CC SR 20211102 H - PSA for School Traffic Studies
CITY COUNCIL MEETING DATE: 11/02/2021
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to approve Amendment No. 1 to the Professional
Services Agreement with General Technologies and Solutions, LLC to provide school-
related traffic engineering studies in the City.
RECOMMENDED COUNCIL ACTION:
(1) Approve Amendment No. 1 to the Professional Services Agreement with General
Technologies and Solutions, LLC (GTS) thereby increasing the contract amount
from $10,000 to $35,000, plus a contingency of $5,000, to provide school -related
traffic engineering services for Silver Spur Elementary School, Soleado
Elementary School, Ridgecrest Intermediate School, and Vista Gra nde
Elementary School; and
(2) Authorize the Mayor to execute Amendment No. 1 to the Professional Services
Agreement, in a form acceptable to the City Attorney.
FISCAL IMPACT: The recommendations will result in a total authorized expenditure not
to exceed $40,000 which is included in the Fiscal Year 2021-22 adopted operating
budget.
Amount Budgeted: $40,000
Additional Appropriation: N/A
Account Number(s): 101-400-3120-5101
(General Fund – Traffic Management, Tech/Professional Services)
ORIGINATED BY: Sean Lopez, Assistant Engineer
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Amendment No. 1 to the Professional Services Agreement with GTS (page
A-1)
B. GTS Amendment No. 1 Proposal (page B-1)
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BACKGROUND AND DISCUSSION:
Within the last few weeks, the City has received correspondence expressing concern
about traffic operations from school principals at the following schools:
• Silver Spur Elementary School
• Soleado Elementary School
• Ridgecrest Intermediate School
• Vista Grande Elementary School
To determine if any traffic engineering mitigation measures could be implemented to
improve conditions, a traffic study is needed. As a department in a small contract city
Public Works does not have the capacity for traffic engineering analyses in house.
Consequently, Public Works contracts with various qualified traffic engineering
consultants for such services.
The traffic engineering study will consist of:
• Site observations and assessments of existing conditions
• Meeting with City and school staff
• Recommendations for improvement ranging from engineering to education,
encouragement, and enforcement
• Circulation plan/flyer that can be distributed to staff and school parents
Recommendations are expected to build upon the City’s Safe Routes to School Plan, as
applicable.
The traffic engineering study is expected to be completed by the end of December 2022.
This Amendment No. 1 to the Professional Services Agreement is being brought to the
City Council because it exceeds the $25,000 limit for a contract award under the City
Manager’s authority. The City and GTS already entered into a Professional Services
Agreement on June 15, 2021, to conduct three separate and unrelated traffic engineering
studies with a contract sum that was originally agreed to not-to-exceed $10,000, and
those services concluded at a sum of $5,000. The traffic engineering services for the four
schools identified above are in an amount not-to-exceed $30,000, plus a $5,000
contingency, bringing the total contract sum to an amount not-to-exceed $40,000.
GTS was selected for the traffic study for the four schools identified above because it was
one of the top ranked firms responding to a Request for Proposals (RFP) for On-Call
Transportation and Traffic Engineering Services that was issued by the Public Works
Department. The solicitation was issued to contract with several firms providing traffic
engineering services as a way to increase Public Works’ traffic engineering analysis
capacity and ability to respond rapidly. At this time, that contract is not ready to be
recommended for award (with multiple firms) because negotiations over fees and terms
are ongoing with some firms. GTS was one of the short-listed firms, and negotiations with
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GTS have concluded. As a result, GTS was selected as the vendor for this traffic study
at various schools.
ADDITIONAL INFORMATION:
As part of the City’s contract with the Los Angeles County Sherriff’s Department, Staff
has asked for attention to the above-mentioned to schools during pickup and drop-off
times. Additionally, Public Works Staff will deploy variable message signs on a rotating
basis at the above-mentioned schools to help encourage drivers to obey traffic laws.
For over three decades, the City has provided four school crossing guard services at
Miraleste Intermediate School and Silver Spur Elementary School. In 2016, the City
Council approved the placement of three additional crossing guards at Ridgecrest
Intermediate School, Silver Spur Elementary School , and Dodson Middle School. These
additional guards were placed following requests by the respective school representatives
and the recommendation of the Traffic Safety Committee to the City Council after
reviewing the results of a study conducted by a City’s traffic engineering consultant.
The City has a cost-sharing arrangement with Palos Verdes Peninsula Unified School
District (PVPUSD), whereby PVPUSD reimburses the City for the costs of four crossing
guards (two at Miraleste Intermediate School, one at Ridgecrest Intermediate School, and
one at Silver Spur Elementary School). Additionally, during summer school, the Peninsula
Education Foundation (PEF) reimburses the City 50% of the crossing guard costs
because PEF sponsors summer school programs. The total cost of crossing guard
services for the 2021-2022 school year is approximately $95,000. From that total, the
City’s share of costs is 43% or approximately $40,850 for three Palos Verdes Peninsula
Unified School District (PVPUSD) campuses. PVPUSD and PEF reimburse the City for
the balance of costs (57%), which is approximately $54,150, based on a previously
agreed-upon formula. The City pays 100% of the crossing guard costs at Dodson Middle
School, which is not reimbursed by LAUSD. Further details on the school crossing guards
services and contract are available in an August 17, 2021 staff report.
Additionally, the City provides flagging services for Miraleste Intermediate School. The
cost for the 2021-2022 school year is approximately $161,000.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative action s are available
for the City Council’s consideration:
1. Reject the Professional Services Agreement with GTS and re-solicit the services.
2. Take other action, as deemed appropriate.
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AMENDMENT NO.!
TO AGREEMENT FOR PROFESSIONAL SERVICES
nns AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES
("Amendment No. I") by and between the CITY OF RANCHO PALOS VERDES ("City") and
GENERAL TECHNOLOGIES AND SOLUTIONS, LLC, a California Limited Liability
Company ("Consultant") is effective as of November 2, 2021.
RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services
dated June 15, 2021 ("Agreement") whereby Consultant agreed to provide Traffic Engineering
Support Services (the "Services") for one-year for a Contract Sum of $10,000.
B. By this Amendment No. 1, the City and Consultant desire to increase the Contract
Sum to $35,000 to account for additional services.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in sa-tlEedweegh and added text in bold italics .
a. Section 2.1, Contr·act Sum, is he1·eby amended to read:
"Subject to any limitations set forth in this Agreement, City agrees to pay Consultant
the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit
"C" and incorporated herein by this reference. The total compensation, including
reimbursement for actual expenses, shall not exceed 10,000 (TeR TheesanEI Dollars)
$35,000 (Tltirty Five Tltousand Dollars) (the "Contract Sum"), unless additional
compensation is approved pursuant to Section 1.9.
b. Section I of Exhibit "A", Scope of Services, is hereby amended to add the
following:
D. Traffic analysis for Sill1er Spur Elementary Scltool located at 5500
Ironwood Street, Soleado Elementary Scltool located at 27800 Longltill Drive,
Ridgecrest Intermediate School located at 28915 Nortlibay Road, and Vista
Grande Elementary Scliool located at 7032 Purple Ridge Drive.
. Consultant will do tlie following for each location:
i. Consultant sltall conduct a Kick-off Meeting, wliiclt will include a
virtuaVplione meeting witlt tlte City and Scltool to confirm tlte Consultant's
observations as well as to provide any otlter relevant insiglits including but
not limited to, tlte number of students walking to School, typical patterns, and
other City concerns.
ii. Consultant s/,all conduct site observations wliicl, will include, first-hand
observations of the Scliool's drop-off and pick-up conditions during a typical
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weekday. Consultant sl,al/ observe arrival and departure patterns, and make
notes of tlie conditions of tlie adjacent street network, including but not
limited to, restrictions, signage, and crosswalks. Consultant sliall provide an
analysis and recommendations base,/ on tliese observations and shall assess
tlie existing conditions and provi<le recommendations for improvement. The
recommendati.ons will vary from engineering to education, encouragement,
and enforcement.
iii. Consultant shall conduct a progress meeting with the City and School to
present tlie initial observations and recommendations. Tliis will be an
opportunity to refine tlie recommendations before tliey are documented.
iv. Consultant shall provide tlie City witli a draft memorandum that documents
its analysis for tlie location. The draft memorandum will be finalized after 1
round of revisions by tlie City and School; tlie final memorandum will be
submitted witliin 1 week of receiving tlie City's aml School's consolidated
comments on tlie draft.
v. Consultant will consolidate its analysis in a single circulation plan/flyer tliat
can be distributed to families and City Staff. Tliis will be a one-page flyer witli
an image of tlie Scliool and instructions.
~ E . No additional services shall be performed or charged to the City
without prior written authorization from the City.
c. Section Il of Exhibit "A", Scope of Services, is he1·eby amended to add the
following:
• Consultant shall provide tlie City with a draft memorandum tliat documents its
analysis for Silver Spur Elementary School.. The draft memorandum will be
finalized after 1 round of revisions by tlie City and School; tlie final
memorandum will be submitted within 1 week of receiving the City's and
School's consolidated comments on tJ,e draft.
• Consultant will consolidate its analysis for Silver Spur Elementary School in
a single circulation plan/flyer tliat can be distributed to families and City Staff.
Tliis will be a one-page flyer with an image of the school and instructions.
• Consultant shall provide the City with a draft memorandum that documents its
analysis for Soleado Elementary School.. The draft memorandum will be
finalized after 1 round of revisions by tlie City and School,· tlie final
memorandum will be submitted wit/tin 1 week of receiving the City's and
Scliool's consolidated comments on tl,e draft.
• Consultant will consolidate its analysis for Soleado Elementary Scliool in a
single circulation plan/flyer that can be distributed to families and City Staff.
This will be a one-page flyer with an image of the school and instructions.
01203.0006/745478.3 -2-
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• Consultant shall provide the Oty with a draft memorandum that documents its
analysis for Ridgecrest Intermediate School. Tlie draft memorandum will be
finalized after 1 round of rei,isions by the Oty and School; the final
memorandum will be submitted within 1 week of receiving tlie City's and
School's consolidatetl comments on t/ie draft
• Consultant will consolidate its analysis for Ri,dgecrest Intermediate Scliool in a
single circulation plan/flyer that can be distributed to families and Qty Staff.
This will be a one-page flyer with an image of tlie school and instructions.
• Consultant shall provide the Oty ,vith a draft memorandum that documents its
analysis for Vista Grande Elementary School The draft memorandum will be
finalized after 1 round of revisions by the Oty and School; the final
memorandum will be submitted wit/,in 1 week of receiving the City's a,id
School's consolidated comments on tlie draft
• Consultant will consolidate its analysis for Vista Grande Elementary School in
a single circulation plan/flyer that can be distributed to families and City Staff.
This will be a one-page flyer with an image oftlie scliool aml instructions.
d. Section I of Exhibit "C", Schedule of Compensation, is hereby amended to read:
Labor Category/Grade
Principal L 7
Engineer / Planner I Analyst (L6)
Engineer I Planner / Analyst (LS)
Engineer / Planner / Analyst (L4)
Engineer / Planner / Analyst (L3)
Engineer / Planner I Analyst (L2)
Engineer I Planner / Analyst (LI)
Project Admin / CAD I Graphics (L4)
Project Admin / CAD / Graphics (L2)
Intern (Ll)
2022 FY Hourly Fully-Loaded Rate
$210.00
$175.00
$150.00
$135.00
$120.00
$110.00
$90.00
$110.00
$70.00
$70.00
OTHER DIRECT CHARGES
01203.0006/745478.3 -3-
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Cha1·ge
Mileage
Price/Unit
Others Invoiced as expended
Federal Rate
+ 100/o
• The total fee paid to Consultant for Services shall not exceed Sl0,000 $25,000.
This will include the following:
• Compensation for Consultant's• memorandum for the Crest Road and
Crenshaw Boulevard shall not exceed $1,600.
• Compensation for Consultant's memorandum for the Palos Verdes Drive
West and Hawthorne Boulevard location shall not exceed $1,500.
• Compensation for Consultant's memorandum for the Palos Verdes Drive
West and Hawthorne Boulevard location shall not exceed Sl,900.
• Compensation for Consultant's memoranda and traffic analysis for tlie
Sill1er Spur Elementary, Soleado Elementary, Ridgecrest Intermediate
Schools, and Vista Grande Elementary Scliool sl,all not exceed $30,000."
e. Section I of Exhibit "D" "Schedule of Performance" is hereby amended to add
the following:
• Consultant shall provide tlie Qty with a draft memorandum tliat documents its
analysis for Silver Spur Elementary Scliool within six (6) weeks from tlie notice
to proceed. Consultant sliall finalize the memorandum after one (1) round of
revisions by the Qty and Scliool Consultant sliall submit the final
memorandum to the Qty, witliin one (1) week of receiving tlie Qty's and
Sc/tool's consolidated comments on tlie draft
• Consultant will consolidate its analysis for Silver Spur Elementary School in
a single circulation plan/flyer that can be distributed to families and Qty Staff
within six (6) weeks from the notice to proceed. This will be a one-page flyer
with an image of the school and instructions.
• Consultant shall provide tlie Qty wit/, a draft memorandum tliat documents its
analysis for Soleado Elementary Scliool witliin six (6) weeks from tlie notice to
proceed. Consultant shall fmalize tlie memorandum after one (1) round of
revisions by tlie Qty and Scliool. Consultant slia/1 submit the final
memorandum to the Qty, within one (1) week of receiving the Qty's and
School's consolidated comments on tlie ,/raft
• Consultant will consolidate its analysis for Soleado Elementary School in a
single circulation plan/flyer that can be distributed to families and Qty Staff
01203 .0006/745478.3 -4-
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wit/tin six (6) weeks from the notice to proceed. This will be a one-page flyer
with an image of tlie school and instructions.
• Consultant shall provide the City with a draft memorandum that documents its
analysis for Ridgecrest Intermediate School within six (6) weeks from the notice
to proceed.. Consultant sltall finalize the memorandum after one (1) round of
revisions by the City and Sc/tool Consultant sltall submit the final
memorandum to tlie City, witliin one (1) week of receiving the City's and
School's consolidated comments on the draft
• Consultant will consolidate its analysis for Ridgecrest Intermediate School in a
single circulation plan/flyer that can be distributed to families and City Staff
wit/tin six (6) weeks from the notice to proceed.. Tliis will be a one-page flyer
wit/, an image of the school and instructions.
• Consultant shall provide tl,e City with a draft memorandum that documents its
analysis for Vista Grande Elementary School within six (6) weeks from the
notice to proceed.. Consultant shall finalize the memorandum after one (1)
round of revisions by t/,e City and Sc/tool. Consultant shall submit tlte final
memorandum to the City, within one (1) week of receiving the City's and
School's consolidated comments on the draft
• Consultant will consolidate its analysis for Vista Grande Elementary School in
a single circulation plan/flyer that can be distributed to families and City Staff
within six (6) weeks from tlte notice to proceed .. This will be a one-page flyer
with an image of the school and instructions.
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1,
all provisions of the Agreement shall remain unchanged and in full force and effect. From and
after the date of this Amendment No. 1, whenever the term "Agreement" appears in the Agreement,
it shall mean the Agreement, as amended by this Amendment No . 1 to the Agreement.
3. Affirmation of Agreement; Wa1·ranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 1,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 1,
Consultant is not in default of any material term of the Agreement and that there have been no
01203.0006/745478 .3 -5-
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events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties here.to irrevocably stipulate and agree that
they have each receiv ed adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 1.
5 . Authority . The persons executing this Amendment No. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this
Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and
(iv) the entering into this Amendment No. 1 does not v iolate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
01203.0006/745478.3 -6-
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
ATTEST:
Teresa Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W . Wynder, City Attorney
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Eric Alegria, Mayor
CONSULTANT:
GENERAL TECHNOLOGIES AND SOLUTIONS,
LLC, a California Limited Liability Company
By: .~c--J f/
Name: Rawad Hani
Title: Principal -A<
By: fu~.l C/ -
Name: ( /0 -;) if C!>yl~ r:,/ GT S )
Title:
Address: 1055 W 7'11 Street, Suite 3330
Los Angeles, CA, 90017
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULT ANT'S BUSINESS ENTITY.
01203.0006/745478.3 -7-
C'1rciticate Attached to".·
Callfom~.~ Notary Wording
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ACKNOWLE DGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached , and not the truthfulness, accuracy, or
validity of that document.
State of California
County of _____ O_RA_N_G_E ____ _,)
On _D_tn ____ t%_r_J._lf...__,~ __ . -before me, SHAILA MARIE ACEVES; NOTARY PUBLIC
(insert name and title of the officer)
personally appeared _ _;V<----=----a.;.....w_Q_d __ ffq __ n_1_· ______________ _
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted , executed the instrument.
I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
i············i ,., o, , SHAILA MA RIE ACEVES
: / '·",~-•, _ Notary Pub lic· Ca lifornia :
~ ~-" = Ora nge County ~
z 't , <' Com mi ssion # 2298006 -
,., ... ,• My Com m. Expires Jul 21 , 2023
eal)
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GTS: 210504.02
10.25.2021
Mr. Sean Lopez | Assistant Engineer
slopez@rpvca.gov | T. (310) 544-5333
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Subject: Traffic Engineering Support Services
Dear Sean,
General Technologies and Solutions (GTS) is pleased to submit this proposal letter to provide traffic
engineering support services for the City of Rancho Palos Verdes.
We understand that the City frequently receives requests from residents and businesses to explore
improvements to mobility and accessibility within the City. GTS will build on our transportation
planning and traffic engineering experience to support the City with such requests.
This proposal letter references your emails of May 6, 2021 and follow-up correspondence with
regards to (1) U-turns at Crest Rd and Crenshaw Blvd, (2) Palos Verdes Dr. West at Hawthorne Blvd
noise levels, (3) 28160 Palos Verdes Dr East, (4) Silver Spur Elementary, Soleado Elementary,
Ridgecrest Intermediate, and Vista Grande Elementary Schools. Below is the proposed scope for
each of the said tasks.
1. U-turn at Crest Rd and Crenshaw Blvd
U-turns are currently not prohibited at this stop-controlled intersection. We noted that vehicles can
easily navigate the U-turns along Crenshaw at Crest Rd and that intersections down-stream and up-
stream along Crenshaw Blvd have their U-turns prohibited; thus, if U-turns are prohibited at this
location, drivers may have to travel up to 2 miles, for example in the northbound direction to make
a U-turn at Palos Verdes Dr N.
GTS will provide recommendations at this location based on field observations as well as the
analysis of the historic crash records and geometric conditions. We will carry-out an auto-turn
analysis for all U-turn movements at this junction.
The results of the analysis will be documented in a memorandum provided to the City.
Deliverables: Draft Memorandum within 2-3 weeks of the Notice-to-Proceed (NTP); the draft
memorandum will be finalized after 1 round of revisions by the City; the final memorandum will be
submitted within 1 week of receiving the City’s consolidated comments on the draft.
Not-to-Exceed Fee: $1,600
t +1 213 267 2332 | f +1 213 318 0744
info@gentecsol.com | www.gentecsol.com
1055 W 7th St #3300, Los Angeles, CA 90017
GTS | General Technologies and Solutions
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City of Rancho Palos Verdes
Traffic Engineering Support Services
2
2. Palos Verdes Dr. W at Hawthorne Blvd
We observed this location especially the southbound traffic along Palos Verdes Dr. W as well as
westbound traffic along Hawthorne Blvd. The posted speed limit is 45 mph on all three main legs
and 35 mph on Via Vincente (west leg). Also a new signal is constructed (yet to be operated) east
of the subject intersection at Via Rivera.
We noted that while the signal operations (lead/lag) served to a large extent to calm traffic down
at the location, there is considerable noise levels attributed mainly to motorcycles riding the Rancho
Palos Verdes Dr. W scenic route.
GTS will investigate in more detail the speed survey used to establish the 45-mph speed limit zone
as well as the collision records at this location. We will rely on the City to provide the most recent
Engineering & Traffic Survey study. We will propose measures that the City may consider at that
location to address noise levels.
The results of the analysis will be documented in a memorandum provided to the City.
Deliverables: Draft Memorandum within 2-3 weeks of the Notice-to-Proceed (NTP); the draft
memorandum will be finalized after 1 round of revisions by the City; the final memorandum will be
submitted within 1 week of receiving the City’s consolidated comments on the draft
Not-to-Exceed Fee: $1,500
3. 28160 Palos Verdes Dr East
We understand that the project is located along a sharp curve in the road with sight distance
concerns; the project was presented to the City’s Traffic Safety Committee (TSC) on three separate
occasions who ultimately accepted the (revised) recommendations. However, the Planning
Commission did not accept the TSC recommendations twice.
The City is now seeking GTS as a third party to review the work that was performed on this project,
summarize the previous analysis identify any gaps, and advice the City to determine the way
forward. GTS will carry out the following scope:
- We will conduct a field visit and observe first-hand the traffic operations and sight distance at
the project location. We will record the warning signs and the posted speed limits.
- We will review the available documentation on the project – what has been carried out to date.
- We will then carryout a meeting with City staff to confirm our understanding and ensure
alignment with the project (task order) intents
- GTS will investigate in more detail the speed survey used to establish the posted speed limit
zone as well as the collision records at this location based on the Traffic Injury Mapping System
(TIMS). We will rely on the City to provide the most recent Engineering & Traffic Survey study
as well as the previous analysis conducted at this location.
- We will review the previous analysis and staff reports of the project at hand and advise the City
on any gaps or irregularities.
- We will assess based on established standards and engineering judgement the previous analysis
and document the findings.
Deliverables: Draft Memorandum which will be finalized after 1 round of revisions by the City
Not-to-Exceed Fee: $1,900
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City of Rancho Palos Verdes
Traffic Engineering Support Services
3
4. Silver Spur Elementary, Soleado Elementary, and Ridgecrest
Intermediate Schools Traffic Analysis
4.1 Silver Spur Elementary School
4.1.1 Background
Silver Spur Elementary School is located at 5500 Ironwood St in the City of Rancho Palos Verdes.
The school provides KG-5 education to about 526 students with the enrollment by grade in 2020
reported as such (per the National Center for Educational Statistics): Kindergarten (KG) Grade 1 Grade 2 Grade 3 Grade 4 Grade 5
Students 99 83 81 88 93 82
While some students walk to school with their parents, a significant number of students are driven
to the school by personal vehicles which raises several traffic circulation and pedestrian/vehicular
interaction challenges. The school has been aware of these challenges and has developed a traffic
flow map that is provided to parents along with a set of traffic school guidelines.
The school’s main lot drop-off / pick-up area is served by one-way road whereby vehicles can enter
by turning right from Ironwood Street into the school and exist by turning right on Basswood Street.
The drop-off / pick-up area is composed on two lanes over 200 feet (50 feet of which is a red curb).
About 30 angled parking spaces are located opposite to the drop-off / pick-up area and about 10
parking spaces are to its east. A pedestrian gate (Kindergarten access) is located along Basswood
Ave west of the school.
Despite the school’s efforts and the presence of school crossing guards, the school’s drop-off and
pick-up times are reported to lead to traffic concerns. These concerns include lack of adherence to
school’s guidelines, reports of near misses, speeding when children are present, adults and their
children running out in front of moving traffic rather than using designated crosswalks, parking
illegally in red zones, and parking / leaving vehicles unattended in active pick-up drop-off zones
among others.
4.1.2 Approach
Our approach includes the following sub-tasks:
- Kick-off Meeting: which includes a virtual/phone meeting with the City and School to confirm
the above observations as well as provide any other relevant insights pertaining to number of
students walking to school, typical patterns, other concerns, etc.
- Site observations: which includes first-hand observations of the school drop-off and pick-up
conditions during a typical weekday. We will observe arrival and departure patterns. We will
also note the conditions of the adjacent street network such as parking restrictions, signage,
crosswalks, etc.
- Analysis and Recommendations: based on the above observations we will assess the existing
conditions and provide recommendations for improvement. The recommendations will vary
from engineering to education, encouragement, and enforcement.
- Progress Meeting: we propose before issuing a memo to conduct a virtual meeting with the
City and School to present the initial observations and recommendations. This will be an
opportunity to refine the recommendations before they are documented.
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City of Rancho Palos Verdes
Traffic Engineering Support Services
4
- Documentation: A draft memorandum will be prepared summarizing the above observations
and recommendations. The draft memorandum will be finalized after 1 round of revisions by
the City and School; the final memorandum will be submitted within 1 week of receiving the
City’s and School’s consolidated comments on the draft.
- Circulation Plan/Flyer: The results of the above analysis will be consolidated in single circulation
plan/flyer that can be distributed to families and staff. This will be a one-page flyer with an
image of the school and instructions.
4.2 Soleado Elementary School
4.2.1 Background
We understand that Soleado Elementary School is located at 27800 Longhill Drive in the City of
Rancho Palos Verdes. The school provides KG-5 education to about 430 students with the
enrollment by grade in 2020 reported as such (per the National Center for Educational Statistics): Kindergarten (KG) Grade 1 Grade 2 Grade 3 Grade 4 Grade 5
Students 95 50 73 67 76 69
The school drop-off / pick-up area is served by one-way road whereby vehicles can enter by either
turning left or right from Longhill Drive into the school and exist by either turning left or right on
Flaming Arrow Drive. The drop-off / pick-up area is composed on two lanes over 400 feet. About 30
angled parking spaces are located opposite to the drop-off / pick-up area and staff parking area is
located east of the school providing about 21 parking spaces.
A pedestrian gate located along Flaming Arrow Drive north of the school is used for afternoon
dismissal. Parents in their vehicles can then pick-up students along Flaming Arrow Drive.
While some students walk to school with their parents, a significant number of students are driven
to the school by personal vehicles leading to traffic concerns in the school area with the following
observations being noted:
- Vehicles queue on both directions of Longhill Drive to enter the school premises to access the
drop-off and pick-up area.
- The queuing vehicles (who are likely not accessing the school) maneuver around the queues by
driving in the opposite side of traffic raising potential collision concerns.
- Pedestrian and vehicular traffic conflicts are reported at Longview Drive and Flaming Arrow
Drive. Traffic blocking the crosswalk as well as speeding concerns were reported.
- Speeding along Flaming Arrow Drive (downhill from Longhill Drive to Browndeer Lane) is
particularly a concern to parents who pick-up students at the alternate drop off/pick up location
located along Flaming Arrow Drive north of the school especially with the lack of a crosswalk at
that location.
- The crosswalk at Long Hill Drive and Delacroix Road is heavily used, vehicles do not always stop
when students are crossing coupled with queuing vehicles often blocking the crosswalk (there
is no stop sign on Longhill Drive).
4.2.2 Approach
Our approach includes the following sub-tasks:
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- Kick-off Meeting: which includes a virtual/phone meeting with the City and School to confirm
the above observations as well as provide any other relevant insights pertaining to number of
students walking to school, typical patterns, other concerns, etc.
- Site observations: which includes first-hand observations of the school drop-off and pick-up
conditions during a typical weekday. We will observe arrival and departure patterns. We will
also note the conditions of the adjacent street network such as parking restrictions, signage,
crosswalks, etc.
- Analysis and Recommendations: based on the above observations we will assess the existing
conditions and provide recommendations for improvement. The recommendations will vary
from engineering to education, encouragement, and enforcement.
- Progress Meeting: we propose before issuing a memo to conduct a virtual meeting with the
City and School to present the initial observations and recommendations. This will be an
opportunity to raise any concerns before the recommendations are documented.
- Documentation: A draft memorandum will be prepared summarizing the above observations
and recommendations. The draft memorandum will be finalized after 1 round of revisions by
the City and School; the final memorandum will be submitted within 1 week of receiving the
City’s and School’s consolidated comments on the draft.
- Circulation Plan/Flyer: The results of the above analysis will be consolidated in single circulation
plan/flyer that can be distributed to families and staff. This will be a one-page flyer with an
image of the school and instructions.
4.3: Ridgecrest Intermediate School
4.3.1 Background
We understand that Ridgecrest Intermediate School is located at 28915 Northbay Road in the City
of Rancho Palos Verdes. The school provides grade 6 - 8 education to about 929 students with the
enrollment by grade in 2020 reported as such (per the National Center for Educational Statistics): Grade 6 Grade 7 Grade 8
Number of Students 296 308 325
While some students walk to school with their parents, a significant number of students are driven
to the school by personal vehicles. The school has crossing guards who help students cross the
streets. The drop-off / pick-up area is accessed from Northbay Road via a two-way driveway
whereby vehicles can enter by turning (mostly) left or right from Northbay Road into the school and
exist either via the same driveway or along Whitley Collins Driveway.
The drop-off / pick-up area is composed of two lanes with the inner curb lane at about 270 feet and
the outer lane at about 150ft. About 50 angled parking spaces are located across from the drop-off
/ pick-up area and a staff parking area is located northeast of the school providing about 30 parking
spaces. Pedestrian access points are located along Highridge Road to the west as well as along
Whitley Collins and Northbay Road.
The school’s drop-off and pick-up times are reported to lead to traffic concerns in the school area
with vehicular and pedestrian conflicts at intersections and crosswalks primarily at Stonecrest Road
and Whitley Collins Dr. Neighbors have complained to the school especially regarding Mondays
when classes end at 1.30 PM and parents/adults arrive about half an hour earlier and wait for their
kids leading to traffic backing up to Whitley Collins Drive.
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4.3.2 Approach
Our approach includes the following sub-tasks:
- Kick-off Meeting: which includes a virtual/phone meeting with the City and School to confirm
the above observations as well as provide any other relevant insights pertaining to number of
students walking to school, typical patterns, other concerns, etc.
- Site observations: which includes first-hand observations of the school drop-off and pick-up
conditions during a typical weekday. We will observe arrival and departure patterns. We will
also note the conditions of the adjacent street network such as parking restrictions, signage,
crosswalks, etc.
- Analysis and Recommendations: based on the above observations we will assess the existing
conditions and provide recommendations for improvement. The recommendations will vary
from engineering to education, encouragement, and enforcement.
- Progress Meeting: we propose before issuing a memo to conduct a virtual meeting with the
City and School to present the initial observations and recommendations. This will be an
opportunity to raise any concerns before the recommendations are documented.
- Documentation: A draft memorandum will be prepared summarizing the above observations
and recommendations. The draft memorandum will be finalized after 1 round of revisions by
the City and School; the final memorandum will be submitted within 1 week of receiving the
City’s and School’s consolidated comments on the draft.
- Circulation Plan/Flyer: The results of the above analysis will be consolidated in single circulation
plan/flyer that can be distributed to families and staff. This will be a one-page flyer with an
image of the school and instructions.
4.4 Vista Grande Elementary School
4.4.1 Background
Vista Grande Elementary School is located at 7032 Purple Ridge Drive in the City of Rancho Palos
Verdes. The school provides KG-5 education to about 403 students with the enrollment by grade in
2020 reported as such (per the National Center for Educational Statistics): Kindergarten (KG) Grade 1 Grade 2 Grade 3 Grade 4 Grade 5
Students 70 52 63 70 72 76
While some students walk to school with their parents, other students are driven to the school by
personal vehicles which raises several traffic circulation and pedestrian/vehicular interaction
challenges. The school has been aware of these challenges and has been asking parents to drive
slowly and carefully, watch for students crossing the driveways, and avoid left turns into the lot.
The school’s main lot drop-off / pick-up area is served by one-way road whereby vehicles can enter
by turning right or left from Golden Meadow Drive into the school and exist by turning right or left
on Purple Ridge Drive. The drop-off / pick-up area is composed on two lanes over 250 feet (including
a dedicated ADA accessible space). About 46 parking spaces are located opposite to the drop-off /
pick-up area.
Despite the presence of a school employee directing traffic into the school driveway and the
school’s requests to parents, the school’s drop-off and pick-up times are still reported to lead to
traffic concerns.
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4.4.2 Approach
Our approach includes the following sub-tasks:
- Kick-off Meeting: which includes a virtual/phone meeting with the City and School to confirm
the above observations as well as provide any other relevant insights pertaining to number of
students walking to school, typical patterns, other concerns, etc.
- Site observations: which includes first-hand observations of the school drop-off and pick-up
conditions during a typical weekday. We will observe arrival and departure patterns. We will
also note the conditions of the adjacent street network such as parking restrictions, signage,
crosswalks, etc.
- Analysis and Recommendations: based on the above observations we will assess the existing
conditions and provide recommendations for improvement. The recommendations will vary
from engineering to education, encouragement, and enforcement.
- Progress Meeting: we propose before issuing a memo to conduct a virtual meeting with the
City and School to present the initial observations and recommendations. This will be an
opportunity to refine the recommendations before they are documented.
- Documentation: A draft memorandum will be prepared summarizing the above observations
and recommendations. The draft memorandum will be finalized after 1 round of revisions by
the City and School; the final memorandum will be submitted within 1 week of receiving the
City’s and School’s consolidated comments on the draft.
- Circulation Plan/Flyer: The results of the above analysis will be consolidated in single circulation
plan/flyer that can be distributed to families and staff. This will be a one-page flyer with an
image of the school and instructions.
Deliverables: Draft Memorandum which will be finalized after 1 round of revisions as discussed
above. The three school tasks are proposed to be run at the same time with about 6 weeks to
complete from your notice to proceed.
Not-to-Exceed Fee: $30,000
Follow-on services may (or may not) be necessary and it is not possible to accurately budget for
these services at this time. Should follow-on services be necessary, we will provide a separate
proposal for these services and work will commence only upon written authorization from
yourselves. We understand that the not-to-exceed fee of this proposal is $35,000. The hourly rates
are provided in Exhibit A attached to this proposal.
We thank you for your consideration and we look forward to working together with you. Please
contact me if you require any additional information.
Sincerely,
For General Technologies and Solutions (GTS)
Rawad Hani, PE, TE
Principal / Project Manager
213 267 2332 / rawad.hani@gentecsol.com
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Exhibit A:
GTS Rates Effective June 1, 2021 through June 30, 2022
Labor Category/Grade 2022 FY Hourly Fully-Loaded Rate
Principal L7 $210.00
Engineer / Planner / Analyst (L6) $175.00
Engineer / Planner / Analyst (L5) $150.00
Engineer / Planner / Analyst (L4) $135.00
Engineer / Planner / Analyst (L3) $120.00
Engineer / Planner / Analyst (L2) $110.00
Engineer / Planner / Analyst (L1) $90.00
Project Admin / CAD / Graphics (L4) $110.00
Project Admin / CAD / Graphics (L2) $70.00
Intern (L1) $70.00
OTHER DIRECT CHARGES
Charge Price/Unit
Mileage Federal Rate
Others Invoiced as expended + 10%
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