CC SR 20220719 04 - Update on Wildfire Cameras
CITY COUNCIL MEETING DATE: 07/19/2022
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to receive a report on the installation of a wildfire
detection camera system.
RECOMMENDED COUNCIL ACTION:
(1) Receive and file a status report on the Request for Proposal selection process;
(2) Review the features of Pano AI's Wildfire Camera Detection System and the
associated costs, and if deemed acceptable, direct Staff to proceed with a
professional service agreement for the City Council's consideration at a future
meeting;
(3) Receive and file a status report on the City’s FEMA Hazard Mitigation Grant
Program application and direct Staff to postpone the installation of the project until
a determination on the grant is made in mid-2023; and,
(4) If the FEMA Hazard Mitgation Grant is awarded for the first year, provide direction
to Staff on whether to use the General Fund, or other funding sources, to fund the
project for fiscal years 2023-24 through 2024-25.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Jesse Villalpando, Senior Administrative Analyst
REVIEWED BY: Karina Bañales, Deputy City Manager
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Pano AI Proposal (page A-1)
B. November 2, 2021, staff report
C. August 17, 2021, Staff Report
D. November 18, 2021, PPSC meeting minutes (page D-1)
E. February 10, PPSC meeting minutes (page E-1)
F. RFP For Wildfire Detection Services (page F-1)
G. April 5, 2022 - staff report
H. Option One Coverage Map: Rancho Palos Verdes Deployment (page H-1)
I. Option Two Coverage Map: Full Peninsula Deployment (page I-1)
1
CITYOF RANCHO PALOS VERDES
T. V,
J. Cal OES Email Correspondence (page J-1)
BACKGROUND:
At the request of Councilmember Cruikshank, in May 2021, Staff began exploring the
concept of using a wildfire detection camera system to monitor and combat wildfires.
Specifically, a wildfire camera system is intended to provide early detection, location,
confirmation, and communication of wildfire ignition in fire -prone areas.
At its August 17 and November 2, 2021 City Council meetings, Staff updated the City
Council on the feasibility of implementing a wildfire monitoring camera system for the City
and sought the Council’s direction on potential locations and the type of camera system
to pursue (surveillance with the use of volunteers or Artificial Intelligence (AI) technology-
based detection).
As a result, the Council expressed interest in pursuing a wildfire detection system that
utilizes AI technology to actively monitor signs of smoke indicative of a wildfire ignition. In
addition, the Council directed Staff to coordinate with the RPV Emergency Preparedness
Committee (EPC) to identify and finalize camera installation locations for consideration
by the Council, and to work with the other Peninsula cities to develop a plan for possibly
implementing a Peninsula-wide camera system.
During the November 18, 2021 and February 1 0, 2022 meetings of the Peninsula Public
Safety Committee (PPSC), which is comprised of two city councilmembers from each of
the four Peninsula cities, City Staff and members of the EPC briefed the PPSC on the
City's current and potential actions pertaining to the implementation of a comprehensive
wildfire detection camera system. This presentation included, among other things, an
overview of the EPC’s recommendations for proposed wildfire camera locations and
coverage, an examination of the differences between camera system types (surveillance
vs. detection), a review of the crucial decisions that must be made prior to
purchasing/installing/monitoring wildfire cameras, as well as a request for coordination
among neighboring Peninsula cities for participation in a regional Peninsula-wildfire
monitoring and detection camera system project.
As a result of these meetings, the Peninsula cities were generally supportive of the project
but noted that they required additional information in order to proceed, as summarized
below:
• Clarification regarding potential camera placement and coverage, as well as
whether vendors will identify potential camera placement locations.
• Information on detection success rates, missed detections, and false alarms in all
environments.
• Information regarding cost allocation for the four cities, taking into account city
budgets.
• Examination of the cost-benefit ratios and grant opportunities.
2
• Information regarding privacy, maintenance costs, and staffing requirements are
required.
In response, RPV’s Committee Members (Mayor Bradley and Councilmember Alegria )
indicated that RPV intends to move forward with gathering proposals for this project but
would like to know if other cities are interested in participating so that the RFP can be
expanded to include them. It was ultimately decided that the RFP should include two
options, one for RPV’s portion of the project and the other for the remaining three
Peninsula Cities. The PPSC minutes from November 18, 2021 and February 10, 2022
meetings are attached (Attachment D and E).
On December 22, 2021, RPV Staff issued an RFP for wildfire detection services which
closed on February 28, 2022. Tonight, Staff is providing the City Council with an update
on the proposals received for a wildfire detection camera system, its preferred vendor
and the features provided with their product, and to obtain City Council direction on how
to proceed.
DISCUSSION:
Status Report on the RFP Selection Process
At the conclusion of the RFP on February 28, 2022, the City received proposals from the
following three vendors for wildfire detection services:
• GC Green Inc.
• N5 Sensors Inc.
• Pano AI Inc.
As requested in the RFP, the proposals received provided two options that would provide
the City of Rancho Palos Verdes and the larger Peninsula area with 24/7 detection
capability, extensive coverage, and an operational system.
An evaluation panel comprised of one representative from each of the four Peninsula
cities ranked the proposal and determined that the three firms' proposals were eligible to
be interviewed. Interviews were held on May 10 and 11, 202 2.
After conducting interviews, the panel scored and ranked each firm based on the
information gleaned from the interviews and proposals, as depicted in the table on the
next page.
3
RFP Wildfire Detection Services Scoring Sheet GC Green
Inc
N5 Sensors
Inc.
Pano AI,
Inc.
Criteria Value
Raw
Score
(0-10)
Final
Score
Raw
Score
(0-10)
Final
Score
Raw
Score
(0-10)
Final
Score
Approach to Scope of
Services 35% 6.8 2.4 7.8 2.7 8.8 3.1
Proposal Schedule 10% 5.7 0.6 7.3 0.7 9.3 0.9
Staff Qualifications &
Experience 30% 7 2.1 8.3 2.5 8.7 2.6
Organization & Staffing 15% 6.7 1 8 1.2 9.3 1.4
Quality Control 10% 5.3 0.5 6.3 0.6 8.3 0.8
Total of Final Score 100% 7 8 9
During the RFP selection process, Staff was impressed with Pano AI's capacity to
manage all aspects of wildfire detection system permitting, installation, monitoring,
operations, and maintenance, as well as Pano AI's track record of successfully deploying
its Pano Rapid Detect solution in Napa and Sonoma County, Santa Cruz County, and
with the Aspen Fire Protection District.
Specifically, Pano AI is a wildfire technology company that uses mountaintop cameras
and artificial and intuitive software to automatically detect the first wisps of smoke and
deliver real-time fire images to first responders and emerge ncy personnel, all with the
goal of detecting flare-ups earlier and allowing for a quicker response before a fire can
grow in size. The system is known as Pano Rapid Detect.
Pano Rapid Detect is an intelligent, connected platform for fire professionals that enables
them to detect threats, confirm fires, and disseminate information faster than ever before.
As detailed below, Pano's Rapid Detect solution consists of the installation of high -
definition mountaintop cameras (Pano Stations), intuitive software (Pano 360), artificial
intelligence (Pano AI), the ingestion of 3rd party data feeds such as GOES satellites feeds
(Pano Connect), and a fully-staffed 24/7 monitoring center (Pano Intelligence Center).
• Pano Stations provide the hardware foundation for the platform; their
connected, ultra-high-definition cameras continuously rotate atop high vantage
points, providing a dynamic 360-degree panoramic view of the landscape every
minute.
4
Example of Pano Station Deployments
• Pano 360: Provides a user-friendly interface for incident confirmation and data
decimation. Once a fire has been confirmed, Pano enables fire monitoring
professionals to rapidly communicate up-to-date time-lapse imagery and critical
information to their extended team in real-time.
• Pano AI: Pano stations utilize AI
smoke-detection algorithm, which runs
on all incoming images in real-time,
and computer vision to automatically
detect, verify and classify wildfire
events in real time. Pano software
enables real-time viewing and triage of
wildfire alerts, and built-in
communication tools to get information
out to the field.
• Pano Connect collects and stores this rich camera data, while also supporting
information from third-party devices and data feeds, such as from Geostationary
Operational Environmental Satellites (GOES) which are operated by NASA and
the National Oceanic and Atmospheric Administration (NOAA).
• Pano Intelligence Center: Pano's data feeds and AI are monitored in-person 24
hours a day, seven days a week by Pano Intelligence Center, which offers
enhanced detection accuracy and on -demand support. Before a Smoke
Investigation incident is registered in Pano 360 and disseminated to Fire
Authorities, the Pano Intelligence Center reviews the detections and eliminates
obvious false positives after Pano AI has made a smoke detection.
Based on the above, the evaluation panel concluded that Pano AI's services would be
the best fit for the 24-hour early wildfire detection system employing AI and intuitive
software technology to detect, locate, verify, and communicate wildfire ignitions across
the Peninsula. Thus, it was agreed that the preferred vendor is Pano AI.
Additional information on Pano AI’s approach to wildfire detection and alerting can be
found in the attached proposal (Attachment A)
5
Cloverdale , Galifornia Deployment Portland, Oregon Deployment Aspen , Colorado Deployment
Features of Pano AI’s Wildfire Detection and Alerting System (Option No. 1 – Rancho
Palos Verdes Deployment)
Prior to proceeding with a professional services agreement between the City and Pano
AI, the following highlights the features of their Wildfire Detection and Alerting System
and the associated proposed costs for the City Council’s consideration and direction. The
discussion focuses on Option No. 1 which is an all-inclusive deployment of camera
stations exclusively within the City (a discussion of Option No. 2 – a Peninsula-wide
system, can be found under Additional Information).
A full deployment of Pano Stations across the City will leverage a network of four Pano
Stations (two deployed on existing structures and two stand -alone stations). This option
will cover significant portions of the City’s land area even when accounting for topography.
The map below depicts the optimal preliminary site locations Pano AI has identified in
conjunction with the information provided by the City. It should be noted that if the City
decides to move forward with Pano’s proposal, a Site Selection team will begin a more
detailed assessment to confirm the ability to install Pano Stations at these locations. In
the event that one or more locations are unavailable, Pano has identified suitable
alternative locations that will provide similar levels of coverage.
It is important to note that the implementation of this detection system is anticipated to
benefit the other three Peninsula cities, as the fire detection capabilities of the proposed
6
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fire cameras, which are described in this report, are anticipated to cover substantial
portions of Rancho Palos Verdes and the Palos Verdes Peninsula as a whole, even when
topography is taken into account.
Pano AI’s proposal includes industry-leading software and customer support. Specifically,
included in Pano’s proposal is:
● Unlimited users licenses for City personnel to the Pano 360 web interface
● 24/7 coverage by the Pano Intelligence Center’s monitoring services
● 24/7 Pano software and hardware customer support
● Access to a designated Pano Client Executive
● Initial training and user onboarding for City personnel
● Quarterly new user training for City personnel
According to the proposal, the full deployment of four camera systems within the City will
requires a minimum three-year agreement at a cost of $140,000 per year for a total
agreement cost of $420,000.
To ensure the two proposed stand-alone stations meet the requirements of the City (i.e.,
with regard to landscaping, fencing, etc.), the proposal assumes the City will be
responsible for the cost of the electrical connections or solar, pole installation (with a 3 to
5 meter tall pole), landscaping, etc., at an additional, one-time, not to exceed cost of
$25,000 per stand-alone site. Pano would fully manage and execute the installation of the
required stand-alone stations and will only bill the City at cost, with no additional markups
or labor costs for Pano employees.
Pano would handle all aspects of permitting, installation, monitoring, operations, and
repairs. For longer-term agreements, Pano’s proposal also includes a hardware refresh
in year five and ten at no additional cost to ensure the City continues to have the latest
camera technology included in their Pano Stations.
Based on the above, the total expenditure would be $470,000 for a three year agreement.
A cost breakdown for the project between Fiscal Year 2022-23 and 2024-25 is provided
below.
Expenditures FY 22-23
Projected
FY 23-24
Projected
FY 24-25
Projected
Annual Subscription/
Maintenance Cost $140,000 $140,000 $140,000
System Deployment Cost
(one-time) $50,000
Total Expenditures
(Per FY) $190,000 $140,000 $140,000
Total Expenditures $470,000
7
On October 5, 2021, the City Council approved the spending plan for the City’s allocation
of $9.9 million in American Rescue Plan Act (ARPA) funds. The spending plan included
$9,090,000 in ARPA funds for capital projects as shown on the next page:
Budget Appropriations for ARPA Funding in FY 2021 -22
For the remaining approved projects, Staff incorporated future funding listed in Table 2
during the annual budget process based on the estimated start year.
Future Funding for ARPA Projects
In summary, $125,000 in ARPA funding has been designated for the acquisition of wildfire
monitoring cameras. However, Staff's initial estimate and allocation of $125,000 for the
Project Name ARPA Funding Fiscal Year
Ladera Linda Community
Center and Park Project $3,953,000 FY 2021-22
Hesse Park Technology
Upgrades $270,000 FY 2021-22
Information Technology
Infrastructure Upgrades $250,000 FY 2021-22
Replenishment of the City's
Emergency Supplies $100,000 FY 2021-22
Development of a
Peninsula-wide Evacuation
Plan
$100,000 FY 2021-22
Wildfire Monitoring
Cameras $125,000 FY 2021-22
TOTAL $4,798,000
Investment in Capital Infrastructure
Investment in Technology Infrastructure
Investment in Protection of Life and Property
Project Name
ARPA
Funding Other Funds Fiscal Year
Pavement Management Program -
Crenshaw Blvd.
$500,000 $800,000
(CIP)
FY 2023-24
Abalone Cove Sanitary Sewer Rehabilitation 1,567,000 1,568,000
(CIP)
FY 2022-23
Western Ave. Beautification 600,000 800,000
(Gas Tax)
FY 2023-24
Eastview Restroom and Remodel Additional
Office Space
350,000 -FY 2022-23
Restroom Improvements at Point Vicente
Interpretive Center
385,000 -FY 2022-23
Storm Water Drainage Improvement - PVDS at
Peppertree
1,035,000 -FY 2022-23
Park Monument Signage 350,000 -FY 2022-23
Park Playground Improvements 350,000 -FY 2022-23
TOTAL $5,137,000 $3,168,000
Investment in Capital Infrastructure
8
proposed program falls short of the required $470,000 , and $350,000 is needed to bring
the project to fruition.
The City Council is scheduled to review the first ARPA project expenditure and annual
status report in September 2022, at which time it will be able to reallocate a portion of
these funds to this project if it so chooses. Staff expects that the reallocation and approval
of the use of ARPA funds for the proposed project would relieve the General Fund of the
ongoing expenses required for this future project for the first year.
ARPA funding is subject to the conditions established by the Treasury Department (DOT).
On May 17, 2021, the DOT issued the “Final Rule" to provide guidelines on the use of
ARPA Funds. The DOT’s “Final Rule” specifies a variety of administrative processes and
requirements, including distribution of funds, timeline for use of funds, transfer of funds,
treatment of loans, etc. The Final Rule stipulated that the funds must be committed by
December 31, 2024 and spent by December 31, 2026.
Status Report on the FEMA Hazard Mitigation Grant Program (HMGP)
Staff has identified the Federal Emergency Management Agency's (FEMA) Hazard
Mitigation Grant Program (HMGP) as a potential source of initial funding for the proposed
wildfire detection system project's implementation. FEMA’s Hazard Mitigation Grant
Program (HMGP) provides funding to state, local, tribal, and territorial governments to
reduce or mitigate future disaster losses in their communities. As a result of a Presidential
Disaster Declaration, the FEMA’s Hazard Mitigation Grant Program (HMGP) finances
plans and projects that mitigate the effects of future natural disasters.
In California, the California Governor's Office of Emergency Services (Cal OES) HMGP
Unit administers these funds. The California Office of Emergency Services is responsible
for identifying HMGP priorities, reviewing applications, and forwarding funding
recommendations to FEMA, which has the final say on funding an eligible activity or
project.
City staff submitted a sub-application to Cal OES on April 8, 2022, requesting HMGP
funding for the installation of an early wildfire detection system. Specifically, the project's
total cost was submitted to the state in an effort to secure $650,000 in funding for this
hazard mitigation project. The estimated total project cost of $650,000 w as based on a
weighted average of costs for the three received proposals in response to the City ’s
Wildfire Detection Services RFP.
FEMA’s HMGP is a cost-sharing program that requires a non-federal match to the
awarded funding. The current cost-ratio for HMGP grants is 75:25, which means that the
HMGP covers 75% of an approved project's cost, and the City is required to fund 25% of
the project's cost using non-federal sources if the grant is awarded. Furthermore, Staff
has confirmed with the Cal OES staff that funds from the American Rescue Plan Act
(ARPA) may be used for non-federal match funding. The City's non-federal match share
9
(25%) of the estimated $650,000 is $162,500, which was approved for matching on April
5, 2022 by the City Council. (Attachment G)
This grant, if awarded by FEMA, would cover the total cost of the proposed project being
considered by the City Council. However, it is important to note that no groundbreaking
or construction can occur prior to FEMA's funding commitment in order to remain within
the parameters of the HMGP. However, tasks associated with a submitted hazard
mitigation project's planning and design process, such as engineering, environmental
studies, and other "soft" costs associated with the construction of a mitigation project, can
begin prior to the awarding of funds by FEMA. Therefore, the City would be required to
delay the physical construction of the proposed camera system until it receives the
funding from the state if awarded (Attachment J).
Through discussions with Cal OES, Staff has learned that internal reviews are currently
being conducted by Cal OES, and that following the initial review by Cal OES, the projects
will be submitted to the Federal Emergency Management Agency (FEMA) for a final
funding determination in fall 2022. FEMA awards projects after completing programmatic
and environment and historic preservation (EHP) reviews; consequently, it is anticipated
that awards will be issued in mid-2023. Thus, necessitating the postponement of this
project's implementation until a determination on the grant is made, if grant funds are
intended to cover the initial costs of the project’s deployment.
If the Council desires to proceed with awarding Pano AI a professional services
agreement sooner than receiving word on the HMGP, the costs associated with installing
a wildfire detection system within the City are estimated not to exceed $470,000 over the
course of three years ($140,000 per year). This includes an initial $50,000 start-up fee
($25,000 per standalone site for two proposed standalone sites ).
As stated previously, Staff has allocated $125,000 in ARPA funding for the installation of
wildfire cameras. If the Council decides not to modify allocated ARPA funding at its
meeting in September 2022, the fiscal impact for FY 2022-23 is a $190,000 expenditure,
of which $125,000 is budgeted for by ARPA and an additional appropriation of $65,000
will be required for this fiscal year.
The remaining balance of $140,000 will be incorporated into budget utilizing the General
Fund for fiscal years 2023-24 and 2024-25.
ADDITIONAL INFORMATION:
Option No. 2 - Full Peninsula Deployment
As noted in the RFP, Pano AI provided a cost proposal for a full deployment across the
Palos Verdes Peninsula. This deployment includes two Pano Stations in addition to the
four Pano Stations described in Option No. 1 for a total of six Pano Station (three deployed
on existing structures and three stand -alone Stations) that will cover significant portions
of the Peninsula.
10
The map on the following page depicts the full deployment of the six Pano Stations across
the Peninsula.
A Full Peninsula deployment costs $298,000 per year for a minimum three-year
agreement.
To ensure the stand-alone stations meet the requirements of the four Palos Verdes
Peninsula cities (i.e. with regard to landscaping, fencing, etc.) Pano’s proposal assumes
the cities will be responsible for the cost of the electrical connections or solar, pole
installation, landscaping, etc., of a 3-5-meter-tall pole for the proposed stand-alone sites;
not to exceed $25,000 per stand-alone site.
Aside from this, Pano would handle all aspects of permitting, installation, monitoring,
operations, and repairs. For longer-term agreements, Pano’s proposal also includes a
hardware refresh in year five and ten at no additional cost to ensure the four Palos
Verdes Peninsula cities continue to have the latest camera technology included in their
Pano Stations.
Specifically included in Pano’s proposal for Option Two is:
● Unlimited users licenses for personnel of the four Palos Verdes Peninsula cities
(i.e., PVE, RPV, RH, and RHE) to the Pano 360 web interface
● 24/7 coverage by the Pano Intelligence Center’s monitoring services
11
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● 24/7 Pano software and hardware customer support
● Access to a designated Pano Client Executive
● Initial training and user onboarding for Peninsula cities personnel
● Quarterly new user training for Peninsula cities personnel
The Peninsula's topography makes it likely that a fire that began in the City of Rancho
Palos Verdes could spread to the other three Peninsula cities that share fire services with
the Los Angeles County Fire Department. Moreover, the implementation of a wil dfire
detection system by the City of Rancho Palos Verdes does not prevent neighboring cities
on the Peninsula from participating in this detection system on a separate track through
the same vendor or implementing similar detection programs in their respe ctive cities, as
reflected in Option No. 2 of the proposal (Attachment A).
CONCLUSION:
Staff recommends that the City Council receive and file a status report on the Request
for Proposal selection process as well as a status report on the City’s FEMA Haz ard
Mitigation Grant Program application. Based on this evening s discussion of Pano AI's
Wildfire Camera Detection System and the associated costs, staff seeks the following
direction from the council; (1) whether to proceed with a professional service agreement
with Pano AI; (2) postponing the installation of the project until a determination on the
grant is made in mid-2023; and (3) whether to use General Funds, or other funding
sources, to fund the project for fiscal years 2023-24 through 2024-25 if FEMA Hazard
Mitgation Grant funding is awarded.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available for
the City Council’s consideration:
1. Identify specific areas of research and continue the consideration of installing
wildfire monitoring cameras to a future meeting date.
2. Take no action at this time.
12
Pano AI, Inc.
Response to the City of Rancho Palos Verdes
Request for Proposals for Wildfire Detection Services
Submitted: February 18, 2022
A-1
Pano AI, Inc.
Response to the City of Rancho Palos Verdes
Request for Proposals for Wildfire Detection Services
Submitted: February 18, 2022
For additional information, please contact:
Stephen Murdock
Director, Business Development; Pano AI
smurdock@pano.ai | 315.272.7685
A-2
PANO
Pano AI, Inc.
www.pano.ai
Cover Letter
Primary Company: Pano AI, Inc.
3130 20th St, Suite 175
San Francisco, CA 94110
February 18th, 2022
Jesse Villalpando
Senior Administrative Analyst
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Thank you for the opportunity to submit our proposal for automated fire detection services for
the City of Rancho Palos Verdes. As a California company, we have personally experienced the
devastating impacts of wildfires. At Pano, our mission is to stop the spread of catastrophic
wildfires by deploying innovative technologies—including machine learning, computer vision,
and artificial intelligence—that empower first responders and emergency managers with early
detection and actionable intelligence. Working in partnership, we believe it is possible to reduce
wildfire risk exposure for the City of Rancho Palos Verdes, protecting the community and
businesses while also safeguarding the natural environment across the region.
Pano understands that the City of Rancho Palos Verdes is interested in a wildfire detection and
notification system that provides early detection and actionable intelligence from the first
indications of smoke to the location of fires. The shift to actionable intelligence will enable the
City to be proactive (e.g., 24/7 monitoring a 360-degree viewshed) rather than reactive (e.g.,
re-positioning cameras to search for a reported fire).. Pano Rapid Detect provides an end-to-end
commercial solution that meets and exceeds these requirements. Pano Rapid Detect is the only
end-to-end wildfire disaster risk management solution that includes intelligent,
ultra-high-definition mountaintop cameras (Pano Stations), third-party data ingestion from
multiple sources, including GOES satellites feeds (Pano Connect), machine learning, computer
vision, and artificial intelligence (Pano AI), human verification via our 24/7 detection monitoring
and control center (Pano Intelligence Center), and an easy-to-use software interface featuring a
sophisticated map search toolkit and integrated incident triangulation (Pano 360).
Pano Rapid Detect has been successfully deployed in Napa, Sonoma, Santa Cruz, and Malibu;
outside of California, Pano Rapid Detect monitors areas of Colorado, Montana, Oregon, and
Australia.
2A-3
Pano AI, Inc.
www.pano.ai
Pano Rapid Detect surpasses the ALERTWildfire Axis camera system in a number of ways,
including our ability to capture and display a full 360-degree panoramic camera image every
minute, which allows multiple users to simultaneously utilize our “digital pan, tilt, zoom” and
timelapse features. Additionally, our system ensures that the early moments of a fire are always
captured, enabling continuous analysis via our AI detection engine. Our Pano 360 software
platform also enables near-instant triangulation of a new incident’s GPS coordinates with just a
couple clicks of a mouse, easy-to-use incident-sharing/notification tools, and sophisticated map
search tools.
Our proposal contains two distinct options that will both provide the City of Rancho Palos
Verdes, and the broader peninsula, with 24/7 detection capability, significant coverage, and an
operational system in 2022. The first option is an all-inclusive Pano deployment, fully managed
by Pano, where Pano would install four of our state-of-the-art Pano Stations covering the City of
Rancho Palos Verdes. This option would provide the City with the highest level of Pano Rapid
Detect coverage. The second option is for an all-inclusive deployment of six state-of-the-art Pano
Stations covering both the City of Rancho Palos Verdes and the surrounding peninsula cities.
This option would provide the overall Peninsula with the highest levels of Pano Rapid Detect
coverage.
By expressing interest in a proposal, it is evident that the City of Rancho Palos Verdes recognizes
the role that new technology can play in managing the growing wildfire threat to local
communities. We applaud the City for joining with legislators, regulators, academics, and
foundations in proactively seeking solutions to mitigate wildfire damage. We are honored to have
Pano Rapid Detect considered as one of those critical tools, and look forward to further
engagement.
Sincerely,
Arvind Satyan
Chief Commercial Officer, Pano AI, Inc.
arvind@pano.ai
3A-4
Pano AI, Inc.
www.pano.ai
Table of Contents
Cover Letter 2
Table of Contents 4
Approach to Scope of Services 5
About Pano 5
Approach to Wildfire Detection and Alerting 6
Proposed Scope of Work 7
Organization and Staffing 11
Key Personnel 11
Relevant Experience 12
Quality Control Plan 15
Project Schedule 16
Acceptance of Conditions 16
Proposed Commercials & Coverage 17
Option One: Rancho Palos Verdes Deployment 17
Option Two: Full Peninsula Deployment 19
Additional Information 21
Staff Resumes 21
4A-5
Pano AI, Inc.
www.pano.ai
Approach to Scope of Services
About Pano
Pano, a California-based, certified woman-owned business, deploys hardware, software, and
artificial intelligence to provide actionable intelligence for early wildfire detection, confirmation,
and dissemination. Our headquarters are located in San Francisco’s Mission District.
Pano has a track record of success delivering our Pano Rapid Detect Solution, enabled by our
team of business leaders, product designers, technologists and operations experts. We are able to
offer a full-stack solution to our customers, due to our in-house capabilities across a range of
functions: hardware design, software, data engineering, AI, Intelligence Center, manufacturing,
and installation project management.
Pano’s team collectively brings hundreds of years of experience in designing sophisticated
enterprise and consumer technology products. Previous employers include Google Nest, Cisco’s
Internet of Things business, Apple’s iPhone and Mac teams, and Harvard Medical School’s AI
department. We come from organizations of all sizes—from start-ups to global enterprises, from
regional organizations to government agencies. We have managed global organizations of more
than 100 people and have had direct responsibility for delivering billions of dollars in annual
revenue. We bring this knowledge to bear as we tackle the challenges of designing and delivering
enterprise-ready, cutting-edge, high-quality end-to-end solutions on time to our customers.
5A-6
Pano AI, Inc.
www.pano.ai
Approach to Wildfire Detection and Alerting
Pano Rapid Detect is an end-to-end wildfire disaster risk management platform integrating Pano
Stations (hardware), Pano Connect (data ingestion), Pano AI (artificial intelligence), Pano
Intelligence Center (human intelligence), and Pano 360 (software).
Pano Stations provide the hardware foundation for the platform; their connected,
ultra-high-definition cameras continuously rotate atop high vantage points, providing a dynamic
360-degree panoramic view of the landscape every minute.Pano Connect ingests and stores this
rich camera data, while also supporting ingestion from third-party devices and data feeds, such as
from the GOES 16 and GOES 17 satellites.Pano AI analyzes all incoming data, continuously
searching for incidents. Pano’s data feeds and AI are monitored 24/7 in our Pano Intelligence
Center, which offers enhanced detection accuracy and on-demand support for our customers.
Finally, users interact with Pano Rapid Detect via the Pano 360 software, an easy-to-use
web-based interface that helps cities detect, confirm, and locate incidents quickly, providing
actionable intelligence that informs decision making and speeds response times.
6A-7
Third Party Devices and Data Feeds
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Pano AI, Inc.
www.pano.ai
Proposed Scope of Work
Pano has developed a rigorous, yet straightforward, process for deploying Pano Stations in high fire risk
areas that consists of the following five key steps:
Site Identification
Site identification occurs typically within two weeks. The Pano team collaborates with local officials to
identify key areas that have the optimal combination of altitude, visibility, and the ability to support an
installation. When considering the ability to support an installation, we look at the structure for mounting
the equipment, backhaul for the data transmission, and whether a power source is available or not.
Site Analysis and Selection
Once the shortlist of sites has been determined, Pano will use drones to audit the proposed locations. Pano
will also conduct mounting assessments for the tower, connectivity, and power checks to ensure the
cameras will be able to provide 24/7 access, and permitting and access analysis prior to tower
construction. This process will typically take three weeks to complete.
Manufacturing, Installation and Commissioning
Concurrent with the site analysis and selection, the Pano team will procure and assemble any necessary
custom items. Once the site has been verified, the equipment installation will commence. This process
includes leveling, internet connectivity, and other processes. After installation has been completed, the
entire system will undergo testing and configurations. In all, this process will typically take 8 to 16 weeks,
depending on component and installer availability.
User Onboarding
Pano will work with the client to identify users that will access the Pano system. These users will create
website logins and undergo user training to properly use the Pano tools. This process can typically be
completed in two weeks.
Ongoing Support
After implementation, ongoing support will be provided to the City in a variety of ways including:
●Designated Account Executive: Each customer will be assigned a designated Account Executive
that acts as a “one-stop shop” for users by providing daily customer service by fielding customer
inquiries for all Pano solutions.
●Helpdesk Services:Pano provides help desk service via both phone and email to assist with any
user questions throughout the length of our relationship.
●On-going Product Training:Pano provides all necessary training during each initial
implementation and on an as-requested basis afterward. Pano training is conducted in a workshop
format where users are hands-on with the application – first using Pano-provided scenarios and
then quickly using the application on their own.
7A-8
Pano AI, Inc.
www.pano.ai
In response to the Scope of Work outlined by the City of Rancho Palos Verdes, Pano proposes the revised
version below that we believe both aligns with the objectives of Rancho Palos Verdes while ensuring a
quick time to value that allows an operational early fire detection system in 2022.
Revised Scope of Work
Selection of best locations for wildfire detection system - shall consist of the following:
1. The vendor shall evaluate each proposed location for each option and identify the benefits and
drawbacks (Pros and Cons) of installing the proposed detection systems at each identified
location.
2. The vendor shall evaluate and identify power and data connection requirements for proposed fire
detection systems for each identified location.
3. The Vendor shall identify and notify the City of any additional information required in order to
perform the proposed effort.
4. RPV will provide interested vendors with the opportunity to participate in site tours of proposed
locations, as necessary, in order to refine the development of proposals further.
5. The vendor may also suggest alternate locations for the installation of artificial intelligence-based
fire detection systems based on their assessment of the best locations for rapidly identifying
wildfires in PVP high-risk areas.
Project Coordination Meetings - shall consist of the following:
1. The vendor shall hold a project Kick-off meeting with key representatives from all four peninsula
cities (as applicable), including the Peninsula-wide Emergency Services Coordinator, members of
the RPV’s EPC, and representatives from the Los Angeles County Fire Department, Sheriff
Department – Lomita Station, the California Highway Patrol, and the PVE Police Department.
2. The selected contractor shall meet periodically (in person or virtually),with a reasonable
frequency,with City staff, elected/appointed officials, and other key relevant personnel to
coordinate/track the proposed project's implementation and to ensure that the key milestone
events are completed and met to the satisfaction of the City.
3. The vendor shall prepare and distribute meeting minutes highlighting any action items.
Technical Evaluations - shall consist of the following:
1. Coordination with designated City staff and submission of all required documents for
planning/environmental review, including environmental documents (as needed),and review of
permits, and coordination with appropriate public safety agencies, neighboring municipalities,
and private sector organizations as required.
2. Mitigation considerations for residential view obstructions and privacy concerns.
3. Vandalism mitigating and susceptibility considerations.
4. Landscape/planting plan and details.
5. Electrical plan with power source, wiring and trench details (as needed for permitting only).
6. Data connection strategy outlining the various types of data and internet connections required for
each location.
8A-9
Pano AI, Inc.
www.pano.ai
7. Considerations for implementing artificial intelligence-based fire detection software aimed at
reducing false reporting.
Development of A Project Execution Plan (PXP)- shall consist of the following:
1. The vendor shall develop a Project Execution Plan (PXP) that details the following:
a. Final locations of installation for detection systems.
b. Critical-path-method schedule for completion of tasks and subtasks the four Palos Verdes
Peninsula Cities required to accomplish the scope of work as identified; and
c. Documentation of all deliverables and interim milestones on the critical-path-method
schedule for completion (No more than one 11” x 17” page).
Public Outreach/City Council Meetings - shall consist of the following:
1. The City will vendor must attend and facilitate public outreach meetings as needed to discuss
plans and receive feedback from the surrounding community and interested parties.
2. The vendor shall work directly with City staff on this project. City staff will serve as a conduit
with the City Council attend a minimum of two City Council meetings.
a. The first meeting consists of a preliminary meeting presenting drafted project execution
and conceptual designs plans for the Council’s review.
b. The second meeting shall consist of presenting of the final Project Execution Plan (PXP)
and schematic designs to the City Council for their review and approval. If needed, the
vendor shall bring back a revised design incorporating Council direction for future
review.
3. To the extent possible, All meetings will be conducted virtually to both mitigate COVID risk and
limit travel expenses for the City. Proposal pricing must include travel to and from meetings,
preparation time, and presentation materials.
Construction and Mobilization of Project - The vendor shall be responsible for furnishing all labor,
materials, supplies for the installation of all equipment and technologies necessary to provide a 24-hour
artificial intelligence and intuitive software-based early wildfire detection system capable of detecting,
locating, and communicating wildfire ignitions within the approved locations of coverage most vulnerable
areas to wildfire within the RPV and surrounding PVP area as applicable. Vendors shall clearly state the
period of time for operation and maintenance of the proposed system.
Construction and Mobilization of this project shall consist of the following: which shall include the
following:
1. Submission of all necessary documents for planning/permitting. environmental review, including,
as necessary, an environmental impact report.Pano does not foresee an environmental impact
report being needed for the proposed scope and it is not included in our proposed pricing.
2. Securing of appropriate rights-of-way and easements for the staging of detection systems.
3. Installation of necessary power sources and data connection wiring (as needed) for each location
in accordance with the mutually agreed upon electrical plan and data connection strategy.
9A-10
Pano AI, Inc.
www.pano.ai
4. Preparation of a request for proposal and bid process for the purpose of subcontracting a
construction Selecting one or more licensed contractor to install necessary detection system
equipment.
5. Supervising and coordinating with construction contractors as needed.
6. Coordination with utility companies as necessary.
7. Coordination with private homeowners as necessary.
8. Addressing issues with privacy and view impacts with private homeowners.Implementing
vendor’s privacy policy by pixelating sections of the camera views to hide structures.
9. Restoration of any disturbed landscaping or hardscape to its pre-construction condition, as
required for stand-alone sites, using commercially reasonable methods.
Commencement of Wildfire Detecting Service - The vendor shall be responsible for the deployment
and operation of proposed early wildfire detection systems designed to provide 24-hour coverage of
identified wildfire-prone areas and shall consist of the following:
1. Incorporation of artificial intelligence and intuitive software technology in order to provide
automatic detection verification of fire ignitions within coverage areas.
2. Capability to confirm fire ignitions within the first minutes following a fire.
3. Automatic notification and dissemination of the ignition of a fire to fire authorities and other
appropriate agencies.
4. Instant access to a timelapse of all captured and live data for all fire stages.
5. Onboarding and initial training for all relevant personnel.
6. Ongoing software, hardware and maintenance support services.
10A-11
Pano AI, Inc.
www.pano.ai
Organization and Staffing
Roles and Responsibilities
Pano will be the lead firm and will assume sole responsibility for the execution of this project and
providing ongoing support. Installation and maintenance will be conducted by Pano or by licensed
subcontractors where required.
Key Personnel
The Project Manager for the project will be Lev Pevzner, who will serve as the deployment point of
contact for the City of Rancho Palos Verdes. He can be reached at lev@pano.ai or at (415) 770-8282. He
will own the project schedule and oversee all tasks. The project will be conducted by the staff listed in
the Key Personnel table below. Resumes for individuals listed below may be found in Appendix 1. Each
of the Pano key personnel on the project is an employee of Pano.
Specifically, Pano will be responsible for:
●Identifying sites for the Pano Stations
●Analyzing and selecting sites for the Pano Stations
●Installing or overseeing the installation of the Pano Stations
●Commissioning the Pano Stations
●Onboarding City employees to the Pano 360 platform
●Providing ongoing support & maintenance
●Ensuring the deployment of any wildfire alerts
●All other aspects of the project not listed above
Additional key personnel are listed below. Please note, allocation of individuals will vary through the
duration of the project and whether proposal Option 1 or Option 2 is chosen and Pano reserves the right to
substitute appropriately qualified personnel for each role depending on the actual project start date.
Name Title Project responsibility Relevant experience and education
Lesley Freeman Operations Manager General Operations
Support
20 years experience in business and operations administration with
organizations including start-ups, nonprofits and arts organizations.
Tom David Principle, Strategic
Sourcing Vendor Management 40 years of experience in electronic manufacturing and supply chain
management, BA degree in Business
Brad Ferkol Operations VP Oversight of Hardware &
Operations
35 years of experience in delivering products to customers in a wide
range of business models ranging from Fortune 150 companies to
pre-IPO startups, BSME and MSIE degrees.
Sean Donohue Embedded Systems
Engineer
Networking performance at
each site
Senior software developer with 10 years' experience with hardware
design, embedded systems and full-stack development.
Stephen
Murdock
Director, Business
Development Account Executive 7+ years of experience successfully deploying SaaS solutions in
multiple industries.
Ben Ferkol Operations
Engineer
General Operations
Support
Manufacturing, installation, and data analysis experience. Computer
science degree.
11A-12
Pano AI, Inc.
www.pano.ai
Subcontractors
Pano will engage with one or more of the licensed subcontractors listed to physically install the Pano
Stations, including work at elevation (e.g. as tower climbers), install and run low-voltage wiring, mount
hardware, finish electrical connections, and install any in-ground poles as necessary.
For each Station install, Pano may elect to utilize different subcontractors based on a variety of factors
including the specifics of the site, expertise, and availability.
Relevant Experience
Since our inception, Pano’s only area of focus has been developing tools to enable mitigation of the
devastating impacts of wildfires through early detection and actionable intelligence. We have delivered
our Pano Rapid Detect solution to a wide variety of users, including cities, counties, state and federal
agencies, and power and water utilities, across four states.
We have deployed numerous Pano Stations since 2020 in a variety of different configurations (e.g.
solar-powered vs. A/C powered) and on different structure types including Cell Towers, Municipal
Towers, Water Tanks, Private Homes, Wireless Internet Service Providers (WISPs), and more. For many
of these deployments, Pano was responsible for negotiating the right of way on private land or property.
Our past experience positions us well to successfully and rapidly execute this proposal and provide
immediate value to the City of Rancho Palos Verdes. Below is a summary of relevant, recent deployments
from California and other states.
12A-13
Pano AI, Inc.
www.pano.ai
Reference #1: Pacific Gas & Electric (PG&E) - San Francisco, CA
●Contact Information:
○To be respectful of our customer’s time, please reach out to Stephen Murdock for contact
information and an introduction.
○77 Beale Street, San Francisco, CA
●Project Description:Pano partnered with PG&E, the largest utility in California, to implement
Pano’s Rapid Detect platform for the 2021 wildfire season. PG&E was interested in proving the value
that the AI-enabled Pano Stations would provide to their existing Hazard Awareness and Warning
Center (HAWC). The HAWC is responsible for early fire identification and ongoing situational
awareness of wildfire threats. The initial engagement involved providing access to the Pano 360
platform, data feeds from Pano Stations in PG&E’s service territory, as well as weekly engagement
and co-development of platform functionality. As part of this project Pano also engaged with
numerous local governments and fire authorities to raise awareness of the new technology being
deployed in their area.
●Description of Services by Pano:Pano provided PG&E with a comprehensive, turn-key solution
including access to data feeds from numerous Pano Stations, licenses for necessary PG&E staff
members, user training and onboarding, and support from the Pano Intelligence Center.
●Company’s Project Manager:Lev Pevzner
●Key Personnel: Brad Ferkol, Stephen Murdock, Tom David, Sean Donohue, Kira Greco
Reference #2: Redwood City Fire Department - Redwood City, CA
●Contact Information:
○Denise Enea, Executive Director, Fire Safe San Mateo
○755 Marshall Street, Redwood City, CA
●Project Description: Pano was engaged by the Redwood City Fire Department (RCFD) and their
partner agencies to implement the full Pano Rapid Detect solution for the 2021 wildfire season. The
purpose of this project was to leverage technology to help increase RCFD’s visibility into fire starts,
improve their response efforts when wildfires occur, and provide ongoing visibility into all types of
911 calls.
●Description of Services by Pano: Pano provided RCFD and their partner agencies with a
comprehensive, turn-key early wildfire detection solution that included access to data feeds from 2
Pano Stations located in their district, licenses for all necessary department members, user training
and onboarding as well as support from our Pano Intelligence Center.
●Company’s Project Manager: Lev Pevzner
●Key Personnel: Brad Ferkol, Chanelle Dumonceaux, Stephen Murdock, Tom David
13A-14
Pano AI, Inc.
www.pano.ai
Reference #3: Big Sky Fire Department - Big Sky, Montana
●Contact Information:
○Dustin Tetrault, Deputy Fire Chief
○650 Rainbow Trout Run, Big Sky, MT
●Project Description:Pano was engaged by the Big Sky Fire Department (BSFD) and the Big
Sky Resort to deploy the full Pano Rapid Detect solution, including Pano Stations, artificial
intelligence smoke detection, and the Pano Intelligence Center (PIC) on top of Lone Peak. The
objective of this project was to leverage technology to help increase BSFD’s visibility into fire
starts and improve their response efforts when wildfires occur. Within one week of installation,
Pano’s Lone Peak Station was the first to detect the Shedhorn Fire and provide immediate
notification and situational awareness to the BSFD and their partners allowing them to contain
this incident with only 74 acres burned - see testimonial from BSFD Deputy Fire Chief in the
recent news article below.
●Description of Services by Pano: Pano provided the BSFD with a comprehensive, turn-key,
wildfire detection solution from start to finish including initial site selection, initial installation,
maintenance, and ongoing operations of one Pano Station on Lone Peak. In addition, Pano
provided all necessary user accounts, training, onboarding as well as 24/7 support from our Pano
Intelligence Center to both BSFD and their partners.
●Company’s Project Manager: Brad Ferkol
●Key Personnel:Arvind Satyam, Lev Pevzner, Stephen Murdock, Ben Ferkol, Sean Donohue
Reference #4: Aspen Fire Protection District (AFPD) - Aspen, Colorado
●Contact Information:
○Rick Balentine, Fire Chief/ CEO
○420 E. Hopkins Ave, Aspen, CO
●Project Description: Pano was engaged by the AFPD to deploy the full Pano Rapid Detect
solution, including Pano Stations, artificial intelligence smoke detection, and the Pano
Intelligence Center (PIC) on for strategic locations throughout AFPD’s service territory The
purpose of this project was to leverage technology to help increase AFPD’s visibility into fire
starts, improve their response efforts when wildfires occur, and provide ongoing visibility into all
types of 911 calls to right-size their response to incidents.
●Description of Services by Pano: Pano provided the AFPD with a comprehensive, turn-key,
wildfire detection solution from start to finish including initial site selection, initial installation,
maintenance, and ongoing operations of four Pano Stations across their service territory. In
addition, Pano provided all necessary user accounts, training, onboarding as well as 24/7
support.
●Company’s Project Manager:Lev Pevzner
●Key Personnel:Arvind Satyam, Brad Ferkol, Ben Ferkol, Sean Donohue
14A-15
Pano AI, Inc.
www.pano.ai
Quality Control Plan
Pano maintains several procedures and checklists that support site selection, equipment installation, and
the day-to-day operation of Pano equipment, such as:
●Site Audit Process (Site Quality Assurance)- this procedure captures all of the critical
information needed to fully vet a site so that it can be reviewed and compared to other possible
deployment locations.
●Provisioning and Test Process (Manufacturing Quality Assurance)- this procedure prepares
the Edge Computer for deployment in the field and tests the full functionality of the Pano Station
system prior to it leaving the plant.
●Installation Process (Installation Quality Assurance)- this checklist ensures a high-quality,
repeatable, and efficient installation process.
●Bearing Calibration Process - this procedure calibrates the inherent spatial measurement system
to the installation location to enable the directional locating ability embedded in the software
system.
●Pixelation Process - this procedure ensures that “sensitive” areas in the camera view field are not
distinguishable from the access restricted website.
●Software Activation Process - this procedure activates the new station within the system
database and ensures full functionality of the new station.
●Pano Information Center Procedures - this checklist informs the day-to-day operations within
the Pano Information Center operating system.
●User Notification Protocol - this procedure documents the escalation process of suspect events
to the customers and others that have been authorized to receive that information.
Pano’s internal procedures, processes, and checklists
15A-16
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Pano AI, Inc.
www.pano.ai
Project Schedule
Pano is fully capable of meeting a desired go-live date in 2022. Below, we have provided a sample
timeline for one Pano Station installation. A typical project timeline for Pano technology is deployment
within 12-16 weeks and includes the following key tasks.
Sample timeline for installation of one Pano Station
Pano will provide the City of Rancho Palos Verdes with a detailed critical-path-method schedule to
accomplish the scope of work once the decision has been made to go forward with Option 1 or Option 2
of Pano’s proposal.
Acceptance of Conditions
If selected by the City of Rancho Palos Verdes, Pano will, in good faith, negotiate a Professional Services
Agreement with the City that reflects the proposal Option selected.
Additionally, Pano proposes that our Product Subscription Terms be added as an exhibit to any
Professional Services Agreement with the City to cover the software included in our proposal.
16A-17
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Pano AI, Inc.
www.pano.ai
Proposed Commercials & Coverage
Pano has included two distinct options that will both provide the City of Rancho Palos Verdes, and the
broader peninsula, with 24/7 detection capability, significant coverage, and an operational system in 2022.
The first option is an all-inclusive Pano deployment, fully managed by Pano, where Pano would install
four of our state-of-the-art Pano Stations covering the City of Rancho Palos Verdes. This option would
provide the City with the highest levels of Pano Rapid Detect coverage. The second option is for an
all-inclusive deployment of six state-of-the-art Pano Stations covering both the City of Rancho Palos
Verdes and the surrounding peninsula cities. This option would provide the overall Peninsula with the
highest levels of Pano Rapid Detect coverage.
The maps below contain the optimal, preliminary site locations we’ve identified in conjunction with the
information provided by the City of Rancho Palos Verdes. If the City decides to move forward with
Pano’s proposal, our Site Selection team will begin a more detailed qualification process to confirm the
ability to install Pano Stations at these locations. In the event that one or more locations are unavailable,
Pano has identified suitable alternative locations that will provide similar levels of coverage.
Option One: Rancho Palos Verdes Deployment
Option One, a full deployment of Pano Stations across the City of Rancho Palos Verdes, will leverage a
network of four Pano Stations (two deployed on existing structures and two stand-alone Stations). This
option will cover significant portions of the City’s land area even when accounting for topography.
Option One Coverage Map: Rancho Palos Verdes Deployment
17A-18
Palos Verdes
Shoreline
Preserve
Lunada Bay
Palos Verdes
Estates City
P.irkl,rnd
Palos Verdes
Estates
C:J Rancho Palos Verdes City Boundary
Single Site Coverage
Mu lti Site Coverage * Tower I nstalls
◊ Standalone Sites
pa\os e,
Palos Verd
Golf Club
Lomita
Harbor City
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Esri. NASA. NGA. USGS, FEMA. County of Los Angeles. Ca li fornia State Parks. Esri. HERE. Garmin.
SafeGraph, METI/NASA. USGS, Bureau of Land Management, EPA. NPS, USDA
Pano AI, Inc.
www.pano.ai
The expenditure required by the City of Rancho Palos Verdes for Option One will be $140,000 USD per
year for a minimum three-year agreement. To ensure both stand-alone Stations meet the requirements of
the city (i.e. with regards to landscaping, fencing, etc.) our proposal assumes the City will be responsible
for the cost of the electrical connections or solar, pole installation, landscaping, etc. of a 3-5 meter tall
pole for the proposed stand-alone sites; not to exceed $25,000 per stand-alone site. Pano will fully
manage and execute the installation of the required stand-alone Stations and will only bill the City at our
cost, with no additional markups or labor costs for Pano employees.
Aside from this, Pano will handle all aspects of permitting, installation, monitoring, operations, and
repairs. For longer-term agreements, Pano’s proposal also includes a hardware refresh in Year 5 and 10 at
no additional cost to ensure the City of Rancho Palos Verdes continues to have the latest camera
technology included in their Pano Stations.
Included Software, Support, and Services - Option 1
Option 1 includes industry-leading software, support and services to facilitate the ongoing success of our
early wildfire detection system for the City of Rancho Palos Verdes.
Specifically included in our proposal is:
●Unlimited users licenses for City personnel to the Pano 360 web interface
●24/7 coverage by the Pano Intelligence Center’s monitoring services
●24/7 Pano software and hardware customer support
●Access to a designated Pano Client Executive
●Initial training and user onboarding for City personnel
●Quarterly new user training for City personnel
18A-19
Pano AI, Inc.
www.pano.ai
Option Two: Full Peninsula Deployment
Option Two, a full deployment of Pano Stations across the Palos Verdes Peninsula will leverage a network
of six Pano Stations (three deployed on existing structures and three stand-alone Stations). This option
will cover significant portions of the Peninsula’s land area even when accounting for topography.
Option Two Coverage Map: Full Peninsula Deployment
The expenditure required by the four Palos Verdes Peninsula Cities for Option Two will be $298,000 USD
per year for a minimum three year agreement. To ensure the stand-alone Stations meet the requirements
of the four Palos Verdes Peninsula Cities (i.e. with regards to landscaping, fencing, etc.) our proposal
assumes the Cities will be responsible for the cost of the electrical connections or solar, pole installation,
landscaping, etc. of a 3-5 meter tall pole for the proposed stand-alone sites; not to exceed $25,000 per
stand-alone site. Pano will fully manage and execute the installation of the required stand-alone Stations
and will only bill the Cities at our cost, with no additional markups or labor costs for Pano employees
Aside from this, Pano will handle all aspects of permitting, installation, monitoring, operations, and
repairs. For longer term agreements, Pano’s proposal also includes a hardware refresh in Year 5 and 10 at
no additional cost to ensure the four Palos Verdes Peninsula Cities continue to have the latest camera
technology included in their Pano Stations.
19A-20
Palos Verdes
Shoreline
Preserve
Lunada Bay
* Palos Verdes
Palos Verd es
Estates City
Parkland
Estates
/,g ua ArmaJ a
C ,nvon Open
D Rancho Pa los Verdes City Bounda ry
Single Site Coverage
Multi Site Coverage * Tower In sta ll s
0 Sta ndalone Sites
Rolling H1tls
Estates
0
Rolling Hills
0.5 -----2
Lomita
Harbor City
h I ,
Harbor Hills
ft
4
I "Ai le
Esri, NASA, NGA, USGS, FEMA, County of Los Angeles, California State Pa rks, Esri, HERE, Garmin,
SafeGraph, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, USDA
Pano AI, Inc.
www.pano.ai
Included Software, Support, and Services- Option 2
Option 2 includes industry-leading software, support and services to facilitate the ongoing success of our
early wildfire detection system for the four Palos Verdes Peninsula Cities.
Specifically included in our proposal is:
●Unlimited users licenses for personnel of the four Palos Verdes Peninsula Cities (i.e. PVE, RPV,
RH, and RHE) to the Pano 360 web interface
●24/7 coverage by the Pano Intelligence Center’s monitoring services
●24/7 Pano software and hardware customer support
●Access to a designated Pano Client Executive
●Initial training and user onboarding for Peninsula Cities personnel
●Quarterly new user training for Peninsula Cities personnel
20A-21
Pano AI, Inc.
www.pano.ai
Additional Information
Staff Resumes
Lev Pevzner
21A-22
■■ Lev Pevzne r
41 s.no,aw2 ~
Pro fil e
N~ minted tedinical program manager wilh experience in a broad variety of technical
roles, from software engineer t o IT consu Ila nt to produ ct manager. Dedicated to del iv ering,
high qua I it)' technical sol utions on schedule.
Selecte d Expe ri ence
TliCHltlCAl.PROGIIAM M!ANAGleR, PANO; SAN FIUIIICISCQ, CA-202o-f'Re5EN!f
Rtln dlai ly site operations meetings to track progress across al I prospective Pano sites -
from site identification and planning, throu g h coMract n egotiations and hardware
acquisition, to the S)'>tem instal I and post-instal I calibration.. Serve as t he pr imary technical
contact for con.tractors, site owners/man ager s, an d o ther thi rd pa.rties irwol,ed in each
project. Assemble, pro,ision an d test Pano S)'>tems in.the factory. Oversee installs o nsite.
Create p rocesses to ensure effective program execution..
MAll!'TING DA.TA MANA.C!!I:, GOFOIIMlr BANI FRANCISCO, CA -2011-2020
Analyzed cu stomer a ncl b usi n ess data to uncover action a b le trends and bui Id reports. Ran
monlhly business m etric reports including cohort an alys is an d financial data analysis.
Auto mated manu a I d ata collection. and analysis p ro cesses to achieve significant ti me
savings. Managed m arketing systems integrations.
1'110CIUCf MAl,IAC!!I:, l'UT[: SAN FIIANCISCOi CA -2011-2015
Product Manager for Fl ite"s ad runtime, ad tags, Design Studio Fla sh, a nd thi rd -party
integrations. Drove productlfeatu re development in a fast•paced environment with weekly
releases. Managed product roadmap and backlog,, arssessed market needs, g alhered
customerfeedback, an d drove key partnerships fro m the product sicle .
ll MANAGEMElfT COH5!JLT~T, LOHTRA; REDWOQP CITY. CA· 2008-2010
Worked with sever al Global 1000· clients to help t hem adopt m odem best p ractice ITSM/
ITFM methods, in cl uding compi li ng service catalogs, b uil ding o ut service cost models, and
helping institute consumplion.-barsed chargeback and demand-driven b u dg,e li ng
processes. Helped develop a proprietary cost m odeling methodology. Designed and
develo ped an Ex cel-based VB application for service-based costing.
SOFTW,iU!,E ENGINEEII I CONSULTING ENGINEEII, Ol"NE:T; WA5H INGTQNI DC -2001-2006
Designed, im plemented , tested, and documented se,eral features of OP NET's Modeler
and IT Guru products, as well as d ie nt-specinc custom features.. Built and simulated
theoretica l newro rl models for clients. Ass isted clients in using OPNIEli products to import.
simulate, and troubleshoot t heir networ ks an d a ppl ica li ons.
Ed1..1c atio n
Harvard University (Ca mb ri dge, MA) -Bachelor's an d Master's in Computer S.cien.ce, 2001
Referen ce
Ren Chi n., C MO, Go Fa rmz, 41 5-420-4274, rch.irr@gofor mz..com. Ren was my supervisor at
both Flite and GoFormz:.
Pano AI, Inc.
www.pano.ai
Lesley Freeman
22A-23
ll!ESLEV FIREEMAN
5an Fl'and~t.0,, CA • 41-5.2001;9391
li!sle:@f!M'iian1@1f!!11.com • lintedi11.oom{inj1Hley:!tel!n'iian
O~ERATIONS MANAGER
fffective :an d reso urceful :adm ln ~t rative :a nd operatio ns prcfessl oo :ad .ept ill: handl ing need s :and ob]ei:lives In fa st-paced,
ever-changjng envlronments.. Able to bal an ce q uality, acruraey, :and speed wh il e managjng mul tipl e work strea ms.
Col la borathre peo ple~on cultlvatln11· trust ing relationsh ips and po.sl live team d vnam lcs._
• Insta llation Project Managemen t
• Co ntract Manage ment
• Busi ness :acknll nlstradon
PANO, Sa n IFra nc ls ro, CA.
OPERATIONS MMAG'ER
• Shipping & l.c,glsdcs • Vendor M anagement
• H ring ,& On board ln11 • Pu rmaslng .& Plamln11
• Event IProd uclio n • Comm un ity Outreadi
llXPERIENCE
Cross runctlo n:al :a.ooo unta blllt'ji across o perat looal d.epanments Including su pp ly ch:a ln,. e~ee ring. m:a rked ng, :amo unting,
hwnan re sources.
• PTcJect m:anaged the selecti on, materi als, IMtal l:ado n, logls!:h:s, and i!dininl stratlon for 1S+ Pano Station sires_
• Prepared and submitted appl lc:adon to IBlify IPano as a woman awned busil ness ; re ceived certllicatloo.
• Evaluate da y to d ay operations w llh col league s,; propose :and Im plement prooess and cost Improvements.
JU UL LABS, San Fr:an dsco, CA
E~I\/£ ASSISTAMT
Aprll 2018 -July 1020
Prcvlded :adml nlst r:alilre sup port In a hyper-gowth erwtrc nment to the S\IP of Supply Chai n,. lhe VP of Operado ns
En11l neer lng, a nd the VP· of Tec hno logy .& Product Ops _ Mana11ed oom pl ec c:alendarlng, travel pl 'an nin& and expense
rep orti ng, Tr:a clied team budget, forec:a st, and sp end ing, as wel l :as oo ntracts, PO process,; :and lnvolklng, Created :and
presented slides, ra n meeting tech, m:anaged mee ting c:atenng,
• lklll t 150-person depart ment In 1 8 mo nths, :a ver:agln 11 2 hires/week-On-boa rd ed 7'S new hires..
• De\le laped & meamllne d proc esses to Inc rease transpa renci es &. enab le !!>'(eCulives to make strategjc busi ness de dsl~
• Org an ized t wo an nual :350-attendee SU ppll er Day oo nferences, re sultlng In 1.20 suppl ie rs h0s,ted, enhancing su ppl ier
relatl0111S hl ps i!n d strateg ic eng,a 11emenL
TlilE Cl'NT'ER FOR INIIE.GRAL WISDOM, San Francisca, CA
E>E;UTM ASSISTANT IO CEO
S!!ptl!mber 2012 -Aprll 20:18
Provided so le ad mm lstratl\le su pport In all :areas to the topi ex ecu t ive c f t he Center, a S01(cl[31 no n-profit org:a nlzatlon.
su pervised bookkeeper, tax accounta nt, :and payrnl se rvl.ce. Ualsed with p ublicists and l ega l cDUlllieL Arranged media
appeara ooes and ilssoc lated lo11l slks. hl lred an d su pervi sed contracto rs far web, gra ph ic design, \lld eo, and transcri pdon_
Served as pr imary ronllact f or boa rd members, do no rs, and other rontribu t o rs.
• PTrnli ded oo mpre hensl ve plan ni ng i!nd oversl!!Jit for 7 11mual b oard meetings i!nd donor re -comm itment e\le~
• A dm ini ste red OEO's teach "-tl: bu siness far 6 years: marlcetlng, Intake, sch.edull ng, liwolclng, and client rel atlOIIIS.
• La unc hed 10-wlc on llne co urse ciJklcldl ng ·with book lau nch_ Generated 100 pa id 5.'lgnu ps 11nd new client prospects_
• fmp lemented content for-multiple cau rse s on KaJabl lMS. Owne d end -to-end pa rtlclpillllt ec peri ence o pera lllon s._
EDIJCAT1DN
B11ehelar mArts.(BAI, BeloltColle ge -ltusslan Major, M usic nor, oo urs ewo ril l n Anlhropol ogy
RllFB.IENCI:
Aajeev Bha lla
Co-Fo under i!nd CfO
Clip Automation
(S101 299-1 061
Pano AI, Inc.
www.pano.ai
Tom David
23A-24
TO !M DAV IIID
1801. C.he;rbourg Dr,. Plano TX 75075 , '972-EB9--7:325
tdaviduc@gmail..c-om
Experienceo Su~p ly Chain, and o ,pera ~ians f;lrofes sio nal w,itl'i ove r 40 years oif diilletse eiq:,enence in
teleoommun i cationis, elect ro ni ~ and medilan(cal manufacturing, comract ma m1 fac ,t 111 r'ing, coriJSlrntMn,
am:! oha nge management. Exce:ll!ent repllll:ation, for ,res olvi ng pro ti1ems, imp r,ewiill"Q!; customer sallisfactio.n,
sllra,tegicvel'ld!oriman,agement, and d'ri,..lng overa l l ,o,perabion al ~ciencies and imp rovements.
consistently red uced! oosts caus i ng i ncrea sed profits by d'ni..,ing pmitive activit ies by ide n,t iifyi ng and
trac ki ng key b~iness 1performance i nd i taito rs..
EXPER IE NICf
01/15/2020• -IPiR ESElNT
PRINCIPl!E OONSULTANI
MMllill"Q!; cl ients wit h !>Upp ly cha in anct •o,pe r ati ol'la l suppo rt am:! so lutions"
03/2°'31.6 -12/:2018
VP OF SUP PLY CHIA.IN OPERATIO.NS, KATE:RRA INC
• Initially res p,o n~1 ble for and ,gtall1i:Sliled stru ch.lre w itlil in the new t¥ formed domestic: and
l nte.matLonal sup ply cha in organiza,tiorus ,. to i ncl ude sourcing, planning,. procureme nt,
quali ty, product caitafog am:! logjs .tic~ re:!iOu t ces.
• Evolved to ac:qu iis ition ttansitii on manageme nt in 2018
08/2011 •0 ·3/:21116
VP Of SUPPLY CHAIN AND OPERATIONS .SOWIJI.O N, SCRG
(FORMERLY RNERWOO D .SOWR ONS)
• Re.spo nsib le fur re mote and •Msi~e consulting,. as wesU ii$, .sol ioi t ing and! seouri ng 11e w
buiS i•ne.ss. dtsents
• Prov,ided su pp liy c:h<a in and ope r.at iol'la l co.n:9ulti11g. supp art for sta rtup, t u nn arou rn:f, an:d
oo.mpanie$ needing org.i ni zatio na1 an.d / or tP rooe ss transfo rmat io11L
02/2010 -08/2011
VP Of SUPPLY CHIA.IN .SOLUT ONIS,. GSCS
• Prov,id ed :saur ci ng .sesrvi c,es. to, .small andl si:an u p• ,oompan ies :by int e~ra,ting tnei r curran t
de!>iil,li an.d / or so urci ng s.taH Wiith GSCS pl!al'ln ing , procureme,nt and! tog.is.tits. staff to
l!na al e .an effici entancl cos t effect ive su ppfy of ,a i ti ca l ma ter ials and fl ni:slil ed products .
Pano AI, Inc.
www.pano.ai
24A-25
·05/2007 -04/2009
DrRECTOR OF OPERATIONS, NORVELl
• Dir e cted t he activil!il?.S for pla nnin g, ,pro c:ureme lilt, warel'i ouiSe, logi51i ts a nd p.ro cl uot
ass emb l¥ for a powe r su ppty cl istti but.or a11 d val ue acl cl fa c,i tity
<07 /2002 -5/2007
DrRECTOR OF SU PPLY CHAIN, SANMINA
• Re-.spo n:11i ble to r al I pl ar111 ing.. proou re,merit, and wa rehoUiS i ng t o .s11 pport t he bu i ld
t elecorn e;:iu fpme.nt
• S rgni fi cant •□u sto m e r i11 t.e rfa ce 1fori ng s ales and post.gles su ppo rt
• coordinatie cl Hte mi nsfe t of alll cl ient negotiale d com:pone nt supp ly .ag re ement~ (fo r
pro prtet ary mate.ri al s)
• Respon :'lib le fo·r ,i:ost re ductio n~ and cm t ime supl)lv for alll mat erials r e<:i uired to nit
c:ucrtome.r OTD
• Dr,DW! proces se s ~hart ,enabled
o fm1e n1t.Orv accura cy and in\Jit'Ovea turns
o effi ci ent k,itti"g t o !lupport prod ui:t sohed:u le
o deve lop ing non -standard proc es!:e-.s and too ls t o rell 1.1 c:e dabor an d time ,re q,uite d
t o s,upply matei'ia I~ to, t he as semb ly floo r
• Ju stification,, se'lect ion, hiri ng and ma nagi ng ofper:So nne1 to staff all area s of
r esp,oM ib il ity
04/199,9 -11/2001
PLANT MANAGER, FLEXTEK
• Deve lo ped and ,drove operationa1 c hanges. t o en a ble a more e ff,ident m a nufaciu:ri ng
o:per a~i o:n_ Improved produrt av.ri la b ility ro allow s<ho:rt,er .sales t,D delivery C'j'd es .. Red u<Jed
lead t i me i n man uf~uriing su rt.ice mount related <Jo nveyo rs fr,o:.m 16 t o 4 weeh bv
impl ement ing JIT / KANBA N rnater ials and man ufa cturi ng pro,i:,esses .
otl'l er hp,e rie nc:e :
02/1996 -12/1998
Director of Miateri al$ Operations, Fle~tronies
04/1991 -00:/1996
Diretto:r of Pliin:hasi:ng ... Alc:at.e l / DSC
1984 -1986
Materials Manager-, lliilooeywell
19'17'-1984
Manufaauring IErrgrn.eeir. Texas Instrument
EDUCATI ON
Gl!i/19'17
BBA, UN IVIBR:SlrrY OF NORTH TEXAS
2
Pano AI, Inc.
www.pano.ai
Brad Ferkol
25A-26
BRAD FERKO.L
6S0.S63.S]98 I bckbfcrkol@gmail.com I Pa.lo Alto , CA 94101
SUMMAR\'
Expericoocd operations professional with mo:rc lhan 25 years of e0:tpc-rimce creatiag and lcadiag global o:rgani:zatioru
ihrough swl-lllf), prm:hre-t launch, site transfoimation 11111d pcd'ormancc improvement in both large and sm all-scal .e
cnvironmcals. Provca ability to align tc:sm!l to meet opcralional inn:iiaiives lily fol'lll!limg on key objociivee th rough a
stron g understanding of lhc 1inancia1 requircau:al!i .
• M11Dnfiu:mriag .Lcs.dcnhip • Disrnptive Teclmologic-11 • Itta.High Vol11111C • Pllrtncr Sclcdion
• New Prodncl lnlrnduiclion • Growth Management • Pliml Start-Up • Solar lndmuy
• Six-Sigma Methodology • Lc:IID Manufacturing • Mmtoring/Advising • PCB~mbly
RO FE SSIO AL IEXPERIE CE
J UL LABS 00.RPORATIO , SIID F~-0, CA Oct 1017 -pr-esent
Vrn Pr-e 1id u.t o:f M■nut'adorin is; Ope:n.tiom
Rr:spomi.blc fo r all manufacruring operations with pmm= ia. Sheazbcn and S:uzbou, China, Sarvar, Him.gary,
Gus.dafajara, Mai.co, imd seven &itce wi1!hia the United Stales with manthly COGS of $9 L6M 11111d parincr wmiforecs
tolaling mare th 11D. 2,.jl)O cmpfoyccs .
• Over a iwo-ycar pc.riod, enable d hyper revenue growth by nunp:iag all 85pc.ct!I of product manufacturing, apanding
monlhly produc.tion from 8M to more lhan I 05M unim of fmuhcd. goods .
• Global apaiwon iavolvcd adding new partn=, sites, equipment and employees; the nwnbcr of pa.rtnen increased
from two to foor and llhe ·nwnbcr of eiles from foiar to twelve.
• Hire d and led 8] new employees wl,th e:tpcrtisc ia. cngiaccring, opcmtioae and materials.
• Deploye d and. ramped. 149 manufactw:iag Imes for lhc new site!l in all throe gcouaphi=
• Launched five new product!l and apandcd ia10 sC¥elllccn new illlCmaiiooeJ mm:b:r.s .
• Improve d operating oqui_prru:nt performance mim ll¾ to 87'¼ wil!h 115SOcia:l-cd yield improvement of more tb11D. 8%
a:mhiag in a 30.6% mdnclion ia prodl!I.CI cost.
.JABIL C ORPORATION Ott llH l -Oct 1017
Din111>1Drof Opllntion1, Build ta Order (BTO) Producb I Memphis, TN I Aug201'.l -Oct 2.017
Promol-cd to lead Buitd-io-Omcr/Configurc-to-Order opc~ations wilh $1.3B iin annual reve-11ue; 1.2.00 employees wi1!1i ]4
di rect mports and a $SlM 11Dnusl opcraliag budget across two US sites"
• Rcaligacd m d stabilized tbe organizaliooal &tructurc, mprcmmg overall operational pcrfm:mancc rcsnlrimg in better
lhan fo:rccastc d perfonnancc over th e laBI nice qus.rtere.
•· Reduce d materiel variances from mon: than S7M to Iese l!han $25 0K arum ally.
• Deploye d llll am:oona.iion strategy re-tting in a. 52¾ i:cductioll ia labor for a siagle customer.
• Led ~ operations in an OEM a.cq_ms.ilion while re-5p0n sil>le for bolh. th e Memphis and Poogbk:cepsie operations.
OpffllfiDD1 Man■is;er,Nn1· Produd lntmdumoo C enter of.E:i:.cellen;ce I SIID Joee, CA I De<: 201 1 -Aug:20 1'.l
Mllll3gcd. pmducllion for over 16 Cllslomcrs with prodnc:l!i r.angiag nom mc dfoal imtnancnlaiion to 11:lccom to Googl.e
Glass; $2li-OM ia. annual revenue; more than .300 c:mploycce with rune direct rq>nrm.
• Rc.sponeib!e for dcsi!Jil) and insillllation of24K sq ft. white space ·wilh full aooc.ss, ccmlrol for confident ial procc=s.
• Jmplcmcnl:cd an automation stmlcgy to support h igh prec ision as!lrm bly operations.
• Rc.sponeihle for new pmdoot sla:rt ups fur sC'i'Cral Silicon. Valley companies.
SANl\11! A.-S<:I CORPORATION, San fo,R, CA Apr 1011-Dec: M U
Pbit Muapr
Managed. 11 facility servicing ongoing and new customer dcploymcnw· $r78M in annual revenue, more lhan 400
employees (in materials, cnginc,cring and manufacturing) with 11 direc-t :reports.
• Di=vclopcd a c:spiilll spmdiag program io replace aged equipment witb cw:rc.nt eiarfuoe moont technology.
•· Led a. sta.fhe.spoasib:le for malcriah, cogiinecring m d maa nfiu:mriag functions.
M lASOLF., Santa Clara, CA lOOII -1011
C.o.rpon.111 Facllitin and Pl ■nninJ Dirttto.r
Mllll3gcd th e company's manufacturing cxpanrion. that inc-hided s.itc selection, layout and build-out of a Wik s quare foot
w:ility; in&talliag S82M ofproccs,ncfated equipment :m d S8M ofiinlmstruclme eystcml!I..
• Led II facil ilie!l team Bl!lppOrting 232K s;qua:rc feet of both. ll!ISDlllB.ctmmg and R&D space for th in-film sputtcriag of
CtGs for s ol11r maduks ·wi1!1i 21n 8Jlll1!121I facililics budget of$13M.
• Rc.spo aeib!e for all plant e.ystcm11 incl11dmg HIVAC, process cooling water, condenser cooling WBtcr, dciooi.zcd
water, oompr=cd air, wet and dry sombbcr systems and 6M watm of c!lcctrical infrastmcturc..
Pano AI, Inc.
www.pano.ai
26A-27
JABIIL C ORPORA TIO.N, San Jose, CA 1000 -?Olli
Mwg.cd the plant 's enpcerimg team during an eight-year ttlmsilian period, inclnding a reduction in. mgiacrni and.
!t>ehnicians from 82 to l6 {2000-20()]} and a Sll~4~flt ~ in l!bc same to 4!il (2002 -2008). Concmn:lllly served
im. ~ capacit~ '
Manufadnrins; .Enjj0ttro; M~ 12000-2008
Rrapomiblc fur aU board bui d. and box bnild mannf'iicllilmlg:: $700M in an11.11;al rcvcm111C; $4M oodp.
•· lmplcmcmlcd new proccssC!i and gear siuppomng cmitomNB.' migration to lead-free proc:cs:sing.
•· Supported l!bc Slllrtup of ]7 new cl!l5tomcr rogagcrncnm and lrBDBf.c:n of five c11&tomCIB ·10 IDW« oo.Bt sites.. O....«al.l,
~ pliml grew 6:om $.SOM m. FYOO to S700M im. FYO!!.
•· Deployed Valoc mftware for manwilcblrability analysis, visual aid.cs a:nd macliine programming.
Man ufadnrin1 M ■o ■s;er I 2002 -2006
Led l!bc plant '~ mms ition nom cnstomcr dcdicak.d high volwnc S:Mr lines to sheud high mix, IDW volume limes ihat
siuppolilc:d primarily NPI c:11151:omcrs. Tbc NPI model ru:c~itatcd. lowc:-1" build CfllaDriti~ which GXJllircd developing new
prol.'lC&SCS for scheduling, changc:ovec,job groiaping, Dllllmial oonirol and cost allocalion.
•· Dc:vclopcd a more flexible wm:kfon:c us ing cros&:-tminiag and anployce cmpoWC11Dc:nt enabling ·manag.cmc:nt to
more easily al.locllle resources: and meet incrc:ascd c~ demands at Cfllarlcr-cnd..
•· Grew die direct laoor from 37 to ]54 to !lllJlPO:ri the increased activity.
•· Increased SMT builds. from 26 ·10 164 per month while dN:reasing man-hlllmi pc-,r build from 83 10 3!il.
tuililiet 1\lll o ■s;er I 2004 -2008
Rraponsihlc for a plant-lcvC:I team 00115,isting of UHU!l&tria! cnginccrin&, anployce health and sa:f.c:ty, Dlllinlcmmcc and
sccmiiy; a S7M llllllllll!l buclp wpportcd 600 anp oyees in a 180K square foot mcilify.
• Pamcipated in a. joinl leadcmup k-am for implementing the ]SO 1.4001, wiih rC5pOnsmiliiy for ovc:aU readiness and
oornptiancy. Rcduc~. 8Jlll1lal clt>etrical c~ by Sl &0,000 as part of th e aspect impmvc:m.enL
ROSI: CORPORATION, .Blythewood, SC 1995 -2000
Manufadnrins; M ■o ■s;er, Compoieot Au.di.o Rutiol!'SS .ni J l 9'il8 -2000
Mwg.cd a SHM organizaiion which. included dccinmics, plastics and final ancm'bly k.chnologics.
•· Dc:vclopcd imd impkmcni:cd sttatcgie!i lo meet the rapidly growing demand. fo r die Wa.ve Radio/CD prodnct . Fiest
year sales wc:re ffl'o high« l!ban cxpectc:-d.
• Reduced rosts by $4-3M dl!lnDg FY 2000. Projects inclndcd product redesigns: imd new molding maihinc:.ry.
• Dc:vclopcd and implcmcni:cd plaru for iocm1Sing assembly line c~ty and. qnality .
Opuafioo, .. Man ■s;er, Transdu.c:u Ru1ineu Uut I l 9'il6 -1998
&tablishc:d and m~ a. $4.SM tramducicr opNlrti.on, moving tbc opNlrti.on from Mas:sa.cltusetm lo S:Olllh Carolina.
• Completed two years ofp:rodnction with a $500K fa:w-r.abl.e bndgct Vllfiaru:c.
•· Staffed die operation of more than 160 employees a:nd installkd die lines seven. wc:cks ahead. of schcdwe .
l:ojjnHr, l ojectio:aMaldi111 I 199S-1!196
Mwg.cd l!hc p1asoos operation and expanded ihe equipment base, lrBDBf.c:mng an opCllll:ion from Wmbaro, MA .
•· Recruited and. 1mincd ~ slll!ff for the: opCllll:ion. in. South Carolina.
•· Moved the \Va.ve Radio loolin,g operations in.-hol!l.5C, on llirru:: and wilbin bw%iet, rcd111dng oosls. by $900.K...
RIC CORPORATION l'tBII-.199S
DeputmeotM■n ■s;er, Wite-Out Division I Fomrtmn Ina, SC I ]9!il2-l!J'\)5
R.clocaled . a newly ac,quircd divisi .on to Soo1h Caro.line., ~tablishc:d lhe fac-ailiiy, !lien staffed and managed operations..
Manufac:tnrin1 ped11lilt,lbU Pe:aDMsio:n I Milford, CT I 1!18S-19'il2
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M■oufadnrin1 Engj0ttr, Tu'be .Be-.. d s Division
ED CATIO md CERT.WIICATIO
"' M.S., lndu!ltrial Engineering
nivnty of New H11ven I New Haven , CT J 199"2
., .B.S ., Mechanical Bnginccring, Imlmtrial Elnginecring minor
Lebip Univer&ity I Bcl!btdiem, PA I ]986
• Six Sigma Black Bdt I 2013
Am.el'.ican. Society for ·Qualily (ASQ)
• Exccutivc&lueaiion 12012 and 2004
S1mi.fy nivusity I Palo At.to, CA
Pano AI, Inc.
www.pano.ai
Sean Donohue
27A-28
Sean Donohue Connet l ltf«nlatlon
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0.l'f!el« of Engii!W!ffli'IS: at KA R{rradellt'II llllol'li!!: (812) 325-5581
Pano AI, Inc.
www.pano.ai
Stephen Murdock
28A-29
Stephen C .. Murdock
PROffSSIONAi SKIU.SANID Q~AILI FICATIONS _______________________ _
D CORS'll ltatlve Selling □ Diltl! Analysis □ Lead Gi!ineratian
□ A«aurt Managanem: □ Prlrnary Market R.esearch
Cl Ma na1:em ent Consu llinl!
Cl Business Strategy
□ Change Managanem:
Cl Busi ness De\l.elopment
Cl Client Niquisitlon
Cl PropMals. 11nd Presentatio ns
Cl Product Tra ining
PROffSSIONAl lEXPEIUENCE._· _____________________________ _
PANO Al, San Franruoo,. CA
D!ttttor,. Bialnll!'ll Dfiilll'l~nt
•· R.esponslble fof drMn1irthe growth of Pano's solution offerings ilt both utllltles 11n d local 11-cwemments
July 2021 -currant
•· Ma intain actl'i!e relations hips and US8" outreach to ra is:e 11wareness of Pano 11aoss t he four states Pano currently operates In
•· Execute hi:gll--toue h pl lots and generate new busi ne ss withi n t he vertlcak Pano sel ls Into
• Ma na11.e sales cycles for multiple opportunities shMJ lta neo usly Jrorn quallllcation to close to Implementation
POWERADVOCATE, IN:C., Bosmn, MA. A:pri l 2017 -June 2021
Mana_i(!f', #lushtns Dewlop.ment
• Ma na11 ed 11.ctlve relatlanshlFJ611nd renewa ls ·within a portfoli o of 20+ North Aml!l'lcan ulilltles totilling .$2.&M In AC/
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•· lnde pendll!lntJy create d n ew relationshi ps within PowerAdvocate's l argest d lent and eicpanded our tec:hndol!Y Into a new
dlvtsJDn resu llif\l! In .$125 k ot :addlliom1I AO/ while creatln1r a stratel!Y that has been suec.essfuDy le,;era,ged at other aec:oonts
•· Executed SDllC essful lead generating emai l and oold-calling carn pal11ns to dr ive new b usi ness
•· Develope d strategle sales pla ns, cusmme;r pres entati ons, and produrt propos;als ud ll zing the Chal lenger" S es Model
CARLISLE & OOMP",11.rff, con lXlrd, MA. January 2015 -A;iril 2017
.uano_ftt, Automo~ con.rultin_g
• Established a corporate t.elemalies stratel!Y 11nd tedlnolo,gy pil'f1nelrs hlp opportu nities for the 2"" l argest Hei!"'Y lrudc. OEM
throogjl a series of naliona l focus grotq15, fleet Interviews, and sec-ondiU1f researdl
• Led the dep loyment and on-going suoce ss of a retail polnt-.of-sale data anatytlcs pa rtal for an OEM's lB ilnd Ml( d.ealer network
• Develope d a flye-year strategle Initiative roadmap slated to provide up to $15M M In annua l rl!\lenue for an qrl.rultural OEM
• Des ls ned and implemented standardized warehousing best praetke to lmprD\le oost effk:l en.des and performance 11.orMs a
client's exlst ln1:· network of 74 11utom.otlYe and Ind ust rial warehouses
INSIGHT STRATEGY Ali>VIOORS, NewYOtlc, NY
lnttt~ndgt consultant
October 2014 -January 201.5
•· En11aged by Di rect.air of Analytic. to 11sslst In the creation oflhelr l nsll!Jit Ai:Msors" data 11nalytic dlvi!:lan by develo~
standardized metrics and analyses for p harnnac.eutlca l clients
•· Designed territory-based oo-pay card strat~ to aid d len t's pul l-th~ efforts
•· Analyzed padellt c,ost sensiti\llty 11nd related behilllior metrics to Inform on rurrent t rends across multiple therapeu tic areas
THEAMIJNDSEN GROIJP -AiN IMS HEALTH COMPANY, eurltngton, MA
AUociam Coilstlltant, Pltotmaffllfi.cal Managftl Madttts~s
July 2012 -Aligu$t 2014
•· Lead analytics deYel opment with lntepated data s-o urc es Including long itudi nal padellt dalms and formulary postions
•· Deslsned &eel :and Ta blea u client dashboards to provide data vtsuallzatlon and end-user lnteractMty
•· Optimized new and 8/lsting co-pay offset pra11rams le11era11lnl! patient behaYlor anal'j'.sls and flnan dal modeling
EDUCATION. ___________________________________ _
CORNELL UNIVfRSITY,,0,al'l\es Dyson :Sth,ool of Applied Emno.mia and Management, ltllaca, NY
Ba chelor of Scienc e Degree; GPA : 3 ,5,, Finance Concentration, GP,A! 4 ,0
Kappa :Sl11ma Fraternity, WIiiiam Hildebrand Scho la rshi p
REIFERl1NOE : Rob CiSse l, SVP Emerglngs011moru at PowerAdiiocat.e, ,64Jl.71A.2543
May2012
Regional Emergency Preparedness Committee Minutes
November 18, 2021
Page 1 of 10
PALOS VERDES PENINSULA
PUBLIC SAFETY COMMITTEE
MINUTES TO MEETING ON THURSDAY, NOVEMBER 18, 2021
I. CALL TO ORDER
A meeting of the Palos Verdes Peninsula Regional Emergency Preparedness Committee
was called to order by Chair Dieringer at 7:30 a.m. via Zoom.
Mayor Dieringer presiding
II. ROLL CALL
PRESENT: Rancho Palos Verdes
David Bradley, Mayor
Rolling Hills Estates
Steve Zuckerman, Mayor
Velveth Schmitz, Councilmember
Rolling Hills
Bea Dieringer, Mayor
Patrick Wilson, Councilmember
Palos Verdes Estates
Dawn Murdock, Councilmember
David McGowan, Councilmember
ABSENT: Eric Alegria, Councilmember, Rancho Palos Verdes
ALSO PRESENT: Rancho Palos Verdes
Ara Mihranian, City Manager
Jesse Villalpando, Emergency Services Coordinator
Mckenzie Bright, Administrative Analyst
Larry Maizlish , Emergency Preparedness Committee Chair
Rolling Hills Estates
Greg Grammer, City Manager
Alexa Davis, Assistant City Manager
Jessica Slawson, Administrative Analyst
Rolling Hills
Elaine Jeng, City Manager / Acting City Clerk
Ashford Ball, Senior Management Analyst
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RANCHO f=ALOS VERDES
Regional Emergency Preparedness Committee Minutes
November 18, 2021
Page 2 of 10
Palos Verdes Estates
Tony Best, Police Chief
Marcelle Herrera, Community Relations Officer
Los Angeles County Sheriff’s Department
Captain James Powers, Lomita Sheriff’s Station
Palos Verdes Peninsula Unified School District (PVPUSD)
Matthew Brach, Board Member
Los Angeles County Fire Department
Acting Chief Bennett, Los Angeles County Fire Department
III. PLEDGE OF ALLEGIANCE
Pledge of Allegiance by Mayor Bea Dieringer.
IV. PUBLIC COMMENT
PVPUSD Board Member Matthew Brach - Concern regarding shortage of crossing
guards. They would prefer trained guards as the safety of children is important.
Mickey Rodich – Lives in RPV and believes there is a lack of city organized emergency
evacuation plans in case of disasters. City correspondence only discusses what residents
should do for themselves, not what the city will do. The city would use phones, tv’s and
bullhorns to instruct residents. Mentions fire in Portuguese Bend Reserve 10 years ago
that could have been a disaster. Ladera Linda neighborhood is concerned and glad that
the four cities are working together.
V. APPROVAL OF MINUTES
A. MINUTES OF AUGUST 12, 2021
Councilmember Murdock noted that Police Chief Tony Best was no longer Acting Chief
and the minutes should reflect that change.
Motion by Councilmember Murdock, seconded by Councilmember Wilson to approve the
minutes as amended.
AYES: Members: Bradley, Zuckerman, Schmitz, Wilson, Murdock, McGowan and
Chair Dieringer
NOES: Members: None
ABSTAIN: Members: None
VI. OLD BUSINESS
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Regional Emergency Preparedness Committee Minutes
November 18, 2021
Page 3 of 10
A. UPDATE ON THE PENINSULA EMERGENCY PREPAREDNESS
TASKFORCE (RHE VERBAL REPORT)
Rolling Hills Estates Administrative Analyst Jessica Slawson reported that the Peninsula
Emergency Preparedness Taskforce was held on October 5, 2021. The group provided
updates for each respective city and partner agencies. Their main focus was on the
Prepared Peninsula Expo which took place on October 24, 2021 and was put together in
partnership with the PV Farmers Market and PVPUSD. The event was well received by
the public and staff received great feedback on the location. There was great participation
from local Public Safety entities.
The Peninsula Cities and School District also participated in the Great California
Shakeout promoting Earthquake awareness. The PV Library District, PV Transit and utility
companies continue to provide full service to the communities and hope to attend city
events to support emergency preparedness events in the New Year.
VII. NEW BUSINESS
A. FINAL DRAFT OF THE PENINSULA WHITE PAPER ON UTILITY
COMPANIES’ RESPONSE TO A DISASTER (RPV)
RPV Senior Administrative Analyst Jesse Villalpando reported that the white paper was
developed as a result of the four cities’ efforts to ensure a constant state of readiness and
provide uninterrupted services to their respective communities before and after an
emergency incident. The City of Rancho Palos Verdes led the development at the request
of the Public Safety Committee (PSC).
This is a complex and dynamic subject with a cascading effect as time goes on. The White
paper takes a top-down approach by defining how critical infrastructure functions in a
general and specific sense, highlights historical interdependencies and potential
consequences of severe disruption.
Six critical infrastructure areas outlined are: Energy Sector, Electric Power or Oil,
Information Systems, Telecommunication Systems, Water Supply System, and
Wastewater Treatment Systems. During the August 12th meeting the PSC was presented
with an updated draft. Following presentation and discussion, the Committee directed
addition of PV Reservoir and wastewater items related to the subject systems. It has been
updated to reflect community comments and formatting changes.
This is a final draft for review and discussion. The intent is to serve as a regional working
document that can be updated or modified with coordination and collaboration of the four
cities.
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Regional Emergency Preparedness Committee Minutes
November 18, 2021
Page 4 of 10
Councilmember Schmitz asked if this paper will only be approved by the committee or will
it go to each council for approval and adoption.
Senior Administrative Analyst Jesse Villalpando responded it will go to each council
separately.
Chair Dieringer referenced pages 37 and 39 regarding Item 7, which refers to additional
strategies regarding unified messaging. Considering an emergency situation what would
fall only under one city’s purview?
Senior Administrative Analyst Jesse Villalpando responded that it applied to an incident
specific to a particular city and cited an example to illustrate the point.
Chair Dieringer thought that this white paper applied to incidents affecting the Peninsula
as a whole and was confused by the language that referenced a discrete instance.
Senior Administrative Analyst Jesse Villalpando responded that the respective city where
an incident occurs would take the lead in any messaging.
Chair Dieringer said that the language might require further clarification to avoid
confusion.
Motion by Councilmember Schmitz , seconded by Councilmember Wilson to approve the
final version.
AYES: Members: Bradley, Zuckerman, Schmitz, Wilson, Murdock, McGowan and
Chair Dieringer
NOES: Members: None
ABSTAIN: Members: None
B. UPDATE ON PENINSULA WIDE MASS EVACUATION PLANS (RPV AND
RH)
Rolling Hills City Manager Elaine Jeng presented and shared her screen to emphasize
strategies including studying Peninsula evacuation routes, understanding utility
vulnerabilities, and implementing readiness measures and communication protocols
among the peninsula cities.
At the prior meeting, the group received a presentation on evacuation maps and an RFP
from a consultant that would help the group look at what evacuation zones might look
like.
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Regional Emergency Preparedness Committee Minutes
November 18, 2021
Page 5 of 10
The RFP is still in progress. But the four cities would like to add an evacuation time study
component which looks at zones (yet to be established) and then extrapolate time(s) to
evacuate from specific zones.
In February, staff will present further progress on the RFP.
Councilmember Schmitz asked if it was a joint RFP between the four cities or would we
partner with the county sheriff and fire department.
City Manager Jeng responded that the intention was that the four cities would do the joint
RFP and then it would be shared with the first responders, who would be utilized as
subject matter experts to review the RFP and provide input. We could look at a shared
effort.
Councilmember Schmitz was thinking about this from a cost sharing perspective since
the agencies provide services.
Captain Bennett responded that they have been involved before as subject matter experts
after a draft is developed. Typically they do not add any financial component aside from
their obligation to review as part of their service contracts.
Captain Powers concurred.
Chair Dieringer asked for further clarification related to cost sharing due to the severity of
the hazards that potentially affect the peninsula.
Captain Powers responded that they have policies and procedures in place already.
There is a general understanding of how incident command works on an as needed basis.
Protocols are already in place. He recognized this item as being a proactive action taken
by the cities, to institute an information sharing network with constituents and the
community.
Chair Dieringer asked if there were any examples of situations where their agencies
contributed financially.
Captain Powers responded nothing financially.
Councilmember Murdock asked if there was a possibility of grants from other entities or
the county or pools of money that can be accessed.
City Manager Jeng responded that the four cities would look at the costs first related to
scope and then pursue funding for other areas. She acknowledged that there are
unincorporated County areas on the Peninsula and the cities could pursue engaging the
county for some financial participation.
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Regional Emergency Preparedness Committee Minutes
November 18, 2021
Page 6 of 10
Senior Administrative Analyst Jesse Villalpando responded that the intent of the RFP now
is to get a cost estimate. There is grant funding available from the CalOES Hazard
Mitigation program. This proposal would qualify. RPV is familiar with the grant process.
Councilmember Murdock asked if there is a timeline on when these grants close and
would we make these deadlines.
Senior Administrative Analyst Jesse Villalpando responded there is a timeline – but th at
there are continuous opportunities for funding.
Public Comment from Ruth Braswell – she was extremely supportive of this item. Many
consultants who can respond do not have traffic engineers on their staff which would
require a third party to handle. Recommends the time to evacuate study be added to the
RFP so that we can obtain costs associated with the overall mass evacuation plan.
Chair Dieringer brought the issue of conducting an emergency evacuation time study to
her council. She said that she had spoken with another city representative that had done
a time study which was very involved process and cost them about $35,000.00. She
asked if staff required direction.
City Manager Jeng responded no, that this was just an update. Regarding the public
comment, they can accommodate that.
C. UPDATE ON WILDFIRE CAMERAS (RPV)
Senior Administrative Analyst Jesse Villalpando provided a brief review and background
on concerns related to potential wildfire issues including those addressed on August 17,
2021 when the RPV City Council directed staff to investigate the feasibility of
implementing a Peninsula-wide wildfire monitoring camera system, among other things.
The RPV Emergency Preparedness Committee (EPC) identified three critical decisions
that must be made prior to proceeding with any purchase/installation/monitoring of wildfire
cameras including: location, type and implementation procedure.
On November 2, 2021, the RPV City Council expressed interest in a system that utilizes
Artificial Intelligence (AI) technology to actively monitor for signs of smoke and directed
staff to coordinate with the EPC to identify and finalize camera installation locations for
consideration. Analyst Villalpando provided the identified criteria for locations including,
those with a wide and open view of RPV canyons/open space, especially those not easily
visible from homes; views where fires can grow and spread quickly; areas of previous
fires and; existing infrastructure on which cameras can be mounted. He included a map
and overview of proposed areas including upper Point Vicente, Portuguese Bend
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Regional Emergency Preparedness Committee Minutes
November 18, 2021
Page 7 of 10
Reserve, Forrestal reserve areas, San Ramon Reserve and the eastside of this reserve,
Rattlesnake Trail and its adjacent canyon, and the open space area visible from
Vistapoint Scenic Outlook.
There are two types of camera systems: Surveillance which requires a human watching
a video stream 24/7/365 which can be unreliable and fire detection via innovative AI
technology with confirmation by humans who then notify emergency crews when fires are
spotted through cameras.
The proposed wildfire camera detection system is envisioned to provide public safety
agencies, allied organizations, the Peninsula Cities, and the general public with timely
and accurate situational awareness regarding fires and other critical incidents in the
greater Palos Verdes Peninsula.
Staff identified Pano AI as a preferred vendor. No formal agreement or commitment to
this program is sought at this time; rather staff seeks to determine interest in a regional
cooperative wildfire monitoring system among the four cities. Staff has identified a
potential CalOES grant funding source. Next steps could include coordination with the
Peninsula City Managers to issue a Request for Proposal (RFP)
RPV Emergency Preparedness Committee Chair Larry Maizlish made a brief
presentation covering the project goals and an overview of four different
systems/companies that were assessed. He identified that Pano AI and IQ-Firewatch
were the preferred vendors. He also covered the potential camera benefits to city
residents and acknowledged the differing benefit levels for each city including home
property insurance discounts and renewability.
Councilmember Murdock asked for clarification on identified sites and whether the
vendors would identify potential locations for camera placement.
Chair Maizlish responded that yes, the companies are the experts and would provide
such input.
Councilmember Murdock asked about these proposals and whether they would require
each vendor to disclose their fire detection success rates, their missed fires and their false
fire alerts during all environmental situations.
Chair Maizlish responded that it was a targeted RFP and requires a high level of fire
detection success necessitating some degree of human verification in any system
chosen.
Councilmember Wilson stated that Rolling Hills and RPV would benefit most from this but
had there been any discussion of the cost allocation for the four cities and county?
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Regional Emergency Preparedness Committee Minutes
November 18, 2021
Page 8 of 10
Chair Maizlish responded that he was not a city staffer and could not answer that
question.
Senior Administrative Analyst Jesse Villalpando said that it was too early to consider cost
allocations.
RPV City Manager Ara Mihranian added that the cost was determinative upon scope of
any project. All cities have open space and canyons which is why they are bringing this
proposal forward.
Member Wilson mentioned that city budgets would have to be considered as Rolling Hills
has a miniscule budget.
City Manager Mihranian commented that they would do the work, examine cost ratios
and explore grant opportunities.
Councilmember McGowan asked what would be required in order to look at the number
of cameras for the entire peninsula. He expressed concerns about canyons that might not
be included and mentioned boundary overlap.
Chair Maizlish mentioned that none of the detection vendors have recommended that
their systems would be effective for monitoring other areas of the peninsula. They were
focused on wide/open spaces. Downsizing to smaller canyons might not be feasible as
the camera fire detection technology is not as precise in smaller, denser spaces, which
could lead to false alerts.
Senior Administrative Analyst Jesse Villalpando mentioned that if cameras are mounted
in the right strategic locations, they are designed to pick up wildfire smoke rise. Additional
cameras could be added later if so desired.
Rolling Hills Estates City Manager Greg Grammer mentioned that the ALPR camera
system is Peninsula wide and reiterated that the use of grants is necessary to fund any
potential project.
Palos Verdes Estates Community Relations Emergency Services Coordinator Marcelle
Herrera commented that there might be consideration regarding the placement of a fire
detection camera at the PV Golf Club looking down over Malaga Hills. She was also
curious about privacy, maintenance costs and staff requirements. Could this be a tool for
showing evacuation routes?
Chair Maizlish mentioned that Malaga Canyon was reviewed but was not considered a
successful detection area. Both preferred vendors IQ and Pano address privacy issues
by blurring out residential areas, and use optical sensors to detect smoke. Pano includes
maintenance in their contract. IQ has a separate maintenance contract
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Regional Emergency Preparedness Committee Minutes
November 18, 2021
Page 9 of 10
Public Comment was received from Steven Murdoch of Pano AI who provided a brief
overview on their AI system and how it can be deployed across California. They try to
balance cost versus fire risk. They ensure privacy while focusing on smoke detection.
Chair Dieringer asked about risks involved in using these cameras in small areas and
whether the system could be scaled down to provide effective solutions for those areas.
Mr. Murdoch responded that they had utilized their cameras in some smaller areas, using
an example from Redwood City area.
Chair Dieringer noted that our areas are smaller than the example.
Mr. Murdoch commented that fires closer to a detection station have a better chance of
success.
Chair Dieringer asked about CA Department of Insurance regulations regarding home
hardening.
Chair Maizlish noted that this issue is outside our control with the CDI. They restarted a
new regulation process and had a last round of public hearings before version 5 drafts
were released. Insurance companies are saying it is too much. Fire agencies are saying
it is achievable. Whether they offer a rate reduction from today’s rates due to home
hardening is hard to predict. W e will need to see how much teeth the new regulations
may have when they are eventually released.
Mr. Murdoch mentioned that they are working directly with insurance providers to show
value.
Chair Dieringer asked if the committee wanted to provide direction to staff.
Councilmember Bradley mentioned that RPV is moving forward with this but wanted to
find out if the other cities wanted to be included and allow for the RFP to be expanded.
Councilmember McGowan said that he is interested in the strategy for PVE. He fully
supports the concept and would like to learn more about it and potential grant funding.
City Manager Mihranian me ntioned that a motion could be to give staff direction to pursue
the RFP and return to the committee with details. Many of the questions would be
addressed through an RFP process.
Chair Dieringer mentioned that she would need to bring this issue to her council if there
is to be any monetary involvement. She asked if everyone was agreeable with gathering
more information about this proposal and requested it be agendized for the next meeting.
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Page 10 of 10
VIII. OTHER MATTERS FROM REGIONAL EMERGENCY PREPAREDNESS
COMMITTEE MEMBERS
Councilmember McGowan asked if the committee would reconvene sooner on the
previous topic since this group only meets quarterly and this issue is time sensitive.
Chair Dieringer noted that if information was available sooner, it could be sent to each
council separately which would allow for members to return with feedback from their full
body.
IX. ADJOURNMENT
There being no further business before the Palos Verdes Peninsula Regional Emergency
Preparedness Committee, Chair Dieringer adjourned the meeting at 9:10 a.m. The next
meeting is scheduled to be held on Thursday, February 10, 2022, beginning at 7:30 a.m.
Respectfully submitted,
Christian Horvath
City Clerk
City of Rolling Hills
Approved,
____________________________________
Bea Dieringer
Chair and Mayor,
City of Rolling Hills
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Regional Emergency Preparedness Committee Minutes
February 10, 2022
Page 1 of 10
PALOS VERDES PENINSULA
PUBLIC SAFETY COMMITTEE
MINUTES TO MEETING ON THURSDAY, FEBRUARY 10, 2022
I. CALL TO ORDER
A meeting of the Palos Verdes Peninsula Public Safety Committee was called to order by
Chair Dieringer at 7:30 a.m. via Zoom.
II. ROLL CALL
PRESENT: Rancho Palos Verdes
David Bradley, Mayor
Eric Alegria, Councilmember
Rolling Hills Estates
Frank Zerunyan, Mayor
Steve Zuckerman, Councilmember
Rolling Hills
Bea Dieringer, Mayor
Patrick Wilson, Councilmember
Palos Verdes Estates
Dawn Murdock, Councilmember
David McGowan, Councilmember
ALSO PRESENT: Rancho Palos Verdes
Ara Mihranian, City Manager
Karina Bañales, Deputy City Manager
Jesse Villalpando, Emergency Services Coordinator
McKenzie Bright, Administrative Analyst
Larry Maizlish, Emergency Preparedness Committee Chair
Ruth Braswell, Emergency Preparedness Committee Member
Rolling Hills Estates
Greg Grammer, City Manager
Alexa Davis, Assistant City Manager
Lauren Pettit, City Clerk
Jessica Slawson, Management Analyst
Rolling Hills
Christian Horvath, City Clerk
Ashford Ball, Senior Management Analyst
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RANCHO f=ALOS VERDES
Regional Emergency Preparedness Committee Minutes
February 10, 2022
Page 2 of 8
Palos Verdes Estates
Tony Best, Police Chief
Marcelle Herrera, Community Relations Officer
Palos Verdes Peninsula Unified School District (PVPUSD)
Brenna Terrones, Assistant Superintendent, Administrative Services
Richard Phillips, Board Member
Los Angeles County Sheriff’s Department
Captain James Powers, Lomita Sheriff’s Station
Los Angeles County Fire Department
Acting Assistant Chief Brian Bennett, Division 1
III. PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Chair Dieringer.
IV. PUBLIC COMMENT
None.
V. APPROVAL OF MINUTES
A. MINUTES OF NOVEMBER 18, 2021
Motion by Member Bradley, seconded by Member Zuckerman to approve the minutes as
presented.
AYES: Members: Bradley, McGowan, Murdock, Wilson, Zuckerman and Chair
Dieringer
NOES: Members: None
ABSTAIN: Members: Alegria and Zerunyan
VI. COMMITTEE REORGANIZATION
Chair Dieringer nominated Member Zuckerman as Chair and Member Zerunyan as Vice
Chair. Member Alegria seconded the motion. The motion passed.
Member Alegria thanked Member Dieringer for her service as Chair over the last year.
Member McGowan and Member Wilson echoed Member Alegria’s sentiments.
VII. OLD BUSINESS
A. SCHOOL RESOURCE OFFICER (SRO) UPDATE (SCHOOL DISTRICT
REPORT)
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Regional Emergency Preparedness Committee Minutes
February 10, 2022
Page 3 of 8
Palos Verdes Peninsula Unified School District (PVPUSD) Assistant Superintendent
Brenna Terrones reported that the School District was awarded $213,750 for a California
Healthcare Research and Prevention Tobacco Grant which will be divided between the
four cities and the school district to help cover the cost of the SROs over the next three
years beginning July 1, 2022. She noted that the School District will be working with the
SROs, emphasizing prevention through student education and assemblies, while also
focusing on traffic issues at the school sites.
Assistant Superintendent Terrones confirmed that continuation high school returned to
the Rancho Del Mar campus in August 2021, with Kelli Keller as Principal, in response to
Member Wilson.
Assistant Superintendent Terrones explained that Rancho Del Mar High School is part of
the Distance Learning Academy and Independent Study Program, with approximately 50
high school students enrolled, in response to Member Dieringer. She further explained
the enrollment numbers in the various programs that use the Rancho Del Mar campus.
Member Alegria inquired about the traffic review analysis currently being done around
three elementary schools. Rancho Palos Verdes (RPV) City Manager Mihranian
explained that the Silver Spur Elementary traffic review report has been received, and
that they are waiting on three other studies to be completed.
PVPUSD Board Member Rick Phillips reported that bell schedules will be changing next
year, with the high schools changing from an 8:00 am to 8:30 am start time, and
discussion being had regarding changing elementary and intermediate start times as well.
Board Member Phillips thanked the four Peninsula cities for contributing to the SRO
program.
B. UPDATE ON THE PENINSULA EMERGENCY PREPAREDNESS
TASKFORCE (RHE VERBAL REPORT)
Rolling Hills Estates (RHE) Management Analyst Jessica Slawson reported that the
Peninsula Emergency Preparedness Taskforce meeting was held virtually on February
1, 2022. The group provided updates for each respective city and partner agency
operations. The Peninsula cities are collaborating as a region on various grant
opportunities and city staff is communicating safety information to the community,
including information regarding upcoming brush clearance. She reported that the City of
Rolling Hills was awarded the Helen Putnam Award for their Block Captain Program.
Management Analyst Slawson noted that the School District was also present at the
Taskforce meeting and reported that they are actively working on brush clearance, and
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Regional Emergency Preparedness Committee Minutes
February 10, 2022
Page 4 of 8
students are back to in-person learning with large-scale in-house COVID-19 testing
operations for students, family and staff. The School District successfully facilitated
emergency drills including hand radio tests, with additional drills planned for spring.
Management Analyst Slawson noted that the Lomita Sheriff Station was also present at
the Taskforce meeting and reported that their volunteers have returned for certain station
duties and community events, the Mounted Posse has returned to patrolling trails, and
retiring Deputies Tami Bouse, Reece Souza and John Despot were recognized for their
years of service. The Palos Verdes Estates Police Department continues to send out
weekly safety information to residents.
Management Analyst Slawson reported that a representative from the American Red
Cross was also present at the Taskforce meeting, who reported on the current blood
shortage and need for donations.
Management Analyst Slawson reported that the Peninsula CERT Coordinator was also
present at the Taskforce meeting, and that they will be partnering with Los Angeles
County Fire Department to establish CERT trainings this spring.
C. STATUS UPDATE ON REQUEST FOR PROPOSAL (RFP) FOR
PENINSULA WIDE MASS EVACUATION PLAN (RPV)
RPV Emergency Services Coordinator Jesse Villalpando provided a high-level update on
the request for proposals (RFP) for Peninsula-wide mass evacuation plans. He outlined
the proposed scope of work, a summary of the key elements of the deliverables, and a
summary of the Zonehaven Evacuation Project. He explained that the Zonehaven
program represents only a portion of the identified key components of an effective mass
evacuation plan, and that additional information is needed to determine the relationship
between the development of a Peninsula-wide mass evacuation plan and the Zonehaven
evacuation management platform.
Emergency Services Coordinator Villalpando explained that the chosen vendor would
take into account the four cities’ current and future Housing Elements with respect to
increasing density when creating a comprehensive plan, in response to Member Bradley.
In response to Member Dieringer, Emergency Services Coordinator Villalpando explained
that Zonehaven is a program funded by the Los Angeles County Office of Emergency
Management (OEM) and the program would be free to participating cities. He also
explained that the cities are currently reviewing and making edits to the Zonehaven-
proposed zones within each city, but the official implementation date was not yet known.
Lastly, he noted that staff would need to gather more information in order to determine if
and how uncovered areas could be incorporated, in response to Member Dieringer.
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Regional Emergency Preparedness Committee Minutes
February 10, 2022
Page 5 of 8
Chair Zuckerman suggested providing OEM with a copy of each city’s Traffic and
Circulation Elements even though they have not been formally approved. .
Emergency Services Coordinator Villalpando noted that many California cities and
counties have implemented Zonehaven, including the City of Santa Rosa, in response to
Chair Zuckerman. Chair Zuckerman requested links to websites of cities currently using
the platform for the Committee to review.
Emergency Services Coordinator Villalpando explained that the Zonehaven platform
considers the Peninsula as four separate cities, with each city having control in
establishing its own zones and boundaries, in response to Member McGowan. Member
McGowan stated that consideration of zones and boundaries should be done in a
coordinated approach with all four cities.
Emergency Services Coordinator Villalpando explained that he is aware of two to three
vendors on the market with the specific skills set outlined in the RFP, but that portions
can and may be subcontracted out if needed, in response to Member Murdock. Member
Murdock emphasized the importance of communication when implementing Zonehaven,
highlighting potential difficulties in accessing this information if the power went out or for
someone without access to a computer. She stated that the chosen vendor should be
directed to work with each of the four cities to access existing communication plans and
resources that are already available and utilized within the cities. Coordinator Villalpando
explained the “Know Your Zone” outreach campaign, and noted that ultimately the Los
Angeles County Fire Department and Sheriff Department can send mobile notifications
or go door to door for evacuation notices if the power went out.
Member Dieringer inquired if Zonehaven was one of the vendors that could provide all of
the services outlined in the RFP, and about the process Zonehaven uses to develop zone
boundaries if it is not done using an evacuation time study. Emergency Services
Coordinator Villalpando explained that Zonehaven offers the evacuation management
platform, and would not be an option for a vendor to create the Peninsula-wide mass
evacuation plan. He further explained that Zonehaven uses a proprietary software that
automatically generates zones, and that it is up to each city to review and modify the zone
boundaries.
Member Dieringer inquired if it would be most efficient to first do an evacuation time study
to help define the zones, or make adjustments to the zones after they are initially
determined by Zonehaven. Coordinator Villalpando explained that the City is at the
preliminary stages of this process and more information was needed, however the
Zonehaven platform is being used very successfully in other cities and counties so he is
confident in their determination of zones. City Manager Mihranian further explained that
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Regional Emergency Preparedness Committee Minutes
February 10, 2022
Page 6 of 8
the RFP has been paused in order to gather more information to determine what services
Zonehaven can provide to the City and to determine if any gaps exist before proceeding
with the RFP.
Vice Chair Zerunyan summarized his concerns about Senate Bills 9 and 10 and a one-
size-fits-all approach to any major Peninsula-wide evacuations, including those for fires,
earthquakes, events of terrorism or cyber security attacks, and urged staff to continue to
customize our Peninsula-wide mass evacuation plan to fit the specific needs of this
community.
Public comment was received from Larry Maizlish, RPV Emergency Preparedness
Committee Chair, who emphasized that the Zonehaven platform is not new, it has been
in wide-use throughout the state, and summarized how Zonehaven works and how it fits
into the overall Peninsula-wide disaster management plan. He noted the large amount of
time that will be required to enter all of the details in order to take full advantage of the
platform, and that the detail work may need to be incorporated into the RFP with a
consultant. He further explained the capabilities of the platform, and areas that are not
covered by Zonehaven.
Discussion ensued regarding the tight timeline for revising and approving the proposed
zones, and how the RFP fits into this timeline.
Public comment was received from Ruth Braswell, RPV Emergency Preparedness
Committee Member, who echoed Mr. Maizlish’s comments, and commented that after
reviewing the initial designation of zones by Zonehaven, the algorithm does not
adequately capture the unique aspects of the Peninsula, making the evaluation of the
zones by each city extremely important. Lastly, she highlighted that Zonehaven will
require residents to sign up for the alerts in order to participate.
Emergency Services Coordinator Villalpando suggested that the Peninsula City
Managers review the RFP and take it to each City Council, rather than waiting for the
Committee’s review since the Committee only meets quarterly, in response to Member
Murdock. City Manager Mihranian explained that the RFPs do not necessarily need to go
to each City Council, but the selection of a vendor would go to the City Councils for final
approval. He further summarized that staff is recommending the Committee receive and
file this report, allow staff to continue to work with Zonehaven, and provide more
information at the next meeting.
Member Zuckerman confirmed that each respective City Manager will update their City
Councils with updates throughout this process.
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February 10, 2022
Page 7 of 8
Member McGowan confirmed that any emergencies occurring in the ports of San Pedro
requiring the evacuation of the Peninsula will be included in this mass evacuation plan.
Motion by Member Dieringer, seconded by Member Alegria to receive and file the report,
defer solicitation of proposals until additional information is gathered, and direct City
Managers to communicate updates to City Councils.
AYES: Members: Alegria, Bradley, Dieringer, McGowan, Murdock, Wilson,
Zerunyan and Chair Zuckerman
NOES: Members: None
ABSTAIN: Members: None
D. STATUS UPDATE ON WILDFIRE CAMERAS (RPV)
Emergency Services Coordinator Jesse Villalpando provided a staff report, summarizing
the City of RPV’s investigation of the development of a wildfire camera detection system,
and outlining the two separate options within the scope of work in the RFP: Option #1
which ensures coverage of the six high-risk areas identified by the City of RPV and its
respective Emergency Preparedness Committee (EPC); and Option #2 which ensures
coverage of all six high-risk areas identified in Option #1 and expands the installation of
wildfire detection sensors/technologies, as well as associated equipment to cover the
majority of the Palos Verdes Peninsula's high fire risk areas as identified in the RFP. He
then outlined the associated project tasks included in the RFP, the RFP deadline
extension and potential grant funding sources.
Emergency Services Coordinator Villalpando explained that the notice of interest
submitted to the Governor's Office of Emergency Services (Cal OES) for grant funds
provided through the Hazard Mitigation Grant Program (HMGP) were for both Options #1
and #2, in response to Member Dieringer.
Emergency Services Coordinator Villalpando explained that the RFP required pricing for
both Options #1 and #2, and that there were approximately four to five vendors who have
expressed interest, in response to Member Dieringer.
Chair Zuckerman inquired about the possibility of the cameras being independent of the
electrical grid, using solar panels and/or batteries, in which Emergency Services
Coordinator Villalpando confirmed.
Member Dieringer requested an update on this project at the next Committee meeting,
and that updates be provided to the City Managers to provide to the City Councils
between now and the next meeting
There being no objection, Chair Zuckerman so ordered that the item be received and
filed, with an update to be agendized at the next Committee meeting.
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Regional Emergency Preparedness Committee Minutes
February 10, 2022
Page 8 of 8
VIII.NEW BUSINESS
A.COVID-19 STATUS UPDATE
RHE City Manager Greg Grammer provided an update on the current status of the City
of Rolling Hills Estates, noting that City Hall is open to the public with limited staff and that
appointments are encouraged. Equipment upgrades have been made to allow for hybrid
(virtual and in-person) City Council meetings beginning on February 22, 2022.
.
RPV City Manager Mihranian reported that City Hall is open to the public by appointment,
and that the Planning Commission and City Council are meeting in-person, with virtual
participation offered to the public.
Rolling Hills Senior Management Analyst Ball reported that City Hall is open to the public,
and that all meetings are being held in-person with masks and social distancing, with the
exception of the Block Captain Program which is being held in a hybrid format.
Palos Verdes Estates Police Chief Tony Best reported that City Hall is open by
appointment only, the Police Department is open 24 hour a day, City Council, Committee
and Commission meetings are being held virtually, and discussions are being held
regarding shifting to hybrid and/or in-person meetings.
IX.OTHER MATTERS FROM REGIONAL EMERGENCY PREPAREDNESS
COMMITTEE MEMBERS
Chair Dieringer requested updates on the mass evacuation program, the wildfire camera
program, and the school resource officer program, at the next Committee meeting.
X.ADJOURNMENT IN MEMORY OF FALLEN FIREFIGHTER JONATHAN FLAGLER
There being no further business before the Palos Verdes Peninsula Regional Emergency
Preparedness Committee, Chair Zuckerman adjourned the meeting at 9:11 a.m. in honor
of fallen firefighter Jonathan Flagler. The next meeting is scheduled to be held on
Thursday, May 12, 2022, beginning at 7:30 a.m.
Approved, Respectfully submitted,
__________________________ _____________________________
Steve Zuckerman, Chair Lauren Pettit, City Clerk
City of Rolling Hills Estates City of Rolling Hills Estates
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City of Rancho Palos Verdes
Request for Proposals
WILDFIRE DETECTION SERVICES
City Manager’s Department
Attention: Jesse Villalpando, Senior Administrative Analyst
30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275
Phone: (310) 544-5209| Email: Jvillalpando@rpvca.gov
RFP Release Date: December 22, 2021
Request for Clarification Deadline: January 10, 2022
RFP Submittal Deadline: February 2, 2022
F-1Pl
Page 2 of 57
City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
WILDFIRE DETECTION SERVICES
The City of Rancho Palos Verdes seeks proposals from qualified firms
to implement, install, and maintain a 24-hour early wildfire detection
system that utilizes artificial intelligence and intuitive software
technology to detect, locate, confirm and communicate wildfire
ignitions in strategic locations identified as wildfire-prone areas
throughout the City of Rancho Palos Verdes and the surrounding Palos
Verdes Peninsula area.
All correspondence and questions regarding this RFP should be directed to:
Jesse Villalpando, Senior Administrative Analyst
City Managers Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Jvillalpando@rpvca.gov
To be considered for this project, submit an electronic copy of the proposal to the
above email address by 4:30PM on Wednesday, February 2, 2022
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
TABLE OF CONTENTS
I.Introduction Page 4
II.Project Objective Page 6
III.Project Description and Background Page 7
IV.Scope of Services Page 7
V.Preliminary Project Schedule Page 13
VI.Necessary Qualifications and Submittal
Requirements Page 13
VII.Submission of Proposal Page 16
VIII.Evaluation and Selection Process Page 16
IX.Attachments Pages 18-55
Attachment A – Option #1 Proposed Locations:
Attachment B – Option #2 Proposed Locations:
Attachment C – Sample Professional Services Agreement
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
I. INTRODUCTION
The City of Rancho Palos Verdes (City) is a scenic, upscale, residential coastal
community, with a population of approximately 42,000, located on the Palos Verdes
Peninsula of southwestern Los Angeles County.
The City is a contract city, meaning that some services are provided by contract with
agencies (both public and private), and some services are delivered by the City’s own
employees.
The City of Rancho Palos Verdes is a General Law City and has operated under the
Council-Manager form of government since its incorporation in 1973. Policy-making and
legislative authority are vested in the governing City Council, which consists of five
Council Members, including the Mayor and Mayor Pro Tem. The City is fiscally sound and
functions on an annual budget cycle.
PALOS VERDES PENINSULA PROFILE
The Palos Verdes Peninsula has a unique physiography, formed over millions of years of
submerging and lifting from the Pacific Ocean. Once an island, the Peninsula is nine miles
wide by four miles deep, now rises above the Los Angeles Basin, with the highe st
elevation at 1480 feet. The terrain of much of the planning area is rolling hills, steep
slopes, canyons, and coastal bluffs. Several active park sites and an extensive amount
of preserved natural open space and passive parkland, particularly along the Peninsula’s
coastline, provide the majority of recreational resources for residents.
The Palos Verdes Peninsula is made up of four cities: Rolling Hills, Rolling Hills Estates,
Rancho Palos Verdes, and Palos Verdes Estates , as well as the unincorporated
community of Westfield/Academy Hill. The Palos Verdes Peninsula is bounded on the
north by Torrance, on the south and west by the Pacific Ocean , and on the east by Lomita
and San Pedro (Los Angeles).
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
MAP OF THE FOUR PENINSULA CITIES
WILDFIRE VULNERABILITY
With its many steep canyons and open scrub-covered hillsides, the Palos Verdes
Peninsula area has always been vulnerable to the hazards associated with brush fires.
The Palos Verdes Peninsula is surrounded by dense brush a nd other vegetation that, if
ignited, could pose a threat to residential areas via wind-borne embers and direct ignition
from uncontrolled fires. The most recent significant fire on the Palos Verdes Peninsula
was on August 27, 2009, when a wildfire burned through approximately 230 total acres.
The fire is believed to have originated in the Portuguese Bend Reserve in the City of
Rancho Palos Verdes, where 165 acres were charred. The remaining 65 acres were
burned in the City of Rolling Hills. Dozens of homes were threatened, and approximately
1,200 residents were forced to evacuate.
The Palos Verdes Peninsula’s (PVP) geography is such that firefighting is incredibly
difficult with inaccessible cliffs and extreme slopes. Other factors contribute to the severity
of fires in the City of Rancho Palos Verdes, including weather and winds. Specifically,
winds commonly referred to as Santa Ana (aka as sundowner) winds during several
months of the year, primarily from June to the first significant rain in Novemb er. Such “fire
weather” is characterized by several days of hot, dry weather and high winds, resulting in
low fuel moisture in vegetation.
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Rancho
Palos Verdes
Roll!ng Hil ls
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Page 6 of 57
City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
State law requires that all local jurisdictions identify very high fire hazard severity zones
within their areas of responsibility. Inclusion within these zones is based on vegetation
density, slope severity, and other relevant factors that contribute to fire severity. With input
from local Los Angeles County Fire Department stations, Cal Fire has determined that
almost all of the four Peninsula Cities, are classified as Very High Fire Hazard Severity
Zones, based on the above criteria, as illustrated in the maps below.
Additionally, it should be noted that according to an April 11, 2019, article in the
Sacramento Bee, the City of Rancho Palos Verdes “holds the dubious honor of being
“The most populated city in California to have 90 percent or more of its population living
within a very high fire hazard severity zone”
The purpose of this document is to provide proposers with the information needed to
submit a proposal for review by the City and, if selected, enter into a Professional Service
Agreement with the City.
II. PROJECT OBJECTIVE
To contract with a qualified firm to plan, design, implement, install, and maintain a 24 -
hour early wildfire detection system that utilizes artificial intelligence and intuitive software
technology to detect, locate, verify, and communicate wildfire ignitions throughout the City
of Rancho Palos Verdes and the PVP region.
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PALOS VERDES ESTATES RANCHO PALOS VERDES
B!NWffflMOMM iftNMWMMM
ROLLING HILLS ROLLING HILLS ESTATES
[MIHMIIDIN iM0fiiildiNOMM
Page 7 of 57
City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
III. PROJECT DESCRIPTION AND BACKGROUND
The City of Rancho Palos Verdes is interested in developing and implementing a wildfire
early detection system, as well as associated artificial intelligence software and tools, in
strategic locations within the City's open spaces and canyons that have bee n identified
as being most susceptible to wildfire.
This system would involve the deployment of an adequate number of wildfire detection
sensors/technologies and associated equipment to monitor, verify and provide detection
of fires in the City's canyons and open space areas, assisting firefighters and the general
public in spotting fire ignitions before they become full -fledged conflagrations.
The majority of wildfires in Los Angeles County are reported by the general public. Unlike
wildland urban interface (WUI) fires, which typically begin in remote areas and have the
potential to grow to a significant size before being spotted or reported to authorities, fi res
that ignite in urban and suburban areas (including the PVP) are typically quickly reported
to authorities via a 9-1-1 call by the general public. However, it is important to note that
due to the unique geography of the PVP open space areas, which includes numerous
deep canyons, an "unwitnessed" fire can start in the middle of the night or early morning
in a remote deep canyon location and remain undetected for several minutes, if not hours.
The City is interested in implementing a long -term solution that will enable early detection
and verification of wildfire ignitions and alert first responders to the location of the fire,
especially at night. All forms of technology will be considered as long as they are cost -
effective and meet the City's early detection, verification, and notification requirements.
The city will consider systems run by companies, "turnkey" systems run by the City or a
combination. After reviewing the proposals, the city plans to execute professional service
agreements with the most qualified company or companies to plan, design, install ,
operate and maintain the system.
IV. SCOPE OF SERVICES
The city is accepting proposals to perform the following scope of services.
The scope encompasses guiding the process from its current preliminary planning stage
through construction completion, operation, and maintenance . It includes the
development and furnishing of all labor, materials, supplies, and installation of all
equipment and technologies necessary to provide a 24 -hour artificial intelligence and
intuitive software-based early wildfire detection system capable of detecting, verifying,
locating, and communicating wildfire ignitions throughout the majority of the land area
most vulnerable to wildfire on the PVP. In addition, the system shall be capable of
distinguishing false alerts such that First Responders do not need to respond to false
alarms.
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
If the hired vendor proposes to construct the system on private property, then the
company shall obtain an agreement with the property owners, ensure there are not any
local view obstructions, address any local resident privacy concerns, provide any (if
required) studies with California Environmental Quality Act, and obtain appropriate
permits as required.
The project's scope of work as further defined below, is comprised of two separate options
that shall be priced separately as part of the proposal submittal. Vendors shall provide a
price for both options as part of the proposal.
The first option entails establishing and developing a 24-hour early wildfire detection and
alert system that covers high-risk open space areas, primarily in the City of Rancho Palos
Verdes. Option #1 shall ensure coverage of the below six high-risk areas identified by the
City of Rancho Palos Verdes (RPV) and its respective Emergency Preparedness
Committee (EPC).
These locations are provided as a “starting point” for the vendors for determining the
highest-risk areas within RPV. As part of the proposal submittal, the vendor shall evaluate
the pros and cons for each proposed location and determine the best locations for
detection systems to ensure the best coverage for high-risk open space areas.
Option #1 Proposed Locations:
Proposed Locations GPS Coordinates:
Antenna Cell Communications Tower (33.7453, -118.4055)
Portuguese Bend Reserve and Forrestal Reserve 33.7532, -118.3668)
Overlooking San Ramon Reserve/Switchback Areas 33.7532, -118.3668)
Overlooking San Ramon Reserve East Side (33.7579, -118.3731)
Rattlesnake Trail and adjacent canyon (33.7579, -118.3731)
Open Space Areas visible from Vistapoint Scenic Outlook: (33.7480, -118.3941)
The second option entails the establishment, development, and expansion of wildfire
detection sensors/technologies and associated equipment in collaboration with all four
Palos Verdes Peninsula cities of Palos Verdes Estates (PVE), Rancho Palos Verdes
(RPV), Rolling Hills (RH), and Rolling Hills Estates (RHE), to provide a 24 -hour early
wildfire detection and alert system covering the majority of the Palos Verdes Peninsula's
high fire risk areas.
Option #2 shall ensure coverage of all six high -risk areas identified in Option #1 and shall
expand the installation of wildfire detection sensors/technologies, as well as associated
equipment, to cover the majority of the PVP’s high fire risk areas as identified in the table
below.
RPV has provided these locations as a “starting point” for the vendors for determining the
highest-risk areas within the PVP. As part of the proposal submittal, the vendor shall
evaluate the pros and cons for each proposed location and shall determine the be st
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
locations for the camera systems based on ensuring the best coverage for high -risk open
space areas.
Option #2 Proposed Locations:
Proposed Locations GPS Coordinates:
Antenna Cell Communications Tower (33.7453, -118.4055)
Portuguese Bend Reserve and Forrestal Reserve 33.7532, -118.3668)
Overlooking San Ramon Reserve/Switchback Areas 33.7532, -118.3668)
Overlooking San Ramon Reserve East Side (33.7579, -118.3731)
Rattlesnake Trail and adjacent canyon (33.7579, -118.3731)
Open Space Areas visible from Vistapoint Scenic Outlook: (33.7480, -118.3941)
Malaga Canyon in the City of Palos Verdes Estates (33.79616, -118.3873)
George F Canyon Reserve in the City of Rolling Hills Estates (33.7668, -118.3380)
Additional information including maps and photos of proposed locations can be found in
Appendix A & B of this document.
Associated Project Tasks
Both Options #1 and #2 require the successful proposer (hereinafter referred to as the
"Vendor") to complete the following associated Project Tasks, as defined further in this
project's scope of work:
Selection of best locations for wildfire detection systems
Project Coordination Meetings
Technical Evaluations
Development of Project Execution Plan
Public Outreach/City Council Meetings
Construction and Mobilization of Project
Commencement of Wildfire Detecting Service
SCOPE OF WORK
The successful vendor shall be required to perform the following work, all reports and
documents are to be provided in electronic format (PDF), unless otherwise indicated:
Selection of best locations for wildfire detection system - shall consist of the
following:
1) The vendor shall evaluate each proposed locations for each option and identify the
benefits and drawbacks (Pros and Cons) of installing the proposed detection
systems at each identified location.
2) The vendor shall evaluate and identify power and data connection requirements
for proposed fire detection systems for each identified location.
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City of Rancho Palos Verdes
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December 21, 2021
3) The Vendor shall identify and notify the City of any additional information required
in order to perform the proposed effort.
4) RPV will provide interested vendors with the opportunity to participate in site tours
of proposed locations, as necessary, in order to refine the development of
proposals further.
5) The vendor may also suggest alternate locations for the installation of artificial
intelligence-based fire detection systems based on their assessment of the best
locations for rapidly identifying wildfires in PVP high -risk areas.
Project Coordination Meetings - shall consist of the following:
1) The vendor shall hold a project Kick-off meeting with key representatives from all
four peninsula cities (as applicable), including the Peninsula -wide Emergency
Services Coordinator, members of the RPV’s EPC, and representatives from the
Los Angeles County Fire Department, Sheriff Department – Lomita Station, the
California Highway Patrol, and the PVE Police Department.
2) The selected contractor shall meet periodically (in person or virtually) with City
staff, elected/appointed officials, and other key relevant personnel to
coordinate/track the proposed project's implementation and to ensure that the key
milestone events are completed and met to the satisfaction of the City.
3) The vendor shall prepare and distribute meeting minutes highlighting any action
items.
Technical Evaluations - shall consist of the following:
1) Coordination with designated City staff and submission of all required documents
for planning/environmental review, including environmental documents (as
needed), review of permits, and coordination with appropriate public safety
agencies, neighboring municipalities, and private sector organizations as required.
2) Mitigation considerations for residential view obstructions and privacy concerns.
3) Vandalism mitigating and susceptibility considerations.
4) Landscape/planting plan and details.
5) Electrical plan with power source, wiring and trench details (as needed).
6) Data connection strategy outlining the various types of data and internet
connections required for each location.
7) Considerations for implementing artificial intelligence -based fire detection software
aimed at reducing false reporting.
Development of A Project Execution Plan (PXP) - shall consist of the following:
1) The vendor shall develop a Project Execution Plan (PXP) that details the following:
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
a. Final locations of installation for detection systems.
b. Critical-path-method schedule for completion of tasks and sub-tasks
required to accomplish the scope of work as identified ; and
c. Documentation of all deliverables and interim milestones on the critical -
path-method schedule for completion (No more than one 11” x 17” page).
Public Outreach/City Council Meetings - shall consist of the following:
1) The vendor must attend and facilitate public outreach meetings as needed to
discuss plans and receive feedback from the surrounding community and
interested parties.
2) The vendor shall attend a minimum of two City Council meetings.
a. The first meeting consists of a preliminary meeting presenting drafted
project execution and conceptual designs plans for the Council’s review.
b. The second meeting shall consist of presenting of the final Project
Execution Plan (PXP) and schematic designs to the City Council for their
review and approval. If needed, the vendor shall bring back a revised design
incorporating Council direction for future review.
3) Proposal pricing must include travel to and from meetings, preparation time, and
presentation materials.
Construction and Mobilization of Project - The vendor shall be responsible for
furnishing all labor, materials, supplies for the installation of all equipment and
technologies necessary to provide a 24-hour artificial intelligence and intuitive software -
based early wildfire detection system capable of detecting, locating, and communicating
wildfire ignitions within the approved locations of coverage most vulnerable areas to
wildfire within the RPV and surrounding PVP area as applicable. Vendors shall clearly
state the period of time for operation and maintenance of the proposed system.
Construction and Mobilization of this project shall consist of the following: which shall
include the following:
1) Submission of all necessary documents for planning/environmental review,
including, as necessary, an environmental impact report.
2) Securing of appropriate rights-of-way and easements for the staging of detection
systems.
3) Installation of necessary power sources and data connection wiring (as needed)
for each location in accordance with the mutually agreed upon electrical plan and
data connection strategy.
4) Preparation of a request for proposal and bid process for the purpose of
subcontracting a construction contractor to install necessary detection system
equipment.
5) Supervising and coordinating with construction contractors as needed.
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City of Rancho Palos Verdes
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December 21, 2021
6) Coordination with utility companies as necessary.
7) Coordination with private homeowners as necessary.
8) Addressing issues with privacy and view impacts with private homeowners .
9) Restoration of any disturbed landscaping or hardscape to its pre-construction
condition, as required.
Commencement of Wildfire Detecting Service - The vendor shall be responsible for
the deployment and operation of proposed early wildfire detection systems designed to
provide 24-hour coverage of identified wildfire -prone areas and shall consist of the
following:
1) Incorporation of artificial intelligence and intuitive software technology in order to
provide automatic detection verification of fire ignitions within coverage areas.
2) Capability to confirm fire ignitions within the first minutes following a fire.
3) Automatic notification and dissemination of the ignition of a fire-to-fire authorities
and other appropriate agencies.
4) Instant access to a timelapse of all captured and live data for all fire stages.
5) Onboarding and initial training for all relevant personnel.
6) Ongoing software, hardware and maintenance support services.
The vendor shall complete other tasks deemed necessary for the accomplishment of a
complete and comprehensive outcome as described in the project objective. Vendor shall
expand on the tasks noted below, where appropriate, and provide suggestions which
might lead to efficiencies and enhance the results or usefulness of the work.
Deliverables
As part of the Services, Vendor will prepare and deliver the following tangible work
products to the city.
1. Submit an electronic copy of proposal in sufficient detail to allow for a thorough
evaluation and comparative analysis.
2. Present an introduction of the proposal and your understanding of the
assignment and significant steps, methods, and procedures to be e mployed by
the proposer to ensure quality deliverables that can be delivered within the
required time frames and your identified budget.
3. Briefly summarize the scope of work as the proposer perceives or envisions it for
each area proposed.
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
4. Present concepts for conducting the work plan and interrelationship of all
products. Define the scope of each task , including the depth and scope of
analysis or research proposed.
City staff may request that check-sets or working versions of documents be submitted for
ongoing routine review. City staff will review all deliverables, including preparatory or
record materials for service deliverables, and provide comments. Vendor is required to
revise draft deliverables to address City staffs’ comments.
V. PRELIMINARY PROJECT SCHEDULE
A. RFP Schedule
The following is the anticipated schedule for the RFP process:
Request for Proposal available December 21, 2021
Request for Clarification due January 10, 2022
Proposals due February 2, 2022
Firm Interviews (if necessary) February 2022
Anticipated Notice of Award March 2022
B. Anticipated Project Schedule
Review of Proposed Locations April 2022
Project kick Off meeting May 2022
Technical evaluations June 2022
Development of Project Execution Plan August 2022
Public Outreach/City Council Meetings September 2022
Construction and Mobilization of Project October 2022
Commencement of Wildfire Detecting Services January 2023
Please note that this schedule is preliminary. It is included to provide the Vendor with a
sense of the expected timeline for the Scope of Service and emphasize the urgent nature
of the work and the City’s expectation that the Scope of Services will be completed as
quickly as possible. The ideal Vendor candidate will have available resources and
personnel, either in-house or under subcontract, to ensure the completion of the Scope
of Services at the earliest possible time.
VI. NECESSARY QUALIFICATIONS AND SUBMITTAL REQUIREMENTS
1. Only one proposal per firm will be considered. The proposal shall include two
separately priced options as defined in the Scope of Services Section of this
Document.
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
2. The submittal should be as brief as possible while adequately describing the
qualifications of the firm. The final submittal shall be sent as a PDF via email to
Jesse Villalpando, Senior Administrative Analyst at Jvillalpando@rpvca.gov
3. The proposing firm shall submit the following information with the package,
including the same information for subcontractors, in the following format:
a) Cover Letter: Provide the name, address, and phone number of the firm; the
present staff (size, classification, credentials); the primary contact’s name,
phone number, and email address; any qualifying statements or comments
regarding the proposal; and identification of any sub-
consultants/subcontractors and their responsibilities. Identify the firm’s type of
organization (individual, partnership, corporation), including names and contact
information for all officers, and proof that the organization is currently in good
standing. The signed letter should also include a paragraph stating that the firm
is unaware of any conflict of interest in performing the proposed work. (No more
than two pages)
b) Approach to Scope of Services: Briefly summarize the scope of work as the
proposer perceives or envisions it for each area proposed. Although an
important aspect of consideration, the financial cost estimate will not be the
sole justification for consideration. Negotiations may or may not be conducted
with the proposer; therefore, the proposal submitted should contain the
proposer's most favorable terms and conditions, since selection and award
may be made without discussion with any firm. All prices should reflect "not to
exceed" amounts per item. (No more than two pages)
c) Organization and Staffing: Identify the person who will be the Project Manager
and primary contact person responsible for the overall delivery of the project.
Provide an organizational chart of the project team that clearly delineates
communication and reporting relationships among the project staff and among
the sub-consultants/subcontractors involved in the project. Identify key
personnel to perform work in the various tasks and include major areas of
subcontracted work. Indicate the expected contributions of each staff member
in time as a percentage of the total effort. Specifically, show the availability of
staff to provide the necessary resource levels to meet the City’s needs. Indicate
that the Project Manager and key staff will remain assigned to this project
through completion of the Scope of Services. (No more than two pages)
d) Staff Qualifications and Experience: Describe qualifications of the assigned
staff and sub-contractors, including relevant technical experience. Staff
assigned to complete the Scope of Services must have previous experience in
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
providing the necessary services as described under the Scope of Services. A
registered Professional Engineer shall be a key member of the Project Staff
throughout the duration of the project.
Description of Vendor’s experience should include:
• Prior Experience: Demonstrate that the firm has significant experience
providing services similar to those described under the Scope of Services.
(No more than two page)
• Staff Qualifications: Provide resumes for the Project Manager and any other
key staff members to be assigned to contribute to the Scope of Services,
with an emphasis on similar services which they provided to other agencies .
(No more than ten pages)
• Reference Projects: Include at least three projects with similar scope of
services performed by the project team within the past three years and
indicate the specific responsibilities of each team member on the reference
project. Provide contact information for each client. (No more than ten
pages)
e) Project Schedule: Provide a detailed critical-path-method schedule for
completion of the tasks and sub-tasks required to accomplish the scope of
work. Note all deliverables and interim milestones on the schedule. (No more
than one 11” x 17” page)
f) Quality Control Plan: Describe the quality control procedures and associated
staff responsibilities which will ensure that the deliverables will meet the City’s
needs. (No more than one page)
g) Acceptance of Conditions: State the offering firm’s acceptance of all conditions
listed in the Request for Proposal (RFP) document and Sample Professional
Services Agreement (Attachment D). Any exceptions or suggested changes to
the RFP or Professional Services Agreement (PSA), including the suggested
change, the reasons therefore and the impact it may have on cost or other
considerations on the firm’s behalf must be stated in the proposal. This
requirement for acceptance of conditions shall be flowed to each
subcontractor/sub-consultant. Unless specifically noted by the firm, the City
will rely on the proposal being in compliance with all aspects of the RFP and in
agreement with all provisions of the PSA. (No more than one page)
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
VII. SUBMISSION OF PROPOSAL
A. Requests for Clarification
Requests for clarification of the information contained herein shall be submitted in
writing prior to 4:30 p.m. on January 6, 2022. Responses to any clarification
question will be provided to each firm from which proposals have been requested.
It is highly recommended that the prospective vendor firms visit the city to view the
project location prior to submitting a request for clarification.
B. Confirmation Email
Upon submission of proposal to the City, the proposing firm shall request an email
confirmation that the proposal was received and retain the email as a record. If an
email confirmation is not received, the proposing firm shall correspond with the
City until a confirmation is received.
VIII. EVALUATIONS AND SELECTION PROCESS
1. Proposals Will be Evaluated Based on the Following Criteria:
a) Approach to Scope of Services (35%)
• Understanding of the Scope of Services as demonstrated by the
thoroughness of the proposal, introduction of cost-saving or value-adding
strategies or innovations (including those applying to overall project
schedule), and an overall approach most likely to result in the desired
outcome for the city.
b) Proposal Schedule (15%)
• Ability to complete the work in the shortest schedule possible (excluding
time for review and community meetings).
c) Staff Qualifications and Experience (30%)
• Relevance of experience of the proposing firm (to provide support resources
to the project team)
• Relevance of experience and strength of qualifications of the Project
Manager
• Relevance of experience and strength of qualifications of the key personnel
performing the work
• Relevance of referenced projects and client review of performance during
those projects
d) Organization and Staffing (15%)
• Availability of key staff to perform the services throughout the duration of
the project
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
• Assignment of appropriate staff in the right numbers to perform the Scope
of Services
• Appropriate communication and reporting relationships to meet the City’s
needs
e) Quality Control (10%)
• Adequate immediate supervision and review of staff performing the work as
well as appropriate independent peer review of the work by qualified
technical staff not otherwise involved in the project.
2. Selection Process
An evaluation panel will review all proposals submitted and select the top
proposals. These top firms may then be invited to make a (virtual) presentation to
the evaluation panel, at no costs to the city . The panel will select the proposal, if
any, which best fulfills the City’s requirements. The City reserves the right to
negotiate special requirements and proposed service levels using the selected
proposal as a basis. If the City is unable to negotiate an agreeable fee for services
with top firm, the city will negotiate with the next firm chosen among the top firms.
3. Award Notification
The City will notify all proposers in writing of the outcome of the selection process
and intent to award. This RFP does not commit the City to award an agreement,
nor pay any costs incurred in the preparation and submission of the proposal in
anticipation of an agreement. The City reserves the right to reject any or all
proposals, or any part thereof, to waive any formalities or informalities, and to
award the agreement to the proposer deemed to be in the best interest of the City
and the Department.
4. Award of Agreement
The selected firm shall be required to enter into a written agreement with the City,
in a form approved by the City Attorney, to perform the Scope of Services. This
RFP and the proposal, or any part thereof, may be incorporated into and made a
part of the final agreement; however, the City reserves the right to further negotiate
the terms and conditions of the agreement with the selected vendor. The
agreement will, in any event, include a maximum "fixed cost" to the city.
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
APPENDIX A –
OPTION #1 PROPOSED LOCATIONS:
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City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
LOCATION NUMBER ONE:
Cell Communications Tower located at City of Rancho Palos Civic Center as shown in
the photo below at the following GPS coordinates: (33.7453, -118.4055)
F-19
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Page 20 of 57
City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
LOCATION NUMBER TWO:
Overlooking the Portuguese Bend Reserve and Forrestal Reserve in RPV shown in
the photo below and is located at the following GPS coordinates: (33.7532, -118.3668)
F-20
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Page 21 of 57
City of Rancho Palos Verdes
RFP- Wildfire Detection services
December 21, 2021
LOCATION NUMBER THREE:
Overlooking San Ramon Reserve/Switchback areas in RPV shown in the photo below
and is located at the following GPS coordinates: (33.7337, -118.3286)
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LOCATION NUMBER FOUR:
Overlooking San Ramon Reserve East Side shown in the photo below and is located
at the following GPS coordinates: (33.7337, -118.3286)
F-22
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Rattlesnake Trail and adjacent Canyons shown in the photo below and is located at
the following GPS coordinates: (33.7579, -118.3731)
F-23
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LOCATION NUMBER SIX:
Open Space Areas visible from shown in the photo below and is located at the
following GPS coordinates: (33.7480, -118.3941)
F-24
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APPENDIX B –
OPTION #2 PROPOSED LOCATIONS:
F-25
LOCATION NUMBER SEVEN:
Malaga Canyon in PVE shown in the photo below and is located at the following GPS
coordinates: (33.79616, -118.3873)
F-26
LOCATION NUMBER EIGHT
George F Canyon Reserve shown in the photo below and is located at the following
GPS coordinates: (33.7668, -118.3380)
F-27
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01203.0001/699504.1 EQG 28
APPENDIX C –
Sample Professional Services Agreement
F-28
01203.0001/699504.1 EQG 29
PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
____________________________________
F-29
01203.0001/699504.1 EQG
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
______________________________________
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein “Agreement”) is made
and entered into on ______________________, 2021, by and between the CITY OF RANCHO
PALOS VERDES, a California municipal corporation (“City”) and
_________________________, a [form of company] (“Consultant”). City and Consultant may be
referred to, individually or collectively, as “Party” or “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal for the performance of the services
defined and described particularly in Article 1 of this Agreement, was selected by the city to
perform those services.
C. Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority to
enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms
of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the
Parties and contained herein and other consideration, the value and adequacy of which are hereby
acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide
those services specified in the “Scope of Services”, as stated in the Proposal, attached hereto as
Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the
“services” or “work” hereunder. As a material inducement to the City entering into this Agreement,
Consultant represents and warrants that it has the qualifications, experience, and facilities
necessary to properly perform the services required under this Agreement in a thorough,
competent, and professional manner, and is experienced in performing the work and services
contemplated herein. Consultant shall at all times faithfully, competently and to the best of its
ability, experience and talent, perform all services described herein. Consultant covenant s that it
shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose intended.
For purposes of this Agreement, the phrase “highest professional standards” shall mean those
F-30
01203.0001/699504.1 EQG 2
standards of practice recognized by one or more first-class firms performing similar work under
similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s Proposal which shal l be incorporated
herein by this reference as though fully set forth herein. In the event of any inconsistency between
the terms of such Proposal and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time servi ce is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any “public work” or “maintenance work,” as those terms
are defined in California Labor Code section 1720 et seq. and California Code of Regulations,
Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall
pay prevailing wages for such work and comply with the requirements in California Labor Code
section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following
requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations (“DIR”)
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site
where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar day,
or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for
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the work or craft in which the worker is employed for any public work done pursuan t to this
Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep
accurate payroll records and verify such records in writing under penalty of perjury, as specified
in Section 1776; certify and make such payroll records available for inspection as provided by
Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant
shall be responsible for compliance with these aforementioned Sections for all apprenticeable
occupations. Prior to commencing work under this Agreement, Consultant shall provide City with
a copy of the information submitted to any applicable apprenticeship program. Within 60 (sixty)
days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants
shall submit to the City a verified statement of the journeyman and apprentice hours performed
under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section
1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Consultant shall, as a penalty to the City, forfeit $25 (twenty five dollars) for each
worker employed in the performance of this Agreement by the Consultant or by any subcontractor
for each calendar day during which such worker is required or permitted to work more than 8
(eight) hours in any one calendar day and 40 (forty) hours in any one calendar week in violation
of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor
Code section 1815, work performed by employees of Consultant in excess of 8 (eight) hours per
day, and 40 (forthy) hours during any one week shall be permitted upon public work upon
compensation for all hours worked in excess of 8 hours per day at not less than 1½ (one and one
half) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code Section
1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' comp ensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract.”
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Consultant’s Authorized Initials ________
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of
the California Labor Code, and shall make such compliance a requirement in any contract with
any subcontractor for work under this Agreement. Consultant shall be required to take all actions
necessary to enforce such contractual provisions and ensure subcontractor's compliance, including
without limitation, conducting a review of the certified payroll records of the subcontractor on a
periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers
the specified prevailing ra te of wages. Consultant shall diligently take corrective action to halt or
rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as
may be required by law for the performance of the services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
and interest, which may be imposed by law and arise from or are necessary for the Consultant’s
performance of the services required by this Agreement, and shall indemnify, defend and hold
harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes,
penalties or interest levied, assessed or imposed against City hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will materially
affect the performance of the services hereunder, Consultant shall immediately inform the City of
such fact and shall not proceed except at Consultant’s risk until written instructions are received
from the Contract Officer in the form of a Change Order.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies
and/or other components thereof to prevent losses or damages, and shall be responsible for all such
damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City’s own negligence.
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1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or
make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work,
and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to 15% of the Contract Sum; or,
in the time to perform of up to 90 (ninety) days, may be approved by the Contract Officer through
a written Change Order. Any greater increases, taken either separately or cumulatively, must be
approved by the City Council. It is expressly understood by Consultant that the provisions of this
Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby
acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of
Services may be more costly or time consuming than Consultant anticipates and that Consultant
shall not be entitled to additional compensation therefor. City may in its sole and absolute
discretion have similar work done by other Consultants. No claims for an increase in the Contract
Sum or time for performance shall be valid unless the procedures established in this Section are
followed.
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order. This proposed
change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs and
proposed schedule impacts.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other
provisions of this Agreement, the provisions of Exhibit “B” shall govern.
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ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed $XXX (_______________ Dollars) (the “Contract Sum”), unless
additional compensation is approved pursuant to Section 1.9. Annual compensation shall not
exceed $___________ (_____________ Dollars).
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services; (iii)
payment for time and materials based upon the Consultant’s rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks, and
(b) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the
Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services . If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City’s Director of Finance. By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement. The invoice shall detail charges for all necessary and actual expenses by the following
categories: labor (by sub-category), travel, materials, equipment, supplies, and sub -contractor
contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not
invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
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Consultant to be paid within 45 (forty-five) days of receipt of Consultant’s correct and undisputed
invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event any charges
or expenses are disputed by City, the original invoice shall be returned by City to Consultant for
correction and resubmission. Review and payment by City for any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable
law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in the
“Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 90 (ninety) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Consultant shall
within 10 (ten) days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if in the
judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall
be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled
to recover damages against the City for any delay in the performance of this Agreement, however
caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.
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3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding [INSERT
PERFORMANCE PERIOD] from the date hereof, except as otherwise provided in the Schedule
of Performance (Exhibit “D”). The City may, in its discretion, extend the Term by [INSERT
NUMBER OF EXTENSIONS] additional [INSERT DURATION OF EXTENSIONS]-year terms.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
__________________________ __________________________
(Name) (Title)
__________________________ __________________________
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement.
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant’s staff and subcontractors, if any, assigned to perform the services required under this
Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance. City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unles s
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or any
of Consultant’s officers, employees, or agents are in an y manner officials, officers, employees or
agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
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4.3 Contract Officer.
The Contract Officer shall be [INSERT NAME OF CONTRACT OFFICER] or such
person as may be designated by the [INSERT DEPARTMENT HEAD]. It shall be the Consultant’s
responsibility to assure that the Contract Officer is kept informed of the progress of the
performance of the services and the Consultant shall refer any decisions which must be made by
City to the Contract Officer. Unless otherwise specified herein, any approval of City required
hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have
authority, if specified in writing by the City Manager, to sign all documents on behalf of the City
required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant’s employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with
Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City; all subcontractors included in
the Proposal are deemed approved. In addition, neither this Agreement nor any interes t herein may
be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of
law, whether for the benefit of creditors or otherwise, without the prior written approval of City.
Transfers restricted hereunder shall include the transfer to any person or group of persons acting
in concert of more than 25% (twenty five percent) of the present ownership and/or control of
Consultant, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder
without the express consent of City.
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ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant’s indemnification of City, and prior to commencement of any
services under this Agreement, Consultant shall obtain, provide and maintain at its own expense
during the term of this Agreement, policies of insurance of the type and amounts described below
and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in
an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that has
not been amended. Any endorsement restricting standard ISO “insured contract” language will not
be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and
property damage for all activities of the Consultant arising out of or in connection with Services
to be performed under this Agreement, including coverage for any owned, hired, non -owned or
rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City
as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers’ compensation. Insurance certificates and endorsements must be
approved by City’s Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
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reserves the right to require complete, certified copies of all required insurance p olicies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the Services hereunder by
Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage s hall also apply on a primary and non-
contributory basis for the benefit of City before the City’s own insurance or self -insurance shall
be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance or
that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned
policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in
accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the
City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the City
nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a given issue and
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is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or
a waiver of any type. If the Consultant maintains higher limits than the minimums shown above,
the City requires and shall be entitled to coverage for the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall
be additional insureds under such policies. This provision shall also apply to any excess/umbrella
liability policies.
(k) Prohibition of undisclosed coverage limitations . None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(l) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer’s limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency’s right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant 90 (ninety) d ays advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and
approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant’s performance
under this Agreement, and that involve or may involve coverage under any of the required liabil ity
policies.
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(q) Additional insurance. Consultant shall also procure and maintain, at its own
cost and expense, any additional kinds of insurance, which in its own judgment may be necessary
for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold
and save them and each of them harmless from, any and all actions, either judicial, administrative,
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or
liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual o r entity
for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’
reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’
fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys’
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it
fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as
a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted
by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that
design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The indemnity
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01203.0001/699504.1 EQG 14
obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accou nting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of three (3) years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Consul tant’s business, custody of the
books and records may be given to City, and access shall be provided by Consultant’s successor
in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in
providing access to the books and r ecords if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cos t of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “d ocuments and materials”)
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the Contract
Officer or upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or
assignment of such completed documents for other projects and/or use of uncompleted documents
without specific written authorization by the Consultant will be at the City’s sole risk and without
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01203.0001/699504.1 EQG 15
liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant
shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documen ts or materials prepared by them, and in the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all damages resulting
therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
“works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided
Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admiss ions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right, but has no obligation, to represent Consultant or be present at
any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
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01203.0001/699504.1 EQG 16
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed after
the date of default. Instead, the City may give notice to Consultant of the default and the reasons
for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if circumstances
warrant. During the period of time that Consultant is in default, the City shall hold all invoices and
shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City
may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of
default. If Consultant does not cure the default, the City may take necessary steps to terminate this
Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s
default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out
of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or fail ing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligatio ns of the
Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or cov enant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
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01203.0001/699504.1 EQG 17
Acceptance by City of any work or servic es by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the ri ght to terminate this
Contract at any time, with or without cause, upon 30 (thirty) days’ written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or
such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event
of termination without cause pursuant to this Section, the City need not provide the Consultant
with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement:
(a) City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such
F-46
01203.0001/699504.1 EQG 18
damages), and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
(b) Consultant may, after compliance with the provisions of Section 7.2, terminate the
Agreement upon written notice to the City‘s Contract Officer. Consultant shall be entitled to
payment for all work performed up to the date of termination.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such action
or proceeding, in addition to any other relief which may be granted, whether legal or equitable,
shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any
appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable
costs for investigating such action, taking depositions and discovery and all other necessary costs
the court allows which are incurred in such litigation. All such fees shall be deeme d to have accrued
on commencement of such action and shall be enforceable whether or not such action is prosecuted
to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corpor ation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
F-47
01203.0001/699504.1 EQG 19
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregati on of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, color, creed, religion,
sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed, together with any and all costs, including attorneys’ fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos
Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in the case of the
Consultant, to the person(s) at the address designated on the execution page of this Agree ment.
Either party may change its address by notifying the other party of the change of address in writing.
Notice shall be deemed communicated at the time personally delivered or in seventy -two (72)
hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
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01203.0001/699504.1 EQG 20
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating
to this Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third part y
including, but not limited to, any City official, officer, or employee, any money, consideration, or
other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s),
or other conduct or collusion that would result in the payment of any money, consideration, or
other thing of value to any third party including, but not limited to, any City official, officer, or
employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is
aware of and understands that any such act(s), omission(s) or other conduct resulting in such
payment of money, consideration, or other thing of value will render this Agreement void and of
no force or effect.
Consultant’s Authorized Initials _______
F-49
01203.0001/699504.1 EQG 21
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i ) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
F-50
01203.0001/699504.1 EQG 22
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Eric Alegria, Mayor
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CONSULTANT:
By:
Name:
Title:
By:
Name:
Title:
Address:
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
F-51
01203.0001/699504.1 EQG
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
__________________________________________
__________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
F-52
□ □
□ □ □ □ □ □
□
01203.0001/699504.1 EQG
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
ARTICLE 10. CAPACITY CLAIMED BY
SIGNER
ARTICLE 11. DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
_____________________________________________
____________________________________________
___________________________________
ARTICLE 12. TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
F-53
□ □
□ □ □ □ □ □
□
01203.0001/699504.1 EQG A-1
EXHIBIT “A”
SCOPE OF SERVICES
[ATTACH SCOPE OF SERVICES FROM PROPOSAL]
F-54
01203.0001/699504.1 EQG B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in strikethrough.
[INTENTIONALLY LEFT BLANK]
F-55
01203.0001/699504.1 EQG C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
[INSERT COMPENSATION FROM PROPOSAL]
F-56
EXHIBIT “D” SCHEDULE OF PERFORMANCE
[INSERT SCHEDULE OF PERFORMANCE FROM PROPOSAL]
F-57
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1
Jesse Villalpando
From:Jesse Villalpando
Sent:Tuesday, July 12, 2022 4:50 PM
To:Jesse Villalpando
Subject:FW: AP-00623 - City of Rancho Palos Verdes - HMGP Early Wildfire Detection
Services - Pre-award Tasks Confirmation
From: Gonzalez, Jasmine@CalOES <Jasmine.Gonzalez@CalOES.ca.gov>
Sent: Tuesday, July 12, 2022 1:34 PM
To: Jesse Villalpando <jvillalpando@rpvca.gov>
Subject: RE: AP‐00623 ‐ City of Rancho Palos Verdes ‐ HMGP Early Wildfire Detection Services ‐ Expansion of the Scope
of Work ‐ Question
CAUTION: This email originated from outside of the City of Rancho Palos Verdes.
Hi Jesse,
Yes- things like that can be done in the pre-award phase though it may be a good idea to notate it
in the subapplication work schedule.
Kindly,
Jasmine Gonzalez, Hazard Mitigation Grant Specialist
Southern Unit
Recovery | Hazard Mitigation Assistance Branch
California Governor’s Office of Emergency Services
Mobile: 714-458-1271
Office: 916-328-7600
www.caloes.ca.gov/HMGP
From: Jesse Villalpando <jvillalpando@rpvca.gov>
Sent: Tuesday, July 12, 2022 11:05 AM
To: Gonzalez, Jasmine@CalOES <Jasmine.Gonzalez@CalOES.ca.gov>
Subject: RE: AP‐00623 ‐ City of Rancho Palos Verdes ‐ HMGP Early Wildfire Detection Services ‐ Expansion of the Scope
of Work ‐ Question
CAUTION - External Email.
HI Jasmine –
Thank you for following up with this RFI and our conversation yesterday; will review the RFI and
provide you with a response shortly.
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CalOES
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Furthermore, to memorialize my understanding of yesterday's conversation, while I understand that
no groundbreaking can occur prior to the obligation of funding from FEMA; I believe I understood from
yesterdays conversation that the project planning and design process, such as engineering,
environmental studies, permitting, and other "soft" costs associated with a construction project, can
occur prior to awarding?
Am I correct in this understanding?
Please let me know.
Thanks!
Jesse Villalpando
Senior Administrative
Analyst
Emergency Preparedness
Jvillalpando@rpvca.gov
Phone ‐ (310) 544‐5209
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Website: www.rpvca.gov
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From: Gonzalez, Jasmine@CalOES <Jasmine.Gonzalez@CalOES.ca.gov>
Sent: Monday, July 11, 2022 4:12 PM
To: Jesse Villalpando <jvillalpando@rpvca.gov>
Subject: RE: AP‐00623 ‐ City of Rancho Palos Verdes ‐ HMGP Early Wildfire Detection Services ‐ Expansion of the Scope
of Work ‐ Question
CAUTION: This email originated from outside of the City of Rancho Palos Verdes.
Hi Jesse,
I wanted to follow up on the RFI for the updated scope.
Did you have any questions or need additional time to address the subapplication?
Also- I did get a call earlier today regarding the timeline for approval as this project is something the
city wanted to get started on sooner rather than later. Unfortunately there is no set window of time
for approval as this has to go to FEMA for final approval. Do keep in mind that no groundbreaking
can occur prior to obligation in order to stay within the parameters of the Hazard Mitigation Grant
Program.
Do reach out with any additional questions as I am happy to assist.
J-2
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Kindly,
Jasmine Gonzalez, Hazard Mitigation Grant Specialist
Southern Unit
Recovery | Hazard Mitigation Assistance Branch
California Governor’s Office of Emergency Services
Mobile: 714-458-1271
Office: 916-328-7600
www.caloes.ca.gov/HMGP
J-3
Co.lOES
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