Loading...
CC SR 20210921 03 - City Council Goals (First Quarter) CITY COUNCIL MEETING DATE: 09/21/2021 AGENDA REPORT AGENDA HEADING: Regular Business AGENDA TITLE: Consideration and possible action to receive and file a quarterly status report on Fiscal Year 2021-2022 City Council goals. RECOMMENDED COUNCIL ACTION: (1) Receive and file a quarterly status report on the FY 2021-2022 City Council goals. FISCAL IMPACT: The FY 2021-22 City Council goals that require funding is included in FY 2021-22 budget. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Karina Bañales, Deputy City Manager REVIEWED BY: Same as above APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. FY 2021-22 City Council Goals Worksheet (page A-1) BACKGROUND AND DISCUSSION: As part of this year’s budget process that began in February 2021, the City Council held a workshop on February 22, 2021, to begin formulating the goals for FY 2021-22. This was a change in past practices so that the goals, which in many cases require funding, can align with the budget. On June 15, 2021, the City Council approved FY 2021-22 City Council goals concurrent with the adoption of the City budget to ensure funding of the goals. There are 56 City Council goals for FY2021-22. This staff report provides the first quarterly update on the status of the goals, including complete or near-complete goals, an explanation of highlighted goals, and additional information on what to expect in the upcoming quarterly updates. 1 City Council Goal Rubric and Categories The City Council goals utilize the “SMART” rubric: Specific, Measurable, Achievable, Realistic, Timely. The following are descriptions of the six general goal categories. • Public Safety: Maintain a high level of public safety with public engagement. • Infrastructure: Maintain and improve all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers). • City Land and Facilities: Maintain and improve all City-owned properties. • Quality of Life: Maintain and improve the quality of life for RPV residents. • Citizen Involvement and Public Outreach: Engage residents and community partners in assisting the City Council, City Committees/Commissions, and City Staff facilitate the decision-making process. • Government Efficiency, Transparency, and Accountability: Maximize the use of each tax dollar and optimize services delivered to RPV residents. The attached worksheet maintains the goal categories used in FY 2020-21, as described above, and includes numbers based on the subcategories as supporting goals to achieve the overarching goal, as illustrated below: Public Safety: Maintain a high level of public safety with public engagement 1. Law Enforcement 1a. Reduce Part I Crime by 5% for FY 2021-22 compared to FY 2020-21 1b. Expand Neighborhood Watch to five new communities annually 1c. Provide $30,000 in grants to residents and neighborhood groups for the acquisition of safety-enhancing tools and technologies First Quarter Presentation of the City Council Goals This first quarterly review of the 56 City Council goals is to track the progress of the goals since July 1. Since many of these goals are carried over from the previous year, staff has retained past comments and updated the goals table in red to reflect current information (Attachment A). This will allow for tracking the historical record of each goal, while providing updated information. Each City Council goal corresponds to a color spectrum and description that identifies each goal’s status. The five colors identify if the goal is at risk of falling behind the target date, on schedule to meet the target date, near completion, completed, and not recommended at this time or no longer necessary. Within each color spectrum is a number that represents how many of the 56 goals fall within the respective color specxtrum. It is important to note that since this is the first quarterly report as of July 1, several of the 42 goals in the “red” spectrum (behind schedule or at risk) are still in the planning or development stages and are anticipated to move out of this spectrum in future quarterly updates. See the color spectrum on the next page. 2 As of tonight’s presentation, two City Council goals are complete, and 12 are close to completion or on an accelerated completion schedule. FY 2021-2022 Completed or Near Completion City Council Goals Completed Goals: Category - Quality of Life: Goal: Maintain and improve the quality of life for RPV residents. Item 19. Community Programs; Launch a “Keep RPV Clean” campaign throughout the City’s open space areas. Several "Keep RPV Clean" resident-generated clean-up efforts have taken place throughout the City and will continue throughout the year. In addition, staff has established a Keep RPV Clean Volunteer Program. Most recently, RPV Clean Volunteers assisted with the RPV Beach clean-up, Upper Point Vicente Park/Civic Center clean-up day, weed and spread of mulch around picnic areas at Lower Hesse Park, and assisted with the Native Plant Garden at Point Vicente Interpretive Center. This has been a successful program benefitting the community, and these efforts will continue throughout the year. Category - Citizen Involvement and Public Outreach: Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions, and City Staff facilitate the decision-making process. Item 20b: Host five City-sponsored events or activities at the Civic Center throughout the fiscal year Well over 4,000 people attended special events at the Civic Center this summer, including 900 people who attended two Movies in the Park, almost 1,000 people who attended two public concerts, and 2,500 people who attended the City's Fourth of July event. In addition, staff is developing Fall/Winter programs such as a trunk or treat and an ice skating-in-park event this winter. Accelerated/Near Completion: Category: City Land and Facilities Goal: Maintain and Improve all City-owned properties. COLOR DESCRIPTION AND COUNTS 2 100% - completed 2 56% - 99% - accelerated/near completion 10 26% - 55% - on target/on schedule 42 0% - 25% - behind schedule/at risk 0 N/A - not recommended/not necessary 3 Item 13. Natural Communities Conservation Plan/Habitat Conservation Plan (NCCP/HCP) Supporting Goal – Line Item 13e: Prepare a Preserve Master Parking Plan identifying parking opportunities to accommodate visitors to the Preserve that minimizes impacts on neighborhoods and resources. Staff has established parking solutions specific to Crenshaw Boulevard and Park Place, increased parking enforcement, establishing a reservation and fee-based parking system, increased parking citation fines, installed access gates at Burma Road, and beautified Alta Vicente Reserve/Civic Center among other things. Staff will continue to work on this goal throughout FY 2021-22. Category: Quality of Life Goal: Maintain and improve the quality of life for RPV residents. Item 18. Municipal Code Amendments Supporting Goal – Line Item 18a: Update the City’s Sign Ordinance (Section 17.76.050) The Planning Commission has conducted two hearings on updating the City’s Sign Ordinance, and it is anticipated that the Planning Commission will make final recommendations on September 14, 2021. Staff will bring the Planning Commission’s recommendation to the City Council for their consideration on November 2, 2021. Highlighted Goals Top priority goals are highlighted in yellow in Attachment A. Top priority goals are considered as exceeding the threshold bar and equal in terms of priority. These goals were selected based on public benefit, available resources, including staff time and funds, and being realistic and achievable. Staff has identified 26 goals as top priority, which fall under the following subcategories: • Law Enforcement (Public Safety) • Emergency Preparedness (Public Safety) • Portuguese Bend Landslide (Infrastructure) • Asset Management (Infrastructure) • Small Wireless Facilities (Infrastructure) • Sanitary Utilities (Infrastructure) • Roadways (Infrastructure) • Ladera Linda Park and Community Center (City Land and Facilities) • Civic Center Master Plan (City Land and Facilities) • Trails Network Plan Update (City Land and Facilities) • Natural Communities Conservation Plan/Habitat Conservation Plan (NCCP/HCP) (City Land and Facilities) • Park Improvement (City Land and Facilities) • Western Avenue Redevelopment (Quality of Life) • Municipal Code Amendments (Quality of Life) • Community Programs (Quality of Life) 4 • Operations and Customer Service (Government, Efficiency, Transparency, and Accountability) ADDITIONAL INFORMATION City Council Goals Appendix Worksheet As part of the FY 2021-22 City Council Goals Worksheet, items that were originally identified as a goal in the past, but are now considered an action item were placed in an appendix worksheet for institutional and tracking knowledge. Staff will continue to maintain this worksheet. City Council Webpage Staff has revamped the FY 2021-22 City Council goals webpage to reflect the current goals. Additionally, the homepage now includes a video clip featuring Mayor Alegria highlighting some of the City Council Goals for FY 2021-22 in the RPVtv “City Talk” July 2021 video series. Staff intends to update the webpage after each City Council goals quarterly presentation with their status. To view the FY 2021-22 City Council webpage, please visit rpvca.gov/goals. CONCLUSION: Staff recommends the City Council receive and file a quarterly status report on FY 2021- 2022 City Council goals. ALTERNATIVES: In addition to the Staff recommendation, the following alternative action is available for the City Council’s consideration: 1. Provide input on the status of the FY 21-22 City Council goals for consideration as part of the second quarterly update. 5 2021-2022 Goals and Action Plan 2 100% - completed 2 56% - 99% - accelerated/near completion 10 26% - 55% - on target/on schedule 41 0% - 25% - behind schedule/at risk 0 N/A - not recommended/not necessary 26 Priority Goals Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 1. Law Enforcement 1a Reduce Part I Crime by 5% for FY 2021-22 compared to FY 2020-21 Admin 06/30/2022 25% The City continues to take a proactive approach in addressing crime, including providing grants to neighborhood groups to purchase security cameras, renting in-home security cameras to residents on vacation or undergoing home construction, and directing additional overtime patrols provided by the Sheriff's Station to address areas of specific concerns. Comparing Part I Crimes from January-July of 2020 and 2021, the City has seen a 34% increase of Part I Crimes. 1b Expand Neighborhood Watch to five new communities.Admin 06/30/2022 25% Staff is continuing discussions with the City's Neighborhood Watch Coordinator to explore expanding the program to include multi-family and advertise specifically to communities not currently participating in the program. A report will be provided to the City Council in November or December 2021. 1c Provide $30,000 in grants to residents and neighborhood groups for the acquisition of safety-enhancing tools and technologies Admin 06/30/2022 25% Safety enhancing tools and technologies may include Ring doorbells and continuing the matching grant program for the Flock Safety cameras. Staff has prepared a preliminary draft of the new grant program which incorporates the Ring doorbell and Flock Safety components in addition to some new tools. The program will go before the City Council once the existing security camera grant program has been completed. 2. Emergency Preparedness 2a Prepare a Landslide Emergency Sanitation Plan in coordination with LA County Sanitation District on how to respond to an emergency break in the above-ground sanitation line located on Palos Verdes Drive South within the Landslide Area. PW 6/30/2021 TBD 0% The Sanitation District is working with a consultant to prepare an Emergency Sanitation Plan. City Staff has had preliminary discussions with the Sanitation District on elements to be included in the plan. This goal may be addressed with the completion of the utility white paper being prepared for the Peninsula Public Safety Committee. COLOR DESCRIPTION AND COUNTS PUBLIC SAFETY Goal: Maintain a high level of public safety with public engagement. Last updated: 06/08/2021 1 of 10A-1 2021-2022 Goals and Action Plan Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 2b Implement at least two of the EPC-recommended action items to mitigate wildfire risk in RPV, including: Enhanced Emergency Communication; Emergency Evacuation Plan/Peninsula-wide and school district emergency preparedness plan; Wildfire Hardening; Public Safety Power Shutoff response; and Cal Fire Risk Assessment and Insurance Rates Admin 6/30/2022 10% On October 8 and October 12, 2020 the Emergency Services Coordinator and Emergency Preparedness Committee Members met with the City of Malibu and the Topanga Coalition for Emergency Preparedness (T-CEP) for guidance on communication systems best practices and lessons learned. On Wednesday, April 7, 2021 City Staff and Emergency Preparedness Committee Members met with representatives from the California Department of Insurance (CDI) to discuss available resources for residents experiencing premium hikes and reduced homeowner insurance availability. On April 20, 2021, City staff and Emergency Preparedness Committee Members met with representatives from the Montecito Fire Protection District for the gleaning of lessons learned in responding to the Thomas and Woolsey Fires. On February 25, 2021, the Emergency Services Coordinator conducted a Peninsula wide Virtual Emergency Preparedness Tabletop Exercise in coordination with the four Peninsula Cities. This Tabletop Exercise also included participation by representatives from the following public safety agencies serving the Palos Verdes Peninsula: The Los Angeles County Fire Department, The Los Angeles County Sheriff Department -Lomita Station and the Palos Verdes Estates Police Department. This exercise was designed to improve coordination, communication, and response efforts among Peninsula Cities and first responder agencies in the event of a disaster affecting the Palos Verdes Peninsula. City staff has drafted and presented an After-Action Review report identifying lessons learned from this exercise during the quarterly meeting of Peninsula Public Safety Committee (PPSC) on Thursday, May 13, 2021. At the Peninsula Public Safety Committee's (PPSC) meeting on August 12, 2021, the City of Rancho Palos Verdes' Emergency Preparedness Coordinator presented the Committee with a draft map highlighting the Peninsula's four egress and ingress points, as well as a strategy for developing Peninsula-wide mass egress and ingress points. Following the Committee's discussion, the PPSC directed that a Request for Proposals be developed and published for an independent third-party consultant to develop a comprehensive plan for the entire Palos Verdes Peninsula. 3. Portuguese Bend Landslide 3a Complete the EIR for the Portuguese Bend Landslide Remediation Project for certification by the City Council PW 12/31/2021 4/30/2022 25% On May 19, 2020, the City Council approved a professional services agreement with the Chambers Group to prepare the environmental document. The Draft Initial Study was published for public review between November 12, 2020 and January 15, 2021. A public scoping meeting was held on December 19, 2020. The City's consultant has started work on the draft EIR. The Draft EIR is expected to be published in the Fall of 2021. 3b Prepare funding opportunities for Phases 1 & 2 of the Portuguese Bend Landslide Feasibility Plan for City Council consideration. FIN 6/30/2022 10% Staff is pursuing various potential funding opportunities for this project. The South Santa Monica Bay (SSMB) Watershed Area Steering Committee (WASC) met on May 19, 2020. WASC reviews all projects for Measure W funding. A Measure W application was submitted to the County for the Portuguese Bend Landslide Remediation Project in October 2020. Staff is also working with Blais and Associates to identify potential grants for this project, and City Staff has embarked on a writing campaign for funding opportunities with state and federal legislators including securing federal inftrastructure funding. The City is in the process of hiring a program manager for this project who may help identify funding and grant opportunities. 3c Develop a mitigation plan to address land movement at Altamira Canyon based on the following phases: Phase One - Perform the drainage/erosion analysis for the entire canyon and its tributaries and establish a priority list based on current erosion. Phase Two - Prepare detailed engineering plans to resolve the erosion and making sure there is positive drainage along the canyon. Phase Three - Award construction contract for the proposed improvements. PW Phase One: 6/30/2022 0% On November 4, 2020, the City Council approved a professional services agreement with Harris and Associates to perform the Phase One work. Notice to proceed was issued on February 24, 2021. Surveying work is complete and drainage/erosion analysis is underway. INFRASTRUCTURE Goal: Maintain and improve all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers). Last updated: 06/08/2021 2 of 10A-2 2021-2022 Goals and Action Plan Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 3d Develop a feasibility analysis with Rolling Hills for installation of an underground sanitary sewer system to replace the existing septic tanks to reduce ground water seepage within Portuguese Bend landslide. PW 12/31/2021 0% Comments from Rolling Hills on the draft feasibility study were received on June 18, 2020 and provided to the consultant. The Draft Rolling Hills Sewer Concept Design (feasibility study) has been received and preliminary discussions with Rolling Hills were held. Review of the draft concept design has identified the need for further analysis of concept viability before finalizing the feasibility study for public review. Further work on this goal has been deferred until more information is gathered on the overall Portuguese Bend Landslide Remediation project. 4. Asset Management 4a Create a detailed inventory and maintenance schedule of the City's public infrastructure and assets.PW 6/30/2023 0% The Fiscal Year 2021-22 CIP includes funding to start an asset management program for the City's Facilities, Storm Sewer System, Pavement, Sidewalks, and Traffic Signs. Proposals have been received for a condition assessment and maintenance schedule of the City's facilities and work is expected to begin in the next quarter. Proposals for a condition assessment and maintenance schedule for the City's pavement, sidewalks, and traffic signs will be solicited in the next quarter. 5. Small Wireless Facilities 5a Develop a Citywide 5G Small Wireless Facilities (SWF) Master Plan that identifies the preferred and least intrusive locations to install small wireless facilities including co-locations. PW Yes 12/31/2021 06/31/2022 0% The primary 5G SWF engineering and construction company on the Peninsula has developed a plan of locations for SWF facilities. Staff is soliciting proposals from qualified consultants to evaluate the plan for optimization of co-location, gap analysis, aesthetic impacts, compliance with City policies, and development of recommended alternatives when feasible. 6. Electric Utilities 6a In coordination with SCE, develop a Utility Resilient Advancement Master Plan to harden above-ground utility lines including a tentative timeline to potentially underground utilities; and continue to lobby the California Public Utilities Commission to modify the requirements for Rule 20A undergrounding funds to include high fire risk areas. PW Yes 6/30/2022 0% Southern California Edison's current plan is development of specific Circuit Reliability projects to harden infrastructure in particular areas of RPV, rather than an overall master plan. Public Works Staff is coordinating public information distribution as these projects are further developed. 6b Identify alternative energy resources with the capability to store energy or sell it back to the grid system, which could power the City. The first phase is to identify potential alternative energy and the cost associated with this plan. PW Yes 6/30/2022 0% Work on this goal has been deferred until certain Public Works projects in queue have been completed. 6c Reduce the threat of a fire hazard proximately caused by downed or damaged overhead power lines through the undergrounding of one mile of utility lines within the City’s open space areas. Admin 06/30/2022 10% Staff is working to identify potential grants and funding opportunities for this project. On May 7, 2021, the City submitted a Notice of Interest (NOI) to the California Governor's Office of Emergency Services (Cal OES) Hazard Mitigation Grant Program (HMGP) towards the securing of funds for this goal. On May 24, 2021, Cal OES notified the City that the proposed undergrounding of overhead powerlines project is an eligible HMGP activity and has formally invited the City to submit a full sub-application for consideration of funding. Staff is currently compiling data for this application, which is due on June 18, 2021. On June 18, 2021, Staff submitted a sub-application to the California Governor's Office of Emergency Services (Cal OES) Hazard Mitigation Grant Program to secure funding for this goal. Staff is currently coordinating with representatives from Cal OES to respond to a request for additional information for this grant. 7. Sanitary Utilities 7a Develop a public sewer program to encourage on-site sanitary sewer systems to connect to the public sanitary sewer system based on the following phases: Phase 1: Map areas in the City that are served by a sanitary sewer system or on- site sanitary sewer system. Phase 2: Feasibility study of the areas which are not currently being served and prioritize the need for installation of the sewer system and identify costs to connect to the sewer system. Phase 3: Design the sewer system. Phase 4: Installation of the system. PW 6/30/2021 6/30/2022 0% Based on information available at City Hall and from LA County Environmental Health, Staff will be working with the City's GIS Staff to finalize a map showing areas of the City served by onsite waste water sewer systems (Phase 1). Last updated: 06/08/2021 3 of 10A-3 2021-2022 Goals and Action Plan Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 7b Prepare a new financial plan for the Abalone Cove annual sewer rates that reduces City maintenance subsidy by at least 50% for City Council consideration.FIN 6/30/2022 0% Staff has estimated long-range costs for maintenance, operations, and capital costs of the system. The 18-year historical costs have provided a good baseline for future costs. Additionally, staff has identified capital improvements that will likely be needed in the next 5-10 years, due to the wear and tear on the pipes, grinder pumps, and lift stations. Staff is working with Abalone Cove residents to address the future Sewer Rates in order to reduce the City subsidy. On October 6, the City Council amended the Municipal Code with the current CPI-U and approved a connection fee. Staff is working with a consultant to perform an evaluation and assessment of the sewer system. This will provide staff with an updated annual maintenance cost estimate to properly prepare a financial plan. 8. Roadways 8a Develop a Citywide Speed Mitigation Plan for reducing vehicular speed within City streets (traffic calming)PW 6/30/2022 TBD 0% Funding for development of the masterplan is included in the Fiscal 2021-22 CIP and work will begin when key staff vacancies are filled. 9. City Beautification 9a Develop an Arterial Fences and Walls Master Plan for the City Council's consideration that retains neighborhood identity and describes the type (material and height) of fence or wall, if any, to be placed along major arterial streets in the City. CDD Yes 6/30/2023 0% Staff continues to seek a consultant to assist with preparing a draft plan. Carryover to FY 2021-22 if funded in FY 2021-22 budget. Staff will be utilizing internal resources to implement update of Master Plan. Work on this in-house plan is scheduled to kick-off in October. 9b Create a City Entry Master Sign Plan at various points of entry to the City utilizing the following phases: Phase 1: Issue an RFP for the design. Phase 2: Design. Phase 3: Construction. PW 06/30/2021 06/30/2022 0% This project was not funded as part of the Fiscal Year 2021-22 CIP. Funding will continue to be pursued in future CIP cycles and with other funding sources, such as the American Rescue Plan Act (ARPA). 10. Ladera Linda Community Center and Park 10b Complete construction-ready documents for City Council consideration.PW 9/30/2021 11/30/2021 50% The City's Architecture/Engineering consultant is preparing construction documents, which are expected to be completed in the Fall of 2021. A program manager and construction manager, Griffin and Associates, were hired by the City on September 7, 2021. 10c Complete bid process for construction firm and present contract to the City Council consideration.PW 12/31/2021 12/21/2021 0% The bid process will begin upon completion of the construction documents. 10d Break ground on construction based on Council-approved plans.PW 12/31/2021 3/31/2022 0% Ground breaking will commence after successful completion of the bidding process and issuance of a Notice to Proceed. 11. Civic Center Master Plan 11a Present Civic Center development financing options to the City Council for consideration.FIN 6/30/2022 10% In March, City Staff initiated discussions with Kosmont Transaction Services (KTS), but paused further discussions due to changes in the leadership team and to reassess the financial impacts of the economic downturn. Staff has developed a preliminary budget for this project that was confirmed as reasonable estimates by KTS. On October 15, Staff met with KTS to discuss funding options for the project. Staff has requested additional information and is working with Blais and Associates on identifying grant opportunities. Additionally, since September 2020, Staff has been meeting with consultants from various aspects of the development sector including project management consultants, developers, and other agency representatives to further understand, among other things, financing and product delivery options. Staff and the CCAC are working on putting together a public financing workshop for the community, council, advisory boards, and staff to be well versed in the financing options for this project. The workshop is tentatively scheduled for October/November. CITY LAND AND FACILITIES Goal: Maintain and Improve all City-owned properties. Last updated: 06/08/2021 4 of 10A-4 2021-2022 Goals and Action Plan Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 11b Initiate discussions with DOJ and FEMA for a land-use swapping agreement as a part of the Civic Center Master Plan process.Admin 12/31/2021 5% Communication with respective agencies established. Additional dialogue to continue in FY 2021-22 once the program vaildation has been completed. 11d Explore potential Civic Center partnerships that are compatible with the City Council approved program document, and coordinate appropriate usage with civic, business, and non-profit agencies to consider locating at the civic center Admin 03/30/2022 10% In August 2021, the City signed a contract with Gensler to conduct a program validation of the Civic Center program document that includes potential civic center partnerships. The program validation is in response to interest expressed to consider expanded uses at the site such as restaurants, museum and low-income housing. 11e Present draft Civic Center Master Plan for City Council consideration which will include a new possible Peninsula-wide EOC, Sheriff substation, and fire station.Admin 06/31/2022 10% Requires hiring a design firm to prepare a master plan and a robust public engagement process. Earlier this year, the Civic Center Advisory Committee (CCAC) prepared a draft Design & Architectural Services RFP. The City Council Subcommittee also reviewed the RFP. During this process, Staff realized that issuing an RFP to onboard a design firm, at this time, is premature until financing options is considered by the City Council. This is because the financing model the City Council finds most palatable will determine the development process including the master planning. Since September 2020, Staff has been meeting with consultants from various aspects of the development sector including project management consultants, developers, and other agency representatives to further understand, among other things, financing options, before issuing an RFP. At this time, Staff is considering issuing a Request for Interest (RFI) to glean more information on the development process for the Civic Center. City Council approved CCAC requests on Feb. 2 to proceed with a) an RFP for a project management consultant firm and b) facilitate a public workshop addressing municipal financial capital projects. A project manager will determine when to proceed with developing a master site plan. Staff has begun discussions with Captain Powers to obtain a written commitment that the LASD is interested in a substation at the Civic Center site. In 2018, L.A. County Sheriff Jim McDonnell sent letters indicating his support to place a facility at the Civic Center site. On December 9, 2020, Captain James Powers of the Lomita Sheriff Station provided verbal support of the project but cautioned that staff must receive support from Sheriff Villanueva before proceeding. A site tour was scheduled for January 2021 but was postponed for Spring 2021 due to current health orders. Staff is discussing opportunities with LASD and LA Co. Fire. In June and August 2021, Staff met with both the LA County Sheriff's Department and LA County Fire Department to discuss potential commitments on a police and fire station onsite. Staff will continue the discussions with their respective finance and planning departments. 12. Trails Network Plan Update 12a Complete the Consultant's review of the draft update to the Trails Network Plan that provides user-friendly trail descriptions with graphics and detailed maps illustrating trail routes and uses in a clear and concise manner based on existing legal trails, community input, and feasible trails. R&P 7/31/2021 10/13/2021 50% City Council goal carried over from 2018-2019. City working group and IMAC Trails Subcommittee coordinating on content of document, and updating process. The consultant continues to update the draft document which is now anticipated to be completed and released for public review in October 2021. 12b Conduct two public workshop to solicit community feedback on draft plan.R&P 8/31/2021 11/10/2021 and 1/19/22 15% Based on City Council direction on June 16 2020, there will be one additional public outreach meeting led by Staff to solicit community feedback on draft plan. Over the next several months, Staff, with the assistance of the Alta Planning and Design consultant will prepare and disseminate information to maximize public awareness and involvement. Staff continues to work with its consultant on the format and presentations for the upcoming workshops. The first public workshop is tentatively scheduled for November 10, 2021 and the second public workshop is tentatively scheduled for January 19, 2022. 12c Adopt the Updated Trails Network Plan R&P 12/31/2021 6/7/2022 0% Staff and the consultant will update the draft TNP to include Planning Commission input prior to presenting to City Council. The date that the TNP will be presented to City Council will be finalized, but is anticipated to occur June 7, 2022, and the document will be released three weeks prior to meeting. 13. Natural Communities Conservation Plan / Habitat Conservation Plan (NCCP/HCP) 13a Amend the Management Agreement with the PVPLC to reflect the City Council- adopted NCCP/HCP.R&P 12/31/2021 5% Over the next several months, Staff will coordinate with the City Attorney's Office and the PVPLC to continue identifying potential amendments for the City Council's consideration in December 2021. Last updated: 06/08/2021 5 of 10A-5 2021-2022 Goals and Action Plan Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 13b Create the NCCP/HCP-required Preserve Access Protocol to establish appropriate vehicular access to the Preserve including provisions for access during weather events (red flag days, tidal conditions, rain etc.) R&P 12/31/2021 40% These protocols are required to be completed within a designated period of time after the City receives the NCCP/HCP permits from the state and federal wildlife agencies. The City has received its federal permit, and is awaiting the state's permit decision. Staff is currently working with the Wildlife Agencies to proceed with these documents. Park Rangers are educating authorized agencies about appropriate vehicular access and installing signage. 13c Record the NCCP/HCP-approved conservation easements over all Preserve properties.R&P 11/30/2021 50% The City is required to place conservation easements over the Preserve properties after the City receives the NCCP/HCP permits from the state and federal wildlife agencies. The City has received its federal permit, and is awaiting the state's permit decision. In January 2021, the City Council approved a contract with a surveyor to create property descriptions for the conservation easements. The surveying was has been completed. 13d Update the Public Use Master Plan for the Palos Verdes Nature Preserve to reflect the Council-adopted NCCP/HCP.R&P 3/31/2022 10% Staff is making advance preparations for updating the Public Use Master Plan, including referencing appropriate sections of the NCCP/HCP and updating trail maps. 13e Prepare a Preserve Master Parking Plan identifying parking opportunities to accommodate visitors to the Preserve that minimizes impacts on neighborhoods and resources. R&P 12/31/2021 80% On March 17, 2020, the City Council received a report on parking improvements at Del Cerro trailhead. Staff continues to research options and explore alternatives to minimize impacts on neighborhood parking and residents' quality of life both short-term and long- term. At the August 18, 2020 and September 1, 2020 meetings the City Council directed Staff to continue social medial campaign to inform and educate public and direct visitors to alternative locations including Alta Vicente. SEO contract with Tripepi Smith approved. Modified a two-month temporary parking moratorium along Crenshaw south of Crest. Public informed via listserve, website, and social media. Burma and Rattlesnake trailhead gate contracts approved. Staff directed to research alternatives for parking enforcement and pay system options. Staff directed to look at holistic approach to Preserve parking. Preserve public forums were held on October 13, 2020, January 27, April 14, 2021, and July 21, 2021. A City Council meeting was held on October 20, 2020. The City Council provided direction on a number of issues including holistic Preserve parking analysis, parking enforcement and a parking reservation system, a 60-day extension of parking moratorium on a section of Crenshaw, a citation/fee analysis, Preserve capacity study, and Alta Vicente trailhead beautification. Holistic planning continued at meetings on January 19, February 16, 2021, March 16, April 20, 2021, and May 18, 2021. As a result, the following elements of a holistic approach to Preserve Parking and Access are underway: • Preserve capacity analysis: The City Council received and filed an update on capacity analysis alternatives at the March 16, 2021. • Web and social media campaign: Staff is working with a Search Engine Optimization consultant. The work will be completed November 2021. • Traffic and parking analysis: The Public Works Department worked with a traffic engineering consultant completed an expedited traffic analysis for Crenshaw Blvd. south of Crest Rd. Results were presented to the City Council on March 16, 2021. Parking was restricted to provide recommended site distances. Larger scale parking studies will be completed in late 2021. CONTINUED Last updated: 06/08/2021 6 of 10A-6 2021-2022 Goals and Action Plan Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 80% • Parking solutions specific to Crenshaw Boulevard and Park Place • Increasing parking enforcement: The City is in the process of recruiting part-time park rangers/parking ambassadors • Establishing reservation and fee-based parking system: The City Council approved a contract with ParkMobile in April 2021. Staff is working with ParkMobile to configure the RPV parking system, and will begin formal implementation in July 2021. • Increasing parking citation fines: Parking violations were increased from $50 to $110 for the following violations: 1) Park by permit, 2) Failure to obey signage, and 3) Passenger loading zone. • Installing access gates at Burma Road and Rattlesnake trailheads: Burma Gate was installed, and Rattlesnake is forthcoming. • Dispersing public use to alternative reserve locations • Beautifying Alta Vicente Reserve/Civic Center: Improvements were made to the site. • Establishing a Preserve Pilot Shuttle program: the Pilot Shuttle Program began in April and will run 90 days. 14. Park Improvements 14a Explore establishing a partnership, joint use, and/or lease agreement with the U.S. Coast Guard for the Point Vicente Lighthouse property, buildings, and WW II Battery Barnes outpost owned by Coast Guard, Facility-commonly referred to as Coast Guard bunker (located at the Civic Center). R&P 12/31/2021 50% Staff has reached out to the Coast Guard to initiate dialogue about the future use of these properties. Staff and several City Council members took tours of Coast Guard properties with USCG personnel in October 2020 and held informal discussions of potential acquisition and partnership. The USCG expressed a strong interest in developing a partnership with the City. Additional meetings are being planned to begin brainstorming partnership arrangements. Staff continued discussions with Coast Guard personnel during a recent Civic Center tour. Staff has been informed that a new Commander is coming on board in late May and staff plans to reach out to her to continue discussions by mid-June. Staff continues to work with Coast Guard staff and new Commander to explore options for both sites. 15. Western Avenue Redevelopment 15a Develop a SWOT analysis of commercial properties along Western Avenue to identify economic development opportunities to enhance retail establishments and create mixed-use projects. CDD Yes 6/30/2021 6/30/2022 50% The City prepared a potential redevelopment site analysis and has met with four potential developers to explore mixed use projects. In May, the City was awarded a $160k from the SB 2 grant fund to develop a mixed use plan for Western Avenue. Additionally, the City applied for the Local Early Action Planning (LEAP) grant to seek an additional $150k to support mixed use planning efforts that will enhance economic development opportunities in the City. Phase I feasibility analysis of select properties has been completed and presented to City Council and Planning Commission; City Council authorized the expansion of the study to incorporate additional properties on Western Avenue and Silver Spur, among other sites, on September 7, 2021. 15b Create a Traffic Flow Improvement Plan in coordination with Lomita, Los Angeles, and Caltrans to improve traffic flows and provide connectivity between retail outlets and residents. PW Concept Plan Report: 12/31/2022 0% Metro Board approved $1.33 million for Western Avenue Congestion Improvement Project to be used for a concept plan report. Staff is further refining the scope of work and coordinating with the California Department of Transportation; who owns Western Avenue and has approval rights over any work in the corridor. The timeline of this project is subject to the CalTrans coordination, review times, and approval timelines. The City Council will consider a Funding Agreement at its September 21, 2021 meeting. 15c Develop a streetscape beautification plan to enhance the aesthetic character of Western Avenue.PW 6/30/2023 0% The CIP for FY 2020-21 includes funding for a concept design of the Western Avenue Beautification Project. Staff received proposals in response to an RFP for the concept design of the beautification of Western Ave and selected a qualified firm. Fee negotiations are ongoing and a professional services agreement will be brought to Council when fee negotiations conclude. Funding for final design will be requested for future CIP cycles, or as funding opportunities become available such as the American Rescue Plan Act (ARPA). 16. Economic Development QUALITY OF LIFE Goal: Maintain and improve the quality of life for RPV residents. Last updated: 06/08/2021 7 of 10A-7 2021-2022 Goals and Action Plan Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 16a Create a promotional economic development campaign to improve RPV's jobs/housing balance by supporting home-based businesses and encouraging business with high-quality jobs to locate in RPV. Admin 6/30/2022 25% City Staff is in the early stages of developing a branding campaign for Western Avenue that will incorporate Goal No. 47 of FY 2020-21. The branding campaign will bring together the traffic flow, beautification, and economic development projects for Western Avenue. Staff is collecting information on potential marketing consultants. In August 2021, Staff joined the Los Angeles Economic Development Corporation (LAEDC) to assist the City in highlighting current businesses and attract new businesses to the City. This will also include Western Avenue. 17. Environmental Sustainability 17a Electric Vehicles: Adopt streamlined EV permitting policies in compliance with AB 1236 CDD 6/30/2022 26% Initial research underway; tentative workplan in development. Initial research and analysis is complete. Development of draft code language is in process. 17b Water Conservation: Develop and publish a Low Impact Development (LID) Standards Guidebook as resource to the development community to comply with the City's storm water ordinance and LID standards. CDD 06/30/2022 5% Existing standards and guidelines currently under review for compliance current and anticipated stormwater regulations. 17c Develop program in collaboration with EDCO to recycle/divert organic waste from residential waste PW 06/30/2022 0% This goal supports Measure Solid Waste A2. Diversion/recycling of organic waste reduces green house gas emissions by reducing methane gas produced when organic waste decomposes in landfills. 18. Municipal Code Amendments 18a Update the City's Sign Ordinance (Section 17.76.050)CDD 9/30/2021 11/02/2021 75% Staff is working with the City Attorney's Office on the preparation of a draft code amendment for review by the Planning Commission. Draft regulations in development stage. Planning Commission likely to consider in January 2021. Staff is working with the City Attorney's Office on the preparation of a draft code amendment for review. Planning Commission to begin consideration of new code standards in February. On February 9, 2021, the Planning Commission directed the Zoning Subcommittee to work with Staff and the City Attorney's office on the development of an updated sign code. Preliminary text to be presented to PC on July 27th. The Planning Commission has conducted two hearings; it is anticipated that The Planning Commission will make final recommendations on September 14, 2021; City Council to consider Planning Commission recommendations on November 2, 2021. 18b Update the Wireless (private property) Facilities Ordinance (Section 17.76.020) CDD 10/31/2021 1/31/2022 0% Staff will begin updating the wireless facilities section of the code in early 2021. Staff is working with the City Attorney’s Office on the preparation of draft language for review. The Planning Commission likely to consider before Summer 2021. This goal is recommended to be continued to FY2021-22. Deferred until completion of Sign Ordinance update. 18c Initiate remaining text amendments to complete the comprehensive update to Title 17 (Zoning Code) of RPVMC and Zoning Map. Target completion of 50% of updates by end of FY. CDD 06/30/2022 0% Pending completion of Sign Ordinance and misc. code amendments to comply with NCCP/HCP. 19. Community Programs 19a Provide services for aging and disabled members of the community through the of a new Aging and Disability Resources Connection (ADRC) program Admin 12/31/2021 35% The City Council approved the ADRC on June 15, 2021. Staff has implemented a pilot version of the ADRC, evaluating programs as needed, to provide resources and programs for aging and disabled members of the community, establishing a volunteer network to assist with the programs including reinstating the Handyman Program, and creating a Special Needs Registry to have information for community members in the event of an emergency. Budget may be required for Handyman and Special Needs Registry program and will be assessed at the conclusion of the pilot program. To date, there have only been two volunteers but no registered participants. Staff is currently reassessing the program to be more effective. Last updated: 06/08/2021 8 of 10A-8 2021-2022 Goals and Action Plan Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 19b Launch a “Keep RPV Clean” campaign throughout the City’s open space areas R&P 12/31/2021 8/15/2021 100% Work with community partners by launching a community cleanup program which includes a social media campaign, monthly volunteer events, and developing and distributing information and incentive packets for families and/or neighborhoods to keep City Parks, Preserve, Beaches and streets clean of litter. Staff has ordered some cleanup-related materials, is working on an outreach campaign including branding, and has identified several upcoming dates and locations: RPV BEACH on June 19, Ocean Trails on July 17 Lower Hesse Park on August 21. Several "Keep RPV Clean" resident-generated cleanup efforts have taken place throughout the City. This opportunity has been advertised via Listserv, the City website, and the City Newsletter. Additionally, volunteers have participated in numerous City-sponsored events City events with high levels of volunteer attendance. The City intends to continue implementing the program throughout the year. 20a Host Annual Leadership Academy for residents.Admin 06/30/2021 11/01/2021 50% A new version of the Leadership Academy (RPVLA) has been launched and its first cohort will begin in October 2021. 20b Host five City sponsored events or activities at the Civic Center throughout the fiscal year R&P Yes 06/30/2022 8/28/2021 100% Three concerts in the Park are scheduled for July 4, July 17 and August 28. Three Movies in the Park will be held June 19, July 17 and August 14. In the fall, the annual trunk or treat event and a scarecrow decorating contest are scheduled. R&P staff are currently reaching out to vendors for a winter ice skating rink. Well over 4,000 people attended special events at the Civic Center this summer, including 900 people who attended two Movies in the Park, almost 1,000 people who attended two public concerts and 2,500 people who attended the City's Fourth of July event. Fall/Winter events are in the planning stages including trunk or treat and an ice skating-in-the-park event this winter. 21. Operations & Customer Service 21a Review View Restoration Ordinance and bring options to the Planning Commission and City Council to consider amending the guidelines.CDD 12/30/2021 30% Staff is reviewing the existing ordinance and guidelines to determine the scope of the proposed amendments. Staff is reviewing the existing ordinance and guidelines to determine the scope of the proposed amendments. Scheduled for Planning Commission review in Fall 2021. 22b Present Transient Occupancy Tax (TOT) rate options to FAC and City Council FIN 6/30/2022 15% Staff presented the TOT trends and analysis to FAC on Sept. 26, 2019. Due to the economic downturn and the recent impact on the travel/hospitality industry, staff and FAC continued this item to FY 2021-22. Staff has started to collect data and will be scheduling a meeting with FAC late in the fall to present the information. 23c Enhance internal and external customer service and efficiency so that all inquiries are acknowledged within the day received and that, when surveyed, internal customers indicate 95% satisfaction with responsiveness by colleagues, and external customers indicate 95% satisfaction with responsiveness by Staff. Admin 10/31/2021 5% Work will commence in fall Progress is limited based on staffing levels. Carry over goal. Staff anticipates preparing memorandum regarding findings before Fall 2021. An employee (internal customer service) survey was issued on September 30, 2020 with a deadline date of October 14. Staff tallied the results and generally speaking employees are somewhat satisfied. Department Heads are assessing the results of the employee results to identify areas to improve employee satisfaction. A follow-up survey will be issued in Fall 2021 to compare results after enhanced measures are implemented. In addition to the resident survey presented to the Council on February 16, 2021, Staff is preparing a specific customer service survey. It should be noted that in the resident survey 71.8% of respondents indicated that they were somewhat or very satisfied. Staff is in the planning stages of establishing a method to send and receive responses. CITIZEN INVOLVEMENT & PUBLIC OUTREACH Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions and City Staff facilitate the decision-making process. GOVERNMENT EFFICIENCY, TRANSPARENCY & ACCOUNTABILITY Goal: Maximize the use of each tax dollar and optimize services delivered to RPV residents. Last updated: 06/08/2021 9 of 10A-9 2021-2022 Goals and Action Plan Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE DEPARTMENT BUDGET ITEM TARGET DATE FOR COMPLETION REVISED DATE FOR COMPLETION ACTUAL DATE OF COMPLETION STATUS (%)COMMENTS/STATUS UPDATE 24d Establish an efficient and streamlined development process between the Community Development and Public Works Departments to decrease the initial review time for applications to no more than 10 business days. Enhance the one- stop permit process. CDD 3/31/2022 10% Staff is in process of implementating online permit application processing. To date the following permits are available to be applied for online: Electric Panel Upgrade, Reroof, Water Heater, Solar, Plumbing, Dumpster, Haul Route, Film Permit, Residential Parking, Recreational Parking Del Cerro, Oversized Vehicle Parking. 25e Reassess the Study Session Admin 12/31/2021 0%Activity on this goal is pending further review of the City's study session policy. 26f 91% of RPV Employees say RPV is "a great place to work." Admin 11/30/2021 04/29/2022 25% Survey was sent on September 30, 2020 with a deadline date of October 14. Staff is tallying the results. Human Resources tallied the results and determined 79% of RPV employees would say "it is a great place to work." Department Heads are assessing the results of the employee results to identify areas to improve employee satisfaction. Human Resources developed a new program that supports this goal called "HR on the Go." HR will meet with department staff on a one-on-one basis to learn more about employees and thier satisfaction working at RPV. Last updated: 06/08/2021 10 of 10A-10 Appendix A City Council Goals Task Tracking Worksheet Goal Category Department Task Description Status Update Public Safety Admin Obtain written commitments from Public Safety for substation or fire house at the Civic Center Combined with Goal No. 31 of FY2021/22 Goals and Action Plan Emergency Prepardness Admin Engage in a regional emergency preparedness plan and conduct an exercise with all four Peninsula cities. Day-to-day task Emergency Prepardness Admin Establish a pilot neighborhood emergency preparedness "block captain" program to serve as a conduit between the EOC and neighborhood residents (particularly residents who are most vulnerable during emergencies due to age, mobility challenges and cognitive limitations). Day-to-day task Infrastructure - Utilities PW Design for the replacement and rehabilitation of storm sewer at PVDS at Peppertree Dr., and Hawthorne Blvd. at Hawkhurst Dr. pursuant to the City's Storm Drain Deficiency Improvements Program (SDDIP): Day-to-day task: Referred to Goal #15 in 2019. The design for PVDS at Peppertree is at 75% plans have been designed and will be going out to bid in fall. The and the design for Hawthorne Blvd at Hawkhurst is at 90%. Funding for construction will be requested through the CIP process. plans are under design and will be completed by December 2020 Infrastructure - Utilities PW Establish a Citywide Neighborhood Streetlight Installation Program and/or ordinance for consideration by the City Council for neighborhoods who wish to install new street lights. Referred to Goal #19 in 2019. On February 18, 2020, the City Council directed Staff to proceed with an agreement with Harris and Associates to develop a citywide street lighting policy. Staff is preparing a scope of work for a consultant to develop the process and parameters for a Neighborhood Streetlight Program - Cruikshank stated to remove Infrastructure - Utilities R&P Present to the City Council concepts for the remaining 12 acres of Lower Hesse Park as the Phase II improvements Pending inclusion in FY 20-21 CIP Not included in FY 20-21 CIP. To be deferred to a fiscal year to be determined. Staff continues to communicate regularly with Lower Hesse Park residents to discuss their concerns and to identify ways to enhance maintenance and aesthetics. Recommendation: Defer goal pending Council direction and funding in the CIP. Infrastructure - Roadways PW Develop a Construction Coordination Plan working with neighboring Peninsula cities, as well as Lomita, Los Angeles, and Torrance to identify measures to avoid concentrating street construction projects in areas that will impact traffic flows. Present plan to City Council. On July 8, the Public Works Director met with a representative from Caltrans as part of their newly created Ambassador program to assist the City in improving communication on roadway projects. This will frame the Plan being developed with neighboring cities. On December 16, 2020, staff hosted a Project Coordination Meeting with representatives of utility companies and other Peninsula cities; and discussed each agency's upcoming projects as well as strategies to time projects to avoid concentrating traffic impacts. Meetings will continue on a regular basis. A meeting between the CalTrans Ambassador and Peninsula cities is tentatively being scheduled for March 2021. 1 of 7 A-11 Appendix A City Council Goals Task Tracking Worksheet Goal Category Department Task Description Status Update City Land & Facilities - Ladera Linda FIN Present financing options for the construction and delivery of the Ladera Linda Community Park. In March, City Staff held meetings with Kosmont Transaction Services (KTS) and Associates that was temporarily paused due to changes in the leadership team and to reassess the financial impacts of the economic downturn. Staff met with KTS to discuss funding options for the project on October 15. Staff has requested additional information from KTS and is working with Blais and Associates on identifying grant opportunities (i.e. Prop 68 grant funds for outdoor improvements). Staff received a presentation from Kosmont on January 29, and the options will be presented to FAC on February 25. Staff anticipates having funding options for the City Council's consideration by May 2021. Project is on schedule and will be completed by 6/30/2021. City Land & Facilities - Ladera Linda CDD Complete the CUP/CEQA planning entitlement processes. Staff deemed the application complete for processing. At this time, it has been determined that the project is categorical exempt pursuant to CEQA. Public hearings on the planning entitlements (CUP, etc.) occurred on January 23, 2021 and February 23, 2021. Planning Commission approved entitlements on February 23. City Council voted to appeal the Planning Commission approval at its March 2 meeting. City Council appeal hearing to be held on April 6, 2021. City Council upheld PC approvals on April 6, 2021. This task is complete. City Land & Facilities R&P Explore establishing a partnership, joint use, and/or lease agreement with the U.S. Coast Guard for the Point Vicente Lighthouse property, buildings, and WW II Battery Barnes outpost owned by Coast Guard, Facility-commonly referred to as Coast Guard bunker (located at the Civic Center). Staff has reached out to the Coast Guard to initiate dialogue about the future use of these properties. Staff and several City Council members took tours of Coast Guard properties with USCG personnel in October 2020 and held informal discussions of potential acquisition and partnership. The USCG expressed a strong interest in developing a partnership with the City. Additional meetings are being planned to begin brainstorming partnership arrangements. City Land & Facilities R&P Present the draft Trails Network Plan Update to the Planning Commission for its input and recommendation. Staff and the consultant will update the draft TNP based on public input, including feedback from the two community workshops. Dates that the TNP will be presented to Planning Commission will be finalized, but anticipated to occur in September and October 2021, and the document will be released 3 weeks prior to meetings. Combined goal 2 of 7 A-12 Appendix A City Council Goals Task Tracking Worksheet Goal Category Department Task Description Status Update City Land & Facilities R&P Present to the City Council alternative turf options (approximately 123,000 square feet) for active recreation use at Upper Hesse Park. Referred to Goal #23 in 2019. Council direction needed to approve recommended alternative. Project was originally going to be natural turf but Staff is currently analyzing the financial, aesthetic and functional pros and cons of different alternatives for this site. Originally included in the FY 20- 21 CIP, this project was deferred by the City Council to a fiscal year to be determined Staff will continue to investigate alternatives for future consideration. Recommendation: Discontinue goal pending Council direction. City Land & Facilities R&P ABALONE COVE PARK IMPROVEMENTS PHASE II: Develop and present a design to Council for improvements to the reminder of Abalone Cove Park, including additional landscaping, irrigation, park amenities, and trail improvements Project was not selected for FY 20-21 CIP. It has been put on hold and will be re-evaluated next year. Recommendation: Discontinue goal pending Council direction. Quality of Life R&P Prepare appropriate code amendments for Accessory Dwelling Units for the Planning Commission's review and the City Council's for consideration The Planning Commission began reviewing draft language at its July 14 meeting and forwarded its recommendation to the City Council. The City Council considered code amendments recommended by the Planning Commission on September 1 and 15; and will consider Planning Commission further recommendations to select code language on November 17. First reading for Ordinance No. 640 was introduced on December 15 and the second reading on January 19, 2021. The ordinance went into effect on February 18, 2021. Quality of Life CCD Stay informed on new State Housing Laws, bring new laws and issues to Planning Commission and City Council's attention and amend codes and ordinances in the RPV way where appropriate to meet the new laws. File an appeal of the 6th Regional Housing Needs Assessment (RHNA) Not recommended as a goal for 2020 because this is part of daily operations. On October 26, Staff filed an appeal of the 6th cycle RHNA. Appeal hearing occured on January 13, 2021, and the City's appeal was denied. are set to begin in January 2021. Staff presented the City Council with housing legislation in August 2020. The City created a Legislation Corner homepage on the website to track current legislation. Additionally, Staff is working with the three other Peninsula cities to on-board a lobbyist. Quality of Life CCD Assess the effectiveness of the County’s amended Barking Noise Program and bring report City Council with recommendations for consideration to either continue with the County or develop other alternatives. Not recommended for 2020. Referred to Goal #28 in 2019. Quality of Life - Housing CCD Conduct a housing "brainstorming" public workshop to identify creative solutions. Staff is developing a plan to host a virtual workshop/forum on housing. Staff anticipates completing this goal as part of the 2021- 2029 Housing Element Update. Staff issued Housing Element Update Request for Proposals (RFP) in October 2020 to procure professional services and a service agreement will be considered at the March 2, 2021 CIty Council Meeting. At this meeting, the Council will also consider establising a support committee. Deleted - This task has to/will be done as part of the housing element update by ESA (CC awarded contract on 3/2. 3 of 7 A-13 Appendix A City Council Goals Task Tracking Worksheet Goal Category Department Task Description Status Update Quality of Life - Housing CCD Develop a Council approved program for identifying housing opportunities pursuant to RHNA, including affordable housing, such as creating a Mixed-Use Zoning District, accessory dwelling units, school district housing, and senior housing. City awarded $160k SB 2 Grant for preparation of mixed-use housing overlay zone; Staff to prepare RFP for project consultant selection City awarded $160k SB 2 Grant for preparation of mixed-use housing overlay zone. Staff to issue RFP in late February 2021. The City also submitted an additional LEAP grant application for funding the CEQA process in the amount of $150k. Deleted - This task has to/will be done as part of the housing element update by ESA (CC awarded contract on 3/2. Quality of Life - Enviornmental Sustainability CCD Adopt new development standards related to Electronic Vehicle (EV) charging stations. Referred to Goal #32a in 2019. Previously this goal included a second goal that was actually a PW goal, Install charging stations in City-owned lots; Staff is in the process of preparing new code language to present to the City's Planning Commission. Goal to be completed by May 2021. Deleted - goal will be completed this FY. Quality of Life - Enviornmental Sustainability CCD Amend the Municipal Code to develop a robust Green Building Program. Referred to Goal #32b in 2019; Staff continues to assess existing Green Building Program to determine whether the Municipal Code needs updating. Staff will be preparing a memorandum regarding findings. Goal to be completed by June 2021. Deleted - This task has to/will be done as part of the housing element update by ESA (CC awarded contract on 3/2. Quality of Life - Enviornmental Sustainability CCD Amend the ERAP to include appropriate adaptation strategies and bring to City Council for consideration Referred to Goal #32 in 2019; Staff analyzed and selected a list of potential strategies and provided them to the SBCCOG on July 10. Goal to be completed by May 2021.Deleted - This task has to/will be done as part of the housing element update by ESA (CC awarded contract on 3/2. Quality of Life - Enviornmental Sustainability CCD Partner with SBCCOG to Host an Energy Efficiency Fair Referred to Goal #32b in 2019; Staff is reviewing options to host virtual energy efficiency fair. Do not carry over goal. Similar goal can be included in future years when SBCCOG resumes in person events. Deleted - This task has to/will be done as part of the housing element update by ESA (CC awarded contract on 3/2. Quality of Life - Enviornmental Sustainability CCD ERAP: Support Energy Generation and Storage in the Community o Amend the Zoning Code to integrate additional policies supporting renewable and alternative energy sources in residential, commercial and institutional zoning districts by utilizing EcoMotion consultant services, made available by the SolSmart grant application. Referred to Goal #32c in 2019; Progress is limited based on limited staffing, but a summer intern is assisting in identifying potential code amendments. Do not carry over. Installation of renewable energy system is covered by the building code and generally do not pose zoning conflicts. Staff is preparing a memo memorializing findings. Deleted - This task has to/will be done as part of the housing element update by ESA (CC awarded contract on 3/2. 4 of 7 A-14 Appendix A City Council Goals Task Tracking Worksheet Goal Category Department Task Description Status Update Quality of Life - Western Avenue Admin Establish a "brand" for the Western Avenue Commercial Corridor City Staff is in the early stages of developing a brand program for Western Avenue that will bring together the traffic flow, beautification, and economic redevelopment projects. Staff is collecting information on potential marketing consultants. Combined this goal with goal No. # 53. This goal supports Citizen Involvement & Public Outreach CCD Provide and encourage e-filing of planning applications Staff established "virtual counter hours" to assist the public that is framing the e-filing program. Complete. Staff established “virtual counter hours” to assist the public in electronic project submittals. Currently all applications are being accepted electronically. Citizen Involvement & Public Outreach Admin Conduct a Citizen Satisfaction survey. Referred to Goal #41 in 2019. Staff presented draft survey questions and a distribution plan to the City Council on November 4, 2020, which were finalized on November 17, 2020. The survey was distributed online and via mail in December 2020/January 2021 and results were presented to the City Council on February 16, 2021. Citizen Involvement & Public Outreach Admin Create a Citizen Environmental Committee.Not recommended or necessary; Quarterly Public Forums for the Palos Verdes Nature Preserve already provide this function Citizen Involvement & Public Outreach Admin Form a joint commission with neighboring cities to address Peninsula-wide issues Not recommended or necessary; the Regional Law Enforcement Committee already provides this function Citizen Involvement & Public Outreach CCD Update the City’s Public Notice template Staff collected examples of notices from other jurisdictions - Alegria and Dyda recommended to remove Government Efficiency, Transparency and Accountability FIN Assess City Fees and Taxes, including the 2019 Cost of Services Study to identify, among other things, opportunities to lower fees and taxes for consideration by the FAC and City Council. (Merged with Goal #74) Referred to Goal #38 in 2019. Study was finalized and staff reviewed the results with FAC; at the 3/12 FAC meeting, staff reviewed in greater detail selected fees and adjustment recommendations to FAC. FAC requested additional research at the March 12 meeting. Another meeting occurred on Sept. 17 to review the Cost Fee Study with FAC. This item was also by the FAC in October 2020. FAC approved two of the three recommendations from staff at the September meeting. FAC approved 100% cost recovery for the Community Development, except for View Restoration, and Public Works fees. FAC also formed a subcommittee and met with the Recreation and Parks Department to further understand the fees of operation of the department. The subcommittee is to present options/findings at a future FAC meeting. The 2019 Cost of Services Study is tenatively schedule for the March 2nd City Council meeting. The 2019 Cost of Services Study was recieved by the City Council on March 2. The City Council provided Staff with direction to prepare a proposed fees for consideration at a duly noticed meeting April 20, 2021. This goal is expected to be completed by June 30, 21 and is not recommended to continue into FY 21-22. 5 of 7 A-15 Appendix A City Council Goals Task Tracking Worksheet Goal Category Department Task Description Status Update Government Efficiency, Transparency and Accountability FIN Prepare a Pension Policy that provides a financial plan to address the City's outstanding Pension Liability and CalPERS' continuous change in valuation methodology. Referred to Goal #40 in 2019. Staff have been doing research and working with GovInvest to consider all options for the Pension Policy. However, due to the current fiscal climate, Staff waited for the latest annual Actuarial Valuation Report (AVR) and investment return from CalPERS to reassess the City's pension liability. The AVR and investment return was released by CalPERS this summer. FAC supported staff recommendations on a possible Pension guidelines at the September meeting. FAC reviewed and provided feedback to the draft Pension Guideline on October 29. Staff presented the draft guideline to the City Council on January 19 and the guideline was updated and approved by the City Council on February 2. Government Efficiency, Transparency and Accountability Admin Implement new Internet or app-based application to enable residents to reach city services more quickly. The mobile app vendor has been identified and funds budgeted for FY 20/21. The implementation project started in July 2020. The project team is currently finishing the initial core functionality configuration and graphics used in the app. The mobile app called "MyRPV" is now available on Apple and Andriod devices and it offers a convinient way of submitting service requests and to access relevant City information, from City Council meeting agendas and videos, to information on how to get in touch with City departments, visiting parks, trails, and more. Government Efficiency, Transparency and Accountability Admin Implement eTRAKiT customer relationship software that allows customers to track service requests and submit service requests and permit applications online with at least 20% of City permits being issued online. eTrakit portal has now 12 permits types and all Business License types configured and ready to be tested internally. During testing, some major programming issues were discovered. The IT Department is currently working with the vendor on updating all the TrakIt servers operating system and the TrakIt software version to a newer release. All compatibility and integration issues are now resolved and the eTrakit portal is currently open for selected contractors, businesses and residents to conduct limited public testing. This phase is expected to be completed in March 2021. Government Efficiency, Transparency and Accountability PW Require a project sign be installed for all City construction project describing, among other things, the project and citing contact information. A conceptual design was provided to Staff by Councilman Dyda. A sign template has been developed and the first deployment was for the Hawthorne Median Beautification Project. Government Efficiency, Transparency and Accountability - Intergovernmental Relations Admin Pursue annexation of the Eastview area into PVPUSD for voting On March 4, 2020, the City Council received and filed a report form the City Attorney’s Office regarding protocols for the possible Eastview community detachment from Los Angeles Unified School District (LAUSD) and attachment of this community to the Palos Verdes Peninsula Unified School District (PVPUSD). The Council directed no further action to be taken on this matter. 6 of 7 A-16 Appendix A City Council Goals Task Tracking Worksheet Goal Category Department Task Description Status Update Government Efficiency, Transparency and Accountability Admin Lobby the California Public Utilities Commission to modify the requirements for Rule 20A undergrounding funds to include high fire risk areas. October 2019, the City brought a resolution to the League of California Cities Annual Conference calling on the CPUC to expand the Rule 20 program to include wildfire mitigation as an eligible project. The resolution won the support of fire-prone cities across the state and was referred to two of the League’s policy committees so language revisions could be reconciled. Ultimately, the League’s Board of Directors adopted our proposal as an official League policy. The League is now advocating for this change to the CPUC, which is in the process of revising the Rule 20 program, and wildfire prevention criteria was included among proposed changes from CPUC staff. In April 2020, the City advocated for including wildfire prevention criteria in comments on the CPUC staff proposal. On July 21, 2020, the City Council supported legislation (SB 1312) that would have implemented this change by requiring the CPUC to amend Rule 20 to allow undergrounding in high fire threat areas for wildfire mitigation, though the bill did not advance in the legislative session. Following direction from the City Council, on September 16, 2020, Staff sent a letter to SB 1312 author Senator Mike McGuire offering the City's support for continued efforts to make this change. Staff continues to monitor the CPUC's ongoing rulemaking process. Staff is monitoring current legislation that supports undergrounding. Moved from Government Efficiency & Transparency - Intergovernmental Relations Goal No. 81 and to moved to Infrastracture - Electric Utilities and combined with 6a as it supports the effort of advancing undergrounding projects. 7 of 7 A-17