CC SR 20211005 05 - Prop 68 Per Capita Grant App
CITY COUNCIL MEETING DATE: 10/05/2021
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to apply for Proposition 68 Per Capita Grant Funds for
outdoor site improvements at Ladera Linda Park.
RECOMMENDED COUNCIL ACTION:
(1) Approve the submittal of an application to the California State Department of Parks
and Recreation for Proposition 68 Per Capita Grant funds for the construction of
paths, walkways, landscaping, and park amenities associated with the Ladera
Linda Park and Community Center Project; and,
(2) Authorize Blais & Associates to prepare the grant application, on behalf of the City,
for outdoor site improvements at Ladera Linda Park and Community Center at a
cost not to exceed $3,800.
FISCAL IMPACT: The fiscal impact for the grant application is approximately $3,800.
Amount Budgeted: $50,000
Additional Appropriation: N/A
Account Number(s): 101-400-2999-5101
(General Fund - Non-Department/Professional Services)
ORIGINATED BY: Matt Waters, Senior Administrative Analyst
REVIEWED BY: Cory Linder, Director of Recreation and Parks
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. City Council Resolution No. 2020-68 (page A-1)
B. Blais & Associates, Inc. Proposal (page B-1)
C. December 1, 2020 Staff Report (page C-1)
D. Prop 68 Grant Forms (page D-1)
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CITYOF RANCHO PALOS VERDES
BACKGROUND AND DISCUSSION:
Proposition 68 was approved by California voters on June 5, 2018. The proposition
included funding for local park rehabilitation, creation, and improvement grants for local
governments, including California cities and counties, on a per capita basis. The program
is administered by the State Department of Parks and Recreation’s Office of Grants and
Local Services (OGALS), and $185,000,000 in per capita funding is available. The City
of Rancho Palos Verdes General Per Capita allocation is $177,952 and its Urban County
Per Capita allocation is $26,012, for a total Prop. 68 allocation of $203,964.
The proposed grant and resolution were reviewed by the City Council on December 1,
2020 (Attachment C). That evening, the City Council approved the resolution (Attachment
A), which acted as a placeholder, reserving the funds for the City, pending the submission
of a grant application. The deadline for submitting the grant application to OGALS is
December 31, 2021. The grant-funded improvements need to be completed by December
31, 2023.
The attached resolution approving the submittal of an application does not require any
funds or the commitment to any future funding at this time. No funds would be required
to be committed until the City formally accepts the grant. Projects not serving a “severely
disadvantaged community” defined as one with a median household income less than
60% of the statewide average are subject to a 20% match. The City’s per capita grant, if
approved by the state and the City Council, would therefore require a 20% City match
($40,792.80).
The grant funds are proposed to be used to pay for a portion of the outdoor improvements
associated with the Ladera Linda Community Center and Park Project, which is
scheduled to begin construction by early 2022. Grant-funded amenities would include
park benches, picnic tables, walking paths, and landscaping.
Analysis of Grant Requirements
On December 1, 2020, the City Council directed Staff to return with an analysis of the
grant’s requirements for its review before giving direction to file a grant application. Staff
worked with the City’s grant consultant, Blais & Associates, to identify and analyze the
following requirements:
Land Tenure: The purpose of the land tenure requirement is to verify that the grantee
(City of Rancho Palos Verdes) has sufficient legal rights to the property to fulfill the terms
of the contract.
• Project amounts up to $100,000 require at least 20 years of land tenure at the site
to be acquired or developed.
• Project amounts greater than $100,000 require at least 30 years of land tenure at
the site to be acquired or developed.
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• The 20- or 30-year land tenure requirement begins on July 1, 2018. (Since the
grant is for more than $100,000, 30 years of land tenure would be required.)
• The grantee remains responsible for fulfillment of the terms of the contract, even if
the grantee’s land tenure agreement changes within the contract performance
period.
Signage Requirements: All project signs must contain the following language displaying
the current office holders:
• California Governor
• Natural Resources Secretary
• California Department of Parks and Recreation Director
Signs should include the names of current officials. The name of the director of the local
agency or other governing body may be added. The sign may also include names (and/or
logos) of other partners, organizations, individuals and elected representatives.
Logo: All project signs must display the Parks and Water Bond Act logo.
Deed Restriction:
If the grantee owns the project land, a deed restriction must be recorded on the property’s
title before OGALS will approve any grant payments. The City owns the Ladera Linda
Park and Community Center property, so a deed restriction must be recorded. The deed
restriction essentially limits the title to the property, safeguarding the property for
purposes consistent with the grant (public recreation purposes) for the duration of the
contract performance period.
This deed restriction will remain in effect for a 30-year period from July 1, 2018 to June
30, June 30, 2048. This duration is less than many park-related grants which require an
“in perpetuity” duration clause.
Sufficient Funds: The grantee certifies that it will have sufficient funds to operate and
maintain the project. Funding for the operation and maintenance of the grant project
area as well as the entire Ladera Linda Park and Community Center will be included in
future City budgets.
Grant to Supplement Project Funding: The grant funding will supplement project funding,
not supplant existing funding.
Compliance with State Labor Laws: Compliance with state labor laws is required. The
entire Ladera Linda Park and Community Center Project, including the components in the
grant application, is subject to compliance with state labor law requirements.
Compliance with the City’s General Plan and Parks Master Plan: This requires that the
project will be consistent with the City’s General Plan and Parks Master Plan. The entire
Ladera Linda Park and Community Center Project has been reviewed and approved by
the Planning Commission and City Council, and found to be consistent with the General
3
Plan and Parks Master Plan as documented in the findings for the Conditional Use Permit.
The grant project components are consistent with both plans.
Consideration of Diversity: This grant term requires all grant applicants, to the ext ent
practicable, to consider a range of actions in connection to this project that are intended
to increase diversity and outreach to diverse populations as detailed in the January 12,
2017 “Presidential Memorandum Promoting Diversity and Inclusion in Our National Parks,
National Forests and Other Public Lands and Waters.” There was considerable
discussion of this grant term at the December 1, 2020 City Council meeting. The key term
is “consideration” of diversity. It is not a requirement to create a diversity program or
perform outreach to diverse populations to receive this grant funding.
Below is the full list of diversity-related measures to be considered. None of them are
required to be implemented to receive grant fund ing.
A. Conducting active outreach to diverse populations, particularly minority, low income,
and disabled populations and tribal communities, to increase awareness within those
communities and the public generally about specific programs and opportunities.
B. Mentoring new environmental, outdoor recreation, and conservation leaders to
increase diverse representation across these areas.
C. Creating new partnerships with state, local, tribal, private, and nonprofit organizations
to expand access for diverse populations.
D. Identifying and implementing improvements to existing programs to increase visitation
and access by diverse populations, particularly minority, low -income, and disabled
populations and tribal communities.
E. Expanding the use of multilingual and culturally appropriate materials in public
communications and educational strategies, including through social media
strategies, as appropriate, that target diverse populations.
F. Developing or expanding coordinated efforts to promo te youth engagement and
empowerment, including fostering new partnerships with diversity -serving and youth-
serving organizations, urban areas, and programs.
G. Identifying possible staff liaisons to diverse populations.
California Environmental Quality Act (CEQA) Compliance: Requires submission of the
form stating that the project is in compliance with CEQA.
Providing Work Opportunities for Disadvantaged Communities: This requirement states
that “to the extent practicable,” the project will provide “workforce education and training,
contractor and job opportunities for disadvantaged communities.” Again, this element is
only for the City’s consideration, not a requirement.
Authorize Blais & Associates to Prepare the Grant Application
Staff recommends the City Council authorize Blais & Associates to prepare the
application and supporting documents to apply for this grant (Attachment D). The grant
application requires the submission of the following items:
4
• Project description
• Project scope and cost estimate
• Acquisition requirements (not applicable as property is already owned )
• Funding source
• Land tenure documentation
• Subleases or agreement (not applicable)
• Site plan
• Green House Gasses Reduction worksheet
• Project site map
• Site photos
• Deed restriction recordation (a deed restriction must be recorded on the title before
OGALS will approve any grant payments. The restriction ensures the property is
used for purposes consistent with the grant for a pre-determined period.)
Any other additional requirements for this specific grant would be brought to the City
Council if the City’s application were accepted, as well as a resolution accepting the grant.
Due to the complex nature of the grant, Staff believes that Blais & Associates’ successful
grant-writing skills will enhance the City’s chances of obtaining these grant funds in a
timely manner. The proposed preparation cost is $3,780. This proposal, including the
scope of work, is attached (Attachment B). The City’s contract with Blais & Associates
includes a sub-budget for grant-writing services.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative action s are available
for the City Council’s consideration:
1. Direct Staff not to proceed with the application.
2. Do not authorize Blais & Associates to prepare the grant application on behalf of
the City.
5
A-1
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RESOLUTION NO. 2020-68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES, CALIFORNIA, APPROVING THE
SU BM ITT AL OF APPLICATION(S) FOR THE PROPOSITION 68
PER CAPITA GRANT FUNDS FOR OUTDOOR IMPROVEMENTS
AT LADERA LINDA PARK
WHEREAS, the State Department of Parks and Recreation has been delegated
the responsibility by the Legislature of the State of California for the administration of the
Per Capita Grant Program, setting up necessary procedures governing application(s);
and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the grantee's Governing Body to certify by resolution the approval of
project application(s) before submission of said applications to the State; and
WHEREAS, the grantee will enter into a contract(s) with the State of California to
complete project(s);
NOW, THEREFORE, the City Council of the City of Rancho Palos Verdes does
hereby resolve as follows:
Section 1: Approves the filing of project application(s) for the Proposition 68 Per
Capita Grant Program grant project(s); and
Section 2: Certifies that said grantee has or will have available, prior to
commencement of project work utilizing Proposition 68 Per Capita funding, sufficient
funds to complete the project(s); and
Section 3: Certifies that the grantee has or will have sufficient funds to operate
and maintain the project(s), and
Section 4: Certifies that all projects proposed will be consistent with the park
and recreation element of the City of Rancho Palos Verdes general or recreation plan
(PRC §80063(a)), and
Section 5: Certifies that these funds will be used to supplement, not supplant,
local revenues in existence as of June 5, 2018 (PRC §80062(d)), and
Section 6: Certifies that it will comply with the provisions of §1771.5 of the State
Labor Code, and
Section 7: (PRC §80001 (b)(8)(A-G)) To the extent practicable, as identified in
the "Presidential Memorandum--Promoting Diversity and Inclusion in Our National Parks,
National Forests, and Other Public Lands and Waters," dated January 12, 2017, the City
of Rancho Palos Verdes will consider a range of actions that include, but are not limited
to, the following:
(A) Conducting active outreach to diverse populations, particularly minority, low-
income, and disabled populations and tribal communities, to increase awareness
Resolution No. 2020-68
Page 1 of 2
A-2
within those communities and the public generally about specific programs and
opportunities.
(B) Mentoring new environmental, outdoor recreation, and conservation leaders to
increase diverse representation across these areas.
(C) Creating new partnerships with state, local, tribal, private, and nonprofit
organizations to expand access for diverse populations.
(D) Identifying and implementing improvements to existing programs to increase
visitation and access by diverse populations, particularly minority, low-income, and
disabled populations and tribal communities.
(E) Expanding the use of multilingual and culturally appropriate materials in public
communications and educational strategies, including through social media
strategies, as appropriate, that target diverse populations.
(F) Developing or expanding coordinated efforts to promote youth engagement
and empowerment, including fostering new partnerships with diversity-serving and
youth-serving organizations, urban areas, and programs.
(G) Identifying possible staff liaisons to diverse populations.
Section 8: Agrees that to the extent practicable, the project(s) will provide
workforce education and training, contractor and job opportunities for disadvantaged
communities (PRC §80001 (b)(5)).
Section 9: Certifies that the grantee shall not reduce the amount of funding
I
otherwise available to be spent on parks or other projects eligible for funds under this I
division in its jurisdiction. A one-time allocation of other funding that has been expended
for parks or other projects, but which is not available on an ongoing basis, shall not be
considered when calculating a recipient's annual expenditures. (PRC §80062(d)).
Section 10: Certifies that the grantee has reviewed, understands, and agrees to
the General Provisions contained in the contract shown in the Procedural Guide; and
Section 11: Delegates the authority to the City Manager, or designee to conduct
all negotiations, sign and submit all documents, including, but not limited to applications,
agreements, amendments, and payment requests, which may be necessary for the
completion of the grant scope(s); and
Section 12: Agrees to comply with all applicable federal, state and local laws,
ordinances, rules, regulations and guidelines.
Resolution No 2020-68
Page 2 of 2
I
A-3
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PASSED, APPROVED and ADOPTED this 1st day of December 2020.
~
Attest:
2~ :~V Em~cfty Clerk
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, Emily Colborn, City Clerk of the City of Rancho Palos Verdes, hereby .certify that
the above Re_solution No. 2020-68 was duly and regularly passed and adopted by the
said City Council at a regular meeting thereof held on December 1, 2020.
Resolution No. 2020-68
Page 3 of 2
Quote Prepared by:
Andrea Owen
(949) 525-5674
aowen@blaisassoc.com
7545 Irvine Center Drive
Irvine Business Center, Suite 200
Irvine, CA 92618
www.blaisassoc.com
Client Name
Client Contact
Copy
Grant Program / Proposal
Proposal Due
Project Name (if known)
Date Prepared
Grant/Revenue Potential
Grant Development Cost
Cost to Develop Grant as % of Revenue Potential
Hourly Rate
1st Application Cost
5 525.00$
0 -$
0.5 52.50$
1 105.00$
1 105.00$
0 -$
1 105.00$
1 105.00$
1 105.00$
0 -$
0 -$
2 210.00$
1 105.00$
2.5 262.50$
20 2,100.00$
36 3,780.00$
-$ -$
-$ -$
-$ -$
-$ -$
-$ 3,780.00$
SUBTOTAL
TOTAL
Notes and Assumptions
Work performed by B&A that is outside of the scope of this estimate will be billed at $105 per hour.
Please see "notes and assumptions."
Preliminary activities including kick-off meeting, prepare checklist and timeline, review existing materials, review RFP, attend to follow-
up action items.
Activity
Develop draft resolution (must be adopted by no later than December 31, 2020). (Client handling)
Grant Development Quote
City of RPV
State Park Per Capita (+Urban County) Allocation Program
November 18, 2020
Resolution Due by December 31, 2020.
Application Due by December 31, 2021
Meghan Barnes, Senior Administrative Analyst
Matt Waters, Senior Administrative Analyst
TBD
1) Match is 20%, unless MHI is less than 60% of statewide average.
Classification Folder (USB Drive, if desired)
CEQA Compliance Certification (Need Signature) (if applicable)
Land Tenure Documentation (if applicable)
2) Per Capita funds must SUPPLEMENT, not SUPPLANT local revenues as of June 5, 2018.
Direct Costs (charged at cost, no mark-up)
Reproduction (not applicable)
Express Delivery Mail or Courier Services (if needed)
SUBTOTAL
Site Plan
GHG Emissions Reduction Worksheet (at Completion) (if applicable)
Photos
Sub-Leases or Agreements (if applicable)
Internal Quality Control Reviews, Strategy Calls with Client, Provide 80% Draft and 100% Final Documents to Client for Review and
Feedback, Collating Final Application Materials. Submission of final application. Prepare and Provide Final files for Client's Permanent
Record Keeping.
3) If more than one application is requested, quote will need to be revised.
$177,952, plus $26,012 for County Allocation = $203,964
$105
$3,780.00
1.85%
Project Scope/Cost Estimate Form (Need Signature)
Acquisition Requirements (if applicable)
Per Capita Match Calculator
Application Packet Checklist Form
Application Form (Need Signature)
Funding Sources Form (Need Signature)
RPV: State Parks Per Capita Allocation 11/18/2020 1 of 2B-1
B &A Professional
Grant
Consulting
Quote Prepared by:
Andrea Owen
(949) 525-5674
aowen@blaisassoc.com
7545 Irvine Center Drive
Irvine Business Center, Suite 200
Irvine, CA 92618
www.blaisassoc.com
Signature Approving Costs and Authorizing Notice to Proceed Date
Printed Name
Please note that this quote is an estimate for services based on current conditions and understandings. Many factors often change during the development of a grant
application that may or may not increase the amount of labor and materials necessary to perform the services successfully. If during the course of work, B&A believes the
work is taking longer than originally estimated, B&A will immediately notify the contract point of contact and either mutually agree to a change order or discuss alternatives.
Additionally, B&A only charges for actual work performed. The total cost to perform the tasks may be less than quoted herein.
RPV: State Parks Per Capita Allocation 11/18/2020 2 of 2B-2
B &A Professional
Grant
Consulting
CITY COUNCIL MEETING DATE: 12/01/2020
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to apply for Proposition 68 Per Capita Grant Funds
for outdoor site improvements at Ladera Linda Park.
RECOMMENDED COUNCIL ACTION:
(1) Adopt Resolution No. 2020-__, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES AUTHORIZING THE SUBMITTAL OF
AN APPLICATION WITH CALIFORNIA STATE DEPARTMENT OF PARKS AND
RECREATION FOR PROPOSITION 68 PER CAPITA GRANT FUNDS TO
CONSTRUCT PATHS, WALKWAYS, LANDSCAPING, AND PARK AMENITIES
ASSOCIATED WITH THE PROPOSED LADERA LINDA PARK MASTER PLAN
PROJECT; and,
(2) Authorize Blais & Associates to prepare the grant application, on behalf of the
City, for outdoor site improvement at Ladera Linda Park at a cost not to exceed
$3,780.
FISCAL IMPACT: $3,780
Amount Budgeted: $50,000
Additional Appropriation: N/A
Account Number(s): 101-400-2999-5101
(General Fund - Non-Department/Professional Services)
ORIGINATED BY: Matt Waters, Senior Administrative Analyst
REVIEWED BY: Cory Linder, Director of Recreation and Parks
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Draft Resolution No. 2020-__, approving application(s) for Proposition 68
Per Capita Grant Funds (page A-1)
B. Blais & Associates, Inc. Proposal (page B-1)
C-1
BACKGROUND AND DISCUSSION:
Proposition 68 was approved by California voters on June 5, 2018. The proposition
included funding for local park rehabilitation, creation, and improvement grants for local
governments, including California cities and counties, on a per capita basis. The
program is administered by the State Department of Parks and Recreation’s Office of
Grants and Local Services (OGALS), and $185,000,000 in per capita funding is
available. The City of Rancho Palos Verdes General Per Capita allocation is $177,952
and its Urban County Per Capita allocation is $26,012 for a total Prop 68 allocation of
$203,964.
Projects not serving a “severely disadvantaged community” defined as one with a
median household income less than 60% of the state-wide average are subject to a
20% match. The City’s per capita grant, if approved by the State and City of Rancho
Palos Verdes, would therefore require a 20% City match ($40,792.80). The attached
resolution approving to submit an application does not require any funds or the
commitment to any future funding at this time. No funds would be required to be
committed until the City formally accepts the grant. The deadline for submitting the
grant application and attached resolution (Attachment A) to OGALS is December 31,
2020. The grant-funded improvement would need to be completed by December 31,
2023.
The grant funds would be used to pay for a portion of the outdoor improvement
associated with the proposed Ladera Linda Master Plan Park Project. Specifically, the
proposed outdoor improvements currently consist of new paths, walkways, park
amenities (benches, tables, water fountains) and landscaping areas of the site. The
conceptual design for the Ladera Linda Master Plan Park Project was approved by the
City Council on August 20, 2019. Shortly thereafter, the conceptual plans were
submitted to the Community Development Department for processing the required
entitlements, consisting of a Conditional Use Permit and environment document. At this
time, the first public hearing with the Planning Commission on the Conditional Use
Permit is tentatively scheduled for January. Once a decision is rendered by the Planning
Commission, it will be presented to the City Council for consideration. The preparation
of the construction drawings will proceed if directed by the City Council.
The grant requires the City to certify that it has sufficient funding, that the project will be
consistent with the City’s General Plan and Parks Master Plan, that grant funds will
supplement, not supplant funding, and that the project will be in compliance with Stat e
Labor Law requirements. Additionally, the grant terms require the City, to the extent
practicable to consider a range of actions in connection to this project that are intended
to increase diversity and outreach to diverse populations as detailed in the January 12,
2017 “Presidential Memorandum Promoting Diversity and Inclusion in Our National
Parks, National Forests and Other Public Lands and Waters.”
C-2
Authorize Blais & Associates to Prepare the Grant Application
Staff recommends the City Council authorize Blais & Associates to prepare the
application and supporting documents to apply for this grant. The grant application
requires the submission of the following items:
• Project description
• Project scope and cost estimate
• Acquisition requirements (not applicable as property is already owned
• Funding source
• Land tenure documentation
• Subleases or agreement (not applicable)
• Site plan
• Green House Gasses Reduction worksheet
• Project site map
• Site photos
• Deed restriction recordation (a deed restriction must be recorded on the title
before OGALS will approved any grant payments. The restriction ensures the
property is used for purposes consistent with the grant for a pre-determined
period of time or in perpetuity.)
Any other additional requirements for this specific grant would be brought to the City
Council if the City’s application were accepted, as well as a resolution accepting the
grant.
Due to the complex nature of the grant, Staff believes that Blais & Associates’
successful grant-writing skills will enhance the City’s chances of obtaining these grant
funds in a timely manner. The proposed preparation cost is $3,780. This proposal,
including the scope of work, is included in this report as Attachment B. The City’s
contract with Blais & Associates includes a sub-budget of $39,165 for grant-writing
services.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative action is available for
the City Council’s consideration:
1. Do not adopt the resolution; and do not authorize Blais & Associates to
prepare the grant application on behalf of the City.
C-3
RESOLUTION NO. 2020-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES, CALIFORNIA, APPROVING THE
SUBMITTAL OF APPLICATION(S) FOR THE PROPOSITION 68
PER CAPITA GRANT FUNDS FOR OUTDOOR IMPROVEMENTS
AT LADERA LINDA PARK
WHEREAS, the State Department of Parks and Recreation has been delegated
the responsibility by the Legislature of the State of California for the administration of the
Per Capita Grant Program, setting up necessary procedures governing application(s);
and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the grantee’s Governing Body to certify by resolution the approval of
project application(s) before submission of said applications to the State; and
WHEREAS, the grantee will enter into a contract(s) with the State of California to
complete project(s);
NOW, THEREFORE, the City Council of the City of Rancho Palos Verdes does
hereby resolve as follows:
Section 1: Approves the filing of project application(s) for the Proposition 68 Per
Capita Grant Program grant project(s); and
Section 2: Certifies that said grantee has or will have available, prior to
commencement of project work utilizing Proposition 68 Per Capita funding, sufficient
funds to complete the project(s); and
Section 3: Certifies that the grantee has or will have sufficient funds to operate
and maintain the project(s), and
Section 4: Certifies that all projects proposed will be consistent with the park
and recreation element of the City of Rancho Palos Verdes general or recreation plan
(PRC §80063(a)), and
Section 5: Certifies that these funds will be used to supplement, not supplant,
local revenues in existence as of June 5, 2018 (PRC §80062(d)), and
Section 6: Certifies that it will comply with the provisions of §1771.5 of the State
Labor Code, and
Section 7: (PRC §80001(b)(8)(A-G)) To the extent practicable, as identified in
the “Presidential Memorandum--Promoting Diversity and Inclusion in Our National Parks,
National Forests, and Other Public Lands and Waters,” dated January 12, 2017, th e City
of Rancho Palos Verdes will consider a range of actions that include, but are not limited
to, the following:
(A) Conducting active outreach to diverse populations, particularly minority, low -
income, and disabled populations and tribal communities, to increase awareness
C-4
within those communities and the public generally about specific programs and
opportunities.
(B) Mentoring new environmental, outdoor recreation, and conservation leaders to
increase diverse representation across these areas.
(C) Creating new partnerships with state, local, tribal, private, and nonprofit
organizations to expand access for diverse populations.
(D) Identifying and implementing improvements to existing programs to increase
visitation and access by diverse populations, particularly minority, low-income, and
disabled populations and tribal communities.
(E) Expanding the use of multilingual and culturally appropriate materials in public
communications and educational strategies, including through social media
strategies, as appropriate, that target diverse populations.
(F) Developing or expanding coordinated efforts to promote youth engagement
and empowerment, including fostering new partnerships with diversity-serving and
youth-serving organizations, urban areas, and programs.
(G) Identifying possible staff liaisons to diverse populations.
Section 8: Agrees that to the extent practicable, the project(s) will provide
workforce education and training, contractor and job opportunities for disadvantaged
communities (PRC §80001(b)(5)).
Section 9: Certifies that the grantee shall not reduce the amount of funding
otherwise available to be spent on parks or other projects eligible for funds under this
division in its jurisdiction. A one-time allocation of other funding that has been expended
for parks or other projects, but which is not available on an ongoing basis, shall not be
considered when calculating a recipient’s annual expenditures. (PRC §80062(d)).
Section 10: Certifies that the grantee has reviewed, understands, and agrees to
the General Provisions contained in the contract shown in the Procedural Guide; and
Section 11: Delegates the authority to the City Manager, or designee to conduct
all negotiations, sign and submit all documents, including, but not limited to applications,
agreements, amendments, and payment requests, which may be necessary for the
completion of the grant scope(s); and
Section 12: Agrees to comply with all applicable federal, state and local laws,
ordinances, rules, regulations and guidelines.
C-5
PASSED, APPROVED and ADOPTED this 1st day of December 2020.
___________________
Mayor
Attest:
____________________
Emily Colborn, City Clerk
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, Emily Colborn, City Clerk of the City of Rancho Palos Verdes, hereby certify that
the above Resolution No. 2020-_ was duly and regularly passed and adopted by the said
City Council at a regular meeting thereof held on December 1, 2020.
____________________
Emily Colborn, City Clerk
C-6
Quote Prepared by:
Andrea Owen
(949) 525-5674
aowen@blaisassoc.com
7545 Irvine Center Drive
Irvine Business Center, Suite 200
Irvine, CA 92618
www.blaisassoc.com
Client Name
Client Contact
Copy
Grant Program / Proposal
Proposal Due
Project Name (if known)
Date Prepared
Grant/Revenue Potential
Grant Development Cost
Cost to Develop Grant as % of Revenue Potential
Hourly Rate
1st Application Cost
5 525.00$
0 -$
0.5 52.50$
1 105.00$
1 105.00$
0 -$
1 105.00$
1 105.00$
1 105.00$
0 -$
0 -$
2 210.00$
1 105.00$
2.5 262.50$
20 2,100.00$
36 3,780.00$
-$ -$
-$ -$
-$ -$
-$ -$
-$ 3,780.00$
SUBTOTAL
TOTAL
Notes and Assumptions
Work performed by B&A that is outside of the scope of this estimate will be billed at $105 per hour.
Please see "notes and assumptions."
Preliminary activities including kick-off meeting, prepare checklist and timeline, review existing materials, review RFP, attend to follow-
up action items.
Activity
Develop draft resolution (must be adopted by no later than December 31, 2020). (Client handling)
Grant Development Quote
City of RPV
State Park Per Capita (+Urban County) Allocation Program
November 18, 2020
Resolution Due by December 31, 2020.
Application Due by December 31, 2021
Meghan Barnes, Senior Administrative Analyst
Matt Waters, Senior Administrative Analyst
TBD
1) Match is 20%, unless MHI is less than 60% of statewide average.
Classification Folder (USB Drive, if desired)
CEQA Compliance Certification (Need Signature) (if applicable)
Land Tenure Documentation (if applicable)
2) Per Capita funds must SUPPLEMENT, not SUPPLANT local revenues as of June 5, 2018.
Direct Costs (charged at cost, no mark-up)
Reproduction (not applicable)
Express Delivery Mail or Courier Services (if needed)
SUBTOTAL
Site Plan
GHG Emissions Reduction Worksheet (at Completion) (if applicable)
Photos
Sub-Leases or Agreements (if applicable)
Internal Quality Control Reviews, Strategy Calls with Client, Provide 80% Draft and 100% Final Documents to Client for Review and
Feedback, Collating Final Application Materials. Submission of final application. Prepare and Provide Final files for Client's Permanent
Record Keeping.
3) If more than one application is requested, quote will need to be revised.
$177,952, plus $26,012 for County Allocation = $203,964
$105
$3,780.00
1.85%
Project Scope/Cost Estimate Form (Need Signature)
Acquisition Requirements (if applicable)
Per Capita Match Calculator
Application Packet Checklist Form
Application Form (Need Signature)
Funding Sources Form (Need Signature)
RPV: State Parks Per Capita Allocation 11/18/2020 1 of 2C-7
B &A Professional
Grant
Consulting
Quote Prepared by:
Andrea Owen
(949) 525-5674
aowen@blaisassoc.com
7545 Irvine Center Drive
Irvine Business Center, Suite 200
Irvine, CA 92618
www.blaisassoc.com
Signature Approving Costs and Authorizing Notice to Proceed Date
Printed Name
Please note that this quote is an estimate for services based on current conditions and understandings. Many factors often change during the development of a grant
application that may or may not increase the amount of labor and materials necessary to perform the services successfully. If during the course of work, B&A believes the
work is taking longer than originally estimated, B&A will immediately notify the contract point of contact and either mutually agree to a change order or discuss alternatives.
Additionally, B&A only charges for actual work performed. The total cost to perform the tasks may be less than quoted herein.
RPV: State Parks Per Capita Allocation 11/18/2020 2 of 2C-8
B &A Professional
Grant
Consulting
D-1
State of California -The Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
Per Capita Project Application Form
PROJECT NAME REQUESTED GRANT AMOUNT
$
PROJECT SITE NAME and PHYSICAL ADDRESS MATCH AMOUNT (if project is not serving
where PROJECT is located including zip code a severely disadvantaged community)
(substitute latitude and longitude where no street $
address is available)
LAND TENURE (0 all that apply)
□ Owned in fee simple by GRANTEE
□Available (or will be available) under
a ( ) year lease or easement
NEAREST CROSS STREET
Project Type (Check one) Acquisition □ Development □ COUNTY OF PROJECT LOCATION
GRANTEE NAME AND MAILING ADDRESS
AUTHORIZED REPRESENTATIVE AS SHOWN IN RESOLUTION
Name (typed or printed) and Title Email address Phone
GRANT CONTACT-For administration of grant (if different from AUTHORIZED REPRESENTATIVE)
Name (typed or printed) and Title Email address Phone
GRANT SCOPE: I represent and warrant that this APPLICATION PACKET describes the intended
use of the requested GRANT to complete the items listed in the attached Development
PROJECT Scope/Cost Estimate Form or acquisition documentation. I declare under penalty of
perjury, under the laws of the State of California, that the information contained in this
APPLICATION PACKET, including required attachments, is accurate.
Signature of AUTHORIZED REPRESENTATIVE as shown in Resolution Date
Print Name:
Title:
D-2
State of California -The Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
Application Packet Checklist
GRANTEES must complete the checklist below and submit it with the APPLICATION PACKET.
An APPLICATION PACKET is not complete unless all items on the checklist are submitted.
Each PROJECT requires its own APPLICATION PACKET.
0 Procedural Check when Application
I» ::r Application Item
:;· 0 "C CD Guide signed by Packet
"C 0
0 ::r =-" Page# AUTHORIZED Page#
-CD 0 -· s:: 0 I» -REPRESENTATIVE
a. " C" ::l CD -o a. ::;; CD -
□ Application Packet Checklist Pg. 11 Pg.
Digital file name: checklist.pdf
□ Application Pg. 12 □ Pg.
Digital file name: application.pdf
□ □ Development Project Scope/Cost
Estimate, or Pg. 19 □ Pg.
Digital file name: devscope.pdf
□ □ Acquisition Requirements Pg. 14 □ Pg.
Digital file names: acqscope.pdf & acqdocs.pdf
□ Funding Sources Form Pg.20 □ Pg.
Digital file name: fundingsources.pdf
□ Per Capita Match Calculator Pg. 13 □ Pg.
Digital file name: match.pdf
□ □ CEQA Compliance Certification Pg.21 □ Pg.
Digital file name: ceqa.pdf
□ □ Land Tenure documentation
Digital file names: ownership.pdf or Pg.21 Pg.
nonownership.pdf
□ □ Sub-Leases or Agreements Pg.24 Pg.
Digital file name: otheragreements.pdf
□ □ Site Plan Pg.24 Pg.
Digital file name: siteplan.pdf
□ GHG Emissions Reduction
Worksheet (at completion) Pg.24 Pg.
Digital file name: emissions.pdf
□ Photos Pg.24 Pg.
Digital file name: photos.pdf
11
D-3
State of California -The Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
Development Project Scope/Cost Estimate Form
I GRANTEE: I PROJECT Name
Development project scope (Describe the project in 30 words or less):
Project Scope Items -□ all that apply:
Install Renovate Replace Recreation Element new existing existing
□ □ □ Pool, aquatic center, splash pad
□ □ □ Trails or walking paths
□ □ □ Landscaping or irrigation
□ □ □ Group picnic, outdoor classrooms, other gathering spaces
□ □ □ Play equipment, outdoor fitness equipment
□ □ □ Sports fields, sports courts, court lighting
□ □ □ Community center, gym, other indoor facilities
□ □ □ Restroom, concession stand
□ □ □ Other:
□ □ □ Other:
□ □ □ Minor elements which support one or more of the recreation
elements checked above: benches, lighting, parking, signage, etc.
PRE-CONSTRUCTION (costs incurred prior to ground-breaking, such as design, $
permits, bid packages, CEQA); up to 25% of total PROJECT cost.
Construction $
Total PROJECT cost $ 0.00
Subtract GRANTEE match if not in severely disadvantaged community Less match
(20% of total PROJECT cost, see page 13) -$
Total GRANT amount requested $
The GRANTEE understands that all elements listed on this form must be complete and
open to the public before the final grant payment will be made.
AUTHORIZED REPRESENTATIVE Signature Date
Print Name and Title
19
D-4
State of California -The Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
Funding Sources Form
I GRANTEE: I PROJECT Name
PROJECTS funded by the program are not complete until the PROJECT SCOPE is complete,
and the PROJECT is open to the public. PROJECTS will:
• Be entirely funded by the GRANT, or
• Require funds in excess of the GRANT.
If the PROJECT requires funds in excess of the GRANT, the SCOPE of the PROJECT may be
either the SCOPE of the larger project, or a subset of the larger project.
For example, if the PROJECT is $100,000 towards construction of a $500,000 park, the
SCOPE can be the $500,000 park, or a $100,000 element of the park, such as a
playground, that can be complete and open to the public.
□ The PROJECT will be entirely funded by the GRANT, or D The PROJECT requires funds in excess of the GRANT:
OThe SCOPE is the same as the scope of the larger project, or
OThe SCOPE is a subset of a larger project, the scope of that larger project is:
Larger project cost: $ Anticipated completion date:
List all funds that will be used. Submit revised Funding Sources form should funding
sources be added or modified.
Fundina Source Date Committed Amount
Per Capita/State of California July1,2018 $
$
$
I represent and warrant that I have full authority to execute this Funding Sources Form
on behalf of the GRANTEE. I declare under penalty of perjury, under the laws of the State
of California, that this status report, and any accompanying documents, for the above-
mentioned GRANT is true and correct to the best of my knowledge.
AUTHORIZED REPRESENTATIVE Signature Date
Print Name and Title
20
D-5
State of California -The Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
CEQA Compliance Certification
GRANTEE:
Project Name:
Project Address:
Is CEQA complete?□ YesONo Is completing CEQA a PROJECT SCOPE item? D YesONo
What document was filed, or is expected to be filed for this project's CEQA analysis:
Date complete/expected to be completed D Notice of Exemption (attach recorded copy if filed) D Notice of Determination (attach recorded copy if filed)
□Other:
If CEQA is complete, and a Notice of Exemption or Notice of Determination was not filed, attach
a letter from the Lead Agency explaining why, certifying the project has complied with CEQA
and noting the date that the project was approved by the Lead Agency.
Lead Agency Contact Information
Agency Name:
Contact Person:
Mailing Address:
Phone: ( ) Email:
Certification:
I hereby certify that the above referenced Lead Agency has complied or will comply with
the California Environmental Quality Act (CEQA) and that the project is described in
adequate and sufficient detail to allow the project's construction or acquisition.
I further certify that the CEQA analysis for this project encompasses all aspects of the
work to be completed with grant funds.
AUTHORIZED REPRESENTATIVE Signature Date
Print Name and Title
FOR OGALS USE ONLY
CEQA Document Date Received PO Initials
0NOE0NOD