SCHEDULE B 23 Mobilization 1 LS 31,000.00$ 19,859.67$ 15,000.00$ EXCEL PAVING 24 Traffic Control 1 LS 31,000.00$ 26,914.00$ 12,056.00$ ALL AMERICAN APSPHALT 25 Remove and Construct A2-8 Curb and Gutter per SPPWC Std Plan 120-2 150 LF 70.00$ 112.25$ 75.00$ SEQUEL CONTRACTORS 26 Remove and Construct B3-6 Curb and Gutter per SPPWC Std Plan 120-2 50 LF 70.00$ 114.50$ 74.00$ SEQUEL CONTRACTORS 27 Remove and Construct 4-Inch Thick PCC Sidewalk per SPPWC Std Plan 113-2 1,060 SF 12.00$ 16.23$ 14.00$ EXCEL PAVING 28 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case A Type 3 6 EA 6,000.00$ 7,839.50$ 6,000.00$ EXCEL PAVING 29 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case B Type 2 4 EA 6,000.00$ 7,373.25$ 4,693.00$ ALL AMERICAN APSPHALT 30 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case B Type 2 4 EA 6,000.00$ 7,192.00$ 3,968.00$ ALL AMERICAN APSPHALT 31 Remove and Construct Curb Ramp Per SPPWC Std Plan 111-5 Case E Type 2 2 EA 6,000.00$ 7,482.75$ 5,131.00$ ALL AMERICAN APSPHALT 32 Remove and Construct Curb Ramp Per Detail 2 EA 6,000.00$ 8,082.50$ 6,000.00$ EXCEL PAVING 33 Remove and Construct Commercial Driveway per SPPWC Std Plan 110-2 560 SF 18.00$ 25.91$ 23.00$ SEQUEL CONTRACTORS, EXCEL PAVING 34 Cold Mill Existing AC Pavement (2.5-Inch Uniform Depth)137,550 SF 0.35$ 0.47$ 0.42$ HARDY & HARPER; EXCEL PAVING 35 Remove and Construct AC Pavement (B-PG 64- 10)260 TN 140.00$ 204.50$ 160.00$ SEQUEL CONTRACTORS 36 Construct ARHM Overlay 2,080 TN 115.00$ 132.50$ 128.00$ SEQUEL CONTRACTORS 37 Adjust Manhole Frame to Grade 8 EA 1,000.00$ 1,093.75$ 950.00$ EXCEL PAVING BID ANALYSIS - PAGE2 ATTACHMENT C - PAGE 5 OF 6 D-35 ENGINEER'S AVERAGE ESTIMATE BID Amount Bidder CITY OF ROLLING HILLS ESTATES BID ANALYSIS FOR STREET RESURFACING ON VARIOUS STREETS FY 2021-22 ANALYSIS ITEM DESCRIPTION UNIT LOW BIDQTY 38 Adjust Water Valve to Grade 1 EA 750.00$ 712.75$ 500.00$ SEQUEL CONTRACTORS 39 Adjust Gas Valve to Grade 1 EA 750.00$ 712.75$ 500.00$ SEQUEL CONTRACTORS 40 Signing and Striping 1 LS 24,000.00$ 26,003.75$ 19,000.00$ EXCEL PAVING 41 Install Loop Detectors 47 EA 500.00$ 367.50$ 300.00$ EXCEL PAVING 42 Special Project Site Maintenance 1 NTE 5,000.00$ 5,000.00$ 5,000.00$ ALL FIRMS BID SCHEDULE C 43 Cold Mill Existing AC Pavement (1.5-Inch Uniform Depth)57,330 SF 0.30$ 0.38$ 0.35$ SEQUEL CONTRACTORS; ALL AMERICAN ASPHALT 44 Remove and Construct AC Pavement (B-PG 64- 10)130 TN 140.00$ 283.50$ 234.00$ EXCEL PAVING 45 Construct ARHM Overlay 520 TN 115.00$ 156.25$ 128.00$ SEQUEL CONTRACTORS 46 Fog Seal 14,300 SF 0.20$ 0.63$ 0.10$ SEQUEL CONTRACTORS 47 Adjust Manhole Frame to Grade 9 EA 1,000.00$ 1,156.25$ 1,050.00$ HARDY & HARPER 48 Adjust Water Valve to Grade 4 EA 750.00$ 737.75$ 500.00$ SEQUEL CONTRACTORS 49 Signing and Striping 1 LS 1,200.00$ 9,981.23$ 1,003.50$ ALL AMERICAN APSPHALT BA22-10 (110972) 6/17/2022 FW:mh BID ANALYSIS - PAGE3 ATTACHMENT C - PAGE 6 OF 6 D-36