CC SR 20210921 K - Measure M Funding Agreement for Western Ave
CITY COUNCIL MEETING DATE: 09/21/2021
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to execute a Measure M Multi-Year Subregional
Programs Funding Agreement with the Los Angeles County Metropolitan Transportation
Authority to fund the Western Avenue Congestion Improvement Project (25th Street to
Palos Verdes Drive North).
RECOMMENDED COUNCIL ACTION:
(1) Approve the Measure M Multi-Year Subregional Programs Funding Agreement
with the Los Angeles County Metropolitan Transportation Authority to fund the
Western Avenue Congestion Improvement Project subject to approval as to form
by the City Attorney; and,
(2) Authorize the Mayor and City Clerk to execute the Funding Agreement.
FISCAL IMPACT: The funding agreement provides reimbursement to the City for
$1,330,000 from Measure M Multi-Year Subregional Programs
funds.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Sean Lopez, EIT, Assistant Engineer
REVIEWED BY: Ramzi Awwad, Director of Public Works
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Metro Measure M Funding Agreement (page A-1)
BACKGROUND:
The Western Avenue Traffic Congestion Improvement Project (Project) seeks to achieve
City Council Goal No. 15B “Create a Traffic Flow Improvement Plan in coordination with
Lomita, Los Angeles, and Caltrans to improve traffic flows and provide connectivity
between retail outlets and residents.”
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CITYOF RANCHO PALOS VERDES
S--
The Project is a multi-jurisdictional solution to operational deficiencies along the Western
Avenue corridor from 25th Street to Palos Verdes Drive North. It includes improvements
within the California Department of Transportation (Caltrans) right-of-way in the cities of
Rancho Palos Verdes, Lomita, and Los Angeles. The City of Rancho Palos Verdes will
lead and execute the Project with close communication and coordination with Caltrans
and the other affected jurisdictions.
The Project will consider a broad array of measures to improve traffic flow within the
Western Avenue corridor. These measures may include signal timing optimizati on,
access management, additional turn lanes, or other traffic operations solutions.
DISCUSSION:
To realize the Project, Staff sought Measure M Multi-Year Subregional Programs grant
funding from the Los Angeles County Metropolitan Transportation Authority (LACMTA)
through the South Bay Cities Council of Governments (SBCCOG). The City was awarded
a total sum of $1,330,000 for planning/program development, including preparation of a
Project Initiation Document/Project Study Report or an equivalent document as required
by Caltrans, concept plan with a preferred alternative, and supporting environmental
documentation. The funds will be distributed on a reimbursement basis after the award of
the agreement and will continue through Fiscal Year 2023-2024 in accordance with the
schedule in Attachment A. The City has the opportunity to request adjustments to the
schedule, including acceleration, as the project is further developed, subject to th e
availability of funding.
Completion of the concept plan informs the needed funding and likely schedule for
subsequent stages and makes the City eligible to apply for that funding through LACM TA.
Those subsequent stages include completion of plans, specifications, and estimates,
which in turn inform the needed funding and likely schedule for right-of-way acquisition (if
any) and construction. As a result, the Project will receive funding priority from LACMTA
over new funding applications, and unused funding in one stage may be allocated to a
subsequent stage.
ADDITIONAL INFORMATION:
As an initial step to mitigate traffic congestion on Western Avenue, Staff (through a
consultant) analyzed the intersections on Western Avenue to determine if right-turn lanes
would improve traffic operations or safety. The analysis showed that delay could be
significantly reduced for the northbound approach of Western Avenue at Westmont
Drive/Delasonde Drive. Right-turn lanes at the other intersections did not create
noticeable improvements in delays. Based on this analysis, at this time, Caltrans
approved the installation of a northbound right-turn lane on Western Avenue approaching
Westmont Drive/Delasonde Drive. This is a separate consent calendar item on tonight’s
agenda.
Staff programmed funding for the right-turn lane into the FY 2021-2022 Capital
Improvement Plan (originally estimated to $305,000 and subsequently revised to be
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$200,000) knowing that this LACTMA grant would not reimburse expenses related to the
right-turn lane because final design and construction activities are reimbursable only after
completion and approval of a concept plan.
CONCLUSION:
Staff recommends the City Council authorize the Mayor and City Clerk to execute the
Measure M Multi-Year Subregional Programs funding agreement with LACTMA to fund
the Western Avenue Congestion Improvement Project.
ALTERNATIVES:
In addition to Staff recommendation, the following alternative action is available for the
City Council’s consideration:
1. Do not approve the Measure M funding agreement.
2. Take other action, as deemed appropriate.
3
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 1 Measure M Funding Agreement – MSP
MEASURE M FUNDING AGREEMENT
MULTI-YEAR SUBREGIONAL PROGRAMS
This Funding Agreement (“FA”) is made and entered into effective as of November 16, 2020
(“Effective Date”), and is by and between the Los Angeles County Metropolitan Transportation
Authority ("LACMTA") and the City of Rancho Palos Verdes ("GRANTEE") for Western Ave
Congestion Improvements (25th to Palos Verdes Drive), LACMTA Project ID# MM5508.12 and
FTIP# LA9918940, (the "Project"). This Project is eligible for funding under Line 66 of the
Measure M Expenditure Plan.
WHEREAS, LACMTA adopted Ordinance #16-01, the Los Angeles County Traffic
Improvement Plan, on June 23, 2016 (the “Ordinance”), which Ordinance was approved by the
voters of Los Angeles County on November 8, 2016 as “Measure M” and became effective on
July 1, 2017.
WHEREAS, the funding set forth herein is intended to fund Project Study Report (PSR) and
Project Development, Project Approval/Environmental Document (PAED) of the Project.
WHEREAS, the LACMTA Board, at its August 27, 2020 meeting, programmed $1,330,000 in
Measure M Funds to GRANTEE for PSR and PAED subject to the terms and conditions
contained in this FA; and
WHEREAS, the Funds are currently programmed as follows: $90,000 in Measure M Funds in
Fiscal Years (FY) FY 2020-21; $120,000 in Measure M Funds in FY 2021-22; $120,000 in
Measure M Funds in FY 2022-23 and $1,000,000 in Measure M Funds in FY 2023-24. The total
designated for PSR and PAED of the Project is $1,330,000.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this FA consist of the following and each is incorporated by
reference herein as if fully set forth herein:
1. Part I – Specific Terms of the FA
2. Part II – General Terms of the FA
3. Attachment A – Project Funding
4. Attachment B – Expenditure Plan- Cost & Cash Flow Budget
5. Attachment C – Scope of Work
6. Attachment D – Project Reporting and Expenditure Guidelines
7. Attachment D-1 – intentionally omitted
8. Attachment D-2 – Quarterly Progress/Expenditure Report
9. Attachment E – Federal Transportation Improvement Program (FTIP) Sheet
10. Attachment F – Bond Requirements
11. Any other attachments or documents referenced in the above documents
In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific
Terms of the FA and any attachments and the Specific Terms of the FA shall prevail over the
General Terms of the FA.
A-1
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 2 Measure M Funding Agreement – MSP
IN WITNESS WHEREOF, the parties have caused this FA to be executed by their duly
authorized representatives as of the dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
By: ________________________________________ Date: ____________________
Phillip A. Washington
Chief Executive Officer
APPROVED AS TO FORM:
RODRIGO A. CASTRO-SILVA
County Counsel
By: ________________________________________ Date: ____________________
Deputy
GRANTEE:
CITY OF RANCHO PALOS VERDES
By: _______________________________________ Date: ____________________
Eric Alegria
City Mayor
APPROVED AS TO FORM:
By: _______________________________________ Date: ____________________
William W. Wynder
City Attorney
A-2
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 3 Measure M Funding Agreement – MSP
PART I
SPECIFIC TERMS OF THE FA
1. Title of the Project (the "Project"): Western Ave Congestion Improvements (25th to Palos
Verdes Drive) – Project Study Report and Project Approval/Environmental Document (PAED)
of the Project. LACMTA Project ID# MM5508.12 FTIP# LA9918940.
2. Grant Funds:
2.1 Programmed Funds for this Project consist of Measure M Funds.
2.2 To the extent the Measure M Funds are available; LACMTA shall make to
GRANTEE a grant of the Measure M funds in the amount of $1,330,000 (the “Fund”)
for the Project. LACMTA Board of Directors’ action of August 27, 2020 granted the
Measure M Funds for the Project. The Funds are programmed over four years for
Fiscal Years (FY) FY 2020-21, FY 2021-22, FY 2022-23, and FY 2023-24.
3. This grant shall be paid on a reimbursement basis. GRANTEE must provide the
appropriate supporting documentation with the Quarterly Progress/Expenditure Report.
GRANTEE Funding Commitment, if applicable, must be spent in the appropriate proportion to
the Funds with each quarter’s expenditures. LACMTA will withhold ‘five percent (5%) of
eligible expenditures per invoice as retention pending an audit of expenditures and
completion of scope of work.
4. Attachment A the “Project Funding” documents all sources of funds programmed for
the Project as approved by LACMTA. The Project Funding includes the total programmed
funds for the Project, including the Funds programmed by LACMTA and, if any, the
GRANTEE Funding Commitment of other sources of funding. The Project Funding also
includes the fiscal years in which all the funds for the Project are programmed. The Funds are
subject to adjustment by subsequent LACMTA Board Action.
5. Attachment B is the Expenditure Plan- Cost & Cash Flow Budget (the "Expenditure
Plan"). It is the entire proposed cash flow, the Budget and financial plan for the Project, which
includes the total sources of all funds programmed to the Project, including GRANTEE and
other entity funding commitments, if any, for this Project as well as the fiscal year and quarters
the Project funds are anticipated to be expended. GRANTEE shall update the Expenditure Plan
annually, no later than December 31, and such update shall be submitted to LACMTA’s Senior
Executive Officer managing the Measure M Multi-Year Subregional Program in writing. If the
LACMTA’s Senior Executive Officer managing the Measure M Multi-Year Subregional
Program concurs with such updated Expenditure Plan in writing, Attachment B shall be
replaced with the new Attachment B setting forth the latest approved Expenditure
Plan. Payments under this FA shall be consistent with Attachment B as revised from time to
time. Any change to the final milestone date must be made by a fully executed amendment to
this FA.
6. Attachment C is the “Scope of Work”. The GRANTEE shall complete the Project as
described in the Scope of Work. This Scope of Work shall include a detailed description of the
A-3
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 4 Measure M Funding Agreement – MSP
Project and the work to be completed, including anticipated Project milestones and a schedule
consistent with the lapsing policy in Part II, Section 9, and a description of the Project limits, if
the Project is a capital project. No later than December 31 of each year, GRANTEE shall notify
LACMTA if there are any changes to the final milestone date set forth in the schedule or any
changes to the Scope of Work. If LACMTA agrees to such changes, the parties shall
memorialize such changes in an amendment to this FA. Work shall be delivered in accordance
with the schedule and scope identified in this FA unless otherwise agreed to by the parties in
writing in an amendment to this FA. If GRANTEE fails to meet milestones or in deliver of the
Project, LACMTA will have the option to suspend or terminate the FA for default as described
in Part II, Sections 2, 9, 10 and 11 herein below. To the extent interim milestone dates are not
met but GRANTEE believes and can show documentation acceptable to LACMTA supporting
GRANTEE’s ability to make up the time so as to not impact the final milestone date, GRANTEE
shall notify LACMTA of such changes in its Quarterly Progress/Expenditure Reports and such
interim milestone dates will automatically be amended to the latest interim milestone dates
provided in the Quarterly Progress/Expenditure Reports Attachment D-2. In no event can the
final milestone date be amended by a Quarterly Progress/Expenditure Report.
7. No changes to this FA, including but not limited to the Funds, and any other source of
funds from LACMTA in the Project Funding, Expenditure Plan or the Scope of Work shall be
allowed without an amendment to the original FA, approved and signed by both parties.
8. Attachment D is the “Project Reporting & Expenditure Guidelines”. GRANTEE shall
complete the “Quarterly Progress/Expenditure Report”. The Quarterly Progress/Expenditure
Report is attached to this FA as Attachment D-2 in accordance with Attachment D – Project
Reporting and Expenditure Guidelines.
9. Attachment E, the "FTIP PROJECT SHEET (PDF)", is required to ensure that the
Project is programmed correctly in the most up-to-date FTIP document. The FTIP PROJECT
SHEET (PDF) can be found in ProgramMetro FTIP database under the reports section at
http://program.metro.net. All projects that receive funding through Measure M must be
programmed into the FTIP, which includes locally funded regionally significant projects for
information and air quality modeling purposes. GRANTEE shall review the Project in
ProgramMetro each year and update or correct the Project information as necessary during a
scheduled FTIP amendment or adoption. GRANTEE will be notified of amendments and
adoptions to the FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made
as soon as possible after GRANTEE is aware of any changes to the Project, but no later than
October 1 of the year the change or update is effective. Should GRANTEE fail to meet this date,
it may affect GRANTEE's ability to access funding, delay the Project and may ultimately result
in the Funds being lapsed.
10. LACMTA anticipates it may need to avail itself of lower cost bonds or other debt, the
interest on which is tax exempt for federal tax purposes (collectively, the “Bonds") to provide
at least a portion of its funding commitments under this Agreement to GRANTEE.
GRANTEE shall ensure that the expenditure of the Funds disbursed to GRANTEE does not
jeopardize the tax-exemption of the interest, as specified in the Bond Requirements attached
as Attachment F to this Agreement. GRANTEE agrees to provide LACMTA with progress
reports, expenditure documentation, and any other documentation as reasonably requested
A-4
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 5 Measure M Funding Agreement – MSP
by LACMTA and necessary for LACMTA to fulfill its responsibilities as the grantee or
administrator or bond issuer of the Funds. With regard to LACMTA debt financing to
provide any portion of the Funds, GRANTEE shall take all reasonable actions as may be
requested of it by LACMTA's Project Manager for the Project, to assist LACMTA in
demonstrating and maintaining over time, compliance with the relevant sections of the
Federal Tax Code to maintain such Bonds’ tax status.
11. GRANTEE shall comply with the “Special Grant Conditions” attached as Attachment G,
if any.
12. No changes to the (i) Grant amount, (ii) Project Funding, (iii) the Scope of Work (except
as provided herein), (iv) Final milestone date or (v) Special Grant Conditions, shall be allowed
without a written amendment to this FA, approved and signed by the LACMTA Chief Executive
Officer or his/her designee and GRANTEE. Modifications that do not materially affect the
terms of this FA, such as redistributing Funds among existing budget line items or non-
material schedule changes must be formally requested by GRANTEE and approved by
LACMTA in writing. Non-material changes are those changes which do not affect the grant
amount or its schedule, Project Funding, or the Scope of Work, including the Work schedule.
13. LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attention: Isidro Panuco
LACMTA Project Manager
Mail Stop: 99-18-2
Phone: (213) 418-3208
Email: PanucoI@metro.net
14. GRANTEE's Address:
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Attention: Ramzi Awwad
(310) 544-5275
rawwad@rpvca.gov
A-5
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 6 Measure M Funding Agreement – MSP
PART II
GENERAL TERMS OF THE FA
1. TERM
The term of this FA shall commence on the Effective Date of this FA, and shall terminate upon
the occurrence of all of the following, unless terminated earlier as provided herein: (i) the
agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting
requirements have been satisfied; and (iii) the final disbursement of the Funds has been made
to GRANTEE. All eligible Project expenses as defined in the Reporting and Expenditure
Guidelines (Attachment D), incurred after the FA Effective Date shall be reimbursed in
accordance with the terms and conditions of this FA unless otherwise agreed to by the parties
in writing.
2. SUSPENSION OR TERMINATION
Should LACMTA determine there are insufficient Measure M Funds available for the Project,
LACMTA may suspend or terminate this FA by giving written notice to GRANTEE at least
thirty (30) days in advance of the effective date of such suspension or termination. If a Project
is suspended or terminated pursuant to this section, LACMTA will not reimburse GRANTEE
any costs incurred after that suspension or termination date, except those costs necessary to: (i)
return any facilities modified by the Project construction to a safe and operable state; and (ii)
suspend or terminate the construction contractor’s control over the Project. LACMTA’s share
of these costs will be consistent with the established funding percentages outlined in this FA.
3. INVOICE BY GRANTEE
Unless otherwise stated in this FA, the Quarterly Progress/Expenditure Report, with
supporting documentation of expenses, Project progress and other documents as required,
which has been pre-approved by LACMTA, all as described in Part II, Section 6.1 of this FA,
shall satisfy LACMTA invoicing requirements. Grantee shall only submit for payment the
LACMTA pre-approved Quarterly Progress/Expenditure Report Packets to the LACMTA
Project Manager at the email address shown in Part I and to LACMTA Accounts Payable
Department as shown below.
Submit invoice with supporting documentation to:
ACCOUNTSPAYABLE@METRO.NET (preferable)
or
mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
All invoice material must contain the following information:
Re: LACMTA Project ID# MM5508.12 and FA# 9200000000M550812
Isidro Panuco; Mail Stop 99-18-2
A-6
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 7 Measure M Funding Agreement – MSP
4. USE OF FUNDS
4.1 GRANTEE shall utilize the Funds to complete the Project as described in
the Scope of Work and in accordance with the Reporting and Expenditure Guidelines, the
specifications for use for the transportation purposes described in the Ordinance, the
Guidelines and the Multi-Year Subregional Programs Administrative Procedures.
4.2 Attachment C shall constitute the agreed upon Scope of Work between
LACMTA and GRANTEE for the Project. The Funds, as granted under this FA, can only be
used towards the completion of the Scope of Work detailed in Attachment C.
4.3 GRANTEE shall not use the Funds to substitute for any other funds or
projects not specified in this FA. Further, GRANTEE shall not use the Funds for any expenses
or activities above and beyond the approved Scope of Work (Attachment C) without an
amendment to the FA approved and signed by the LACMTA Chief Executive Officer or his
Designee. To the extent LACMTA provides GRANTEE with bond or commercial paper
proceeds, such Funds may not be used to reimburse for any costs that jeopardize the tax
exempt nature of such financings as reasonably determined by LACMTA and its bond counsel.
4.4 GRANTEE must use the Funds in the most cost-effective manner. If
GRANTEE intends to use a consultant or contractor to implement all or part of the Project,
LACMTA requires that such activities be procured in accordance with GRANTEE’s
contracting procedures and consistent with State law as appropriate. GRANTEE will also
use the Funds in the most cost-effective manner when the Funds are used to pay “in-house”
staff time. This effective use of funds provision will be verified by LACMTA through on-
going Project monitoring and through any LACMTA interim and final audits.
4.5 GRANTEE’S employee, officers, councilmembers, board member,
agents, or consultants (a “GRANTEE Party”) are prohibited from participating in the selection,
award, or administration of a third-party contract or sub-agreement supported by the Funds if a
real or apparent conflict of interest would be involved. A conflict of interest would include,
without limitation, an organizational conflict of interest or when any of the following parties
has a financial or other interest in any entity selected for award: (a) a GRANTEE Party (b) any
member of a GRANTEE Party’s immediate family, (c) a partner of a GRANTEE Party; (d) any
organization that employs or intends to employ any of the above. This conflict of interest
provision will be verified by LACMTA through on-going Project monitoring and through any
LACMTA interim and final audits.
4.6 If a facility, equipment (such as computer hardware or software), vehicle
or property, purchased or leased using the Funds, ceases to be used for the proper use as
originally stated in the Scope of Work, or the Project is discontinued, any Funds expended for
that purpose must be returned to LACMTA as follows: GRANTEE shall be required to repay
the Funds in proportion to the useful life remaining and in an equal proportion of the grant to
GRANTEE Funding Commitment ratio.
4.7 If the Project requires the implementation of an Intelligent
Transportation Systems (“ITS”) project, GRANTEE shall ensure the Project is consistent with
A-7
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 8 Measure M Funding Agreement – MSP
the Regional ITS Architecture. Attachment G, the Los Angeles County Regional ITS
Architecture (CONNECT-IT) Consistency Self-Certification Form, must be completed and
signed for planned ITS projects and/or ITS projects that use local, state, or federal funds
programmed or administered through LACMTA. Refer to www.laconnect-it.com to find
information about the CONNECT-IT Service Packages.
4.8 If any parking facilities are designed and/or constructed using the
Funds, GRANTEE shall coordinate with LACMTA parking program staff (see
www.metro.net for staff listing) in the planning, design and management of the facility and
shall ensure that its implementation is consistent with the LACMTA adopted parking policy.
For the parking policy, see
http://media.metro.net/projects_studies/call_projects/images/09%20Appendix%20D%20Pa
rking%20Policy.pdf
5. REIMBURSEMENT OF FUNDS
Funds will be released on a reimbursement basis in accordance with invoices submitted in
support of the Quarterly Progress/Expenditure Reports. LACMTA will make all disbursements
electronically unless an exception is requested in writing. Reimbursements via Automated
Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must complete the
ACH form and submit such form to LACMTA before grant payments can be made. ACH
Request Forms can be found at www.metro.net/projects/call_projects/call_projects-reference-
documents/. GRANTEE must provide detailed supporting documentation with its Quarterly
Progress/Expenditure Reports. GRANTEE Funding Commitment, if any, must be spent in
direct proportion to the Funds with each quarter’s payment.
6. REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS
6.1 GRANTEE shall submit the draft of Quarterly Progress/Expenditure
Report (Attachment D-2) within sixty (60) days after the close of each quarter on the last day of
the months November, February, May and August to the LACMTA Project Manager for review
and pre-approval of the applicable report. LACMTA Project Manager shall review and respond
in writing to the draft Quarterly Progress/Expenditure Report within thirty (30) calendar days
from receipt. Grantee shall submit the LACMTA pre-approved Quarterly Progress/Expenditure
Report no later than five (5) days after receipt of LACMTA’s written approval. Should
GRANTEE fail to submit either the draft or pre-approved reports within five (5) days of the due
date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the
completed required reports are received, reviewed, and approved. The Quarterly
Progress/Expenditure Reports shall include all appropriate documentation (such as contractor
invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not
impact the final milestone date. All supporting documents must include a clear justification
and explanation of their relevance to the Project. If no activity has occurred during a particular
quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Reports
indicating no dollars were expended that quarter. If a request for reimbursement exceeds
$500,000 in a single month, then GRANTEE can submit such an invoice once per month with
supporting documentation. Expenses that are not invoiced to LACMTA Accounts Payable
A-8
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 9 Measure M Funding Agreement – MSP
within ninety (90) days after the lapsing date specified in Part II, Section 9.1 below are not
eligible for reimbursement.
6.2 GRANTEE shall submit the Project expenditure estimates for the
subsequent fiscal year by February of each year. LACMTA will use the estimates to determine
the Project budget for the upcoming fiscal year.
6.3 LACMTA, and/or its designee, shall have the right to conduct audits of
the Project as deemed appropriate, such as financial and compliance audits, interim audits, pre-
award audits, performance audits and final audits. LACMTA will commence a final audit
within six months of receipt of acceptable final invoice, provided the Project is ready for final
audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA,
and such costs, charges and invoices are properly documented and summarized in the
accounting records to enable an audit without further explanation or summarization
including actual indirect rates for the period covered by the FA period under review).
GRANTEE agrees to establish and maintain proper accounting procedures and cash
management records and documents in accordance with Generally Accepted Accounting
Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in
compliance with the Scope of Work and/or not in compliance with other terms and conditions
of this FA. The allowability of costs for GRANTEE’s own expenditures submitted to LACMTA
for this Project shall be in compliance with Office of Management and Budget (OMB) Circular
A-87. The allowability of costs for GRANTEE’s contractors, consultants and suppliers
expenditures submitted to LACMTA through GRANTEE’s Quarterly Progress/Expenditures
shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR)
Subpart 31 and 2 CFR Subtitle A, Chapter II, Part 225 (whichever is applicable). Findings of
the LACMTA audit are final. When LACMTA audit findings require GRANTEE to return
monies to LACMTA, GRANTEE agrees to return the monies within thirty (30) days after the
final audit is sent to GRANTEE.
6.4 GRANTEE’s records shall include, without limitation, accounting
records, written policies and procedures, contract files, original estimates, correspondence,
change order files (including documentation covering negotiated settlements), invoices, and
any other supporting evidence deemed necessary by LACMTA to substantiate charges related
to the Project (all collectively referred to as “records”). Such records shall be open to
inspection and subject to audit and reproduction by LACMTA auditors or authorized
representatives to the extent deemed necessary by LACMTA to adequately permit evaluation
of expended costs. Such records subject to audit shall also include, without limitation, those
records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs,
(including overhead allocations) as they may apply to costs associated with the Project.
These records must be retained by GRANTEE for three years following final payment under
this Agreement. Payment of retention amounts shall not occur until after the LACMTA’s
final audit is completed.
6.5 GRANTEE shall cause all contractors to comply with the requirements
of Part II, Section 6, paragraphs 6.3 and 6.4 above. GRANTEE shall cause all contractors to
cooperate fully in furnishing or in making available to LACMTA all records deemed
necessary by LACMTA auditors or authorized representatives related to the Project.
A-9
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 10 Measure M Funding Agreement – MSP
6.6 LACMTA or any of its duly authorized representatives, upon
reasonable written notice, shall be afforded access to all GRANTEE’s records and its
contractors related to the Project, and shall be allowed to interview any employee of
GRANTEE and its contractors through final payment to the extent reasonably practicable.
6.7 LACMTA or any of its duly authorized representatives, upon
reasonable written notice, shall have access to the offices of GRANTEE and its contractors,
shall have access to all necessary records, including reproduction, at no charge to LACMTA,
and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the terms and conditions of this FA.
6.8 When business travel associated with the Project requires use of a
vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal
Revenue Service, as indicated in the United States General Services Administration Federal
Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
6.9 GRANTEE shall be responsible for ensuring all contractors/
subcontractors for the Project comply with the terms of the Ordinance, the Guidelines and
the Multi-Year Subregional Programs Administrative Procedures. GRANTEE shall cooperate
with LACMTA Management Audit Services Department such that LACMTA can meet its
obligations under the Ordinance, the Guidelines and the Multi-Year Subregional Programs
Administrative Procedures.
6.10 GRANTEE shall certify each invoice by reviewing all subcontractor
costs and maintaining internal control to ensure that all expenditures are allocable, allowable
and reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A,
Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.11 GRANTEE shall also certify final costs of the Project to ensure all costs
are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part
225, (whichever is applicable) and the terms and conditions of this FA.
6.12 In addition to LACMTA’s other remedies as provided in this FA,
LACMTA may withhold the Funds if the LACMTA audit has determined that GRANTEE
failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds
owed to LACMTA in accordance with LACMTA audit findings) and /or is severely out of
compliance with other terms and conditions as defined by this FA, including the access to
records provisions of Part II, Section 6.
7. GRANT
This is a one-time only grant of the Measure M Funds subject to the terms and conditions
agreed to herein. This grant does not imply nor obligate any future funding commitment on
the part of LACMTA.
8. SOURCES AND DISPOSITION OF FUNDS
A-10
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 11 Measure M Funding Agreement – MSP
8.1 The obligation for LACMTA to grant the Funds for the Project is
subject to sufficient Funds being made available for the Project by the LACMTA Board of
Directors. If such Funds are not made available as anticipated from Measure M Program
revenues, LACMTA will have the right to adjust the cash flow accordingly until such funds
become available. LACMTA shall have no obligation to provide any other funds for the
Project, unless otherwise agreed to in writing by LACMTA.
8.2 GRANTEE shall fully fund and contribute the GRANTEE Funding
Commitment, if any is identified in the Project Funding (Attachment A), towards the cost of
the Project. If the Funds identified in Attachment A are insufficient to complete the Project,
GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds
necessary to complete the Project.
8.3 GRANTEE shall be responsible for any and all cost overruns for the
Project pursuant to Section 8.2.
8.4 GRANTEE shall be eligible for the Funds up to the grant amount
specified in Part I, Section 2 of this FA subject to the terms and conditions contained herein.
Any Funds expended by GRANTEE prior to the Effective Date of this FA shall not be
reimbursed nor shall they be credited toward the GRANTEE Funding Commitment
requirement, without the prior written consent of LACMTA. GRANTEE Funding
Commitment dollars expended prior to the year the Funds are awarded shall be spent at
GRANTEE’s own risk, or as delineated in a Letter of No Prejudice executed by the prospective
GRANTEE and LACMTA.
8.5 If GRANTEE receives outside funding for the Project in addition to the
Funds identified in the Project Funding and the Expenditure Plan at the time this grant was
awarded, this FA shall be amended to reflect such additional funding. If, at the time of final
invoice or voucher, funding for the Project (including the Funds, GRANTEE Funding
Commitment, and any additional funding) exceeds the actual Project costs, then the cost
savings shall be applied in the same proportion as the sources of funds from each party to this
FA as specified in the Project Funding and both the Funds and GRANTEE Funding
Commitment required for the Project shall be reduced accordingly. LACMTA shall have the
right to use any cost savings associated with the Funds at its sole discretion, including, without
limitation, programming the unused Funds to another project or to another grantee within the
subregion in accordance with the Ordinance, the Guidelines and the Multi-Year Subregional
Programs Administrative Procedures. If, at the time of final voucher, it is determined that
GRANTEE has received Funds in excess of what GRANTEE should have received for the
Project, GRANTEE shall return such overage to LACMTA within 30 days from final voucher.
9. TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS
9.1 GRANTEE must demonstrate timely use of the Funds by:
(i) Executing this FA within ninety (90) days of receiving formal
transmittal of the FA from LACMTA, or by December 31 of the
A-11
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 12 Measure M Funding Agreement – MSP
first Fiscal Year in which the Funds are programmed, whichever
date is later; and
(ii) Beginning Project Design, Preliminary Engineering-(PE) within
six (6) months from completion of environmental clearance, if
appropriate.
(iii) Delivering Work in accordance with schedule; changes to the
schedule will require an Amendment to Attachment C to reflect
updated milestone dates. Meeting the Project milestone due
dates as agreed upon by the LACMTA and GRANTEE in
Attachment C of this FA; and
(iv) Submitting the Quarterly Progress/Expenditure Reports as
described in Part II, Section 6.1 of this FA; and
(v) Expending the Funds granted under this FA for allowable costs
within three years or 36 months from July 1 of the Fiscal Year in
which the Funds are programmed, unless otherwise stated in this
FA. All Funds programmed for FY 2020-21 are subject to lapse by
June 30, 2023. All Funds programmed for FY 2021-22 are subject
to lapse by June 30, 2024. All Funds programmed for FY 2022-23
are subject to lapse by June 30, 2025. All Funds programmed for
FY 2023-24 are subject to lapse by June 30, 2026.
9.2 In the event that the timely use of the Funds is not demonstrated as
described in Part II, Section 9.1 of this FA, the Project will be reevaluated by LACMTA as part
of its Annual Update process and the Funds may be reprogrammed to another project by the
LACMTA Board of Directors in accordance with the Ordinance, the Guidelines and the Multi-
Year Subregional Programs Administrative Procedures. In the event that all the Funds are
reprogrammed, this FA shall automatically terminate.
10. DEFAULT
A Default under this FA is defined as any one or more of the following: (i) GRANTEE fails to
comply with the terms and conditions contained herein; and/or (ii) GRANTEE fails to perform
satisfactorily or make material changes, as determined by LACMTA at its sole discretion, to the
Expenditure Plan, the Scope of Work, or the Project Funding without LACMTA’s prior written
consent or approval as provided herein.
11. REMEDIES
11.1 In the event of a Default by GRANTEE, LACMTA shall provide written
notice of such Default to GRANTEE with a 30-day period to cure the Default. In the event
GRANTEE fails to cure the Default, or commit to cure the Default and commence the same
within such 30-day period to the satisfaction of LACMTA, LACMTA shall have the following
remedies: (i) LACMTA may terminate this FA; (ii) LACMTA may make no further
disbursements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GRANTEE any
Funds disbursed to GRANTEE as allowed by law or in equity.
A-12
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 13 Measure M Funding Agreement – MSP
11.2 Effective upon receipt of written notice of termination from LACMTA,
GRANTEE shall not undertake any new work or obligation with respect to this FA unless so
directed by LACMTA in writing. Any Funds expended after termination shall be the sole
responsibility of GRANTEE.
11.3 The remedies described herein are non-exclusive. LACMTA shall have
the right to enforce any and all rights and remedies herein or which may be now or hereafter
available at law or in equity.
12. COMMUNICATIONS
12.1 GRANTEE shall ensure that all Communication Materials contain
recognition of LACMTA’s contribution to the Project as more particularly set forth in
“Funding Recipient Communications Guidelines” available online at
http://metro.net/partners-civic. The Funding Recipient Communications Guidelines may
be changed from time to time during the course of this Agreement. GRANTEE shall be
responsible for complying with the latest Funding Recipient Communications Guidelines
during the term of this Agreement, unless otherwise specifically authorized in writing by the
LACMTA Chief Communications Officer.
12.2 For purposes of this Agreement, “Communications Materials”
include, but are not limited to, press events, public and external newsletters, printed
materials, advertising, websites radio and public service announcements, electronic media,
and construction site signage. A more detailed definition of “Communications Materials” is
found in the Funding Recipient Communications Guidelines.
12.3 The Metro logo is a trademarked item that shall be reproduced and
displayed in accordance with specific graphic guidelines. The preferred logo lock-up for
Funding Recipients to use is included in the Funding Recipient Communications
Guidelines.
12.4 GRANTEE shall ensure that any subcontractor, including, but not
limited to, public relations, public affairs, and/or marketing firms hired to produce Project
Communications Materials for public and external purposes will comply with the
requirements contained in this Section.
12.5 The LACMTA Project Manager shall be responsible for monitoring
GRANTEE’s compliance with the terms and conditions of this Section. GRANTEE’s failure to
comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall
have all rights and remedies set forth herein.
A-13
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 14 Measure M Funding Agreement – MSP
13. OTHER TERMS AND CONDITIONS
13.1 This FA, along with its Attachments, constitutes the entire
understanding between the parties, with respect to the subject matter herein. The FA shall not
be amended, nor any provisions or breach hereof waived, except in writing signed by the parties
who agreed to the original FA or the same level of authority. Adoption of revisions or
supplements to the Guidelines shall cause such revisions or supplements to become
incorporated automatically into this Agreement as though fully set forth herein.
13.2 GRANTEE is obligated to continue using the Project dedicated to the
public transportation purposes for which the Project was initially approved. The Project right-
of-way, the Project facilities constructed or reconstructed on the Project site, and/or Project
property purchased, excluding construction easements and excess property (whose
proportionate proceeds shall be distributed in an equal proportion of the grant to GRANTEE
Funding Commitment ratio), shall remain dedicated to public transportation use in the same
proportion and scope and to the same extent as described in this FA. Equipment acquired as
part of the Project, including office equipment, vehicles, shall be dedicated to that use for their
full economic life cycle, including any extensions of that life cycle achieved by reconstruction,
rehabilitation, or enhancements.
13.3 In the event that there is any legal court (e.g., Superior Court of the State
of California, County of Los Angeles, or the U.S. District Court for the Central District of
California) proceeding between the parties to enforce or interpret this FA, to protect or establish
any rights or remedies hereunder, the prevailing party shall be entitled to its costs and
expenses, including reasonable attorney’s fees.
13.4 Neither LACMTA nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason of anything done or committed to
be done by GRANTEE under or in connection with any work performed by and or service
provided by GRANTEE, its officers, agents, employees, contractors and subcontractors under
this FA. GRANTEE shall fully indemnify, defend and hold LACMTA and its subsidiaries, and
its officers, agents and employees harmless from and against any liability and expenses,
including without limitation, defense costs, any costs or liability on account of bodily injury,
death or personal injury of any person or for damage to or loss of risk of property, any
environmental obligation, any legal fees and any claims for damages of any nature whatsoever
arising out of the Project, including without limitation: (i) use of the Funds by GRANTEE, or its
officers, agents, employees, contractors or subcontractors; (ii) breach of GRANTEE’s
obligations under this FA; or (iii) any act or omission of GRANTEE, or its officers, agents,
employees, contractors or subcontractors in the performance of the work or the provision of the
services, in connection with the Project including, without limitation, the Scope of Work,
described in this FA.
13.5 Neither party hereto shall be considered in default in the performance of
its obligation hereunder to the extent that the performance of any such obligation is prevented
or delayed by unforeseen causes including acts of God, acts of a public enemy, and government
acts beyond the control and without fault or negligence of the affected party. Each party hereto
A-14
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
02.10.20 15 Measure M Funding Agreement – MSP
shall give notice promptly to the other of the nature and extent of any such circumstances
claimed to delay, hinder, or prevent performance of any obligations under this FA.
13.6 GRANTEE shall comply with and ensure that work performed under this
FA is done in compliance with Generally Accepted Accounting Principles (GAAP), all
applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations,
and procedural requirements including Federal Acquisition Regulations (FAR), and the
applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility
for obtaining copies of and complying with the terms of the most recent federal, state, or local
laws and regulations, and LACMTA requirements including any amendments thereto.
13.7 GRANTEE agrees that the applicable requirements of this FA shall be
included in every contract entered into by GRANTEE or its contractors relating to work
performed under this FA and LACMTA shall have the right to review and audit such contracts.
13.8 GRANTEE shall not assign this FA, or any part thereof, without prior
approval of the LACMTA Chief Executive Officer or his designee. Any assignment by
GRANTEE without said prior consent by LACMTA shall be void and unenforceable.
13.9 This FA shall be governed by California law. If any provision of this FA
is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining
provisions shall nevertheless continue in full force without being impaired or invalidated in any
way.
13.10 The covenants and agreements of this FA shall inure to the benefit of,
and shall be binding upon, each of the parties and their respective successors and assigns.
13.11 GRANTEE will advise LACMTA prior to any key Project staffing
changes. Notice will be given to the parties at the address specified in Part I, unless
otherwise notified in writing of change of address or contact person.
13.12 GRANTEE, in the performance of the work described in this FA, is not
a contractor nor an agent or employee of LACMTA. GRANTEE attests to no organizational
or personal conflicts of interest and agrees to notify LACMTA immediately in the event that
a conflict, or the appearance thereof, arises. GRANTEE shall not represent itself as an agent
or employee of LACMTA and shall have no powers to bind LACMTA in contract or
otherwise.
A-15
SOURCES OF FUNDS FY 2020-21 FY2021-22 FY2022-23 FY2022-23 FY2023-24 Total
Budget
% of Budget
LACMTA PROGRAMMED FUNDING
MEASURE M MSP FUNDS 90,000$ 120,000$ 120,000$ 1,000,000$ 1,330,000$
SUM PROG LACMTA FUNDS 90,000$ 120,000$ 120,000$ 1,000,000$ -$ 1,330,000$ 100%
OTHER NON LACMTA FUNDING:
LOCAL:-$ 0%
STATE:-$ 0%
FEDERAL:-$ 0%
PRIVATE OR OTHER:-$ 0%
SUM NON-LACMTA FUNDS -$ -$ -$ -$ -$ -$ 0
TOTAL PROJECT FUNDS 90,000$ 120,000$ 120,000$ 1,000,000$ -$ 1,330,000$ 100%
Use Actual $$$
ATTACHMENT A -PROJECT FUNDING
Measure M MSP - TSMIP Program - Funding Agreement Projects - FA. 9200000000M550812
Project Title: Western Ave Congestion Improvements (25th to PV DR.) Project#: MM5508.12
PROGRAMMED BUDGET - SOURCES OF FUNDS
03.01.19
Measure M Funding Agreement - MSP
Attachment A - Project Funding
A-16
SOURCES OF FUNDS FY 2020-21
Qtr 1
FY 2020-21
Qtr 2
FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
FY 2021-22
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE M MSP FUNDS:
Planning Activities/Prog Dev $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $210,000
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total Measure M $0 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $210,000
SUM PROG LACMTA FUNDS:$0 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $210,000
PROJECT FUNDINGPROJECT FUNDING
FY2020-21 and FY2021-22 $0 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $210,000
SOURCES OF FUNDS FY 2022-23
Qtr 1
FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
FY 2023-24
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE M MSP FUNDS:
Planning Activities/Prog Dev $30,000 $30,000 $30,000 $30,000 $120,000
Environmental $250,000 $250,000 $250,000 $250,000 $1,000,000
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total MEASURE M $30,000 $30,000 $30,000 $30,000 $250,000 $250,000 $250,000 $250,000 $1,120,000
SUM PROG LACMTA FUNDS:$30,000 $30,000 $30,000 $30,000 $250,000 $250,000 $250,000 $250,000 $1,120,000
PROJECT FUNDING PROJECT FUNDING
FY2022-23 and FY2023-24 $30,000 $30,000 $30,000 $30,000 $250,000 $250,000 $250,000 $250,000 $1,120,000
TOTAL LACMTA FUNDS $30,000 $60,000 $60,000 $60,000 $280,000 $280,000 $280,000 $280,000 $1,330,000
TOTAL NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $30,000 $60,000 $60,000 $60,000 $280,000 $280,000 $280,000 $280,000 $1,330,000
ATTACHMENT B - EXPENDITURE PLAN COST & CASH FLOW BUDGET
Measure M MSP - TSMIP Program - Funding Agreement Projects - FA# 9200000000M550812
Project Title: Western Ave Congestion Improvments (25th to PV Dr.) Project#:MM5508.12
PROGRAMMED SOURCES OF FUNDS
09.10.19 1 of 1
Measure M Funding Agreement - MSP
Attachment B - Expenditure Plan A-17
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
Funding Agreement#: 9200000000M550812
03.01.19 1 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
ATTACHMENT C
SCOPE OF WORK
PROJECT NAME: Western Ave Congestion Improvements (25th to PV Drive)
PROJECT LOCATION/LIMITS/AREA:
The project is located at Western Avenue in the Cities of Rancho Palos Verdes, Los Angeles, and
Lomita. This project limits are Western Ave. from 25th Street to Palos Verdes Drive North.
PROJECT DESCRIPTION INCLUDING MULTI-YEAR SUBREGIONAL PROGRAM AND
PROJECT NEXUS:
The Western Avenue Traffic Congestion Improvement Project is a multi-jurisdictional
solution to operational deficiencies along the corridor. The project includes improvements
within the Caltrans right of way in the Cities of Rancho Palos Verdes, Lomita and Los
Angeles from 25th Street to Palos Verdes Drive North. The City of Rancho Palos Verdes
will lead and execute the project with close communication and coordination with Caltrans
and LADOT.
Lack of adequate right turn lanes and left turn lanes on Western Ave within this project limit
is causing through traffic vehicles backup. In addition, drivers leaving the highway at an
intersection are usually required to reduce speed before turning. The deceleration by
leaving the highway traveled way disrupts the flow of through traffic. Right turn lane
installation will also reduce the number of accidents at the intersections. The project will
also address the deficiencies regarding parking, fiber optic communications, traffic
synchronizations, and signal timing along the Western corridor. This will also improve the
traffic flow along Western Avenue.
PROJECT FUNDING:
PHASE
LACMTA –
MEASURE M FUNDS
LOCAL AGENCY
(IF ANY) TOTAL
PID/PSR $ 330,000 $ 330,000
PAED $ 1,000,000 $ 1,000,000
PS&E
R/W Support
R/W Capital
Construction Support
Construction Capital
TOTAL BUDGET COST $ 1,330,000 $ 1,330,000
A-18
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
Funding Agreement#: 9200000000M550812
03.01.19 2 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
SCOPE: The Project features include, but are not limited to, the following:
Prepare a Project Initiation Document/Project Study Report (PID/PSR) for Western Avenue
from Palos Verdes Drive North to 25th Street.
- The PID/PSR plan outline proposed right turn lane recommendations, including but
not limited to, the possible additions of left turn lanes, double left turn lanes where
practical, median modifications, and geometric alteration at intersections.
- The concept will also evaluate and identify parking, fiber optic communications,
traffic synchronization, signal timing, and possible right-of-way impacts. Prepare the
PSR as directed by Caltrans through the PID process.
- Provide environmental documentation to support the PSR and/or Fact Sheet.
Prepare Fact Sheet as required to identify all non-standard design features within
the project limits. Upon completion of the PSR and Fact Sheet, submit to Caltrans
for review and comments and obtain Caltrans approval.
PSR-PDS DESIGN:
I. Preliminary Design - “PSR Report” as Final Work Product
Tasks to be performed include, but are not limited to, the following:
A. Project management and coordination with all parties and agencies involved in the
project. Submit project status reports and attend community outreach meeting.
B. Obtain available as-built drawings, survey data and utility contact information from the
applicable agencies. Coordinate with utility companies for new connection feed and utility
relocations, as needed within the project limits.
C. Obtain aerial topographic survey and develop 1-foot contours.
D. Perform a field investigation of the project limits to verify existing site conditions and
collect additional field measurements to confirm aerial topography.
E. Prepare the Project Initiation Document (PID), as required by Caltrans Development
Procedures Manual Chapter 9. Present the PID document to Caltrans to specify the
scope of the project and obtain Caltrans approval.
F. Prepare a concept plan based on the preferred alternative for Western Avenue, between
Palos Verdes Drive North to 25th Street.
G. Prepare the PSR as directed by Caltrans through the PID process. The PSR will be used
to describe the overall project, purpose and need, alternatives, construction cost
estimates, environmental determinations, and right-of-ways needs as described in the
Caltrans Project Development Procedures Manual chapter 10.
H. Provide environmental documentation to support the PSR and/or Fact Sheet.
I. Prepare Fact Sheet as required to identify all non-standard design features within the
project limits. The Fact Sheet will also address the following which will require obtaining
additional data such as Traffic and Accident Data.
J. Upon completion of the PSR and Fact Sheet, submit to Caltrans for review and
comments and obtain Caltrans approval.
A-19
-
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
Funding Agreement#: 9200000000M550812
03.01.19 3 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
II. Project Management and Preparation of Periodic Updated Schedule, Deliverables and
Meetings
Tasks to be performed include, but are not limited to, the following:
A. Meet as needed with the City to accomplish Project tasks as outlined. Meetings
expected between the Consultant and City, shall be and not be limited to: Project Kick -off
Meeting, presentation of “Summary Letter Report”, progress meetings and preparation for
the Community Information Workshop at 50% and 90% design completion.
B. Provide periodic schedule updates on deliverables and meetings as changes to original
schedule occur or as needed based on the needs of the project.
MILESTONES: The implementation schedule for this project will be as follows.
START DATE COMPLETION DATE
SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package
Solicitation Response
Evaluations
Selection
Board Approval
Contract Award
Fully Executed Contract
PSR-PDS 7/01/20 6/30/23
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System (ITS)
Feasibility Study
Concept Exploration
PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System (ITS)
Concept of Operations
System Requirements
High Level Design
PA&ED 7/01/23 6/30/24
Prepare Environmental Document
Document Type:______________
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System (ITS)
Categorical Exemption Filing
A-20
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
Funding Agreement#: 9200000000M550812
03.01.19 4 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
ATTACHMENT C -Location Map(s)
A-21
12.06.19 Measure M Funding Agreement – MSP
Attachment D – Reporting Guidelines
1
FA ATTACHMENT D
PROJECT REPORTING & EXPENDITURE GUIDELINES
REPORTING PROCEDURES
• Quarterly Progress/Expenditure Report (Attachment D2) are required for all projects.
The GRANTEE shall be subject to and comply with all applicable requirements of the
funding agency regarding project-reporting requirements. In addition, GRANTEE will
submit the Quarterly Expenditure Report to the LACMTA, after receiving LACMTA
Project Manager’s acceptance of the draft report, at
ACCOUNTSPAYABLE@METRO.NET or by mail to Los Angeles Metropolitan
Transportation Authority, Accounts Payable, P. O. Box 512296, Los Angeles, California
90051-0296. Please note that letters or other forms of documentation may not be
substituted for this form.
• The Quarterly Progress/Expenditure Report covers all activities related to the project and
lists all costs incurred. It is essential that GRANTEE provides complete and adequate
response to all the questions. The expenses listed must be supported by appropriate
documentation with a clear explanation of the purpose and relevance of each expense to
the project.
• In cases where there are no activities to report, or problems causing delays, clear
explanation, including actions to remedy the situation, must be provided.
• GRANTEE is required to track and report on the project schedule. LACMTA will monitor
the timely use of funds and delivery of projects. Project delay, if any, must be reported
each quarter.
• The draft Quarterly Expenditure Report is due to the LACMTA as soon as possible after
the close of each quarter, but no later than the following dates for each fiscal year:
Quarter
Report Due Date
July –September November 30
October - December February 28
January - March May 31
April - June August 31
LACMTA Project Manager shall review and respond in writing to the draft Quarterly
Expenditure Report within thirty (30) calendar days from receipt.
Upon completion of the Project a final report that includes project’s final evaluation must be
submitted.
A-22
12.06.19 Measure M Funding Agreement – MSP
Attachment D – Reporting Guidelines
2
EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope of Work (FA
Attachment C) is considered ineligible and will not be reimbursed by the LACMTA
unless prior written authorization has been granted by the LACMTA Chief Executive
Officer or his/her designee.
• Any expense charged to the grant must be clearly and directly related to the project.
• Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of
the project and for the direct benefit of the project as specified in the Scope of Work
(Attachment C). Examples of administrative costs are personnel, office supplies, and
equipment. As a condition for eligibility, all costs must be necessary for maintaining,
monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses
must be reasonable and appropriate to the activities related to the project.
• LACMTA is not responsible for, and will not reimburse any costs incurred by the
GRANTEE prior to the Effective Date of the FA, unless written authorization has been
granted by the LACMTA Chief Executive Officer or his/her designee.
DEFINITIONS
• Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and
necessary, consistent with established practices of the organization, and consistent with
industry standard of pay for work classification.
• Excessive Cost: Any expense deemed “excessive” by LACMTA staff would be adjusted to
reflect a “reasonable and customary” level. For detail definition of “reasonable cost”,
please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and
Local Governments; and A-122 Cost Principals for Nonprofit Organizations.
• Ineligible Expenditures: Any activity or expense charged above and beyond the approved
Scope of Work is considered ineligible.
A-23
Invoice #
QUARTERLY PROGRESS/EXPENDITURE REPORT Invoice Date
FA#9200000000M
Quarterly Report #
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
ACCOUNTSPAYABLE@METRO.NET
or submit by mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the
Reporting and Expenditure Guidelines (Attachment D) for further information.
Balance Remaining
% of Project Budget Expended to
Date
Please itemize grant-related charges for this Quarter on Page 5 of this report and include totals in this Section.
Retention Amount
This Quarter Expenditure
Project Quarter Expenditure
Net Invoice Amount (Less
Retention)
LACMTA Measure M MSP Grant $
Grantee To Complete
LACMTA FA MEASURE M ATTACHMENT D-2
SECTION 1: QUARTERLY EXPENSE REPORT
Total Project Budget
Project-to-Date Expenditure
Funds Expended to Date (Include
this Quarter)
12.06.19 1
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report A-24
PROJECT TITLE:
QUARTERLY REPORT SUBMITTED FOR:
Fiscal Year :2018-19 2019-20 2020-21
2021-22 2022-23 2023-24
Quarter :Q1: Jul - Sep Q2: Oct - Dec
Q3: Jan - Mar Q4: Apr - Jun
DATE SUBMITTED:
Measure M Multi-Year Subregioanl Program Type:
Phone Number:
E-mail:
FA #:
LACMTA Project Manager
Grantee Contact / Project
Manager
Phone Number:
Mailing Address:
City / Agency:
Department:
SECTION 2: GENERAL INFORMATION
Contact Name:
Job Title:
Name:
E-mail:
12.06.19 2
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report A-25
□ □ □ □
□ □
□ □
□ □
Start Date End Date
Ground Breaking Event
On schedule per original FA schedule Less than 12 months behind original schedule
Between 12-24 months behind original schedule More than 24 months behind original schedule
Yes No Not Applicable
Yes No Not Applicable
Others
Vehicle Purchase
Environmental
Right-of-Way Acquisition
Start Date
Construction
Design
FA Milestones
SECTION 3 : QUARTERLY PROGRESS REPORT
Actual Schedule
End Date
1. DELIVERABLES & MILESTONES
Original FA Schedule in Scope of Work
List all deliverables and milestones as stated in the FA,with start and end dates.Calculate the total project duration.DO NOT CHANGE THE
ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2 ND AND 3 RD COLUMNS BELOW.
Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project
delay.If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and re-
calculate the project duration. However, this does not change the original milestones in your FA.PER YOUR FA AGREEMENT, ANY CHANGES TO THE
PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.
B. Was the project design started within 6 months of the date originally stated in the FA?
C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications?
2. PROJECT COMPLETION
Total Project Duration (Months)
Ribbon Cutting Event
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :
12.06.19 3
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report A-26
□
□
□
□
□
□
□
□
□
□
4. PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason
as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".
5. ACTION ITEMS TO RESOLVE DELAY
List tasks or milestones accomplished and progress made this quarter.
3. TASKS / MILESTONES ACCOMPLISHED
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.
12.06.19 4
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report A-27
1
2
3
4
5
6
7
8
9
10
11
12
13
Invoice Payment Information:
LACMTA will make all disbursements electronically unless an exception is requested in writing.
ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107.
ACH Request Forms can be found at www.metro.net/callforprojects.
Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107.
Signature Date
Name Title
TOTAL
TOTAL EXPENSES CHARGED TO LACMTA MEASURE M GRANT
SECTION 4. ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER
INVOICE #
All expenses and charges must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation.
The total amounts shown here must be equal to this quarter’s expenditures listed on page 1 of this report. All expenses and charges must be
reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed.
ITEM
stated in this report is true and correct.
All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column
of the Itemized Listing (above).
Note:
and that to the best of my knowledge and belief the information
I certify that I am the responsible Project Manager or fiscal officer and representative of
12.06.19 5
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report A-28
Los Angeles Metropolitan Transportation Authority
2019 Federal Transportation Improvement Program ($000)
LA9918940TIP ID Implementing Agency Rancho Palos Verdes, City of
SCAG RTP Project #:
Conformity Category:
Project Description: The project includes improvements within the Caltrans right of way in the Cities of Rancho Palos Verdes,
Lomita and Los Angeles from 25th Street to Palos Verdes Drive North. These improvements include addition of left turn lanes,
double-left turn lanes where practical, median modifications, Geometric alterations at intersections.The project will also address
the deficiencies regarding parking, fiber optic communications, traffic synchronizations, and signal timing along the Western
corridor.
Study:N/A Is Model: Model #:
PM: Nasser Razepoor - (310) 544-5307
Email: nrazepoor@rpvca.gov
LS: N LS GROUP#:
PPNO:EA #:
Program Code: NCRH3 - INTERCHANGE-MODIFY/REPLACE/RECONFIGURATION Stop Loc:
Air Basin: SCAB Envir Doc: INITIAL STUDY - CEQA - 06/30/2024
Uza: Los Angeles-Long
Beach-Santa Ana
Sub-Area: Sub-Region: South Bay Cities
COG
CTIPS ID:
Lane # Extd: Lane # Prop: Imprv Desc:
Hov acs eg loc: Toll Rate:
0.00
Toll Colc Loc: Toll Method:
System :State Hwy Completion Date 06/30/2028Phase: Distance: Postmile: Route :210
PRIOR PROG TOTAL BEYONDPHASE23/2422/2321/2220/2119/2018/19
$1,000 $120 $120 $90 $1,330 PEMEASURE M MYSP (Multi Year Subregional Program)
CON
RW
SUBTOTAL $1,330 $1,000 $120 $120 $90
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$90 $120 $120 $1,000 TOTAL
TOTAL PE: $1,330 TOTAL RW: $0 TOTAL CON: $0
$1,330
TOTAL PROGRAMMED: $1,330
- General Comment: This project is at the PSR phase. Metro Board approved $1,330,000 for PSR and PAED phases of this project.
- Modeling Comment:
- TCM Comment:
- Amendment Comment:
- CMP Comment:
- Narrative:
Change reason:NEW PROJECT Total Project CostLast Revised Amendment 19-80 - Submitted $1,330
1Page Monday, November 30, 2020
ATTACHMENT E
A-29
FTIP #: LA9918940
Subregion ID: South Bay
Project#: MM5508.12
FA# 9200000000M550812
03.01.19 Measure M FA - MSP
Attachment F Bond Requirements
1
ATTACHMENT F
BOND REQUIREMENTS
The provisions of this Attachment F apply only if and to the extent some or all of the Funds
are derived from LACMTA issued Bonds or other debt, the interest on which is tax exempt
for federal tax purposes (collectively, the "Bonds").
GRANTEE acknowledges that some or all of the Funds may be derived from Bonds, the
interest on which is tax-exempt for federal tax purposes. GRANTEE further acknowledges its
understanding that the proceeds of the Bonds are subject to certain ongoing limitations
relating to the use of the assets financed or provided with such proceeds ("Project Costs" or
"Project Components") in the trade or business of any person or entity other than a
governmental organization (any such use by a person or entity other than a governmental
organization is referred to as "Private Use"). Private Use will include any sale, lease or other
arrangement pursuant to which a nongovernmental person or entity receives a legal
entitlement of a Project Component and also includes certain agreements pursuant to which
a nongovernmental person will operate or manage a Project Component. Each quarterly
invoice submitted by GRANTEE to reimburse prior expenditures (or to be received as an
advance) shall provide information regarding the specific Project Costs or Project
Components to which the Funds which pay that invoice will be allocated and whether there
is or might be any Private Use associated with such Project Costs or Project Components.
GRANTEE will, for the entire time over which LACMTA's Bonds or other debt remains
outstanding, (1) notify and receive LACMTA' s approval prior to entering into any
arrangement which will or might result in Private Use and (2) maintain records, including
obtaining records from contractors and subcontractors as necessary, of all allocations of
Funds to Project Costs or Project Components and any Private Use of such Project Costs or
Project Components in sufficient detail to comply and establish compliance with Section 141
of the Internal Revenue Code of 1986, as amended (the "Code"), or similar code provision
then in effect and applicable, as determined by LACMTA in consultation with its bond
counsel.
GRANTEE will designate one or more persons that will be responsible for compliance with
the obligations described in this Attachment F and notify LACMTA of such designations.
A-30