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CC SR 20210706 02 - Ladera Linda Updated Cost Estimate
CITY COUNCIL MEETING DATE: 07/06/2021 AGENDA REPORT AGENDA HEADING: Regular Business AGENDA TITLE: Consideration and possible action to review an updated cost estimate and approve a fourth amendment to the professional services agreement with Johnson Favaro for the Ladera Linda Community Center and Park Project. RECOMMENDED CITY COUNCIL ACTIONS: 1. Review an updated cost estimate for the Ladera Linda Community Center and Park Project; 2. Authorize an additional appropriation of $132,334 in support of the ongoing design effort for the Ladera Linda Community Center and Park Project; and 3. Authorize the Mayor to approve Amendment No. 4 to the Professional Services Agreement, in a form approved by the City Attorney, with Johnson Favaro for ongoing architectural and engineering services for the Ladera Linda Community Center and Park Project, authorizing changes to the scope of work that are needed to complete the additional necessary services at a new contract sum of $711,082. FISCAL IMPACT: Quimby funds will be used to complete this work. Amount Budgeted: $649,691 Additional Appropriation: $132,334 Account Number(s): 334-400-8405-8004 [Quimby Fund – Ladera Linda/Design Services] ORIGINATED BY: Ramzi Awwad, Director of Public Works REVIEWED BY: Trang Nguyen, Director of Finance APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Amendment No. 4 to the Professional Services Agreement with Johnson Favaro (page A-1) B. Proposal – Security Consulting Services (page B-1) C. Proposal – Utility Consulting Services (page C-1) BACKGROUND: 1 CITYOF RANCHO PALOS VERDES On June 1, the City Council was asked to consider Amendment No. 3 to the Professional Services Agreement (PSA) with Johnson Favaro for ongoing architectural and engineering design services for the Ladera Linda Community Center and Park Project. Most of the additional professional services considered were in the form of sub - consultants to Johnson Favaro, specializing in the following particular aspect of design and construction document development: • Preparing a cost estimate update • Enclosed bathroom revisions • Security sub-consulting services That same evening, the Council requested that the costs associated with developing a security plan for the project be presented in its entirety at a later date. This evening, Staff is presenting the Council with Amendment No. 4 to the Johnson Favaro PSA to account for developing a security plan , as well as an update on the project’s working cost estimate. DISCUSSION: Developing a Working Cost Estimate In response to requests from the community for cost estimate information in a particularly categorized format, Staff directed the project’s architecture/engineering consultant, Johnson Favaro, and its sub-consultant cost estimator, MGAC, to update the cost estimate based on the latest design and revise the format. The following is intended to explain the process in developing a working cost estimate: Cost Estimating Limitations: A cost estimate is an attempt to predict the future cost to build a particular capital improvement project based on the available information at the time the cost estimate is created. It is not possible to determine the actual cost to build a project with certainty until all construction documents are completed, a notice inviting bi ds is issued, bids are opened, and the lowest bidder is verified to meet the requirements of the project. However, an approximation of the probable project cost is needed to establish a budget, which is why a cost estimate is prepared. Cost estimates change over time as the project becomes more fully developed, which is why they are sometimes called working cost estimates, engineer’s estimates, or statements of probable cost. Despite the best efforts of the most highly qualified cost estimators, there always remains uncertainty with cost estimates due to their inherently predictive nature until construction bids are received. Quantifying Project Element Costs: Cost estimates are typically prepared by first quantifying the proposed elements of a project such as the amount and type of concrete, landscaping, or lighting . Then, the market rate to build the project components is determined from available data such as 2 recently built projects with similar conditions; or by analyzing the cost of labor, materials, and equipment needed to construct the components. Contingency: Early in a project, less is known about the details of what will be needed to build it, and the future market conditions for labor, materials, and equipment. Accordingly, contingencies are applied to the costs of the project components. Contingencies account for the “known unknowns” of a project, i.e. that some elements of a project are not fully known until they are detailed further, which will add to the cost estimate . They also account for the “unknown unknowns” of a project, i.e. the things that may come as surprises which are very difficult to predict, such as issues that come up during the design process or unexpected field conditions encountered during construction. Contingenci es are higher during earlier phases and decrease as more becomes known about the project. Often, the reductions in contingencies are balanced by increases in the estimates of specific elements as more accurate pictures of their costs emerge. After bids are opened and the market price is known, a construction contingency remains when a construction contract is awarded to allow for resolution of unknowns that may come up during construction. Escalation: As noted above, a cost estimate attempts to predict the future market rate for the labor, materials, and equipment needed to build a project. Accordingly, a factor is applied to account for inflation. For this project, the escalation factor is 4% per year to account for inflation between now and construction. To be exact, escalation is applied to the mid - point, rather than start of construction, because bidders are expected to price their bid on the basis that they will procure materials, equipment, and labor throughout the expected construction duration. April 6, 2021 Working Cost Estimate On April 6, 2021, the City Council heard an appeal of the Planning Commission-approved entitlements for the project. During that meeting, a summary of costs to date (as of March 1, 2021) were presented to the City Council. Estimated future project costs based on a forecast start date of December 2021 were also presented. Tables 1, 2, and 3 below show that information as of March 1, 2021. Table 1. YTD Expenditures as of March 1, 2021 YEAR TO DATE EXPENDITURES AMOUNT FUNDING Anderson Penna – Survey/Geotech $62,883 334 – Quimby Richard Fisher and Associates – Master Plan $184,045 334 – Quimby Priority One Environmental – Environmental Review $1,500 334 – Quimby Willdan – Traffic Study for PC Meeting $10,175 101 – General Fund Michael Baker – CEQA Analysis for PC Meeting $3,599 101 – General Fund Johnson Favaro – Design $263,131 334 – Quimby CalWater – Water Pressure Fire Flow $525 334 – Quimby Kosmont – Financial Services $23,777 101 – General Fund Total Year to Date Expenditures $549,135 3 Table 2. Outstanding Commitments as of April 6, 2021 OUTSTANDING COMMITMENTS AMOUNT FUNDING Johnson Favaro – Design $290,069 334 – Quimby Michael Baker – CEQA Analysis for PC Meeting $8,006 101 – General Fund Kosmont – Financial Services $1,723 101 – General Fund Total Outstanding Commitments $299,798 Table 3. Estimated Future Costs as of April 6, 2021 HARD COSTS AMOUNT Community Center (enclosed areas and covered areas) $5,700,000 Sitework (demolition of existing buildings, site prep, etc.) $6,700,000 Furnishings, fixtures, equipment (FFEs) $300,000 Sub-total of Construction Costs $12,700,000 Construction Contingency (5%) $640,000 Total Estimated Hard Costs $13,340,000 SOFT COSTS Construction Management (5%) $640,000 Construction Inspection (7.5%) $950,000 Permitting (2%) $250,000 Hazardous Materials Abatement (1%) $130,000 Engineering Support During Construction (3%) $380,000 Total Estimated Soft Costs $2,350,000 TOTAL ESTIMATED CONSTRUCTION COSTS $15,690,000 Updated Project Working Cost Estimate During the April 6, 2021 meeting, the City Council adopted a resolution upholding the Planning Commission-approved Conditional Use Permit, Major Grading Permit, Variance and Site Plan Review with modifications to the Conditions of Approval. The City Council also directed Staff to relocate and optimize handicap parking spaces closer to the building and explore cost-effective ways to install exterior shutters over glass surfaces to provide security for future consideration by the Council. After the April 6 meeting, the City Council’s Public Facilities Subcommittee, comprised of Mayor Alegria and Councilmember Cruikshank, met with some residents from the Ladera Linda neighborhood to discuss concerns raised during the public hearing process. In response, the Subcommittee requested minor revisions be considered to the City Council- approved design. Specifically, they requested that the proposed bathroom be enclosed and to add as many parking spaces as possible within the existing footprint. In response, on May 5, 2021, the Community Development Director issued a Minor Modification that included the reconfiguration of the proposed open-air restroom configuration into enclosed and separate men’s and women’s restrooms consisting of traditional stalls and wash basins, and a minor reconfiguration of the parking lot to accommodate three additional parking spaces (resulting in a total of 57 spaces rather than 54) and the relocation of two accessible parking spaces closer to the lobby entrance. 4 The City Council directed changes and the Minor Modifications resulted in changes to the project cost estimate presented at the April 6, 2021 City Council meeting, which are shown in Table 4 below. The bathroom enclosure increased the design costs by approximately $10,000, but resulted in a decrease to the construction cost estimate. This is because the cost of enclosing the bathrooms was offset by the reduction in the amount of exterior wall as shown in Figure 1 below. Table 4. City Council Directed Changes and Minor Modification Cost Estimate Implications PROJECT CHANGE COST INCREASE Bathroom Enclosure -$125,000 Parking Lot Modifications $15,000 Total Cost Change -$110,000 All costs are rounded to the nearest $5,000 and includes contingencies. Figure 1. Bathroom Enclosure Cost Offset Updated Working Cost Estimate In addition to the year-to-date costs in Table 1 and outstanding commitments in Table 2 above, the tables below show total updated future estimated costs. Table 5 shows the total future construction costs for the buildings. Table 6 shows the total future construction costs for the site grounds. Some project elements are attributable to both the building and the site grounds; in other words, they would be partially needed if there was no building, and they would be partially needed if there were no site grounds. Those items are shown in Table 7. Future architecture/engineering, project management, quality assurance review, constructability review, plan check, construction management, and construction inspection and testing costs are shown in Table 8. The total estimated remaining project cost is the sum of all four tables. LEGEND Red = Eliminated Exterior Walls Yellow = New Exterior Walls 5 --~--- 6 I .. _J I CLASSROOM 2 ~ 8 ' I / " " I -L ~--~ I • I I I i I C Table 5. Estimated Future Building Construction Costs ENCLOSED BUILDINGS AMOUNT Demolition (Existing Building) $340,000 Foundation, Walls, Roof, and Floor $3,210,000 Mechanical, Electrical, and Plumbing $1,635,000 Furniture, Fixtures, and Equipment (Fixed) $245,000 Sub Total $5,430,000 COVERED BUILDINGS AMOUNT Roof Framing $80,000 Roofing $155,000 Soffit Finish $320,000 Sprinklers $65,000 Sub Total $620,000 BUILDING SECURITY ELEMENTS AMOUNT Building Security $75,000 Sub Total $75,000 LOOSE FURNITURE, FIXTURES, AND EQUIPMENT AMOUNT Tables, Chairs, Etc. $200,000 Audio-Visual Equipment $140,000 Sub Total $340,000 UTILITIES AMOUNT Site Utility Lines $515,000 Electric Transformer and Feeder $200,000 Sub Total $715,000 OTHER AMOUNT Hazardous Materials Abatement for Existing Buildings $105,000 Sub Total $105,000 CONSTRUCTION CONTINGENCY AMOUNT 5% Construction Contingency (Excludes Loose FFE, Electric Transformer and Feeder, Hazmat Abatement) $335,000 Sub Total $335,000 Estimated Building Construction Sub-Total $7,620,000 All costs are rounded to the nearest $5,000 to reflect a level of precision that is commensurate with a forecast of expected future costs. Table 6. Estimated Future Site Construction Costs PARK GROUNDS AMOUNT Site Preparation, Including Rough Grading $995,000 Landscaping and Irrigation $1,385,000 Stormwater Drainage $420,000 Outdoor Furnishings $200,000 Fencing and Walls $895,000 Sub Total $3,895,000 EXTERIOR LIGHTING AMOUNT Exterior Lighting $800,000 Sub Total $800,000 SITE SECURITY ELEMENTS AMOUNT 6 Site Security $25,000 Sub Total $25,000 CONSTRUCTION CONTINGENCY AMOUNT 5% Construction Contingency $235,000 Sub Total $235,000 Estimated Site Construction Sub-Total $4,955,000 All costs are rounded to the nearest $5,000 to reflect a level of precision that is commensurate with a forecast of expected future costs. Table 7. Estimated Future Construction Costs for Items Attributable to both Building and Site HARDSCAPE AMOUNT Parking Lot $640,000 Sidewalk and Paths, including Fine Grading $1,070,000 Sub Total $1,710,000 CONSTRUCTION CONTINGENCY AMOUNT 5% Construction Contingency $85,000 Sub Total $85,000 Estimated Items Attributable to Building and Site Construction Sub-Total $1,795,000 All costs are rounded to the nearest $5,000 to reflect a level of precision that is commensurate with a forecast of expected future costs. Table 8. Architecture/Engineering, Management, and Permitting Costs Subsequent to April 6, 2021 PERMITTING AND FEES AMOUNT Building Plan Check Review $100,000 Utility Service Fees $50,000 Sub Total $150,000 ARCHITECTURE/ENGINEERING, CONSTRUCTION OVERSIGHT, AND PROJECT MANAGEMENT SERVICES AMOUNT Johnson Favaro – Restroom Enclosure Design $10,000 Johnson Favaro – Cost Estimate Revision $15,000 Johnson Favaro – Security Subconsultant $45,000 Johnson Favaro – Utility & AV-IT Subconsultant $90,000 Architect/Engineer Construction Administration $335,000 Project Management, Quality Assurance Review, Constructability Review, Construction Management, Inspection, and Testing $880,000 Sub Total $1,375,000 Estimated Future Architecture/Engineering, Management, and Permitting Costs $1,525,000 All costs are rounded to the nearest $5,000 to reflect a level of precision that is commensurate with a forecast of expected future costs. The prior cost estimate assumed a construction start date of December 2021, which was considered aggressive and required everything to go exactly according to plan. The start date assumed that sub-consultant contracts, including the site-security contract, would 7 be awarded at the earliest opportunity, and that Staff and the Subcommittee would provide input to complete the plan. The construction start date has now been revised to February 202 2. This assumes that that the site security sub-consultant contract will be awarded this evening and includes the time needed to present a site security plan to the City Council. The revised start dated added approximately two months of escalation at a rate of 0.33% per month for a total of approximately $100,000 (approximately $50,000/month). The revised construction start date is also aggressive and requires everything to go exactly according to plan. A construction start date any later than February 2022 adds at least 0.33% of escalation per month, or approximately $50,000. The revised total cost estimate subsequent to April 6, 2021 is approximately $15,895,000, with an additional $100,000 for escalation due to the revised construction start date, bringing the total to approximately $15,995,000. Although this is the total project cost; the number often referenced for a capital project is the construction cost of the general construction contractor, or the expected bid amount. This bid amount is approximately $13,280,000 because it excludes architecture/engineering, management, and permitting; loose furniture, fixtures and equipment; the electric transformer and feeder; and contingency. Cost Estimate Exclusions: The cost estimate excludes the following items: • Moving costs, which will be absorbed by the operating budget. • Office supplies, which will be absorbed by the operating budget. • Financing costs, which will be determined when financing is secured. • Photovoltaic roof panels, which are anticipated to be procured under a net-zero cost arrangement. • Replacement of the entry monument sign, which would be part of potential future project to update monument and entry signs citywide. • Stair removal and installation of fencing between the site and Forrestal Drive to limit parking at Ladera Linda for accessing the Preserve through unauthorized paths, which will be absorbed by the operating budget. Market Volatility: During the process of updating the cost estimate, MGAC identified increased uncertainty in the construction market which may affect the overall price that potential construction contractors would bid to build the project. This is due to greater market volatility in certain material and skilled labor prices. This may be a temporary phenomenon that resolves in the short term, or it may continue for a prolonged period. In fact, the market is showing a gradual stabilization than what has been observed over the past few months. However, MGAC recommends the City Council consider a market volatility factor of at least 10%, or $1,440,000 to account for possible continuing volatility. 8 Alternatives with Additional Cost: During the April 6, 2021 meeting, the City Council directed Staff to explore cost-effective ways to install exterior shutters over glass surfaces to provide security for future consideration by the Council. The cost to install motorized roll-down security grates over all glazed surfaces instead of just at the exterior breezeway is shown in Table 9 below. Table 9. Alternatives with Additional Cost Current Design Proposed Alternate Cost Increase Motorized Rolling Security Grilles at Exterior Breezeway Motorized Roll-Down Security Grates Over All Glazing $260,000* Total $260,000* Rounded to the nearest $5,000 to reflect a level of precision that is commensurate with a forecast of expected future costs and includes 5% construction contingency. Value Engineering Substitutes: Staff directed Johnson Favarro to develop a list of project elements that could be replaced with lower-grade substitutes to reduce cost, such as materials, finishes, etc. Most project components cannot be replaced with alternate materials that would result in a tangible cost savings. For example, building components need to meet certain design parameters and do not allow for this type of flexibility. In coordination between Staff and Johnson Favarro, there is one identified project element that is a candidate for substitution and can result in a notable cost reduction, as shown in Table 10 below. Staff will continue to work with Johnson Favaro to identify any other potential value engineering substitutes. Table 10. Value Engineering Substitutes Current Design Proposed Alternate Cost Savings Wood Light Pole Fixture Steel Light Pole Fixture $100,000 Total $100,000 Rounded to the nearest $5,000 to reflect a level of precision that is commensurate with a forecast of expected future costs. Amendment No. 4 to the Johnson Favaro PSA On December 18, 2018, the City Council approved the PSA with Johnson Favaro for architectural and engineering design services for the Ladera Linda Community Center and Park Project in the amount of $538,460 . On December 17, 2019, the City Council approved Amendment No. 1 to the PSA, extending the term by one year and increasing the contract amount by $14,740 for additional services. This increased the amount of the PSA to $553,200. On December 1, 2020, the City Council approved Amendment No. 2 to the Johnson Favaro PSA, extending the term by one additional year to allow sufficient time to complete the Conditional Use Permit/California Environmental Quality Act process and the subsequent development of construction-ready documents. There was no cost increase with Amendment No. 2. 9 On June 1, 2021, the City Council approved Amendment No. 3 to the PSA with Johnson Favaro, increasing the contract amount by $25,548, bringing the PSA total to $578,748. This amendment was for design services to update the cost estimate to account for the approved minor modifications to the project design, to change the cost estimate format in response to requests from the community for a different format than is typically used , and for design services to modify plan sheets and specifications to change the open cabana restrooms to separate fully enclosed men’s and women’s restrooms. At the June 1 meeting, the City Council considered amending the PSA to engage a security sub-consultant to provide drawings and specifications for security camer as and associated systems for the building and surrounding grounds. After considering information presented that evening, the City Council requested Staff return with a contract amendment incorporating all needed sub-consultants for the project to complete construction documents. The City Council also requested to review the security plan when completed. This evening, the City Council is being asked to consider Amendment No. 4 to the PSA, which brings the contract sum to $711,082, and includes the following sub-consultant services: 1. Security sub-consultant to provide security plan options for approval by the City Council and subsequently construction plans and specifications for a security system for the building and surrounding grounds . This service has a base cost of $33,988 and optional services for additional meetings and presentations in the amount of $8,796, for a total of $42,784. 2. Dry utility sub-consultant, approved by Southern California Edison, to coordinate with electrical, cable, and telecom providers to facilitate removal of existing idle infrastructure, and provide new service. This service has a not-to-exceed cost of $44,000. 3. Underground utility surveying subconsultant to provide surveys and field- determined locations for connection points to existing electrical, sanitary sewer, and storm sewer connections. This service has a not-to-exceed cost of $17,000. 4. Audio-visual and information technology sub -consultant to provide technology consulting, engineering, and design services for the building and site. This service has a fixed cost of $28,550. The total cost to perform the work in Amendment No. 4 is not to exceed $132,334 and an additional appropriation request in this amount is needed. ADDITIONAL INFORMATION: Next Steps The next step in the project process is completion of the construction contract documents, primarily the plans and specifications. Before the plans and specifications can be completed, the security plan must be finalized. Accordingly, the security plan options will be presented to the City Council around August 2021. Upon approval of a security plan 10 by the City Council, assumed to occur in one meeting, the construction drawings will be progressed to the final stage in fall 2021. Following completion of the construction documents, a notice inviting bids will be widely advertised to the community of construction contractors and subcontractors in winter 2021-2022. Once bids are received and a qualified lowest bidder is identified , the actual construction cost of the project will become known. Additionally, during the completion of the construction documents, proposals will be solicited for project management, construction management, inspection, and materials testing services. These costs will also become known and the total project cost can be calculated. Given the market uncertainty described above, in the event construction bids come in higher than estimated, Staff will develop options for the City Council’s consideration to adjust the project scope and quantify the impacts of scope-reduction options on the project cost. This will provide the City Council with options for cost-reduction measures should the market volatility materialize in a manner that warrants reducing the cost of the project, or should the lowest bid be significantly larger than the cost estimate forecasts. Such measures would likely require further contract amendments to the design and may delay the start of construction. Additionally, Staff will formulate strategies to negotiate with the lowest bidder to attempt to further reduce project costs. Future Contracts and Amendments The contract amendments presented to the City Council in this staff report account for all architecture/engineering services needed to prepare construction documents and complete the bidding process for the project as currently designed. However, additional professional services are needed to support Staff during the design process, to represent the City during the construction phase, and to inspect and test the construction contractor’s work. Costs associated with these additional services have been captured in the working estimate presented earlier in this report. PSAs will be brought before Council at a future date for the following services: 1. Architecture/Engineer construction administration services to include activities such as site visits to confirm that construction meets the design intent; participation in project meetings; review of certain construction contractor submittals for conformance with construction documents; responses to requests for design clarification from the construction contractor; and design revisions necessitated by unknown field conditions. 2. Project management and construction management services to expand staff bandwidth in support of the project ; manage the scope, schedule, and budget during design and construction; minimize the risk of construction change orders by performing quality assurance review of all construction documents for errors, omissions, vague, or conflicting information; perform constructability review to assure that the design can be constructed as designed; perform value engineering and identify opportunities to improve design and reduce costs; oversee construction inspectors; review proposed change orders for validity and prepare 11 necessary documentation, proactively identify and resolve any potential construction problems; and act as a liaison between the City and other parties. 3. Construction inspection services for activities such as inspection of all aspects of the site for conformance with the contract documents; compliance with state and regulatory safety and environmental protection requirements; checking of materials deliveries for compliance with requirements and record-keeping of associated documents; and completion of daily inspection reports. 4. Materials testing services including field and laboratory sampling and testing of materials and products to ensure they meet the contract specifications. These contracts and amendments are not included in today’s requests for approval either because they are currently under solicitation, or because the needed services will be better known as construction documents near completion. Financing for the Project On May 18, the City Council approved the financing framework for the project and directed staff to begin the pre-qualification with iBank for an estimated financing of $5.5 million which can be adjusted to accommodate the current cost estimate . Staff has begun the process and is expected to receive a respond from iBank in the upcoming weeks. The application and process will be reviewed by the Finance Advisory Committee before going to the City Council for consideration. CONCLUSION: Staff recommends that the City Council authorize an additional appropriation of $132,334 in support of the ongoing design effort for the Ladera Linda Community Center and Park Project and authorize the Mayor to approve Amendment No. 4 with Johnson Favaro for ongoing architectural and engineering services. ALTERNATIVES: In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration: 1. Direct Staff to make further changes to the format of the cost estimate. 2. Do not approve the changes in scope and additional spending authorization with Johnson Favaro. 3. Take other action, as deemed appropriate. 12 AMENDMENT NO. 4 TO AGREEMENT FOR CONTRACTUAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR CONTRACTUAL SERVICES (Amendment No. 4) by and between the CITY OF RANCHO PALOS VERDES (City) and JOHNSON FAVARO, a California corporation (“Consultant”) is effective as of July 6, 2021. RECITALS A. City and Consultant entered into that certain Agreement for Contractual Services dated December 18, 2018 (Agreement) whereby Consultant agreed to provide engineering design services for the Ladera Linda Community Park Project (the Services) for a Term of one year, for a Contract Sum of $538,460. The Agreement provided for an additional one-year extension at the City’s discretion. B. Due to the necessity for Conditional Use Permit review and California Environmental Quality Act review, the Services required additional tasks and would take longer than anticipated. Therefore, on December 17, 2019, the City and Consultant entered into the Amendment No. 1 to the Agreement to extend the Term of the Agreement by one year, to expire on December 18, 2020, and to increase the Contract Sum to $553,200. C. Due to delays resulting from the COVID-19 pandemic, additional time was required to complete the Services contemplated in the Agreement and in Amendment No. 1. Therefore, the City and Consultant again amended the Agreement to extend the Term to December 18, 2021 (Amendment No. 2). D. On June 1, 2021, City and Consultant amended the Agreement (Amendment No. 3) to add the following services: (i) cost estimate update and reformatting; and (ii) revisions to the design for the enclosed restrooms. The additional services increased the compensation by $25,548 for a new Contract Sum of $578,748. E. City and Consultant wish to further amend the Agreement to add the following services: (i) security consulting and design for $42,784; and (ii) dry utility coordination, management, and design for $89,950. The additional services increase the Contract Sum to $711,082. TERMS 1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. (a) Section 2.1, Contract Sum, is amended to read: “Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto in Exhibit “A-1” and Exhibit “A-2” and incorporated herein by this reference. The total compensation, including reimbursement for A-1 01203.0006/725713.1 -2- actual expenses, shall not exceed $578,748 (Five Hundred Seventy Eight Thousand Seven Hundred Forty Eight Dollars)$711,082 (Seven Hundred Eleven Thousand Eighty Two Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.” (b) Exhibit “A-1”, Scope of Work and Schedule of Compensation For Security Services Pursuant To Amendment No. 4. (c) Exhibit “A-2”, Scope of Work and Schedule of Compensation For Dry Utility Coordination, Management, and Design Services Pursuant to Amendment No. 4, attached hereto, is added to the Agreement. (d) The following is added to at the bottom of Section I of Exhibit “D,” Schedule of Performance, as provided in Amendment No. 3: “All Additional Services provided in Amendment Nos. 3 and 4 shall be subject to the above Schedule of Performance.” 2. Continuing Effect of Agreement. Except as amended by Amendment Nos. 1 through 4, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 4, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment Nos. 1 through 4. 3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Consultant represents and warrants to City that, as of the date of this Amendment No. 4, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Consultant that, as of the date of this Amendment No. 4, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 4. 5. Authority. The persons executing this Amendment No. 4 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 4 on behalf of said party, (iii) by so executing this Amendment No. 4, such party is formally bound to the provisions of this Amendment No. 4, and A-2 01203.0006/725713.1 -3- (iv) the entering into this Amendment No. 4 does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON NEXT PAGE] A-3 01203.0006/725713.1 -4- IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written. CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation ____________________________________ Eric Alegria, Mayor ATTEST: _________________________________ Teri Takaoka, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP _________________________________ William W. Wynder, City Attorney CONSULTANT: JOHNSON FAVARO, a California corporation By: ________________________________ Name: Jim Favaro Title: Principal By: ________________________________ Name: Steve Johnson Title: Principal Address: 5898 Blackwelder Street Culver City, CA 90232 Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. A-4 5 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragra ph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-5 □ □ □ □ □ □ □ □ □ 6 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is tr ue and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. A-6 □ □ □ □ □ □ □ □ □ 7 EXHIBIT “A-1” SCOPE OF WORK AND SCHEDULE OF COMPENSATION FOR SECURITY SERVICES PURSUANT TO AMENDMENT NO. 4 A-7 8 EXHIBIT “A-2” SCOPE OF WORK AND SCHEDULE OF COMPENSATION FOR DRY UTILITY COORDINATION, MANAGEMENT, AND DESIGN PURSUANT TO AMENDMENT NO. 4 A-8 Security ■ Fire ■ Intercom ■ Emergency Telephone Systems 2484 Ashen Light Drive, Henderson, NV 89044, Phone (714) 318-4771 drgallegos@secureconsultingdesign.com September 12, 2019 Revised: September 25, 2019 Revised: April 21, 2021 Revised: April 22, 2021 Revised Draft: June 4, 2021 Revised: June 22, 2021 Via Email: idennert@johnsonfavaro.com Ms. Ingrid Dennert Johnson Favaro Architecture + Urban Design 5898 Blackwelder Street Culver City, CA 90232 RE: Proposal to Provide Security Consulting and Design Services For the Ladera Linda Park and Community Center - Security System Rancho Palos Verdes, California SC&D Proposal No. 119002-00 Dear Ingrid, Secure Consulting & Design (SC&D) is pleased to submit this proposal to provide security consulting services to Johnson Favaro (Client) for the above referenced project. INTRODUCTION Ladera Linda Park is an 11-acre neighborhood park located on Forrestal Drive. Accounting for steep hillsides, the park has only 5.5 acres of usable park space. The project includes a new Community Center building, totaling 5,730 SF (enclosed/conditioned floor area – circulation for the building is covered and not conditioned). The new community center building includes four classrooms and 1 meeting room that will also be used for orientation/educational programming associated with the adjoining preserve. The project also includes redevelopment of the park, with the primary focus of restoring most of the site to the natural landscape native to the peninsula – low chaparral and trails. No new program uses are proposed in the park as compared to existing, which includes an open field for informal play/recreation, a children’s playground, a basketball court and a paddle tennis/pickle ball court. Parking for the site is provided in a new surface lot for 54 cars. BASIC SERVICES For this proposal we will assume to provide drawings and specification for pole-mounted/building-mounted security cameras and system for the building and the surrounding grounds. We will include an intrusion system with alarm points such as door alarms, interior glass break sensors. Included will be a possible access control system. Further services will include formal presentations, inclusion of information for staff reports, on-site meetings with the client and city officials with key Go-To-Meetings with the design team to develop and coordinate design with the client and other consultants. We will prepare drawings, specifications, and the development of a Rough Order of Magnitude (ROM) estimated construction cost. A-9 SECURE CONSULTING & DESIGN Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021 Rancho Palos Verdes, CA 2 119002-00 SCHEMATIC DESIGN / DESIGN DEVELOPMENT PHASE This phase incorporates a preliminary effort to identify the design concept to ultimately arrive at the acceptable starting point. The tasks are as follows: TASK 1 – Design and Outreach 1. Kick off meeting with JF (Anticipated July 8) 2. Create PDF including imagery of site, site and building plan with security options (cameras location options-fixed or pan tilt zoon, motorized grilles vs glass breaks, access control options—main gate, office), cut sheets, Discussion topics such as LA County sheriff 24hr monitoring of cameras vs recording. Include probable project budget as Rough Order of Magnitude (ROM) estimate 3. Review presentation with JF and revise. 4. Meeting/presentation to City Staff to discuss options – In Person. 5. Revise presentation to reflect staff comments. 6. Conference call with Council subcommittee. 7.Optional: Conference call 2nd meeting with Council subcommittee. 8. Revise presentation to reflect subcommittee comments. 9. Create summary report for pending City Council meeting. 10. Create draft Staff report and revise as required based on staff review and comment. TASK 2 – Preparation and Presentation for City Council Meeting 1 11. Revise summary report based on staff comments. 12. Create draft Staff report and revise as required based on staff review and comment. Finalize Staff report min 2 weeks prior to Council meeting. 13. Prepare and review final City Council presentation with JF. 14. 1st City Council meeting presentation – in person TASK 3 – Preparation and Presentation for City Council Meeting 2 15. Revise presentation to reflect City Council comments from Meeting 1. 16. Revise and update summary report based on 1st City Council meeting input 17. Revise update Staff Report as required for 2nd city council meeting 18.Optional: 2nd City Council Meeting presentation – in person 19. FINAL CITY COUNCIL APPROVAL OF SECURITY PLAN. CONSTRUCTION DOCUMENT PHASE This phase constitutes the final design effort. Documents produced during this phase will be used by the awarding contractor for bid purposes and will include details necessary for construction. We anticipate 50%, and 100% deliverables for this phase. The tasks outlined below are inclusive in each deliverable unless otherwise noted. 1. Prepare and submit one copy of design drawings in CAD and PDF format for the security system per submission for a total of two submissions containing CAD files provided by the Client. The drawings will consist of floor plans depicting the location, or relocation of control panels, field devices, riser locations, mounting details, required building power locations, and revised general notes. The drawings will include system block diagram. 2. Revise and resubmit the previously submitted ROM estimate. 2 Conference calls with remaining Council members, 2 at a time) A-10 Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021 Rancho Palos Verdes, CA 3 119002-00 3. Prepare and submit one copy of a security specification in Word and PDF formats. 4. Attend further conference calls and Go-To-Meetings, as necessary. BIDDING PHASE This phase shall include the response to comments and RFI’s issued by Client and other Stakeholders and shall include: 1. Up to five (5) responses to Requests for Information (RFI). 2. Attend conference calls and Go-To-Meetings, as necessary. CONSTRUCTION ADMINISTRATION PHASE This phase shall include Responses to RFI’s and site visits to ensure compliance to Contract Documents. The tasks are as follows: 1. Up to five (5) responses to Requests for Information (RFI). 2. Perform two on-site visits to confirm compliance with Contract Documents. Prepare a site visit report on the progress being made to include a punch list of items needing correction. 3. Attend conference calls and Go-To-Meetings, as necessary. CLOSE OUT / WARRANTY PHASE 1. Review Contractor supplied security documents issued for compliance to Contract Documents for completeness. CLARIFICATIONS The Client will arrange meetings and required conference calls. The Client will provide CAD files per submission. PROFESSIONAL FEE SC&D will provide Basic Services on a fixed fee basis, which includes Reimbursable Expenses. The fee for Basic Services is as follows: Basic Phases Fee TASK 1, Design and Outreach Phase $8,598 TASK 2, Meeting 1 Phase $4,314 TASK 3, Meeting 2 Phase $2,478 Construction Document Phase – 50%$5,726 Construction Document Phase – 100%$5,114 Bidding Phase $1,458 Construction Administration Phase $4,722 Close Out / Warranty Phase $1,050 Total Fee:$33,460 Additional Options Fee 2nd subcommittee meeting – In Person $2,152 2nd subcommittee presentation – In Person $2,152 Total Fee:$4,304 The fee for Basic Services does not include Additional Services described herein. SC&D’s fees shall be 2 meetings with remaining Council members-Conference Call 2nd City Council presentation-In person $4,304 Total Fee: $6,456 Total Fee: $27,688 A-11 Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021 Rancho Palos Verdes, CA 4 119002-00 paid monthly in proportion to services performed. REIMBURSABLE EXPENSES Reimbursable Expenses are included in the base bid. ADDITIONAL SERVICES This proposal contemplates a scope of service based upon one project scheme. Major revisions outside SC&D's control or responsibility that will require rework of contemplated work or more extensive work than originally agreed upon will be considered Additional Services. Additional Services also includes all work (such as additional consultation, meetings or revisions) not outlined in Basic Services. Additional services, excluded from the Basic Services, include but are not limited to the following: Additional Meetings. Additional Design Phases. Additional Construction Phases. Additional Construction Drawings. Production of shop or coordination drawings (other than that specified). Development of alternate means of methods of design/construction equivalencies. By extension, the design or expansion of security apparatus beyond the confines of the project limitations. Additional Services will not be performed unless authorized or requested by the Client. TERMS AND CONDITIONS In order for us to perform this work, the Client shall provide SC&D complete information about the project including current design CAD files, prints, specifications, etc. and advise the Consultant of any changes affecting his work as soon as possible upon consideration of the changes. SC&D is not responsible for errors and omissions in drawings and/or data provided by the Owner, occupant, architect or other consultants for inclusion in the construction documents. Invoices will be prepared in accordance with work performed. Should this project be delayed for a period of six months or longer, SC&D reserves the right to modify this proposal to reflect any changes or rework that result from such a period of inactivity. Any changes would be treated as an additional service. SC&D warrants his services under this proposal to be exercised in a manner consistent with that level of care and skill ordinarily exercised by members of the SC&D’s profession currently practicing in his locality under similar conditions. No other warranty, either expressed or implied as to the results to be achieved because of this project, is made. SC&D’s liability to the Client relating to this agreement or to SC&D’s services under this agreement, except in cases of gross negligence, shall not exceed the aggregate of SC&D’s total fee for services under this agreement. SC&D’s shall provide professional liability insurance coverage as dictated by the general terms the Client has accepted per their contract agreement with the city of Rancho Palos Verdes. SC&D shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials in any form at the project site(s), including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. A-12 Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021 Rancho Palos Verdes, CA 5 119002-00 This agreement may be accepted by signing in the space below and returning a countersigned copy of this agreement, or by authorizing, directing or permitting Secure Consulting & Design to proceed with the Scope of Services. Thank you for your time and consideration. SUBMITTED BY: SECURE CONSULTING & DESIGN David Gallegos Consultant/Designer ACCEPTED BY: JOHNSON FAVARO ARCHITECTS Name (signature) Name (print/type) Title Date A-13 TASK STAFF RATE HOURS TOTAL Design Kickoff Principal $216.72 5 $1,083.60 Senior Staff 4 $115.58 15 $1,733.70 SUBTOTAL $2,817 Meeting with Staff Principal $216.72 2 $433.44 Senior Staff 4 $115.58 3 $346.74 SUBTOTAL $780 Meeting with Subcommittee Principal $216.72 2 $433.44 Senior Staff 4 $115.58 3 $346.74 SUBTOTAL $780 Optional: 2 meetings with remaining Council meetings, 2 at a time Principal $216.72 4 $866.88 Senior Staff 4 $115.58 6 $693.48 SUBTOTAL $1,560 Meeting with City Council Principal $216.72 2 $433.44 Senior Staff 4 $115.58 3 $346.74 SUBTOTAL $780 Optional: Second Meeting with City Council Principal $216.72 2 $433.44 Senior Staff 4 $115.58 3 $346.74 SUBTOTAL $780 CD coordination, bid Principal $216.72 1 $216.72 Senior Staff 4 $115.58 8 $924.64 SUBTOTAL $1,141 $8,640 Coordination of Security with electrical, lighting, and structural and final detailing for permit set. Response to bid RFIs Prep, Meeting, and minutes Prep, Meeting, and minutes Prep, Meeting, and minutes TOTAL JOHNSON FAVARO - ARCHITECTURE EXHIBIT "A" ARCHITECTURE (JF) FEE SUMMARY DETAIL FEE SUMMARY DETAIL Prep, Meeting, and minutes Ladera Linda Community Center Rancho Palos Verdes ADDITIONAL SERVICES: Security Add service Prep, Meeting, and minutes Development of options in coordination with Security Consultant A-14 May 4, 2021 City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90725 RE: Dry Utility Coordination, Management and Design Ladera Linda Community Center and Park Morrow Management is pleased to provide the City of Rancho Palos Verdes (Client) with our proposal for dry utility coordination and management services associated with the Ladera Linda Community Center and Park site located within the City of Rancho Palos Verdes. For the purpose of this proposal the “Project” is defined as: Ladera Linda Community Center and Park Dry utilities for this project are defined as the serving electric (Southern California Edison), telephone (Frontier Communications), gas (Southern California Gas Company) and the cable TV company (Cox Communications). Enclosed for your review are the following exhibits which outline our scope and associated fee structure: Project Assumptions (Exhibit A) Description of Standard Services (Exhibit A-2) Minimum Insurance Requirements (Exhibit B) Fee and Reimbursement Schedule (Exhibit C) Statement of Understanding Between Parties (Exhibit D) If our proposed services and fee schedule are acceptable, please sign and return this document or incorporate into your form of agreement and return to us for execution. There may be certain existing utility conflicts, relocations, conversions and/or bring-ups which may be required and may warrant a revision to our scope for any additional coordination. It is our goal to address any such conflicts and/or additional constraints at an early stage of the project coordination. Additionally, should the Client request that utility designs be created in different or multiple work orders from those assumed as part of this contract we will review our scope of work and fee schedule to determine any necessary modifications. If you have any questions, feel free to contact me at 949/218-8500. We appreciate the opportunity to work with you and your team and are prepared to meet your needs for this site. Sincerely, Morrow Management Scott Morrow Principal EXHIBIT A Johnson Favaro -2 Scope of Work and Schedule of Compensation for Dry Utility Coordination Management and Design Services A-15 morJow management 1130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218 .8500 ■ www .morrowmgmt.com EXHIBIT A PROJECT ASSUMPTIONS Based on the request we received from the Client the following list includes coordination and design services determined to be included as part of this Project: 1. Design Development / Schematic Design (Exhibit A-2, Article 1) 2. New Business Utility Coordination & Management (Exhibit A-2, Article 2) 3. New Business Electric Applicant Design (Exhibit A-2, Article 3) 4. Dry Utility Composite Exhibit (Exhibit A-2, Article 4) Specific Assumptions: 1. Based on information received from the Client it is assumed the Project will consist of the development of a new community building (commercial service). 2. Project Specific: - The project site is currently developed with existing buildings that will be demolished. A meter / service and an idle facility removal work order may be required to remove the existing on-site utility services and equipment. Any time involved to support the removal or abandonment of existing utility services will be invoiced on a time-and-material basis as a miscellaneous task. - There are existing underground utilities along the project frontage of Forrestal Drive. This proposal references a separate time-and- material budget to further investigate any potential conflicts with the new development and existing facilities. Should any relocations or modifications to the existing facilities be required, a change order will be presented to the Client for the additional work order processing. - Electric Service Assumptions: Scope assumes that each building will be serviced with 3-phase (120/208v) power. Location(s) for transformers and required padmount equipment will need to be studied early in the design process as site plan modifications may be required. - Utility design and coordination scope includes the utility service to the site / building. Distribution of service from the utility meter or MPOE and within the building(s) to be designed and coordination by others. Support related to any utility distribution beyond the meter or MPOE will be provided and invoiced on a time-and-material basis. - Natural Gas (Southern California Gas Company) – No Natural Gas is assumed to be required for this project. - Street Lighting (as required) – all street lights assumed to be private and serviced from a meter pedestal (LS-3) or building house meter. Street light locations and power designs (private) to be prepared by others. - Unless otherwise noted, no relocation, overhead conversion (undergrounding), betterment or off-site bring-up work orders are anticipated for this project. - All required permitting and City or County submittals / processing (including encroachment requests) to be coordinated by others. - No private/shadow communication system is assumed to be required for this project. - Scope assumes the Client will sign the standard utility easements and that no customized legal descriptions or easement deed revisions will be required. 3. Proposal assumes there is sufficient area on site for standard transformer pads and required utility padmount equipment. 4. Multi-Family Only: This proposal does not consider any separate meter pedestal service processing. It is assumed any service needs for irrigation controllers, walkway or street lighting, gated entries will be served from house meters attached to the buildings. 5. Service Points – It is assumed that sufficient space will be available to accommodate the utility meter(s) and equipment based on conventional utility guidelines. Time incurred with coordination of special / customized meter placement, remote meter rooms and/or additional service points to the building (Added Facilities) may result in additional T&M charges. 6. Unless otherwise noted, bid packages and/or bid solicitation are not included as part of the standard utility design processing and coordination scope. 7. This proposal is based on all plans being available for one initial submittal to utility companies. Additional T&M charges may apply if additional submittals are required as a result of revised Project and / or design information as required by the Utility agency. 8. Unless otherwise noted, no off-site relocations, conversions or Utility line extensions/bring-ups are assumed to be required for the Project. 9. Unless otherwise noted, scope does not include idle facility removal work order processing and/or quitclaiming of any existing easements within or around Project boundary. 10. Coordination of temporary/interim services is not included in the standard scope. 11. Project location: 32201 Forrestal Drive, Rancho Palos Verdes EXHIBIT A -2 A-161130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com Meter and Service Removal Requests: 12. Time incurred to support and/or coordinate any existing meter and service requests will be invoiced on a time-and-material basis as a miscellaneous task. Idle Facility Removal Work Order(s): 13. This proposal assumes a maximum of one (1) idle facility removal work orders to be processed with Southern California Edison. Mainline / Service Work Order(s): 14. This proposal assumes a maximum of one (1) new business commercial service work order(s) to be processed with each utility company as referenced within the fee structure. 15. It is assumed that each Utility provider will only provide one (1) service point to each building. Service point / meter locations will need to be studied early in the design process to ensure access and clearances are satisfactory to each Utility. Conversion / Relocation Work Order(s): 16. Western Property Line – Charter Service Relocation a. Proposal assumes a maximum of one (1) relocation design required to relocate the existing overhead Charter service to the neighboring commercial center. It is assumed the relocated service will originate from existing underground b. Project Specific; i. Scope assumes a single relocation work order. No other temporary or sho-fly work orders assumed to be required. ii. Scope assumes all third-party easements and required encroachment permits will be secured by the developer. CAD Base Map Preparation: 17. Based on Utility requirements, it is the client’s responsibility to provide electronic base maps for the utility submittals and design preparation. 18. The provided AutoCAD base maps should be to scale and accurately identify all existing above and below grade utilities within and around the site boundary in addition to all proposed improvements required with the Project. 19. Most utility formatted base maps can be prepared within four (4) hours from the CAD files received from the design team (civil, landscape, architect). 20. Should Civil, landscape, architect files be provided in a format that requires more than four (4) hours to prepare the required base map or if information is missing from the base files which result in items being drawn by Morrow a change order for the excess / additional time will be required. General Conditions: 1. The Consultant will ensure that the local utility providers will provide Electric, Telecommunications, Gas and Cable Television service as required to serve the proposed development. The Consultant will assist the Client with planning, negotiating, designing and coordinating agreements and designs for the associated electric, telecommunications, gas and cable television service. 2. Scheduling: The Consultant will provide the Client with a preliminary/projected schedule that will outline the design, submittal, plan check and approval of drawings for electric, telecommunications, gas and cable television service. This schedule will provide a base understanding of the dry utility process based on the Client’s needs. 3. Value Engineering: During the design process and throughout any negotiations or submittals to utility providers, the Consultant will strive to value engineer the cost of any work to be installed by the contractor, the utility companies and/or the owner. All design parameters are intended to serve the best interest of the subject property 4. Misc. Utility Services: Throughout the planning process there may be additional services required for the project such as main line stubs to future park sites, golf course clubhouses, maintenance buildings and pump stations as well as service(s) to irrigation meter pedestals, gated entrances, traffic signals and streetlights. If these items are brought to our attention after submittal to the utilities, they will be subject to a change order processing fee. 5. Street Light Plans: Unless otherwise noted, it is assumed that any street light plans required for the project will be prepared and approved by others. 6. Permits: Unless otherwise noted, proposal does not include processing of any required City, County or other agency permits associated with the project. 7. Standard Scope Assumptions: Our proposal is based on conventional meter and service requirements consisting of such items, but is not necessarily limited to the following. If these typical standards do not conform to the site plan or constraints, additional coordination will be required and a change order will be issued. EXHIBIT A two (2) and Telecom purveyor. -2 A-171130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com a. Electric – assume padmount transformer(s) installation, electric metering gear on grade along exterior building wall or in meter room with direct access to the outside. b. Gas – assume a maximum of a two-tiered header, meters at grade level along exterior building wall. c. Telephone/Cable TV – assume termination backboard/demarcation point to be on exterior wall or in room with direct access to the outside. EXHIBIT A-2 DESCRIPTION OF STANDARD SERVICES ARTICLE 1 DESIGN DEVELOPMENT / SCHEMATIC DESIGN Design Development / Schematic Design Overview – The primary intent of the design development / schematic design phase is to prepare a dry utility schematic design to illustrate the anticipated utility infrastructure required for the project. The scope involves preliminary discussions with each utility to help refine service requirements and service options with the project’s development team. Once the schematic design is complete the formal utility work order design and processing scope of service(s) shall commence as referenced below per the New Business Utility Coordination and Management. 1. Design Development / Schematic Design – Standard Scope a. Field project site and adjacent areas to review existing utility systems, probable source locations and potential site constraints. b. Research existing overhead pole line(s) and/or underground facilities that will potentially serve the subject property. c. Identify and confirm each of the serving utilities and research alternative service options. d. Review conditions of approval as needed or as available. e. Discuss potential service options with Client and project team members. f. Schematic Design: i. Obtain pertinent information from Client and team members related to project site plans, anticipated densities/loads, project phasing and construction responsibilities. ii. Analyze product type / architecture to determine possible service points and metering requirements iii. Prepare conceptual utility layouts for electric, communication and gas facilities referencing mainline joint trench, service points and structure locations. iv. Exhibit to be distributed to development team for preliminary coordination of possible equipment locations to assist in site development. v. Review preliminary/planning documents with Client and team members for potential conflicts, constraints and/or additional revisions. vi. Modify preliminary/planning documents with updated information received from team members or utilities. vii. Prepare additional detailed exhibits to include such items as: working clearances, access requirements, phasing/work order breakdown, etc. ARTICLE 2 NEW BUSINESS UTILITY COORDINATION & MANAGEMENT 2. Utility Coordination & Management – Standard Scope a. Plan Processing and Final Design Coordination i. Coordinate with civil engineer, architect and other design team members to review and obtain pertinent project design information for utility company design submittals. ii. Complete Customer Information sheet with Client and/or team members iii. Complete required authorization forms and/or related submittal documents. iv. Prepare listing of required submittal information such as street improvement plans, grading, plot plans, etc. v. Prepare preliminary schedule outlining anticipated tasks, duration and projected milestones. vi. Prepare and submit appropriate documents and plans to each utility. vii. Attend utility design conference and other related meetings as required during the preliminary design process. viii. As applicable, submit Client approved preliminary design (prepared by Consultant) to utility to incorporate into their respective utility design. ix. Maintain regular interface and coordination with each utility provider to complete the utility’s preliminary designs. x. Review and coordinate any preliminary design revisions with each utility provider. xi. Review preliminary utility designs for accuracy and acceptance in preparation for team review and Client’s approval and signature. xii. As applicable, submit Client approved preliminary utility design to each utility provider for final design preparation. EXHIBIT A -2 A-181130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com xiii. Provide on-going interface and coordination with each utility to complete final utility design. xiv. Review final design for accuracy and compatibility to preliminary design modifications. xv. Coordinate final utility design review and approval with Client and design team. Provide AutoCAD plans to Client and consultants as directed and if available to allow for the production of overlays and comprehensive site utility documentation. xvi. Coordinate and obtain each utility company’s agreements, billings and right-of-way documents. Standard Scope assumes the standard utility easement and utility documents. Additional fees may result for the time associated with processing any non-standard agreements or easements including any third-party easement coordination xvii. Review all utility agreements and easements for accuracy of cost methodology, rule application and conformance to the Client’s requirements and responsibilities. Submitted billing/contract package to Client shall include a summary of costs and potential refunds for the Client’s execution and payment. xviii. Process executed agreements, billings and right-of-way documents with utilities. xix. Verify completed/approved work order and/or design status with each utility. xx. It is assumed that the Client will process any applicable applications and/or authorizations (including related streetlight forms) with the municipality as required. b. Street Crossing/Sleeving Exhibit (if applicable) i. If street crossings are required for the dry utility infrastructure prepare one (1) street crossing/sleeving exhibit per utility work order. ii. Exhibit to be based on final utility designs unless required earlier and at the request of the Client. iii. Street sleeve plan to show the proposed main-line, secondary and service crossings for the electric, telephone, gas and cable TV facilities. iv. Crossings to also include conduit runs, if required for, electric meter pedestals, electric and telephone crossings for guard gated entries and streetlights. v. At the client’s request, the crossing plan could also include the size and number of conduits for irrigation needs, shadow conduit systems or other client requested crossings. Any non-dry utility street crossings must be received from others in AutoCAD and formatted to drop into the overall base. Morrow Management will not be responsible to alter, move or modify any street crossings received form others. vi. Integration and coordination of third-party sleeve information based on 4 hours of time. Additional time beyond the allocated hours will be billed on a time and material basis. vii. If crossings other than the incumbent dry utility providers are requested, the Client or his/her assigned agent is to provide drawings, sketches or plans outlining the specific location, number of conduits, their size and schedule. viii. A street crossing exhibit will not be prepared if there are no dry utility street crossings required for the project. c. Pre-Construction i. Coordinate and attend one (1) pre-trench meeting (per work order) with utility representatives at Client’s direction. Meeting to include utility representatives, Client’s superintendent and trenching contractor with the goal of discussing any design or site issues and to establish utility installation schedules. ii. Notify each utility provider of project schedule requirements in order to advance order all necessary materials and scheduling of crews to make-up and energize the system. iii. Prepare and distribute one (1) construction schedule to the Client, development team, trenching contractor and utility inspectors based on the dates discussed at the pre-trench meeting. iv. At the Client’s request assist with construction coordination of dry utility installation following the completion of a pre-trench meeting. Any field coordination after the completion of the pre-trench meeting will be invoiced to the Client on a time-and-material basis. ARTICLE 3 NEW BUSINESS ELECTRIC APPLICANT DESIGN 3. Electric New Business Applicant Design – Standard Scope a. Consultant will provide final construction drawings based on information provided by Client and standard utility requirements as outlined in this section. i. Prepare the electrical conduit and cable design associated with the project under CPUC applicant design guidelines. ii. Design to be prepared by a Qualified Applicant Designer in accordance with the standards of the serving electric utility company for new business distribution facilities. iii. Establish electric equipment locations for switches/PME, transformers, vaults, manholes and handholes. iv. Design to include requests by developer and aesthetic placement of structures as allowed. v. Prepare preliminary electric design for development team review and approval. vi. Developer acknowledgement for design acceptance required prior to submittal of final design. vii. Registered professional electrical engineer to review and stamp final design prior to submittal. All fees associated with engineer review and stamp to be invoiced as a reimbursable expense. viii. Any expense associated with pole loading required by SCE and prepared by an outside engineer will be invoiced at a direct cost as a reimbursable expense. b. Utility Submittal / Plan Check Processing EXHIBIT A -2 A-191130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com i. Obtain pertinent information from the Client and prepare / process request for global information with serving Utility provider. ii. Maintain interface with electric utility planner and set global meeting to establish specific guidelines for the design preparation. iii. Submit final design package to electric utility company for their review and approval. iv. For preparation and finalization of the design and including the plan check submittal, Client must provide information and plans as required by the utility. v. Address plan check comments received from the utility and prepare subsequent plan check submittals as required. vi. Once preliminary and/or final design has been reviewed and approved by Client, any revisions made to the civil or other development plans that require changes to the design may result in a change order. ARTICLE 4 DRY UTILITY COMPOSITE EXHIBIT 4. Composite Exhibit – Standard Scope a. Prepare a dry utility composite exhibit based reflective of the dry utility designs or concept utility infrastructure for the purpose of providing a comprehensive CAD file/exhibit to the development team members for review of proposed utility structure locations. The purpose of this exhibit is to identify and reduce the chance for potential design and/or construction conflicts. i. Exhibit will include identification of trench and structure locations for each dry utility, street crossings and service extensions. ii. Dry Utility composite to be overlaid onto civil base file showing sewer, water and storm drain locations as well as architectural and landscape features (as available in AutoCAD). iii. Distribute AutoCAD linework reflective of dry utility infrastructure to development team for site coordination and review. iv. Upon development team review, submit to each utility company to assist in their design preparation. v. As available, verify approved utility designs with approved composite for accuracy. b. Utility composite exhibit is not to be used for construction purposes. Designs for facilities located inside buildings are excluded. c. Changes to composite plan after Client approval and/or due to revised files received from team members may warrant additional time and material fees. EXHIBIT A -2 A-201130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com EXHIBIT B MINIMUM INSURANCE REQUIREMENTS Morrow Management carries all standard insurance requirements including $2,000,000 for Errors and Omissions, $1,000,000 for Business Liability and Worker’s Compensation. EXHIBIT C FEE & REIMBURSEMENT SCHEDULE Consultant proposes to perform the scope of services as outlined in Exhibit A-2 of this agreement. All referenced fees are fixed unless otherwise indicated as hourly which will be invoiced on a time-and-material basis with an estimated not-to-exceed budget. Article Task No. of Work Orders SCE Idle Facility Removal / Relocation WO Processing 1 $ 4,200.00 Fixed 1 Design Development / Schematic Design (Hourly) $ 5,000.00 Budget 2 New Business – Utility Coordination & Management Electric – Southern California Edison 1 $ 6,800.00 Fixed Communication – Frontier 1 $ 3,500.00 Fixed Communication – Cox 1 $ 2,500.00 Fixed 3 New Business – Edison Electric Applicant Design 1 $ 4,500.00 Fixed 4 Dry Utility Composite Exhibit 1 $ 3,800.00 Fixed Development Meetings / Misc. Tasks (Hourly) $ 8,500.00 Budget Field Coordination / Construction Support (Hourly) $ - Budget Reimbursable Expenses $ 1,000.00 Budget Additional Services: a. Development Meetings / Misc. Tasks $ 8,500 Budget (Hourly) Establish an hourly time-and-material budget to attend team and utility meetings and provide support related to miscellaneous dry utility tasks throughout the planning and design process for items not included as part of the standard work order design and coordination. Team meetings and miscellaneous tasks will be invoiced on a time-and-material basis with a not-to-exceed budget as outlined in the fee structure. Project Specific: - Existing Meter and Service Removals - Service Abandonments b. Field Coordination / Construction Support $ TBD Budget (Hourly) Establish an hourly time-and-material budget to assist with field coordination items associated with the installation of the dry utility infrastructure. Specific items include, but are not limited to the following: i. Utility / Contractor Scheduling ii. Field Conflict Resolution iii. CAD Survey Requests (staking) iv. Meter and Service Applications v. Meter Set Support vi. Inspection Request Coordination vii. Utility Design Exhibits and As-built Coordination viii. Development / Construction / Utility Meetings ix. Easement Processing (drafting and processing of separate legal descriptions) x. Equipment / Material Shop Drawing Submittals and Review xi. Applicant Install (Electrical) Scheduling and Coordination $44,000 NTE total EXHIBIT A Telecom Purveyor Idle Facility Removal/Relocation $4,200.00 Fixed -2 A-211130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com REIMBURSABLE EXPENSES Reimbursable expenses will be invoiced on a monthly basis as incurred. These expenses shall include, but are not limited to costs for: blueprinting/plotting, commercial delivery costs, automobile mileage, utility company as-builts, and a professional engineer stamp or third-party pole loading calculations required for some designs. All expenses to be invoiced at direct cost with automobile mileage calculated at the current IRS standard mileage rate. HOURLY RATES Principal $150 per hour Project Manager $125 per hour Project Designer – SCE / Electrical $110 per hour Project Coordinator $ 95 per hour Drafting / Administrative $ 75 per hour GENERAL NOTES 1. Changes to base files, project files, house plots, phasing and/or loads after client has authorized the preparation of Utility base maps and designs will result in a time and material change order to account for revisions. 2. Client called team meetings will be invoiced as incurred on a time and material basis per the hourly rates identified above. 3. Proposal does not account for processing any City permits, traffic control or temp power coordination. 4. Utility relocations, conversions, backbone systems and other off-site work not specified are excluded. 5. Projects on hold for greater than sixty (60) days and/or which are canceled by the Utility will result in additional fees associated with new submittals and design revisions. 6. Proposal is valid for sixty (60) days from the date of issuance. 7. Once an Agreement has been signed, it is valid for one (1) year. If the project takes longer than one (1) year to complete, the consultant has the right to re-negotiate the remaining work to be completed, hourly rates and/or Scope of Work. EXHIBIT E STATEMENT OF UNDERSTANDING BETWEEN PARTIES This letter is to formalize our Agreement regarding services that Morrow Management (Consultant) will be providing to the City of Rancho Palos Verdes (Client) in regards to dry utility coordination and management services for the Ladera Linda Community Center and Park site located within the City of Rancho Palos Verdes. Scope of Services: See attached Scope of Services and Fee Schedule Exhibits. Fees and Reimbursements: Are either fixed, hourly or direct cost and are identified in Exhibit “A”. Hourly rates are established for any hourly work directed by the Client. Confidentiality: Client acknowledges and understands that all information relating in any way to Consultant or its business or affairs, whether written or oral, obtained by Client in connection with the services and any information regarding the nature and extent of the services (“Confidential Information”), shall, unless otherwise specified by Consultant in writing, be deemed confidential. Client further acknowledges and understands that Client’s unauthorized disclosure of any Confidential Information would be extremely prejudicial to Consultant. Therefore, Client shall not disclose to any person or entity any Confidential Information unless such disclosure is authorized in writing by Consultant. Authorization: Consultant will not have the authority or responsibility to execute dry utility contracts on behalf of the Client. Client will promptly execute and deliver written authorization to third parties at the request of Consultant, which will enable Consultant to continue the proposed utility management processing. Indemnity: Consultant shall not be held responsible or liable for consequential damages by reason of delay by utility companies, contractors or governmental agencies. Client agrees to hold harmless the Consultant against claims, damages, losses and expenses in relation to the project, excepting claims arising out of gross negligence by Consultant. Attorney Fees and Costs: This contract is governed by the laws of the State of California. If any action at law or in equity is necessary to enforce or interpret the terms of the contract, or if brought in the form of arbitration, the prevailing party shall be entitled to reasonable attorney fees, costs and necessary disbursements, in addition to other relief to which such party may be entitled. EXHIBIT A -2 A-221130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com May 18, 2021 Steve Johnson Johnson Favaro 5898 Blackwelder Street Culver City, CA 90232 Ladera Linda Community Park Project Proposal for Telecommunications Infrastructure and Audiovisual Consulting Dear Steve, Vantage Technology Consulting Group (Vantage) has been invited by Johnson Favaro to present our services to support the City of Rancho Palos Verdes (the City) and the Johnson Favaro design team with the integration of technology within the project. In response, Vantage is pleased to present this proposal to provide technology consulting, engineering, and design services. Vantage understands the project consists of structured cabling and audiovisual systems design for a single-story building containing two classrooms, a multipurpose room, a meeting room, offices, and support spaces. The construction of this community center is an exciting opportunity for the City to create a unified, vibrant, flexible, and valued resources for community members, city staff, and volunteers. Technology systems will play a key role in supporting the integration of the various program components and helping facilitate the community interaction anticipated for the new building. This will include: • Room presentation technologies that support staff, volunteers, and visitors by providing information in the local rooms while facilitating connections to other city buildings, the surrounding community, and the world at large. • Wired and wireless connectivity to provide staff, volunteers, and visitors with seamless access to information resources, collaboration tools, and communication tools throughout the various spaces. • Telecommunications infrastructure to support digital signage capabilities in strategically placed locations. I. SCOPE OF WORK Vantage will provide technology consulting services to assist the City and Johnson Favaro (the Architect) in the architectural integration, system design, and deployment of technology systems within the project. Refer to the Proposed Responsibility Matrix in Appendix A, which lists technology systems for the project and responsible parties. EXHIBIT A -2 A-23 VANTAGE Vantage Technology Consulting Group 20 1 CoNTI N D ITAL BocL E VARD , ScI T E 1 20 • E L S EGL"~no , CALIF ORNIA 90245 310 536 7676 • FAX 3 10 53 6 7677 • www.VA~T AGETCG .co" Proposal to Provide Technology Consulting Services Page 2 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p The following provides an outline of Vantage’s scope of work for this project. Refer to Appendix B for a more detailed breakdown of each project phase. 1. Construction Documents a) Technology / Engineer Coordination b) Audiovisual Signal Distribution c) Technology Furniture Coordination d) Telecommunications and Audiovisual Specifications 2. Agency Approval Support/ Permit a) Back Check Documents 3. Bid Support a) Technology RFI Review b) Technology Contractor Selection Assistance 4. Construction Administration a) Construction Site Visits b) Technology Submittal Review c) Technology Punch List II. FEES AND EXPENSES A. Fees for Professional Services Vantage will provide the services described for a fixed fee of $25,550 including expenses as outlined below. Fees are itemized by work stage as follows: Phase Description Meetings On- Site Consulting Services Estimated Expenses Totals Construction Documents 0 $16,960 $0 $16,960 Agency Review 0 $2,805 $0 $2,805 Bid 0 $2,805 $0 $2,805 Construction Administration 2 $5,780 $200 $5,980 Totals $28,350 $200 $28,550 It is assumed that Vantage will be contracted under the AIA Master Agreement C401-2017 prepared by the Architect based upon the scope, fees, and information as noted in this proposal. Please refer to Appendix C for other assumptions we have made in compiling our fees for this work. EXHIBIT A-2 A-24 Proposal to Provide Technology Consulting Services Page 3 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p B. Expenses Expenses incurred by Vantage in the course of delivering the Basic Services shall be reimbursed to Vantage at actual cost, up to the maximum amount shown on the fee table in part A. The City shall reimburse Vantage for any and all reasonable document reproduction and delivery costs, as well as travel-related expenses, incurred by Vantage in connection with Vantage's performance of the Basic Services outlined herein. Reimbursable travel expenses shall include but are not limited to airline fare (coach or economy class only), car mileage costs at the then-current rate published by the Internal Revenue Service, tolls or other conveyance charges, meals, standard business class hotel accommodations, automobile rental costs, and other incidental costs related to travel. Vantage will separately document reimbursable expenses in monthly invoices presented to Client. C. Invoicing and Payment Fees will be invoiced monthly based on the level of completion of the work. Reimbursable expenses incurred during the billing period will be invoiced along with Fees. Payment will be due net thirty (30) days. D. Schedule of Hourly Rates The hourly rates indicated in Appendix D are the rates in effect on the date of this proposal. Hourly rates are reviewed annually and are subject to change on January 1 of each year. Steve, thank you for giving us this opportunity to work with you on this exciting project. I will follow up in a few days but in the meantime, please let me know if you have any comments or questions regarding this proposal. Sincerely, Michael Niola, PSP, CTS Associate Principal for Vantage Technology Consulting Group Enclosures Appendix A: Proposed Responsibility Matrix Appendix B: Scope Descriptions Appendix C: Assumptions Appendix D: Schedule of Hourly Rates C:\Users\michaelniola\Box\Business Development\Leads RFQs and Proposals\15952 Ladera Linda Community Park\Internal\21-0512 Ladera Linda Community Park Vantage Proposal.docx EXHIBIT A-2 A-25 Proposal to Provide Technology Consulting Services Page 4 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p APPENDIX A: PROPOSED RESPONSIBILITY MATRIX Vantage will provide technology consulting services for the architectural integration, system design, and construction administration for the following technology systems in the project. System Responsible Comments / Notes Audiovisual Systems Multimedia display and audio playback systems Vantage Classrooms Collaboration and conferencing (voice, video, web) systems Vantage Labs and research spaces, conference and meeting Rooms Digital signage systems Vantage Entry lobby Information Technology Systems Technology rooms, risers, and cable distribution Vantage Includes technology room build-outs Structured cabling system (backbone, and horizontal) Vantage Starting at the MPOE Carrier and other service provider connections Dry Utilities Consultant Vantage will pick up the scope from the MPOE Data network - LAN (wired), WAN, etc. Client / Vantage Active equipment by Client, including servers and mass storage devices; cabling by Vantage Wireless data network Client / Vantage Active equipment by Client; infrastructure and cabling by Vantage Unified communications system (UCS) Client / Vantage Active equipment by Client including VoIP, PBX, cellular, and analog systems; cabling and infrastructure by Vantage EXHIBIT A-2 A-26 Proposal to Provide Technology Consulting Services Page 5 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p APPENDIX B: SCOPE DESCRIPTIONS A. Programing / Master Planning 1. Not in scope B. Schematic Design 1. Not in scope C. Design Development 1. Not in scope D. Construction Documents 1. Technology Engineer Coordination a) Coordinate with the Electrical Engineer on technology infrastructure requirements including conduit, cable pathway, junction boxes, and power requirements. b) Coordinate with the Mechanical Engineer on HVAC designs for cooling technology equipment and other impacts of mechanical systems on the technology systems. c) Coordinate with the Structural Engineer on equipment mounting requirements and structural detailing for technology equipment. 2. Finalize Construction Documents a) Create technology drawings and documentation to incorporate detailed design of device placement and infrastructure. 3. Technology Signal Distribution a) Develop detailed low-voltage signal distribution infrastructure requirements to support the technology systems. 4. Technology Furniture Coordination a) Coordinate outlets and connection infrastructure with systems furniture designer. 5. Technology Specifications a) Provide technology system specifications including: (1) Narrative description of system functional capabilities (2) Single line diagram(s) illustrating proposed system architecture and primary equipment connectivity (3) Listing of primary equipment components (4) System technical performance specifications (5) Clarification of project delivery expectations b) Technology Cost Estimate Assistance EXHIBIT A -2 A-27 Proposal to Provide Technology Consulting Services Page 6 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p (1) Assist the Estimator in reviewing and updating their construction costs related to technology systems. 6. Agency Approval Support / Permit a) Back Check Documents (1) Provide (1) back-check document submissions. 7. Bid Support a) Technology Contractor List (1) Provide a list of systems contractors appropriately qualified to provide and install the specified technology systems. b) Technology RFI Review (1) Respond to technical Requests for Information (RFI) as needed. c) Technology Contractor Selection Assistance (1) Review bid submissions for compliance with the technical requirements of the Bid Specifications. 8. Construction Administration a) Technology Submittal Review (1) Review systems contractor shop drawing submittals (up to two reviews), requests for information (RFIs), and provide coordination, as necessary. b) Construction Site Visits (1) Support ongoing facility and technology infrastructure construction, including onsite review (up to 1 visit) of construction progress with written reports following each visit. c) Technology Punch List (1) Perform final on-site inspections (up to 1 visit). Findings will be documented in the form of written punch lists. 9. As-Built Record Drawings a) Not in scope. To be completed by contractors. EXHIBIT A -2 A-28 Proposal to Provide Technology Consulting Services Page 7 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p APPENDIX C: ASSUMPTIONS The fees identified are based on the functional descriptions and other information provided by Johnson Favaro at the time this proposal was prepared. Substantial deviations from the initial concepts, scope, budget, or schedule may result in supplemental effort required by Vantage for which additional compensation may be warranted. Vantage has made the following assumptions in compiling this proposal: 1. The fees are based on the schedule as noted below. Modifications to this schedule may result in additional fees. Should the project extend significantly beyond the original schedule, additional fees may apply. Should the project go on hold for a significant time, additional demobilization and mobilization fees may apply. a) Construction Documents: Up to 2 months b) Construction Administration: No more than 24 months 2. We have assumed the following submissions will be needed during the design and Authority Having Jurisdiction (AHJ) approval phases of the project: a) Construction Documents; two interim and one final submission b) AHJ-approval process; one back-check submission 3. Our fees are based on the project meetings as noted. We have assumed we can attend most meetings, including project team meetings and client meetings, via telephone and/or web conference. 4. It is assumed that construction administration on-site meetings will coincide with punch list visits and do not require an additional trip. a) Additional meetings may require additional fee. b) Any additional Submittal reviews required, beyond the number defined in the Construction Administration section, may require additional fee. c) Any additional commissioning site visits required due to contractor’s misrepresentation of installation completeness may require additional fee. 5. Our fees assume that the project will be designed and constructed in a single linear process and will not be phased. Phasing of design and/or construction activities into multiple phases will require additional fees. 6. Our fees assume Vantage will be awarded all two scopes (IT and AV) and hence take advantage of the economies of scale (such as attending one meeting to address issues on all three scopes) granted by that assumption. If Vantage is not approved for all scopes, fees for individual scopes may need to be increased. 7. Vantage will provide Revit modeling services for the project. We have made the following assumptions regarding Building Information Modeling (BIM) work on this project: a) We assume that we will download project models (version 2018 or older) or use published versions (version 2019 or after). This transfer of model in addition to the transfer of our discipline-specific models will occur at regular intervals during the project’s design phases. EXHIBIT A -2 A-29 Proposal to Provide Technology Consulting Services Page 8 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p b) We assume all published architectural project models will include a change log dictating changes from the previous published model. c) When working with BIM360 or similar cloud-based applications, we expect to work with published models. We are not responsible for real-time modeling (such as that facilitated by BIM360 and similar applications) and do not expect to work with live models. If the BIM Execution Plan requires the use of live models, additional effort may be required, and the project may be subject to additional fees. d) We anticipate 3-D models will be frozen two weeks prior to all deliverables becoming due. Late changes to 3-D models may require additional effort and be subject to additional fees. e) If conduit infrastructure is to be modeled, we will only include conduits that are larger than 2”. Any coordination or modeling needed at finer detail will be subject to additional fees. f) Model design shall be performed to Revit Level of Detail 200 (LOD 200), as defined by the AIA BIM Level of Detail (LOD) 2019. Our actual design may be above a LOD 200 but does not include manufacturer specific families. Design above LOD 200 may require additional fees. g) We assume no clash detection coordination is required. If clash detection is required on this project, Vantage can provide it as an additional service 8. The City and Johnson Favaro acknowledges that Vantage has built an extensive repertoire of intellectual property, including but not limited to, assessment tools and techniques, specification libraries, reporting templates and graphics, and Revit families and modeling tools. Our deliverables shall be the exclusive property of The City and Johnson Favaro with allowances for right-to-use where deliverables contain Vantage intellectual property. The City and Johnson Favaro are granted right-to-use specifically limited to the services provided under this agreement for any intellectual property utilized in the development of project deliverables. Ownership and rights of Vantage intellectual property remain with Vantage and cannot be otherwise shared, distributed, or used for any other purposes. 9. We have made the following assumptions regarding the low-voltage/communication external infrastructure (conduit runs, duct banks, vaults, manholes, pull boxes, etc.) for the project: a) All outside plant work for incoming services is not part of Vantage’s scope and will be completed by the Dry Utilities Consultant. EXHIBIT A-2 A-30 Proposal to Provide Technology Consulting Services Page 9 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p APPENDIX D: SCHEDULE OF HOURLY RATES The hourly rates listed in the following table are the rates in effect on the date of this proposal. Hourly rates are reviewed annually in January and are subject to adjustment at that time. 2021 Vantage Technology Consulting Group Time and Materials Rates Staff Title Hourly Rate Principal, Strategic Consulting $318.00 Principal, Design & Engineering $285.00 Vice President $312.00 Associate Principal $260.00 Associate Vice President $307.00 Associate $240.00 Senior Strategic Consultant $302.00 Senior Consultant, Design & Engineering $225.00 Strategic Consultant $260.00 Consultant, Design & Engineering $195.00 Lead Engineer $185.00 Engineer, Graphics, Revit, CAD $177.00 Analyst, Writer $140.00 Designer $95.00 Support Staff $90.00 EXHIBIT A (Ardurra)-2 A-31 Proposal to Provide a Focused Utility Investigation City of Rancho Palos Verdes at the Ladera Linda Community Park 2 | P a g e SCOPE OF WORK The following services are proposed for this assignment: Using ground penetrating radar where necessary, establish the location of the utilities designated by the architect that require detailed investigation. Selection of these utilities was made to determine serviceability for Points of Connection (POC) to the new building and for use with the new park site layout. The field work will be coordinated on-site by Bob Merrell PE, the previous ALTA surveyor and Geotechnical Study project manager. The depth, material and size of the existing facilities will be determined, and the information recorded at the seven locations designated by the architect. The location requests are as follows: 1. Northwest of the new building – pothole to a maximum 10-foot depth to record storm drain depth, size, material, and condition. 2. Southwest of the new building – pothole to a maximum 10-foot depth to record storm drain depth, size, material, and condition. 3. Far southwest corner of parcel 7564-001-910 – Unearth buried catch basin inlet to record the location, size, material, outlet pipes sizes and condition of each. 4. Behind existing buildings on parcel 7564-001-912 – Pothole storm drain to record storm drain depth, size, material, and condition. 5. At top of slope on parcel 7564-001-908 – Open grate and record depth, outlet pipe size, material, and condition. 6. Adjacent to classroom building on parcel 7564-001-912 – Excavate through PCC sidewalk to locate sanitary sewer and record storm drain depth, size, material, and condition. 7. At base of entrance drive on parcel 7564-001-912 – Excavate slot cut through AC drive to locate main electric conduit feed to the school site and record alignment, material type depth and condition. All excavations in AC or PCC will be backfilled and capped with temporary asphalt concrete mix. The condition of the utilities can only be made on the exposed exterior of the pipelines. Interior condition assessments are excluded from this scope of work. Our survey crew will be on-site to assist in locating pothole locations and to be on-hand to record the detailed utility information available once the utilities are uncovered. The individual pothole reports will be prepared by the utility subconsultant and submitted in PDF form to the architect and City. The digital information collected by the surveyor will be brought into the ALTA CAD base which will be updated accordingly and submitted to the architect and the City. PROJECT SCHEDULE The proposed project revisions will be made within two weeks of receipt of a Notice to Proceed. EXHIBIT A -2 A-32N ARDURRA Proposal to Provide a Focused Utility Investigation City of Rancho Palos Verdes at the Ladera Linda Community Park 3 | P a g e FEE PM PE DE/CADD ($185) ($171) ($127) Utility Investigation 1 Project Administration 6 $1,110 $1,110 2 Field Supervision 12 $2,220 $2,220 3 Utility field surveying $0 $2,288 $2,288 4 Utility Field Crews $0 $9,262 $9,262 5 Prepare CAD input to ALTA 1 6 $100 $1,033 $1,033 Manhour Totals 18 1 6 T&M Fee Totals $3,330 $171 $762 $100 $4,363 $2,288 $9,262 $15,913 City of Rancho Palos Verdes Utility Investigation at Ladera Linda Park May 20, 2021 Ardurra Ardurra SubtotalODC Kelsurveys, Inc.C BelowTASK Note: The uncertainties of locating underground facilities or the presence of subsurface rock to interfere with the potholing, require an allowance provision to address unknown conditions. The total not to exceed fee request therefore, is $17,000. Expenditure beyond the base fee of $15,913 will require City approval. TOTAL Subconsultants EXHIBIT A -2 A-33N ARDURRA SDSDSDSDSDSD SDSDSD SDSDEXISTING SEWER EXISTING GAS EXISTING WATER SD SS LEGEND W W G EXISTING STORM DRAINSS SSSS SS SSSSSSSS SS SS SS S S S S SS SSSSSSSS SS SS SS SS SS SS SSSSSSSSSSSSSSSSSSWWWWWWWWW WWW W WWW W W WW W W W W WW W WWWWWWWWWWWWWWWWWW WSSWWW W W G G G GG G G G G G G G GG GGGGGG GGGGGGG SDSDSDSDSDSDSDSDSD SD SD SD S D SDSDSD SDSD SDSDSDSDSDSD SDSDSDEXISTING STORM DRAIN EASEMENT W W W W W W W W W W W W WW EXISTING BUILDING EXISTING UTILITY AND POTHOLE EXHIBIT EXISTING CATCH BASIN ASSUMED LOCATION OF EXISTING CATCH BASIN. EXISTING CATCH BASIN4SD SD S D SDSDSDSDSDSDSDSDSDS S S SSDS D SD SD SDSD SD SD SD REFERENCES 1. Kistner, Wright & Wright Architects and Engineers, Ladera Linda School Drawings (SFM Approval Date: 1967) 2. LA County Storm Drain Map (https://pw.lacounty.gov/fcd/StormDrain/index.cfm Accessed: July 2019) 3. LA County Sewer Maintenance Map (https://dpw.lacounty.gov/smd/sewernetwork/ Accessed: July 2019) 4. Field Verified - KPFF Site Visit (July 1, 2019) EXISTING 36" STORM DRAIN OWNED BY LA COUNTY2 EXISTING 45" STORM DRAIN OWNED BY CITY OF RANCHO PALOS VERDES2 APPROXIMATE ALIGNMENT OF UNKNOWN STORM DRAIN. SIZE UNKNOWN2 SD SD SDASSUMED EXISTING SD ALIGNMENT. SD ASSUMED ALIGNMENT OF EXISTING STORM DRAIN POTHOLE LOCATION #1 EXCAVATE TO 10-FEET DEEP. RECORD STORM DRAIN LOCATION, DEPTH, SIZE, AND CONDITION. SEE NEXT SHEET FOR PRECISE LOCATION POTHOLE LOCATION #2 EXCAVATE TO 10-FEET DEEP. RECORD STORM DRAIN LOCATION, DEPTH, SIZE, AND CONDITION. SEE NEXT SHEET FOR PRECISE LOCATION LOCATION #3 UNEARTH AREA TO LOCATE CATCH BASIN. RECORD CATCH BASIN LOCATION, SIZE, INVERT, OUTLET PIPES, AND CONDITION. PROPOSED BUILDING APPROXIMATE FOOTPRINT EXISTING CATCH BASIN4 EXISTING 6" V.C. SEWER @ HILLSIDE SLOPE1 EXISTING 4" V.C SEWER @ 2.0%1 POTHOLE LOCATION #6 EXCAVATE TO FIND SEWER PIPE. RECORD SEWER LOCATION, DEPTH, SIZE, AND CONDITION. SEE NEXT SHEET FOR PRECISE LOCATION LOCATION #4 POTHOLE TO FIND STORMDRAIN LOCATION,DEPTH, SIZE, AND CONDITION. SEE NEXT SHEET FOR PRECISE LOCATION LOCATION #5 OPEN CATCH BASIN GRATE. RECORD SIZE, INVERT, OUTLET PIPE INVERT, AND OUTLET PIPE SIZE. EXHIBIT A -2 A-34l~ r I • " ' ~ ;1;"1 ~, I I I I < < a \ " \ I I I • e \• < 3 z -0 ' ~ --,-\ ;., L ' ,1 ,, - l r i., ' ' '\ ·~ • , l /!/nN-{...l_;_/ J I ' < ' ' ' ' ' I ~ ---,..----, - \ --__ , ___ _, ,-, --; ~>? / ■■1 ■■■■■■■■111111 - 0 15' 30' SCALE: 1 "-30' PROJECT LADERA LINDA COMMUNITY PARK PROJECT: 32201 Forrestal Drive Rancho Palos Verdes, CA 90275 CITY OF RANCHO PALOS VERDES: 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 ARCHITECT Architecture and Urban Design 5898 Blackwelder Street, Ground Floor Culver City, CA 90232 (Tel) 310-559-5720 (Fax) 310-559-8220 CONSULTANTS 700 South Flower Street Suite 2100 Los Angeles, CA 90017 0: 213.418.0201 F: 213.266.5294 www.kpff.com The drawings and specfflcatlons, Ideas, designs, and arrangements are and shall remain the property of the archit&el. No part thereof shall be copied or u9ad in connec:tloo whh any wm er project other than the specific project for YINch they hllV8 bean Prllll91'8d without thewritlan wn9antoftha 111rchnect. Vi-I contact wnh the,;e drawings or specification! shall consiitutB eviderai Iii acooptance of these, resb1ctlons. Wr1118n di mansions on thase d"awlngs shall haw prucadenca ov« scaled dimen•icns. ContracilJr ahall venfy and be re:>?<Jn:1ible fur all dimensions and conditions on the Job end this office must be no1fflad ol any vartatlon from tha dimensions and oondltlonuhown by these dmwlng5. Shop de1all5 mur;t be submitted to this office for epprtlVIII before proceeding with fllbr1cellon. © MDA Johnson Favaro 2017 ARCHITECT'S I ENGINEER'S STAMP CITY APPROVALS No. Issue Date ISSUE I REVISIONS TITLE: SCALE: DATE: DRAWN BY: CHECKED BY: PROJECT#: SHEET: BIM POTHOLE HERE POTHOLE HERE POTHOLE HERE C1.40 EXHIBIT A -2 A-35J j I I I I I I I I ] I I I I . . .. .. .. .. . . . . . • • • . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .. . ... ·: .. . t ... : .. ' . . . . - . .. . .. ... . . . . . . ... . . . . . . ... -- I I -----:{o'.- 0, -J' \ I ....--------- . 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' . .. . ... . . 0 0 I u.. ~- ... . . , .. ~', ',',', •"'",' , * ', ',..CC..:C.CL_l..._J__.LJl.Jl-1.lll~ .·.1· .. ·1·.·.·.·. ~--. , ":)" /2 I 1~'-:---:~~;,-c.:. . .. . . ~ . . r • • • -..~. • ----,I,£[ • • • • • • • • --, •I .. •\• •-• • • • ., . . -. • ,;" • I • • • • • 'l.'.-i ~.·-·.·.· .. ·.·.·.·.·.·. • .l • • • • • • • • • • • • • ·.·.•.•4;1•.· .•.•.•.· •.• • • • k . • ~~ • • . . . .:-:~:::::::::::::: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ·.·.· .· .. ~·.·.·.1.·.·.•.cJ .•.·.·.·.·. ·····i ···U>····· .... ~ ........ (:;:· .. . •••• • .. • w,:._~· .·.-.?f · ... ·.·.·. . . . . . . .. ~ ... ·... . ·.·.· .·~.-.·.·. . . . . . . ~ . . . • • • • • • • "<{ ••• Q ..•.•. . . ·:·: ::::::~•.•:• .:::··· . . . . . . . . . . . . . . . . . . . . . . . . . . . ·a ... . • • • • • K... • ••••• en ...... . . .,. . . . . . . . . .,-,, .... "' . . . ••'-4J ••··11-· ••• . . . . . . . . . . . . . ..... . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . ...... . . . . . . . . . . . . . . . . . . . . • • • ♦ • • • . o \ • .. • . -~·- • • • • . . : .. : : •• . . . . . . ... • . . . . . .. • • . . •• ... . . . • .. .. . . . . . • I I • . .. f--ED--...,;+i. ~511-'.':-f';--- . . . .. . . . . .. . . .. . . . . . . ... . . .. . . . . ,,. ..... ....,. 4 --- = ... .. .. . . : .. . . . . • . ... .. . . . . • • . . . 'b I ~ 1 ": I I I u, I "I I I \~ :'"-/ I = = = -- U)Uo>' l.,_f--.f--.:Z: X --D ---- 0 'b --- \ - \ ' .. \. ' .. • • z 0 !<i: ::::, z !z 0 u a:: fr ~ u l;:j w I V) w w V) UTILllY CONSTRUCTION NOTES: STORM DRAIN @) PVC, SDR-35 STORM DRAIN PIPE PER DETAIL 1. SHEET C5.01. SIZE AND SLOPE PER PLAN. ROOF DOWNSPOUT POINT OF CONNECTION 5 FEET FROM BUILDING FACE. SEE PLUMBING DRAWINGS FOR CONTINUATION • POINT OF CONNECTION TO EXISTING STORM DRAIN SYSTEM. VERIFY SIZE AND LOCATION IN FIELD. PRECAST CONCRETE CATCH BASIN. JENSEN PRECAST OR APPROVED EQUIVALENT. SIZE PER PLAN. @ TRAFFIC RATED AREA DRAIN. ZURN OR APPROVED MANUFACTURER. @ NOT USED. @ CLEANOUT PER DETAIL 6, SHEET C5.00. @ CURB OUTLET. @ STORMWATER TREATMENT SYSTEM. SEE SHEET Cl .42 FOR MORE DETAILS. @ POINT OF CONNECTION TO RETAINING WALL SUBDRAINAGE SYSTEM. ® POINT OF CONNECTION TO PLAY AREA SUBDRAINAGE SYSTEM. @ PERFORATED PIPE. SEE DETAIL 5, SHEET CS.02 FOR MORE DETAILS. SANITARY SEWER ® PVC, SDR-35 SANITARY SEWER PIPE PER DETAIL 1, SHEET C5.01. SIZE AND SLOPE PER PLAN. POINT OF CONNECTION 5 FEET FROM BUILDING FACE. SEE PLUMBING DRAWINGS FOR CONTINUATION. POINT OF CONNECTION TO EXISTING SANITARY SEWER SYSTEM. VERIFY SIZE AND LOCATION IN FIELD. @ CLEANOUT PER DETAIL 6, SHEET C5.00. DOMESTIC WATER @ PVC, SCHEDULE 40 DOMESTIC PIPE PER DETAIL 1, SHEET C5.01. SIZE PER PLAN. ® POINT OF CONNECTION 5 FEET FROM BUILDING FACE. SEE PLUMBING DRAWINGS FOR CONTINUATION. POINT OF CONNECTION TO EXISTING DOMESTIC WATER SYSTEM. VERIFY SIZE AND LOCATION IN FIELD . @ BACKFLOW PREVENTION DEVICE PER DETAIL J, SHEET C5.01. FIRE WATER @ PVC C-900 FIRE WATER PIPE PER DETAIL 1. SHEET C5.01. SIZE PER PLAN. ® POINT OF CONNECTION 5 FEET FROM BUILDING FACE. SEE PLUMBING DRAWINGS FOR CONTINUATION . ® ® ® POINT OF CONNECTION TO EXISTING WATER MAIN. VERIFY SIZE AND LOCATION IN FIELD. DOUBLE DETECTOR CHECK ASSEMBLY PER DETAIL 2, SHEET C5.01. FIRE HYDRANT PER DETAIL 7, SHEET C5.01. @ THRUST BLOCK PER DETAIL 7, SHEET C5.00 . OTHER UTILmES ® ELECTRICAL CONDUIT. SEE ELECTRICAL DRAWINGS FOR DETAILS AND SPECIFICATIONS. SHOWN FOR COORDINATION PURPOSES ONLY. GAS LINE. SEE GAS COMPANY DRAWINGS FOR DETAILS AND SPECIFICATIONS. SHOWN FOR COORDINATION PURPOSES ONLY. @ MECHANICAL LINE. SEE MECHANICAL DRAWINGS FOR DETAILS AND SPECIFICATIONS. SHOWN FOR COORDINATION PURPOSES ONLY. LEGEND: ---- --ss-- ---w·--- -----,D• .. " FW SD G ---T--- ---ss--- ---w--- ---S0--- ---G---- 4 e ~ El °'cf ~ (8) l®'IP4-;l-♦41!l I ffl NOTE: LIMIT OF WORK PROPERTY LINE SANITARY SEWER WATER DOMESTIC WATER FIRE WATER STORM DRAIN GAS ELECTRIC TELEPHONE PERFORATED PIPE EXISTING SANITARY SEWER EXISTING WATER EXISTING STORM DRAIN EXISTING GAS POINT OF CONNECTION COORDINATION POINT CAP OR PLUG UTILITY MANHOLE UTILITY CLEANOUT STORM DRAIN INLEf AREA DRAIN/PLANTER DRAIN TRENCH DRAIN FIRE HYDRANT THRUST BLOCK FIRE DEPARTMENT CONNECTION (FDC) POST INDICATOR VALVE {PIV} WATER VALVE BACKFLOW ASSEMBLY UTILITY METER VAULT IRRIGATION WATER METER, LINES AND APPURTENANCES BY OTHERS. NOTE: ALL BMP'S PROPOSED AS A PART OF THIS PROJECT ARE TO BE INSPECTED BY THE ENGINEER OF RECORD AFTER INSTALLATION AND PRIOR TO OBTAINING A CERTIFICATE OF OCCUPANCY. NOTE: PRIOR TO THE INSTALLATION OF ALL STORM DRAIN AND SEWER MAIN LINE CONNECTIONS, THE CONTRACTOR SHALL POTHOLE AND VERIFY THE HORIZONTAL AND VERTICAL LOCATION OF THE MAIN LINE. IF CONDITIONS DIFFER FROM THOSE ON THE PLAN, THE CONTRACTOR SHALL NOTIFY THE ENGINEER AND SHALL NOT BEGIN CONSTRUCTION UNTIL THE CHANGED CONDITION HAS BEEN EVALUATED. 0 10· 20· SCALE: 1 "=20' PROJECT LADERA LINDA COMMUNITY PARK PROJECT: 32201 Forrestal Drive Rancho Palos Verdes, CA 90275 CITY OF RANCHO PALOS VERDES: 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 ARCHITECT Architecture and Urban Design 5898 Blackwelder Street, Ground Floor Culver City, CA 90232 (Tel) 310-559-5720 (Fax) 310-559-8220 CONSULTANTS 700 South Flower Street Suite 2100 Los Angeles, CA 90017 0: 213.418.0201 F: 213.266.5294 www.kpff.com The drawings and specfflcatlons, Ideas, designs, and arrangements are and shall remain the property of the archit&el. No part thereof shall be copied or u9ad in connec:tloo whh any wm er project other than the specific project for YINch they hllV8 baan Prllll91'8d without thewritlan wn9antoftha 111rchnect. Vi-I contact wnh the,;e drawings or specification! shall consiitutB eviderai Iii acooptance of these, resb1ctlons. Wr1118n di mansions on these d'"awlngs shall haw pruoodenoo OY8I" scal8d dimen•ions. ContracilJr shall venfy and be re:>?<Jn:1ible fur all dimensions and conditions on the Job end this office mur;t be no1fflad ol any variation from the dimensions and oondltlonuhown by these dmwlng5. Shop details mur;t be submitted to this office far epprnvel before proceeding with fllbr1cellon. © MDA Johnson Favaro 2017 ARCHITECT'S I ENGINEER'S STAMP 100%DD 50%DD 100% SD No. TITLE: CITY APPROVALS Issue ISSUE I REVISIONS UTILITY PLAN SCALE: PER PLAN DATE: 10(1512019 11.21.19 10.14.19 07.14.19 Date DRAWN BY: MN CHECKED BY: DM PROJECT#: 1600609 SHEET: C1 .40 BIM UPWP NEW CONSTRUCTION TYPE IIB OCCUPANCY A-3, B MAINT./STORAGE FORRESTAL DR PIRATE DRD A U N T L E S S D R T .O .S T .O .S HIGH TIER TERRACE MID TIER TERRACE LOW TIER TERRACE xxxx x x x x x x x x x x x xx x x x x x x x x x x x x x x x x x x x x x xx x x x x x x x x x x x x x xx x x x xx x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 447.29' 457.07' S1 S2 S6 S3 S8 S4 S5 S7S9 SCE TRANSFORMER MSA N N mag. north BIM LADERA LINDA COMMUNITY PARK PROJECT: CITY OF RANCHO PALOS VERDES: A r c h i t e c t u r e a n d U r b a n D e s i g n5898 Blackwelder Street, Ground Floor Culver City, CA 90232 (Tel) 310-559-5720 (Fax) 310-559-8220 ARCHITECT CONSULTANTS ARCHITECT'S / ENGINEER'S STAMP The drawings and specifications, ideas, designs, and arrangements are and shall remain the property of the architect. No part thereof shall be copied or used in connection with any work or project other than the specific project for which they have been prepared without the written consent of the architect. Visual contact with these drawings or specifications shall constitute evidence of acceptance of these restrictions. Written dimensions on these drawings shall have precedence over scaled dimensions. Contractor shall verify and be responsible for all dimensions and conditions on the job and this office must be notified of any variation from the dimensions and conditions shown by these drawings. Shop details must be submitted to this office for approval before proceeding with fabrication. © MDA Johnson Favaro 2017 CHECKED BY: No.Issue DRAWN BY: Date TITLE: SHEET: PROJECT #: SCALE:DATE: CITY APPROVALS PROJECT 32201 Forrestal Drive Rancho Palos Verdes, CA 90275 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 NOT FOR CONSTRUCTION 620 N. Brand Blvd. Suite 404 Glendale, CA 91203 www.novusdesignstudio.com 11/13/2019 P2018-41 4/26/2021 3:29:02 PME1.02 ELECTRICAL SITE PLAN REF. SCALE:E1.02 1" = 40'-0" ELECTRICAL SITE PLAN 1 1" = 40'-0" NDS TEAM VB ISSUES/REVISIONS 100% DD 11.21.19 SITE PLAN NOTES: 1. REFER TO SITE INFRASTRUCTURE DOCUMENTS FOR LOCATIONS AND ROUTING OF EXISTING AND NEW UTILITIES. COORDINATE EXACT LOCATION WITH OWNER'S REPRESENTATIVE AT JOB SITE. 2. CONDUIT ROUTING AND STUB-UP/STUB-IN LOCATIONS SHALL BE COORDINATED WITH ALL EXISTING AND NEW UTILITIES AND WITH STRUCTURAL AND CIVIL. 3. UNDERGROUND CONDUIT TERMINATIONS SHALL BE COORDINATED IN THE FIELD WITH THE FINAL LOCATIONS OF ELECTRICAL EQUIPMENT. 4. THE CONDUIT AND WIRE SIZES FOR ALL SITE LIGHTING AND SITE POWER CIRCUITS SHALL BE AS FOLLOWS: A. MINIMUM CONDUIT SIZE ON SITE SHALL BE 1". B. MINIMUM WIRE SIZE ON SITE SHALL BE #10 AWG. C. MINIMUM GROUND WIRE SIZE ON SITE SHALL BE #10 AWG. 5. REFER TO LANDSCAPE DRAWINGS FOR LOCATION OF IRRIGATION CONTROL CONDUITS, PANELS AND REQUIREMENTS. 6. CONDUIT ROUTING SHOWN ON THIS PLAN IS SCHEMATIC IN NATURE. CONTRACTOR IS RESPONSIBLE FOR PROVIDING DETAIL AND COORDINATED SHOP DRAWINGS INDICATING CONDUIT ROUTING. 7. REFER TO ARCHITECTURAL ELEVATION DRAWING FOR EXACT LOCATION AND MOUNTING HEIGHTS OF ALL LIGHTING FIXTURES ATTACHED TO THE BUILDING. 8. COORDINATE EXACT LOCATION OF UNDERGROUND MANHOLES/PULLBOXES/HANDHOLES WITH LANDSCAPE ARCHITECT AND CIVIL. 9. FOR LOW-VOLTAGE FIXTURES REQUIRING SEPARATE LOW-VOLTAGE TRANSFORMER/DRIVER, IT IS THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE AND SIZE THE TRANSFORMER/DRIVER BASED ON CONNECTED CIRCUITS. COORDINATE LOCATION OF REQUIRE LOW-VOLTAGE TRANSFORMERS WITH THE ARCHITECT. 10. ALL UTILITY WORK SHALL BE IN COMPLIANCE WITH THESE DRAWINGS AND LAWDP REQUIREMENTS. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO CONTACT LADWP TO RECEIVE COMPLETE INFORMATION ON THEIR REQUIREMENTS. 11. CONTRACTOR SHALL COORDINATE WITH LADWP AND PROVIDE AND/OR INSTALL ALL ITEMS SUCH AS SERVICE CONDUITS, CONDUCTORS, DUCT BANKS, AND MANHOLES, ETC. FROM SERVICE POINT OF CONNECTION (POC) TO LADWP UTILTIY METER. 12. CONTRACTOR SHALL COORDINATE FINAL LOCATION OF ALL EQUIPMENT, ENCLOSURES AND CONDUIT DUCT BANKS WITH GWP. 13. ALL ELECTRICAL DEVICES, OUTLETS AND EQUIPMENT LOCATED EXTERIOR OF THE BUILDING SHALL BE FURNISHED WITH WEATHERPOOOF TYPE NEMA-3R ENCLOSURES. 14. ALL CONDUIT PENETRATING METHANE BARRIER SHALL B E SEALED PER METHANE MITIGATION CONSULTANT'S APPROVED DETAILS. KEYNOTE LEGENDS S1 LOCATION OF EXISTING SCE PULLBOX. LOCATED ON SIDEWALK. REFER TO SURVEY DRAWINGS FOR EXACT LOCATION. S2 LOCATION OF EXISTING SCE VAULT. LOCATED ON THE STREET. REFER TO SURVEY DRAWINGS FOR EXACT LOCATION. S3 EXISTING SCE UNDERGROUND CONDUITS FROM EXISTING SCE VAULT ON EXISTING SCE PULLBOX ON THE SIDE WALK ON FORRESTAL DRIVE. S4 EXISTING SCE UNDERGROUND CONDUIT FROM EXISTING PULLBOX ON FORRESTAL DRIVE TO EXISTING PAD MOUNTER TRANSFORMER SERVING THE EXISTING BUILDING. EXISTING CONDUITS TO BE INTERCEPTED WITH NEW SCE APPROVED, TRAFFIC RATED PULL BOX IN THE DRIVE WAY. S5 INSTALL NEW SCE APPROVED, TRAFFIC RATED PULL BOX IN DRIVEWAY. INTERCEPT INCOMING UTILITY CONDUITS. INSTALL NEW CONDUITS FROM PULL BOX TO NEW PAD MOUNTED SCE TRANSFORMER. S6 NEW (2) 5" UNDERGROUND CONDUITS FROM NEW PULL BOX TO NEW SCE PAD MOUNTED TRANSFORMER. REFER TO SCE DRAWINGS FOR CONDUIT INSTALLATION REQUIREMENTS. S7 REMOVE EXISTING CONDUITS SERVING THE EXISTING SCE TRANSFORMER NO LONGER IN USE. S8 NEW (3) 5" UNDERGROUND CONDUITS FROM NEW PAD MOUNTED TRANSFORMER TO NEW NEMA 3R RATED OUTDOOR SWITCHBOARD "MSA". REFER TO SCE DRAWINGS FOR CONDUIT INSTALLATION REQUIREMENTS. S9 INSTALL NEW CUSTOMER OWNED UNDERGROUND CONDUITS FROM MSA TO BRANCH CIRCUIT PANELS WITHIN THE BUILDING. REFER TO SINGLE LINE DIAGRAM FOR FEEDER INFORMATION. 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'~ \ ,-..., I 1 -Ii) '•, ---..._ ----I '-' <.n O Z -, m 0 C v, :::I a:z: .,, 0 < G'>c Oz v, Exhibit A Legend Ladera Linda Park 400 ft N➤➤N © 2021 Google © 2021 Google © 2021 Google EXHIBIT A -2 A-37 June 22, 2021 Ramzi Awwad Director of Public Works City of Rancho Palos Verdes 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 Project: Ladera Linda Community Center and Park RE: Additional Services Proposal: Security Consulting Services Dear Mr. Awwad, The following describes additional services to be provided by Johnson Favaro (Consultant) to the City of Rancho Palos Verdes (Owner), in accordance with our professional services agreement approved by City Council on December 18, 2018 and subsequently entered into agreement on January 22, 2019 in connection with the project referenced above. PROJECT DESCRIPTION 1) Security Consulting Services This proposal covers services of the subconsultant from schematic design and Outreach through to Bid. Johnson Favaro will be responsible for coordination of subconsultant. Basic Services Johnson Favaro (Consultant) $6,300 Basic Services Secure Consulting and Design (Subconsultant) $27,688 Basic Services Total $33,988 Optional additional 2 meetings with Council members, 2 at a time (JF and SCD) $5,864 Optional additional City Council presentation (JF and SCD) $2,932 Total Basic and Optional services $42,784 FEE PROPOSAL: Based on the Scope of Services described above, the Consultant proposes a fixed fee of: B-1 ARCHITECTURE+ URBAN DESIGN 5898 BLACKWELDER STREET CULVER CITY CA 90232 T 310.559.5720 F 310.559.8220 www.iohnsonfavaro.com LADERA LINDA COMMUNITY CENTER AND PARK – ADD SERVICES FOR SECURITY FORTY TWO THOUSAND SEVEN HUNDRED EIGHTY FOUR DOLLARS AND ZERO CENTS ($42,784) See Exhibit “A” for sub-consultant proposal and JF fee detail. CONFIRMATION OF AGREEMENT This Agreement correctly sets out the scope and fees for services to be provided by Johnson Favaro for this project. Signature of Authorized City Officer ________________________________________________________________ Name Title of Authorized City Officer __________________________________________________________________ Date Signature of Authorized Johnson Favaro Principal STEVE JOHNSON ______________________________________________________________ Name Title of Authorized Johnson Favaro Principal __________________________________________________________________ Date B-2 Security ■ Fire ■ Intercom ■ Emergency Telephone Systems 2484 Ashen Light Drive, Henderson, NV 89044, Phone (714) 318-4771 drgallegos@secureconsultingdesign.com September 12, 2019 Revised: September 25, 2019 Revised: April 21, 2021 Revised: April 22, 2021 Revised Draft: June 4, 2021 Revised: June 22, 2021 Via Email: idennert@johnsonfavaro.com Ms. Ingrid Dennert Johnson Favaro Architecture + Urban Design 5898 Blackwelder Street Culver City, CA 90232 RE: Proposal to Provide Security Consulting and Design Services For the Ladera Linda Park and Community Center - Security System Rancho Palos Verdes, California SC&D Proposal No. 119002-00 Dear Ingrid, Secure Consulting & Design (SC&D) is pleased to submit this proposal to provide security consulting services to Johnson Favaro (Client) for the above referenced project. INTRODUCTION Ladera Linda Park is an 11-acre neighborhood park located on Forrestal Drive. Accounting for steep hillsides, the park has only 5.5 acres of usable park space. The project includes a new Community Center building, totaling 5,730 SF (enclosed/conditioned floor area – circulation for the building is covered and not conditioned). The new community center building includes four classrooms and 1 meeting room that will also be used for orientation/educational programming associated with the adjoining preserve. The project also includes redevelopment of the park, with the primary focus of restoring most of the site to the natural landscape native to the peninsula – low chaparral and trails. No new program uses are proposed in the park as compared to existing, which includes an open field for informal play/recreation, a children’s playground, a basketball court and a paddle tennis/pickle ball court. Parking for the site is provided in a new surface lot for 54 cars. BASIC SERVICES For this proposal we will assume to provide drawings and specification for pole-mounted/building-mounted security cameras and system for the building and the surrounding grounds. We will include an intrusion system with alarm points such as door alarms, interior glass break sensors. Included will be a possible access control system. Further services will include formal presentations, inclusion of information for staff reports, on-site meetings with the client and city officials with key Go-To-Meetings with the design team to develop and coordinate design with the client and other consultants. We will prepare drawings, specifications, and the development of a Rough Order of Magnitude (ROM) estimated construction cost. B-3 SECURE CONSULTING & DESIGN Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021 Rancho Palos Verdes, CA 2 119002-00 SCHEMATIC DESIGN / DESIGN DEVELOPMENT PHASE This phase incorporates a preliminary effort to identify the design concept to ultimately arrive at the acceptable starting point. The tasks are as follows: TASK 1 – Design and Outreach 1. Kick off meeting with JF (Anticipated July 8) 2. Create PDF including imagery of site, site and building plan with security options (cameras location options-fixed or pan tilt zoon, motorized grilles vs glass breaks, access control options—main gate, office), cut sheets, Discussion topics such as LA County sheriff 24hr monitoring of cameras vs recording. Include probable project budget as Rough Order of Magnitude (ROM) estimate 3. Review presentation with JF and revise. 4. Meeting/presentation to City Staff to discuss options – In Person. 5. Revise presentation to reflect staff comments. 6. Conference call with Council subcommittee. 7.Optional: Conference call 2nd meeting with Council subcommittee. 8. Revise presentation to reflect subcommittee comments. 9. Create summary report for pending City Council meeting. 10. Create draft Staff report and revise as required based on staff review and comment. TASK 2 – Preparation and Presentation for City Council Meeting 1 11. Revise summary report based on staff comments. 12. Create draft Staff report and revise as required based on staff review and comment. Finalize Staff report min 2 weeks prior to Council meeting. 13. Prepare and review final City Council presentation with JF. 14. 1st City Council meeting presentation – in person TASK 3 – Preparation and Presentation for City Council Meeting 2 15. Revise presentation to reflect City Council comments from Meeting 1. 16. Revise and update summary report based on 1st City Council meeting input 17. Revise update Staff Report as required for 2nd city council meeting 18.Optional: 2nd City Council Meeting presentation – in person 19. FINAL CITY COUNCIL APPROVAL OF SECURITY PLAN. CONSTRUCTION DOCUMENT PHASE This phase constitutes the final design effort. Documents produced during this phase will be used by the awarding contractor for bid purposes and will include details necessary for construction. We anticipate 50%, and 100% deliverables for this phase. The tasks outlined below are inclusive in each deliverable unless otherwise noted. 1. Prepare and submit one copy of design drawings in CAD and PDF format for the security system per submission for a total of two submissions containing CAD files provided by the Client. The drawings will consist of floor plans depicting the location, or relocation of control panels, field devices, riser locations, mounting details, required building power locations, and revised general notes. The drawings will include system block diagram. 2. Revise and resubmit the previously submitted ROM estimate. 2 Conference calls with remaining Council members, 2 at a time) B-4 Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021 Rancho Palos Verdes, CA 3 119002-00 3. Prepare and submit one copy of a security specification in Word and PDF formats. 4. Attend further conference calls and Go-To-Meetings, as necessary. BIDDING PHASE This phase shall include the response to comments and RFI’s issued by Client and other Stakeholders and shall include: 1. Up to five (5) responses to Requests for Information (RFI). 2. Attend conference calls and Go-To-Meetings, as necessary. CONSTRUCTION ADMINISTRATION PHASE This phase shall include Responses to RFI’s and site visits to ensure compliance to Contract Documents. The tasks are as follows: 1. Up to five (5) responses to Requests for Information (RFI). 2. Perform two on-site visits to confirm compliance with Contract Documents. Prepare a site visit report on the progress being made to include a punch list of items needing correction. 3. Attend conference calls and Go-To-Meetings, as necessary. CLOSE OUT / WARRANTY PHASE 1. Review Contractor supplied security documents issued for compliance to Contract Documents for completeness. CLARIFICATIONS The Client will arrange meetings and required conference calls. The Client will provide CAD files per submission. PROFESSIONAL FEE SC&D will provide Basic Services on a fixed fee basis, which includes Reimbursable Expenses. The fee for Basic Services is as follows: Basic Phases Fee TASK 1, Design and Outreach Phase $8,598 TASK 2, Meeting 1 Phase $4,314 TASK 3, Meeting 2 Phase $2,478 Construction Document Phase – 50%$5,726 Construction Document Phase – 100%$5,114 Bidding Phase $1,458 Construction Administration Phase $4,722 Close Out / Warranty Phase $1,050 Total Fee:$33,460 Additional Options Fee 2nd subcommittee meeting – In Person $2,152 2nd subcommittee presentation – In Person $2,152 Total Fee:$4,304 The fee for Basic Services does not include Additional Services described herein. SC&D’s fees shall be 2 meetings with remaining Council members-Conference Call 2nd City Council presentation-In person $4,304 Total Fee: $6,456 Total Fee: $27,688 B-5 Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021 Rancho Palos Verdes, CA 4 119002-00 paid monthly in proportion to services performed. REIMBURSABLE EXPENSES Reimbursable Expenses are included in the base bid. ADDITIONAL SERVICES This proposal contemplates a scope of service based upon one project scheme. Major revisions outside SC&D's control or responsibility that will require rework of contemplated work or more extensive work than originally agreed upon will be considered Additional Services. Additional Services also includes all work (such as additional consultation, meetings or revisions) not outlined in Basic Services. Additional services, excluded from the Basic Services, include but are not limited to the following: Additional Meetings. Additional Design Phases. Additional Construction Phases. Additional Construction Drawings. Production of shop or coordination drawings (other than that specified). Development of alternate means of methods of design/construction equivalencies. By extension, the design or expansion of security apparatus beyond the confines of the project limitations. Additional Services will not be performed unless authorized or requested by the Client. TERMS AND CONDITIONS In order for us to perform this work, the Client shall provide SC&D complete information about the project including current design CAD files, prints, specifications, etc. and advise the Consultant of any changes affecting his work as soon as possible upon consideration of the changes. SC&D is not responsible for errors and omissions in drawings and/or data provided by the Owner, occupant, architect or other consultants for inclusion in the construction documents. Invoices will be prepared in accordance with work performed. Should this project be delayed for a period of six months or longer, SC&D reserves the right to modify this proposal to reflect any changes or rework that result from such a period of inactivity. Any changes would be treated as an additional service. SC&D warrants his services under this proposal to be exercised in a manner consistent with that level of care and skill ordinarily exercised by members of the SC&D’s profession currently practicing in his locality under similar conditions. No other warranty, either expressed or implied as to the results to be achieved because of this project, is made. SC&D’s liability to the Client relating to this agreement or to SC&D’s services under this agreement, except in cases of gross negligence, shall not exceed the aggregate of SC&D’s total fee for services under this agreement. SC&D’s shall provide professional liability insurance coverage as dictated by the general terms the Client has accepted per their contract agreement with the city of Rancho Palos Verdes. SC&D shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials in any form at the project site(s), including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. B-6 Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021 Rancho Palos Verdes, CA 5 119002-00 This agreement may be accepted by signing in the space below and returning a countersigned copy of this agreement, or by authorizing, directing or permitting Secure Consulting & Design to proceed with the Scope of Services. Thank you for your time and consideration. SUBMITTED BY: SECURE CONSULTING & DESIGN David Gallegos Consultant/Designer ACCEPTED BY: JOHNSON FAVARO ARCHITECTS Name (signature) Name (print/type) Title Date B-7 TASK STAFF RATE HOURS TOTAL Design Kickoff Principal $216.72 5 $1,083.60 Senior Staff 4 $115.58 15 $1,733.70 SUBTOTAL $2,817 Meeting with Staff Principal $216.72 2 $433.44 Senior Staff 4 $115.58 3 $346.74 SUBTOTAL $780 Meeting with Subcommittee Principal $216.72 2 $433.44 Senior Staff 4 $115.58 3 $346.74 SUBTOTAL $780 Optional: 2 meetings with remaining Council meetings, 2 at a time Principal $216.72 4 $866.88 Senior Staff 4 $115.58 6 $693.48 SUBTOTAL $1,560 Meeting with City Council Principal $216.72 2 $433.44 Senior Staff 4 $115.58 3 $346.74 SUBTOTAL $780 Optional: Second Meeting with City Council Principal $216.72 2 $433.44 Senior Staff 4 $115.58 3 $346.74 SUBTOTAL $780 CD coordination, bid Principal $216.72 1 $216.72 Senior Staff 4 $115.58 8 $924.64 SUBTOTAL $1,141 $8,640 Coordination of Security with electrical, lighting, and structural and final detailing for permit set. Response to bid RFIs Prep, Meeting, and minutes Prep, Meeting, and minutes Prep, Meeting, and minutes TOTAL JOHNSON FAVARO - ARCHITECTURE EXHIBIT "A" ARCHITECTURE (JF) FEE SUMMARY DETAIL FEE SUMMARY DETAIL Prep, Meeting, and minutes Ladera Linda Community Center Rancho Palos Verdes ADDITIONAL SERVICES: Security Add service Prep, Meeting, and minutes Development of options in coordination with Security Consultant B-8 April 21, 2021 Ramzi Awwad Director of Public Works City of Rancho Palos Verdes 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 Project: Ladera Linda Community Center and Park RE: Additional Services Proposal: Utility Consultants Dear Mr. Awwad, The following describes additional services to be provided by Johnson Favaro (Consultant) to the City of Rancho Palos Verdes (Owner), in accordance with our professional services agreement approved by City Council on December 18, 2018 and subsequently entered into agreement on January 22, 2019 in connection with the project referenced above. ADD SERVICE DESCRIPTION 1. Provide a Dry Utility Sub-Consultant (Morrow Management) to coordinate with electrical, cable, and telecom purveyors to facilitate Idle facility removal and new service to MPOE. Consultant is an approved designer for SCE and will provide drawings of new service. 2. Provide an AV/IT subconsultant (Vantage) to provide technology consulting, engineering, and design services for the building and site. 3. Provide an underground utility surveyor subconsultant (Ardurra) to survey/pothole points of connection at existing electrical conduit, sanitary sewer, and stormdrain. Morrow Management (Dry Utility Sub-Consultant) $44,000 NTE Vantage (AV/IT Subconsultant) $28,550 Fixed Ardurra (Surveying Subconsultant) $17,000 NTE Total $89,550 NTE C-1 ARCHITECTURE+ URBAN DESIGN 5898 BLACKWELDER STREET CULVER CITY CA 90232 T 310.559.5720 F 310.559.8220 www.iohnsonfavaro.com LADERA LINDA COMMUNITY CENTER AND PARK – ADD SERVICES FOR SECURITY FEE PROPOSAL: Based on the Scope of Services described above, the Consultant proposes a fixed fee of: EIGHTY NINE THOUSAND FIVE HUNDRED FIFTY DOLLARS AND ZERO CENTS ($89,550) See Exhibit “A” for Sub-consultant proposals. CONFIRMATION OF AGREEMENT This Agreement correctly sets out the scope and fees for services to be provided by Johnson Favaro for this project. Signature of Authorized City Officer ________________________________________________________________ Name Title of Authorized City Officer __________________________________________________________________ Date Signature of Authorized Johnson Favaro Principal STEVE JOHNSON ______________________________________________________________ Name Title of Authorized Johnson Favaro Principal __________________________________________________________________ Date C-2 May 4, 2021 City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90725 RE: Dry Utility Coordination, Management and Design Ladera Linda Community Center and Park Morrow Management is pleased to provide the City of Rancho Palos Verdes (Client) with our proposal for dry utility coordination and management services associated with the Ladera Linda Community Center and Park site located within the City of Rancho Palos Verdes. For the purpose of this proposal the “Project” is defined as: Ladera Linda Community Center and Park Dry utilities for this project are defined as the serving electric (Southern California Edison), telephone (Frontier Communications), gas (Southern California Gas Company) and the cable TV company (Cox Communications). Enclosed for your review are the following exhibits which outline our scope and associated fee structure: Project Assumptions (Exhibit A) Description of Standard Services (Exhibit A-2) Minimum Insurance Requirements (Exhibit B) Fee and Reimbursement Schedule (Exhibit C) Statement of Understanding Between Parties (Exhibit D) If our proposed services and fee schedule are acceptable, please sign and return this document or incorporate into your form of agreement and return to us for execution. There may be certain existing utility conflicts, relocations, conversions and/or bring-ups which may be required and may warrant a revision to our scope for any additional coordination. It is our goal to address any such conflicts and/or additional constraints at an early stage of the project coordination. Additionally, should the Client request that utility designs be created in different or multiple work orders from those assumed as part of this contract we will review our scope of work and fee schedule to determine any necessary modifications. If you have any questions, feel free to contact me at 949/218-8500. We appreciate the opportunity to work with you and your team and are prepared to meet your needs for this site. Sincerely, Morrow Management Scott Morrow Principal EXHIBIT A Johnson Favaro C-3 morJow management 1130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218 .8500 ■ www .morrowmgmt.com EXHIBIT A PROJECT ASSUMPTIONS Based on the request we received from the Client the following list includes coordination and design services determined to be included as part of this Project: 1. Design Development / Schematic Design (Exhibit A-2, Article 1) 2. New Business Utility Coordination & Management (Exhibit A-2, Article 2) 3. New Business Electric Applicant Design (Exhibit A-2, Article 3) 4. Dry Utility Composite Exhibit (Exhibit A-2, Article 4) Specific Assumptions: 1. Based on information received from the Client it is assumed the Project will consist of the development of a new community building (commercial service). 2. Project Specific: - The project site is currently developed with existing buildings that will be demolished. A meter / service and an idle facility removal work order may be required to remove the existing on-site utility services and equipment. Any time involved to support the removal or abandonment of existing utility services will be invoiced on a time-and-material basis as a miscellaneous task. - There are existing underground utilities along the project frontage of Forrestal Drive. This proposal references a separate time-and- material budget to further investigate any potential conflicts with the new development and existing facilities. Should any relocations or modifications to the existing facilities be required, a change order will be presented to the Client for the additional work order processing. - Electric Service Assumptions: Scope assumes that each building will be serviced with 3-phase (120/208v) power. Location(s) for transformers and required padmount equipment will need to be studied early in the design process as site plan modifications may be required. - Utility design and coordination scope includes the utility service to the site / building. Distribution of service from the utility meter or MPOE and within the building(s) to be designed and coordination by others. Support related to any utility distribution beyond the meter or MPOE will be provided and invoiced on a time-and-material basis. - Natural Gas (Southern California Gas Company) – No Natural Gas is assumed to be required for this project. - Street Lighting (as required) – all street lights assumed to be private and serviced from a meter pedestal (LS-3) or building house meter. Street light locations and power designs (private) to be prepared by others. - Unless otherwise noted, no relocation, overhead conversion (undergrounding), betterment or off-site bring-up work orders are anticipated for this project. - All required permitting and City or County submittals / processing (including encroachment requests) to be coordinated by others. - No private/shadow communication system is assumed to be required for this project. - Scope assumes the Client will sign the standard utility easements and that no customized legal descriptions or easement deed revisions will be required. 3. Proposal assumes there is sufficient area on site for standard transformer pads and required utility padmount equipment. 4. Multi-Family Only: This proposal does not consider any separate meter pedestal service processing. It is assumed any service needs for irrigation controllers, walkway or street lighting, gated entries will be served from house meters attached to the buildings. 5. Service Points – It is assumed that sufficient space will be available to accommodate the utility meter(s) and equipment based on conventional utility guidelines. Time incurred with coordination of special / customized meter placement, remote meter rooms and/or additional service points to the building (Added Facilities) may result in additional T&M charges. 6. Unless otherwise noted, bid packages and/or bid solicitation are not included as part of the standard utility design processing and coordination scope. 7. This proposal is based on all plans being available for one initial submittal to utility companies. Additional T&M charges may apply if additional submittals are required as a result of revised Project and / or design information as required by the Utility agency. 8. Unless otherwise noted, no off-site relocations, conversions or Utility line extensions/bring-ups are assumed to be required for the Project. 9. Unless otherwise noted, scope does not include idle facility removal work order processing and/or quitclaiming of any existing easements within or around Project boundary. 10. Coordination of temporary/interim services is not included in the standard scope. 11. Project location: 32201 Forrestal Drive, Rancho Palos Verdes EXHIBIT A C-41130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com Meter and Service Removal Requests: 12. Time incurred to support and/or coordinate any existing meter and service requests will be invoiced on a time-and-material basis as a miscellaneous task. Idle Facility Removal Work Order(s): 13. This proposal assumes a maximum of one (1) idle facility removal work orders to be processed with Southern California Edison. Mainline / Service Work Order(s): 14. This proposal assumes a maximum of one (1) new business commercial service work order(s) to be processed with each utility company as referenced within the fee structure. 15. It is assumed that each Utility provider will only provide one (1) service point to each building. Service point / meter locations will need to be studied early in the design process to ensure access and clearances are satisfactory to each Utility. Conversion / Relocation Work Order(s): 16. Western Property Line – Charter Service Relocation a. Proposal assumes a maximum of one (1) relocation design required to relocate the existing overhead Charter service to the neighboring commercial center. It is assumed the relocated service will originate from existing underground b. Project Specific; i. Scope assumes a single relocation work order. No other temporary or sho-fly work orders assumed to be required. ii. Scope assumes all third-party easements and required encroachment permits will be secured by the developer. CAD Base Map Preparation: 17. Based on Utility requirements, it is the client’s responsibility to provide electronic base maps for the utility submittals and design preparation. 18. The provided AutoCAD base maps should be to scale and accurately identify all existing above and below grade utilities within and around the site boundary in addition to all proposed improvements required with the Project. 19. Most utility formatted base maps can be prepared within four (4) hours from the CAD files received from the design team (civil, landscape, architect). 20. Should Civil, landscape, architect files be provided in a format that requires more than four (4) hours to prepare the required base map or if information is missing from the base files which result in items being drawn by Morrow a change order for the excess / additional time will be required. General Conditions: 1. The Consultant will ensure that the local utility providers will provide Electric, Telecommunications, Gas and Cable Television service as required to serve the proposed development. The Consultant will assist the Client with planning, negotiating, designing and coordinating agreements and designs for the associated electric, telecommunications, gas and cable television service. 2. Scheduling: The Consultant will provide the Client with a preliminary/projected schedule that will outline the design, submittal, plan check and approval of drawings for electric, telecommunications, gas and cable television service. This schedule will provide a base understanding of the dry utility process based on the Client’s needs. 3. Value Engineering: During the design process and throughout any negotiations or submittals to utility providers, the Consultant will strive to value engineer the cost of any work to be installed by the contractor, the utility companies and/or the owner. All design parameters are intended to serve the best interest of the subject property 4. Misc. Utility Services: Throughout the planning process there may be additional services required for the project such as main line stubs to future park sites, golf course clubhouses, maintenance buildings and pump stations as well as service(s) to irrigation meter pedestals, gated entrances, traffic signals and streetlights. If these items are brought to our attention after submittal to the utilities, they will be subject to a change order processing fee. 5. Street Light Plans: Unless otherwise noted, it is assumed that any street light plans required for the project will be prepared and approved by others. 6. Permits: Unless otherwise noted, proposal does not include processing of any required City, County or other agency permits associated with the project. 7. Standard Scope Assumptions: Our proposal is based on conventional meter and service requirements consisting of such items, but is not necessarily limited to the following. If these typical standards do not conform to the site plan or constraints, additional coordination will be required and a change order will be issued. EXHIBIT A two (2) and Telecom purveyor. C-51130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com a. Electric – assume padmount transformer(s) installation, electric metering gear on grade along exterior building wall or in meter room with direct access to the outside. b. Gas – assume a maximum of a two-tiered header, meters at grade level along exterior building wall. c. Telephone/Cable TV – assume termination backboard/demarcation point to be on exterior wall or in room with direct access to the outside. EXHIBIT A-2 DESCRIPTION OF STANDARD SERVICES ARTICLE 1 DESIGN DEVELOPMENT / SCHEMATIC DESIGN Design Development / Schematic Design Overview – The primary intent of the design development / schematic design phase is to prepare a dry utility schematic design to illustrate the anticipated utility infrastructure required for the project. The scope involves preliminary discussions with each utility to help refine service requirements and service options with the project’s development team. Once the schematic design is complete the formal utility work order design and processing scope of service(s) shall commence as referenced below per the New Business Utility Coordination and Management. 1. Design Development / Schematic Design – Standard Scope a. Field project site and adjacent areas to review existing utility systems, probable source locations and potential site constraints. b. Research existing overhead pole line(s) and/or underground facilities that will potentially serve the subject property. c. Identify and confirm each of the serving utilities and research alternative service options. d. Review conditions of approval as needed or as available. e. Discuss potential service options with Client and project team members. f. Schematic Design: i. Obtain pertinent information from Client and team members related to project site plans, anticipated densities/loads, project phasing and construction responsibilities. ii. Analyze product type / architecture to determine possible service points and metering requirements iii. Prepare conceptual utility layouts for electric, communication and gas facilities referencing mainline joint trench, service points and structure locations. iv. Exhibit to be distributed to development team for preliminary coordination of possible equipment locations to assist in site development. v. Review preliminary/planning documents with Client and team members for potential conflicts, constraints and/or additional revisions. vi. Modify preliminary/planning documents with updated information received from team members or utilities. vii. Prepare additional detailed exhibits to include such items as: working clearances, access requirements, phasing/work order breakdown, etc. ARTICLE 2 NEW BUSINESS UTILITY COORDINATION & MANAGEMENT 2. Utility Coordination & Management – Standard Scope a. Plan Processing and Final Design Coordination i. Coordinate with civil engineer, architect and other design team members to review and obtain pertinent project design information for utility company design submittals. ii. Complete Customer Information sheet with Client and/or team members iii. Complete required authorization forms and/or related submittal documents. iv. Prepare listing of required submittal information such as street improvement plans, grading, plot plans, etc. v. Prepare preliminary schedule outlining anticipated tasks, duration and projected milestones. vi. Prepare and submit appropriate documents and plans to each utility. vii. Attend utility design conference and other related meetings as required during the preliminary design process. viii. As applicable, submit Client approved preliminary design (prepared by Consultant) to utility to incorporate into their respective utility design. ix. Maintain regular interface and coordination with each utility provider to complete the utility’s preliminary designs. x. Review and coordinate any preliminary design revisions with each utility provider. xi. Review preliminary utility designs for accuracy and acceptance in preparation for team review and Client’s approval and signature. xii. As applicable, submit Client approved preliminary utility design to each utility provider for final design preparation. EXHIBIT A C-61130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com xiii. Provide on-going interface and coordination with each utility to complete final utility design. xiv. Review final design for accuracy and compatibility to preliminary design modifications. xv. Coordinate final utility design review and approval with Client and design team. Provide AutoCAD plans to Client and consultants as directed and if available to allow for the production of overlays and comprehensive site utility documentation. xvi. Coordinate and obtain each utility company’s agreements, billings and right-of-way documents. Standard Scope assumes the standard utility easement and utility documents. Additional fees may result for the time associated with processing any non-standard agreements or easements including any third-party easement coordination xvii. Review all utility agreements and easements for accuracy of cost methodology, rule application and conformance to the Client’s requirements and responsibilities. Submitted billing/contract package to Client shall include a summary of costs and potential refunds for the Client’s execution and payment. xviii. Process executed agreements, billings and right-of-way documents with utilities. xix. Verify completed/approved work order and/or design status with each utility. xx. It is assumed that the Client will process any applicable applications and/or authorizations (including related streetlight forms) with the municipality as required. b. Street Crossing/Sleeving Exhibit (if applicable) i. If street crossings are required for the dry utility infrastructure prepare one (1) street crossing/sleeving exhibit per utility work order. ii. Exhibit to be based on final utility designs unless required earlier and at the request of the Client. iii. Street sleeve plan to show the proposed main-line, secondary and service crossings for the electric, telephone, gas and cable TV facilities. iv. Crossings to also include conduit runs, if required for, electric meter pedestals, electric and telephone crossings for guard gated entries and streetlights. v. At the client’s request, the crossing plan could also include the size and number of conduits for irrigation needs, shadow conduit systems or other client requested crossings. Any non-dry utility street crossings must be received from others in AutoCAD and formatted to drop into the overall base. Morrow Management will not be responsible to alter, move or modify any street crossings received form others. vi. Integration and coordination of third-party sleeve information based on 4 hours of time. Additional time beyond the allocated hours will be billed on a time and material basis. vii. If crossings other than the incumbent dry utility providers are requested, the Client or his/her assigned agent is to provide drawings, sketches or plans outlining the specific location, number of conduits, their size and schedule. viii. A street crossing exhibit will not be prepared if there are no dry utility street crossings required for the project. c. Pre-Construction i. Coordinate and attend one (1) pre-trench meeting (per work order) with utility representatives at Client’s direction. Meeting to include utility representatives, Client’s superintendent and trenching contractor with the goal of discussing any design or site issues and to establish utility installation schedules. ii. Notify each utility provider of project schedule requirements in order to advance order all necessary materials and scheduling of crews to make-up and energize the system. iii. Prepare and distribute one (1) construction schedule to the Client, development team, trenching contractor and utility inspectors based on the dates discussed at the pre-trench meeting. iv. At the Client’s request assist with construction coordination of dry utility installation following the completion of a pre-trench meeting. Any field coordination after the completion of the pre-trench meeting will be invoiced to the Client on a time-and-material basis. ARTICLE 3 NEW BUSINESS ELECTRIC APPLICANT DESIGN 3. Electric New Business Applicant Design – Standard Scope a. Consultant will provide final construction drawings based on information provided by Client and standard utility requirements as outlined in this section. i. Prepare the electrical conduit and cable design associated with the project under CPUC applicant design guidelines. ii. Design to be prepared by a Qualified Applicant Designer in accordance with the standards of the serving electric utility company for new business distribution facilities. iii. Establish electric equipment locations for switches/PME, transformers, vaults, manholes and handholes. iv. Design to include requests by developer and aesthetic placement of structures as allowed. v. Prepare preliminary electric design for development team review and approval. vi. Developer acknowledgement for design acceptance required prior to submittal of final design. vii. Registered professional electrical engineer to review and stamp final design prior to submittal. All fees associated with engineer review and stamp to be invoiced as a reimbursable expense. viii. Any expense associated with pole loading required by SCE and prepared by an outside engineer will be invoiced at a direct cost as a reimbursable expense. b. Utility Submittal / Plan Check Processing EXHIBIT A C-71130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com i. Obtain pertinent information from the Client and prepare / process request for global information with serving Utility provider. ii. Maintain interface with electric utility planner and set global meeting to establish specific guidelines for the design preparation. iii. Submit final design package to electric utility company for their review and approval. iv. For preparation and finalization of the design and including the plan check submittal, Client must provide information and plans as required by the utility. v. Address plan check comments received from the utility and prepare subsequent plan check submittals as required. vi. Once preliminary and/or final design has been reviewed and approved by Client, any revisions made to the civil or other development plans that require changes to the design may result in a change order. ARTICLE 4 DRY UTILITY COMPOSITE EXHIBIT 4. Composite Exhibit – Standard Scope a. Prepare a dry utility composite exhibit based reflective of the dry utility designs or concept utility infrastructure for the purpose of providing a comprehensive CAD file/exhibit to the development team members for review of proposed utility structure locations. The purpose of this exhibit is to identify and reduce the chance for potential design and/or construction conflicts. i. Exhibit will include identification of trench and structure locations for each dry utility, street crossings and service extensions. ii. Dry Utility composite to be overlaid onto civil base file showing sewer, water and storm drain locations as well as architectural and landscape features (as available in AutoCAD). iii. Distribute AutoCAD linework reflective of dry utility infrastructure to development team for site coordination and review. iv. Upon development team review, submit to each utility company to assist in their design preparation. v. As available, verify approved utility designs with approved composite for accuracy. b. Utility composite exhibit is not to be used for construction purposes. Designs for facilities located inside buildings are excluded. c. Changes to composite plan after Client approval and/or due to revised files received from team members may warrant additional time and material fees. EXHIBIT A C-81130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com EXHIBIT B MINIMUM INSURANCE REQUIREMENTS Morrow Management carries all standard insurance requirements including $2,000,000 for Errors and Omissions, $1,000,000 for Business Liability and Worker’s Compensation. EXHIBIT C FEE & REIMBURSEMENT SCHEDULE Consultant proposes to perform the scope of services as outlined in Exhibit A-2 of this agreement. All referenced fees are fixed unless otherwise indicated as hourly which will be invoiced on a time-and-material basis with an estimated not-to-exceed budget. Article Task No. of Work Orders SCE Idle Facility Removal / Relocation WO Processing 1 $ 4,200.00 Fixed 1 Design Development / Schematic Design (Hourly) $ 5,000.00 Budget 2 New Business – Utility Coordination & Management Electric – Southern California Edison 1 $ 6,800.00 Fixed Communication – Frontier 1 $ 3,500.00 Fixed Communication – Cox 1 $ 2,500.00 Fixed 3 New Business – Edison Electric Applicant Design 1 $ 4,500.00 Fixed 4 Dry Utility Composite Exhibit 1 $ 3,800.00 Fixed Development Meetings / Misc. Tasks (Hourly) $ 8,500.00 Budget Field Coordination / Construction Support (Hourly) $ - Budget Reimbursable Expenses $ 1,000.00 Budget Additional Services: a. Development Meetings / Misc. Tasks $ 8,500 Budget (Hourly) Establish an hourly time-and-material budget to attend team and utility meetings and provide support related to miscellaneous dry utility tasks throughout the planning and design process for items not included as part of the standard work order design and coordination. Team meetings and miscellaneous tasks will be invoiced on a time-and-material basis with a not-to-exceed budget as outlined in the fee structure. Project Specific: - Existing Meter and Service Removals - Service Abandonments b. Field Coordination / Construction Support $ TBD Budget (Hourly) Establish an hourly time-and-material budget to assist with field coordination items associated with the installation of the dry utility infrastructure. Specific items include, but are not limited to the following: i. Utility / Contractor Scheduling ii. Field Conflict Resolution iii. CAD Survey Requests (staking) iv. Meter and Service Applications v. Meter Set Support vi. Inspection Request Coordination vii. Utility Design Exhibits and As-built Coordination viii. Development / Construction / Utility Meetings ix. Easement Processing (drafting and processing of separate legal descriptions) x. Equipment / Material Shop Drawing Submittals and Review xi. Applicant Install (Electrical) Scheduling and Coordination $44,000 NTE total EXHIBIT A Telecom Purveyor Idle Facility Removal/Relocation $4,200.00 Fixed C-91130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com REIMBURSABLE EXPENSES Reimbursable expenses will be invoiced on a monthly basis as incurred. These expenses shall include, but are not limited to costs for: blueprinting/plotting, commercial delivery costs, automobile mileage, utility company as-builts, and a professional engineer stamp or third-party pole loading calculations required for some designs. All expenses to be invoiced at direct cost with automobile mileage calculated at the current IRS standard mileage rate. HOURLY RATES Principal $150 per hour Project Manager $125 per hour Project Designer – SCE / Electrical $110 per hour Project Coordinator $ 95 per hour Drafting / Administrative $ 75 per hour GENERAL NOTES 1. Changes to base files, project files, house plots, phasing and/or loads after client has authorized the preparation of Utility base maps and designs will result in a time and material change order to account for revisions. 2. Client called team meetings will be invoiced as incurred on a time and material basis per the hourly rates identified above. 3. Proposal does not account for processing any City permits, traffic control or temp power coordination. 4. Utility relocations, conversions, backbone systems and other off-site work not specified are excluded. 5. Projects on hold for greater than sixty (60) days and/or which are canceled by the Utility will result in additional fees associated with new submittals and design revisions. 6. Proposal is valid for sixty (60) days from the date of issuance. 7. Once an Agreement has been signed, it is valid for one (1) year. If the project takes longer than one (1) year to complete, the consultant has the right to re-negotiate the remaining work to be completed, hourly rates and/or Scope of Work. EXHIBIT E STATEMENT OF UNDERSTANDING BETWEEN PARTIES This letter is to formalize our Agreement regarding services that Morrow Management (Consultant) will be providing to the City of Rancho Palos Verdes (Client) in regards to dry utility coordination and management services for the Ladera Linda Community Center and Park site located within the City of Rancho Palos Verdes. Scope of Services: See attached Scope of Services and Fee Schedule Exhibits. Fees and Reimbursements: Are either fixed, hourly or direct cost and are identified in Exhibit “A”. Hourly rates are established for any hourly work directed by the Client. Confidentiality: Client acknowledges and understands that all information relating in any way to Consultant or its business or affairs, whether written or oral, obtained by Client in connection with the services and any information regarding the nature and extent of the services (“Confidential Information”), shall, unless otherwise specified by Consultant in writing, be deemed confidential. Client further acknowledges and understands that Client’s unauthorized disclosure of any Confidential Information would be extremely prejudicial to Consultant. Therefore, Client shall not disclose to any person or entity any Confidential Information unless such disclosure is authorized in writing by Consultant. Authorization: Consultant will not have the authority or responsibility to execute dry utility contracts on behalf of the Client. Client will promptly execute and deliver written authorization to third parties at the request of Consultant, which will enable Consultant to continue the proposed utility management processing. Indemnity: Consultant shall not be held responsible or liable for consequential damages by reason of delay by utility companies, contractors or governmental agencies. Client agrees to hold harmless the Consultant against claims, damages, losses and expenses in relation to the project, excepting claims arising out of gross negligence by Consultant. Attorney Fees and Costs: This contract is governed by the laws of the State of California. If any action at law or in equity is necessary to enforce or interpret the terms of the contract, or if brought in the form of arbitration, the prevailing party shall be entitled to reasonable attorney fees, costs and necessary disbursements, in addition to other relief to which such party may be entitled. EXHIBIT A C-101130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com Invoicing and Terms: Morrow Management invoices on a monthly basis, for an estimated percentage of work completed, with a net of 30 days. Client shall pay Morrow Management compensation for the service rendered by it in accordance with the established fee. In the event invoices are not paid within sixty (60) days of the billing date; consultant may cease to perform further services for the client. Termination: In the event any or all portions of work prepared by Consultant are suspended or terminated, Client shall notify Consultant in writing and pay Consultant for all work performed to date. Presented by: Accepted by: Morrow Management City of Rancho Palos Verdes Name: Scott Morrow Name: Title: Principal Title: Date: May 4, 2021 Date: EXHIBIT A C-111130 Via Callejon ■ San Clemente , Ca liforn ia ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com May 18, 2021 Steve Johnson Johnson Favaro 5898 Blackwelder Street Culver City, CA 90232 Ladera Linda Community Park Project Proposal for Telecommunications Infrastructure and Audiovisual Consulting Dear Steve, Vantage Technology Consulting Group (Vantage) has been invited by Johnson Favaro to present our services to support the City of Rancho Palos Verdes (the City) and the Johnson Favaro design team with the integration of technology within the project. In response, Vantage is pleased to present this proposal to provide technology consulting, engineering, and design services. Vantage understands the project consists of structured cabling and audiovisual systems design for a single-story building containing two classrooms, a multipurpose room, a meeting room, offices, and support spaces. The construction of this community center is an exciting opportunity for the City to create a unified, vibrant, flexible, and valued resources for community members, city staff, and volunteers. Technology systems will play a key role in supporting the integration of the various program components and helping facilitate the community interaction anticipated for the new building. This will include: • Room presentation technologies that support staff, volunteers, and visitors by providing information in the local rooms while facilitating connections to other city buildings, the surrounding community, and the world at large. • Wired and wireless connectivity to provide staff, volunteers, and visitors with seamless access to information resources, collaboration tools, and communication tools throughout the various spaces. • Telecommunications infrastructure to support digital signage capabilities in strategically placed locations. I. SCOPE OF WORK Vantage will provide technology consulting services to assist the City and Johnson Favaro (the Architect) in the architectural integration, system design, and deployment of technology systems within the project. Refer to the Proposed Responsibility Matrix in Appendix A, which lists technology systems for the project and responsible parties. EXHIBIT A C-12 VANTAGE Vantage Technology Consulting Group 20 1 CoNTI N D ITAL BocL E VARD , ScI T E 1 20 • E L S EGL"~no , CALIF ORNIA 90245 310 536 7676 • FAX 3 10 53 6 7677 • www.VA~T AGETCG .co" Proposal to Provide Technology Consulting Services Page 2 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p The following provides an outline of Vantage’s scope of work for this project. Refer to Appendix B for a more detailed breakdown of each project phase. 1. Construction Documents a) Technology / Engineer Coordination b) Audiovisual Signal Distribution c) Technology Furniture Coordination d) Telecommunications and Audiovisual Specifications 2. Agency Approval Support/ Permit a) Back Check Documents 3. Bid Support a) Technology RFI Review b) Technology Contractor Selection Assistance 4. Construction Administration a) Construction Site Visits b) Technology Submittal Review c) Technology Punch List II. FEES AND EXPENSES A. Fees for Professional Services Vantage will provide the services described for a fixed fee of $25,550 including expenses as outlined below. Fees are itemized by work stage as follows: Phase Description Meetings On- Site Consulting Services Estimated Expenses Totals Construction Documents 0 $16,960 $0 $16,960 Agency Review 0 $2,805 $0 $2,805 Bid 0 $2,805 $0 $2,805 Construction Administration 2 $5,780 $200 $5,980 Totals $28,350 $200 $28,550 It is assumed that Vantage will be contracted under the AIA Master Agreement C401-2017 prepared by the Architect based upon the scope, fees, and information as noted in this proposal. Please refer to Appendix C for other assumptions we have made in compiling our fees for this work. EXHIBIT A C-13 Proposal to Provide Technology Consulting Services Page 3 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p B. Expenses Expenses incurred by Vantage in the course of delivering the Basic Services shall be reimbursed to Vantage at actual cost, up to the maximum amount shown on the fee table in part A. The City shall reimburse Vantage for any and all reasonable document reproduction and delivery costs, as well as travel-related expenses, incurred by Vantage in connection with Vantage's performance of the Basic Services outlined herein. Reimbursable travel expenses shall include but are not limited to airline fare (coach or economy class only), car mileage costs at the then-current rate published by the Internal Revenue Service, tolls or other conveyance charges, meals, standard business class hotel accommodations, automobile rental costs, and other incidental costs related to travel. Vantage will separately document reimbursable expenses in monthly invoices presented to Client. C. Invoicing and Payment Fees will be invoiced monthly based on the level of completion of the work. Reimbursable expenses incurred during the billing period will be invoiced along with Fees. Payment will be due net thirty (30) days. D. Schedule of Hourly Rates The hourly rates indicated in Appendix D are the rates in effect on the date of this proposal. Hourly rates are reviewed annually and are subject to change on January 1 of each year. Steve, thank you for giving us this opportunity to work with you on this exciting project. I will follow up in a few days but in the meantime, please let me know if you have any comments or questions regarding this proposal. Sincerely, Michael Niola, PSP, CTS Associate Principal for Vantage Technology Consulting Group Enclosures Appendix A: Proposed Responsibility Matrix Appendix B: Scope Descriptions Appendix C: Assumptions Appendix D: Schedule of Hourly Rates C:\Users\michaelniola\Box\Business Development\Leads RFQs and Proposals\15952 Ladera Linda Community Park\Internal\21-0512 Ladera Linda Community Park Vantage Proposal.docx EXHIBIT A C-14 Proposal to Provide Technology Consulting Services Page 4 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p APPENDIX A: PROPOSED RESPONSIBILITY MATRIX Vantage will provide technology consulting services for the architectural integration, system design, and construction administration for the following technology systems in the project. System Responsible Comments / Notes Audiovisual Systems Multimedia display and audio playback systems Vantage Classrooms Collaboration and conferencing (voice, video, web) systems Vantage Labs and research spaces, conference and meeting Rooms Digital signage systems Vantage Entry lobby Information Technology Systems Technology rooms, risers, and cable distribution Vantage Includes technology room build-outs Structured cabling system (backbone, and horizontal) Vantage Starting at the MPOE Carrier and other service provider connections Dry Utilities Consultant Vantage will pick up the scope from the MPOE Data network - LAN (wired), WAN, etc. Client / Vantage Active equipment by Client, including servers and mass storage devices; cabling by Vantage Wireless data network Client / Vantage Active equipment by Client; infrastructure and cabling by Vantage Unified communications system (UCS) Client / Vantage Active equipment by Client including VoIP, PBX, cellular, and analog systems; cabling and infrastructure by Vantage EXHIBIT A C-15 Proposal to Provide Technology Consulting Services Page 5 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p APPENDIX B: SCOPE DESCRIPTIONS A. Programing / Master Planning 1. Not in scope B. Schematic Design 1. Not in scope C. Design Development 1. Not in scope D. Construction Documents 1. Technology Engineer Coordination a) Coordinate with the Electrical Engineer on technology infrastructure requirements including conduit, cable pathway, junction boxes, and power requirements. b) Coordinate with the Mechanical Engineer on HVAC designs for cooling technology equipment and other impacts of mechanical systems on the technology systems. c) Coordinate with the Structural Engineer on equipment mounting requirements and structural detailing for technology equipment. 2. Finalize Construction Documents a) Create technology drawings and documentation to incorporate detailed design of device placement and infrastructure. 3. Technology Signal Distribution a) Develop detailed low-voltage signal distribution infrastructure requirements to support the technology systems. 4. Technology Furniture Coordination a) Coordinate outlets and connection infrastructure with systems furniture designer. 5. Technology Specifications a) Provide technology system specifications including: (1) Narrative description of system functional capabilities (2) Single line diagram(s) illustrating proposed system architecture and primary equipment connectivity (3) Listing of primary equipment components (4) System technical performance specifications (5) Clarification of project delivery expectations b) Technology Cost Estimate Assistance EXHIBIT A C-16 Proposal to Provide Technology Consulting Services Page 6 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p (1) Assist the Estimator in reviewing and updating their construction costs related to technology systems. 6. Agency Approval Support / Permit a) Back Check Documents (1) Provide (1) back-check document submissions. 7. Bid Support a) Technology Contractor List (1) Provide a list of systems contractors appropriately qualified to provide and install the specified technology systems. b) Technology RFI Review (1) Respond to technical Requests for Information (RFI) as needed. c) Technology Contractor Selection Assistance (1) Review bid submissions for compliance with the technical requirements of the Bid Specifications. 8. Construction Administration a) Technology Submittal Review (1) Review systems contractor shop drawing submittals (up to two reviews), requests for information (RFIs), and provide coordination, as necessary. b) Construction Site Visits (1) Support ongoing facility and technology infrastructure construction, including onsite review (up to 1 visit) of construction progress with written reports following each visit. c) Technology Punch List (1) Perform final on-site inspections (up to 1 visit). Findings will be documented in the form of written punch lists. 9. As-Built Record Drawings a) Not in scope. To be completed by contractors. EXHIBIT A C-17 Proposal to Provide Technology Consulting Services Page 7 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p APPENDIX C: ASSUMPTIONS The fees identified are based on the functional descriptions and other information provided by Johnson Favaro at the time this proposal was prepared. Substantial deviations from the initial concepts, scope, budget, or schedule may result in supplemental effort required by Vantage for which additional compensation may be warranted. Vantage has made the following assumptions in compiling this proposal: 1. The fees are based on the schedule as noted below. Modifications to this schedule may result in additional fees. Should the project extend significantly beyond the original schedule, additional fees may apply. Should the project go on hold for a significant time, additional demobilization and mobilization fees may apply. a) Construction Documents: Up to 2 months b) Construction Administration: No more than 24 months 2. We have assumed the following submissions will be needed during the design and Authority Having Jurisdiction (AHJ) approval phases of the project: a) Construction Documents; two interim and one final submission b) AHJ-approval process; one back-check submission 3. Our fees are based on the project meetings as noted. We have assumed we can attend most meetings, including project team meetings and client meetings, via telephone and/or web conference. 4. It is assumed that construction administration on-site meetings will coincide with punch list visits and do not require an additional trip. a) Additional meetings may require additional fee. b) Any additional Submittal reviews required, beyond the number defined in the Construction Administration section, may require additional fee. c) Any additional commissioning site visits required due to contractor’s misrepresentation of installation completeness may require additional fee. 5. Our fees assume that the project will be designed and constructed in a single linear process and will not be phased. Phasing of design and/or construction activities into multiple phases will require additional fees. 6. Our fees assume Vantage will be awarded all two scopes (IT and AV) and hence take advantage of the economies of scale (such as attending one meeting to address issues on all three scopes) granted by that assumption. If Vantage is not approved for all scopes, fees for individual scopes may need to be increased. 7. Vantage will provide Revit modeling services for the project. We have made the following assumptions regarding Building Information Modeling (BIM) work on this project: a) We assume that we will download project models (version 2018 or older) or use published versions (version 2019 or after). This transfer of model in addition to the transfer of our discipline-specific models will occur at regular intervals during the project’s design phases. EXHIBIT A C-18 Proposal to Provide Technology Consulting Services Page 8 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p b) We assume all published architectural project models will include a change log dictating changes from the previous published model. c) When working with BIM360 or similar cloud-based applications, we expect to work with published models. We are not responsible for real-time modeling (such as that facilitated by BIM360 and similar applications) and do not expect to work with live models. If the BIM Execution Plan requires the use of live models, additional effort may be required, and the project may be subject to additional fees. d) We anticipate 3-D models will be frozen two weeks prior to all deliverables becoming due. Late changes to 3-D models may require additional effort and be subject to additional fees. e) If conduit infrastructure is to be modeled, we will only include conduits that are larger than 2”. Any coordination or modeling needed at finer detail will be subject to additional fees. f) Model design shall be performed to Revit Level of Detail 200 (LOD 200), as defined by the AIA BIM Level of Detail (LOD) 2019. Our actual design may be above a LOD 200 but does not include manufacturer specific families. Design above LOD 200 may require additional fees. g) We assume no clash detection coordination is required. If clash detection is required on this project, Vantage can provide it as an additional service 8. The City and Johnson Favaro acknowledges that Vantage has built an extensive repertoire of intellectual property, including but not limited to, assessment tools and techniques, specification libraries, reporting templates and graphics, and Revit families and modeling tools. Our deliverables shall be the exclusive property of The City and Johnson Favaro with allowances for right-to-use where deliverables contain Vantage intellectual property. The City and Johnson Favaro are granted right-to-use specifically limited to the services provided under this agreement for any intellectual property utilized in the development of project deliverables. Ownership and rights of Vantage intellectual property remain with Vantage and cannot be otherwise shared, distributed, or used for any other purposes. 9. We have made the following assumptions regarding the low-voltage/communication external infrastructure (conduit runs, duct banks, vaults, manholes, pull boxes, etc.) for the project: a) All outside plant work for incoming services is not part of Vantage’s scope and will be completed by the Dry Utilities Consultant. EXHIBIT A C-19 Proposal to Provide Technology Consulting Services Page 9 of 9 Ladera Linda Community Park May 18, 2021 V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p APPENDIX D: SCHEDULE OF HOURLY RATES The hourly rates listed in the following table are the rates in effect on the date of this proposal. Hourly rates are reviewed annually in January and are subject to adjustment at that time. 2021 Vantage Technology Consulting Group Time and Materials Rates Staff Title Hourly Rate Principal, Strategic Consulting $318.00 Principal, Design & Engineering $285.00 Vice President $312.00 Associate Principal $260.00 Associate Vice President $307.00 Associate $240.00 Senior Strategic Consultant $302.00 Senior Consultant, Design & Engineering $225.00 Strategic Consultant $260.00 Consultant, Design & Engineering $195.00 Lead Engineer $185.00 Engineer, Graphics, Revit, CAD $177.00 Analyst, Writer $140.00 Designer $95.00 Support Staff $90.00 EXHIBIT A C-20 Newport Beach El Segundo Long Beach San Diego Sacramento San Jose www.ardurra.com May 20, 2021 Mr. Ramzi Awwad, Director Public Works Department 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 Subject: Proposal for Professional Engineering Services for Utility Investigations at the Ladera Linda Community Park Dear Mr. Awwad, Ardurra Group, Inc. (Ardurra) is pleased to submit our proposal to the City of Rancho Palos Verdes (City) to complete a focused utility investigation in support of the park design at the request of the project architect, Johnson Favaro. The project has moved into the Construction Document (CD) phase and the precise location and condition of certain underground utilities is required. The architect has requested that various critical utilities be uncovered to determine sizes and condition to establish suitability for use in conjunction with the new building and site development. The utility details will be field surveyed and added to the ALTA survey CAD files we completed at the start of the project in 2019. This proposal covers preparation of the detailed utility investigation completed by our subconsultant, C Below and surveyed by Kelsurveys, Inc., the original surveyor that completed the ALTA survey. We look forward to successfully completing this assignment for the City. Please contact Bob Merrell at (714) 875-5917 or bmerrell@ardurra.com with any questions you may have. Respectfully, Ardurra Group, Inc. Anissa Voyiatzes, PE, QSD, ENV SP Robert Merrell, PE Engineering and Municipal Services Group Leader Senior Project Manager EXHIBIT A C-21 ARDURRA COLLABORATE. INNOVATE. CREATE. Proposal to Provide a Focused Utility Investigation City of Rancho Palos Verdes at the Ladera Linda Community Park 2 | P a g e SCOPE OF WORK The following services are proposed for this assignment: Using ground penetrating radar where necessary, establish the location of the utilities designated by the architect that require detailed investigation. Selection of these utilities was made to determine serviceability for Points of Connection (POC) to the new building and for use with the new park site layout. The field work will be coordinated on-site by Bob Merrell PE, the previous ALTA surveyor and Geotechnical Study project manager. The depth, material and size of the existing facilities will be determined, and the information recorded at the seven locations designated by the architect. The location requests are as follows: 1. Northwest of the new building – pothole to a maximum 10-foot depth to record storm drain depth, size, material, and condition. 2. Southwest of the new building – pothole to a maximum 10-foot depth to record storm drain depth, size, material, and condition. 3. Far southwest corner of parcel 7564-001-910 – Unearth buried catch basin inlet to record the location, size, material, outlet pipes sizes and condition of each. 4. Behind existing buildings on parcel 7564-001-912 – Pothole storm drain to record storm drain depth, size, material, and condition. 5. At top of slope on parcel 7564-001-908 – Open grate and record depth, outlet pipe size, material, and condition. 6. Adjacent to classroom building on parcel 7564-001-912 – Excavate through PCC sidewalk to locate sanitary sewer and record storm drain depth, size, material, and condition. 7. At base of entrance drive on parcel 7564-001-912 – Excavate slot cut through AC drive to locate main electric conduit feed to the school site and record alignment, material type depth and condition. All excavations in AC or PCC will be backfilled and capped with temporary asphalt concrete mix. The condition of the utilities can only be made on the exposed exterior of the pipelines. Interior condition assessments are excluded from this scope of work. Our survey crew will be on-site to assist in locating pothole locations and to be on-hand to record the detailed utility information available once the utilities are uncovered. The individual pothole reports will be prepared by the utility subconsultant and submitted in PDF form to the architect and City. The digital information collected by the surveyor will be brought into the ALTA CAD base which will be updated accordingly and submitted to the architect and the City. PROJECT SCHEDULE The proposed project revisions will be made within two weeks of receipt of a Notice to Proceed. EXHIBIT A C-22N ARDURRA Proposal to Provide a Focused Utility Investigation City of Rancho Palos Verdes at the Ladera Linda Community Park 3 | P a g e FEE PM PE DE/CADD ($185) ($171) ($127) Utility Investigation 1 Project Administration 6 $1,110 $1,110 2 Field Supervision 12 $2,220 $2,220 3 Utility field surveying $0 $2,288 $2,288 4 Utility Field Crews $0 $9,262 $9,262 5 Prepare CAD input to ALTA 1 6 $100 $1,033 $1,033 Manhour Totals 18 1 6 T&M Fee Totals $3,330 $171 $762 $100 $4,363 $2,288 $9,262 $15,913 City of Rancho Palos Verdes Utility Investigation at Ladera Linda Park May 20, 2021 Ardurra Ardurra SubtotalODC Kelsurveys, Inc.C BelowTASK Note: The uncertainties of locating underground facilities or the presence of subsurface rock to interfere with the potholing, require an allowance provision to address unknown conditions. The total not to exceed fee request therefore, is $17,000. Expenditure beyond the base fee of $15,913 will require City approval. TOTAL Subconsultants EXHIBIT A C-23N ARDURRA www.cbelow.com 1-888-90-BELOW 14280 Euclid Ave. Chino, CA 91710 CL# 959964 GPR Mapping Potholing Utility Locating CCTV Pipe Inspection EXHIBIT A C-24 SUBSUR FACE IMAGING C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 Estimate Job No.21-3776 Quote No.Q-11511 Date: Expires on:6/18/2021 12:00:00 AM Payment Terms:Prevailing Wage | Net 30 C Below | Subsurface Imaging Call Before you cut, core, drill or dig. 14280 Euclid Ave Chino, CA 91710 Phone: (888) 902-3569 Fax: (909)606-6555 www.cbelow.com Bill To Opportunity Name Ardurra 3737 Birch St, Suite 250 Newport Beach CA 92660 Ladera Linda Park Potholing Primary Primary Contact Jobsite Address Robert (Bob) Merrell 949-272-9279 bmerrell@ardurra.com , Sales Rep Ext.Email Cell Victoria Franco 210 victoriaf@cbelow.com C Below, Inc. submits this proposal for the Ladera Linda Park Potholing project. Our proposal is based on the enclosed estimated hourly breakdown and the C Below Schedule of Fees. In order to successfully complete the outlined scope of services in this proposal our field technicians will need uninterrupted clear access to the work area and the appropriate project documentation. We appreciate the opportunity to provide you with our services and look forward to helping assure a safe and successful project. Ladera Linda Park 32201 Forrestal Dr Rancho Palos Verdes 90275 EXHIBIT A C-25 (: BELOW ~ SUBS URFACE IMAGING C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 \initial1{“size”:”medium”}\ 14280 Euclid Avenue Chino, CA 91710 Potholing Scope of Work C Below will perform potholes hourly as indicated in the client provided potholing exhibit. A standard pothole is 12 in x 12 in, performed to the top of pipe or encasement with sand backfill and a permanent surface patch. This is part of a new building and site development. For pothole location #1 and #2 and #4, C Below will excavate to a depth of 10 feet to determine the storm drain condition, size, depth and location. For location #3 C Below will unearth the area to locate catch basin size, location, invert, outlet pipes and condition. For location #5 C Below will perform a manhole dip to open catch basin grate, record size, invert, outlet pipe invert and outlet pipe size. For location #6, C Below will excavate to determine the sewer pipe condition, size, depth and location. For location #7, C Below will excavate to find the location of the existing conduit. Additional costs: Potholes outside of our standard will be billed based on actual depth or conditions. Limitations on work hours may cause additional mobilization or traffic control charges. Permitting fees will be adjusted to actual costs. If C Below is not hired to mark the locations of the potholes, they will be performed off of the utility provider’s marks under the client’s direction. Utility providers typically do not mark out sewer or storm drain lines. Dry holes are considered billable. Locating is a separated line item that will be represented on your estimate. Client will be provided a detailed potholing report at the conclusion of the investigation. SERVICE INCLUDES Vacuum Excavation to top of utility, encasement or stop depth Permanent Cold Patch Sand Backfill Removal of Debris Pothole Report SERVICE DOES NOT INCLUDE Standard Traffic Control Permitting Hot Patching Slurry Backfill Engineered Traffic Control Plans Extensive Traffic Control Flagging for Traffic Control EXHIBIT A C-26 t; BElOI ~ SUBSURFACE IMAGING C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 \initial1{“size”:”medium”}\ Estimate Job No.21-3776 Quote No.Q-11511 Date: Expires on:6/18/2021 12:00:00 AM Payment Terms:Prevailing Wage | Net 30 Product Line Items Product Quantity Sales Price Total Price Admin 1 $95.00 $95.00 Mobilization | Potholing Crew 6 $235.00 $1,410.00 Pothole Report 1 $250.00 $250.00 Potholing | Hourly 12 $535.00 $6,420.00 Project Coordinator 1 $95.00 $95.00 Additional Charge | Manhole Dips 1 $150.00 $150.00 Total USD $8,420.00 Product Descriptions Product Item Description Admin Administration Mobilization | Potholing Crew Mobilization for Potholing Crew Plus Equipment Pothole Report Pothole Report. Per day of Potholing. Potholing | Hourly Potholing Services | Includes surface breaking, sand backfill and Permanent Cold Patch repair. | 2 Man Crew Project Coordinator Additional Charge | Manhole Dips Record depth from rim of manhole to invert of pipe. EXHIBIT A C-27 (: BELOW ~ SUBS URFACE IMAGING C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 Quality Level Definitions Quality Level D is the most basic level of information for utility locations. It comes solely from existing utility records or verbal recollections, both typically unreliable sources. It may provide an overall "feel" for the congestion of utilities, but is often highly limited in terms of comprehensiveness and accuracy. QL-D is useful primarily for project planning and route selection activities. Quality Level C involves surveying visible utility facilities (e.g., manholes, valve boxes, etc.) and correlating this information with existing utility records (QL-D information). When using this information, it is not unusual to find that many underground utilities have been either omitted or erroneously plotted. Its usefulness, therefore, is primarily on rural projects where utilities are not prevalent, or are not too expensive to repair or relocate. Quality Level B involves the application of appropriate surface geophysical methods to determine the existence and horizontal position of virtually all utilities within the project limits. It addresses problems caused by inaccurate utility records, abandoned or unrecorded facilities, and lost references. Decisions regarding location of storm drainage systems, footers, foundations and other design features can be made to successfully avoid conflicts with existing utilities. Slight adjustments in design can produce substantial cost savings by eliminating utility relocations. Quality Level A is the highest level of accuracy and involves the full use of the subsurface utility investigation method. It provides information for the precise plan and profile mapping of underground utilities through the nondestructive exposure of underground utilities, and also provides the type, size, condition, material and other characteristics of underground features. EXHIBIT A C-28 C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 Service Exceptions and Limitation Locating Exceptions Our services do not include the location of irrigation lines and associated control valves. We are able to locate sewer and storm drain lines if access is made available. We do not locate abandoned/extra conduits containing no interior cable and we do not locate fiber optic lines or lines without a metallic shield or lacking a tracer wire. C Below has the ability to locate nonmetallic lines but it is outside our normal scope of services. Should the need arise to locate these types of lines, please contact us for an additional quote. GPR Exceptions There needs to be at least 8 inches clearance around the perimeter of the scanning area to accommodate the GPR antenna; especially at structure intersections. Scanning surfaces need to be relatively flat with no water present. GPR can penetrate 12 inches of concrete or masonry, but accuracy decreases with increased steel congestion. Indications show up on the radar screen as hyperbolas. The center of the hyperbola is the center of the indication. GPR data, under most circumstances, does not allow for the interpretation of an indications size, only the center location of the indication and embedment depth. Indications such as reinforcing steel or conduit spaced closer than 2 inches on center may show up as one indication. Mapping Exceptions Please be sure to provide any project documents prior to dispatch. A workable CAD file is required if mapping is to be performed. JPG, TIFF, PDF files are not preferred and may affect the quality of the final product. If no CAD file can be provided, additional costs may apply. A complete and editable background must be provided by the client to ensure the quality of the final product. Potholing Exceptions For billing purposes, C Below defines a standard pothole with the dimensions of 1’ X 1’ X 5’ deep. Deviations from this standard definition require rate increases for additional time and materials to facilitate the client requests. Because potholing rates and other associated costs are based on the assumption of 8 hour work days, additional fees may apply if work is limited to less than 8 hours per day. These fees may include, but are not limited to: additional traffic control, travel time, and disposal fees. Standard pothole pricing includes holes at locations with a soil surface or an asphalt surface up to 6-inches thick. Additional fees will apply if the asphalt surface is over 6” thick or the proposed hole location has a concrete surface. If during the potholing operation the soil is found to have large aggregate or other debris over 3-inches in diameter, ground water, roots or hazardous materials, additional fees will apply. For further clarification please speak to your C Below representative. Optional Services include: hot patching per City requirements, slurry backfill, standard or engineered traffic control plans, trenching or excavation beyond standard pothole dimensions. CCTV Exceptions All lines designated by the client for need of inspection must have clear unobstructed access points. Information gathered during the inspection must be agreed upon prior to dispatch. For added scope of water jetting additional fees apply. Traffic Control Standard Traffic Control includes one lane closure with minimal signage not spanning an intersection. Extensive Traffic Control includes multiple lane closures, arrow boards, multiple signage requirements, spanning of intersections, flaggers, and other non-standard setups. EXHIBIT A C-29 C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 General Terms and Conditions for Services Provided by C Below, Inc. For the remainder of this document, C Below, Inc. will be referred to as CBI and the Owner or Owner’s representative will be referred to as the CLIENT. ANTICIPATED COSTS CBI’s estimated budget is based upon information provided by the Client. Our ability to perform within the estimated budget depends heavily on the accuracy of the information provided, as well as the cooperation and attentiveness of the Client’s management staff. Our accounting department will provide the Client with a percentage of the estimated budget used on each invoice. The Client’s management staff shall monitor the percentage of work remaining to assure CBI’s services are not greater than the estimated budget. If CBI performs less work than the estimated budget, the Client’s costs will be less. Likewise, if the duration of our services exceeds our estimated budget, the Client will incur more cost. Verbal requests made by project representatives to perform services beyond our estimated budget are considered authorization to perform billable work. Project actual budget totals may vary. Estimated budget hours are based on a 40-hour/Monday - Friday workweek, 8-hours per day, excluding weekends, holidays and overtime. The Client agrees that any “budget estimates”, “anticipated costs” or other like documentation prepared by CBI is NOT a "not to exceed budget”, “guaranteed maximum” or “lump sum”. The Client will be invoiced for all work performed based on CBI’s Schedule of Fees and these Terms & Conditions. MINIMUM CHARGES All locating services are based on a minimum of four hours. Over four hours shall be a minimum of eight hours. If a technician is scheduled to perform a service and no work is performed, a two hour minimum charge shall apply (show-up charge). WORKING HOURS CBI’s regular workweek is Monday - Friday. Normal work hours are 7:00 am – 5:00 pm. For work performed Monday – Friday, overtime hours (1.5 times the contracted hourly rate) apply after eight hours worked per day. Premium time hours (2 times the contracted hourly rate) apply after twelve hours worked per day. Work performed on Saturday shall be billed at 1.5 times the contracted hourly rate. Work performed on Sundays and Holidays shall be billed at 2.0 times the contracted hourly rate. Holidays observed by CBI are New Year’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, the day after Thanksgiving and Christmas. Overtime hour charges shall be in one-hour increments. SCHEDULING & CANCELLATION A minimum of 24-hours notice is required when scheduling CBI’s services. If services are requested the same day or after 2:00 pm the preceding day, a premium expedite fee of $75 per technician will apply. If services are canceled less than 24-hours before the scheduled start time, a fee of $75 per technician will apply. PREVAILING WAGE The prices quoted within are NOT Prevailing Wage or Union unless specifically stated on the first page of this document. If this project requires Prevailing Wage, our hourly rates will increase the proportional percentage increase every July 1 in accordance with the wage listed by the Director of Industrial Relations which is tied to any applicable union or collective bargaining agreement documented annual increases plus corresponding changes in our general administration and overhead expenses. These adjustments shall become the agreed upon basis for charges by CBI to the Client. CERTIFIED PAYROLL Certified payroll requests will have a processing fee applied for each project, billed on every invoice in the amount of $75.00. C.O.D. Projects totaling less than $5,000.00 in services for Clients that have not submitted credit approval through the CBI accounting department shall be performed on Cash on Delivery (C.O.D.) basis. Prior to the start of our services the CBI technician will collect a check from the Client. For all other projects, please see the TERMS OF PAYMENT section of this document. TERMS OF PAYMENT The Client agrees invoices rendered for professional or technical services will be prepared bi-monthly and are due upon presentation. Invoices will be deemed past due if unpaid within thirty (30) days from date of invoice, and will be subject to a monthly finance charge of 1.5% of invoice total for each month unpaid. All invoice errors or necessary corrections shall be submitted to CBI within fifteen (15) days of receipt of the invoice; thereafter the Client acknowledges the invoice is correct and valid for payment due to CBI. CBI reserves the right to terminate services to the Client without notice if the Client’s account is not paid currently. Upon such termination of services, the entire amount accrued for all services performed shall immediately become due and payable to CBI. The Client waives any and all claims against CBI, its subsidiaries, affiliates, servants and agents in connection with termination of work/services pursuant to this agreement. In the event CBI deems it necessary to refer a past due account to an attorney or to file suit for collections, the Client agrees to pay all actual expenses and costs incurred there by, including CBI staff costs, actual attorney fees & costs, and all related costs in such litigation. Jurisdiction and venue of all such actions and any other actions arising from this agreement or the provision of services by CBI shall be in San Bernardino County, State of California. INSURANCE CBI carries all insurance required by law. Additional insurance coverage can be obtained at an additional cost to the Client. These costs can be obtained by quotation from CBI. CBI will process Waiver of Subrogation, Additional Insured’s, and Additional insurance certificates upon request from the Client. An additional charge of $150 will apply for each document required and will be invoiced to the Client. REIMBURSABLE EXPENSES Outside services performed by others and direct costs expended on the Client’s behalf, are charged at cost plus 15%. Equipment and materials purchased/rented by CBI exclusively for the project will be invoiced at cost plus 15%. Business license fees for project specific requirements will be invoiced at cost plus 15%. SERVICE AUTHORIZATION Verbal request will be considered authorization to perform billable work. The Client shall designate member(s) of their staff who have authority to request our services and notify CBI in writing as to their authorized representative. Otherwise all service requests are billable. PROPOSAL VALID DURATION Proposed Master Fee Schedule of Rates, Term & Conditions and General Conditions stated within are valid for 30 days from proposal date. EXHIBIT A C-30 C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 CONTRACTUAL ADDITIONS C Below will undertake professional responsibility for only the services provided pursuant to this Agreement, and only pursuant to the terms and conditions of this Agreement. In particular, and without limitation, C Below will not be responsible for delays or other matters beyond its reasonable control; for inaccurate or incomplete information provided to it by Client, co-consultants or other reasonably reliable sources; for site conditions of which it was not actually informed; for unauthorized modifications to or deviations from C Below’s instruments of service or the use of unfinalized instruments of service for any purposes including bidding or cost estimating; for hazardous materials or toxic substances at the Project site; for the speciation of products or equipment for purposes consistent with the manufacturer’s published literature; for materials and equipment decisions made by others; for the services and instruments of service provided by others even if incorporated into C Below’s instruments of service for ease of reference or otherwise; for the performance of the Project’s contractors and materials suppliers; for construction means, methods, techniques, sequences or procedures, including without limitation investigation or demolition procedures and safety precautions and programs; and for the actions or inactions of others including utility companies, other consultants and governmental or quasigovernmental agencies. The services being provided for by C Below do not relieve the Client of the responsibility of having to comply with California Government Code §§4216 - 4216.9. It is expressly understood by the Client that C Below’s services are not a substitute for compliance with California government Code §§4216 - 4216.9. In recognition of the relative risks, rewards and benefits of the project to both the Client and C Below, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, C Below’s total liability to the Client and to any other third party for any and all injuries, claims, losses, expenses, damages or claims expenses arising out of this agreement from any cause or causes, shall not exceed C Below’s fee or $5,000.00, whichever is less. Such causes include, but are not limited to, C Below’s negligence, strict liability, breach of contract or breach of warranty. The Client waives all rights against C Below for damages caused by fire, water, wind or any other perils to the extent covered by any type of property insurance applicable to the claimed damage or loss. This waiver of subrogation shall be effective even though that person or entity would otherwise have a duty of indemnification. The Client shall ensure that all of its contractors and subcontractors maintain General Liability Insurance (minimum of $1,000,000 per occurrence limits of coverage). Modified occurrence policies are not acceptable; any coverage exclusion in addition to standard ISO coverage forms must be noted and approved by C Below. The Client will require and make certain that its contractors and subcontractors list C Below as an additional insured using ISCO CG2010 1985 Form B or equivalent with no limitation to “ongoing operations” for each project C Below performs services for the Client. The additional insured endorsement or certificate must also contain a statement that “the protection afforded the additional insured hereunder shall be primary and any other coverage available to the additional insured shall be excess and non-contributing.” EXHIBIT A C-31 www.cbelow.com 14280 Euclid Ave Chino, CA 91710 1-888-90-BELOW Fax: (909) 606-6555 UTILITY LOCATING Utility locating is an imperative first step prior to geotechnical excavation during pre-construction. Damaged lines are not only expensive to repair but can be extremely dangerous. Starting your project with the knowledge of the types and locations of underground utilities on the job site is an important and cost-effective way to ensure a safe and successful project. C Below has the ability to locate horizontal and vertical locations for all underground utilities including: water, gas, power, waste, communications and cable/TV. Our technicians will mark all indications directly on the surface of all surveyed areas using the American Public Works Association (APWA) Uniform Color Code. All utility locating marks are made in accordance with the Common Ground Alliance (CGA) Best Practices. Once lines have been found, there are several options a technician can use for marking the utility locations. Spray paint is the most common but flags or whiskers are also utilized in areas that have heavy traffic, or where sprinklers may cause the paint to become unreadable prior to excavation. Computer-aided design or CAD drawings of our findings can also be provided upon request. Our utility locating services shall include only those materials commonly used for locating and marking indications. Clear access to scanning areas need to be provided by the client. Should the area to be scanned not be accessible from the ground, the client will provide the means (man lift, scaffold, etc.) for our technician to properly perform their work. For utility locating we locate all underground utilities using a standard electromagnetic utility locator. With this method, we are able to find: main water supply lines and associated branch lines made of metal (conductive) or water lines installed with a “tracer wire”, all sewer and waste lines by electromagnetic location, power lines, telecommunication lines, gas lines with tracer wires. EXCEPTIONS Our services do not include the location of irrigation lines and associated control valves. We are able to locate sewer lines if access is made available. We do not locate abandoned/extra conduits containing no interior cable and we do not locate fiber optic lines or lines without a metallic shield or lacking a tracer wire. C Below has the ability to locate nonmetallic lines but it is outside our normal scope of services. Should the need arise to find these types of lines, please contact us for an additional quote. EXHIBIT A C-32 t; BElOW "8--SUBSURFACE IM AGING Gu c..., Water ~ Se~r(S) > Stonn Dra in (SD) &., Powe, Communlcatlona ~ Recl.a.lmed Wa ter c-i., Unk nown www.cbelow.com 14280 Euclid Ave Chino, CA 91710 1-888-90-BELOW Fax: (909) 606-6555 GROUND PENETRATING RADAR (GPR) C Below uses GPR for locating reinforcing steel, prestressing strand, conduit and other indications in concrete and masonry structures. We use this method because it is one of the safest, fastest and most accurate methods currently available. With the ability to penetrate up to 18 inches of concrete, our technicians can map all indications directly on the scanning surface prior to coring, cutting or drilling. The survey results can also be saved and printed in 3-Dimensional detail providing a subsurface map for our client. With such a large penetration range, GPR can be used with access to only one side of the scanning area with no need to place film on the opposite surface (as is needed with other methods). Our technicians determine the thickness of concrete and masonry structures to determine the spacing and depth of indications. In certain cases, the size of the indication can be estimated. As these indications are found, they are displayed to the technician in real-time. They are displayed on the GPR monitor when changes in the conductivity of the scanned area represent locations of rebar, conduit, pipe, voids, and other objects located beneath the surface. Once located, the indication is marked in accordance with the APWA Uniform Color Code. GPR is incredibly versatile and offers ease of use on job sites. It emits about 1% the power of a cell phone signal to perform its functions. Other methods require a safety perimeter around work areas. We prefer to use GPR because we are able to work in occupied sites and buildings where temporary evacuation is not an option. The equipment is very portable and can be moved to location quickly, making scanning of multiple areas a fast, efficient and manageable process. The practicality of this service supersedes traditional methods of utility locating, but it can also be used in conjunction with them. With the ability to locate nonmetallic utilities up to 12 feet deep, you can be sure most lines will be identified. EXCEPTIONS There needs to be at least 8 inches clearance around the perimeter of the scanning area to accommodate the GPR antenna; especially at structure intersections. Scanning surfaces need to be relatively flat with no water present. GPR can penetrate 16 inches of concrete or masonry, but accuracy decreases with increased steel congestion. Size of indications are hard to determine as GPR readings are presented in a fashion that communicates location rather than the indication’s expanse. EXHIBIT A C-33 t; BElOW ~ SUBSURFACE IMAGING www.cbelow.com 14280 Euclid Ave Chino, CA 91710 1-888-90-BELOW Fax: (909) 606-6555 UNDERGROUND MAPPING C Below will provide our client with electronic and/or printed documenta- tion of our utility investigation when mapping is added to our locating scope of work. Utility locations will be plotted in a client provided site drawing with clear, easy to read detail. Each utility is labeled and color coded in accordance with the indications marked in the field. We prepare CAD drawings to ensure the industry’s most accurate drawings. The details of these drawings are based upon client specifications. Some of these options include depth, pipe diameter and materials, connection points, and all unknown utilities. In addition to 36” x 24” prints, our drawings can also be saved in PDF format for simple distribution and viewing. Our detailed drawings can be used to provide designers and contractors with an overview of what to expect when performing site work. All mapping is done under the supervision of a licensed civil engineer. ADDITIONAL SURVEYING SERVICES In addition to mapping our utility location markings, we offer a full range of surveying services. EXCEPTIONS ADA BOUNDARY A.L.T.A./N.S.P.S TOPOGRAPHIC CROSS-SECTIONS ENCUMBRANCE MAPS ORTHO AERIAL PHOTOS Please be sure to provide any project documents prior to dispatch. A workable CAD file is required if mapping is to be performed. JPG, TIFF, PDF files are not preferred and may affect the quality of the final product. If no CAD file can be provided, additional costs may apply. A complete and editable background must be provided by the client to ensure the quality of the final product. EXHIBIT A C-34 t; BElOW ~ SUBSURFACE IMAGING ,f/f' /A, ~..r,-'-~~ / ' r-• --~ '-~ ~ .. -- . / . / .o / / / -~ www.cbelow.com 14280 Euclid Ave Chino, CA 91710 1-888-90-BELOW Fax: (909) 606-6555 POTHOLING Potholing is also known as vacuum excavation and is used for the purpose of identifying the axis of an underground utility. When the utility is revealed, the type of material and utility size are documented. The data collected during these excavations are beneficial in all phases of construction. Based upon the soils conditions or scope, C Below will choose to use air or water to create the pothole. Potholes made to expose facilities encased in concrete, will stop at the encasement. The top of the encasement will then be recorded as the top of the facility. After documenting our findings, each pothole will be backfilled, compacted, and a perm-a-patch or hot patch will be provided depending upon client specifications. A potholing report complete with photographs are provided at the conclusion of the job documenting the location, utility found, depth to top of pipe, utility size, material and the soil conditions. If no utility is found within the predetermined depth of the pothole, it will be considered a dry hole. Additional holes may be necessary to provide a positive location of the utility. C Below technicians performing potholing Potholing equipment PRICING & EXCEPTIONS For billing purposes, C Below defines a standard pothole with the dimensions of 1’ X 1’ X 5’ deep. Deviations from this standard definition require rate increases for additional time and materials to facilitate the client requests. Because potholing rates and other associated costs are based on the assumption of 8 hour work days, additional fees may apply if work is limited to less than 8 hours per day. These fees may include, but are not limited to: additional traffic control, travel time, and disposal fees. Standard pothole pricing includes holes at locations with a soil surface or an asphalt surface up to 6-inches thick. Additional fees will apply if the asphalt surface is over 6” thick or the proposed hole location has a concrete surface. If during the potholing operation the soil is found to have large aggregate or other debris over 3-inches in diameter, ground water, roots or hazardous materials, additional fees will apply. For further clarification please see rate sheet for ‘Out of Scope Hole’ and the table below. Optional Services include: hotpatching per City requirements, stamped traffic control plans by an engineer, routine traffic control plans. EXHIBIT A C-35 t; BElOW '8--SUBSURFACE IMAGING www.cbelow.com 14280 Euclid Ave Chino, CA 91710 1-888-90-BELOW Fax: (909) 606-6555 CCTV PIPE INSPECTION AND CRAWLER CAM C Below provides video pipe inspection that will give vital information to help properly maintain utility and pipe facilities. We perform this service on sanitary sewer and storm drain lines specifically identified by the client or client’s representative. CCTV pipe inspection includes trained personnel and the use of a push camera and/or crawler camera depending on the size of the line. During this inspection, videos are recorded in full color MP4 files that can be viewed easily on all computers. Captions can be added to the video to help identify the technician findings. Our push cameras can video lines as small as 3” in diameter while our crawler cameras can do pipes upwards of 72”. The video technology offers high quality assessment of all piping, including joints. We offer quick results with the ability to transfer video feed via USB and Bluetooth technology. Standard details recorded during the inspection include: obstructions or blockages, root intrusion, structural damage, pipe offsets and flow conditions. Problem areas found will be identified on the surface for easy identification. In the event that any blockage is found, we are able to provide water jetting to clear the obstructions. Sanitary Sewer and Storm Drain lines may contain debris and blockages that limit the ability to perform CCTV Pipe Inspection. C Below can arrange for an outside contractor to jet all lines prior to CCTV pipe inspection to ensure the full length of the pipe can be filmed. CCTV Crawler Cam Intact and damaged storm drains as recorded by our CCTV EXCEPTIONS All lines designated by the client for need of inspection must have clear unobstructed access points. Information gathered during the inspection must be agreed upon prior to dispatch. For added scope of water jetting additional fees apply EXHIBIT A C-36 t; BElOW '8--SUBSURFACE IMAGING SDSDSDSDSDSDSDSDSDSDSDEXISTING SEWER EXISTING GAS EXISTING WATER SD SS LEGEND W W G EXISTING STORM DRAINSS SSSSSSSSSSSSSSSSSSSS SS S S SS SSSSSSSS SS SS SS SS SS SS SSSSSSSSSSSSSSSSSSWWWWWWWWW WWW W WWW W W WWWW W W WW W WWWWWWWWWWWWWWWWWW WSSWWW W W G G G GG G G G G G G G GG GGGGGG GGGGGGG SDSDSDSDSDSDSDSDSD SD SD SD S D SDSDSDSDSDSDSDSDSDSDSD SDSDSDEXISTING STORM DRAIN EASEMENT W W W W W W W W W W W W WW EXISTING BUILDING EXISTING UTILITY AND POTHOLE EXHIBIT EXISTING CATCH BASIN ASSUMED LOCATION OF EXISTING CATCH BASIN. EXISTING CATCH BASIN4SD SD S D SDSDSDSDSDSDSDSDSDS S S SSDS D SD SD SDSD SD SD SD REFERENCES 1. Kistner, Wright & Wright Architects and Engineers, Ladera Linda School Drawings (SFM Approval Date: 1967) 2. LA County Storm Drain Map (https://pw.lacounty.gov/fcd/StormDrain/index.cfm Accessed: July 2019) 3. LA County Sewer Maintenance Map (https://dpw.lacounty.gov/smd/sewernetwork/ Accessed: July 2019) 4. Field Verified - KPFF Site Visit (July 1, 2019) EXISTING 36" STORM DRAIN OWNED BY LA COUNTY2 EXISTING 45" STORM DRAIN OWNED BY CITY OF RANCHO PALOS VERDES2 APPROXIMATE ALIGNMENT OF UNKNOWN STORM DRAIN. SIZE UNKNOWN2 SD SD SDASSUMED EXISTING SD ALIGNMENT. SD ASSUMED ALIGNMENT OF EXISTING STORM DRAIN POTHOLE LOCATION #1 EXCAVATE TO 10-FEET DEEP. RECORD STORM DRAIN LOCATION, DEPTH, SIZE, AND CONDITION. SEE NEXT SHEET FOR PRECISE LOCATION POTHOLE LOCATION #2 EXCAVATE TO 10-FEET DEEP. RECORD STORM DRAIN LOCATION, DEPTH, SIZE, AND CONDITION. SEE NEXT SHEET FOR PRECISE LOCATION LOCATION #3 UNEARTH AREA TO LOCATE CATCH BASIN. RECORD CATCH BASIN LOCATION, SIZE, INVERT, OUTLET PIPES, AND CONDITION. PROPOSED BUILDING APPROXIMATE FOOTPRINT EXISTING CATCH BASIN4 EXISTING 6" V.C. SEWER @ HILLSIDE SLOPE1 EXISTING 4" V.C SEWER @ 2.0%1 POTHOLE LOCATION #6 EXCAVATE TO FIND SEWER PIPE. RECORD SEWER LOCATION, DEPTH, SIZE, AND CONDITION. SEE NEXT SHEET FOR PRECISE LOCATION LOCATION #4 POTHOLE TO FIND STORMDRAIN LOCATION,DEPTH, SIZE, AND CONDITION. SEE NEXT SHEET FOR PRECISE LOCATION LOCATION #5 OPEN CATCH BASIN GRATE. RECORD SIZE, INVERT, OUTLET PIPE INVERT, AND OUTLET PIPE SIZE. EXHIBIT A C-37 l~ r I • " ' ~ ;1;"1 ~, I I I I < < a \ " \ I I I • e \• < 3 z -0 ' ~ --,-\ ;., L ' ,1 ,, - l r i., ' ' '\ ·~ • , l /!/nN-{...l_;_/ J I ' < ' ' ' ' ' I ~ ---,..----, - \ --__ , ___ _, ,-, --; ~>? / ■■1 ■■■■■■■■111111 - 0 15' 30' SCALE: 1 "-30' PROJECT LADERA LINDA COMMUNITY PARK PROJECT: 32201 Forrestal Drive Rancho Palos Verdes, CA 90275 CITY OF RANCHO PALOS VERDES: 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 ARCHITECT Architecture and Urban Design 5898 Blackwelder Street, Ground Floor Culver City, CA 90232 (Tel) 310-559-5720 (Fax) 310-559-8220 CONSULTANTS 700 South Flower Street Suite 2100 Los Angeles, CA 90017 0: 213.418.0201 F: 213.266.5294 www.kpff.com The drawings and specfflcatlons, Ideas, designs, and arrangements are and shall remain the property of the archit&el. No part thereof shall be copied or u9ad in connec:tloo whh any wm er project other than the specific project for YINch they hllV8 bean Prllll91'8d without thewritlan wn9antoftha 111rchnect. Vi-I contact wnh the,;e drawings or specification! shall consiitutB eviderai Iii acooptance of these, resb1ctlons. Wr1118n di mansions on thase d"awlngs shall haw prucadenca ov« scaled dimen•icns. ContracilJr ahall venfy and be re:>?<Jn:1ible fur all dimensions and conditions on the Job end this office must be no1fflad ol any vartatlon from tha dimensions and oondltlonuhown by these dmwlng5. Shop de1all5 mur;t be submitted to this office for epprtlVIII before proceeding with fllbr1cellon. © MDA Johnson Favaro 2017 ARCHITECT'S I ENGINEER'S STAMP CITY APPROVALS No. Issue Date ISSUE I REVISIONS TITLE: SCALE: DATE: DRAWN BY: CHECKED BY: PROJECT#: SHEET: BIM POTHOLE HERE POTHOLE HERE POTHOLE HERE C1.40 EXHIBIT A C-38 J j I I I I I I I I ] I I I I . . .. .. .. .. . . . . . • • • . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .. . ... ·: .. . t ... : .. 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"' . . . ++'-4J ••··11-· ••• . . . . . . . . . . . . . ..... . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . ...... . . . . . . . . . . . . . . . . . . . . • • • ♦ • • • . o \ • • • . -~·- • • • • . . : .. : : •• . . . . . . ... • . . . . . .. • • . . •• ... . . . • . . . .. .. . . • - - -- - _\j_ --- . .. . .. ' SPH . .. . ... . . 0 0 I u.. ~- ... ,,. ..... ....,. 4 . . --- = ... .. .. . . : .. . . . . . . ... .. . . . . • • . . . 'b I ~ 1 ": I I I u, I "I I I \~ :'"-/ = = I = -- U)Uo>' l.,_f--.f--.:Z: X --D ---- \ 0 'b ---- \ ' .. \. ' .. • • z 0 !<i: ::::, z !z 0 (.) a:: fr ~ (.) l;:j w I V) w w V) UTILllY CONSTRUCTION NOTES: STORM DRAIN @) PVC, SDR-35 STORM DRAIN PIPE PER DETAIL 1, SHEET CS.01. SIZE AND SLOPE PER PLAN. ROOF DOWNSPOUT POINT OF CONNECTION 5 FEET FROM BUILDING FACE. SEE PLUMBING DRAWINGS FOR CONTINUATION • POINT OF CONNECTION TO EXISTING STORM DRAIN SYSTEM. VERIFY SIZE AND LOCATION IN FIELD. PRECAST CONCRETE CATCH BASIN. JENSEN PRECAST OR APPROVED EQUIVALENT. SIZE PER PLAN. @ TRAFFIC RATED AREA DRAIN. ZURN OR APPROVED MANUFACTURER. @ NOT USED. @ CLEANOUT PER DETAIL 6, SHEET C5.00. @ CURB OUTLET. @ STORMWATER TREATMENT SYSTEM. SEE SHEET C1 .42 FOR MORE DETAILS. @ POINT OF CONNECTION TO RETAINING WALL SUBDRAINAGE SYSTEM. ® POINT OF CONNECTION TO PLAY AREA SUBDRAINAGE SYSTEM. @ PERFORATED PIPE. SEE DETAIL 5, SHEET CS.02 FOR MORE DETAILS. SANITARY SEWER ® PVC, SDR-35 SANITARY SEWER PIPE PER DETAIL 1, SHEET C5.01. SIZE AND SLOPE PER PLAN. POINT OF CONNECTION 5 FEET FROM BUILDING FACE. SEE PLUMBING DRAWINGS FOR CONTINUATION. POINT OF CONNECTION TO EXISTING SANITARY SEWER SYSTEM. VERIFY SIZE AND LOCATION IN FIELD. @ CLEANOUT PER DETAIL 6, SHEET C5.00. DOMESTIC WATER @ PVC, SCHEDULE 40 DOMESTIC PIPE PER DETAIL 1, SHEET C5.01. SIZE PER PLAN. ® POINT OF CONNECTION 5 FEET FROM BUILDING FACE. SEE PLUMBING DRAWINGS FOR CONTINUATION. POINT OF CONNECTION TO EXISTING DOMESTIC WATER SYSTEM. VERIFY SIZE AND LOCATION IN FIELD . @ BACKFLOW PREVENTION DEVICE PER DETAIL J, SHEET C5.01. FIRE WATER @ PVC C-900 FIRE WATER PIPE PER DETAIL 1, SHEET C5.01. SIZE PER PLAN. ® POINT OF CONNECTION 5 FEET FROM BUILDING FACE. SEE PLUMBING DRAWINGS FOR CONTINUATION . ® ® ® POINT OF CONNECTION TO EXISTING WATER MAIN. VERIFY SIZE AND LOCATION IN FIELD. DOUBLE DETECTOR CHECK ASSEMBLY PER DETAIL 2, SHEET C5.01. FIRE HYDRANT PER DETAIL 7, SHEET C5.01. @ THRUST BLOCK PER DETAIL 7, SHEET C5.00 . OTHER UTILmES ® ELECTRICAL CONDUIT. SEE ELECTRICAL DRAWINGS FOR DETAILS AND SPECIFICATIONS. SHOWN FOR COORDINATION PURPOSES ONLY. GAS LINE. SEE GAS COMPANY DRAWINGS FOR DETAILS AND SPECIFICATIONS. SHOWN FOR COORDINATION PURPOSES ONLY. @ MECHANICAL LINE. SEE MECHANICAL DRAWINGS FOR DETAILS AND SPECIFICATIONS. SHOWN FOR COORDINATION PURPOSES ONLY. LEGEND: ---- --ss-- ---w·--- -----,D• .. " FW SD G ---T--- ---ss--- ---w--- ---S0--- ---G---- 4 e ~ El °'cf' ~ (8) l®'IP4-;l-♦41!l I ffl NOTE: LIMIT OF WORK PROPERTY LINE SANITARY SEWER WATER DOMESTIC WATER FIRE WATER STORM DRAIN GAS ELECTRIC TELEPHONE PERFORATED PIPE EXISTING SANITARY SEWER EXISTING WATER EXISTING STORM DRAIN EXISTING GAS POINT OF CONNECTION COORDINATION POINT CAP OR PLUG UTILITY MANHOLE UTILITY CLEANOUT STORM DRAIN INLEf AREA DRAIN/PLANTER DRAIN TRENCH DRAIN FIRE HYDRANT THRUST BLOCK FIRE DEPARTMENT CONNECTION (FDC) POST INDICATOR VALVE {PIV} WATER VALVE BACKFLOW ASSEMBLY UTILITY METER VAULT IRRIGATION WATER METER, LINES AND APPURTENANCES BY OTHERS. NOTE: ALL BMP'S PROPOSED AS A PART OF THIS PROJECT ARE TO BE INSPECTED BY THE ENGINEER OF RECORD AFTER INSTALLATION AND PRIOR TO OBTAINING A CERTIFICATE OF OCCUPANCY. NOTE: PRIOR TO THE INSTALLATION OF ALL STORM DRAIN AND SEWER MAIN LINE CONNECTIONS, THE CONTRACTOR SHALL POTHOLE AND VERIFY THE HORIZONTAL AND VERTICAL LOCATION OF THE MAIN LINE. IF CONDITIONS DIFFER FROM THOSE ON THE PLAN, THE CONTRACTOR SHALL NOTIFY THE ENGINEER AND SHALL NOT BEGIN CONSTRUCTION UNTIL THE CHANGED CONDITION HAS BEEN EVALUATED. 0 20· SCALE: 1 "=20' PROJECT LADERA LINDA COMMUNITY PARK PROJECT: 32201 Forrestal Drive Rancho Palos Verdes, CA 90275 CITY OF RANCHO PALOS VERDES: 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 ARCHITECT Architecture and Urban Design 5898 Blackwelder Street, Ground Floor Culver City, CA 90232 (Tel) 310-559-5720 (Fax) 310-559-8220 CONSULTANTS 700 South Flower Street Suite 2100 Los Angeles, CA 90017 0: 213.418.0201 F: 213.266.5294 www.kpff.com The drawings and specfflcatlons, Ideas, designs, and arrangements are and shall remain the property of the archit&el. No part thereof shall b9 copied or u9ad in connec:lloo whh any wm er project other than the specific project for Yltllch they hllV8 baen Prllll81'8d without thewritlan wn9antoftha erchnact. Vi-I contact wnh the,;e drawings or specification, shall consiitutB eviderai Iii acooptance of these, resb1ctlons. Wr1118n di mansions on these d'"awlngs shall haw prucadenca OY8I" scaled dimen•ioos. ContracilJr sl1all venfy and be re:>?<Jnsible fur all dimensions and conditions on the Job end this office must b9 no1fflad ol any vartatlon from the dimensions and oondltlonuhown by these drawlng5. Shop details mur;t be submitted to this office for epprnvel before proceeding with fllbr1cellon. © MDA Johnson Favaro 2017 ARCHITECT'S I ENGINEER'S STAMP 100%DD 50%DD 100% SD No. TITLE: CITY APPROVALS Issue ISSUE I REVISIONS UTILITY PLAN SCALE: PER PLAN OATE: 10(1512019 11.21.19 10.14.19 07.14.19 Date DRAWN BY: MN CHECKED BY: DM PROJECT#: 1600609 SHEET: C1 .40 BIM UPWP NEW CONSTRUCTION TYPE IIB OCCUPANCY A-3, B MAINT./STORAGE FORRESTAL DR PIRATE DRD A U N T L E S S D R T .O .S T .O .S HIGH TIER TERRACE MID TIER TERRACE LOW TIER TERRACE xxxx x x x x x x x x x x x xx x x x x x x x x x x x x x x x x x x x x x xx x x x x x x x x x x x x x xx x x x xx x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 447.29' 457.07' S1 S2 S6 S3 S8 S4 S5 S7S9 SCE TRANSFORMER MSA N N mag. north BIM LADERA LINDA COMMUNITY PARK PROJECT: CITY OF RANCHO PALOS VERDES: A r c h i t e c t u r e a n d U r b a n D e s i g n5898 Blackwelder Street, Ground Floor Culver City, CA 90232 (Tel) 310-559-5720 (Fax) 310-559-8220 ARCHITECT CONSULTANTS ARCHITECT'S / ENGINEER'S STAMP The drawings and specifications, ideas, designs, and arrangements are and shall remain the property of the architect. No part thereof shall be copied or used in connection with any work or project other than the specific project for which they have been prepared without the written consent of the architect. Visual contact with these drawings or specifications shall constitute evidence of acceptance of these restrictions. Written dimensions on these drawings shall have precedence over scaled dimensions. Contractor shall verify and be responsible for all dimensions and conditions on the job and this office must be notified of any variation from the dimensions and conditions shown by these drawings. Shop details must be submitted to this office for approval before proceeding with fabrication. © MDA Johnson Favaro 2017 CHECKED BY: No.Issue DRAWN BY: Date TITLE: SHEET: PROJECT #: SCALE:DATE: CITY APPROVALS PROJECT 32201 Forrestal Drive Rancho Palos Verdes, CA 90275 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 NOT FOR CONSTRUCTION 620 N. Brand Blvd. Suite 404 Glendale, CA 91203 www.novusdesignstudio.com 11/13/2019 P2018-41 4/26/2021 3:29:02 PME1.02 ELECTRICAL SITE PLAN REF. SCALE:E1.02 1" = 40'-0" ELECTRICAL SITE PLAN 1 1" = 40'-0" NDS TEAM VB ISSUES/REVISIONS 100% DD 11.21.19 SITE PLAN NOTES: 1. REFER TO SITE INFRASTRUCTURE DOCUMENTS FOR LOCATIONS AND ROUTING OF EXISTING AND NEW UTILITIES. COORDINATE EXACT LOCATION WITH OWNER'S REPRESENTATIVE AT JOB SITE. 2. CONDUIT ROUTING AND STUB-UP/STUB-IN LOCATIONS SHALL BE COORDINATED WITH ALL EXISTING AND NEW UTILITIES AND WITH STRUCTURAL AND CIVIL. 3. UNDERGROUND CONDUIT TERMINATIONS SHALL BE COORDINATED IN THE FIELD WITH THE FINAL LOCATIONS OF ELECTRICAL EQUIPMENT. 4. THE CONDUIT AND WIRE SIZES FOR ALL SITE LIGHTING AND SITE POWER CIRCUITS SHALL BE AS FOLLOWS: A. MINIMUM CONDUIT SIZE ON SITE SHALL BE 1". B. MINIMUM WIRE SIZE ON SITE SHALL BE #10 AWG. C. MINIMUM GROUND WIRE SIZE ON SITE SHALL BE #10 AWG. 5. REFER TO LANDSCAPE DRAWINGS FOR LOCATION OF IRRIGATION CONTROL CONDUITS, PANELS AND REQUIREMENTS. 6. CONDUIT ROUTING SHOWN ON THIS PLAN IS SCHEMATIC IN NATURE. CONTRACTOR IS RESPONSIBLE FOR PROVIDING DETAIL AND COORDINATED SHOP DRAWINGS INDICATING CONDUIT ROUTING. 7. REFER TO ARCHITECTURAL ELEVATION DRAWING FOR EXACT LOCATION AND MOUNTING HEIGHTS OF ALL LIGHTING FIXTURES ATTACHED TO THE BUILDING. 8. COORDINATE EXACT LOCATION OF UNDERGROUND MANHOLES/PULLBOXES/HANDHOLES WITH LANDSCAPE ARCHITECT AND CIVIL. 9. FOR LOW-VOLTAGE FIXTURES REQUIRING SEPARATE LOW-VOLTAGE TRANSFORMER/DRIVER, IT IS THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE AND SIZE THE TRANSFORMER/DRIVER BASED ON CONNECTED CIRCUITS. COORDINATE LOCATION OF REQUIRE LOW-VOLTAGE TRANSFORMERS WITH THE ARCHITECT. 10. ALL UTILITY WORK SHALL BE IN COMPLIANCE WITH THESE DRAWINGS AND LAWDP REQUIREMENTS. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO CONTACT LADWP TO RECEIVE COMPLETE INFORMATION ON THEIR REQUIREMENTS. 11. CONTRACTOR SHALL COORDINATE WITH LADWP AND PROVIDE AND/OR INSTALL ALL ITEMS SUCH AS SERVICE CONDUITS, CONDUCTORS, DUCT BANKS, AND MANHOLES, ETC. FROM SERVICE POINT OF CONNECTION (POC) TO LADWP UTILTIY METER. 12. CONTRACTOR SHALL COORDINATE FINAL LOCATION OF ALL EQUIPMENT, ENCLOSURES AND CONDUIT DUCT BANKS WITH GWP. 13. ALL ELECTRICAL DEVICES, OUTLETS AND EQUIPMENT LOCATED EXTERIOR OF THE BUILDING SHALL BE FURNISHED WITH WEATHERPOOOF TYPE NEMA-3R ENCLOSURES. 14. ALL CONDUIT PENETRATING METHANE BARRIER SHALL B E SEALED PER METHANE MITIGATION CONSULTANT'S APPROVED DETAILS. KEYNOTE LEGENDS S1 LOCATION OF EXISTING SCE PULLBOX. LOCATED ON SIDEWALK. REFER TO SURVEY DRAWINGS FOR EXACT LOCATION. S2 LOCATION OF EXISTING SCE VAULT. LOCATED ON THE STREET. REFER TO SURVEY DRAWINGS FOR EXACT LOCATION. S3 EXISTING SCE UNDERGROUND CONDUITS FROM EXISTING SCE VAULT ON EXISTING SCE PULLBOX ON THE SIDE WALK ON FORRESTAL DRIVE. S4 EXISTING SCE UNDERGROUND CONDUIT FROM EXISTING PULLBOX ON FORRESTAL DRIVE TO EXISTING PAD MOUNTER TRANSFORMER SERVING THE EXISTING BUILDING. EXISTING CONDUITS TO BE INTERCEPTED WITH NEW SCE APPROVED, TRAFFIC RATED PULL BOX IN THE DRIVE WAY. S5 INSTALL NEW SCE APPROVED, TRAFFIC RATED PULL BOX IN DRIVEWAY. INTERCEPT INCOMING UTILITY CONDUITS. INSTALL NEW CONDUITS FROM PULL BOX TO NEW PAD MOUNTED SCE TRANSFORMER. S6 NEW (2) 5" UNDERGROUND CONDUITS FROM NEW PULL BOX TO NEW SCE PAD MOUNTED TRANSFORMER. REFER TO SCE DRAWINGS FOR CONDUIT INSTALLATION REQUIREMENTS. S7 REMOVE EXISTING CONDUITS SERVING THE EXISTING SCE TRANSFORMER NO LONGER IN USE. S8 NEW (3) 5" UNDERGROUND CONDUITS FROM NEW PAD MOUNTED TRANSFORMER TO NEW NEMA 3R RATED OUTDOOR SWITCHBOARD "MSA". REFER TO SCE DRAWINGS FOR CONDUIT INSTALLATION REQUIREMENTS. S9 INSTALL NEW CUSTOMER OWNED UNDERGROUND CONDUITS FROM MSA TO BRANCH CIRCUIT PANELS WITHIN THE BUILDING. REFER TO SINGLE LINE DIAGRAM FOR FEEDER INFORMATION. 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'~ \ ,-..., I 1 -Ii) '•, ---..._ ----I '-' <.n O Z -, m 0 C v, :::I a:z: .,, 0 < G'>c Oz v, Exhibit A Legend Ladera Linda Park 400 ft N➤➤N © 2021 Google © 2021 Google © 2021 Google EXHIBIT A C-40 C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 Estimate Job No.21-3776 Quote No.Q-11511 Date: Expires on:6/18/2021 12:00:00 AM Payment Terms:Prevailing Wage | Net 30 Please review all pages in this agreement on our services capabilities and limitations before signing. Should you have any questions about our services, please contact your sales representative before signing this agreement. Signature:\signature1{"size":"small"}\Effective Date:\date1{“textsize”:”small”}\ Name (Print):\wb1{"apiName":"C_below_Name__c","textsize":"x-small","width":"200"}\ Title:\wb1{"apiName":"Title1__c","textsize":"x-small",”width”:”200”}\ Client Billing Information Bill to Name \wb1{"apiName":"BillingName",”defaultValue”:“Ardurra”,"textsize":"x-small",”width”:”200”}\ Attention \wb1{"apiName":"Bill_To_Attention__c","textsize":"x-small",”width”:”200”}\ Address \wb1{"apiName":"Bill_To_Street__c",”defaultValue”:“3737 Birch St, Suite 250”,"textsize":"x-small"}\ City \wb1{"apiName":"Bill_To_City__c",”defaultValue”:”Newport Beach”,"textsize":"x-small",”width”:”150”}\ State \wb1{"apiName":"Bill_To_State__c",”defaultValue”:”CA”,"textsize":"x-small",”width”:”150”}\ Zip \wb1{"apiName":"Bill_To_Zipcode__c","defaultValue":"92660","textsize":"x-small","width":"150"}\ Email \wb1{"apiName":"Bill_To_Email__c","textsize":"x-small",”width”:”200”}\ C Below Signature:\signature2{"size":"small"}\Effective Date:\date2{“textsize”:”small”}\ C Below Name (Print):Ashley Salvino Title:Vice President of Operations Please sign and email to Victoria Franco at victoriaf@cbelow.com. After C Below receives this signed agreement, Dispatch will be notified immediately to begin the scheduling process. Service availability changes throughout the day. Service date and time can only be confirmed by dispatch after receiving this agreement. THANK YOU FOR YOUR BUSINESS! EXHIBIT A C-41 t; BELOW ~ SUBSURFACE IMAGING