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CC SR 20210921 02 - Ladera Linda Safety & Security Plan - Copy Alegria PUBLIC HEARING Date: September 21, 2021 Subject: Consideration and possible action to approve a Safety and Security Plan for the Ladera Linda Park and Community Center Project and to amend the City Council-adopted Conditions of Approval to increase the height of on-site light standards to 16 feet (Case No. PLCU2020-0007). Recommendation: 1. Review and approve the recommended Ladera Linda Park and Community Center Project Safety and Security Plan as prepared by the Project’s security sub - consultant; and, 2. ADOPT RESOLUTION NO. ___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING REVISION NO. 1 TO A CONDITIONAL USE PERMIT, MAJOR GRADING PERMIT, VARIANCE, AND SITE PLAN REVIEW FOR THE LADERA LINDA COMMUNITY CENTER AND PARK PROJECT THEREBY AMENDING CONDITION NOS. 12, 57, 60 AND 61 TO ALLOW AN INCREASE IN THE OVERALL HEIGHT OF ON-SITE LIGHT STANDARDS AND CAMERA POLES TO 16 FEET THROUGHOUT THE PROJECT SITE TO ACCOMMODATE COLLOCATING A SURVEILLANCE CAMERA SYSTEM (CASE NO. PLCU2020-0007). 1. Report of Notice Given: City Clerk 2. Declare Public Hearing Open: Mayor Alegria 3. Request for Staff Report: Mayor Alegria 4. Staff Report & Recommendation: Ramzi Awwad, Director of Public Works and Octavio Silva, Deputy Director/ Planning Manager 5. Council Questions of Staff (factual and without bias): 6. Testimony from members of the public: The normal time limit for each speaker is three (3) minutes. The Presiding Officer may grant additional time to a representative speaking for an entire group. The Mayor also may adjust the time limit for individual speakers depending upon the number of speakers who intend to speak. 7. Declare Hearing Closed/or Continue the Public Hearing to a later date: Mayor Alegria 8. Council Deliberation: The Council may ask staff to address questions raised by the testimony, or to clarify matters. Staff and/or Council may also answer questions posed by speakers during their testimony. The Council will then debate and/or make motions on the matter. 9. Council Action: The Council may: vote on the item; offer amendments or substitute motions to decide the matter; reopen the hearing for additional testimony; continue the matter to a later date for a decision. CITYOF RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 09/21/2021 AGENDA REPORT AGENDA HEADING: Public Hearing AGENDA TITLE: Consideration and possible action to approve a Safety and Security Plan for the Ladera Linda Park and Community Center Project and to amend the City Council-adopted Conditions of Approval to increase the height of on -site light standards to 16 feet (Case No. PLCU2020-0007). RECOMMENDED COUNCIL ACTION: (1) Review and approve the recommended Ladera Linda Park and Community Center Project Safety and Security Plan as prepared by the Project’s security sub- consultant; and, (2) ADOPT RESOLUTION NO. ___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING REVISION NO. 1 TO A CONDITIONAL USE PERMIT, MAJOR GRADING PERMIT, VARIANCE, AND SITE PLAN REVIEW FOR THE LADERA LINDA COMMUNITY CENTER AND PARK PROJECT THEREBY AMENDING CONDITION NOS. 12, 57, 60 AND 61 TO ALLOW AN INCREASE IN THE OVERALL HEIGHT OF ON-SITE LIGHT STANDARDS AND CAMERA POLES TO 16 FEET THROUGHOUT THE PROJECT SITE TO ACCOMMODATE COLLOCATING A SURVEILLANCE CAMERA SYSTEM (CASE NO. PLCU2020-0007). FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Octavio Silva, Deputy Director/ Planning Manager Ken Rukavina PE, Director of Community Development REVIEWED BY: Ramzi Awwad, Director of Public Works APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Resolution No. 2021-__ (page A-1) B. Safety and Security Plan (page B-1) C. Resolution No. 2021-13 (page C-1) D. Lighting Plan Combined with Security Cameras (page D-1) 1 CITYOF RANCHO PALOS VERDES E. Perimeter Fencing Plan (page E-1) F. Security Shutters Plan (page F-1) G. Site Surveillance Camera System (page G-1) H. Building Surveillance Camera System (page H-1) I. Building Access Control and Intrusion System (page I-1) BACKGROUND: On December 18, 2018, the City Council approved a professional services agreement (PSA) with Johnson Favaro (JF) for architectural and engineering design services for the Ladera Linda Park and Community Center Project (Project), and subsequently amended the agreement multiple times to continue the design toward construction documents. Th e PSA with JF was set up to add sub-consultants for specialized design components after the overall design had reached certain stages so that the needed sub-consultant services would be better defined, and re-design could be minimized. On April 6, 2021, the City Council adopted Resolution No. 2021-13 (Attachment C), upholding the Planning Commission-approval of a Conditional Use Permit (CUP), Major Grading Permit, Variance, and Site Plan Review for the Project (CASE NO. PLCU2020- 0007), which includes the demolition of five existing buildings, parking, ancillary site improvements and landscaping to accommodate the construction of a new 6,790 ft 2 single-story community center, play areas, landscaping, ancillary site improvements and 9,000 yd3 of combined balanced on-site grading (4,500 yd3 of cut and 4,500 yd3 of fill). The project design was originally accepted by the City Council in August 2019. On July 6, 2021, the City Council approved an amendment to the PSA to add a security sub-consultant to provide a security plan for approval by the City Council and subsequently to prepare construction plans and specifications for a security system for the building and surrounding grounds to be incorporated into the Project. Between then and now, Staff has been working with JF, the security sub-consultant, and the City Council Subcommittee, comprised of Mayor Alegria and Councilmember Cruikshank, on developing a Safety and Security Plan (Plan). This staff report presents a Plan which identifies proposed safe ty and security components for the City Council’s consideration. Upon receiving City Council input on the Plan, the security sub-consultant will complete construction plans and specifications for inclusion in the Project. It should be noted that one of the proposed safety and security components involves increasing the height of the Council-approved on-site light standard from 10-foot tall poles to 16-foot tall poles to accommodate the installation of surveillance cameras. If acceptable, this will require specific amendments to the Council-adopted Conditions of Approval, which is discussed in further detail in the “Discussion” section below. 2 DISCUSSION: 1. Safety and Security Plan (Plan) The Project is on a remote site, near the end of a dead -end street and adjacent to the Forrestal Nature Reserve. After hours, there are few passersby to act as eyes on the park, and this means that, without surveillance, perpetrators have time to vandalize the property without fear of interruption. During development of the Project, the Sheriff’s Department log of reported incidents at Ladera Linda Park was reviewed, revealing a very low level of documented crime. In the last 10 years, there have been 13 reported incidents at the park, with vandalism, theft from vehicles, and burglary most reported. Except for stack chairs, flip top tables, a few staff computers, and a collection of fossils and other nature artifacts, the building will contain few valuables of interest to thieves. Based on the above, JF determined that this level of crime would warrant a low to mid - level amount of electronic security measures to protect the site and its users, and that the cost of a security system be proportional to the items being protected from theft or vandalism. In developing a security system, the City Council-adopted Conditions of Approval for the Project outline required safety and security provisions for the project, including: • Condition No. 29: The City shall contract with a security consultant to develop a Safety and Security Plan, which incorporates the following safety design elements: o Clear points of entry and improved sight lines in the final design o Appropriately placed exterior and interior security cameras and motion sensors with lighting o Appropriate low-level landscaping o Control of ingress and egress points during operating hours and non-operating hours o Glass break sensors o On-site security lighting incorporating comprehensive best practices in lighting design throughout the park grounds and building o Ability to secure park perimeter at night through fencing and improved entrance gates for both pedestrian and vehicular access points o Ability to make restroom and vestibule area secured and inaccessible during community center non-operating hours o Reduction/elimination of blind spots o Increased utilization of the park combined with increased staff supervision • Condition No. 30: On-site surveillance system, including security cameras and motion sensors shall be maintained by the City in perpetuity. 3 • Condition No. 31: Community center open lobby, restrooms and accompanying sink areas shall be designated to be secured on a nightly basis with a roll -down security gate or other means to secure the area and prevent after -hours use. Additionally, Staff is of the opinion th at the hours of operation will allow for extended surveillance of the park by staff. The hours of operation for the Project are outlined in the Project’s Conditions of Approval, which are as follows: • Condition No. 41: The Ladera Linda parking lot shall be open at 8 a. m. to dusk, seven days a week, or as designated by City Council action. • Condition No. 42: The Ladera Linda Park and Community Center hours shall be 8 a.m. to 9 p. m. seven days a week, or as designated by City Council action. Operating hours may be extended if rentals are scheduled, or for City conducted business, such as public meetings. • Condition No. 43: Rental for purposes of the use of the community center shall mean any contracted or permitted use of a park facility by an individual, bu siness, nonprofit, homeowners association (HOA), or the City, and hours of use shall be limited to between 10 a. m. and 9 p.m. • Condition No. 44: Classes (instructor- led class, either private or City-sponsored) shall be conducted only between 8 a.m. and 9 p.m. Physical Security Measures Included in the Current Project and Budget The proposed project consolidates programs currently within five existing buildings into one new building, improving sight lines and eliminating concealed areas and blind spots between buildings. Vegetation is also proposed to be kept low to improve sight lines. The project proposes installing new and improved perimeter fencing to enclose the site and provide controlled entry through new, taller wrought-iron gates, which are designed to be more difficult to pass through and over than current gates (Attach ment E). The stairs between the soccer fields and the site will be removed to limit entry points. Lastly, motorized security shutters will be provided to block entry to both sides of the building breezeway after hours, which includes the bathrooms and office (Attachment F). Proposed Safety and Security Plan Based on existing site conditions, past crime history, Council -adopted Conditions of Approval, project-included security measures, and protection of park users, such as young children or other vulnerable people, the following are the proposed safety and security components that are incorporated into the Project’s Security Sub-consultants recommended Safety and Security Plan, for the City Council’s consideration 4 (alternatively, based on the discussion options below, the City Council may desire to add, delete or modify safety and security components as deemed acceptable): Surveillance Camera System A surveillance system in the form of security cameras provides many safety benefits. Cameras act as a crime deterrent, increase public safety awareness, facilitate the apprehension of perpetrators, and are recommended in areas visited by young children. The following are two types of surveillance camera systems: A. Supervised Camera System Supervised camera surveillance systems require allocated security personnel monitoring the system 24 hours a day, seven days a week. These systems are typically specified for institutions such as schools with a full-time dedicated security staff. Cameras used for this system are typically pan-tilt-zoom and are operated by security staff. The advantage of a supervised system is that incidents are witnessed in real time by staff. The disadvantages of this type of system are monthly personnel costs for guards, as well as higher equipment and lifecycle costs, as pan-tilt-zoom cameras are more expensive than fixed cameras and need to be replaced more often. B. Unsupervised Camera System An unsupervised camera surveillance system records camera footage for after - the-fact incident viewing. This type of system uses fixed cameras. The main advantage is that there are no monthly personnel costs for guards to view footage in real time. Also, equipment lifecycle costs are lower than for supervised systems. Recommendation: An unsupervised system is recommended for this project because of the historically low level of crime and the program type. A supervised system is not recommended because of the unnecessarily high costs in relation to the cost impact of b urglary or vandalism. (Attachments G and H) Surveillance System Data Storage Surveillance systems can utilize proprietary data storage equipment or cloud-based data storage. A. Proprietary Data Storage System Proprietary storage systems require the purcha se of data storage equipment. Disadvantages include the upfront costs of this equipment, and that the owner must initiate any software upgrades. The main advantage is lower operating costs. 5 -- B. Cloud-Based Data Storage System Cloud-based systems require off-site provider services via the internet. The advantage of these systems is lower equipment costs for data storage, and the fact that software upgrades are included with provider services. The disadvantage is recurring operating costs in the form of monthly service fees to the provider. Recommendation: A proprietary system is recommended, as this will be the least expensive system over time given the high monthly service fees for a cloud -based system. If the City wishes in the future, it could switch to a cloud-based system without requiring any tearing out of building finishes to make the conversion. Security Camera Poles Surveillance cameras must be mounted on a pole that is at least 16 feet in height to avoid vandalism. They may be mounted to their own manufacturer provided pole, or they may instead be mounted to on-site light standards. A. Collocating Cameras to Light Standards The advantages of mounting a camera to a light pole minimizes the proliferation of vertical infrastructure throughout the site that may vary in height and the cost savings from eliminating a pole and footing (approximately $5,000 each, installed). Additionally, this would result in an overall reduction of poles throughout the site and accordingly reduce visual impacts. However, based on Section 17.56.040 (B)(4) of the Rancho Palos Verdes Municipal Code (RPVMC), the Council-adopted Conditions of Approval limit the height of light poles to 10 feet. Therefore, to collocate surveillance cameras on the light standards, a revisi on to the Council- approved Variance and Conditions of Approval would be required to proceed. B. Cameras Mounted on their Own Poles Cameras can be mounted onto their own poles, which would reduce the number of 16-foot-tall poles to only the camera poles rather than all the light standards (needed for consistency if cameras are mounted on light poles). The disadvantage would be aesthetics with varying pole heights throughout the site that would be considered unsightly. Recommendation: Collocating surveillance cameras to the top of light standards is recommended for this project. As noted above, collocating cameras to light standards will require a revision to the Council-adopted Variance and Conditions of Approval to allow a 16-foot-tall light standards to ensure that cameras are mounted high enough to limit vandalism, limit whiteouts, and provide a good view of incidents throughout the project site (Attachment D). This is discussed in the next section of this staff report. 6 Access Control System A. Electronic Access Control System Access control systems allow for the monitoring of staff entry into restricted areas, programming of automatic locking and unlocking of all classrooms and gates in accordance with operating hours, instant deactivation rather than re-keying of an entire building and locking and unlocking of spaces and editing of entry permissions remotely via web access. The disadvantage of this system is higher equipment costs than regular locks and keys. Cards, fobs, and smartphones may all be used as credentials to unlock doors within an electronic access control system, as discussed below: I. Cards The City currently uses a card-based access control system at City Hall. Cards have an advantage over other credentials in that they can be printed with identifying information. II. Fobs Fobs are commonly used and reliable credential systems that act as electronic keys. III. Smartphones A smartphone-based system is usually more expensive than card and fob, but can be more convenient because users do not need to carry a card or fob. B. Regular Keys Regular lock and keys have a lower up -front cost because they do not require specialized equipment. However, there is a need to re-key the facility if keys are lost or stolen and it is challenging to manage. Recommendation: An electronic access control system is recommended to be used at the pedestrian gate, main vehicular gate, and all building doors apart from restrooms and sliders. It is also recommended that a card-based system, similar to the one currently used at City Hall, be used for this Project so that existing system can be expanded, and existing staff cards can be used at the Project site. Should the City wish in the future 7 to move to a smartphone-based system, it could make this change without significant structural changes to the building. Intrusion System An intrusion system may be activated by door position switches and glass break sensors or motion sensors. Motorized security shutters may be used instead of sensor systems. A. Motion Sensors Motion sensors are typically used where hide -ins are anticipated, for instance in department stores where a thief would hide inside a building and wait until the building was secured, then leave with stolen go ods. B. Glass Break Sensors and Building Cameras Glass break sensors and door position switches are used in scenarios where a thief may attempt to break in, rather than hide in and break out. Glass break sensors and building mounted cameras are a relatively inexpensive method of securing a building. Glass break sensor coverage of the entire Project is approximately $3,000 and building cameras on all four corners of the building and breezeway are approximately $12,000 for a total cost of approximately $15,000 (excluding contingencies and architecture/engineering costs); which is already included in current project budget. Additionally, building cameras have the added advantage of allowing recording of all activities including added security for children using the park grounds or building facilities. C. Motorized Security Shutters Over All Glass Motorized security shutters can in some circumstances supplement intrusion systems to delay thieves but are not considered to be a replacement for an intrusion system. Typically, security shutters are used for stores that hold high- value goods, such as jewelry stores, where they are often required by insurers to delay thieves. Security shutters would be in addition to, and not instead of, an intrusion system. At a location such as this project, delaying thieves or vandals is not useful without an intrusion system because there would be plenty of time to vandalize without interruption. Motorized security shutters over all glazing would add approximately $210,000 (excluding contingencies and architecture/engineering costs) to the project. In considering the various forms of intrusion systems, the lifecycle cost of glass break sensors and building mounted cameras was compared to that of motorized security shutters and is summarized in Table 1 on the next page: 8 Table 1: Life Cycle Cost of Glass Break Sensors & Building Cameras vs Motorized Security Shutters Item Estimated Replacement Cycle Total Estimated Installed Cost (in 2022 Dollars) Replacements in a 30-Year Period Total Capital Cost for 30 Years Glass Break Sensors 15 Years $3,000 1 $6,000 Building- Mounted Cameras 10 Years $12,000 3 $36,000 Motorized Security Shutters 30 Years $210,000 0 $210,000 Glass break sensors and building-mounted cameras are already accounted for in the project budget, whereas motorized security shutters over all glazing would add approximately $210,000 in up-front costs, excluding contingencies and architecture/engineering, to the project. When comparing lifecycle costs, shutters remain significantly more costly than glass break sensors with building -mounted cameras as shown in Table 1. Recommendation: An intrusion system comprised of glass break sensors, door position switches, and building-mounted cameras is recommended. This system is recommended because of the remoteness of the site and opportunity for vandals to damage property without interruption from passersby, the very low likelihood of hide-ins, and the relatively high cost of security shutters. Additionally, building mounted cameras will record activities at the building and particularly the bathrooms where young children are expected to be. (Attachment I) Recommended Safety and Security Plan Based on the above, the Project’s Security Sub-consultant and Staff recommend a Safety and Security Plan that includes the following: • Unsupervised surveillance camera system • Proprietary data storage system convertible to a cloud -based system as determined by Staff • Cameras mounted to 16-foot light poles 9 • Electronic access control system with card activation • Intrusion system activated by door position switches and glass Site surveillance cameras are recommended at the driveway entrance and bottom of the driveway, in the parking lot with coverage over all areas of the lot, at all playground and play court areas, at the site ramp leading from the middle tier to upper play spaces, and at the lower tier pedestrian entry, across the field, and at the picnic seating area (Attachment B). Cost of Recommended Safety and Security System The current project cost estimate includes an allowance of $100,000 for a security system (excluding contingencies and architecture/engineering costs). This allowance was developed before the preparation of a detailed Plan using a security sub-consultant. The estimated stand-alone cost of the recommended security system is approximately $135,000. Additionally, Staff’s recommendation to co-locate cameras on 16-foot-tall light poles will reduce the total number of poles needed on the project by 13 resulting in a cost reduction for lighting as the number of light standards can be reduced by raising the lights from 10 feet to 16 feet. In total, the recommended security system and collocation of lights and cameras would result in an estimated net reduction to the project cost estimate in the amount of approximately $100,000 (excluding contingencies and architecture/engineering costs). 2. Revision No. 1 to the Council-adopted Variance and Conditions of Approval Pursuant to Section 17.56.040(B)(4) (Outdoor Lighting for Non-Residential Uses) of the RPVMC, light standards are limited to a maximum height of 10 feet, as measured from existing grade. Accordingly, City Council-adopted Resolution No. 2021-13 (Attachment C) includes project Conditions of Approval Nos. 12, 57, 60 and 61 that essentially memorialize a light standard height limit of 10 -feet. Based on the Staff recommended Safety and Security Plan, collocating the proposed surveillance cameras to the light standards is recommended, but would require increas ing the light standard height from 10 feet to 16 feet. To achieve this, a revision to the previously approved Variance and specific Conditions of Approval is warranted, as discussed below: Revisions to Approved Variance Pursuant to Section 17.64.010(A) of the RPVMC, a Variance may be granted because of practical difficulties, unnecessary hardships or results inconsistent with the general intent and purpose of the title occurred by reason of the strict interpretation of any of its provisions, as reflected in the following findings (Zoning language is in boldface, followed by Staff's assessment of the project in normal type): 10 1. That there are exceptional or extraordinary circumstances or conditions applicable to the property involved, or to the intended use of the property, which do not apply generally to other property in the same zoning district; The project site is 11.031 acres in size and was originally developed as an elementary school with multiple classroom buildings and play areas on a three -tiered site due to the unique and steep topographic conditions in the area, which have been used as a community center and park facilities since the 1980s. The project proposes to maintain the same three-tier park layout with new park facilities, sport fields, playground areas and walking paths. The overall size of the project site and its unique topographic conditions along with the multi-use components present circumstances that warrant 16-foot-tall light standards and poles to accommodate surveillance cameras to better monitor site entry, parking areas and walking trails, while minimizing visual clutter by limiting the number of on-site vertical infrastructure. 2. That such variance is necessary for the preservation and enjoyment of a substantial property right of the applicant, which right is possessed by other property owners under like conditions in the same zoning district; The installation of 16-foot-tall light standards and poles to accommodate collocating surveillance cameras is necessary for the preservation and enjoyment of a substantial property right, which right is possessed by other property owners under like conditions in the same zoning district. The project site is encumbered by steep topographical conditions in certain areas of the project site, including transitional slopes between the various tiers of the park that are not present in other developed institutional zoned properties. As a public facility owned and operated by the City of Rancho Palos Verdes, the City is required to provide for safety and security measures throughout the site to protect the public. 3. That granting the variance will not be materially detrimental to the public welfare or injurious to property and improvements in the area in which the property is located; and The proposal to install 16-foot-tall light standards and poles to accommodate surveillance cameras will not be materially detrimental to the public welfare or injurious to property and improvements. The proposal will accommodate for the installation of surveillance cameras that provide for enhanced safety and security measures throughout the project site. The light standards and poles will be designed to incorporate shields to limit light source and minimize glare and light trespass. Furthermore, increasing the height of the light standards and poles will reduce the total number from 53 to 40 and views from surrounding properties and public areas, including trails, will not be obstructed. 4. That granting the variance will not be contrary to the objectives of the general plan or the policies and requirements of the Coastal Specific Plan. 11 The project site is not located in the City’s Coastal Specific Plan and the proposal will not be contrary to the objectives of the City’s General Plan because enhanced security throughout the site will promote public access to all recreational land and bui lding additional parks and playfields, where appropriate, for multiple use by various groups, as outlined in the Conservation and Open Space Element (Pg. COS-6) of the City’s General Plan. Furthermore, conditions are recommended to ensure the height increase will not adversely impact surrounding properties, as discussed in the next section. Revisions to Conditions of Approval The proposal to install 16-foot-tall light standards and poles to accommodate the collocation of surveillance cameras will require revisions to the previously approved Project Conditions of Approval including Condition Nos. 12, 57, 60 and 61 as follows (deleted text is identified in strikethrough and new text is identified in bold and underline): • Condition No. 12: This approval allows for the following: o Demolition of five existing buildings (18,574 ft 2 in gross area), parking, ancillary site improvements and landscaping; o Construction of a new 6,790 gross ft2 single-story building (community center) and adjacent 137 ft2 of covered patio areas with an overall height of 16 feet – 6 ¼ inches; o Construction of a 400 ft2 storage facility at 12 feet in height for City and emergency supplies; o Construction of a 54-stall parking lot located adjacent to building and playground, including four clean air vehicle spaces; o Construction of a naturalistic children’s playground area in the upper terrace; o Construction of one full basketball court and a half-court basketball court in the upper terrace; o Renovation of two existing paddle tennis courts in the upper terrace; o Construction of walking paths throughout park area along with upper and lower lawn areas; o Construction of an outdoor tiered seating area between the middle - and upper- terraces; o Construction of a lawn area in the lower terrace; o Utilization of existing Forrestal Drive entrance into the park; o Installation of low-impact, native and drought-tolerant landscaping, including 30- foot to 100-foot buffer zone between the building and southerly slope; o 9,000 cubic yards combined balanced on-site grading (4,500 cubic yards of cut and 4,500 cubic yards of fill); o Grading cut and fill over 5 feet in height to support an Americans with Disability Act (ADA) access ramp between the middle- and upper terraces; o Construction of retaining and combination walls to a maximum height of 15 ½ feet to accommodate accessibility and ADA compliant ramps; o Installation of a new 12-foot flagpole; 12 o Construction of mechanical equipment and refuse storage area; o Installation of new bike and storage area; o Installation of vehicular entry gate for park security; and, o Installation of on-site lighting standards and poles up to 16 feet in height. • Condition No. 57: An illuminated mock-up of one of the proposed -10 16-foot-tall light poles shall be placed prior to installation for review by the Director of Community Development. • Condition No. 60: No outdoor lighting is permitted where the light source or fixture, if located on a building, is above the line of the eaves. If the light source or fixture i s located on a building with no eaves, or if located on a standard or pole, the light source or fixture shall not be more than 10 16 feet above existing grade, adjacent to the building or pole. • Condition No. 61: The parking lot light standards and poles shall be limited to a maximum height of 10 16 feet, as measured from the adjacent finished grade. Based on the above-mentioned analysis, Staff recommends allowing 16 -foot-tall light standards and poles for the Project to allow collocating the surveillanc e cameras and lights where possible on site. This would both reduce costs and result in fewer poles. ADDITIONAL INFORMATION: Public Notice On September 2, 2021, a notice announcing consideration of revising the City Council- adopted Variance and Conditions of Approval at the September 21, 2021 public hearing was sent to property owners within a 500-foot radius of the project site, interested parties, and published in the Peninsula News. Public Comments As of the preparation of this report, Staff received no public comments in response to the notice. Public correspondence received after the transmittal of this staff report will be provided to the City Council as late correspondence in advance of the September 21 public hearing. Environmental Assessment Staff has determined that the proposed security system described above, involving revisions to the previously approved Project CUP and Variance, is Categorically Exempt from the provisions of the California Environmental Quality Act (CEQA), under Article 19, Section 15301 (Existing Facilities) of the California Guidelines for Implementation of the CEQA. Specifically, the revisions involve an increase in light standard and pole heights up to 16 feet in height, which are considered Class 1 exemptions that consist of the 13 operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. As such, this project has been determined to be categorically exempt. ALTERNATIVES In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration: 1. Approve a modified Safety and Security Plan. 2. Take no action at this time. 14 RESOLUTION NO. 2021-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING REVISION NO. 1 TO A CONDITIONAL USE PERMIT, MAJOR GRADING PERMIT, VARIANCE, AND SITE PLAN REVIEW FOR THE LADERA LINDA COMMUNITY CENTER AND PARK PROJECT THEREBY REVISING CONDITION NOS. 12, 57, 60 AND 61 TO ALLOW AN INCREASE IN THE OVERALL HEIGHT OF ON- SITE LIGHT STANDARDS AND CAMERA POLES TO 16 FEET THROUGHOUT THE PROJECT SITE TO ACCOMMODATE COLLOCTING A SURVEILLANCE CAMERA SYSTEM (CASE NO. PLCU2020-0007). WHEREAS, On December 18, 2018, the City Council approved a Professional Services Agreement (PSA) with Johnson Favaro for architectural and engineering design services for the Ladera Linda Community Center and Park Project (Project), and subsequently amended the agreement multiple times to continue the design towards construction documents. The PSA was set up to add sub-consultants for specialized design components after the overall design had reached certain stages, so that the needed sub-consultant services would be better defined and re-design could be minimized; and WHEREAS, on April 6, 2021, the City Council adopted Resolution No. 2021-13, upholding the Planning Commission-approved Conditional Use Permit, Major Grading Permit, Variance and Site Plan Review for the Ladera Linda Community Center and Park project with modifications to the Conditions of Approval (Case No. PLCU2020-0007) based on a conceptually design approved by the City Council on August 20, 2019; and WHEREAS, the City Council approved an amendment to the PSA to add a security sub-consultant to provide security plan options for approval by the City Council, and subsequently prepare construction plans and specifications for a security system for the building and surrounding grounds to be incorporated into the Project; and, WHEREAS, the selected Safety and Security Plan includes components that require the installation of surveillance cameras on 16-foot-tall light standards to deter vandalism, limit whiteouts, and provide a g ood view of incidents throughout the project site; and, WHEREAS, the Project Conditions of Approval including Condition Nos. 12, 57, 60 and 61 as well as Section 17.56.040 (B)(4) (Outdoor Lighting for Non -Residential Uses) of the Rancho Palos Verdes Municipal Code (RPVMC) limits the height of light standards to 10 feet above existing grade; and, WHEREAS, the City seeks to revise the City Council-approved Variance and Conditions of Approval to accommodate the collocation of surveillance cameras on 16- foot-tall light standards and poles throughout the project site thereby minimizing the proliferation of vertical infrastructure; and A-1 Resolution No. 2021-__ Page 2 of 16 WHEREAS, on September 2, 2021, a 15-day public notice of the public hearing regarding the revision request was provided to all property owners within a 500-foot radius of the project site, interested parties, and published in the Palos Verdes Peninsula News; and WHEREAS, Pursuant to the provisions of the California Environmental Quality Act, Public Resources Code Sections 21000 et. seq. ("CEQA"), the State's CEQA Guidelines, California Code of Regulations, Title 14, Section 15000 et. seq., the City's Local CEQA Guidelines, and Government Code the proposed project has been found to be categorically exempt under Section 15301 (Existing Facilities) of the California Guidelines for Implementation of the CEQA. Specifically, the revisions involve an increase in light standard and pole heights up to 16 feet in height, which are considered Class 1 exemptions that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use; and WHEREAS, on September 21, 2021, the City Council held a duly-noticed public hearing, at which time all interested parties were given an opportunity to be heard and present evidence. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: Section 1: The above recitals are hereby incorporated into this Resolution as set forth herein. Section 2: The project involves the revision of the City Council-adopted Variance and Project Conditions Nos. 12, 57, 60 and 61 to accommodate the collocation of surveillance cameras on 16-foot-tall light standards throughout the project site. Section 3: The revision to the approved Variance is warranted based on the following findings: A. The project site is 11.031 acres in size and was originally developed as an elementary school with multiple classroom buildings and play areas on a three-tiered site due to the unique and steep topographic conditions in the area, which have been used as a community center and park facilities since the 1980s. The project proposes to maintain the same three -tier park layout with new park facilities, sport fields, playground areas and walking paths. The overall size of the project site and its unique topographic conditions along with the multi-use components present circumstances that warrant 16-foot-tall light standards and poles to accommodate surveillance cameras to better monitor site entry, parking areas and walking trails. A-2 Resolution No. 2021-__ Page 3 of 16 B. The installation of 16-foot-tall light standards and poles to accommodate surveillance cameras are necessary for the preservation and enjoyment of a substantial property right, which right is possessed by other property owners under like conditions in the same zoning district. The project site is encumbered by steep topographical conditions in certain areas of the project site, including transitional slopes between the various tiers of the park that are not present in other developed Institutional zoned properties. As a public facility, owned and operated by th e City of Rancho Palos Verdes, the City is required to provide for safety and security measures throughout the site to protect the public. C. The proposal to install 16-foot-tall light standards and poles to accommodate surveillance cameras will not be materially detrimental to the public welfare or injurious to property and improvements. The proposal will accommodate for the installation of surveillance cameras that provide for enhanced safety and security measures throughout the project site. Furthermore, the light standards and poles will be designed to incorporate shields to limit light source and minimize glare and light trespass. Increasing the height of the light standards and poles will reduce the total number from 53 to 40, and views from surrounding properties and public areas, including trails, will not be obstructed. D. The project site is not located in the City’s Coastal Specific Plan and the proposal will not be contrary to the objectives of the City’s General Plan because enhanced security throughout the site will promote public access to all recreational land and building additional parks and playfields, where appropriate, for multiple use by various groups, as outlined in the Conservation and Open Space Element (Pg. COS -6) of the City’s General Plan. Conditions are added to ensure the height increase will not adversely impact surrounding properties, as discussed in the next section. Section 4: The proposal to install 16-foot-tall light standards and poles to accommodate surveillance cameras will require revisions to the previously approved Project Conditions of Approval including Condition Nos. 12, 57, 60 and 61 as follows (deleted text is identified in strikethrough and new text is identified in bold and underline): • Condition No. 12: This approval allows for the following: o Demolition of five existing buildings (18,574 ft2 in gross area), parking, ancillary site improvements and landscaping; o Construction of a new 6,790 gross ft2 single-story building (community center) and adjacent 137 ft2 of covered patio areas with an overall height of 16 feet – 6 ¼ inches; o Construction of a 400 ft2 storage facility at 12 feet in height for City and emergency supplies; A-3 Resolution No. 2021-__ Page 4 of 16 o Construction of a 54-stall parking lot located adjacent to building and playground, including four clean air vehicle spaces; o Construction of a naturalistic children’s playground area in the upper terrace; o Construction of one full basketball court and a half-court basketball court in the upper terrace; o Renovation of two existing paddle tennis courts in the upper terrace; o Construction of walking paths throughout park area along with upper and lower lawn areas; o Construction of an outdoor tiered seating area between the middle- and upper- terraces; o Construction of a lawn area in the lower terrace; o Utilization of existing Forrestal Drive entrance into the park; o Installation of low-impact, native and drought-tolerant landscaping, including 30-foot to 100-foot buffer zone between the building and southerly slope; o 9,000 cubic yards combined balanced on-site grading (4,500 cubic yards of cut and 4,500 cubic yards of fill); o Grading cut and fill over 5 feet in height to support an Americans with Disability Act (ADA) access ramp between the middle- and upper terraces; o Construction of retaining and combination walls to a maximum height of 15 ½ feet to accommodate accessibility and ADA compliant ramps; o Installation of a new 12-foot flagpole; o Construction of mechanical equipment and refuse storage area; o Installation of new bike and storage area; o Installation of vehicular entry gate for park security; and, o Installation of on-site lighting standards and poles up to 16 feet in height. • Condition No. 57: An Illuminated mock-up of one of the proposed -10 16-foot-tall light poles shall be placed prior to installation for review by the Director of Community Development • Condition No. 60: No outdoor lighting is permitted where the light source or fixture, if located on a building, is above the line of the eaves. If the light source or fixture is located on a building with no eaves, or if located on a standard or pole, the light source or fixture shall not be more than 10 16 feet above existing grade, adjacent to the building or pole. • Condition No. 61: The parking lot light standards and poles shall be limited to a maximum height of 10 16 feet, as measured from the adjacent finished grade. Section 5: Pursuant to the provisions of the California Environmental Quality Act, Public Resources Code Sections 21000 et. seq. ("CEQA"), the State's CEQA Guidelines, California Code of Regulations, Title 14, Section 15000 et. seq., the City's Local CEQA Guidelines, and Government Code the proposed project has been found to be categorically exempt under Section 15301 (Existing Facilities) of the California Guidelines for Implementation of the CEQA. Specifically, the revisions involve an increase in light standard and pole heights up to 16 feet in height, which are considered Class 1 exemptions that consist of the operation, repair, maintenance, permitting, leasing, A-4 Resolution No. 2021-__ Page 5 of 16 licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use Section 6: The City Clerk shall certify to the passage, approval, and adoption of this Resolution, and shall cause this Resolution and her certification to be entered in the Book of Resolutions of the City Council. Section 7: The time within which judicial review of the decision reflected in this Resolution must be sought is governed by Section 1094.6 of the California Code of Civil Procedure and/or Section 21167 of the California Public Resources Code. PASSED, APPROVED and ADOPTED this 21st day of September 2021. _________________________________ Eric Alegria, Mayor ATTEST: ____________________________ Teresa Takaoka, City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF RANCHO PALOS VERDES ) I, Teresa Takaoka, City Clerk of the City of Rancho Palos Verdes, do hereby certify that the above Resolution No. 2021-__, was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on September 21, 2021. __________________________________ CITY CLERK A-5 Resolution No. 2021-__ Page 6 of 16 EXHIBIT 'A' REVISION NO. 1 CONDITIONS OF APPROVAL FOR CONDITIONAL USE PERMIT, VARIANCE, MAJOR GRADING PERMIT & SITE PLAN REVIEW (CASE NO. PLCU-0007) 1. Approval of this permit shall not be construed as a waiver of applicable and appropriate zoning regulations, or any Federal, State, County and/or City laws and regulations. Unless otherwise expressly specified, all other requirements of the City of Rancho Palos Verdes Municipal Code (RPVMC) shall apply. 2. One year after the issuance of the Certificate of Occupancy for the Community Center building, the Planning Commission shall review the Conditions of Approval contained herein at a duly noticed public hearing. As part of the review, the Planning Commission shall assess the project’s compliance with the Conditions of Approval and the adequacy of the conditions imposed. At that time, the Planning Commission may add, delete, or modify any conditions of approval as evidence presented at the hearing demonstrates are necessary and appropriate to address impacts resulting from operation of the project. Notice of the review hearing shall be published and provided to owners of property within a 500-foot radius of the site, to persons requesting notice, to all affected homeowners associations, and to the property owner, in accordance with the RPVMC. As part of this one-year review, the Planning Commission shall consider, among other things, the parking conditions, circulation patterns, lighting, landscaping, noise, and operational hours. The Planning Commission may require such subsequent additional reviews, as the Planning Commission deems appropriate. This provision shall not be construed as a limitation on the City’s ability to enforce any provision of the RPVMC regarding this project. 3. Pursuant to RPVMC Section 17.78.040, the Director of Community Development is authorized to make minor modifications to the approved plans and any o f the conditions of approval if such modifications will achieve substantially the same results as would strict compliance with the approved plans and conditions. Substantial changes to the project shall be considered a revision and require approval by the final body that approved the original project, which may require new and separate environmental review and public notification. 4. The project development on the site shall conform to the specific standards contained in these Conditions of Approval or, if not addressed herein, shall conform to the Institutional zoning district development standards of the RPVMC, including but not limited to height, setback standards. 5. In the event that any of these conditions conflict with the recommendations and/or requirements of another permitting agency or City department, the stricter standard shall apply. A-6 Resolution No. 2021-__ Page 7 of 16 6. Unless otherwise designated in these conditions, all construction shall be completed in substantial conformance with the plans stamped APPROVED by the City with the effective date of this Resolution. 7. This approval is only for the items described within these conditions and identified on the stamped APPROVED plans and is not an approval of any existing illegal or legal non-conforming structures on the property, unless the approval of such illegal or legal non-conforming structure is specifically identified within these conditions or on the stamped APPROVED plans. 8. The construction site and adjacent public and private properties and streets shall be kept free of all loose materials resembling trash and debris in excess of that material used for immediate construction purposes. Such excess material may include, but not be limited to: the accumulation of debris, garbage, lumber, scrap metal, concrete asphalt, piles of earth, salvage materials, abandoned or discarded furniture, appliances or other household fixtures. 9. All construction sites shall be maintained in a secure, safe, neat and orderly manner, to the satisfaction of the City’s Building Official. All construction waste and debris resulting from a construction, alteration or repair project shall be remov ed on a weekly basis by the contractor or property owner. Existing or temporary portable bathrooms shall be provided during construction. Portable bathrooms shall be placed in a location that will minimize disturbance to the surrounding property owners, to the satisfaction of the City’s Building Official. 10. Permitted hours and days for construction activity are 7:00 a.m. to 6:00 p.m., Monday through Friday, 9:00 a.m. to 5:00 p.m. on Saturday, with no construction activity permitted on Sundays or on the legal holidays specified in RPVMC Section 17.96.920. During demolition, construction and/or grading operations, trucks shall not park, queue and/or idle at the project site or in the adjoining street rights -of- way before 7:00 a.m. Monday through Friday and before 9:00 a.m. on Saturday, in accordance with the permitted hours of construction stated in this condition. When feasible to do so, the construction contractor shall provide staging areas on - site to minimize off-site transportation of heavy construction equipment. These areas shall be located to maximize the distance between staging activities and neighboring properties, subject to approval by the building official. 11. If construction projects that are accessible from a street right-of-way or an abutting property and which remain in operation or expect to remain in operation for over 30 calendar days, the City shall provide temporary construction fencing, as defined in RPVMC Section 17.56.050(C). Unless required to protect against a safety hazard, temporary construction fencing shall not be erected sooner than 15 days prior to commencement of construction. Project Specific Conditions A-7 Resolution No. 2021-__ Page 8 of 16 12. This approval allows for the following: • Demolition of five existing buildings (18,574 ft2 in gross area), parking, ancillary site improvements and landscaping; • Construction of a new 6,790 gross ft2 single-story building (community center) and adjacent 137 ft2 of covered patio areas with an overall height of 16 feet – 6 ¼ inches; • Construction of a 400 ft2 storage facility at 12 feet in height for City and emergency supplies; • Construction of a 54-stall parking lot located adjacent to building and playground, including four clean air vehicle spaces; • Construction of a naturalistic children’s playground area in the upper terrace; • Construction of one full basketball court and a half-court basketball court in the upper terrace; • Renovation of two existing paddle tennis courts in the upper t errace; • Construction of walking paths throughout park area along with upper and lower lawn areas; • Construction of an outdoor tiered seating area between the middle- and upper- terraces; • Construction of a lawn area in the lower terrace; • Utilization of existing Forrestal Drive entrance into the park; • Installation of low-impact, native and drought-tolerant landscaping, including 30-foot to 100-foot buffer zone between the building and southerly slope; • 9,000 cubic yards combined balanced on-site grading (4,500 cubic yards of cut and 4,500 cubic yards of fill); • Grading cut and fill over 5 feet in height to support an Americans with Disability Act (ADA) access ramp between the middle- and upper terraces; • Construction of retaining and combination walls to a maximum height of 15 ½ feet to accommodate accessibility and ADA compliant ramps; • Installation of a new 12-foot flagpole; • Construction of mechanical equipment and refuse storage area; • Installation of new bike and storage area; • Installation of vehicular entry gate for park security; and, • Installation of on-site lighting standards and poles up to 16 feet in height. (AS REVISED BY THE CITY COUNCIL ON SEPTEMBER 21, 2021) 13. The height of the proposed community center shall be 16 feet-6 ¼ inches tall, as measured from the highest existing grade covered by the structure (elev. 448.00 feet) to the highest roof ridgeline (464.525 feet). BUILDING HEIGHT CERTIFICATION IS REQUIRED TO BE PROVIDED BY A LICENSED LAND SURVEYOR OR CIVIL ENGINEER PRIOR TO ROOF A-8 Resolution No. 2021-__ Page 9 of 16 SHEATHING INSPECTION. 14. The height of the proposed accessory storage building shall not exceed a height of 12 feet as measured as measured from the lowest preconstruction grade adjacent to the foundation wall to the ridge. 15. Unless modified by the approval of future planning applications, the approved community center building and storage building shall maintain the following setbacks: • Front & Street Side- 25 feet (abutting a dedicated street) • Interior Side & Rear- 20 feet Grading Permit Conditions 16. The following maximum quantities and depths of grading are approved for the project site as shown on the grading plan reviewed and approved by the Planning Commission: a. 9,000 cubic yards of combined on-site grading (4,500 cubic yards of cut and 4,500 cubic yards of fill) with retaining walls up to 12 feet in height in support of the proposed improvements. b. Cut and fill depths up to 10 feet in height No export or import of earth material shall occur with the exception of base material and other construction related material. 17. The Director of Community Development shall be authorized to allow deviations to the project grading quantities up to 200 cubic yards over the stated maximum quantities for unforeseen circumstances due to conditions encountered in the field provided that such deviation or modification to the grading quantities achieve substantially the same results as with the strict compliance with the grading plan. Any modifications resulting in additional grading in excess of the above amounts shall require approval of an amendment to the grading permit by the Planning Commission at a duly noticed public hearing. This is a balanced grading project. No export or import of earth shall be permitted, except for rock material or fine grading materials, such as select fill. 18. Prior to the final inspection of the precise grading, a certified as -built grading plan prepared and wet-stamped by a license engineer shall be reviewed and approved by the Building Official and the Director of Public Works. If applicable, the as -built grading plan shall identify any revisions to the grading plan. 19. For all grading, landscaping and construction activities, the City shall employ effective dust control techniques, either through screening and/or watering. A-9 Resolution No. 2021-__ Page 10 of 16 20. PRIOR TO ISSUANCE OF GRADING OR BUILDING PERMITS, haul routes to transport soil shall be approved by the Public Works Department, if applicable. 21. PRIOR TO THE ISSUANCE OF GRADING OR BUILDING PERMITS, the contractor shall demonstrate to the satisfaction of the Director of Community Development how dust generated by the grading activities will be mitigated, so as to comply with the South Coast Air Quality Management District Rule 403 and the RPVMC requirements, which require watering for the control of dust. 22. PRIOR TO THE ISSUANCE OF GRADING OR BUILDING PERMITS, the project geologist shall review and approve final plans and specifications and shall stamp and sign such plans and specifications. 23. PRIOR TO ISSUANCE OF GRADING OR BUILDING PERMITS, the City shall submit for review and approval a drainage plan that complies with the National Pollutant Discharge Elimination System (NPDES) permits for stormwater discharges. 24. All grading shall be monitored by a licensed engineering geologist and/or soils engineer in accordance with the applicable provisions of the RPMVC and the recommendations of the Director of Public Works. Written reports, summarizing grading activities, shall be submitted on a weekly basis to t he Director of Public Works and the City’s Building Official. 25. Grading activity on-site shall occur in accordance with all applicable City safety standards. 26. If applicable, any water features, including bioswales, shall be lined to prevent percolation of water into the soil. Designs of all water features shall be included on the grading plans submitted for review by the City’s Building Official and the City’s Geologist prior to the issuance of any grading permits. 27. Prior to the final grading inspection by the Building and Safety Division, the graded slopes shall be properly maintained in accordance with the project landscape plan. Plan materials shall generally include significant low ground cover to impede surface water flows. Safety Conditions 28. PRIOR TO THE ISSUANCE OF ANY GRADING OR BUILDING PERMITS, the project plans shall be reviewed and approved by the Los Angeles Count y Fire Department to ensure compliance with the fire code and fuel modification requirements. A-10 Resolution No. 2021-__ Page 11 of 16 29. PRIOR TO THE ISSUANCE OF ANY GRADING OR BUILDING PERMITS, the City shall contract with a security consultant to develop a Safety & Security Plan, which incorporates the following safety design elements: • Clear points of entry and improved sight lines in the final design; • Appropriately placed exterior and interior security cameras and motion sensors with lighting; • Appropriate low-level landscaping; • Control of ingress and egress points during operating hours and non - operating hours; • Glass break sensors; • On-site security lighting incorporating comprehensive best practices in lighting design throughout the park grounds and building; • Ability to secure park perimeter at night through fencing and improved entrance gates for both pedestrian and vehicular access points; • Ability to make restroom and vestibule area secured and inaccessible during community center non-operating hours; • Reduction/elimination of blind spots; , • Increased utilization of the park combined with increased staff supervision 30. The on-site surveillance system, including security cameras and motion sensors shall be maintained by the City in perpetuity. 31. The community center open lobby, restrooms and accompanying sink areas shall be designed to be secured on a nightly basis with a roll-down security gate or other means to secure the area and prevent hour use. Landscape and Park Improvement Conditions 32. A final Landscape Plan shall be prepared by a qualified Landscape Architect in accordance with the standards set forth in the RPVMC. The Landscape Plan shall be reviewed and approved by the Director of Community Development, a qualified Landscape Architect, and/or an Arborist hired by the City, prior to the issuance of any building or grading permits. The Landscape Plan shall include, at include, a minimum, the plant species (Latin and common names), growth rate, and maximum height at maturity of all proposed trees. During the Director’s review, the Landscape Plan shall also be made available to the public for review. The Landscape Plan shall comply with the City’s Water Efficient Landscape Ordinance, the View Preservation Ordinance, the planting requirements, the irrigation system design criteria, and all other requirements RPVMC. All new trees and foliage shall not exceed 16-feet in height, as measured from the grade adjacent to the tree or foliage. The Landscape Plan shall also include an Integrated Pest Management Plan that addresses the use of grass-cycling and pesticides for the lawn and landscape areas. A-11 Resolution No. 2021-__ Page 12 of 16 33. Prior to approval of the landscape plan, the project shall comply with the City’s Low Impact Development Ordinance, as applicable. Construction Conditions 34. All construction vehicles onsite shall minimize idling time by requiring that equipment be shut down after 5 minutes when not in use (as required by the State airborne toxics control measure, 13 CCR § 2485). Clear signs that lists this requirement shall be posted with the requirements for workers at the entrances to the site and provide a plan for the enforcement of this requirement including a phone number to contact a designated City employee (i.e. project manager). 35. Unless safety provisions require otherwise, the construction contractor shall adjust all audible back‐up alarms to the lowest volume appropriate for safety purposes (i.e. still maintaining adequate signal‐to‐noise ratio for alarm effectiveness). The contractor shall consider signal persons, strobe lights, or alternative safety equipment and/or processes as allowed for reducing reliance on high ‐amplitude sonic alarms. 36. The project shall utilize construction equipment equipped with standard noise insulating features during construction to reduce source noise levels. 37. All project construction equipment shall be properly maintained to assure that no additional noise, due to worn or improperly maintained parts is generated. 38. Construction of the project should not impede upon any City Council-approved public trails in the immediate area. 39. PRIOR TO THE ISSUANCE OF ANY GRADING OR BUILDING PERMITS, a Staging Plan shall be prepared and reviewed by the Director of Community Development, which includes, but is not limited to, the identification of equipment staging and construction-associated parking. Operational Conditions 40. Pursuant to RPVMC Section 12.16.030, the Ladera Linda park ground hours shall be one hour before sunrise to one hour after sunset, seven days a week, or as designated by City Council action. 41. The Ladera Linda parking lot shall be open at 8:00 a.m. to one hour past dusk or to one-half hour after classes end, whichever is later, seven days a week, or to one-half hour past the ending time of an authorized event, or as designated by City Council action. 42. The Ladera Linda Park Community Center hours shall be 8:00 a.m. to 9 p.m. seven days a week, or as designated by City Council action. Operating hours may be extended if rentals are scheduled, or for City conducted business, such as public meetings. A-12 Resolution No. 2021-__ Page 13 of 16 43. Rental for purposes of the use of the community center shall mean any contracted or permitted use of a park facility by an individual, business, non -profit, HOA, or the City, and hours of use shall be limited to between 10:00 a.m. and 9:00 p.m. 44. Classes (instructor-led class, either private or City-sponsored) shall be conducted only between 8:00 a.m. and 9:00 p.m. 45. No more than two private rentals per month shall be allowed after 5 :00 p.m. This restriction shall not apply to non-profits, City events, or HOA rentals. 46. No more than eight special events (a large City-sponsored or permitted private event) shall be allowed per calendar year. Special events that extend until after 9:00 P.M. shall only be permitted upon approval of a Special Event Permit. 47. All maintenance and grounds-keeping equipment shall be entirely enclosed when not in use. Parking Conditions 48. No fewer than 54 on-site parking spaces consisting of standard parking spaces, electric and clean air vehicle spaces per the CalGreen Code, and accessible spaces per Title 24. 49. All parking, loading and access shall comply with RPVMC Chapter 17.50 (Nonresidential Parking and Loading Standards). 50. PRIOR TO THE ISSUANCE OF ANY GRADING OR BUILDING PERMITS, a Parking Plan shall be reviewed and approved by the Director of Community Development that shall include, but not be limited to, parking striping, directional arrows, wheel stops or curbs, landscaping, way finding signs and other necessary parking and circulation amenities. 51. All proposed driveways and aisle shall be designed in substantially the same alignment as shown on the propose project site plan, subject to final design review and approval by the Los Angeles County Fire Department and Director of Public Works. 52. Prior to the installation of the bicycle storage lockers, a color sample for the locker exterior shall be reviewed and approved by the Director of Community Development. On-Site Walk and Pathway Conditions 53. The location and number of on-site walk and pathways shall generally comply with the project plans. These walk and pathways shall be constructed pursuant to the standards approved by the Director of Public Works. A-13 Resolution No. 2021-__ Page 14 of 16 54. Handicap access ramps shall be installed in accordance with the current standards established by the Americans with Disabilities Act. 55. All sidewalks and pathways throughout the project site shall be designed to comply with the minimum width standards set forth in the most recent Disabled Accessibility Guidebook. Site Lighting Conditions 56. The Lighting Plan approved by the Planning Commission shall comply with the Non-Residential Outdoor Light Ordinance pursuant to RPVMC Section 17.56.040. An as-built lighting plan shall be submitted to the City prior to the final inspection and shall include, but not limited to, the location, height, number of lights, wattage and estimates of maximum illumination on site and spill/glare at properties lines for all exterior circulation lighting, outdoor building lighting, walking and sidewalk lighting, parking lot lighting, landscape ambiance lighting and sign lighting. The Lighting Plan shall be submitted for review and approval by the Director of Community Development prior to the issuance of any building permit. 57. An Illuminated mock-up of one of the proposed 16-foot-tall light poles shall be placed prior to installation for review by the Director of Community Development. (AS REVISED BY THE CITY COUNCIL ON SEPTEMBER 21, 2021) 58. There shall be a trial period of thirty (30) days from the installation of all the project exterior lighting, including building and parking lot lighting, during which the lighting shall be assessed for potential impacts to the surrounding properties. At the end of the thirty (30) day period, the Director of Community Development may require additional screening or reduction in the intensity or numbers of lights which are determined to be excessively bright or otherwise create adverse impacts. Furthermore, said lighting shall be reviewed as part of the one-year compliance review described in Condition No. 3. 59. Parking and security lighting shall be kept to minimum safety standards and shall conform to City requirements. Fixtures shall be shielded to emit light below 90 degrees so that only the project site is illuminated; there shall be no spillover onto residential properties or halo into the night sky. 60. No outdoor lighting is permitted where the light source or fixture, if located on a building, is above the line of the eaves. If the light source or fixture is located on a building with no eaves, or if located on a standard or pole, the light source or fixture shall not be more than 16 feet above existing grade, adjacent to the building or pole. (AS REVISED BY THE CITY COUNCIL ON SEPTEMBER 21, 2021) A-14 Resolution No. 2021-__ Page 15 of 16 61. The parking lot light standards and poles shall be limited to a maximum height of 16 feet, as measured from the adjacent finished grade. (AS REVISED BY THE CITY COUNCIL ON SEPTEMBER 21, 2021) 62. The lighting bollards shall be limited to a maximum height of 42 inches, as measured from adjacent finished grade. 63. The use of laser lights, strobe lights, flashing lights, or any similar lighting shall be prohibited during all events. Utility Conditions 64. Prior to issuance of the final inspection for the project grading, all new utilities exclusively serving the project site shall be placed underground including, but not limited to, cable, telephone, electrical, gas and water. All appropriate permits shall be obtained for any such installation. 65. No above ground utility structure cabinets, poles, pipes, or valves shall be constructed within the public rights-of-way without prior approval of the Director of Public Works. If permitted, above ground utility structure cabinets, pipes, or valves shall not impede on the pedestrian circulation flow and shall be painted a color to the satisfaction of the Director of Community Development. The use of above ground utility poles is prohibited. 66. The project shall comply with all recorded easements on the property. Noise and Mechanical Equipment 67. If applicable, all new mechanical equipment, regardless of its location, shall be housed in enclosures designed to attenuate noise to a level of 65 dBA CNEL at the project site’s property lines. 68. Mechanical equipment shall be oriented away from any sensitive receptors such as neighboring residences, and where applicable, must be installed with any required acoustical shielding. 69. Use of amplified sound in excess of 65 dB at the property lines shall require a special event permit pursuant to RPVMC Section§ 12.20.040. 70. The use of indoor amplified music shall be permitted between 11:00 a.m and 8:00 p.m. Music amplification or reproduction equipment shall not be operated in such a manner that it is plainly audible from the nearest property line in any direction from the community center building for classes or exercise programs . Use of amplified music outdoors shall require a special event permit; not be allowed after 9 p.m.; speakers shall be oriented away from residential property and sound shall not be in excess of 65 dB at the property lines. A-15 Resolution No. 2021-__ Page 16 of 16 71. All deliveries of goods and supplies; trash pick -up, including the use of parking lot trash sweepers; and the operation of machinery or me chanical equipment which emits noise levels in excess of 65 dBA, as measured from the closest property line to the equipment, shall only be allowed between the hours of 8:00 a.m. and dusk, Monday through Sunday . April 6, 2021 City Council-Approved Conditions 72. Prior to on-site grading or construction activities, the City shall place all Discovery Room exhibits/displays into storage at Point Vicente Interpretive Center or at other City facilities as deemed appropriate. After construction is complete, the exhibits/displays that are not incorporated into the Discovery Room, shall remain in storage. 73. Prior to on-site grading or construction activities, the City shall conduct a traffic engineering study to collect baseline traffic data in the area of the park. 74. The City shall perform a parking demand analysis to assess alternatives for the development of a parking management program as part of the annual compliance review. 75. The access stairs between the upper tier of the project site and the adjacent property in the area of the lower soccer fields shall be removed as part of the park reconstruction. A-16 C-1 I I I RESOLUTION NO. 2021-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES UPHOLDING THE PLANNING COMMISSION-APPROVED CONDITIONAL USE PERMIT, MAJOR GRADING PERMIT, VARIANCE AND SITE PLAN REVIEW FOR THE LADERA LINDA COMMUNITY CENTER AND PARK PROJECT WITH MODIFICATIONS TO THE CONDITIONS OF APPROVAL (CASE NO. PLCU2020- 0007). WHEREAS, on August 20, 2019, after a comprehensive public outreach and engagement effort, the City Council approved the Ladera Linda Community Center and Park Master Plan, which included approving the design of the replacement Community Center, landscaping, ancillary site improvements, as well as factors such as park security, staffing levels' and facility rentals; and, WHEREAS, on October 15, 2019, the City Council reviewed roof design options and directed Staff to study the installation of a solar roof option as part of the detailed construction drawings phase; and, WHEREAS, on December 10, 2020, a 15-day public notice for the public hearing on the project-re.quired planning entitlements was sent to property owners within a 500- foot radius of the project site, interested parties, as well as published in the Peninsula News; and, WHEREAS, on December 31, 2020, an amended public notice was issued to identify additional required project applications that were not previously outlined in the original public notice; and, WHEREAS, on January 26, 2021, the Planning Commission held a public hearing, regarding the proposed project to review plans for the replacement of the Ladera Linda Community Center and Park, as it relates to Chapter 17 (Zoning) of the Rancho Palo Verdes Municipal Code, and continued the public hearing to February 23, 2021, in order to provide staff an opportunity to assess input and incorporate project feedback as necessary; and, WHEREAS, on February 23, 2021, the Planning Commission held a public hearing to further discuss the subject project and after considering public testimony adopted P.C. Resolution No. 2021-02, conditionally approving the requested Conditional Use Permit, Major Grading Permit, Variance and Site Plan review with minute-order recommendations to the City Council; and, WHEREAS, on February 24, 2021, the City Council Public Facilities Subcommittee, consisting of Mayor Alegria and Councilmember Cruikshank, notified City Manager Mihranian to request that an, item be placed on the next available agenda for Resolution 2021-13 Page 1 of 9 C-2 the City Council to consider whether to appeal the Planning Commission's approval of the subject project; and, WHEREAS, on March 2, 2021, the City Council approved the filing of an appeal to the Planning Commission's approval of the subject project and setting the appeal hearing date to April 6, 2021; and WHEREAS, on March 11, 2021, a 15-day public notice of the public hearing regarding the appeal was provided to all property owners within a 500 foot radius of the Property and published in the Palos Verdes Peninsula News; and WHEREAS, Pursuant to the provisions of the California Environmental Quality Act, Public Resources Code Sections 21000 et. seq. ("CEQA"), the State's CEQA Guidelines, California Code of Regulations, Title 14, Section 15000 et. seq., the City's Local CEQA Guidelines, and Government Code the proposed project has been found to be categorically exempt under Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines. Specifically, the project consists of the reconstruction of an existing facility where the new structure will be located on the same site as the structure(s) replaced and will have substantially the same purpose. and capacity; and, WHEREAS, on April 6, 2021, the City Council held a duly noticed public hearing, at which time all interested parties were given an opportunity to be heard and present evidence. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: Section 1: The above recitals are hereby incorporated into this Resolution as set forth herein. Section 2: The project involves the demolition of five existing buildings, parking, ancillary site improvements and landscaping to accommodate the construction of a new 6,790ft2 single-story community center building measuring 16'-6¼" in height, parking for 54 cars on-site, play areas, landscaping, ancillary site improvements and 9,000 yd 3 of combined balanced on-site grading (4,500 yd 3 of cut and 4,500 yd 3 of fill). Section 3: The Conditional Use Permit for the new Ladera Linda Park, 6,790 ft 2 single-story community center, play areas, landscaping, and ancillary site improvements is warranted based on the following findings: A The project site is adequate in size and shape to accommodate the proposed use. The project site is approximately 11.031 acres in size and currently utilized as a park and Community Center with multiple facility buildings, surface parking, playground paving, equipment and paddle tennis I I courts, fields, landscaping and emergency preparedness storage I containers. The proposed project includes the demolition of the existing facilities and improvements, with the exception of the paddle tennis courts, Resolution No 2021-13 Page 2 of 9 C-3 I I I to construct a single Community Center structure that would be approximately 37% of the total gross square footage of the existing facility. Consequently, the' new building would occupy a significantly smaller footprint than the existing buildings and be located in the middle of the existing built areas of the Park. The proposed Community Center and ancillary facilities are sited throughout the 11.031-acre tiered -site, so as to provide enhanced setbacks to adjacent properties and provide enhanced line of sight from the perimeter of the property for security purposes. The proposed 54 on-site parking spaces, which consist of four ADA spaces, four dedicated spaces for clean air vehicles (one Van ADA space included), exceed the parking stalls required for both weekend (42 spaces) and weekday (15 spaces) conditions for the proposed project as outlined in the latest edition of the Institute of Transportation Engineer's Parking_ Generation Manual (5th Edition, 2019). 8. The proposed project relates to streets and highways sufficient to carry the type and quantity of traffic generated by the use. The project replaces the existing Community Center facility, comprised of several buildings, with a -single building that would be less than 40% of the total square footage of the existing facilities. In addition, the new building would occupy a smaller footprint than the existing Community Center buildings within the existing built areas of the Park. Furthermore, the Project will not result in any increases to the existing uses, programming, and activities. Rather, uses, programming and activities are proposed to be limited and regulated, and would, therefore, have substantially the same purpose, but with less capacity than the existing facility that will be replaced. The park does not create a cumulative impact on traffic within the City of Rancho Palos Verdes. The traffic on Forrestal Drive is mostly attributed to the only outlet to over 160 single family homes off Pirate Drive. The proposed Park and Community Center does not affect the traffic signal warrant at the intersection of Palos Verdes Drive South and Forrestal/ Trump National. C. The project site is currently improved with a park use and will continue to serve as such as part of the proposed project. The new Community Center will serve all residents and the community, particularly those located on the east side of the City, as an area for re_creational opportunities as well as for emergency preparedness activities such as, but not limited to, a cooling center and storage location. The height of the proposed Community Center is 16 feet-6 ¼ inches and will not create a significant adverse effect, as residential properties to the east and south of the project site have views of the ocean and Catalina Island oriented in the opposite direction of the proposed building. Furthermore, the building pad of the proposed Community Center will be located approximately 25 feet below the street of access (Forrestal Drive), therefore views from the street and adjacent trails can be observed over the proposed building height. The project will not result in any adverse safety or security impacts, as the City Council design- Resolution No. 2021-13 Page 3 of 9 C-4 approved project includes a comprehensive list of safety measures and designs such as the incorporation of a surveillance system, motion and glass break sensors, perimeter fencing, and lighting design. The project will not result in adverse noise impacts as the project incorporates construction noise regulations, hours of operation for the community center and limitations on mechanical equipment noise. The project lighting will not result in an adverse impact because the site lighting has been designed to comply with RPVMC regulations and to provide for park safety and security. D. The use of the property for a park and community center is consistent with the Institutional-Public General Plan land use designation for the site. The project site is currently a park with a community center and will continue to be utilized as such. The new park and community center will serve all residents and the community, particularly those located on the east side of the City, as an area for recreational opportunities as well as for emergency preparedness activities such as, but not limited to, a cooling center and storage location. Furthermore, the Conservation and Open Space Element of the City's 2018 General Plan Update (pg. COS-.39) identified the Ladera Linda Park and Community Center as an Institutional-Public land use with passive and active amenities including playground and sports equipment, multipurpose rooms and classrooms as well as ancillary site improvements including a parking lot and restrooms. The General Plan also notes that a Master Plan process for the Ladera Linda Park and Community Center was included in the Parks Master Plan Update. Section 4: The Variance for the construction of retaining walls up to 15½ feet in height to support ADA complaint ramps between the middle-tier and upper-tiers of the park is warranted based on the following findings: A. The project site was originally developed as an elementary school with multiple classroom buildings and play areas on a three-tiered site due to the unique and steep topographic conditions in the area, which have been used as a community center and park facilities since the 1980s. The three tiers include a lower, middle, and upper tier with 5-foot to 15-foot transitional slopes between the tiers. The project proposes to maintain the same three- tier park layout and will also include new accessible walking paths and ramps to enhance accessibility and walkability throughout the project site. In order to accommodate an ADA-compliant accessible ramp between the middle and upper tiers of the park, the project proposes to construct a retaining wall with an overall height of up to 15½ feet. The existing site development and requirement to provide for enhanced accessibility to meet ADA requirements present exceptional circumstances that warrant the need to construct a retaining wall that exceeds the height limitations established in the RPVMC. Although other Institutional-zoned properties in the City were developed with similar topographic conditions, the project site is unique in that it was previously developed as an elementary school and the project Resolution No. 2021-13 Page 4 of 9 I I I C-5 I I I proposes to re-develop the site but maintain the existing park's tiered layout but meet current accessibility requirements. 8. The construction of the proposed retaining wall up to 15½ feet in height are necessary for the preservation and enjoyment of a substantial property right, which right is possessed by other property owners under like conditions in the same zoning district. The project site is encumbered by steep topographical conditions iri certain areas of the project site, including transitional slopes between the various tiers of the park that are not present in other developed Institutional zoned properties. As a public facility, owned and operated by the City of Rancho Palos Verdes, the City is required to provide for ADA .accessibility throughout the site and to ensure the safety of the public. C. The construction of the proposed retaining wall up to 15½ feet in height to accommodate an ADA access ramp will not be materially detrimental to the public welfare or injurious to property and improvement in the area, as the construction of the proposed wall will be reviewed and inspected by the City's Building and Safety Division for conformance with the California Building Code and associated geological requirements. In addition, the proposed retaining wall will support the transition slope between the middle and upper tiers of the park. Not granting the Variance application request for the construction of retaining walls up to 15½ feet in height and not accommodating an ADA accessible ramp· would in fact be materially detrimental to the public welfare or injurious to visitors of the park. D. The variance will not be contrary to the objectives of the General Plan or the policies and requirements of the Coastal Specific Plan. The project -site is not located in the City's Coastal Specific Plan. The use of the property as a park and community center is consistent with the City's updated General Plan. The Conservation and Open Space Element (Pg. COS-6) of the City's General Plan includes goals and policies related to Open-Space and Recreation Resources, which promote public access to all recreational land and building additional parks and playfields, where appropriate, for multiple use by various groups .. The proposed retaining wall with an overall height of 15 ½ feet, will provide enhanced ADA accessibility to recreational land and for the use of various groups. Section 5: The Major Grading Permit to conduct 9,000 yd 3 of combined grading consisting of 4,500 yd 3 of cut and 4,500 yd 3 of fill with grading above 5 feet in height is warranted based on the following findings: A. The grading does not exceed that which is necessary for the permitted primary use of the lot. The proposed project is in an Institutional Zoning District, in which the primary use of the lot is a park and Community Center. The new park and community center will serve all residents and the Resolution No. 2021-13 Page 5 of 9 C-6 community, particularly those located on the east side of the City, as an area for recreational opportunities as well as for emergency preparedness activities such as·, but not limited to, a cooling center and storage location. The proposed 9,000 yd 3 of grading will be balanced on-site therefore avoiding the need to export or import soil or rock. Furthermore, the proposed grading will be limited to the existing developed portions of the site, which have been previously graded to support existing improvements. The project grading proposes targeted cut and fill into portions of the existing site to accommodate the proposed park and community center, parking lot, tiered seating, walking paths, ADA compliant accessible ramp, and other ancillary park improvements. In addition, the proposed grading will enhance adequate drainage of the site. B. The proposed project and associated grading will not significantly adversely affect the visual relationships with, nor the views from the viewing areas of neighboring properties because the project site is currently improved with an existing park, building facilities, and ancillary site improvements. The proposed grading will continue to accommodate a park use and a single community center building that would be less than 40% of the total square footage of the existing facility. In addition, the new community center would occupy a smaller footprint than the community center buildings within the existing built areas of the Park. The proposed building height will not create a significant adverse effect, as the height of the community center, as a result of the site grading, will not impact views as observed from neighboring properties due to the topographic conditions in the area. Residential properties to the east and south of the project site have views of the ocean and Catalina Island oriented in the opposite direction of the proposed building. Finally, the building pad of the proposed community center will be located approximately 25 feet below the street of access (Forrestal Drive), whereby views from the street and adjacent trails can be observed over the proposed building height. C. The nature of the grading minimizes disturbance to the natural contours and finished contours are reasonably natural because the proposed grading is generally limited to developed portions of the site. In addition, the proposed grading maintains a majority of the existing contours surrounding the developed areas on the project site .. The project proposes to maintain the existing transitional slope along the south and southwest of the site as well as the slopes between the project site and Forrestal Drive. The finished contours of the project will blend with the existing contours on the existing site. D. The grading takes into account the preservation of natural topographic features and appearances by means of land sculpturing. The project site has been previously graded to accommodate the existing park, parking lot and ancillary site improvements. The proposed grading is generally limited Resolution No. 2021-13 Page 6 of 9 I I I C-7 I I I to developed portions of the site. Moreover, the proposed grading generally follows the existing slope of the property and results in finished slopes that appear reasonably natural. Additionally, although some land-sculpturing is proposed to occur, it is designed so as to blend the manufactured slopes into the natural topography. E. The grading would not cause excessive and unnecessary disturbance of the natural landscape or wildlife habitat through removal of vegetation because the proposed grading area does not contain natural landscape or wildlife habitat. The proposed grading is limited to areas of the project sjte that have been previously graded to accommodate existing structures and ancillary site improvements. F. The grading conforms to the City's standards for grading on slopes, maximum finished slopes, maximum depth of cut and fill, and retaining wall heights with the exception grading on slopes over 50% steepness and the construction of a retaining wall up to 6 feet-11 inches in height along the driveway in the immediate area of the mechanical and refuse enclosures. The proposed grading over slopes with 50% and the retaining wall are consistent with the purpose of the Grading Permit because it will result in the reasonable development of the project site. In addition, the proposed grading and retaining wall will contribute to the overall site accessibility and retention of groundcover to aid against flooding, erosion and other similar hazards. Furthermore, the scenic character of the neighborhood would not be altered as the retaining wall along the driveway would not be readily visible from the public right-of-way as the location of the wall be located below the Forrestal Drive street level. The proposed grading and retaining wall will comply with the goals and policies of the General Plan, as the project supports policies for public health/ safety related to the environment. More specifically, the proposed retaining wall is required to be designed to performance standards that ensure both engineering standards and the topographic treatment of slopes on the property. Furthermore, the City's geotechnical consultant and the Building Official will be required to review and approve engineered grading plans prior to grading permit issuance and inspections will be conducted throughout the process. With these provisions, the proposed deviation will not cause a detrimental impact to public safety and/or other properties in the vicinity of the project. Notice of this decision shall be given to the Applicant and to all owners of property adjacent to the property Section 6: The Site Plan Review for the proposed ancillary site improvements including, but not limited to, the accessory structures, flag pole, mechanical equipment and parking comply with all applicable Code requirements. Section 7: In order to further mitigate any potential project impacts to neighboring properties in the area, the City Council also modifies the Planning- Resolutio_n No. 2021-13 Page 7 of9 C-8 Commission approved Conditions of Approval to include the following Conditions of Approval: • Condition No. 72 -Prior to on-site grading or construction activities, the City shall place all Discovery Room exhibits/displays into storage at Point Vicente Interpretive Center or at other City facilities as deemed appropriate. After construction is complete, the exhibits/displays that are not incorporated into the Discovery Room, shall remain in storage. • Condition No. 73 -Prior to on-site grading or construction activities, the City shall conduct a traffic engineering study to collect baseline traffic data in the area of the park. • Condition No. 74 -The City shall perform a parking demand analysis to assess alternatives for the development of a parking management program as part of the annual compliance review. • Condition No. 75 -The access stairs between the upper tier of the project site and the adjacent property in the area of the lower soccer fields shall be removed as part of the park reconstruction. Section 8: Pursuant to the provisions of the California Environmental Quality Act, I Public Resources Code Sections 21000 et. seq. ("CEQA"), the State's CEQA Guidelines, I California Code of Regulations, Title 14, Section 15000 et. seq., the City's Local CEQA Guidelines, and Government Code the proposed project has been found to be categorically exempt under Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines. Specifically, the project consists of the reconstruction of an existing facility where the new structure will be located on the same site as the structure(s) replaced and will have substantially the same purpose and capacity. Section 9: The City Clerk shall certify to the passage, approval, and adoption of this Resolution, and shall cause this Resolution and her certification to be entered in the Book of Resolutions of the City Council. Section 10: The time within which judicial review of the decision reflected in this Resolution must be sought is governed by Section 1094.6 of the California Code of Civil Procedure and/or Section 21167 of the California Public Resources Code. Resolution No 2021-13 Page 8 of 9 I C-9 I I I PASSED, APPROVED and ADOPTED this 6th day of April 2021. ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF RANCHO PALOS VERDES ) I, Emily Colborn, City Clerk of the City of Rancho Palos Verdes, do hereby certify that the above Resolution No. 2021-13, was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on April 6, 2021. Resolution No. 2021-13 Page 9 of 9 C-10 I 1. 2. I 3. I 4. EXHIBIT 'A' RESOLUTION NO. 2021-13 LADERA LINDA COMMUNITY CENTER AND PARK PROJECT CONDITIONS OF APPROVAL FOR CONDITIONAL USE PERMIT, VARIANCE, MAJOR GRADING PERMIT & SITE PLAN REVIEW (CASE NO. PLCU-0007) Approval of this permit shall not be construed as a waiver of applicable and appropriate zoning regulations, or any Federal, State, County and/or City laws and regulations. Unless otherwise expressly specified, all other requirements of the City of Rancho Palos Verdes Municipal Code (RPVMC) shall apply. No later than one year after the issuance of the Certificate of Occupancy for the Community Center building, the City Council shall review the Conditions of Approval contained herein at a duly noticed public hearing. As part of the review, the City Council Commission shall assess the project's compliance with the Conditions of Approval and the adequacy of the conditions imposed. At that time, the City Council may add, delete, or modify any conditions of approval as evidence presented at the hearing demonstrates are necessary and appropriate to address impacts resulting from operation of the project. Notice of the review hearing shall be published and provided to owners of property within a 500-foot radius of the site, to persons requesting notice, to all affected homeowners associations, and to the property owner, in accordance with the RPVMC. As part of this review, the City Council shall consider, among other things, the parking conditions, circulation patterns, lighting, landscaping, noise, and operational hours. The City Council may require such subsequent additional reviews, as the City Council deems appropriate. This provision shall not be construed as a limitation on the City's ability to enforce any provision of the RPVMC regarding this project. The City Council may remand this review to the Planning Commission to provide recommendations in the advisory capacity. In this case, the Planning Commission shall conduct a duly noticed public hearing pursuant to public notification requirements stated above. Pursuant to RPVMC Section 17.78.040, the Director of Community Development is authorized to make minor modifications· to the approved plans and any of the conditions of approval if such modifications will achieve substantially the same results as would strict compliance with the approved plans and conditions. SubstantiaLcba □ges __ to-tl:le-projeGt-st:iall-0e--e0nsidered a-revision-an-ct-require - approval by the final body that approved the original project, which may require new and separate environmental review and public notification. The project development on the site shall conform to the specific standards contained in these Conditions of Approval or, if not addressed herein, shall 1 Resolution No. 2021-13 Exhibit A Page 1 of 11 C-11 5. conform to the Institutional zoning district development standards of the RPVMC, including but not limited to height, setback standards. In the event that any of these conditions conflict with the recommendations and/or requirements of another permitting agency or City department, the stricter standard shall apply. 6. Unless otherwise designated in these conditions, all construction shall be completed in substantial conformance with the plans stamped APPROVED by the City with the effective date of this Resolution. 7. This approval is only for the items described within these conditions and identified on the stamped APPROVED plans and is not an approval of any existing illegal or legal non-conforming structures on the property, unless the approval of such illegal or legal non-conforming structure is specifically identified within these conditions or on the stamped APPROVED plans. 8. 9. The construction site and adjacent public and private properties and streets shall be kept free of all loose materials resembling trash and debris in excess of that material used for immediate construction purposes. Such excess material may include, but not be limited to: the accumulation of debris, garbage, lumber, scrap metal, concrete asphalt, piles of earth, salvage materials, abandoned or discarded furniture, appliances or other household fixtures. All construction sites shall be maintained in a secure, safe, neat and orderly manner, to the satisfaction of the City's Building Official. All construction waste and debris resulting from a construction, alteration or repair project shall be removed on a weekly basis by the contractor or property owner. Existing or temporary portable bathrooms shall be provided during construction. Portable bathrooms shall be placed in a location that will minimize disturbance to the surrounding property owners, to the satisfaction of the City's Building Official. 10. Permitted hours and days for construction activity are 7:00 a.m. to 6:00 p.m., Monday through Friday, 9:00 a.m. to 5:00 p.m. on Saturday, with no construction activity permitted on Sundays or on the legal holidays specified in RPVMC Section 17.96.920. During demolition, construction and/or grading operations, trucks shall not park, queue and/or idle at the project site or in the adjoining street rights-of- way before 7:00 a.m. Monday through Friday and before 9:00 a.m. on Saturday, in accordance with the permitted hours of construction stated in this condition. When feasible to do so, the construction contractor shall provide staging areas on- site to minimize off-site transportation of heavy construction equipment. These areas shall be located to maximize the distance between staging activities and neighboring properties, subject to approval by the building official. 11. If construction projects that are accessible from a street right-of-way or an abutting property and which remain in operation or expect to remain in operation for over 2 Resolution No. 2021-13 Exh1b1t A Page 2 of 11 I I I C-12 I I I 30 calendar days, the City shall provide temporary construction fencing, as defined in RPVMC Section 17.56.050(C). Unless required to protect against a safety hazard, temporary construction fencing shall not be erected sooner than 15 days prior to commencement of construction. Project Specific Conditions 12. This approval allows for the following: • Demolition of five existing buildings (18,574 ft2 in gross area), parking, ancillary site improvements and landscaping; • Construction of a new 6,790 gross ft2 single-story building (community center) and adjacent 137 ft2 of covered patio areas with an overall height of 16 feet - 6 ¼ inches; • Construction of a 400 ft2 storage facility at 12 feet in height for City and emergency supplies; • Construction of a 54-stall parking lot located adjacent to building and playground, including four clean air vehicle spaces; • Construction of a naturalistic children's playground area in the upper terrace; • Construction of one full basketball court and a half-court basketball court in the upper terrace; • Renovation of two existing paddle tennis courts in the upper terrace; • Construction of walking paths throughout park area along with upper and lower lawn areas; • Construction of an outdoor tiered seating area between the middle-and upper-terraces; • Construction of a lawn area in the lower terrace; • Utilization of existing Forrestal Drive entrance into the park; • Installation of low-impact, native and drought-tolerant landscaping, including 30-foot to 100-foot buffer zone between the building and southerly slope; • 9,000 cubic yards combined balanced on-site grading (4,500 cubic yards of cut and 4,500 cubic yards of fill); • Grading cut and fill over 5 feet in height to support an Americans with Disability Act (ADA) access ramp between the middle-and upper terraces; • Construction of retaining and combination walls to a maximum height of 15 ½ feet to accommodate accessibility and ADA compliant ramps; • Installation of a new 12-foot flagpole; • Construction of mechanical equipment and refuse storage area; • Installation of new bike and storage area; • Installation of vehicular entry gate for park security; and, • Installation of on-site lighting. 3 Resolution No. 2021-13 Exhibit A Page 3 of 11 C-13 13. The height of the proposed community center shall be 16 feet-6 ¼ inches tall, as measured from the highest existing grade covered by the structure (elev. 448.00 feet) to the highest roof ridgeline (464.525 feet). BUILDING HEIGHT CERTIFICATION IS REQUIRED TO BE PROVIDED BY A LICENSED LAND SURVEYOR OR CIVIL ENGINEER PRIOR TO ROOF SHEATHING INSPECTION 14. The height of the proposed accessory storage building shall not exceed a height of 12 feet as measured as measured from the lowest preconstruction grade adjacent to the foundation wall to the ridge. 15. Unless modified by the approval of future planning applications, the approved community center building and storage building shall maintain the following setbacks: • Front & Street Side-25 feet (abutting a dedicated street) • Interior Side & Rear-20 feet Grading Permit Conditions I 16. The following maximum quantities and depths of grading are approved for the 1 project site as shown on the grading plan reviewed and approved by the City Council: a. 9,000 cubic yards of combined on-site grading (4,500 cubic yards of cut and 4,500 cubic yards of fill) with retaining walls up to 12 feet in height in support of the proposed improvements. b. Cut and fill depths up to 10 feet in height No export or import of earth material shall occur with the exception of base material and other construction related material. 17. The Director of Community Development shall be authorized to allow deviations to the project grading quantities up to 200 cubic yards over the stated maximum quantities for unforeseen circumstances due to conditions encountered in the field provided that such deviation or modification to the grading quantities achieve substantially the same results as with the strict compliance with the grading plan. Any modifications resulting in additional grading in excess of the above amounts shall require approval of an amendment to the grading permit by the City Council at a duly noticed public hearing. This is a balanced grading project. No export or import of earth shall be permitted, except for rock material or fine grading materials, such as select fill. 4 Resolution No 2021-13 Exhibit A Page 4 of 11 I C-14 I I I 18. Prior to the final inspection of the precise grading, a certified as-built grading plan prepared and wet-stamped by a license engineer shall be reviewed and approved by the Building Official and the Director of Public Works. If applicable, the as-built grading plan shall identify any revisions to the grading plan. 19. For all grading, landscaping and construction activities, the City shall employ effective dust control techniques, either through screening and/or watering. 20. PRIOR TO ISSUANCE OF GRADING OR BUILDING PERMITS, haul routes to transport soil shall be approved by the Public Works Department, if applicable. 21. PRIOR TO THE ISSUANCE OF GRADING OR BUILDING PERMITS, the. contractor shall demonstrate to the satisfaction of the Director of Community Development how dust generated by the grading activities will be mitigated, so as to comply with the South Coast Air Quality Management District Rule 403 and the RPVMC requirements, which require watering for the control of dust. 22. PRIOR TO THE ISSUANCE OF GRADING OR BUILDING PERMITS, the project geologist shall review and approve final plans and specific"ations and shall stamp and sign such plans and specifications. 23. PRIOR TO ISSUANCE OF GRADING OR BUILDING PERMITS, the City s.hall submit for review and approval a drainage plan that complies with the National Pollutant Discharge Elimination System (NPDES) permits for stormwater discharges. 24. All grading shall be monitored by a licensed engineering geologist and/or soils engineer in accordance with the applicable provisions of the RPMVC and the recommendations of the Director of Public Works. Written reports, summarizing grading activities, shall be submitted on a weekly basis to the Director of Public Works and the City's Building Official. 25. Grading activity on-site shall occur in accordance with all applicable City safety standards. 26. If applicable, any water features, including bioswales, shall be lined to prevent percolation of water into the soil. Designs of all water features shall be included on the grading plans submitted for review by the City's Building Official and the City's Geologist prior to the issuance of any grading permits. 27. Prior to the final grading inspection by the Building and Safety Division, the graded slopes shall be properly maintained in accordance with the project landscape plan. Plan materials shall generally include significant low ground cover to impede surface water flows. 5 Resolution No. 2021-13 Exhibit A Page 5 of 11 C-15 Safety Conditions 28. PRIOR TO THE ISSUANCE OF ANY GRADING OR BUILDING PERMITS, the project plans shall be reviewed and approved by the Los Angeles County Fire Department to ensure compliance with the fire code and fuel modification requirements. 29. PRIOR TO THE ISSUANCE OF ANY GRADING OR BUILDING PERMITS, the City shall contract with a security consultant to develop a Safety & Security Plan, which incorporates the following safety design elements: • Clear points of entry and improved sight lines in the final design; • Appropriately placed exterior and interior security cameras and motion sensors with lighting; • Appropriate low-level landscaping; • Control of ingress and egress points during operating hours and non- operating hours; • Glass break sensors; • On-site security lighting incorporating comprehensive best practices in lighting design throughout the park grounds and building; • Ability to secure park perimeter at night through fencing and improved entrance gates for both pedestrian and vehicular access points; • Ability to make restroom and vestibule area secured and inaccessible during community center non-operating hours; • Reduction/elimination of blind spots; , • Increased utilization of the park combined with increased staff supervision 30. The on-site surveillance system, including security cameras and motion sensors shall be maintained by the City in perpetuity. 31. The community center open lobby, restrooms and accompanying sink areas shall be designed to be secured on a nightly basis with a roll-down security gate or other means to secure the area and prevent hour use. Landscape and Park Improvement Conditions 32. A final Landscape Plan shall be prepared by a qualified Landscape Architect in accordance with the standards set forth in the RPVMC. The Landscape Plan shall be reviewed and approved by the Director of Community Development, a qualified Landscape Architect, and/or an Arborist hired by the City, prior to the issuance of any building or grading permits. The Landscape Plan shall include, at include, a minimum, the plant species (Latin and common names), growth rate, and maximum height at maturity of all proposed trees. During the Director's review, the Landscape Plan shall also be made available to the public for review. The Landscape Plan shall comply with the City's Water Efficient Landscape 6 Resolution No. 2021-13 Exhibit A Page 6 of 11 I I I C-16 I I I 33. Ordinance, the View Preservation Ordinance, the planting requirements, the irrigation system design criteria, and all other requirements RPVMC. All new trees and foliage shall not exceed 16-feet in height, as measured from the grade adjacent to the tree or foliage. The Landscape Plan shall also include an Integrated Pest Management Plan that addresses the use of grass-cycling and pesticides for the lawn and landscape areas. Prior to approval of the landscape plan, the project shall comply with the City's Low Impact Development Ordinance, as applicable. Construction Conditions 3.4. All construction vehicles onsite shall mIrnmIze idling time by requmng that equipment be shut down after 5 minutes when not in use (as required by the State airborne toxics control measure, 13 CCR § 2485). Clear signs that lists this requirement shall be posted with the requirements for workers at the entrances to the site and provide a plan for the enforcement of this requirement including a phone number to contact a designated City employee (i.e. project manager). 35. Unless safety provisions require otherwise, the construction contractor shall adjust all audible back-up alarms to the lowest volume appropriate for safety purposes (i.e. still maintaining adequate signal-to-noise ratio for alarm effectiveness). The contractor shall consider signal persons, strobe lights, or alternative safety equipment and/or processes as allowed for reducing reliance on high-amplitude sonic alarms. 36. The project shall utilize construction equipment equipped with standard noise insulating features during construction to reduce source noise levels. 37. All project construction equipment shall be properly maintained to assure that no additional noise, due to worn or improperly maintained parts is generated. 38. Construction of the project should not impede upon any City Council-approved public trails in the immediate area. 39. PRIOR TO THE ISSUANCE OF ANY GRADING OR BUILDING PERMITS, a Staging Plan shall be prepared and reviewed by the Director of Community Development, which includes, but is not limited to, the identification of equipment staging and construction-associated parking. Operational Conditions 40. Pursuant to RPVMC Section 12.16.030, the Ladera Linda park ground hours shall be one hour before sunrise to one hour after sunset, seven days a week, or as designated by City Council action. 7 Resolution No. 2021-13 Exhibit A Page 7 of 11 C-17 41. The Ladera Linda parking lot shall be open at 8:00 a.m. to dusk, seven days a week, or as designated by City Council action. 42. The Ladera Linda Park Community Center hours shall be 8:00 a.m. to 9 p.m. seven days a week, or as designated by City Council action. Operating hours may be extended if rentals are scheduled, or for City conducted business, such as public meetings. 43. Rental for purposes of the use of the community center shall mean any contracted or permitted use of a park facility by an individual, business, non-profit, HOA, or the City, and hours of use shall be limited to between 10:00 a.m. and 9:00 p.m. 44. Classes (instructor-led class, either private or City-sponsored) shall be conducted only between 8:00 a.m. and 9:00 p.m. 45. No more than two private rentals per month shall be allowed after 5:00 p.m. This restriction shall not apply to non-profits, City events, or HOA rentals. 46. No more than eight special events (a large City-sponsored or permitted private event) shall be allowed per calendar year. Special events that extend until after 9:00 P.M. shall only be permitted upon approval of a Special Event Permit. I 47. All maintenance and grounds-keeping equipment shall be entirely enclosed when I not in use. Parking Conditions 48. No fewer than 54 on-site parking spaces consisting of 47 standard parking spaces at a minimum of 9 feet wide by 20 feet deep, one electric vehicle space, one ADA electric van accessible spac_e, three clean air vehicle spaces and three ADA accessible spaces. 49. All parking, loading and access shall comply with RPVMC Chapter 17.50 (Nonresidential Parking and Loading Standards). 50. PRIOR TO THE ISSUANCE OF ANY GRADING OR BUILDING PERMITS, a Parking Plan shall be reviewed and approved by the Director of Community Development that shall include, but not be limited to, parking striping, directional arrows, wheel stops or curbs, landscaping, way finding signs and other necessary parking and circulation amenities. 51. All proposed driveways and aisle shall be desi.gned in substantially the same alignment as shown on the propose project site plan, subject to final design review and approval by the Los Angeles County Fire Department and Director of Public Works. 8 Resolution No. 2021-13 ExhibrtA Page 8 of 11 I C-18 I I I 52. Prior to the installation of the bicycle storage lockers, a color sample for the locker exterior shall be reviewed and approved by the Director of Community Development. On-Site Walk and Pathway Conditions 53. The location and number of on-site walk and pathways shall generally comply with the project plans. These walk and pathways shall be constructed pursuant to the standards approved by the Director of Public Works. 54. Handicap access ramps shall be installed in accordance with the current standards established by the Americans with Disabilities Act. 55. All sidewalks and pathways throughout the project site shall be designed to comply with the minimum width standards set forth in the most recent Disabled Accessibility Guidebook. Site Lighting Conditions 56. The Lighting Plan approved by the City Council shall comply with the Non- Residential Outdoor Light Ordinance pursuant to RPVMC Section 17.56.040. An as-built lighting plan shall be submitted to the City prior to the final inspection and shall include, but not limited to, the location, height, number of lights, wattage and estimates of maximum illumination on site and spill/glare at properties lines for all exterior circulation lighting, outdoor building lighting, walking and sidewalk lighting, parking lot lighting, landscape ambiance lighting and sign lighting. The Lighting Plan shall be submitted for review and approval by the Director of Community Development prior to the issuance of any building permit. 57. An Illuminated mock-up of one of the proposed -10-foot high light poles shall be placed prior to installation for review by the Director of Community Development. 58. There shall be a trial period of thirty (30) days from the installation of all the project exterior lighting, including building and parking lot lighting, during which the lighting shall be assessed for potential impacts to the surrounding properties. At the end of the thirty (30) day period, the Director of Community Development may require additional screening or reduction in the intensity or numbers of lights which are determined to be excessively bright or otherwise create adverse impacts. Furthermore, said lighting shall be reviewed as part of the one-year compliance review described in Condition No. 3. 59. Parking and security lighting shall be kept to minimum safety standards and shall conform to City requirements. Fixtures shall be shielded to emit light below 90 degrees so that only the project site is illuminated: there shall be no spillover onto residential properties or halo into the night sky. 9 Resolution No. 2021-13 Exhibit A Page 9 of 11 C-19 60. No outdoor lighting is permitted where the light source or fixture, if located on a building, is above the line of the eaves. If the light source or fixture is located on a building with no eaves, or if located on a standard or pole, the light source or fixture shall not be more than 10 feet above existing grade, adjacent to the building or pole. 61. The parking lot light standards shall be limited to a maximum height of 10 feet, as measured from adjacent finished grade. 62. The lighting bollards shall be limited to a maximum height of 42 inches, as measured from adjacent finished grade. 63. The use of laser lights, strobe lights, flashing lights, or any similar lighting shall be· prohibited during all events. Utility Conditions 64. Prior to issuance of the final inspection for the project grading, all new utilities exclusively serving the project site shall be placed underground including, but not limited to, cable, telephone, electrical, gas and water. All appropriate permits shall be obtained for any such installation. I 65. No above ground utility structure cabinets, poles, pipes, or valves shall be I constructed within the public rights-of-way without prior approval of the Director of Public Works. If permitted, above ground utility structure cabinets, pipes, or valves shall not impede on the pedestrian circulation flow and shall be painted a color to the satisfaction of the Director of Community Development. The use of above ground utility poles is prohibited. 66. The project shall comply with all recorded easements on the property. Noise and Mechanical Equipment 67. If applicable, all new mechanical equipment, regardless of its location, shall be housed in enclosures designed to attenuate noise to a level of 65 dBA CNEL at the project site's property lines. 68. Mechanical equipment shall be oriented away from any sensitive receptors such as neighboring residences, and where applicable, must be installed with any required acoustical shielding. 69. Use of amplified sound in excess of 65 dB at the property lines shall require a special event permit pursuant to RPVMC Section§ 12.20.040. 70. The use of indoor amplified music shall be permitted between 11 :00 a.m and 8:00 p.m. Music amplification or reproduction equipment shall not be operated in such 10 Resolution No. 2021-13 Exhibit A Page 10 of 11 I C-20 I I I 71. a manner that it is plainly audible from the nearest property line in any direction from the community center building for classes or exercise programs. Use of amplified music outdoors shall require a special event permit; not be allowed after 9 p.m.; speakers shall be oriented away from residential property and sound shall not be in excess of 65 dB at the property lines. All deliveries of goods and supplies; trash pick-up, including the use of parking lot trash sweepers; and the operation of machinery or mechanical equipment which emits noise levels in excess of 65 dBA., as measured from the closest property line to the equipment, shall only be allowed between the hours of 8:00 a.m. and dusk, Monday through Sunday. April 6, 2021 City Council-Approved Conditions 72. Prior to on-site grading or construction activities, the City shall place all Discovery Room exhibits/displays into storage at Point Vicente Interpretive Center or at other City facilities as deemed appropriate. After construction is complete, the exhibits/displays that are not incorporated into the Discovery Room, shall remain in storage. 73. Prior to on-site grading or construction activities, the City shall conduct a traffic engineering study to collect baseline traffic data in the area of the park. 74. The City shall perform a parking demand analysis to assess alternatives for the development of a parking management program as part of the annual compliance review. 75. The access stairs between the upper tier of the project site and the adjacent property in the area of the lower soccer fields shall be retained and a City-owned security gate and lock box installed to manage access. 11 Resolution No. 2021-13 Exhibit A Page 11 of 11