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For Larry and Dave to Notarize 26606 Rancho Palos Verde.pdf
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Pages: 38
Remote Notary: Yes / State: VA
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E-Signature Summary
E-Signature 1: David L.Mills(DLM)
December 16.2021 13:41:35-5:00[52B6EB744A23][98.35.105.166]
dmills@kittelson.com(Principal)(Personally Known)
E-Signature 2:Lawrence A Van Dyke(LVD) 111December 16,2021 13:41:35-5:00[BFC6C4CCEO8C][73.180.10.95]
Ivandyke@kittelson.com(Principal)(Personally Known)E-Signature Notary: Bonnie Lee Clark(BLC)
December 16,2021 13:41:35-5:00[A53762A60852][50.220.39.170] rbclark@kittelson.com11
I,Bonnie Lee Clark,did witness the participants named above electronically ;�sign this document.
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PROFESSIONAL SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
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KITTELSON & ASSOCIATES, INC
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Page 1 of 38 181096EE1E91A
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
KITTELSON & ASSOCIATES, INC
THIS AGREEMENT FOR PROFESSIONAL SERVICES (herein ` Agreement") is made
and entered into on December 21' 2021, by and between the CITY OF RANCHO PALOS
VERDES, a California municipal corporation ("City") and KITTESLON & ASSOCIATES,
INC , an Oregon Corporation ("Consultant") City and Consultant may be referred to,
individually or collectively, as "Party"or"Parties "
RECITALS
A City has sought, by issuance of a Request for Proposals, the performance of the
services defined and described particularly in Article 1 of this Agreement
B Consultant, following submission of a proposal for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services
C Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority
to enter into and execute this Agreement
D The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows
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ARTICLE 1 SERVICES OF CONSULTANT
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i 1 1 Scope of Services
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In compliance with all terms and conditions of this Agreement, the Consultant shall
h provide those services specified in the "Scope of Services", as stated in the Proposal, attached
hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein
y as the "services" or "work" hereunder As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that it has the qualifications, experience, and
W facilities necessary to properly perform the services required under this Agreement in a thorough,
ow competent, and professional manner, and is experienced in performing the work and services
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contemplated herein Consultant shall at all times faithfully, competently and to the best of its
b ability, experience and talent, perform all services described herein Consultant covenants that it
LL shall follow the highest professional standards in performing the work and services required
hereunder and that all materials will be both of good quality as well as fit for the purpose
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intended For purposes of this Agreement, the phrase "highest professional standards" shall mean
those standards of practice recognized by one or more first-class firms performing similar work
under similar circumstances
1 2 Consultant's Proposal
The Scope of Service shall include the Consultant's Proposal which shall be incorporated
herein by this reference as though fully set forth herein In the event of any inconsistency
between the terms of such Proposal and this Agreement, the terms of this Agreement shall
govern
1 3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and
any Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered
1 4 California Labor Law
If the Scope of Services includes any "public work" or "maintenance work " as those
terms are defined in California Labor Code section 1720 et seq and California Code of
Regulations, Title 8, Section 16000 et seq , and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seg and 1810 et seq , and all other applicable laws,
including the following requirements
(a) Public Work The Parties acknowledge that some or all of the work to be
performed under this Agreement is a "public work" as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of industrial Relations ("DiR")
implementing such statutes The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR Consultant shall post job site notices, as prescribed by
regulation
(b) Prevailing Wages Consultant shall pay prevailing wages to the extent
required by Labor Code Section 1771 Pursuant to Labor Code Section 1773 2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request By initiating any work under this Agreement, Consultant
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job
site where work is performed under this Agreement
LL (c) Penalty for Failure to Pay Prevailing Wages Consultant shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
LL of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages The
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Consultant shall, as a penalty to the City, forfeit $200 (two hundred dollars) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor
(d) Payroll Records Consultant shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776, certify and make such payroll records available for inspection as
provided by Section 1776, and inform the City of the location of the records
(e) Apprentices Consultant shall comply with and be bound by the provisions
of Labor Code Sections 1777 5, 1777 6, and 1777 7 and California Code of Regulations Title 8,
Section 200 el seq concerning the employment of apprentices on public works projects
Consultant shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations Prior to commencing work under this Agreement, Consultant shall
provide City with a copy of the information submitted to any applicable apprenticeship program
Within 60 (sixty) days after concluding work pursuant to this Agreement, Consultant and each of
its subconsultants shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement
(f) Eight-Hour Work Day Consultant acknowledges that 8 (eight) hours labor
constitutes a legal day's work Consultant shall comply with and be bound by Labor Code
Section 1810
(g) Penalties for Excess Hours Consultant shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours The Consultant shall, as a penalty to the City, forfeit $25 (twenty-five dollars) for each
worker employed in the performance of this Agreement by the Consultant or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than 8 (eight) hours in any one calendar day and 40 (forty) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code
Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of 8
(eight) hours per day, and 40 (forty) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/2
(one and one half)times the basic rate of pay
(h) Workers' Compensation California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees In accordance with the provisions of California Labor Code
Section 1861, Consultant certifies as follows
"I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
o comply with such provisions before commencing the performance of the work of
this contract"
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Consultant's Authorized Initials DLM LVD
(i) Consultant's Responsibility for Subcontractors For every subcontractor
who will perform work under this Agreement, Consultant shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract
with any subcontractor for work under this Agreement Consultant shall be required to take all
actions necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages Consultant shall diligently take
corrective action to halt or rectify any such failure by any subcontractor
1.5 Licenses,Permits,Fees and Assessments
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant's performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder
1 6 Familiarity with Work
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
z will be fully acquainted with the conditions there existing, prior to commencement of services
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hereunder Should the Consultant discover any latent or unknown conditions, which will
I materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions
are received from the Contract Officer in the form of a Change Order
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1 7 Care of Work
The Consultant shall adopt reasonable methods during the life of the Agreement to
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furnish continuous protection to the work, and the equipment, materials, papers, documents,
w plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
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except such losses or damages as may be caused by City's own negligence
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1 8 Further Responsibilities of Parties
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement Unless hereafter specified, neither party shall be responsible
for the service of the other
1 9 Additional Services
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work No such extra work may be
undertaken unless a written Change Order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (n) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant Any increase in compensation of up to 15% of the Contract
Sum, or, in the time to perform of up to 90 (ninety) days, may be approved by the Contract
Officer through a written Change Order Any greater increases, taken either separately or
cumulatively, must be approved by the City Council It is expressly understood by Consultant
that the provisions of this Section shall not apply to services specifically set forth in the Scope of
Services Consultant hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than Consultant
anticipates and that Consultant shall not be entitled to additional compensation therefor City
may in its sole and absolute discretion have similar work done by other Consultants No claims
for an increase in the Contract Sum or time for performance shall be valid unless the procedures
established in this Section are followed
If in the performance of the contract scope, the Consultant becomes aware of material defects in
the scope, duration or span of the contract or the Consultant becomes aware of extenuating
circumstance that will or could prevent the completion of the contract, on time or on budget, the
Consultant shall inform the Contracting Officer of an anticipated Change Order This proposed
change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs
i and proposed schedule impacts
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1 10 Special Requirements
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Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the "Special Requirements' attached hereto as Exhibit "B" and incorporated
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herein by this reference In the event of a conflict between the provisions of Exhibit "B" and any
W other provisions of this Agreement, the provisions of Exhibit "B" shall govern
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ARTICLE 2 COMPENSATION AND METHOD OF PAYMENT
2.1 Contract Sum
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference The total compensation, including reimbursement for
actual expenses, shall not exceed $1,050,000 (One Million Fifty Thousand Dollars) (the
"Contract Sum'), unless additional compensation is approved pursuant to Section 1 9 Annual
compensation shall not exceed $350,000 (Three Hundred Fifty Thousand Dollars)
2 2 Method of Compensation
The method of compensation may include (i) a lump sum payment upon completion, (ii)
payment in accordance with specified tasks or the percentage of completion of the services, (iii)
payment for time and materials based upon the Consultant's rates as specified in the Schedule of
Compensation, provided that (a) time estimates are provided for the performance of sub tasks,
and (b) the Contract Sum is not exceeded, or (iv) such other methods as may be specified in the
Schedule of Compensation
2 3 Reimbursable Expenses
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4 5,
and only if specified in the Schedule of Compensation The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City
Coordination of the performance of the work with City is a critical component of the services If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings
2 4 Invoices.
Each month Consultant shall furnish to City an original invoice, using the City template,
or in a format acceptable to the City, for all work performed and expenses incurred during the
preceding month in a form approved by City's Director of Finance By submitting an invoice for
payment under this Agreement, Consultant is certifying compliance with all provisions of the
Agreement The invoice shall detail charges for all necessary and actual expenses by the
following categories labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts Sub-contractor charges shall also be detailed by such categories Consultant
shall not invoice City for any duplicate services performed by more than one person
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City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7 3, City will use its best efforts to cause
Consultant to be paid within 45 (forty-five) days of receipt of Consultant's correct and
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undisputed invoice, however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law
2 5 Waiver
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant
ARTICLE 3 PERFORMANCE SCHEDULE
3 1 Tilme of Essence
Time is of the essence in the performance of this Agreement
3 2 Schedule of Performance
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this
reference When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer through a Change
Order, but not exceeding 90 (ninety)days cumulatively
3 3 Force Mallen re
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
ti unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
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wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within 10 (ten) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant's sole remedy being extension of the Agreement
pursuant to this Section
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3 4 Term
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding 3 years
from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
"D') The City may, in its discretion, extend the Term by 2 additional 1-year terms
ARTICLE 4 COORDINATION OF WORK
4 1 Representatives and Personnel of Consultant
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith
Timothy Erney Senior Principal Planner
(Name) (Title)
Wade Scarbrough Principal Engineer
(Name) (Title)
it is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City Additionally, Consultant shall utilize
only the personnel included in the Proposal to perform services pursuant to this Agreement
Consultant shall make every reasonable effort to maintain the stability and continuity of
Consultant's staff and subcontractors, if any, assigned to perform the services required under this
Agreement Consultant shall notify City of any changes in Consultant's staff and subcontractors,
if any, assigned to perform the services required under this Agreement, prior to and during any
such performance City shall have the right to approve or reject any proposed replacement
personnel, which approval shall not be unreasonably withheld
4 2 Status of Consultant
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
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debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees, or agents are in any manner officials, officers,
employees or agents of City Neither Consultant, nor any of Consultant's officers, employees or
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agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City's employees Consultant expressly waives any claim Consultant may
have to any such rights
4 3 Contract Officer
The Contract Officer shall be Ramzi Awwad or such person as may be designated by the
Public Works Director It shall be the Consultant's responsibility to assure that the Contract
Officer is kept informed of the progress of the performance of the services and the Consultant
shall refer any decisions which must be made by City to the Contract Officer Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the Contract
Officer The Contract Officer shall have authority, if specified in writing by the City Manager, to
sign all documents on behalf of the City required hereunder to carry out the terms of this
Agreement
4 4 Independent Consultant
Neither the City nor any of its employees shall have any control over the manner, mode
or means by which Consultant, its agents or employees, perform the services required herein,
except as otherwise set forth herein City shall have no voice in the selection, discharge,
supervision or control of Consultant's employees, servants, representatives or agents, or in fixing
their number, compensation or hours of service Consultant shall perform all services required
herein as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role Consultant
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of City City shall not in any way or for any purpose become or be deemed
to be a partner of Consultant in its business or otherwise or a Joint venturer or a member of any
Joint enterprise with Consultant
4 5 Prohibition Against Subcontracting or Assignment
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City, all subcontractors included
in the Proposal are deemed approved In addition, neither this Agreement nor any interest herein
may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation
of law, whether for the benefit of creditors or otherwise, without the prior written approval of
City Transfers restricted hereunder shall include the transfer to any person or group of persons
acting in concert of more than 25% (twenty five percent) of the present ownership and/or control
of Consultant, taking all transfers into account on a cumulative basis In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void No
approved transfer shall release the Consultant or any surety of Consultant of any liability
hereunder without the express consent of City
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ARTICLE 5 INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages
Without limiting Consultant's indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City
(a) General liability insurance Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage The policy must include contractual liability that
has not been amended Any endorsement restricting standard iSO "insured contract" language
will not be accepted
(b) Automobile liability insurance Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident
(c) Professional liability (errors & omissions) insurance Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement
(d) Workers' compensation insurance Consultant shall maintain Workers'
z Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least $1,000,000)
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(e) Subcontractors Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor All coverages for subcontractors shall include all of the requirements stated
herein
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(f) Additional Insurance Policies of such other insurance, as may be required
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in the Special Requirements in Exhibit"B"
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5 2 General Insurance Requirements
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(a) Proof of insurance Consultant shall provide certificates of insurance to
- City as evidence of the insurance coverage required herein, along with a waiver of subrogation
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endorsement for workers' compensation insurance certificates and endorsements must be
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approved by City's Risk Manager prior to commencement of performance Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement City
reserves the right to require complete, certified copies of all required insurance policies, at any
time
(b) Duration of coverage Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants
(c) Primary/noncontributing Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it The limits of insurance required herein may be satisfied by a combination
of primary and umbrella or excess insurance Any umbrella or excess insurance shall contain or
be endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City's own insurance or self-insurance shall
be called upon to protect it as a named insured
(d) City's rights of enforcement In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain and continuously maintain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments In the alternative, City
may cancel this Agreement
(e) Acceptable insurers All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by
the City's Risk Manager
(f) Waiver of subrogation All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
8 appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants
(g) Enforcement of contract provisions (non-estoppel) Consultant
wiu acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder
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(h) Requirements not limiting Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
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requirements, or a waiver of any coverage normally provided by any insurance Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant Any available insurance proceeds in excess of the specified minimum limits
of insurance and coverage shall be available to the City
(i) Notice of cancellation Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a 30 (thirty) day notice of cancellation (except for
nonpayment for which a 10 (ten) day notice is required) or nonrenewal of coverage for each
required coverage
(1) Additional insured status General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies This provision shall also apply to any
excess/umbrella liability policies
(k) Prohibition of undisclosed coverage limitations None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing
(i) Separation of insureds A severability of interests provision must apply for
all additional insureds ensuring that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer's limits of
liability The policy(ies) shall not contain any cross-liability exclusions
(m) Pass through clause Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
, required of Consultant Consultant agrees to monitor and review all such coverage and assumes
z all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review
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(n) Agency's right to revise specifications The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
`° giving the Consultant 90 (ninety) days advance written notice of such change If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant's compensation
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W (o) Self-insured retentions Any self-insured retentions must be declared to
and approved by City City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible Self-insurance will not be considered to comply with these
specifications unless approved by City
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(p) Timely notice of claims Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant's performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies
(q) Additional insurance Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work
5 3 Indemnification
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims
or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith,
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Z Consultant hereunder, and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom,
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys'
fees
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof This
LL indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder The provisions of this Section do not apply to claims or liabilities occurring
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as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City's negligence,
except that design professionals' indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement
ARTICLE 6 RECORDS, REPORTS,AND RELEASE OF INFORMATION
61 Records
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required In the event of dissolution of Consultant's business,
custody of the books and records may be given to City, and access shall be provided by
Consultant's successor in interest Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act
6 2 Reports
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require Consultant hereby acknowledges that the City is greatly concerned about the cost
of work and services to be performed pursuant to this Agreement For this reason, Consultant
8 agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the work or services contemplated herein
or, if Consultant is providing design services, the cost of the project being designed, Consultant
shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed
6 3 Ownership of Documents
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials")
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
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Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder Any
use, reuse or assignment of such completed documents for other projects and/or use of
uncompleted documents without specific written authorization by the Consultant will be at the
City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties
shall not extend to such use, reuse or assignment Consultant may retain copies of such
documents for its own use Consultant shall have the right to use the concepts embodied therein
All subcontractors shall provide for assignment to City of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages resulting therefrom Moreover, Consultant with respect to any documents
and materials that may qualify as "works made for hire" as defined in 17 U S C § 101, such
documents and materials are hereby deemed "works made for hire' for the City
6 4 Confidentiality and Release of Information
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement Response to a subpoena or court order shall not be considered "voluntary '
provided Consultant gives City notice of such court order or subpoena
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct
I
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
y performed there under City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully
W with City and to provide City with the opportunity to review any response to discovery requests
6. provided by Consultant However, this right to review any such response does not imply or mean
E the right by City to control, direct, or rewrite said response
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ARTICLE 7 ENFORCEMENT OF AGREEMENT AND TERMINATION
7 1 California Law
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action In the event of litigation in a U S District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California
7 2 Disputes, Default
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default Instead, the City may give notice to Consultant of the default and the
reasons for the default The notice shall include the timeframe in which Consultant may cure the
default This timeframe is 15 (fifteen) days, but may be extended, though not reduced, if
circumstances warrant During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding
invoices during the period of default If Consultant does not cure the default, the City may take
necessary steps to terminate this Agreement under this Article Any failure on the part of the City
to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's
legal rights or any rights arising out of any provision of this Agreement
7 3 Retention of Funds
Consultant hereby authorizes City to deduct from any amount payable to Consultant
Z (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim The failure of
i City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
LL the Consultant to insure, indemnify, and protect City as elsewhere provided herein
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7 4 Waiver
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Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant Waiver by any
1-2 party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
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provision or a waiver of any subsequent breach or violation of any provision of this Agreement
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement
7 5 Rights and Remedies are Cumulative
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party
7 6 Legal Action
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq and 910 et seq , in order to pursue a legal action under this Agreement
7 7 Termination Prior to Expiration of Term
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause The City reserves the right to terminate this
Contract at any time, with or without cause, upon 30 (thirty) days' written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer Upon receipt of any notice of
termination, Consultant shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer Consultant shall be entitled to compensation for
all services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation
or such as may be approved by the Contract Officer, except as provided in Section 7 3 In the
event of termination without cause pursuant to this Section, the City need not provide the
Consultant with the opportunity to cure pursuant to Section 7 2
7 8 Termination for Default of Party.
If termination is due to the failure of the other Party to fulfill its obligations under this
Agreement
(a) City may, after compliance with the provisions of Section 7 2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
LL to the extent that the total cost for completion of the services required hereunder exceeds the
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compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated
(b) Consultant may, after compliance with the provisions of Section 7 2, terminate the
Agreement upon written notice to the City's Contract Officer Consultant shall be entitled to
payment for all work performed up to the date of termination
7 9 Attorneys' Fees
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney's fees Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment
ARTICLE 8 CITY OFFICERS AND EMPLOYEES NON-DISCRIMINATION
8 1 Non-liability of City Officers and Employees
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the
terms of this Agreement
8 2 Conflict of Interest
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
a without the express written consent of the Contract Officer Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
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in the performance of this Agreement
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oui Agreement which affects her/his financial interest or the financial interest of any corporation,
n partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
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cc State statute or regulation The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement
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8 3 Covenant Against Discrimination
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class
8 4 Unauthorized Aliens
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U S C § 1 101 et seq , as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such
liabilities or sanctions imposed, together with any and all costs, including attorneys' fees,
incurred by City
ARTICLE 9 MISCELLANEOUS PROVISIONS
91 Notices
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail, in the case of the City, to the City
Manager and to the attention of the Contract Officer (with her/his name and City title), City of
Rancho Palos Verdes, 30940 Hawthorne Blvd , Rancho Palos Verdes, California 90275 and in
the case of the Consultant, to the person(s) at the address designated on the execution page of
this Agreement Either party may change its address by notifying the other party of the change of
address in writing Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section
9 2 Interpretation
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply
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9 3 Counterparts.
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This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument
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9 4 Integration, Amendment
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties it is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless
9 6 Warranty & Representation of Non-Collusion
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation The determination of
"financial interest" shall be consistent with State law and shall not include interests found to be
"remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091 5 Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration,
or other thing of value as a result or consequence of obtaining or being awarded any agreement
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
ti agreement Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect
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9 7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that(i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written
CITY
CITY OF RANCHO PALOS VERDES, a
unicipa • •
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David L Bradley, Mayor
ATTEST
eresa caoka, City Clerk
APPROVED AS TO FORM•
ALESHIRE& WYNDER, LLP
William W Wy , %, City Attorney
CONSULTANT
Kittelson & Associates, Inc
By Coved L.awls
Name David Mills
Title Vice President
By CLowrence a van Dyke a
Name Larry VanDyke
s Title Chief Financial Officer
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Address 851 SW 6th Avenue, Suite 600, Portland
OR 97204
Two corporate officer signatures required when Consultant is a corporation,with one signature required
from each of the following groups 1)Chairman of the Board,President or any Vice President,and 2)
Secretary,any Assistant Secretary,Chief Financial Officer or any Assistant Treasurer CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED,AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS,ARTICLES OF INCORPORATION,OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
VIRGINIA
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document
STATE OF CALIFORNIA VIRGINIA
COUNTY OF LOS ANGELES FAIRFAX
On 16th December 2021 before me,Bonnie Lee Clark ,personally appeared pax 1d Mills ,proved to me on
the basis of satisfactory evidence to be the person(s)whose names(s)is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by
his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,
executed the instrument
Virginia
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct
Re
Lee Clark
WITNESS my hand and official seal 1 gistration#7844836
Electronic Notary Public
1 (commonwealth of Virginia
Signature - 1 fly commission expires the 31 day of Jul 2023
Notanal act performed by audio-visual communication
OPTIONAL
Though the data below is not required by law,it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
0
SIGNER IS REPRESENTING
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
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ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document
STATE OF CALIFORNIA VIRGINIA
COUNTY OF LOS ANGELES FAIRFAX
On 16th December,2021 before me, Bonnie Lee Clark ,personally appeared Larry VanDyke proved to me on
the basis of satisfactory evidence to be the person(s)whose names(s)is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by
his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,
executed the instrument
m
Viga
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct
1onnie Lee Clark
gistration#7844836
WITNESS my hand and official seal ilectronic Notary Public
1 feommonwealth of Virginia
Signature
tQ�,,,,,/„.„cqa 17 1 161y commission expires the 31 day of Jul 2023w
Notanal act performed by auil;rm"°
OPTIONAL
Though the data below is not required by law,it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
z ❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
0
SIGNER IS REPRESENTING
y (NAME OF PERSON(S)OR ENTITY(1ES)) SIGNER(S)OTHER THAN NAMED ABOVE
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EXHIBIT "A"
SCOPE OF SERVICES
Consultant will provide on-call professional services relating to traffic engineering
(the Services), as more fully detailed herein Consultant has been selected to
provide this Scope of Services that will be readily available for a fixed rate when
needed However, before any work is performed, Consultant must provide a
specific written proposal for any requested services and obtain advance written
approval to proceed from City's Contract Office, as such process is more fully
described below Unless specifically defined, each category or type of work listed
shall be construed to include all services customarily performed by a first-class
consultant as defined under such category or type
II Work Request Procedure
A Each task to be performed shall be set forth in a verbal or written request
("Request") produced by City's Contract Officer with a description of the work
to be performed, and the time desired for completion All tasks shall be carried
out in conformity with all provisions of this Agreement
B Following receipt of the Request, Consultant shall prepare a "Task Proposal"
that includes the following components
1 A written description of the requested task ("Task Description") including all
components and subtasks, and including any clarifications of the descriptions
provided in the Request,
2. The costs to perform the task ("Task Budget"),
3 A break-down of the costs or an explanation of how the cost was determined,
and
4 A schedule for completion of the task ("Task Completion Schedule"),
including a final completion date ("Task Completion Date")
C City's Contract Officer shall approve, modify, or reject the Task Proposal in
writing, and issue a Notice to Proceed when a written agreement has been reached
on the Task Proposal
D The task shall be performed at a cost not exceeding the Task Budget
E. Consultant shall complete the task and deliver all deliverables to Contract Officer
by the Task Completion Date and in accordance with the Task Completion
Schedule
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III Consultant acknowledges that City has no obligation to request that any services be
performed by Consultant under this Agreement City's Contract Officer may
establish a rotation schedule with multiple consultants, and may seek competing
Task Proposals, may select a consultant that in its judgement is best suited for a
particular task, or may select a consultant in a manner that is in the best interest of
City
IV In addition to the requirements of Section 6 2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports
A Consultant shall provide to City's Contract Officer a weekly written summary of
progress on all approved Task Proposals for services lasting longer than one
week
V All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City
VI Consultant shall utilize the personnel stated in their proposal to accomplish the
Services, unless otherwise approved by the Contract Officer
SCOPE OF WORK
The following services tasks performed by the selected on-call firms requested by the
City include, but not limited to the following
Traffic Engineering
Transportation and Traffic Engineering
• Traffic Signals
o Operations support
o Maintenance support
o Warrant analysis(including left-turn phase and HAWK)
o Plans, specifications, and estimates for new signals, signal rebuilds or
replacements, signal modifications, and temporary signals
o Review traffic signal timing plans and collision data for intersections, and provide
recommended adjustments
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• Traffic Control Devices
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o Analysis
o Plans, specifications, and estimates
• Pavement Marking
o Analysis
o Plans, specifications, and estimates
• Streetlights
o Operations support
o Maintenance support
o Plans, specifications, and estimates
o Coordination with electrical service providers
• Traffic Analysis including micro-simulation
o Gap studies
o School Zone traffic analysis and coordination
o Support goals related to local traffic operations and respond to various community
issues
i Analyze issues, identify alternative solutions, provide recommendations
determine consequences of proposed actions,
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• Traffic Calming
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pavement marking plans
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o Plans, specifications, and estimates
• Parking Studies
• Engineering and Traffic Surveys
• Developer and Capital Improvement Project Review
o Peer review private and public development plans and respond to inquiries and
questions related to traffic engineering development matters
o Peer review traffic analyses
o Peer review geometric design
• Assist in the Development of Transportation Engineering Policies
• Other Transportation Related Support Services
o Provide information to the public, respond to and resolves citizen inquires and
complaints related to the traffic engineering functions within the City
o Assist construction inspectors in the interpretation of plans, specifications and
other contract documents for assigned projects
o Support public involvement and community outreach for selected transportation
projects
i Attendance and participation in public meetings
ii Creation of various education and outreach materials such as project
,, flyers, PowerPoint presentations, etc
IF.
o Prepare grant applications for funding from federal, state, and regional agencies
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Support Services
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• Survey and Right-Of-Way (ROW)
• General Civil Engineering Design
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Consultant's determination of qualifications, to act as City's Project Manager and/or Project
Engineer for a specific duration requested by City s Contract Officer The employee so
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designated by Consultant may be tasked by Consultant, at City's request, to work on a specific
project or on multiple projects The employee may be directed by Consultant, at City's request,
to perform design/analysis work or manage the work of other independent consultants or
independent contractors, who will be under separate contract(s) with City, and coordinate work
with stakeholders Compensation for such services will be based on actual hours or services
performed, excluding travel time to City offices, and overtime shall not be requested by City or
permitted by Consultant
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traffic control devices and pavement markings,
operation/maintenance/PS&E for street lighting,
plan review and PS&E for Work Zone Transportation
B. APPROACH Management Plans (TMP), planning and PS&E
for Intelligent Transportation Systems, and assist
TOSCOPE OF construction inspectors in the interpretation of
SERVICES plans, specifications and other contract documents.
Kittelson's QA/QC and project management
processes (detailed in Section E. Quality Control
Our team brings together Kittelson's planning Plan) ensure that our tasks come in on-time and
and engineering experts, and ADVANTEC's signal within budget and that our deliverables are of the
design, operations, and ITS experts. Our firms highest quality.
are known for their client service, responsiveness, For online collaboration capabilities Kittelson proposes
thoughtfulness, collaboration, and proactive to use Microsoft SharePoint-a web-based collaborative
communication. Kittelson can provide experienced platform that integrates with Microsoft Office.External
staff who offer local traffic engineering and users can access its features and functions as invited
transportation planning knowledge while providing guests without need for licenses or subscriptions.Seamless
experts recognized nationwide on a variety of topics internal/external collaboration is supported across all
communication mechanisms(audio,video,and file sharing).
SUCK as roundabouts, safety, and traffic control including real-time shared document review and editing
devices that will be made available to the City on an capabilities with version control. Kittelson's prosect use of
as-needed basis. Our team will provide the required this online platform has resulted in superior collaboration
combination of technical expertise, local experience, among team members(and stakeholders)as well as more
and national best practices to support the ongoing time-and cost-efficient production of project deliverables.
and future needs of the City.
The Kittelson team is able to offer the City of
Kittelson is moving the industry forward through our Rancho Palos Verdes the following Transportation
participation in transportation research at the national. and Traffic Engineering services under this contract:
state,and local levels.We recognize that innovation does Transportation and Traffic Engineering
not happen without application.Our researchers are also
practitioners with diverse portfolios of hands-on experience. Traffic Signals
• Provide operations support
The Kittelson team successfully develops State and Federal • Provide maintenance support
guidelines and manuals including the Highway Safety • Conduct warrant analysis (including left-turn phase
Manual;the FHWA RSA Guidelines,Signalized Intersections: and HAWK)
Informational Guide.and Roundabouts:An Informational • Prepare plans, specifications, and estimates for
Guide;the Highway Capacity Manual 2010;and the Florida new signals,signal rebuilds or replacements, signal
Strategic Highway Safety Plan(SHSP).We routinely prepare modifications,and temporary signals
guidelines through our work on National Cooperative • Review traffic signal timing plans and collision
Research Program(NCHRP)projects. data for intersections,and provide recommended
adjustments
Kittelson routinely conducts transportation planning A modern and well-operating signal system is essential
studies and performs traffic engineering projects to effectively meet the growing demands of traffic and
for jurisdictions in Southern California. These serve the community's needs.Kittelson has extensive
include preparing transportation impact analyses, experience working on signal design projects that involve
innovative,solutions-oriented approaches.Kittelson has led
traffic operations analyses, active transportation the development and implementation of optimized signal
planning studies, roundabout conceptual design and timing plans and parameters at hundreds of intersections
assessments, traffic and parking mitigation plans, nationally. By providing conceptual and functional
and traffic calming evaluations. As part of these intersection design layouts in-house. Kittelson successfully
efforts, Kittelson staff stress a multimodal approach develops the initial intersection improvement footprint
and confirms design parameters. Also,Kittelson staff has
to traffic engineering and planning analyses to authored various industry-leading,national guidebooks,
ensure that all modes of travel are accounted for including the Traffic Signal Timing Manual,the Transit Signal
and can be accommodated on the transportation Priority Research for the Federal Transit Administration.and
network. ADVANTEC will provide traffic signal the Transit Performance Measurement Guidebook.
operations/maintenance support, development
of PS&E for new signals and signal modifications, Traffic Control Devices
review of traffic signal timing plans, PS&E for • Conduct analysis
• Prepare plans, specifications,and estimates
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Pavement Marking • Conduct peer reviews of traffic analyses
• Conduct analysis • Conduct peer review of geometric design
• Prepare plans, specifications, and estimates Assist in the Development of Transportation Engineering
Streetlights Policies
• Provide operations support
• Provide maintenance support To make sure we communicate about projects with integrity
• Prepare plans, specifications, and estimates and balance, Kittelson has created online webinars with
• Coordinate with electrical service providers videoconferencing software and public polling,and
developed customized online workshops that are accessible
Kittelson uses drones to collect aerial photos and videos by multiple community members on their own time.When
for analyzing traffic data,communicating design concepts it comes to virtual open houses,we use a proprietary
to the public,and validating microsimulation models.We tool for building interactive websites.Our online public
have applied our data analytics expertise to parking lot workshops allows participants to walk through virtual rooms
occupancy studies,queue analysis for signalized corridors to learn about important aspects of a project,such as goals
and roundabouts,and special events traffic studies. and funding,and interact with maps outlining proposed
improvements.On these maps,participants can drop a pin
Traffic Analysis including micro-simulation and leave a comment.Survey forms are also embedded
• Conduct gap studies throughout the site asking for feedback.
• Conduct school zone traffic analysis and coordination
• Support goals related to local traffic operations and Other Transportation Related Support Services
respond to various community issues • Provide information to the public: and respond to and
Analyze issues, identify alternative solutions, and resolve citizen inquires and complaints related to the
provide recommendations determine consequences traffic engineering functions within the City
of proposed actions • Assist construction inspectors in the interpretation of
plans, specifications and other contract documents
Kittelson recently worked on the Brea Creek Trail Gap for assigned projects
Closure Feasibility Study(see page 19),in which the study • Support public involvement and community outreach
area and study alignments were characterized by several for selected transportation projects
physical constraints such as curb-to-curb right-of-way. Attend and participate in public meetings
rail lines,and overpasses. In order to ensure that the City Create various education and outreach materials
would be well-positioned to pursue grant funding for such as project flyers, PowerPoint presentations,
project construction,we developed alternatives and a etc.
final preferred alternative that were flexible and provided • Prepare grant applications for funding from federal,
options for the City.For locations with constraints to state, and regional agencies for the traffic safety
implementing pedestrian and bike facilities,we developed studies and improvements
near-term/low-cost and long-term/higher-cost concept
plans and accompanying cost estimates that would enable Kittelson brings extensive recent experience helping
the City to proceed with full design and construction even local jurisdictions such as Long Beach,Placentia,Menifee,
if certain constraints(physical or cost)would render some Hermosa Beach,and Hemet in developing transportation
improvements infeasible, safety plans that address historic safety performance
and establish practices to proactively address crash risk
Traffic Calming factors within their communities while positioning them
• Conduct analysis for grant funding.We are intimately familiar with federal
• Prepare concept plans, including physical design and state standards.We also routinely contribute to
modifications, signage plans and pavement marking research to advance roadway safety,including developing
plans crash modification factors to quantify countermeasures'
_. impact on safety performance and the development of the
Work Zone Transportation Management Plans AASHTO Highway Safety Manual.
(TMPs)
• Prepare plans, specifications,and estimates
• Review TMPs Support Services
Intelligent Transportation Systems Survey and Right-Of-Way (ROW)
• Planning General Civil Engineering Design
• Prepare plans, specifications, and estimates
Construction Administration, Management, and
Parking Studies Inspection
Engineering and Traffic Surveys
-- Developer and Capital Improvement Project Review
• Conduct peer reviews of private and public
development plans and respond to inquiries and
questions related to traffic engineering development
matters.
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the City of Rancho Palos Verdes project manager
and responsible for overseeing the successful
delivery of task orders.
C• As shown on the Kittelson team organization
ORGANIZATION chart (Figure 1), Tim Erney, AICP, PTP, CTP (QA/
QC manager) will support Fernando by providing
AND STAFFING additional technical expertise and conducting
quality assurance activities to ensure the work
conducted and deliverables produced follow
Kittelson is committed to excellence in project Kittelson's quality control procedures (detailed in
delivery and management as a cornerstone for Section E. Quality Control Plan) and exceed the
providing the best possible experience for our City's expectations. Kittelson's services have been
clients in fulfilling the needs and interests of the organized into service areas, each with a dedicated
communities they serve. The Kittelson team is led discipline lead. In addition, they will be supported
by our project manager, Fernando Sotelo, TE, PTP, by staff from our Orange office and throughout the
who will be our team's primary point of contact for firm.
CITY OF RANCHO PALOS VERDES PROJECT MANAGER
Fernando Sotelo, TE, PTP(K) Tim Erney, AICP, PTP, CTP (K)
SERVICE AREA LEADS
TRAFFIC SIGNALS TRAFFIC CONTROL DEVICES PAVEMENT MARKINGS
Wade Scarbrough, PE(K) Lee Rodegerdts. PE(K) Lee Rodegerdts, PE(K)
Jose Guedes TE(A)
STREETLIGHTS TRAFFIC ANALYSIS TRAFFIC CALMING
John Kerenyi, EE.TE,PTOE(A) Fernando Sotelo,TE, PTP(K) Mychal Loomis,PE,TE,PTOE,RSP(K)
WORK ZONE TMPS INTELLIGENT TRANSPORTATION PARKING STUDIES
SYSTEMS
Wayne Ko,PE,TE, PTOE(A) John Kerenyi, EE,TE,PTOE(A) Fernando Sotelo,TE, PTP(K)
DEVELOPER AND CIP PROJECT REVIEW TRANSPORTATION ENGINEERING POLICY OTHER TRANSPORTATION-RELATED
DEVELOPMENT ASSISTANCE SUPPORT SERVICES
Fernando Sotelo,TE,PTP(K) Michael Sahimi,AICP(K) Michael Sahimi,AICP(K)
KEY EE=Professional Engineer(Electrical)
(K)=Kittelson PE=Professional Engineer(Civil)
(A)=ADVANTEC PTOE=Professional Traffic Operations Engineer
PTP=Professional Transportation Planner
AICP=Certified Planner,American Institute of Certified Planners RSP=Certified Road Safety Professional
CTP=Certified Transportation Planner TE=Professional Engineer(Traffic)
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Vision - An accounting program where project
managers can see by task and sub task level, the
amount of time billed, by whom (either internal
to Kittelson or specific subconsultants), amount
of labor or expenses spent, and compare that to
E■ QUALITY the available budget for each task or subtask.
Infosys - An internal tool that houses
CONTROL PLAN information about past and present Kittelson
projects including client, team members, budget
amounts. Most important for ongoing projects
Kittelson is committed to providing quality and project managers is the scheduling tool
deliverables to our clients. Quality assurance (QA) where project managers schedule time for staff
and quality control (QC) are the key processes in to work on projects. This ensures project team
Kittelson's quality management program, which members are fully committed throughout the
confirms that project deliverables meet project length of the project, providing continuity for the
objectives and are of appropriate quality. project team and client.
Quality Management Plan - An internal tool
Kittelson has extensive internal resources, including project managers fill out for each project to
QA/QC tools and templates, available to all staff via identify milestone dates for the development
the firm intranet, to facilitate QC activities as part of each deliverable, assign individual project
of our project work. Tim Erney, AICP, PTP, CTP, our team members as responsible parties for
team QA/QC manager, is one of Kittelson's regional those specific action items, identify individuals
leaders: in this leadership role, he is responsible for responsible for quality control of those activities
equipping all project teams with these resources and deliverables, and align the internal team
and helping team leaders to apply them. As a result, activities that need to occur leading up to the
Tim is well-versed in successfully implementing successful delivery of products to clients by the
our quality control process and making sure that agreed upon deadlines.
products meet or exceed client needs. Each tool is refreshed daily with the most current
Each project deliverable undergoes a quality control information. Using these tools, the Kittelson Team
process as part of overall QA/QC for a project. will successfully apply our QC process and ensure
Deliverables are reviewed by service area leads products meet or exceed client needs.
as well as the project manager. The process is
confirmed and coordinated by the QA/QC manager. Budget and Schedule Control
The timeline for these QA/QC review activities
A critical component of Kittelson's ability to meet
and the specific individuals responsible for each schedules and budgets is our project manager's
step of the process is laid out in an internal quality ability to efficiently assign staff to the project,
management plan and detailed schedule. We are as well as tracking the project regularly through
happy to share that schedule with you as part of the percent projected, percent complete, and percent
overall Rancho Palos Verdes On-Call work plan at spent (this tracking system is connected directly
the start of any task order. with the firmwide accounting system).
Kittelson maintains an online, real-time, firmwide
Project Controls staff allocation scheduling system in which project
To facilitate managing project tasks, deliverables, commitments are updated for each staff member
expenditures and schedules, Kittelson equips our on a weekly basis. To ensure proper utilization of
project managers with a set of tools that enables firmwide resources, staffing and schedules are
• them to know at any moment: 0) the status of a coordinated and reviewed in a collaborative effort
project in terms of scope, schedule, and budget; (2) through weekly staff meetings, individual staff
anticipated upcoming milestones and staff needs; reviews, and weekly discussions with the office
(3) project team members committed time to the managers. As project manager, Fernando will
▪ project and additional available time; and (4) to take work collaboratively with staff at Kittelson and
= actions based on that information to continue to ADVANTEC to make sure that the City has the
keep the project on track and/or actions to mitigate resources needed to successful deliver this project.
any potential risks to project delivery. The tools our In addition, our budget and schedule control
▪ project managers use are: systems will allow us to be responsive to the City's
timelines and schedule and build in flexibility to
account for any project delays or changes in scope.
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EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text indicated in bold italics, deleted text indicated in striketlifough.
[INTENTIONALLY LEFT BLANK]
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EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform the on-call services at the rates listed in Exhibit C-1. The
rates provided in Exhibit C-1 may be subject to annual CPI increases during the
term of this Agreement. Estimated quantities listed in Exhibit C-1, if any,are for the
purpose of estimation only. Actual quantities and compensation will depend on the
needs of the City.
II. Within the budgeted amounts for each task in the Task Budget, and with the
approval of the Contract Officer, funds may be shifted from one Task subbudget to
another so long as the Task Budget is not exceeded.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice shall be accompanied by all Task Proposal's for which
Consultant is requesting compensation. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subconsultant labor, supplies, equipment, materials, and
travel properly charged to the Services.
IV. The total compensation for the Services under this Agreement shall not exceed the
amount provided in Section 2.1 of this Agreement. The total Task Budget for any
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individual Task shall not exceed S350,000.
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EXHIBIT "C-1"
I� KITTELSON
& ASSOCIATES
KITTELSON&ASSOCIATES.INC.
BILLING RATE SCHEDULE
Effective January 1.2021.through
December 31,2022
The current billing rates for Kittelson&Associates.Inc..staff are as follows and will be invoiced
through December 31.220222_Kittelson may request annual escalation hnuted to the consumer price
index(CPI)reported by the U.S.Bureau of Labor Statistics.
Staff Classifications Billing Rate
Senior Principal Engineer Planner(Grade\TII11 $280
Principal Engineer.Planner(Grade VID 1 $240
Project Manager(Grade V I)1 $210
Senior Engineer Planner(Grade V)1 $175
Engineer Planner(Grade III&W)1 S145
Junior Engineer Planner(Grade I&II) $125
Associate Technician $165
Senior Technician S145
Technician II $125
Technician I $100
Office Support S80
Service&Other Direct Costs Billing Rate
Mileage 5.56 nule
Subconsultants Actual plus 10°%markup
1 Kittelson internal staff classification corresponding to ASCE Guidelines for Engineering Grades.
01203.0001/699504.1 EQG C-2
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EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I. Term
Unless earlier terminated in accordance with Article 7 of this Agreement. this Agreement
shall continue in full force and effect for three (3) years.
II. Consultant shall complete each Task no later than the Task Completion Date set in
the Task Proposal and shall not receive additional compensation for work
completed after the Task Completion Date.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
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