CC SR 20210706 02 - Ladera Linda Updated Cost Estimate (Maps Issue Corrected for iLegislate)
CITY COUNCIL MEETING DATE: 07/06/2021
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to review an updated cost estimate and approve a
fourth amendment to the professional services agreement with Johnson Favaro for the
Ladera Linda Community Center and Park Project.
RECOMMENDED CITY COUNCIL ACTIONS:
1. Review an updated cost estimate for the Ladera Linda Community Center and
Park Project;
2. Authorize an additional appropriation of $132,334 in support of the ongoing
design effort for the Ladera Linda Community Center and Park Project; and
3. Authorize the Mayor to approve Amendment No. 4 to the Professional Services
Agreement, in a form approved by the City Attorney, with Johnson Favaro for
ongoing architectural and engineering services for the Ladera Linda Community
Center and Park Project, authorizing changes to the scope of work that are
needed to complete the additional necessary services at a new contract sum of
$711,082.
FISCAL IMPACT: Quimby funds will be used to complete this work.
Amount Budgeted: $649,691
Additional Appropriation: $132,334
Account Number(s): 334-400-8405-8004 [Quimby Fund – Ladera Linda/Design Services]
ORIGINATED BY: Ramzi Awwad, Director of Public Works
REVIEWED BY: Trang Nguyen, Director of Finance
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Amendment No. 4 to the Professional Services Agreement with Johnson
Favaro (page A-1)
B. Proposal – Security Consulting Services (page B-1)
C. Proposal – Utility Consulting Services (page C-1)
BACKGROUND:
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CITYOF RANCHO PALOS VERDES
On June 1, the City Council was asked to consider Amendment No. 3 to the Professional
Services Agreement (PSA) with Johnson Favaro for ongoing architectural and
engineering design services for the Ladera Linda Community Center and Park Project.
Most of the additional professional services considered were in the form of sub -
consultants to Johnson Favaro, specializing in the following particular aspect of design
and construction document development:
• Preparing a cost estimate update
• Enclosed bathroom revisions
• Security sub-consulting services
That same evening, the Council requested that the costs associated with developing a
security plan for the project be presented in its entirety at a later date.
This evening, Staff is presenting the Council with Amendment No. 4 to the Johnson
Favaro PSA to account for developing a security plan , as well as an update on the
project’s working cost estimate.
DISCUSSION:
Developing a Working Cost Estimate
In response to requests from the community for cost estimate information in a particularly
categorized format, Staff directed the project’s architecture/engineering consultant,
Johnson Favaro, and its sub-consultant cost estimator, MGAC, to update the cost
estimate based on the latest design and revise the format. The following is intended to
explain the process in developing a working cost estimate:
Cost Estimating Limitations:
A cost estimate is an attempt to predict the future cost to build a particular capital
improvement project based on the available information at the time the cost estimate is
created. It is not possible to determine the actual cost to build a project with certainty until
all construction documents are completed, a notice inviting bi ds is issued, bids are
opened, and the lowest bidder is verified to meet the requirements of the project.
However, an approximation of the probable project cost is needed to establish a budget,
which is why a cost estimate is prepared. Cost estimates change over time as the project
becomes more fully developed, which is why they are sometimes called working cost
estimates, engineer’s estimates, or statements of probable cost. Despite the best efforts
of the most highly qualified cost estimators, there always remains uncertainty with cost
estimates due to their inherently predictive nature until construction bids are received.
Quantifying Project Element Costs:
Cost estimates are typically prepared by first quantifying the proposed elements of a
project such as the amount and type of concrete, landscaping, or lighting . Then, the
market rate to build the project components is determined from available data such as
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recently built projects with similar conditions; or by analyzing the cost of labor, materials,
and equipment needed to construct the components.
Contingency:
Early in a project, less is known about the details of what will be needed to build it, and
the future market conditions for labor, materials, and equipment. Accordingly,
contingencies are applied to the costs of the project components. Contingencies account
for the “known unknowns” of a project, i.e. that some elements of a project are not fully
known until they are detailed further, which will add to the cost estimate . They also
account for the “unknown unknowns” of a project, i.e. the things that may come as
surprises which are very difficult to predict, such as issues that come up during the design
process or unexpected field conditions encountered during construction. Contingenci es
are higher during earlier phases and decrease as more becomes known about the project.
Often, the reductions in contingencies are balanced by increases in the estimates of
specific elements as more accurate pictures of their costs emerge. After bids are opened
and the market price is known, a construction contingency remains when a construction
contract is awarded to allow for resolution of unknowns that may come up during
construction.
Escalation:
As noted above, a cost estimate attempts to predict the future market rate for the labor,
materials, and equipment needed to build a project. Accordingly, a factor is applied to
account for inflation. For this project, the escalation factor is 4% per year to account for
inflation between now and construction. To be exact, escalation is applied to the mid -
point, rather than start of construction, because bidders are expected to price their bid on
the basis that they will procure materials, equipment, and labor throughout the expected
construction duration.
April 6, 2021 Working Cost Estimate
On April 6, 2021, the City Council heard an appeal of the Planning Commission-approved
entitlements for the project. During that meeting, a summary of costs to date (as of March
1, 2021) were presented to the City Council. Estimated future project costs based on a
forecast start date of December 2021 were also presented. Tables 1, 2, and 3 below show
that information as of March 1, 2021.
Table 1. YTD Expenditures as of March 1, 2021
YEAR TO DATE EXPENDITURES AMOUNT FUNDING
Anderson Penna – Survey/Geotech $62,883 334 – Quimby
Richard Fisher and Associates – Master Plan $184,045 334 – Quimby
Priority One Environmental – Environmental Review $1,500 334 – Quimby
Willdan – Traffic Study for PC Meeting $10,175 101 – General Fund
Michael Baker – CEQA Analysis for PC Meeting $3,599 101 – General Fund
Johnson Favaro – Design $263,131 334 – Quimby
CalWater – Water Pressure Fire Flow $525 334 – Quimby
Kosmont – Financial Services $23,777 101 – General Fund
Total Year to Date Expenditures $549,135
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Table 2. Outstanding Commitments as of April 6, 2021
OUTSTANDING COMMITMENTS AMOUNT FUNDING
Johnson Favaro – Design $290,069 334 – Quimby
Michael Baker – CEQA Analysis for PC Meeting $8,006 101 – General Fund
Kosmont – Financial Services $1,723 101 – General Fund
Total Outstanding Commitments $299,798
Table 3. Estimated Future Costs as of April 6, 2021
HARD COSTS AMOUNT
Community Center (enclosed areas and covered areas) $5,700,000
Sitework (demolition of existing buildings, site prep, etc.) $6,700,000
Furnishings, fixtures, equipment (FFEs) $300,000
Sub-total of Construction Costs $12,700,000
Construction Contingency (5%) $640,000
Total Estimated Hard Costs $13,340,000
SOFT COSTS
Construction Management (5%) $640,000
Construction Inspection (7.5%) $950,000
Permitting (2%) $250,000
Hazardous Materials Abatement (1%) $130,000
Engineering Support During Construction (3%) $380,000
Total Estimated Soft Costs $2,350,000
TOTAL ESTIMATED CONSTRUCTION COSTS $15,690,000
Updated Project Working Cost Estimate
During the April 6, 2021 meeting, the City Council adopted a resolution upholding the
Planning Commission-approved Conditional Use Permit, Major Grading Permit, Variance
and Site Plan Review with modifications to the Conditions of Approval. The City Council
also directed Staff to relocate and optimize handicap parking spaces closer to the building
and explore cost-effective ways to install exterior shutters over glass surfaces to provide
security for future consideration by the Council.
After the April 6 meeting, the City Council’s Public Facilities Subcommittee, comprised of
Mayor Alegria and Councilmember Cruikshank, met with some residents from the Ladera
Linda neighborhood to discuss concerns raised during the public hearing process. In
response, the Subcommittee requested minor revisions be considered to the City Council-
approved design. Specifically, they requested that the proposed bathroom be enclosed
and to add as many parking spaces as possible within the existing footprint. In response,
on May 5, 2021, the Community Development Director issued a Minor Modification that
included the reconfiguration of the proposed open-air restroom configuration into
enclosed and separate men’s and women’s restrooms consisting of traditional stalls and
wash basins, and a minor reconfiguration of the parking lot to accommodate three
additional parking spaces (resulting in a total of 57 spaces rather than 54) and the
relocation of two accessible parking spaces closer to the lobby entrance.
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The City Council directed changes and the Minor Modifications resulted in changes to the
project cost estimate presented at the April 6, 2021 City Council meeting, which are
shown in Table 4 below. The bathroom enclosure increased the design costs by
approximately $10,000, but resulted in a decrease to the construction cost estimate. This
is because the cost of enclosing the bathrooms was offset by the reduction in the amount
of exterior wall as shown in Figure 1 below.
Table 4. City Council Directed Changes and Minor Modification Cost Estimate Implications
PROJECT CHANGE COST INCREASE
Bathroom Enclosure -$125,000
Parking Lot Modifications $15,000
Total Cost Change -$110,000
All costs are rounded to the nearest $5,000 and includes contingencies.
Figure 1. Bathroom Enclosure Cost Offset
Updated Working Cost Estimate
In addition to the year-to-date costs in Table 1 and outstanding commitments in Table 2
above, the tables below show total updated future estimated costs. Table 5 shows the
total future construction costs for the buildings. Table 6 shows the total future construction
costs for the site grounds. Some project elements are attributable to both the building and
the site grounds; in other words, they would be partially needed if there was no building,
and they would be partially needed if there were no site grounds. Those items are shown
in Table 7. Future architecture/engineering, project management, quality assurance
review, constructability review, plan check, construction management, and construction
inspection and testing costs are shown in Table 8. The total estimated remaining project
cost is the sum of all four tables.
LEGEND
Red = Eliminated Exterior Walls
Yellow = New Exterior Walls
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Table 5. Estimated Future Building Construction Costs
ENCLOSED BUILDINGS AMOUNT
Demolition (Existing Building) $340,000
Foundation, Walls, Roof, and Floor $3,210,000
Mechanical, Electrical, and Plumbing $1,635,000
Furniture, Fixtures, and Equipment (Fixed) $245,000
Sub Total $5,430,000
COVERED BUILDINGS AMOUNT
Roof Framing $80,000
Roofing $155,000
Soffit Finish $320,000
Sprinklers $65,000
Sub Total $620,000
BUILDING SECURITY ELEMENTS AMOUNT
Building Security $75,000
Sub Total $75,000
LOOSE FURNITURE, FIXTURES, AND EQUIPMENT AMOUNT
Tables, Chairs, Etc. $200,000
Audio-Visual Equipment $140,000
Sub Total $340,000
UTILITIES AMOUNT
Site Utility Lines $515,000
Electric Transformer and Feeder $200,000
Sub Total $715,000
OTHER AMOUNT
Hazardous Materials Abatement for Existing Buildings $105,000
Sub Total $105,000
CONSTRUCTION CONTINGENCY AMOUNT
5% Construction Contingency (Excludes Loose FFE,
Electric Transformer and Feeder, Hazmat Abatement)
$335,000
Sub Total $335,000
Estimated Building Construction Sub-Total $7,620,000
All costs are rounded to the nearest $5,000 to reflect a level of precision that is commensurate
with a forecast of expected future costs.
Table 6. Estimated Future Site Construction Costs
PARK GROUNDS AMOUNT
Site Preparation, Including Rough Grading $995,000
Landscaping and Irrigation $1,385,000
Stormwater Drainage $420,000
Outdoor Furnishings $200,000
Fencing and Walls $895,000
Sub Total $3,895,000
EXTERIOR LIGHTING AMOUNT
Exterior Lighting $800,000
Sub Total $800,000
SITE SECURITY ELEMENTS AMOUNT
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Site Security $25,000
Sub Total $25,000
CONSTRUCTION CONTINGENCY AMOUNT
5% Construction Contingency $235,000
Sub Total $235,000
Estimated Site Construction Sub-Total $4,955,000
All costs are rounded to the nearest $5,000 to reflect a level of precision that is commensurate
with a forecast of expected future costs.
Table 7. Estimated Future Construction Costs for Items Attributable
to both Building and Site
HARDSCAPE AMOUNT
Parking Lot $640,000
Sidewalk and Paths, including Fine Grading $1,070,000
Sub Total $1,710,000
CONSTRUCTION CONTINGENCY AMOUNT
5% Construction Contingency $85,000
Sub Total $85,000
Estimated Items Attributable to Building and Site
Construction Sub-Total
$1,795,000
All costs are rounded to the nearest $5,000 to reflect a level of precision that is commensurate
with a forecast of expected future costs.
Table 8. Architecture/Engineering, Management, and Permitting Costs
Subsequent to April 6, 2021
PERMITTING AND FEES AMOUNT
Building Plan Check Review $100,000
Utility Service Fees $50,000
Sub Total $150,000
ARCHITECTURE/ENGINEERING, CONSTRUCTION
OVERSIGHT, AND PROJECT MANAGEMENT SERVICES
AMOUNT
Johnson Favaro – Restroom Enclosure Design $10,000
Johnson Favaro – Cost Estimate Revision $15,000
Johnson Favaro – Security Subconsultant $45,000
Johnson Favaro – Utility & AV-IT Subconsultant $90,000
Architect/Engineer Construction Administration $335,000
Project Management, Quality Assurance Review,
Constructability Review, Construction Management,
Inspection, and Testing
$880,000
Sub Total $1,375,000
Estimated Future Architecture/Engineering,
Management, and Permitting Costs
$1,525,000
All costs are rounded to the nearest $5,000 to reflect a level of precision that is commensurate
with a forecast of expected future costs.
The prior cost estimate assumed a construction start date of December 2021, which was
considered aggressive and required everything to go exactly according to plan. The start
date assumed that sub-consultant contracts, including the site-security contract, would
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be awarded at the earliest opportunity, and that Staff and the Subcommittee would
provide input to complete the plan.
The construction start date has now been revised to February 202 2. This assumes that
that the site security sub-consultant contract will be awarded this evening and includes
the time needed to present a site security plan to the City Council. The revised start dated
added approximately two months of escalation at a rate of 0.33% per month for a total of
approximately $100,000 (approximately $50,000/month).
The revised construction start date is also aggressive and requires everything to go
exactly according to plan. A construction start date any later than February 2022 adds at
least 0.33% of escalation per month, or approximately $50,000.
The revised total cost estimate subsequent to April 6, 2021 is approximately $15,895,000,
with an additional $100,000 for escalation due to the revised construction start date,
bringing the total to approximately $15,995,000. Although this is the total project cost; the
number often referenced for a capital project is the construction cost of the general
construction contractor, or the expected bid amount. This bid amount is approximately
$13,280,000 because it excludes architecture/engineering, management, and permitting;
loose furniture, fixtures and equipment; the electric transformer and feeder; and
contingency.
Cost Estimate Exclusions:
The cost estimate excludes the following items:
• Moving costs, which will be absorbed by the operating budget.
• Office supplies, which will be absorbed by the operating budget.
• Financing costs, which will be determined when financing is secured.
• Photovoltaic roof panels, which are anticipated to be procured under a net-zero
cost arrangement.
• Replacement of the entry monument sign, which would be part of potential future
project to update monument and entry signs citywide.
• Stair removal and installation of fencing between the site and Forrestal Drive to
limit parking at Ladera Linda for accessing the Preserve through unauthorized
paths, which will be absorbed by the operating budget.
Market Volatility:
During the process of updating the cost estimate, MGAC identified increased uncertainty
in the construction market which may affect the overall price that potential construction
contractors would bid to build the project. This is due to greater market volatility in certain
material and skilled labor prices. This may be a temporary phenomenon that resolves in
the short term, or it may continue for a prolonged period. In fact, the market is showing a
gradual stabilization than what has been observed over the past few months. However,
MGAC recommends the City Council consider a market volatility factor of at least 10%,
or $1,440,000 to account for possible continuing volatility.
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Alternatives with Additional Cost:
During the April 6, 2021 meeting, the City Council directed Staff to explore cost-effective
ways to install exterior shutters over glass surfaces to provide security for future
consideration by the Council. The cost to install motorized roll-down security grates over
all glazed surfaces instead of just at the exterior breezeway is shown in Table 9 below.
Table 9. Alternatives with Additional Cost
Current Design Proposed Alternate Cost Increase
Motorized Rolling Security Grilles at
Exterior Breezeway
Motorized Roll-Down Security Grates
Over All Glazing
$260,000*
Total $260,000*
Rounded to the nearest $5,000 to reflect a level of precision that is commensurate with a forecast of expected future costs and includes
5% construction contingency.
Value Engineering Substitutes:
Staff directed Johnson Favarro to develop a list of project elements that could be replaced
with lower-grade substitutes to reduce cost, such as materials, finishes, etc. Most project
components cannot be replaced with alternate materials that would result in a tangible
cost savings. For example, building components need to meet certain design parameters
and do not allow for this type of flexibility. In coordination between Staff and Johnson
Favarro, there is one identified project element that is a candidate for substitution and can
result in a notable cost reduction, as shown in Table 10 below. Staff will continue to work
with Johnson Favaro to identify any other potential value engineering substitutes.
Table 10. Value Engineering Substitutes
Current Design Proposed Alternate Cost Savings
Wood Light Pole Fixture Steel Light Pole Fixture $100,000
Total $100,000
Rounded to the nearest $5,000 to reflect a level of precision that is commensurate with a forecast of
expected future costs.
Amendment No. 4 to the Johnson Favaro PSA
On December 18, 2018, the City Council approved the PSA with Johnson Favaro for
architectural and engineering design services for the Ladera Linda Community Center
and Park Project in the amount of $538,460 .
On December 17, 2019, the City Council approved Amendment No. 1 to the PSA,
extending the term by one year and increasing the contract amount by $14,740 for
additional services. This increased the amount of the PSA to $553,200.
On December 1, 2020, the City Council approved Amendment No. 2 to the Johnson
Favaro PSA, extending the term by one additional year to allow sufficient time to complete
the Conditional Use Permit/California Environmental Quality Act process and the
subsequent development of construction-ready documents. There was no cost increase
with Amendment No. 2.
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On June 1, 2021, the City Council approved Amendment No. 3 to the PSA with Johnson
Favaro, increasing the contract amount by $25,548, bringing the PSA total to $578,748.
This amendment was for design services to update the cost estimate to account for the
approved minor modifications to the project design, to change the cost estimate format in
response to requests from the community for a different format than is typically used , and
for design services to modify plan sheets and specifications to change the open cabana
restrooms to separate fully enclosed men’s and women’s restrooms.
At the June 1 meeting, the City Council considered amending the PSA to engage a
security sub-consultant to provide drawings and specifications for security camer as and
associated systems for the building and surrounding grounds. After considering
information presented that evening, the City Council requested Staff return with a contract
amendment incorporating all needed sub-consultants for the project to complete
construction documents. The City Council also requested to review the security plan when
completed.
This evening, the City Council is being asked to consider Amendment No. 4 to the PSA,
which brings the contract sum to $711,082, and includes the following sub-consultant
services:
1. Security sub-consultant to provide security plan options for approval by the City
Council and subsequently construction plans and specifications for a security
system for the building and surrounding grounds . This service has a base cost of
$33,988 and optional services for additional meetings and presentations in the
amount of $8,796, for a total of $42,784.
2. Dry utility sub-consultant, approved by Southern California Edison, to coordinate
with electrical, cable, and telecom providers to facilitate removal of existing idle
infrastructure, and provide new service. This service has a not-to-exceed cost of
$44,000.
3. Underground utility surveying subconsultant to provide surveys and field-
determined locations for connection points to existing electrical, sanitary sewer,
and storm sewer connections. This service has a not-to-exceed cost of $17,000.
4. Audio-visual and information technology sub -consultant to provide technology
consulting, engineering, and design services for the building and site. This service
has a fixed cost of $28,550.
The total cost to perform the work in Amendment No. 4 is not to exceed $132,334 and an
additional appropriation request in this amount is needed.
ADDITIONAL INFORMATION:
Next Steps
The next step in the project process is completion of the construction contract documents,
primarily the plans and specifications. Before the plans and specifications can be
completed, the security plan must be finalized. Accordingly, the security plan options will
be presented to the City Council around August 2021. Upon approval of a security plan
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by the City Council, assumed to occur in one meeting, the construction drawings will be
progressed to the final stage in fall 2021.
Following completion of the construction documents, a notice inviting bids will be widely
advertised to the community of construction contractors and subcontractors in winter
2021-2022. Once bids are received and a qualified lowest bidder is identified , the actual
construction cost of the project will become known. Additionally, during the completion of
the construction documents, proposals will be solicited for project management,
construction management, inspection, and materials testing services. These costs will
also become known and the total project cost can be calculated.
Given the market uncertainty described above, in the event construction bids come in
higher than estimated, Staff will develop options for the City Council’s consideration to
adjust the project scope and quantify the impacts of scope-reduction options on the
project cost. This will provide the City Council with options for cost-reduction measures
should the market volatility materialize in a manner that warrants reducing the cost of the
project, or should the lowest bid be significantly larger than the cost estimate forecasts.
Such measures would likely require further contract amendments to the design and may
delay the start of construction. Additionally, Staff will formulate strategies to negotiate with
the lowest bidder to attempt to further reduce project costs.
Future Contracts and Amendments
The contract amendments presented to the City Council in this staff report account for all
architecture/engineering services needed to prepare construction documents and
complete the bidding process for the project as currently designed. However, additional
professional services are needed to support Staff during the design process, to represent
the City during the construction phase, and to inspect and test the construction
contractor’s work. Costs associated with these additional services have been captured in
the working estimate presented earlier in this report. PSAs will be brought before Council
at a future date for the following services:
1. Architecture/Engineer construction administration services to include activities
such as site visits to confirm that construction meets the design intent; participation
in project meetings; review of certain construction contractor submittals for
conformance with construction documents; responses to requests for design
clarification from the construction contractor; and design revisions necessitated by
unknown field conditions.
2. Project management and construction management services to expand staff
bandwidth in support of the project ; manage the scope, schedule, and budget
during design and construction; minimize the risk of construction change orders by
performing quality assurance review of all construction documents for errors,
omissions, vague, or conflicting information; perform constructability review to
assure that the design can be constructed as designed; perform value engineering
and identify opportunities to improve design and reduce costs; oversee
construction inspectors; review proposed change orders for validity and prepare
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necessary documentation, proactively identify and resolve any potential
construction problems; and act as a liaison between the City and other parties.
3. Construction inspection services for activities such as inspection of all aspects of
the site for conformance with the contract documents; compliance with state and
regulatory safety and environmental protection requirements; checking of
materials deliveries for compliance with requirements and record-keeping of
associated documents; and completion of daily inspection reports.
4. Materials testing services including field and laboratory sampling and testing of
materials and products to ensure they meet the contract specifications.
These contracts and amendments are not included in today’s requests for approval either
because they are currently under solicitation, or because the needed services will be
better known as construction documents near completion.
Financing for the Project
On May 18, the City Council approved the financing framework for the project and directed
staff to begin the pre-qualification with iBank for an estimated financing of $5.5 million
which can be adjusted to accommodate the current cost estimate . Staff has begun the
process and is expected to receive a respond from iBank in the upcoming weeks. The
application and process will be reviewed by the Finance Advisory Committee before going
to the City Council for consideration.
CONCLUSION:
Staff recommends that the City Council authorize an additional appropriation of $132,334
in support of the ongoing design effort for the Ladera Linda Community Center and Park
Project and authorize the Mayor to approve Amendment No. 4 with Johnson Favaro for
ongoing architectural and engineering services.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available for
the City Council’s consideration:
1. Direct Staff to make further changes to the format of the cost estimate.
2. Do not approve the changes in scope and additional spending authorization with
Johnson Favaro.
3. Take other action, as deemed appropriate.
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AMENDMENT NO. 4
TO AGREEMENT FOR CONTRACTUAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR CONTRACTUAL SERVICES
(Amendment No. 4) by and between the CITY OF RANCHO PALOS VERDES (City) and
JOHNSON FAVARO, a California corporation (“Consultant”) is effective as of July 6, 2021.
RECITALS
A. City and Consultant entered into that certain Agreement for Contractual Services
dated December 18, 2018 (Agreement) whereby Consultant agreed to provide engineering design
services for the Ladera Linda Community Park Project (the Services) for a Term of one year, for
a Contract Sum of $538,460. The Agreement provided for an additional one-year extension at the
City’s discretion.
B. Due to the necessity for Conditional Use Permit review and California
Environmental Quality Act review, the Services required additional tasks and would take longer
than anticipated. Therefore, on December 17, 2019, the City and Consultant entered into the
Amendment No. 1 to the Agreement to extend the Term of the Agreement by one year, to expire
on December 18, 2020, and to increase the Contract Sum to $553,200.
C. Due to delays resulting from the COVID-19 pandemic, additional time was
required to complete the Services contemplated in the Agreement and in Amendment No. 1.
Therefore, the City and Consultant again amended the Agreement to extend the Term to December
18, 2021 (Amendment No. 2).
D. On June 1, 2021, City and Consultant amended the Agreement (Amendment No.
3) to add the following services: (i) cost estimate update and reformatting; and (ii) revisions to the
design for the enclosed restrooms. The additional services increased the compensation by $25,548
for a new Contract Sum of $578,748.
E. City and Consultant wish to further amend the Agreement to add the following
services: (i) security consulting and design for $42,784; and (ii) dry utility coordination,
management, and design for $89,950. The additional services increase the Contract Sum to
$711,082.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. Deleted text is
indicated in strikethrough and added text in bold italics.
(a) Section 2.1, Contract Sum, is amended to read:
“Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation”
attached hereto in Exhibit “A-1” and Exhibit “A-2” and incorporated herein
by this reference. The total compensation, including reimbursement for
A-1
01203.0006/725713.1 -2-
actual expenses, shall not exceed $578,748 (Five Hundred Seventy Eight
Thousand Seven Hundred Forty Eight Dollars)$711,082 (Seven Hundred
Eleven Thousand Eighty Two Dollars) (the “Contract Sum”), unless
additional compensation is approved pursuant to Section 1.9.”
(b) Exhibit “A-1”, Scope of Work and Schedule of Compensation
For Security Services Pursuant To Amendment No. 4.
(c) Exhibit “A-2”, Scope of Work and Schedule of Compensation
For Dry Utility Coordination, Management, and Design Services Pursuant to
Amendment No. 4, attached hereto, is added to the Agreement.
(d) The following is added to at the bottom of Section I of Exhibit
“D,” Schedule of Performance, as provided in Amendment No. 3:
“All Additional Services provided in Amendment Nos. 3 and 4 shall be
subject to the above Schedule of Performance.”
2. Continuing Effect of Agreement. Except as amended by Amendment Nos. 1
through 4, all provisions of the Agreement shall remain unchanged and in full force and effect.
From and after the date of this Amendment No. 4, whenever the term “Agreement” appears in the
Agreement, it shall mean the Agreement, as amended by Amendment Nos. 1 through 4.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 4,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment No. 4,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No. 4.
5. Authority. The persons executing this Amendment No. 4 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No. 4 on behalf of said party, (iii) by so executing this
Amendment No. 4, such party is formally bound to the provisions of this Amendment No. 4, and
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01203.0006/725713.1 -3-
(iv) the entering into this Amendment No. 4 does not violate any provision of any other agreement
to which said party is bound.
[SIGNATURES ON NEXT PAGE]
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01203.0006/725713.1 -4-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
Eric Alegria, Mayor
ATTEST:
_________________________________
Teri Takaoka, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
William W. Wynder, City Attorney
CONSULTANT:
JOHNSON FAVARO, a California
corporation
By: ________________________________
Name: Jim Favaro
Title: Principal
By: ________________________________
Name: Steve Johnson
Title: Principal
Address: 5898 Blackwelder Street
Culver City, CA 90232
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
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5
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragra ph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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□
□ □ □ □
□ □
6
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2021 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is tr ue
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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7
EXHIBIT “A-1”
SCOPE OF WORK AND SCHEDULE OF COMPENSATION
FOR SECURITY SERVICES
PURSUANT TO AMENDMENT NO. 4
A-7
8
EXHIBIT “A-2”
SCOPE OF WORK AND SCHEDULE OF COMPENSATION
FOR DRY UTILITY COORDINATION, MANAGEMENT, AND DESIGN
PURSUANT TO AMENDMENT NO. 4
A-8
Security ■ Fire ■ Intercom ■ Emergency Telephone Systems
2484 Ashen Light Drive, Henderson, NV 89044, Phone (714) 318-4771
drgallegos@secureconsultingdesign.com
September 12, 2019
Revised: September 25, 2019
Revised: April 21, 2021
Revised: April 22, 2021
Revised Draft: June 4, 2021
Revised: June 22, 2021
Via Email: idennert@johnsonfavaro.com
Ms. Ingrid Dennert
Johnson Favaro
Architecture + Urban Design
5898 Blackwelder Street
Culver City, CA 90232
RE: Proposal to Provide Security Consulting and Design Services
For the Ladera Linda Park and Community Center - Security System
Rancho Palos Verdes, California
SC&D Proposal No. 119002-00
Dear Ingrid,
Secure Consulting & Design (SC&D) is pleased to submit this proposal to provide security consulting
services to Johnson Favaro (Client) for the above referenced project.
INTRODUCTION
Ladera Linda Park is an 11-acre neighborhood park located on Forrestal Drive. Accounting for steep
hillsides, the park has only 5.5 acres of usable park space. The project includes a new Community Center
building, totaling 5,730 SF (enclosed/conditioned floor area – circulation for the building is covered and
not conditioned). The new community center building includes four classrooms and 1 meeting room that
will also be used for orientation/educational programming associated with the adjoining preserve. The
project also includes redevelopment of the park, with the primary focus of restoring most of the site to the
natural landscape native to the peninsula – low chaparral and trails. No new program uses are proposed
in the park as compared to existing, which includes an open field for informal play/recreation, a children’s
playground, a basketball court and a paddle tennis/pickle ball court. Parking for the site is provided in a
new surface lot for 54 cars.
BASIC SERVICES
For this proposal we will assume to provide drawings and specification for pole-mounted/building-mounted
security cameras and system for the building and the surrounding grounds. We will include an intrusion
system with alarm points such as door alarms, interior glass break sensors. Included will be a possible
access control system. Further services will include formal presentations, inclusion of information for staff
reports, on-site meetings with the client and city officials with key Go-To-Meetings with the design team
to develop and coordinate design with the client and other consultants. We will prepare drawings,
specifications, and the development of a Rough Order of Magnitude (ROM) estimated construction cost.
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SECURE CONSULTING & DESIGN
Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021
Rancho Palos Verdes, CA 2 119002-00
SCHEMATIC DESIGN / DESIGN DEVELOPMENT PHASE
This phase incorporates a preliminary effort to identify the design concept to ultimately arrive at the
acceptable starting point. The tasks are as follows:
TASK 1 – Design and Outreach
1. Kick off meeting with JF (Anticipated July 8)
2. Create PDF including imagery of site, site and building plan with security options (cameras location
options-fixed or pan tilt zoon, motorized grilles vs glass breaks, access control options—main gate,
office), cut sheets, Discussion topics such as LA County sheriff 24hr monitoring of cameras vs
recording. Include probable project budget as Rough Order of Magnitude (ROM) estimate
3. Review presentation with JF and revise.
4. Meeting/presentation to City Staff to discuss options – In Person.
5. Revise presentation to reflect staff comments.
6. Conference call with Council subcommittee.
7.Optional: Conference call 2nd meeting with Council subcommittee.
8. Revise presentation to reflect subcommittee comments.
9. Create summary report for pending City Council meeting.
10. Create draft Staff report and revise as required based on staff review and comment.
TASK 2 – Preparation and Presentation for City Council Meeting 1
11. Revise summary report based on staff comments.
12. Create draft Staff report and revise as required based on staff review and comment. Finalize Staff
report min 2 weeks prior to Council meeting.
13. Prepare and review final City Council presentation with JF.
14. 1st City Council meeting presentation – in person
TASK 3 – Preparation and Presentation for City Council Meeting 2
15. Revise presentation to reflect City Council comments from Meeting 1.
16. Revise and update summary report based on 1st City Council meeting input
17. Revise update Staff Report as required for 2nd city council meeting
18.Optional: 2nd City Council Meeting presentation – in person
19. FINAL CITY COUNCIL APPROVAL OF SECURITY PLAN.
CONSTRUCTION DOCUMENT PHASE
This phase constitutes the final design effort. Documents produced during this phase will be used by the
awarding contractor for bid purposes and will include details necessary for construction. We anticipate
50%, and 100% deliverables for this phase. The tasks outlined below are inclusive in each deliverable
unless otherwise noted.
1. Prepare and submit one copy of design drawings in CAD and PDF format for the security system
per submission for a total of two submissions containing CAD files provided by the Client. The
drawings will consist of floor plans depicting the location, or relocation of control panels, field devices,
riser locations, mounting details, required building power locations, and revised general notes. The
drawings will include system block diagram.
2. Revise and resubmit the previously submitted ROM estimate.
2 Conference calls with remaining Council members, 2 at a time)
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Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021
Rancho Palos Verdes, CA 3 119002-00
3. Prepare and submit one copy of a security specification in Word and PDF formats.
4. Attend further conference calls and Go-To-Meetings, as necessary.
BIDDING PHASE
This phase shall include the response to comments and RFI’s issued by Client and other Stakeholders
and shall include:
1. Up to five (5) responses to Requests for Information (RFI).
2. Attend conference calls and Go-To-Meetings, as necessary.
CONSTRUCTION ADMINISTRATION PHASE
This phase shall include Responses to RFI’s and site visits to ensure compliance to Contract Documents.
The tasks are as follows:
1. Up to five (5) responses to Requests for Information (RFI).
2. Perform two on-site visits to confirm compliance with Contract Documents. Prepare a site visit report
on the progress being made to include a punch list of items needing correction.
3. Attend conference calls and Go-To-Meetings, as necessary.
CLOSE OUT / WARRANTY PHASE
1. Review Contractor supplied security documents issued for compliance to Contract Documents for
completeness.
CLARIFICATIONS
The Client will arrange meetings and required conference calls.
The Client will provide CAD files per submission.
PROFESSIONAL FEE
SC&D will provide Basic Services on a fixed fee basis, which includes Reimbursable Expenses. The fee
for Basic Services is as follows:
Basic Phases Fee
TASK 1, Design and Outreach Phase $8,598
TASK 2, Meeting 1 Phase $4,314
TASK 3, Meeting 2 Phase $2,478
Construction Document Phase – 50%$5,726
Construction Document Phase – 100%$5,114
Bidding Phase $1,458
Construction Administration Phase $4,722
Close Out / Warranty Phase $1,050
Total Fee:$33,460
Additional Options Fee
2nd subcommittee meeting – In Person $2,152
2nd subcommittee presentation – In Person $2,152
Total Fee:$4,304
The fee for Basic Services does not include Additional Services described herein. SC&D’s fees shall be
2 meetings with remaining Council members-Conference Call
2nd City Council presentation-In person $4,304
Total Fee: $6,456
Total Fee: $27,688
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Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021
Rancho Palos Verdes, CA 4 119002-00
paid monthly in proportion to services performed.
REIMBURSABLE EXPENSES
Reimbursable Expenses are included in the base bid.
ADDITIONAL SERVICES
This proposal contemplates a scope of service based upon one project scheme. Major revisions outside
SC&D's control or responsibility that will require rework of contemplated work or more extensive work than
originally agreed upon will be considered Additional Services.
Additional Services also includes all work (such as additional consultation, meetings or revisions) not
outlined in Basic Services.
Additional services, excluded from the Basic Services, include but are not limited to the following:
Additional Meetings.
Additional Design Phases.
Additional Construction Phases.
Additional Construction Drawings.
Production of shop or coordination drawings (other than that specified).
Development of alternate means of methods of design/construction equivalencies.
By extension, the design or expansion of security apparatus beyond the confines of the project
limitations.
Additional Services will not be performed unless authorized or requested by the Client.
TERMS AND CONDITIONS
In order for us to perform this work, the Client shall provide SC&D complete information about the project
including current design CAD files, prints, specifications, etc. and advise the Consultant of any changes
affecting his work as soon as possible upon consideration of the changes.
SC&D is not responsible for errors and omissions in drawings and/or data provided by the Owner,
occupant, architect or other consultants for inclusion in the construction documents. Invoices will be
prepared in accordance with work performed.
Should this project be delayed for a period of six months or longer, SC&D reserves the right to modify this
proposal to reflect any changes or rework that result from such a period of inactivity. Any changes would
be treated as an additional service.
SC&D warrants his services under this proposal to be exercised in a manner consistent with that level of
care and skill ordinarily exercised by members of the SC&D’s profession currently practicing in his locality
under similar conditions. No other warranty, either expressed or implied as to the results to be achieved
because of this project, is made.
SC&D’s liability to the Client relating to this agreement or to SC&D’s services under this agreement, except
in cases of gross negligence, shall not exceed the aggregate of SC&D’s total fee for services under this
agreement.
SC&D’s shall provide professional liability insurance coverage as dictated by the general terms the Client
has accepted per their contract agreement with the city of Rancho Palos Verdes.
SC&D shall have no responsibility for the discovery, presence, handling, removal or disposal of
or exposure of persons to hazardous materials in any form at the project site(s), including but not
limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances.
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Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021
Rancho Palos Verdes, CA 5 119002-00
This agreement may be accepted by signing in the space below and returning a countersigned copy of
this agreement, or by authorizing, directing or permitting Secure Consulting & Design to proceed with the
Scope of Services.
Thank you for your time and consideration.
SUBMITTED BY:
SECURE CONSULTING & DESIGN
David Gallegos
Consultant/Designer
ACCEPTED BY:
JOHNSON FAVARO ARCHITECTS
Name (signature)
Name (print/type)
Title
Date
A-13
TASK STAFF RATE HOURS TOTAL
Design Kickoff
Principal $216.72 5 $1,083.60
Senior Staff 4 $115.58 15 $1,733.70
SUBTOTAL $2,817
Meeting with Staff
Principal $216.72 2 $433.44
Senior Staff 4 $115.58 3 $346.74
SUBTOTAL $780
Meeting with Subcommittee
Principal $216.72 2 $433.44
Senior Staff 4 $115.58 3 $346.74
SUBTOTAL $780
Optional: 2 meetings with remaining Council meetings, 2 at a time
Principal $216.72 4 $866.88
Senior Staff 4 $115.58 6 $693.48
SUBTOTAL $1,560
Meeting with City Council
Principal $216.72 2 $433.44
Senior Staff 4 $115.58 3 $346.74
SUBTOTAL $780
Optional: Second Meeting with City Council
Principal $216.72 2 $433.44
Senior Staff 4 $115.58 3 $346.74
SUBTOTAL $780
CD coordination, bid
Principal $216.72 1 $216.72
Senior Staff 4 $115.58 8 $924.64
SUBTOTAL $1,141
$8,640
Coordination of Security with electrical, lighting, and structural and final
detailing for permit set. Response to bid RFIs
Prep, Meeting, and minutes
Prep, Meeting, and minutes
Prep, Meeting, and minutes
TOTAL
JOHNSON FAVARO - ARCHITECTURE
EXHIBIT "A" ARCHITECTURE (JF) FEE SUMMARY DETAIL
FEE SUMMARY DETAIL
Prep, Meeting, and minutes
Ladera Linda Community Center
Rancho Palos Verdes
ADDITIONAL SERVICES: Security Add service
Prep, Meeting, and minutes
Development of options in coordination with Security Consultant
A-14
May 4, 2021
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90725
RE: Dry Utility Coordination, Management and Design
Ladera Linda Community Center and Park
Morrow Management is pleased to provide the City of Rancho Palos Verdes (Client) with our proposal for dry utility coordination and management
services associated with the Ladera Linda Community Center and Park site located within the City of Rancho Palos Verdes.
For the purpose of this proposal the “Project” is defined as: Ladera Linda Community Center and Park
Dry utilities for this project are defined as the serving electric (Southern California Edison), telephone (Frontier Communications), gas (Southern
California Gas Company) and the cable TV company (Cox Communications).
Enclosed for your review are the following exhibits which outline our scope and associated fee structure:
Project Assumptions (Exhibit A)
Description of Standard Services (Exhibit A-2)
Minimum Insurance Requirements (Exhibit B)
Fee and Reimbursement Schedule (Exhibit C)
Statement of Understanding Between Parties (Exhibit D)
If our proposed services and fee schedule are acceptable, please sign and return this document or incorporate into your form of agreement and return
to us for execution.
There may be certain existing utility conflicts, relocations, conversions and/or bring-ups which may be required and may warrant a revision to our scope
for any additional coordination. It is our goal to address any such conflicts and/or additional constraints at an early stage of the project coordination.
Additionally, should the Client request that utility designs be created in different or multiple work orders from those assumed as part of this contract we
will review our scope of work and fee schedule to determine any necessary modifications.
If you have any questions, feel free to contact me at 949/218-8500. We appreciate the opportunity to work with you and your team and are prepared
to meet your needs for this site.
Sincerely,
Morrow Management
Scott Morrow
Principal
EXHIBIT A
Johnson Favaro
-2
Scope of Work and Schedule of Compensation for Dry Utility
Coordination Management and Design Services
A-15
morJow
management
1130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218 .8500 ■ www .morrowmgmt.com
EXHIBIT A
PROJECT ASSUMPTIONS
Based on the request we received from the Client the following list includes coordination and design services determined to be included as part of this
Project:
1. Design Development / Schematic Design (Exhibit A-2, Article 1)
2. New Business Utility Coordination & Management (Exhibit A-2, Article 2)
3. New Business Electric Applicant Design (Exhibit A-2, Article 3)
4. Dry Utility Composite Exhibit (Exhibit A-2, Article 4)
Specific Assumptions:
1. Based on information received from the Client it is assumed the Project will consist of the development of a new community building
(commercial service).
2. Project Specific:
- The project site is currently developed with existing buildings that will be demolished. A meter / service and an idle facility removal work
order may be required to remove the existing on-site utility services and equipment. Any time involved to support the removal or
abandonment of existing utility services will be invoiced on a time-and-material basis as a miscellaneous task.
- There are existing underground utilities along the project frontage of Forrestal Drive. This proposal references a separate time-and-
material budget to further investigate any potential conflicts with the new development and existing facilities. Should any relocations or
modifications to the existing facilities be required, a change order will be presented to the Client for the additional work order processing.
- Electric Service Assumptions: Scope assumes that each building will be serviced with 3-phase (120/208v) power. Location(s) for
transformers and required padmount equipment will need to be studied early in the design process as site plan modifications may be
required.
- Utility design and coordination scope includes the utility service to the site / building. Distribution of service from the utility meter or
MPOE and within the building(s) to be designed and coordination by others. Support related to any utility distribution beyond the meter
or MPOE will be provided and invoiced on a time-and-material basis.
- Natural Gas (Southern California Gas Company) – No Natural Gas is assumed to be required for this project.
- Street Lighting (as required) – all street lights assumed to be private and serviced from a meter pedestal (LS-3) or building house meter.
Street light locations and power designs (private) to be prepared by others.
- Unless otherwise noted, no relocation, overhead conversion (undergrounding), betterment or off-site bring-up work orders are
anticipated for this project.
- All required permitting and City or County submittals / processing (including encroachment requests) to be coordinated by others.
- No private/shadow communication system is assumed to be required for this project.
- Scope assumes the Client will sign the standard utility easements and that no customized legal descriptions or easement deed revisions
will be required.
3. Proposal assumes there is sufficient area on site for standard transformer pads and required utility padmount equipment.
4. Multi-Family Only: This proposal does not consider any separate meter pedestal service processing. It is assumed any service needs for
irrigation controllers, walkway or street lighting, gated entries will be served from house meters attached to the buildings.
5. Service Points – It is assumed that sufficient space will be available to accommodate the utility meter(s) and equipment based on conventional
utility guidelines. Time incurred with coordination of special / customized meter placement, remote meter rooms and/or additional service
points to the building (Added Facilities) may result in additional T&M charges.
6. Unless otherwise noted, bid packages and/or bid solicitation are not included as part of the standard utility design processing and coordination
scope.
7. This proposal is based on all plans being available for one initial submittal to utility companies. Additional T&M charges may apply if additional
submittals are required as a result of revised Project and / or design information as required by the Utility agency.
8. Unless otherwise noted, no off-site relocations, conversions or Utility line extensions/bring-ups are assumed to be required for the Project.
9. Unless otherwise noted, scope does not include idle facility removal work order processing and/or quitclaiming of any existing easements
within or around Project boundary.
10. Coordination of temporary/interim services is not included in the standard scope.
11. Project location: 32201 Forrestal Drive, Rancho Palos Verdes
EXHIBIT A -2
A-161130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com
Meter and Service Removal Requests:
12. Time incurred to support and/or coordinate any existing meter and service requests will be invoiced on a time-and-material basis as a
miscellaneous task.
Idle Facility Removal Work Order(s):
13. This proposal assumes a maximum of one (1) idle facility removal work orders to be processed with Southern California Edison.
Mainline / Service Work Order(s):
14. This proposal assumes a maximum of one (1) new business commercial service work order(s) to be processed with each utility company
as referenced within the fee structure.
15. It is assumed that each Utility provider will only provide one (1) service point to each building. Service point / meter locations will need to be
studied early in the design process to ensure access and clearances are satisfactory to each Utility.
Conversion / Relocation Work Order(s):
16. Western Property Line – Charter Service Relocation
a. Proposal assumes a maximum of one (1) relocation design required to relocate the existing overhead Charter service to the neighboring
commercial center. It is assumed the relocated service will originate from existing underground
b. Project Specific;
i. Scope assumes a single relocation work order. No other temporary or sho-fly work orders assumed to be required.
ii. Scope assumes all third-party easements and required encroachment permits will be secured by the developer.
CAD Base Map Preparation:
17. Based on Utility requirements, it is the client’s responsibility to provide electronic base maps for the utility submittals and design preparation.
18. The provided AutoCAD base maps should be to scale and accurately identify all existing above and below grade utilities within and around
the site boundary in addition to all proposed improvements required with the Project.
19. Most utility formatted base maps can be prepared within four (4) hours from the CAD files received from the design team (civil, landscape,
architect).
20. Should Civil, landscape, architect files be provided in a format that requires more than four (4) hours to prepare the required base map or if
information is missing from the base files which result in items being drawn by Morrow a change order for the excess / additional time will be
required.
General Conditions:
1. The Consultant will ensure that the local utility providers will provide Electric, Telecommunications, Gas and Cable Television service as
required to serve the proposed development. The Consultant will assist the Client with planning, negotiating, designing and coordinating
agreements and designs for the associated electric, telecommunications, gas and cable television service.
2. Scheduling: The Consultant will provide the Client with a preliminary/projected schedule that will outline the design, submittal, plan check
and approval of drawings for electric, telecommunications, gas and cable television service. This schedule will provide a base understanding
of the dry utility process based on the Client’s needs.
3. Value Engineering: During the design process and throughout any negotiations or submittals to utility providers, the Consultant will strive to
value engineer the cost of any work to be installed by the contractor, the utility companies and/or the owner. All design parameters are
intended to serve the best interest of the subject property
4. Misc. Utility Services: Throughout the planning process there may be additional services required for the project such as main line stubs to
future park sites, golf course clubhouses, maintenance buildings and pump stations as well as service(s) to irrigation meter pedestals, gated
entrances, traffic signals and streetlights. If these items are brought to our attention after submittal to the utilities, they will be subject to a
change order processing fee.
5. Street Light Plans: Unless otherwise noted, it is assumed that any street light plans required for the project will be prepared and approved
by others.
6. Permits: Unless otherwise noted, proposal does not include processing of any required City, County or other agency permits associated with
the project.
7. Standard Scope Assumptions: Our proposal is based on conventional meter and service requirements consisting of such items, but is not
necessarily limited to the following. If these typical standards do not conform to the site plan or constraints, additional coordination will be
required and a change order will be issued.
EXHIBIT A
two (2)
and Telecom purveyor.
-2
A-171130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com
a. Electric – assume padmount transformer(s) installation, electric metering gear on grade along exterior building wall or in meter room
with direct access to the outside.
b. Gas – assume a maximum of a two-tiered header, meters at grade level along exterior building wall.
c. Telephone/Cable TV – assume termination backboard/demarcation point to be on exterior wall or in room with direct access to the
outside.
EXHIBIT A-2
DESCRIPTION OF STANDARD SERVICES
ARTICLE 1
DESIGN DEVELOPMENT / SCHEMATIC DESIGN
Design Development / Schematic Design Overview – The primary intent of the design development / schematic design phase is to prepare
a dry utility schematic design to illustrate the anticipated utility infrastructure required for the project. The scope involves preliminary
discussions with each utility to help refine service requirements and service options with the project’s development team. Once the schematic
design is complete the formal utility work order design and processing scope of service(s) shall commence as referenced below per the New
Business Utility Coordination and Management.
1. Design Development / Schematic Design – Standard Scope
a. Field project site and adjacent areas to review existing utility systems, probable source locations and potential site constraints.
b. Research existing overhead pole line(s) and/or underground facilities that will potentially serve the subject property.
c. Identify and confirm each of the serving utilities and research alternative service options.
d. Review conditions of approval as needed or as available.
e. Discuss potential service options with Client and project team members.
f. Schematic Design:
i. Obtain pertinent information from Client and team members related to project site plans, anticipated densities/loads, project phasing
and construction responsibilities.
ii. Analyze product type / architecture to determine possible service points and metering requirements
iii. Prepare conceptual utility layouts for electric, communication and gas facilities referencing mainline joint trench, service points and
structure locations.
iv. Exhibit to be distributed to development team for preliminary coordination of possible equipment locations to assist in site
development.
v. Review preliminary/planning documents with Client and team members for potential conflicts, constraints and/or additional revisions.
vi. Modify preliminary/planning documents with updated information received from team members or utilities.
vii. Prepare additional detailed exhibits to include such items as: working clearances, access requirements, phasing/work order
breakdown, etc.
ARTICLE 2
NEW BUSINESS UTILITY COORDINATION & MANAGEMENT
2. Utility Coordination & Management – Standard Scope
a. Plan Processing and Final Design Coordination
i. Coordinate with civil engineer, architect and other design team members to review and obtain pertinent project design information for
utility company design submittals.
ii. Complete Customer Information sheet with Client and/or team members
iii. Complete required authorization forms and/or related submittal documents.
iv. Prepare listing of required submittal information such as street improvement plans, grading, plot plans, etc.
v. Prepare preliminary schedule outlining anticipated tasks, duration and projected milestones.
vi. Prepare and submit appropriate documents and plans to each utility.
vii. Attend utility design conference and other related meetings as required during the preliminary design process.
viii. As applicable, submit Client approved preliminary design (prepared by Consultant) to utility to incorporate into their respective utility
design.
ix. Maintain regular interface and coordination with each utility provider to complete the utility’s preliminary designs.
x. Review and coordinate any preliminary design revisions with each utility provider.
xi. Review preliminary utility designs for accuracy and acceptance in preparation for team review and Client’s approval and signature.
xii. As applicable, submit Client approved preliminary utility design to each utility provider for final design preparation.
EXHIBIT A -2
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xiii. Provide on-going interface and coordination with each utility to complete final utility design.
xiv. Review final design for accuracy and compatibility to preliminary design modifications.
xv. Coordinate final utility design review and approval with Client and design team. Provide AutoCAD plans to Client and consultants as
directed and if available to allow for the production of overlays and comprehensive site utility documentation.
xvi. Coordinate and obtain each utility company’s agreements, billings and right-of-way documents. Standard Scope assumes the
standard utility easement and utility documents. Additional fees may result for the time associated with processing any non-standard
agreements or easements including any third-party easement coordination
xvii. Review all utility agreements and easements for accuracy of cost methodology, rule application and conformance to the Client’s
requirements and responsibilities. Submitted billing/contract package to Client shall include a summary of costs and potential refunds
for the Client’s execution and payment.
xviii. Process executed agreements, billings and right-of-way documents with utilities.
xix. Verify completed/approved work order and/or design status with each utility.
xx. It is assumed that the Client will process any applicable applications and/or authorizations (including related streetlight forms) with
the municipality as required.
b. Street Crossing/Sleeving Exhibit (if applicable)
i. If street crossings are required for the dry utility infrastructure prepare one (1) street crossing/sleeving exhibit per utility work order.
ii. Exhibit to be based on final utility designs unless required earlier and at the request of the Client.
iii. Street sleeve plan to show the proposed main-line, secondary and service crossings for the electric, telephone, gas and cable TV
facilities.
iv. Crossings to also include conduit runs, if required for, electric meter pedestals, electric and telephone crossings for guard gated
entries and streetlights.
v. At the client’s request, the crossing plan could also include the size and number of conduits for irrigation needs, shadow conduit
systems or other client requested crossings. Any non-dry utility street crossings must be received from others in AutoCAD and
formatted to drop into the overall base. Morrow Management will not be responsible to alter, move or modify any street crossings
received form others.
vi. Integration and coordination of third-party sleeve information based on 4 hours of time. Additional time beyond the allocated hours
will be billed on a time and material basis.
vii. If crossings other than the incumbent dry utility providers are requested, the Client or his/her assigned agent is to provide drawings,
sketches or plans outlining the specific location, number of conduits, their size and schedule.
viii. A street crossing exhibit will not be prepared if there are no dry utility street crossings required for the project.
c. Pre-Construction
i. Coordinate and attend one (1) pre-trench meeting (per work order) with utility representatives at Client’s direction. Meeting to include
utility representatives, Client’s superintendent and trenching contractor with the goal of discussing any design or site issues and to
establish utility installation schedules.
ii. Notify each utility provider of project schedule requirements in order to advance order all necessary materials and scheduling of crews
to make-up and energize the system.
iii. Prepare and distribute one (1) construction schedule to the Client, development team, trenching contractor and utility inspectors
based on the dates discussed at the pre-trench meeting.
iv. At the Client’s request assist with construction coordination of dry utility installation following the completion of a pre-trench meeting.
Any field coordination after the completion of the pre-trench meeting will be invoiced to the Client on a time-and-material basis.
ARTICLE 3
NEW BUSINESS ELECTRIC APPLICANT DESIGN
3. Electric New Business Applicant Design – Standard Scope
a. Consultant will provide final construction drawings based on information provided by Client and standard utility requirements as outlined
in this section.
i. Prepare the electrical conduit and cable design associated with the project under CPUC applicant design guidelines.
ii. Design to be prepared by a Qualified Applicant Designer in accordance with the standards of the serving electric utility company for
new business distribution facilities.
iii. Establish electric equipment locations for switches/PME, transformers, vaults, manholes and handholes.
iv. Design to include requests by developer and aesthetic placement of structures as allowed.
v. Prepare preliminary electric design for development team review and approval.
vi. Developer acknowledgement for design acceptance required prior to submittal of final design.
vii. Registered professional electrical engineer to review and stamp final design prior to submittal. All fees associated with engineer
review and stamp to be invoiced as a reimbursable expense.
viii. Any expense associated with pole loading required by SCE and prepared by an outside engineer will be invoiced at a direct cost as
a reimbursable expense.
b. Utility Submittal / Plan Check Processing
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A-191130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com
i. Obtain pertinent information from the Client and prepare / process request for global information with serving Utility provider.
ii. Maintain interface with electric utility planner and set global meeting to establish specific guidelines for the design preparation.
iii. Submit final design package to electric utility company for their review and approval.
iv. For preparation and finalization of the design and including the plan check submittal, Client must provide information and plans as
required by the utility.
v. Address plan check comments received from the utility and prepare subsequent plan check submittals as required.
vi. Once preliminary and/or final design has been reviewed and approved by Client, any revisions made to the civil or other development
plans that require changes to the design may result in a change order.
ARTICLE 4
DRY UTILITY COMPOSITE EXHIBIT
4. Composite Exhibit – Standard Scope
a. Prepare a dry utility composite exhibit based reflective of the dry utility designs or concept utility infrastructure for the purpose of providing
a comprehensive CAD file/exhibit to the development team members for review of proposed utility structure locations. The purpose of this
exhibit is to identify and reduce the chance for potential design and/or construction conflicts.
i. Exhibit will include identification of trench and structure locations for each dry utility, street crossings and service extensions.
ii. Dry Utility composite to be overlaid onto civil base file showing sewer, water and storm drain locations as well as architectural and
landscape features (as available in AutoCAD).
iii. Distribute AutoCAD linework reflective of dry utility infrastructure to development team for site coordination and review.
iv. Upon development team review, submit to each utility company to assist in their design preparation.
v. As available, verify approved utility designs with approved composite for accuracy.
b. Utility composite exhibit is not to be used for construction purposes. Designs for facilities located inside buildings are excluded.
c. Changes to composite plan after Client approval and/or due to revised files received from team members may warrant additional time and
material fees.
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A-201130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com
EXHIBIT B
MINIMUM INSURANCE REQUIREMENTS
Morrow Management carries all standard insurance requirements including $2,000,000 for Errors and Omissions, $1,000,000 for Business Liability
and Worker’s Compensation.
EXHIBIT C
FEE & REIMBURSEMENT SCHEDULE
Consultant proposes to perform the scope of services as outlined in Exhibit A-2 of this agreement. All referenced fees are fixed unless otherwise
indicated as hourly which will be invoiced on a time-and-material basis with an estimated not-to-exceed budget.
Article Task No. of Work Orders
SCE Idle Facility Removal / Relocation WO Processing 1 $ 4,200.00 Fixed
1 Design Development / Schematic Design (Hourly) $ 5,000.00 Budget
2 New Business – Utility Coordination & Management
Electric – Southern California Edison 1 $ 6,800.00 Fixed
Communication – Frontier 1 $ 3,500.00 Fixed
Communication – Cox 1 $ 2,500.00 Fixed
3 New Business – Edison Electric Applicant Design 1 $ 4,500.00 Fixed
4 Dry Utility Composite Exhibit 1 $ 3,800.00 Fixed
Development Meetings / Misc. Tasks (Hourly) $ 8,500.00 Budget
Field Coordination / Construction Support (Hourly) $ - Budget
Reimbursable Expenses $ 1,000.00 Budget
Additional Services:
a. Development Meetings / Misc. Tasks $ 8,500 Budget (Hourly)
Establish an hourly time-and-material budget to attend team and utility meetings and provide support related to miscellaneous dry utility
tasks throughout the planning and design process for items not included as part of the standard work order design and coordination. Team
meetings and miscellaneous tasks will be invoiced on a time-and-material basis with a not-to-exceed budget as outlined in the fee structure.
Project Specific:
- Existing Meter and Service Removals
- Service Abandonments
b. Field Coordination / Construction Support $ TBD Budget (Hourly)
Establish an hourly time-and-material budget to assist with field coordination items associated with the installation of the dry utility
infrastructure. Specific items include, but are not limited to the following:
i. Utility / Contractor Scheduling
ii. Field Conflict Resolution
iii. CAD Survey Requests (staking)
iv. Meter and Service Applications
v. Meter Set Support
vi. Inspection Request Coordination
vii. Utility Design Exhibits and As-built Coordination
viii. Development / Construction / Utility Meetings
ix. Easement Processing (drafting and processing of separate legal descriptions)
x. Equipment / Material Shop Drawing Submittals and Review
xi. Applicant Install (Electrical) Scheduling and Coordination
$44,000 NTE total
EXHIBIT A
Telecom Purveyor Idle Facility Removal/Relocation $4,200.00 Fixed
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REIMBURSABLE EXPENSES
Reimbursable expenses will be invoiced on a monthly basis as incurred. These expenses shall include, but are not limited to costs for:
blueprinting/plotting, commercial delivery costs, automobile mileage, utility company as-builts, and a professional engineer stamp or third-party pole
loading calculations required for some designs. All expenses to be invoiced at direct cost with automobile mileage calculated at the current IRS
standard mileage rate.
HOURLY RATES
Principal $150 per hour
Project Manager $125 per hour
Project Designer – SCE / Electrical $110 per hour
Project Coordinator $ 95 per hour
Drafting / Administrative $ 75 per hour
GENERAL NOTES
1. Changes to base files, project files, house plots, phasing and/or loads after client has authorized the preparation of Utility base maps and
designs will result in a time and material change order to account for revisions.
2. Client called team meetings will be invoiced as incurred on a time and material basis per the hourly rates identified above.
3. Proposal does not account for processing any City permits, traffic control or temp power coordination.
4. Utility relocations, conversions, backbone systems and other off-site work not specified are excluded.
5. Projects on hold for greater than sixty (60) days and/or which are canceled by the Utility will result in additional fees associated with new
submittals and design revisions.
6. Proposal is valid for sixty (60) days from the date of issuance.
7. Once an Agreement has been signed, it is valid for one (1) year. If the project takes longer than one (1) year to complete, the consultant
has the right to re-negotiate the remaining work to be completed, hourly rates and/or Scope of Work.
EXHIBIT E
STATEMENT OF UNDERSTANDING BETWEEN PARTIES
This letter is to formalize our Agreement regarding services that Morrow Management (Consultant) will be providing to the City of Rancho Palos
Verdes (Client) in regards to dry utility coordination and management services for the Ladera Linda Community Center and Park site located within
the City of Rancho Palos Verdes.
Scope of Services: See attached Scope of Services and Fee Schedule Exhibits.
Fees and Reimbursements: Are either fixed, hourly or direct cost and are identified in Exhibit “A”. Hourly rates are established for any hourly work
directed by the Client.
Confidentiality: Client acknowledges and understands that all information relating in any way to Consultant or its business or affairs, whether written
or oral, obtained by Client in connection with the services and any information regarding the nature and extent of the services (“Confidential
Information”), shall, unless otherwise specified by Consultant in writing, be deemed confidential. Client further acknowledges and understands that
Client’s unauthorized disclosure of any Confidential Information would be extremely prejudicial to Consultant. Therefore, Client shall not disclose to
any person or entity any Confidential Information unless such disclosure is authorized in writing by Consultant.
Authorization: Consultant will not have the authority or responsibility to execute dry utility contracts on behalf of the Client. Client will promptly execute
and deliver written authorization to third parties at the request of Consultant, which will enable Consultant to continue the proposed utility management
processing.
Indemnity: Consultant shall not be held responsible or liable for consequential damages by reason of delay by utility companies, contractors or
governmental agencies. Client agrees to hold harmless the Consultant against claims, damages, losses and expenses in relation to the project,
excepting claims arising out of gross negligence by Consultant.
Attorney Fees and Costs: This contract is governed by the laws of the State of California. If any action at law or in equity is necessary to enforce or
interpret the terms of the contract, or if brought in the form of arbitration, the prevailing party shall be entitled to reasonable attorney fees, costs and
necessary disbursements, in addition to other relief to which such party may be entitled.
EXHIBIT A -2
A-221130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com
May 18, 2021
Steve Johnson
Johnson Favaro
5898 Blackwelder Street
Culver City, CA 90232
Ladera Linda Community Park Project
Proposal for Telecommunications Infrastructure and Audiovisual Consulting
Dear Steve,
Vantage Technology Consulting Group (Vantage) has been invited by Johnson Favaro to present
our services to support the City of Rancho Palos Verdes (the City) and the Johnson Favaro design
team with the integration of technology within the project. In response, Vantage is pleased to
present this proposal to provide technology consulting, engineering, and design services.
Vantage understands the project consists of structured cabling and audiovisual systems design for a
single-story building containing two classrooms, a multipurpose room, a meeting room, offices, and
support spaces.
The construction of this community center is an exciting opportunity for the City to create a unified,
vibrant, flexible, and valued resources for community members, city staff, and volunteers.
Technology systems will play a key role in supporting the integration of the various program
components and helping facilitate the community interaction anticipated for the new building. This
will include:
• Room presentation technologies that support staff, volunteers, and visitors by providing
information in the local rooms while facilitating connections to other city buildings, the
surrounding community, and the world at large.
• Wired and wireless connectivity to provide staff, volunteers, and visitors with seamless
access to information resources, collaboration tools, and communication tools throughout
the various spaces.
• Telecommunications infrastructure to support digital signage capabilities in strategically
placed locations.
I. SCOPE OF WORK
Vantage will provide technology consulting services to assist the City and Johnson Favaro
(the Architect) in the architectural integration, system design, and deployment of technology
systems within the project. Refer to the Proposed Responsibility Matrix in Appendix A,
which lists technology systems for the project and responsible parties.
EXHIBIT A -2
A-23
VANTAGE Vantage Technology Consulting Group
20 1 CoNTI N D ITAL BocL E VARD , ScI T E 1 20 • E L S EGL"~no , CALIF ORNIA 90245
310 536 7676 • FAX 3 10 53 6 7677 • www.VA~T AGETCG .co"
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The following provides an outline of Vantage’s scope of work for this project. Refer to Appendix B
for a more detailed breakdown of each project phase.
1. Construction Documents
a) Technology / Engineer Coordination
b) Audiovisual Signal Distribution
c) Technology Furniture Coordination
d) Telecommunications and Audiovisual Specifications
2. Agency Approval Support/ Permit
a) Back Check Documents
3. Bid Support
a) Technology RFI Review
b) Technology Contractor Selection Assistance
4. Construction Administration
a) Construction Site Visits
b) Technology Submittal Review
c) Technology Punch List
II. FEES AND EXPENSES
A. Fees for Professional Services
Vantage will provide the services described for a fixed fee of $25,550 including expenses as outlined
below. Fees are itemized by work stage as follows:
Phase Description
Meetings
On- Site
Consulting
Services
Estimated
Expenses
Totals
Construction
Documents
0 $16,960 $0 $16,960
Agency Review 0 $2,805 $0 $2,805
Bid 0 $2,805 $0 $2,805
Construction
Administration
2 $5,780 $200 $5,980
Totals $28,350 $200 $28,550
It is assumed that Vantage will be contracted under the AIA Master Agreement C401-2017 prepared
by the Architect based upon the scope, fees, and information as noted in this proposal.
Please refer to Appendix C for other assumptions we have made in compiling our fees for this work.
EXHIBIT A-2
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B. Expenses
Expenses incurred by Vantage in the course of delivering the Basic Services shall be
reimbursed to Vantage at actual cost, up to the maximum amount shown on the fee table in
part A. The City shall reimburse Vantage for any and all reasonable document reproduction
and delivery costs, as well as travel-related expenses, incurred by Vantage in connection with
Vantage's performance of the Basic Services outlined herein. Reimbursable travel expenses
shall include but are not limited to airline fare (coach or economy class only), car mileage
costs at the then-current rate published by the Internal Revenue Service, tolls or other
conveyance charges, meals, standard business class hotel accommodations, automobile rental
costs, and other incidental costs related to travel. Vantage will separately document
reimbursable expenses in monthly invoices presented to Client.
C. Invoicing and Payment
Fees will be invoiced monthly based on the level of completion of the work. Reimbursable
expenses incurred during the billing period will be invoiced along with Fees. Payment will be
due net thirty (30) days.
D. Schedule of Hourly Rates
The hourly rates indicated in Appendix D are the rates in effect on the date of this proposal.
Hourly rates are reviewed annually and are subject to change on January 1 of each year.
Steve, thank you for giving us this opportunity to work with you on this exciting project. I will
follow up in a few days but in the meantime, please let me know if you have any comments or
questions regarding this proposal.
Sincerely,
Michael Niola, PSP, CTS
Associate Principal
for Vantage Technology Consulting Group
Enclosures
Appendix A: Proposed Responsibility Matrix
Appendix B: Scope Descriptions
Appendix C: Assumptions
Appendix D: Schedule of Hourly Rates
C:\Users\michaelniola\Box\Business Development\Leads RFQs and Proposals\15952 Ladera Linda Community Park\Internal\21-0512 Ladera
Linda Community Park Vantage Proposal.docx
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APPENDIX A: PROPOSED RESPONSIBILITY MATRIX
Vantage will provide technology consulting services for the architectural integration, system design,
and construction administration for the following technology systems in the project.
System Responsible Comments / Notes
Audiovisual Systems
Multimedia display and audio playback systems Vantage Classrooms
Collaboration and conferencing (voice, video,
web) systems
Vantage Labs and research spaces, conference and
meeting Rooms
Digital signage systems Vantage Entry lobby
Information Technology Systems
Technology rooms, risers, and cable distribution Vantage Includes technology room build-outs
Structured cabling system (backbone, and
horizontal) Vantage Starting at the MPOE
Carrier and other service provider connections Dry Utilities
Consultant
Vantage will pick up the scope from the
MPOE
Data network - LAN (wired), WAN, etc. Client /
Vantage
Active equipment by Client, including
servers and mass storage devices; cabling
by Vantage
Wireless data network Client /
Vantage
Active equipment by Client; infrastructure
and cabling by Vantage
Unified communications system (UCS) Client /
Vantage
Active equipment by Client including VoIP,
PBX, cellular, and analog systems; cabling
and infrastructure by Vantage
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APPENDIX B: SCOPE DESCRIPTIONS
A. Programing / Master Planning
1. Not in scope
B. Schematic Design
1. Not in scope
C. Design Development
1. Not in scope
D. Construction Documents
1. Technology Engineer Coordination
a) Coordinate with the Electrical Engineer on technology infrastructure
requirements including conduit, cable pathway, junction boxes, and power
requirements.
b) Coordinate with the Mechanical Engineer on HVAC designs for cooling
technology equipment and other impacts of mechanical systems on the
technology systems.
c) Coordinate with the Structural Engineer on equipment mounting
requirements and structural detailing for technology equipment.
2. Finalize Construction Documents
a) Create technology drawings and documentation to incorporate detailed
design of device placement and infrastructure.
3. Technology Signal Distribution
a) Develop detailed low-voltage signal distribution infrastructure
requirements to support the technology systems.
4. Technology Furniture Coordination
a) Coordinate outlets and connection infrastructure with systems furniture
designer.
5. Technology Specifications
a) Provide technology system specifications including:
(1) Narrative description of system functional capabilities
(2) Single line diagram(s) illustrating proposed system architecture
and primary equipment connectivity
(3) Listing of primary equipment components
(4) System technical performance specifications
(5) Clarification of project delivery expectations
b) Technology Cost Estimate Assistance
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(1) Assist the Estimator in reviewing and updating their construction
costs related to technology systems.
6. Agency Approval Support / Permit
a) Back Check Documents
(1) Provide (1) back-check document submissions.
7. Bid Support
a) Technology Contractor List
(1) Provide a list of systems contractors appropriately qualified to
provide and install the specified technology systems.
b) Technology RFI Review
(1) Respond to technical Requests for Information (RFI) as needed.
c) Technology Contractor Selection Assistance
(1) Review bid submissions for compliance with the technical
requirements of the Bid Specifications.
8. Construction Administration
a) Technology Submittal Review
(1) Review systems contractor shop drawing submittals (up to two
reviews), requests for information (RFIs), and provide coordination,
as necessary.
b) Construction Site Visits
(1) Support ongoing facility and technology infrastructure
construction, including onsite review (up to 1 visit) of construction
progress with written reports following each visit.
c) Technology Punch List
(1) Perform final on-site inspections (up to 1 visit). Findings will be
documented in the form of written punch lists.
9. As-Built Record Drawings
a) Not in scope. To be completed by contractors.
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APPENDIX C: ASSUMPTIONS
The fees identified are based on the functional descriptions and other information provided by
Johnson Favaro at the time this proposal was prepared. Substantial deviations from the initial
concepts, scope, budget, or schedule may result in supplemental effort required by Vantage for
which additional compensation may be warranted.
Vantage has made the following assumptions in compiling this proposal:
1. The fees are based on the schedule as noted below. Modifications to this schedule may result
in additional fees. Should the project extend significantly beyond the original schedule,
additional fees may apply. Should the project go on hold for a significant time, additional
demobilization and mobilization fees may apply.
a) Construction Documents: Up to 2 months
b) Construction Administration: No more than 24 months
2. We have assumed the following submissions will be needed during the design and Authority
Having Jurisdiction (AHJ) approval phases of the project:
a) Construction Documents; two interim and one final submission
b) AHJ-approval process; one back-check submission
3. Our fees are based on the project meetings as noted. We have assumed we can attend most
meetings, including project team meetings and client meetings, via telephone and/or web
conference.
4. It is assumed that construction administration on-site meetings will coincide with punch list
visits and do not require an additional trip.
a) Additional meetings may require additional fee.
b) Any additional Submittal reviews required, beyond the number defined in the
Construction Administration section, may require additional fee.
c) Any additional commissioning site visits required due to contractor’s
misrepresentation of installation completeness may require additional fee.
5. Our fees assume that the project will be designed and constructed in a single linear process
and will not be phased. Phasing of design and/or construction activities into multiple phases
will require additional fees.
6. Our fees assume Vantage will be awarded all two scopes (IT and AV) and hence take
advantage of the economies of scale (such as attending one meeting to address issues on all
three scopes) granted by that assumption. If Vantage is not approved for all scopes, fees for
individual scopes may need to be increased.
7. Vantage will provide Revit modeling services for the project. We have made the following
assumptions regarding Building Information Modeling (BIM) work on this project:
a) We assume that we will download project models (version 2018 or older) or
use published versions (version 2019 or after). This transfer of model in addition to
the transfer of our discipline-specific models will occur at regular intervals during the
project’s design phases.
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b) We assume all published architectural project models will include a change
log dictating changes from the previous published model.
c) When working with BIM360 or similar cloud-based applications, we expect
to work with published models. We are not responsible for real-time modeling (such
as that facilitated by BIM360 and similar applications) and do not expect to work
with live models. If the BIM Execution Plan requires the use of live models,
additional effort may be required, and the project may be subject to additional fees.
d) We anticipate 3-D models will be frozen two weeks prior to all deliverables
becoming due. Late changes to 3-D models may require additional effort and be
subject to additional fees.
e) If conduit infrastructure is to be modeled, we will only include conduits that
are larger than 2”. Any coordination or modeling needed at finer detail will be
subject to additional fees.
f) Model design shall be performed to Revit Level of Detail 200 (LOD 200), as
defined by the AIA BIM Level of Detail (LOD) 2019. Our actual design may be
above a LOD 200 but does not include manufacturer specific families. Design above
LOD 200 may require additional fees.
g) We assume no clash detection coordination is required. If clash detection is
required on this project, Vantage can provide it as an additional service
8. The City and Johnson Favaro acknowledges that Vantage has built an extensive repertoire of
intellectual property, including but not limited to, assessment tools and techniques,
specification libraries, reporting templates and graphics, and Revit families and modeling
tools.
Our deliverables shall be the exclusive property of The City and Johnson Favaro with
allowances for right-to-use where deliverables contain Vantage intellectual property. The
City and Johnson Favaro are granted right-to-use specifically limited to the services provided
under this agreement for any intellectual property utilized in the development of project
deliverables. Ownership and rights of Vantage intellectual property remain with Vantage and
cannot be otherwise shared, distributed, or used for any other purposes.
9. We have made the following assumptions regarding the low-voltage/communication
external infrastructure (conduit runs, duct banks, vaults, manholes, pull boxes, etc.) for the
project:
a) All outside plant work for incoming services is not part of Vantage’s scope
and will be completed by the Dry Utilities Consultant.
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V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p
APPENDIX D: SCHEDULE OF HOURLY RATES
The hourly rates listed in the following table are the rates in effect on the date of this proposal.
Hourly rates are reviewed annually in January and are subject to adjustment at that time.
2021 Vantage Technology Consulting Group Time and Materials Rates
Staff Title Hourly Rate
Principal, Strategic Consulting $318.00
Principal, Design & Engineering $285.00
Vice President $312.00
Associate Principal $260.00
Associate Vice President $307.00
Associate $240.00
Senior Strategic Consultant $302.00
Senior Consultant, Design & Engineering $225.00
Strategic Consultant $260.00
Consultant, Design & Engineering $195.00
Lead Engineer $185.00
Engineer, Graphics, Revit, CAD $177.00
Analyst, Writer $140.00
Designer $95.00
Support Staff $90.00
EXHIBIT A
(Ardurra)-2
A-31
Proposal to Provide a Focused Utility Investigation City of Rancho Palos Verdes
at the Ladera Linda Community Park
2 | P a g e
SCOPE OF WORK
The following services are proposed for this assignment:
Using ground penetrating radar where necessary, establish the location of the utilities designated by the architect
that require detailed investigation. Selection of these utilities was made to determine serviceability for Points of
Connection (POC) to the new building and for use with the new park site layout.
The field work will be coordinated on-site by Bob Merrell PE, the previous ALTA surveyor and Geotechnical Study
project manager.
The depth, material and size of the existing facilities will be determined, and the information recorded at the
seven locations designated by the architect. The location requests are as follows:
1. Northwest of the new building – pothole to a maximum 10-foot depth to record storm drain depth, size,
material, and condition.
2. Southwest of the new building – pothole to a maximum 10-foot depth to record storm drain depth, size,
material, and condition.
3. Far southwest corner of parcel 7564-001-910 – Unearth buried catch basin inlet to record the location, size,
material, outlet pipes sizes and condition of each.
4. Behind existing buildings on parcel 7564-001-912 – Pothole storm drain to record storm drain depth, size,
material, and condition.
5. At top of slope on parcel 7564-001-908 – Open grate and record depth, outlet pipe size, material, and
condition.
6. Adjacent to classroom building on parcel 7564-001-912 – Excavate through PCC sidewalk to locate sanitary
sewer and record storm drain depth, size, material, and condition.
7. At base of entrance drive on parcel 7564-001-912 – Excavate slot cut through AC drive to locate main electric
conduit feed to the school site and record alignment, material type depth and condition.
All excavations in AC or PCC will be backfilled and capped with temporary asphalt concrete mix.
The condition of the utilities can only be made on the exposed exterior of the pipelines. Interior condition assessments
are excluded from this scope of work.
Our survey crew will be on-site to assist in locating pothole locations and to be on-hand to record the detailed
utility information available once the utilities are uncovered.
The individual pothole reports will be prepared by the utility subconsultant and submitted in PDF form to the
architect and City.
The digital information collected by the surveyor will be brought into the ALTA CAD base which will be updated
accordingly and submitted to the architect and the City.
PROJECT SCHEDULE
The proposed project revisions will be made within two weeks of receipt of a Notice to Proceed.
EXHIBIT A -2
A-32N
ARDURRA
Proposal to Provide a Focused Utility Investigation City of Rancho Palos Verdes
at the Ladera Linda Community Park
3 | P a g e
FEE
PM PE DE/CADD
($185) ($171) ($127)
Utility Investigation
1 Project Administration 6 $1,110 $1,110
2 Field Supervision 12 $2,220 $2,220
3 Utility field surveying $0 $2,288 $2,288
4 Utility Field Crews $0 $9,262 $9,262
5 Prepare CAD input to ALTA 1 6 $100 $1,033 $1,033
Manhour Totals 18 1 6 T&M
Fee Totals $3,330 $171 $762 $100 $4,363 $2,288 $9,262 $15,913
City of Rancho Palos Verdes
Utility Investigation at Ladera Linda Park
May 20, 2021
Ardurra Ardurra
SubtotalODC Kelsurveys,
Inc.C BelowTASK
Note: The uncertainties of locating underground facilities or the presence of subsurface rock to interfere with the potholing,
require an allowance provision to address unknown conditions. The total not to exceed fee request therefore, is $17,000.
Expenditure beyond the base fee of $15,913 will require City approval.
TOTAL
Subconsultants
EXHIBIT A -2
A-33N
ARDURRA
June 22, 2021
Ramzi Awwad
Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
Project: Ladera Linda Community Center and Park
RE: Additional Services Proposal: Security Consulting Services
Dear Mr. Awwad,
The following describes additional services to be provided by Johnson Favaro
(Consultant) to the City of Rancho Palos Verdes (Owner), in accordance with our
professional services agreement approved by City Council on December 18, 2018
and subsequently entered into agreement on January 22, 2019 in connection with
the project referenced above.
PROJECT DESCRIPTION
1) Security Consulting Services
This proposal covers services of the subconsultant from schematic design and
Outreach through to Bid. Johnson Favaro will be responsible for coordination of
subconsultant.
Basic Services Johnson Favaro (Consultant) $6,300
Basic Services Secure Consulting and Design
(Subconsultant) $27,688
Basic Services Total $33,988
Optional additional 2 meetings with Council members, 2
at a time (JF and SCD) $5,864
Optional additional City Council presentation (JF and
SCD) $2,932
Total Basic and Optional services $42,784
FEE PROPOSAL:
Based on the Scope of Services described above, the Consultant proposes a fixed
fee of:
B-1
ARCHITECTURE+ URBAN DESIGN
5898 BLACKWELDER STREET CULVER CITY CA 90232 T 310.559.5720 F 310.559.8220 www.iohnsonfavaro.com
LADERA LINDA COMMUNITY CENTER AND PARK – ADD SERVICES FOR SECURITY
FORTY TWO THOUSAND SEVEN HUNDRED EIGHTY FOUR DOLLARS AND
ZERO CENTS ($42,784)
See Exhibit “A” for sub-consultant proposal and JF fee detail.
CONFIRMATION OF AGREEMENT
This Agreement correctly sets out the scope and fees for services to be provided
by Johnson Favaro for this project.
Signature of Authorized City Officer
________________________________________________________________
Name Title of Authorized City Officer
__________________________________________________________________
Date
Signature of Authorized Johnson Favaro Principal
STEVE JOHNSON
______________________________________________________________
Name Title of Authorized Johnson Favaro Principal
__________________________________________________________________
Date
B-2
Security ■ Fire ■ Intercom ■ Emergency Telephone Systems
2484 Ashen Light Drive, Henderson, NV 89044, Phone (714) 318-4771
drgallegos@secureconsultingdesign.com
September 12, 2019
Revised: September 25, 2019
Revised: April 21, 2021
Revised: April 22, 2021
Revised Draft: June 4, 2021
Revised: June 22, 2021
Via Email: idennert@johnsonfavaro.com
Ms. Ingrid Dennert
Johnson Favaro
Architecture + Urban Design
5898 Blackwelder Street
Culver City, CA 90232
RE: Proposal to Provide Security Consulting and Design Services
For the Ladera Linda Park and Community Center - Security System
Rancho Palos Verdes, California
SC&D Proposal No. 119002-00
Dear Ingrid,
Secure Consulting & Design (SC&D) is pleased to submit this proposal to provide security consulting
services to Johnson Favaro (Client) for the above referenced project.
INTRODUCTION
Ladera Linda Park is an 11-acre neighborhood park located on Forrestal Drive. Accounting for steep
hillsides, the park has only 5.5 acres of usable park space. The project includes a new Community Center
building, totaling 5,730 SF (enclosed/conditioned floor area – circulation for the building is covered and
not conditioned). The new community center building includes four classrooms and 1 meeting room that
will also be used for orientation/educational programming associated with the adjoining preserve. The
project also includes redevelopment of the park, with the primary focus of restoring most of the site to the
natural landscape native to the peninsula – low chaparral and trails. No new program uses are proposed
in the park as compared to existing, which includes an open field for informal play/recreation, a children’s
playground, a basketball court and a paddle tennis/pickle ball court. Parking for the site is provided in a
new surface lot for 54 cars.
BASIC SERVICES
For this proposal we will assume to provide drawings and specification for pole-mounted/building-mounted
security cameras and system for the building and the surrounding grounds. We will include an intrusion
system with alarm points such as door alarms, interior glass break sensors. Included will be a possible
access control system. Further services will include formal presentations, inclusion of information for staff
reports, on-site meetings with the client and city officials with key Go-To-Meetings with the design team
to develop and coordinate design with the client and other consultants. We will prepare drawings,
specifications, and the development of a Rough Order of Magnitude (ROM) estimated construction cost.
B-3
SECURE CONSULTING & DESIGN
Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021
Rancho Palos Verdes, CA 2 119002-00
SCHEMATIC DESIGN / DESIGN DEVELOPMENT PHASE
This phase incorporates a preliminary effort to identify the design concept to ultimately arrive at the
acceptable starting point. The tasks are as follows:
TASK 1 – Design and Outreach
1. Kick off meeting with JF (Anticipated July 8)
2. Create PDF including imagery of site, site and building plan with security options (cameras location
options-fixed or pan tilt zoon, motorized grilles vs glass breaks, access control options—main gate,
office), cut sheets, Discussion topics such as LA County sheriff 24hr monitoring of cameras vs
recording. Include probable project budget as Rough Order of Magnitude (ROM) estimate
3. Review presentation with JF and revise.
4. Meeting/presentation to City Staff to discuss options – In Person.
5. Revise presentation to reflect staff comments.
6. Conference call with Council subcommittee.
7.Optional: Conference call 2nd meeting with Council subcommittee.
8. Revise presentation to reflect subcommittee comments.
9. Create summary report for pending City Council meeting.
10. Create draft Staff report and revise as required based on staff review and comment.
TASK 2 – Preparation and Presentation for City Council Meeting 1
11. Revise summary report based on staff comments.
12. Create draft Staff report and revise as required based on staff review and comment. Finalize Staff
report min 2 weeks prior to Council meeting.
13. Prepare and review final City Council presentation with JF.
14. 1st City Council meeting presentation – in person
TASK 3 – Preparation and Presentation for City Council Meeting 2
15. Revise presentation to reflect City Council comments from Meeting 1.
16. Revise and update summary report based on 1st City Council meeting input
17. Revise update Staff Report as required for 2nd city council meeting
18.Optional: 2nd City Council Meeting presentation – in person
19. FINAL CITY COUNCIL APPROVAL OF SECURITY PLAN.
CONSTRUCTION DOCUMENT PHASE
This phase constitutes the final design effort. Documents produced during this phase will be used by the
awarding contractor for bid purposes and will include details necessary for construction. We anticipate
50%, and 100% deliverables for this phase. The tasks outlined below are inclusive in each deliverable
unless otherwise noted.
1. Prepare and submit one copy of design drawings in CAD and PDF format for the security system
per submission for a total of two submissions containing CAD files provided by the Client. The
drawings will consist of floor plans depicting the location, or relocation of control panels, field devices,
riser locations, mounting details, required building power locations, and revised general notes. The
drawings will include system block diagram.
2. Revise and resubmit the previously submitted ROM estimate.
2 Conference calls with remaining Council members, 2 at a time)
B-4
Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021
Rancho Palos Verdes, CA 3 119002-00
3. Prepare and submit one copy of a security specification in Word and PDF formats.
4. Attend further conference calls and Go-To-Meetings, as necessary.
BIDDING PHASE
This phase shall include the response to comments and RFI’s issued by Client and other Stakeholders
and shall include:
1. Up to five (5) responses to Requests for Information (RFI).
2. Attend conference calls and Go-To-Meetings, as necessary.
CONSTRUCTION ADMINISTRATION PHASE
This phase shall include Responses to RFI’s and site visits to ensure compliance to Contract Documents.
The tasks are as follows:
1. Up to five (5) responses to Requests for Information (RFI).
2. Perform two on-site visits to confirm compliance with Contract Documents. Prepare a site visit report
on the progress being made to include a punch list of items needing correction.
3. Attend conference calls and Go-To-Meetings, as necessary.
CLOSE OUT / WARRANTY PHASE
1. Review Contractor supplied security documents issued for compliance to Contract Documents for
completeness.
CLARIFICATIONS
The Client will arrange meetings and required conference calls.
The Client will provide CAD files per submission.
PROFESSIONAL FEE
SC&D will provide Basic Services on a fixed fee basis, which includes Reimbursable Expenses. The fee
for Basic Services is as follows:
Basic Phases Fee
TASK 1, Design and Outreach Phase $8,598
TASK 2, Meeting 1 Phase $4,314
TASK 3, Meeting 2 Phase $2,478
Construction Document Phase – 50%$5,726
Construction Document Phase – 100%$5,114
Bidding Phase $1,458
Construction Administration Phase $4,722
Close Out / Warranty Phase $1,050
Total Fee:$33,460
Additional Options Fee
2nd subcommittee meeting – In Person $2,152
2nd subcommittee presentation – In Person $2,152
Total Fee:$4,304
The fee for Basic Services does not include Additional Services described herein. SC&D’s fees shall be
2 meetings with remaining Council members-Conference Call
2nd City Council presentation-In person $4,304
Total Fee: $6,456
Total Fee: $27,688
B-5
Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021
Rancho Palos Verdes, CA 4 119002-00
paid monthly in proportion to services performed.
REIMBURSABLE EXPENSES
Reimbursable Expenses are included in the base bid.
ADDITIONAL SERVICES
This proposal contemplates a scope of service based upon one project scheme. Major revisions outside
SC&D's control or responsibility that will require rework of contemplated work or more extensive work than
originally agreed upon will be considered Additional Services.
Additional Services also includes all work (such as additional consultation, meetings or revisions) not
outlined in Basic Services.
Additional services, excluded from the Basic Services, include but are not limited to the following:
Additional Meetings.
Additional Design Phases.
Additional Construction Phases.
Additional Construction Drawings.
Production of shop or coordination drawings (other than that specified).
Development of alternate means of methods of design/construction equivalencies.
By extension, the design or expansion of security apparatus beyond the confines of the project
limitations.
Additional Services will not be performed unless authorized or requested by the Client.
TERMS AND CONDITIONS
In order for us to perform this work, the Client shall provide SC&D complete information about the project
including current design CAD files, prints, specifications, etc. and advise the Consultant of any changes
affecting his work as soon as possible upon consideration of the changes.
SC&D is not responsible for errors and omissions in drawings and/or data provided by the Owner,
occupant, architect or other consultants for inclusion in the construction documents. Invoices will be
prepared in accordance with work performed.
Should this project be delayed for a period of six months or longer, SC&D reserves the right to modify this
proposal to reflect any changes or rework that result from such a period of inactivity. Any changes would
be treated as an additional service.
SC&D warrants his services under this proposal to be exercised in a manner consistent with that level of
care and skill ordinarily exercised by members of the SC&D’s profession currently practicing in his locality
under similar conditions. No other warranty, either expressed or implied as to the results to be achieved
because of this project, is made.
SC&D’s liability to the Client relating to this agreement or to SC&D’s services under this agreement, except
in cases of gross negligence, shall not exceed the aggregate of SC&D’s total fee for services under this
agreement.
SC&D’s shall provide professional liability insurance coverage as dictated by the general terms the Client
has accepted per their contract agreement with the city of Rancho Palos Verdes.
SC&D shall have no responsibility for the discovery, presence, handling, removal or disposal of
or exposure of persons to hazardous materials in any form at the project site(s), including but not
limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances.
B-6
Ladera Linda Park and Community Center - Security System Revised Draft: June 4, 2021
Rancho Palos Verdes, CA 5 119002-00
This agreement may be accepted by signing in the space below and returning a countersigned copy of
this agreement, or by authorizing, directing or permitting Secure Consulting & Design to proceed with the
Scope of Services.
Thank you for your time and consideration.
SUBMITTED BY:
SECURE CONSULTING & DESIGN
David Gallegos
Consultant/Designer
ACCEPTED BY:
JOHNSON FAVARO ARCHITECTS
Name (signature)
Name (print/type)
Title
Date
B-7
TASK STAFF RATE HOURS TOTAL
Design Kickoff
Principal $216.72 5 $1,083.60
Senior Staff 4 $115.58 15 $1,733.70
SUBTOTAL $2,817
Meeting with Staff
Principal $216.72 2 $433.44
Senior Staff 4 $115.58 3 $346.74
SUBTOTAL $780
Meeting with Subcommittee
Principal $216.72 2 $433.44
Senior Staff 4 $115.58 3 $346.74
SUBTOTAL $780
Optional: 2 meetings with remaining Council meetings, 2 at a time
Principal $216.72 4 $866.88
Senior Staff 4 $115.58 6 $693.48
SUBTOTAL $1,560
Meeting with City Council
Principal $216.72 2 $433.44
Senior Staff 4 $115.58 3 $346.74
SUBTOTAL $780
Optional: Second Meeting with City Council
Principal $216.72 2 $433.44
Senior Staff 4 $115.58 3 $346.74
SUBTOTAL $780
CD coordination, bid
Principal $216.72 1 $216.72
Senior Staff 4 $115.58 8 $924.64
SUBTOTAL $1,141
$8,640
Coordination of Security with electrical, lighting, and structural and final
detailing for permit set. Response to bid RFIs
Prep, Meeting, and minutes
Prep, Meeting, and minutes
Prep, Meeting, and minutes
TOTAL
JOHNSON FAVARO - ARCHITECTURE
EXHIBIT "A" ARCHITECTURE (JF) FEE SUMMARY DETAIL
FEE SUMMARY DETAIL
Prep, Meeting, and minutes
Ladera Linda Community Center
Rancho Palos Verdes
ADDITIONAL SERVICES: Security Add service
Prep, Meeting, and minutes
Development of options in coordination with Security Consultant
B-8
April 21, 2021
Ramzi Awwad
Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275
Project: Ladera Linda Community Center and Park
RE: Additional Services Proposal: Utility Consultants
Dear Mr. Awwad,
The following describes additional services to be provided by Johnson Favaro
(Consultant) to the City of Rancho Palos Verdes (Owner), in accordance with our
professional services agreement approved by City Council on December 18, 2018
and subsequently entered into agreement on January 22, 2019 in connection with
the project referenced above.
ADD SERVICE DESCRIPTION
1. Provide a Dry Utility Sub-Consultant (Morrow Management) to coordinate
with electrical, cable, and telecom purveyors to facilitate Idle facility
removal and new service to MPOE. Consultant is an approved designer for
SCE and will provide drawings of new service.
2. Provide an AV/IT subconsultant (Vantage) to provide technology
consulting, engineering, and design services for the building and site.
3. Provide an underground utility surveyor subconsultant (Ardurra) to
survey/pothole points of connection at existing electrical conduit, sanitary
sewer, and stormdrain.
Morrow Management (Dry Utility Sub-Consultant) $44,000 NTE
Vantage (AV/IT Subconsultant) $28,550 Fixed
Ardurra (Surveying Subconsultant) $17,000 NTE
Total $89,550 NTE
C-1
ARCHITECTURE+ URBAN DESIGN
5898 BLACKWELDER STREET CULVER CITY CA 90232 T 310.559.5720 F 310.559.8220 www.iohnsonfavaro.com
LADERA LINDA COMMUNITY CENTER AND PARK – ADD SERVICES FOR SECURITY
FEE PROPOSAL:
Based on the Scope of Services described above, the Consultant proposes a fixed
fee of:
EIGHTY NINE THOUSAND FIVE HUNDRED FIFTY DOLLARS AND ZERO
CENTS ($89,550)
See Exhibit “A” for Sub-consultant proposals.
CONFIRMATION OF AGREEMENT
This Agreement correctly sets out the scope and fees for services to be provided
by Johnson Favaro for this project.
Signature of Authorized City Officer
________________________________________________________________
Name Title of Authorized City Officer
__________________________________________________________________
Date
Signature of Authorized Johnson Favaro Principal
STEVE JOHNSON
______________________________________________________________
Name Title of Authorized Johnson Favaro Principal
__________________________________________________________________
Date
C-2
May 4, 2021
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90725
RE: Dry Utility Coordination, Management and Design
Ladera Linda Community Center and Park
Morrow Management is pleased to provide the City of Rancho Palos Verdes (Client) with our proposal for dry utility coordination and management
services associated with the Ladera Linda Community Center and Park site located within the City of Rancho Palos Verdes.
For the purpose of this proposal the “Project” is defined as: Ladera Linda Community Center and Park
Dry utilities for this project are defined as the serving electric (Southern California Edison), telephone (Frontier Communications), gas (Southern
California Gas Company) and the cable TV company (Cox Communications).
Enclosed for your review are the following exhibits which outline our scope and associated fee structure:
Project Assumptions (Exhibit A)
Description of Standard Services (Exhibit A-2)
Minimum Insurance Requirements (Exhibit B)
Fee and Reimbursement Schedule (Exhibit C)
Statement of Understanding Between Parties (Exhibit D)
If our proposed services and fee schedule are acceptable, please sign and return this document or incorporate into your form of agreement and return
to us for execution.
There may be certain existing utility conflicts, relocations, conversions and/or bring-ups which may be required and may warrant a revision to our scope
for any additional coordination. It is our goal to address any such conflicts and/or additional constraints at an early stage of the project coordination.
Additionally, should the Client request that utility designs be created in different or multiple work orders from those assumed as part of this contract we
will review our scope of work and fee schedule to determine any necessary modifications.
If you have any questions, feel free to contact me at 949/218-8500. We appreciate the opportunity to work with you and your team and are prepared
to meet your needs for this site.
Sincerely,
Morrow Management
Scott Morrow
Principal
EXHIBIT A
Johnson Favaro
C-3
morJow
management
1130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218 .8500 ■ www .morrowmgmt.com
EXHIBIT A
PROJECT ASSUMPTIONS
Based on the request we received from the Client the following list includes coordination and design services determined to be included as part of this
Project:
1. Design Development / Schematic Design (Exhibit A-2, Article 1)
2. New Business Utility Coordination & Management (Exhibit A-2, Article 2)
3. New Business Electric Applicant Design (Exhibit A-2, Article 3)
4. Dry Utility Composite Exhibit (Exhibit A-2, Article 4)
Specific Assumptions:
1. Based on information received from the Client it is assumed the Project will consist of the development of a new community building
(commercial service).
2. Project Specific:
- The project site is currently developed with existing buildings that will be demolished. A meter / service and an idle facility removal work
order may be required to remove the existing on-site utility services and equipment. Any time involved to support the removal or
abandonment of existing utility services will be invoiced on a time-and-material basis as a miscellaneous task.
- There are existing underground utilities along the project frontage of Forrestal Drive. This proposal references a separate time-and-
material budget to further investigate any potential conflicts with the new development and existing facilities. Should any relocations or
modifications to the existing facilities be required, a change order will be presented to the Client for the additional work order processing.
- Electric Service Assumptions: Scope assumes that each building will be serviced with 3-phase (120/208v) power. Location(s) for
transformers and required padmount equipment will need to be studied early in the design process as site plan modifications may be
required.
- Utility design and coordination scope includes the utility service to the site / building. Distribution of service from the utility meter or
MPOE and within the building(s) to be designed and coordination by others. Support related to any utility distribution beyond the meter
or MPOE will be provided and invoiced on a time-and-material basis.
- Natural Gas (Southern California Gas Company) – No Natural Gas is assumed to be required for this project.
- Street Lighting (as required) – all street lights assumed to be private and serviced from a meter pedestal (LS-3) or building house meter.
Street light locations and power designs (private) to be prepared by others.
- Unless otherwise noted, no relocation, overhead conversion (undergrounding), betterment or off-site bring-up work orders are
anticipated for this project.
- All required permitting and City or County submittals / processing (including encroachment requests) to be coordinated by others.
- No private/shadow communication system is assumed to be required for this project.
- Scope assumes the Client will sign the standard utility easements and that no customized legal descriptions or easement deed revisions
will be required.
3. Proposal assumes there is sufficient area on site for standard transformer pads and required utility padmount equipment.
4. Multi-Family Only: This proposal does not consider any separate meter pedestal service processing. It is assumed any service needs for
irrigation controllers, walkway or street lighting, gated entries will be served from house meters attached to the buildings.
5. Service Points – It is assumed that sufficient space will be available to accommodate the utility meter(s) and equipment based on conventional
utility guidelines. Time incurred with coordination of special / customized meter placement, remote meter rooms and/or additional service
points to the building (Added Facilities) may result in additional T&M charges.
6. Unless otherwise noted, bid packages and/or bid solicitation are not included as part of the standard utility design processing and coordination
scope.
7. This proposal is based on all plans being available for one initial submittal to utility companies. Additional T&M charges may apply if additional
submittals are required as a result of revised Project and / or design information as required by the Utility agency.
8. Unless otherwise noted, no off-site relocations, conversions or Utility line extensions/bring-ups are assumed to be required for the Project.
9. Unless otherwise noted, scope does not include idle facility removal work order processing and/or quitclaiming of any existing easements
within or around Project boundary.
10. Coordination of temporary/interim services is not included in the standard scope.
11. Project location: 32201 Forrestal Drive, Rancho Palos Verdes
EXHIBIT A
C-41130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com
Meter and Service Removal Requests:
12. Time incurred to support and/or coordinate any existing meter and service requests will be invoiced on a time-and-material basis as a
miscellaneous task.
Idle Facility Removal Work Order(s):
13. This proposal assumes a maximum of one (1) idle facility removal work orders to be processed with Southern California Edison.
Mainline / Service Work Order(s):
14. This proposal assumes a maximum of one (1) new business commercial service work order(s) to be processed with each utility company
as referenced within the fee structure.
15. It is assumed that each Utility provider will only provide one (1) service point to each building. Service point / meter locations will need to be
studied early in the design process to ensure access and clearances are satisfactory to each Utility.
Conversion / Relocation Work Order(s):
16. Western Property Line – Charter Service Relocation
a. Proposal assumes a maximum of one (1) relocation design required to relocate the existing overhead Charter service to the neighboring
commercial center. It is assumed the relocated service will originate from existing underground
b. Project Specific;
i. Scope assumes a single relocation work order. No other temporary or sho-fly work orders assumed to be required.
ii. Scope assumes all third-party easements and required encroachment permits will be secured by the developer.
CAD Base Map Preparation:
17. Based on Utility requirements, it is the client’s responsibility to provide electronic base maps for the utility submittals and design preparation.
18. The provided AutoCAD base maps should be to scale and accurately identify all existing above and below grade utilities within and around
the site boundary in addition to all proposed improvements required with the Project.
19. Most utility formatted base maps can be prepared within four (4) hours from the CAD files received from the design team (civil, landscape,
architect).
20. Should Civil, landscape, architect files be provided in a format that requires more than four (4) hours to prepare the required base map or if
information is missing from the base files which result in items being drawn by Morrow a change order for the excess / additional time will be
required.
General Conditions:
1. The Consultant will ensure that the local utility providers will provide Electric, Telecommunications, Gas and Cable Television service as
required to serve the proposed development. The Consultant will assist the Client with planning, negotiating, designing and coordinating
agreements and designs for the associated electric, telecommunications, gas and cable television service.
2. Scheduling: The Consultant will provide the Client with a preliminary/projected schedule that will outline the design, submittal, plan check
and approval of drawings for electric, telecommunications, gas and cable television service. This schedule will provide a base understanding
of the dry utility process based on the Client’s needs.
3. Value Engineering: During the design process and throughout any negotiations or submittals to utility providers, the Consultant will strive to
value engineer the cost of any work to be installed by the contractor, the utility companies and/or the owner. All design parameters are
intended to serve the best interest of the subject property
4. Misc. Utility Services: Throughout the planning process there may be additional services required for the project such as main line stubs to
future park sites, golf course clubhouses, maintenance buildings and pump stations as well as service(s) to irrigation meter pedestals, gated
entrances, traffic signals and streetlights. If these items are brought to our attention after submittal to the utilities, they will be subject to a
change order processing fee.
5. Street Light Plans: Unless otherwise noted, it is assumed that any street light plans required for the project will be prepared and approved
by others.
6. Permits: Unless otherwise noted, proposal does not include processing of any required City, County or other agency permits associated with
the project.
7. Standard Scope Assumptions: Our proposal is based on conventional meter and service requirements consisting of such items, but is not
necessarily limited to the following. If these typical standards do not conform to the site plan or constraints, additional coordination will be
required and a change order will be issued.
EXHIBIT A
two (2)
and Telecom purveyor.
C-51130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com
a. Electric – assume padmount transformer(s) installation, electric metering gear on grade along exterior building wall or in meter room
with direct access to the outside.
b. Gas – assume a maximum of a two-tiered header, meters at grade level along exterior building wall.
c. Telephone/Cable TV – assume termination backboard/demarcation point to be on exterior wall or in room with direct access to the
outside.
EXHIBIT A-2
DESCRIPTION OF STANDARD SERVICES
ARTICLE 1
DESIGN DEVELOPMENT / SCHEMATIC DESIGN
Design Development / Schematic Design Overview – The primary intent of the design development / schematic design phase is to prepare
a dry utility schematic design to illustrate the anticipated utility infrastructure required for the project. The scope involves preliminary
discussions with each utility to help refine service requirements and service options with the project’s development team. Once the schematic
design is complete the formal utility work order design and processing scope of service(s) shall commence as referenced below per the New
Business Utility Coordination and Management.
1. Design Development / Schematic Design – Standard Scope
a. Field project site and adjacent areas to review existing utility systems, probable source locations and potential site constraints.
b. Research existing overhead pole line(s) and/or underground facilities that will potentially serve the subject property.
c. Identify and confirm each of the serving utilities and research alternative service options.
d. Review conditions of approval as needed or as available.
e. Discuss potential service options with Client and project team members.
f. Schematic Design:
i. Obtain pertinent information from Client and team members related to project site plans, anticipated densities/loads, project phasing
and construction responsibilities.
ii. Analyze product type / architecture to determine possible service points and metering requirements
iii. Prepare conceptual utility layouts for electric, communication and gas facilities referencing mainline joint trench, service points and
structure locations.
iv. Exhibit to be distributed to development team for preliminary coordination of possible equipment locations to assist in site
development.
v. Review preliminary/planning documents with Client and team members for potential conflicts, constraints and/or additional revisions.
vi. Modify preliminary/planning documents with updated information received from team members or utilities.
vii. Prepare additional detailed exhibits to include such items as: working clearances, access requirements, phasing/work order
breakdown, etc.
ARTICLE 2
NEW BUSINESS UTILITY COORDINATION & MANAGEMENT
2. Utility Coordination & Management – Standard Scope
a. Plan Processing and Final Design Coordination
i. Coordinate with civil engineer, architect and other design team members to review and obtain pertinent project design information for
utility company design submittals.
ii. Complete Customer Information sheet with Client and/or team members
iii. Complete required authorization forms and/or related submittal documents.
iv. Prepare listing of required submittal information such as street improvement plans, grading, plot plans, etc.
v. Prepare preliminary schedule outlining anticipated tasks, duration and projected milestones.
vi. Prepare and submit appropriate documents and plans to each utility.
vii. Attend utility design conference and other related meetings as required during the preliminary design process.
viii. As applicable, submit Client approved preliminary design (prepared by Consultant) to utility to incorporate into their respective utility
design.
ix. Maintain regular interface and coordination with each utility provider to complete the utility’s preliminary designs.
x. Review and coordinate any preliminary design revisions with each utility provider.
xi. Review preliminary utility designs for accuracy and acceptance in preparation for team review and Client’s approval and signature.
xii. As applicable, submit Client approved preliminary utility design to each utility provider for final design preparation.
EXHIBIT A
C-61130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com
xiii. Provide on-going interface and coordination with each utility to complete final utility design.
xiv. Review final design for accuracy and compatibility to preliminary design modifications.
xv. Coordinate final utility design review and approval with Client and design team. Provide AutoCAD plans to Client and consultants as
directed and if available to allow for the production of overlays and comprehensive site utility documentation.
xvi. Coordinate and obtain each utility company’s agreements, billings and right-of-way documents. Standard Scope assumes the
standard utility easement and utility documents. Additional fees may result for the time associated with processing any non-standard
agreements or easements including any third-party easement coordination
xvii. Review all utility agreements and easements for accuracy of cost methodology, rule application and conformance to the Client’s
requirements and responsibilities. Submitted billing/contract package to Client shall include a summary of costs and potential refunds
for the Client’s execution and payment.
xviii. Process executed agreements, billings and right-of-way documents with utilities.
xix. Verify completed/approved work order and/or design status with each utility.
xx. It is assumed that the Client will process any applicable applications and/or authorizations (including related streetlight forms) with
the municipality as required.
b. Street Crossing/Sleeving Exhibit (if applicable)
i. If street crossings are required for the dry utility infrastructure prepare one (1) street crossing/sleeving exhibit per utility work order.
ii. Exhibit to be based on final utility designs unless required earlier and at the request of the Client.
iii. Street sleeve plan to show the proposed main-line, secondary and service crossings for the electric, telephone, gas and cable TV
facilities.
iv. Crossings to also include conduit runs, if required for, electric meter pedestals, electric and telephone crossings for guard gated
entries and streetlights.
v. At the client’s request, the crossing plan could also include the size and number of conduits for irrigation needs, shadow conduit
systems or other client requested crossings. Any non-dry utility street crossings must be received from others in AutoCAD and
formatted to drop into the overall base. Morrow Management will not be responsible to alter, move or modify any street crossings
received form others.
vi. Integration and coordination of third-party sleeve information based on 4 hours of time. Additional time beyond the allocated hours
will be billed on a time and material basis.
vii. If crossings other than the incumbent dry utility providers are requested, the Client or his/her assigned agent is to provide drawings,
sketches or plans outlining the specific location, number of conduits, their size and schedule.
viii. A street crossing exhibit will not be prepared if there are no dry utility street crossings required for the project.
c. Pre-Construction
i. Coordinate and attend one (1) pre-trench meeting (per work order) with utility representatives at Client’s direction. Meeting to include
utility representatives, Client’s superintendent and trenching contractor with the goal of discussing any design or site issues and to
establish utility installation schedules.
ii. Notify each utility provider of project schedule requirements in order to advance order all necessary materials and scheduling of crews
to make-up and energize the system.
iii. Prepare and distribute one (1) construction schedule to the Client, development team, trenching contractor and utility inspectors
based on the dates discussed at the pre-trench meeting.
iv. At the Client’s request assist with construction coordination of dry utility installation following the completion of a pre-trench meeting.
Any field coordination after the completion of the pre-trench meeting will be invoiced to the Client on a time-and-material basis.
ARTICLE 3
NEW BUSINESS ELECTRIC APPLICANT DESIGN
3. Electric New Business Applicant Design – Standard Scope
a. Consultant will provide final construction drawings based on information provided by Client and standard utility requirements as outlined
in this section.
i. Prepare the electrical conduit and cable design associated with the project under CPUC applicant design guidelines.
ii. Design to be prepared by a Qualified Applicant Designer in accordance with the standards of the serving electric utility company for
new business distribution facilities.
iii. Establish electric equipment locations for switches/PME, transformers, vaults, manholes and handholes.
iv. Design to include requests by developer and aesthetic placement of structures as allowed.
v. Prepare preliminary electric design for development team review and approval.
vi. Developer acknowledgement for design acceptance required prior to submittal of final design.
vii. Registered professional electrical engineer to review and stamp final design prior to submittal. All fees associated with engineer
review and stamp to be invoiced as a reimbursable expense.
viii. Any expense associated with pole loading required by SCE and prepared by an outside engineer will be invoiced at a direct cost as
a reimbursable expense.
b. Utility Submittal / Plan Check Processing
EXHIBIT A
C-71130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com
i. Obtain pertinent information from the Client and prepare / process request for global information with serving Utility provider.
ii. Maintain interface with electric utility planner and set global meeting to establish specific guidelines for the design preparation.
iii. Submit final design package to electric utility company for their review and approval.
iv. For preparation and finalization of the design and including the plan check submittal, Client must provide information and plans as
required by the utility.
v. Address plan check comments received from the utility and prepare subsequent plan check submittals as required.
vi. Once preliminary and/or final design has been reviewed and approved by Client, any revisions made to the civil or other development
plans that require changes to the design may result in a change order.
ARTICLE 4
DRY UTILITY COMPOSITE EXHIBIT
4. Composite Exhibit – Standard Scope
a. Prepare a dry utility composite exhibit based reflective of the dry utility designs or concept utility infrastructure for the purpose of providing
a comprehensive CAD file/exhibit to the development team members for review of proposed utility structure locations. The purpose of this
exhibit is to identify and reduce the chance for potential design and/or construction conflicts.
i. Exhibit will include identification of trench and structure locations for each dry utility, street crossings and service extensions.
ii. Dry Utility composite to be overlaid onto civil base file showing sewer, water and storm drain locations as well as architectural and
landscape features (as available in AutoCAD).
iii. Distribute AutoCAD linework reflective of dry utility infrastructure to development team for site coordination and review.
iv. Upon development team review, submit to each utility company to assist in their design preparation.
v. As available, verify approved utility designs with approved composite for accuracy.
b. Utility composite exhibit is not to be used for construction purposes. Designs for facilities located inside buildings are excluded.
c. Changes to composite plan after Client approval and/or due to revised files received from team members may warrant additional time and
material fees.
EXHIBIT A
C-81130 Via Cal lejon ■ San Clemente, California ■ 92673 ■ Office 949 .218.8500 ■ www .morrowmgmt.com
EXHIBIT B
MINIMUM INSURANCE REQUIREMENTS
Morrow Management carries all standard insurance requirements including $2,000,000 for Errors and Omissions, $1,000,000 for Business Liability
and Worker’s Compensation.
EXHIBIT C
FEE & REIMBURSEMENT SCHEDULE
Consultant proposes to perform the scope of services as outlined in Exhibit A-2 of this agreement. All referenced fees are fixed unless otherwise
indicated as hourly which will be invoiced on a time-and-material basis with an estimated not-to-exceed budget.
Article Task No. of Work Orders
SCE Idle Facility Removal / Relocation WO Processing 1 $ 4,200.00 Fixed
1 Design Development / Schematic Design (Hourly) $ 5,000.00 Budget
2 New Business – Utility Coordination & Management
Electric – Southern California Edison 1 $ 6,800.00 Fixed
Communication – Frontier 1 $ 3,500.00 Fixed
Communication – Cox 1 $ 2,500.00 Fixed
3 New Business – Edison Electric Applicant Design 1 $ 4,500.00 Fixed
4 Dry Utility Composite Exhibit 1 $ 3,800.00 Fixed
Development Meetings / Misc. Tasks (Hourly) $ 8,500.00 Budget
Field Coordination / Construction Support (Hourly) $ - Budget
Reimbursable Expenses $ 1,000.00 Budget
Additional Services:
a. Development Meetings / Misc. Tasks $ 8,500 Budget (Hourly)
Establish an hourly time-and-material budget to attend team and utility meetings and provide support related to miscellaneous dry utility
tasks throughout the planning and design process for items not included as part of the standard work order design and coordination. Team
meetings and miscellaneous tasks will be invoiced on a time-and-material basis with a not-to-exceed budget as outlined in the fee structure.
Project Specific:
- Existing Meter and Service Removals
- Service Abandonments
b. Field Coordination / Construction Support $ TBD Budget (Hourly)
Establish an hourly time-and-material budget to assist with field coordination items associated with the installation of the dry utility
infrastructure. Specific items include, but are not limited to the following:
i. Utility / Contractor Scheduling
ii. Field Conflict Resolution
iii. CAD Survey Requests (staking)
iv. Meter and Service Applications
v. Meter Set Support
vi. Inspection Request Coordination
vii. Utility Design Exhibits and As-built Coordination
viii. Development / Construction / Utility Meetings
ix. Easement Processing (drafting and processing of separate legal descriptions)
x. Equipment / Material Shop Drawing Submittals and Review
xi. Applicant Install (Electrical) Scheduling and Coordination
$44,000 NTE total
EXHIBIT A
Telecom Purveyor Idle Facility Removal/Relocation $4,200.00 Fixed
C-91130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com
REIMBURSABLE EXPENSES
Reimbursable expenses will be invoiced on a monthly basis as incurred. These expenses shall include, but are not limited to costs for:
blueprinting/plotting, commercial delivery costs, automobile mileage, utility company as-builts, and a professional engineer stamp or third-party pole
loading calculations required for some designs. All expenses to be invoiced at direct cost with automobile mileage calculated at the current IRS
standard mileage rate.
HOURLY RATES
Principal $150 per hour
Project Manager $125 per hour
Project Designer – SCE / Electrical $110 per hour
Project Coordinator $ 95 per hour
Drafting / Administrative $ 75 per hour
GENERAL NOTES
1. Changes to base files, project files, house plots, phasing and/or loads after client has authorized the preparation of Utility base maps and
designs will result in a time and material change order to account for revisions.
2. Client called team meetings will be invoiced as incurred on a time and material basis per the hourly rates identified above.
3. Proposal does not account for processing any City permits, traffic control or temp power coordination.
4. Utility relocations, conversions, backbone systems and other off-site work not specified are excluded.
5. Projects on hold for greater than sixty (60) days and/or which are canceled by the Utility will result in additional fees associated with new
submittals and design revisions.
6. Proposal is valid for sixty (60) days from the date of issuance.
7. Once an Agreement has been signed, it is valid for one (1) year. If the project takes longer than one (1) year to complete, the consultant
has the right to re-negotiate the remaining work to be completed, hourly rates and/or Scope of Work.
EXHIBIT E
STATEMENT OF UNDERSTANDING BETWEEN PARTIES
This letter is to formalize our Agreement regarding services that Morrow Management (Consultant) will be providing to the City of Rancho Palos
Verdes (Client) in regards to dry utility coordination and management services for the Ladera Linda Community Center and Park site located within
the City of Rancho Palos Verdes.
Scope of Services: See attached Scope of Services and Fee Schedule Exhibits.
Fees and Reimbursements: Are either fixed, hourly or direct cost and are identified in Exhibit “A”. Hourly rates are established for any hourly work
directed by the Client.
Confidentiality: Client acknowledges and understands that all information relating in any way to Consultant or its business or affairs, whether written
or oral, obtained by Client in connection with the services and any information regarding the nature and extent of the services (“Confidential
Information”), shall, unless otherwise specified by Consultant in writing, be deemed confidential. Client further acknowledges and understands that
Client’s unauthorized disclosure of any Confidential Information would be extremely prejudicial to Consultant. Therefore, Client shall not disclose to
any person or entity any Confidential Information unless such disclosure is authorized in writing by Consultant.
Authorization: Consultant will not have the authority or responsibility to execute dry utility contracts on behalf of the Client. Client will promptly execute
and deliver written authorization to third parties at the request of Consultant, which will enable Consultant to continue the proposed utility management
processing.
Indemnity: Consultant shall not be held responsible or liable for consequential damages by reason of delay by utility companies, contractors or
governmental agencies. Client agrees to hold harmless the Consultant against claims, damages, losses and expenses in relation to the project,
excepting claims arising out of gross negligence by Consultant.
Attorney Fees and Costs: This contract is governed by the laws of the State of California. If any action at law or in equity is necessary to enforce or
interpret the terms of the contract, or if brought in the form of arbitration, the prevailing party shall be entitled to reasonable attorney fees, costs and
necessary disbursements, in addition to other relief to which such party may be entitled.
EXHIBIT A
C-101130 Via Callejon ■ San Clemente , California ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com
Invoicing and Terms: Morrow Management invoices on a monthly basis, for an estimated percentage of work completed, with a net of 30 days. Client
shall pay Morrow Management compensation for the service rendered by it in accordance with the established fee. In the event invoices are not paid
within sixty (60) days of the billing date; consultant may cease to perform further services for the client.
Termination: In the event any or all portions of work prepared by Consultant are suspended or terminated, Client shall notify Consultant in writing and
pay Consultant for all work performed to date.
Presented by: Accepted by:
Morrow Management
City of Rancho Palos Verdes
Name: Scott Morrow Name:
Title: Principal Title:
Date: May 4, 2021 Date:
EXHIBIT A
C-111130 Via Callejon ■ San Clemente , Ca liforn ia ■ 92673 ■ Office 949 .218.8500 ■ www.morrowmgmt.com
May 18, 2021
Steve Johnson
Johnson Favaro
5898 Blackwelder Street
Culver City, CA 90232
Ladera Linda Community Park Project
Proposal for Telecommunications Infrastructure and Audiovisual Consulting
Dear Steve,
Vantage Technology Consulting Group (Vantage) has been invited by Johnson Favaro to present
our services to support the City of Rancho Palos Verdes (the City) and the Johnson Favaro design
team with the integration of technology within the project. In response, Vantage is pleased to
present this proposal to provide technology consulting, engineering, and design services.
Vantage understands the project consists of structured cabling and audiovisual systems design for a
single-story building containing two classrooms, a multipurpose room, a meeting room, offices, and
support spaces.
The construction of this community center is an exciting opportunity for the City to create a unified,
vibrant, flexible, and valued resources for community members, city staff, and volunteers.
Technology systems will play a key role in supporting the integration of the various program
components and helping facilitate the community interaction anticipated for the new building. This
will include:
• Room presentation technologies that support staff, volunteers, and visitors by providing
information in the local rooms while facilitating connections to other city buildings, the
surrounding community, and the world at large.
• Wired and wireless connectivity to provide staff, volunteers, and visitors with seamless
access to information resources, collaboration tools, and communication tools throughout
the various spaces.
• Telecommunications infrastructure to support digital signage capabilities in strategically
placed locations.
I. SCOPE OF WORK
Vantage will provide technology consulting services to assist the City and Johnson Favaro
(the Architect) in the architectural integration, system design, and deployment of technology
systems within the project. Refer to the Proposed Responsibility Matrix in Appendix A,
which lists technology systems for the project and responsible parties.
EXHIBIT A
C-12
VANTAGE Vantage Technology Consulting Group
20 1 CoNTI N D ITAL BocL E VARD , ScI T E 1 20 • E L S EGL"~no , CALIF ORNIA 90245
310 536 7676 • FAX 3 10 53 6 7677 • www.VA~T AGETCG .co"
Proposal to Provide Technology Consulting Services Page 2 of 9
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The following provides an outline of Vantage’s scope of work for this project. Refer to Appendix B
for a more detailed breakdown of each project phase.
1. Construction Documents
a) Technology / Engineer Coordination
b) Audiovisual Signal Distribution
c) Technology Furniture Coordination
d) Telecommunications and Audiovisual Specifications
2. Agency Approval Support/ Permit
a) Back Check Documents
3. Bid Support
a) Technology RFI Review
b) Technology Contractor Selection Assistance
4. Construction Administration
a) Construction Site Visits
b) Technology Submittal Review
c) Technology Punch List
II. FEES AND EXPENSES
A. Fees for Professional Services
Vantage will provide the services described for a fixed fee of $25,550 including expenses as outlined
below. Fees are itemized by work stage as follows:
Phase Description
Meetings
On- Site
Consulting
Services
Estimated
Expenses
Totals
Construction
Documents
0 $16,960 $0 $16,960
Agency Review 0 $2,805 $0 $2,805
Bid 0 $2,805 $0 $2,805
Construction
Administration
2 $5,780 $200 $5,980
Totals $28,350 $200 $28,550
It is assumed that Vantage will be contracted under the AIA Master Agreement C401-2017 prepared
by the Architect based upon the scope, fees, and information as noted in this proposal.
Please refer to Appendix C for other assumptions we have made in compiling our fees for this work.
EXHIBIT A
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B. Expenses
Expenses incurred by Vantage in the course of delivering the Basic Services shall be
reimbursed to Vantage at actual cost, up to the maximum amount shown on the fee table in
part A. The City shall reimburse Vantage for any and all reasonable document reproduction
and delivery costs, as well as travel-related expenses, incurred by Vantage in connection with
Vantage's performance of the Basic Services outlined herein. Reimbursable travel expenses
shall include but are not limited to airline fare (coach or economy class only), car mileage
costs at the then-current rate published by the Internal Revenue Service, tolls or other
conveyance charges, meals, standard business class hotel accommodations, automobile rental
costs, and other incidental costs related to travel. Vantage will separately document
reimbursable expenses in monthly invoices presented to Client.
C. Invoicing and Payment
Fees will be invoiced monthly based on the level of completion of the work. Reimbursable
expenses incurred during the billing period will be invoiced along with Fees. Payment will be
due net thirty (30) days.
D. Schedule of Hourly Rates
The hourly rates indicated in Appendix D are the rates in effect on the date of this proposal.
Hourly rates are reviewed annually and are subject to change on January 1 of each year.
Steve, thank you for giving us this opportunity to work with you on this exciting project. I will
follow up in a few days but in the meantime, please let me know if you have any comments or
questions regarding this proposal.
Sincerely,
Michael Niola, PSP, CTS
Associate Principal
for Vantage Technology Consulting Group
Enclosures
Appendix A: Proposed Responsibility Matrix
Appendix B: Scope Descriptions
Appendix C: Assumptions
Appendix D: Schedule of Hourly Rates
C:\Users\michaelniola\Box\Business Development\Leads RFQs and Proposals\15952 Ladera Linda Community Park\Internal\21-0512 Ladera
Linda Community Park Vantage Proposal.docx
EXHIBIT A
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APPENDIX A: PROPOSED RESPONSIBILITY MATRIX
Vantage will provide technology consulting services for the architectural integration, system design,
and construction administration for the following technology systems in the project.
System Responsible Comments / Notes
Audiovisual Systems
Multimedia display and audio playback systems Vantage Classrooms
Collaboration and conferencing (voice, video,
web) systems
Vantage Labs and research spaces, conference and
meeting Rooms
Digital signage systems Vantage Entry lobby
Information Technology Systems
Technology rooms, risers, and cable distribution Vantage Includes technology room build-outs
Structured cabling system (backbone, and
horizontal) Vantage Starting at the MPOE
Carrier and other service provider connections Dry Utilities
Consultant
Vantage will pick up the scope from the
MPOE
Data network - LAN (wired), WAN, etc. Client /
Vantage
Active equipment by Client, including
servers and mass storage devices; cabling
by Vantage
Wireless data network Client /
Vantage
Active equipment by Client; infrastructure
and cabling by Vantage
Unified communications system (UCS) Client /
Vantage
Active equipment by Client including VoIP,
PBX, cellular, and analog systems; cabling
and infrastructure by Vantage
EXHIBIT A
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APPENDIX B: SCOPE DESCRIPTIONS
A. Programing / Master Planning
1. Not in scope
B. Schematic Design
1. Not in scope
C. Design Development
1. Not in scope
D. Construction Documents
1. Technology Engineer Coordination
a) Coordinate with the Electrical Engineer on technology infrastructure
requirements including conduit, cable pathway, junction boxes, and power
requirements.
b) Coordinate with the Mechanical Engineer on HVAC designs for cooling
technology equipment and other impacts of mechanical systems on the
technology systems.
c) Coordinate with the Structural Engineer on equipment mounting
requirements and structural detailing for technology equipment.
2. Finalize Construction Documents
a) Create technology drawings and documentation to incorporate detailed
design of device placement and infrastructure.
3. Technology Signal Distribution
a) Develop detailed low-voltage signal distribution infrastructure
requirements to support the technology systems.
4. Technology Furniture Coordination
a) Coordinate outlets and connection infrastructure with systems furniture
designer.
5. Technology Specifications
a) Provide technology system specifications including:
(1) Narrative description of system functional capabilities
(2) Single line diagram(s) illustrating proposed system architecture
and primary equipment connectivity
(3) Listing of primary equipment components
(4) System technical performance specifications
(5) Clarification of project delivery expectations
b) Technology Cost Estimate Assistance
EXHIBIT A
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(1) Assist the Estimator in reviewing and updating their construction
costs related to technology systems.
6. Agency Approval Support / Permit
a) Back Check Documents
(1) Provide (1) back-check document submissions.
7. Bid Support
a) Technology Contractor List
(1) Provide a list of systems contractors appropriately qualified to
provide and install the specified technology systems.
b) Technology RFI Review
(1) Respond to technical Requests for Information (RFI) as needed.
c) Technology Contractor Selection Assistance
(1) Review bid submissions for compliance with the technical
requirements of the Bid Specifications.
8. Construction Administration
a) Technology Submittal Review
(1) Review systems contractor shop drawing submittals (up to two
reviews), requests for information (RFIs), and provide coordination,
as necessary.
b) Construction Site Visits
(1) Support ongoing facility and technology infrastructure
construction, including onsite review (up to 1 visit) of construction
progress with written reports following each visit.
c) Technology Punch List
(1) Perform final on-site inspections (up to 1 visit). Findings will be
documented in the form of written punch lists.
9. As-Built Record Drawings
a) Not in scope. To be completed by contractors.
EXHIBIT A
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APPENDIX C: ASSUMPTIONS
The fees identified are based on the functional descriptions and other information provided by
Johnson Favaro at the time this proposal was prepared. Substantial deviations from the initial
concepts, scope, budget, or schedule may result in supplemental effort required by Vantage for
which additional compensation may be warranted.
Vantage has made the following assumptions in compiling this proposal:
1. The fees are based on the schedule as noted below. Modifications to this schedule may result
in additional fees. Should the project extend significantly beyond the original schedule,
additional fees may apply. Should the project go on hold for a significant time, additional
demobilization and mobilization fees may apply.
a) Construction Documents: Up to 2 months
b) Construction Administration: No more than 24 months
2. We have assumed the following submissions will be needed during the design and Authority
Having Jurisdiction (AHJ) approval phases of the project:
a) Construction Documents; two interim and one final submission
b) AHJ-approval process; one back-check submission
3. Our fees are based on the project meetings as noted. We have assumed we can attend most
meetings, including project team meetings and client meetings, via telephone and/or web
conference.
4. It is assumed that construction administration on-site meetings will coincide with punch list
visits and do not require an additional trip.
a) Additional meetings may require additional fee.
b) Any additional Submittal reviews required, beyond the number defined in the
Construction Administration section, may require additional fee.
c) Any additional commissioning site visits required due to contractor’s
misrepresentation of installation completeness may require additional fee.
5. Our fees assume that the project will be designed and constructed in a single linear process
and will not be phased. Phasing of design and/or construction activities into multiple phases
will require additional fees.
6. Our fees assume Vantage will be awarded all two scopes (IT and AV) and hence take
advantage of the economies of scale (such as attending one meeting to address issues on all
three scopes) granted by that assumption. If Vantage is not approved for all scopes, fees for
individual scopes may need to be increased.
7. Vantage will provide Revit modeling services for the project. We have made the following
assumptions regarding Building Information Modeling (BIM) work on this project:
a) We assume that we will download project models (version 2018 or older) or
use published versions (version 2019 or after). This transfer of model in addition to
the transfer of our discipline-specific models will occur at regular intervals during the
project’s design phases.
EXHIBIT A
C-18
Proposal to Provide Technology Consulting Services Page 8 of 9
Ladera Linda Community Park May 18, 2021
V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p
b) We assume all published architectural project models will include a change
log dictating changes from the previous published model.
c) When working with BIM360 or similar cloud-based applications, we expect
to work with published models. We are not responsible for real-time modeling (such
as that facilitated by BIM360 and similar applications) and do not expect to work
with live models. If the BIM Execution Plan requires the use of live models,
additional effort may be required, and the project may be subject to additional fees.
d) We anticipate 3-D models will be frozen two weeks prior to all deliverables
becoming due. Late changes to 3-D models may require additional effort and be
subject to additional fees.
e) If conduit infrastructure is to be modeled, we will only include conduits that
are larger than 2”. Any coordination or modeling needed at finer detail will be
subject to additional fees.
f) Model design shall be performed to Revit Level of Detail 200 (LOD 200), as
defined by the AIA BIM Level of Detail (LOD) 2019. Our actual design may be
above a LOD 200 but does not include manufacturer specific families. Design above
LOD 200 may require additional fees.
g) We assume no clash detection coordination is required. If clash detection is
required on this project, Vantage can provide it as an additional service
8. The City and Johnson Favaro acknowledges that Vantage has built an extensive repertoire of
intellectual property, including but not limited to, assessment tools and techniques,
specification libraries, reporting templates and graphics, and Revit families and modeling
tools.
Our deliverables shall be the exclusive property of The City and Johnson Favaro with
allowances for right-to-use where deliverables contain Vantage intellectual property. The
City and Johnson Favaro are granted right-to-use specifically limited to the services provided
under this agreement for any intellectual property utilized in the development of project
deliverables. Ownership and rights of Vantage intellectual property remain with Vantage and
cannot be otherwise shared, distributed, or used for any other purposes.
9. We have made the following assumptions regarding the low-voltage/communication
external infrastructure (conduit runs, duct banks, vaults, manholes, pull boxes, etc.) for the
project:
a) All outside plant work for incoming services is not part of Vantage’s scope
and will be completed by the Dry Utilities Consultant.
EXHIBIT A
C-19
Proposal to Provide Technology Consulting Services Page 9 of 9
Ladera Linda Community Park May 18, 2021
V a n t a g e T e c h n o l o g y C o n s u l t i n g G r o u p
APPENDIX D: SCHEDULE OF HOURLY RATES
The hourly rates listed in the following table are the rates in effect on the date of this proposal.
Hourly rates are reviewed annually in January and are subject to adjustment at that time.
2021 Vantage Technology Consulting Group Time and Materials Rates
Staff Title Hourly Rate
Principal, Strategic Consulting $318.00
Principal, Design & Engineering $285.00
Vice President $312.00
Associate Principal $260.00
Associate Vice President $307.00
Associate $240.00
Senior Strategic Consultant $302.00
Senior Consultant, Design & Engineering $225.00
Strategic Consultant $260.00
Consultant, Design & Engineering $195.00
Lead Engineer $185.00
Engineer, Graphics, Revit, CAD $177.00
Analyst, Writer $140.00
Designer $95.00
Support Staff $90.00
EXHIBIT A
C-20
Newport Beach El Segundo Long Beach San Diego Sacramento San Jose www.ardurra.com
May 20, 2021
Mr. Ramzi Awwad, Director
Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Subject: Proposal for Professional Engineering Services for Utility Investigations at the
Ladera Linda Community Park
Dear Mr. Awwad,
Ardurra Group, Inc. (Ardurra) is pleased to submit our proposal to the City of Rancho Palos Verdes (City) to complete a
focused utility investigation in support of the park design at the request of the project architect, Johnson Favaro. The
project has moved into the Construction Document (CD) phase and the precise location and condition of certain
underground utilities is required.
The architect has requested that various critical utilities be uncovered to determine sizes and condition to establish
suitability for use in conjunction with the new building and site development. The utility details will be field surveyed and
added to the ALTA survey CAD files we completed at the start of the project in 2019.
This proposal covers preparation of the detailed utility investigation completed by our subconsultant, C Below and surveyed
by Kelsurveys, Inc., the original surveyor that completed the ALTA survey.
We look forward to successfully completing this assignment for the City. Please contact Bob Merrell at (714) 875-5917 or
bmerrell@ardurra.com with any questions you may have.
Respectfully,
Ardurra Group, Inc.
Anissa Voyiatzes, PE, QSD, ENV SP Robert Merrell, PE
Engineering and Municipal Services Group Leader Senior Project Manager
EXHIBIT A
C-21
ARDURRA
COLLABORATE. INNOVATE. CREATE.
Proposal to Provide a Focused Utility Investigation City of Rancho Palos Verdes
at the Ladera Linda Community Park
2 | P a g e
SCOPE OF WORK
The following services are proposed for this assignment:
Using ground penetrating radar where necessary, establish the location of the utilities designated by the architect
that require detailed investigation. Selection of these utilities was made to determine serviceability for Points of
Connection (POC) to the new building and for use with the new park site layout.
The field work will be coordinated on-site by Bob Merrell PE, the previous ALTA surveyor and Geotechnical Study
project manager.
The depth, material and size of the existing facilities will be determined, and the information recorded at the
seven locations designated by the architect. The location requests are as follows:
1. Northwest of the new building – pothole to a maximum 10-foot depth to record storm drain depth, size,
material, and condition.
2. Southwest of the new building – pothole to a maximum 10-foot depth to record storm drain depth, size,
material, and condition.
3. Far southwest corner of parcel 7564-001-910 – Unearth buried catch basin inlet to record the location, size,
material, outlet pipes sizes and condition of each.
4. Behind existing buildings on parcel 7564-001-912 – Pothole storm drain to record storm drain depth, size,
material, and condition.
5. At top of slope on parcel 7564-001-908 – Open grate and record depth, outlet pipe size, material, and
condition.
6. Adjacent to classroom building on parcel 7564-001-912 – Excavate through PCC sidewalk to locate sanitary
sewer and record storm drain depth, size, material, and condition.
7. At base of entrance drive on parcel 7564-001-912 – Excavate slot cut through AC drive to locate main electric
conduit feed to the school site and record alignment, material type depth and condition.
All excavations in AC or PCC will be backfilled and capped with temporary asphalt concrete mix.
The condition of the utilities can only be made on the exposed exterior of the pipelines. Interior condition assessments
are excluded from this scope of work.
Our survey crew will be on-site to assist in locating pothole locations and to be on-hand to record the detailed
utility information available once the utilities are uncovered.
The individual pothole reports will be prepared by the utility subconsultant and submitted in PDF form to the
architect and City.
The digital information collected by the surveyor will be brought into the ALTA CAD base which will be updated
accordingly and submitted to the architect and the City.
PROJECT SCHEDULE
The proposed project revisions will be made within two weeks of receipt of a Notice to Proceed.
EXHIBIT A
C-22N
ARDURRA
Proposal to Provide a Focused Utility Investigation City of Rancho Palos Verdes
at the Ladera Linda Community Park
3 | P a g e
FEE
PM PE DE/CADD
($185) ($171) ($127)
Utility Investigation
1 Project Administration 6 $1,110 $1,110
2 Field Supervision 12 $2,220 $2,220
3 Utility field surveying $0 $2,288 $2,288
4 Utility Field Crews $0 $9,262 $9,262
5 Prepare CAD input to ALTA 1 6 $100 $1,033 $1,033
Manhour Totals 18 1 6 T&M
Fee Totals $3,330 $171 $762 $100 $4,363 $2,288 $9,262 $15,913
City of Rancho Palos Verdes
Utility Investigation at Ladera Linda Park
May 20, 2021
Ardurra Ardurra
SubtotalODC Kelsurveys,
Inc.C BelowTASK
Note: The uncertainties of locating underground facilities or the presence of subsurface rock to interfere with the potholing,
require an allowance provision to address unknown conditions. The total not to exceed fee request therefore, is $17,000.
Expenditure beyond the base fee of $15,913 will require City approval.
TOTAL
Subconsultants
EXHIBIT A
C-23N
ARDURRA
www.cbelow.com
1-888-90-BELOW
14280 Euclid Ave.
Chino, CA 91710
CL# 959964
GPR
Mapping
Potholing
Utility Locating
CCTV Pipe Inspection
EXHIBIT A
C-24
SUBSUR FACE IMAGING
C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511
Estimate
Job No.21-3776
Quote No.Q-11511
Date:
Expires on:6/18/2021 12:00:00 AM
Payment Terms:Prevailing Wage | Net 30
C Below | Subsurface Imaging
Call Before you cut, core, drill or dig.
14280 Euclid Ave Chino, CA 91710
Phone: (888) 902-3569 Fax: (909)606-6555
www.cbelow.com
Bill To Opportunity Name
Ardurra
3737 Birch St, Suite 250
Newport Beach
CA
92660
Ladera Linda Park Potholing
Primary
Primary Contact Jobsite Address
Robert (Bob) Merrell
949-272-9279
bmerrell@ardurra.com ,
Sales Rep Ext.Email Cell
Victoria Franco 210 victoriaf@cbelow.com
C Below, Inc. submits this proposal for the Ladera Linda Park Potholing project. Our proposal is based on the enclosed
estimated hourly breakdown and the C Below Schedule of Fees. In order to successfully complete the outlined scope of
services in this proposal our field technicians will need uninterrupted clear access to the work area and the appropriate
project documentation. We appreciate the opportunity to provide you with our services and look forward to helping assure
a safe and successful project.
Ladera Linda Park
32201 Forrestal Dr
Rancho Palos Verdes 90275
EXHIBIT A
C-25
(: BELOW ~ SUBS URFACE IMAGING
C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 \initial1{“size”:”medium”}\
14280 Euclid Avenue
Chino, CA 91710
Potholing Scope of Work
C Below will perform potholes hourly as indicated in the client provided potholing exhibit. A standard pothole is 12 in x 12 in,
performed to the top of pipe or encasement with sand backfill and a permanent surface patch.
This is part of a new building and site development.
For pothole location #1 and #2 and #4, C Below will excavate to a depth of 10 feet to determine the storm drain condition, size,
depth and location.
For location #3 C Below will unearth the area to locate catch basin size, location, invert, outlet pipes and condition.
For location #5 C Below will perform a manhole dip to open catch basin grate, record size, invert, outlet pipe invert and outlet
pipe size.
For location #6, C Below will excavate to determine the sewer pipe condition, size, depth and location.
For location #7, C Below will excavate to find the location of the existing conduit.
Additional costs: Potholes outside of our standard will be billed based on actual depth or conditions. Limitations on work hours
may cause additional mobilization or traffic control charges. Permitting fees will be adjusted to actual costs.
If C Below is not hired to mark the locations of the potholes, they will be performed off of the utility provider’s marks under the
client’s direction. Utility providers typically do not mark out sewer or storm drain lines. Dry holes are considered billable.
Locating is a separated line item that will be represented on your estimate.
Client will be provided a detailed potholing report at the conclusion of the investigation.
SERVICE INCLUDES
Vacuum Excavation to top of utility, encasement or stop depth
Permanent Cold Patch
Sand Backfill
Removal of Debris
Pothole Report
SERVICE DOES NOT INCLUDE
Standard Traffic Control
Permitting
Hot Patching
Slurry Backfill
Engineered Traffic Control Plans
Extensive Traffic Control
Flagging for Traffic Control
EXHIBIT A
C-26
t; BElOI ~ SUBSURFACE IMAGING
C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511 \initial1{“size”:”medium”}\
Estimate
Job No.21-3776
Quote No.Q-11511
Date:
Expires on:6/18/2021 12:00:00 AM
Payment Terms:Prevailing Wage | Net 30
Product Line Items
Product Quantity Sales Price Total Price
Admin 1 $95.00 $95.00
Mobilization | Potholing Crew 6 $235.00 $1,410.00
Pothole Report 1 $250.00 $250.00
Potholing | Hourly 12 $535.00 $6,420.00
Project Coordinator 1 $95.00 $95.00
Additional Charge | Manhole Dips 1 $150.00 $150.00
Total USD $8,420.00
Product Descriptions
Product Item Description
Admin Administration
Mobilization | Potholing Crew Mobilization for Potholing Crew Plus Equipment
Pothole Report Pothole Report. Per day of Potholing.
Potholing | Hourly Potholing Services | Includes surface breaking, sand backfill and Permanent
Cold Patch repair. | 2 Man Crew
Project Coordinator
Additional Charge | Manhole Dips Record depth from rim of manhole to invert of pipe.
EXHIBIT A
C-27
(: BELOW ~ SUBS URFACE IMAGING
C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511
Quality Level Definitions
Quality Level D is the most basic level of information for utility locations. It comes solely from existing utility records or
verbal recollections, both typically unreliable sources. It may provide an overall "feel" for the congestion of utilities, but is
often highly limited in terms of comprehensiveness and accuracy. QL-D is useful primarily for project planning and route
selection activities.
Quality Level C involves surveying visible utility facilities (e.g., manholes, valve boxes, etc.) and correlating this information
with existing utility records (QL-D information). When using this information, it is not unusual to find that many
underground utilities have been either omitted or erroneously plotted. Its usefulness, therefore, is primarily on rural
projects where utilities are not prevalent, or are not too expensive to repair or relocate.
Quality Level B involves the application of appropriate surface geophysical methods to determine the existence and
horizontal position of virtually all utilities within the project limits. It addresses problems caused by inaccurate utility
records, abandoned or unrecorded facilities, and lost references. Decisions regarding location of storm drainage systems,
footers, foundations and other design features can be made to successfully avoid conflicts with existing utilities. Slight
adjustments in design can produce substantial cost savings by eliminating utility relocations.
Quality Level A is the highest level of accuracy and involves the full use of the subsurface utility investigation method. It
provides information for the precise plan and profile mapping of underground utilities through the nondestructive exposure
of underground utilities, and also provides the type, size, condition, material and other characteristics of underground
features.
EXHIBIT A
C-28
C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511
Service Exceptions and Limitation
Locating Exceptions
Our services do not include the location of irrigation lines and associated control valves. We are able to locate sewer and
storm drain lines if access is made available. We do not locate abandoned/extra conduits containing no interior cable and we
do not locate fiber optic lines or lines without a metallic shield or lacking a tracer wire. C Below has the ability to locate
nonmetallic lines but it is outside our normal scope of services. Should the need arise to locate these types of lines, please
contact us for an additional quote.
GPR Exceptions
There needs to be at least 8 inches clearance around the perimeter of the scanning area to accommodate the GPR antenna;
especially at structure intersections. Scanning surfaces need to be relatively flat with no water present. GPR can penetrate
12 inches of concrete or masonry, but accuracy decreases with increased steel congestion. Indications show up on the radar
screen as hyperbolas. The center of the hyperbola is the center of the indication. GPR data, under most circumstances, does
not allow for the interpretation of an indications size, only the center location of the indication and embedment depth.
Indications such as reinforcing steel or conduit spaced closer than 2 inches on center may show up as one indication.
Mapping Exceptions
Please be sure to provide any project documents prior to dispatch. A workable CAD file is required if mapping is to be
performed. JPG, TIFF, PDF files are not preferred and may affect the quality of the final product. If no CAD file can be provided,
additional costs may apply. A complete and editable background must be provided by the client to ensure the quality of the
final product.
Potholing Exceptions
For billing purposes, C Below defines a standard pothole with the dimensions of 1’ X 1’ X 5’ deep. Deviations from this standard
definition require rate increases for additional time and materials to facilitate the client requests. Because potholing rates
and other associated costs are based on the assumption of 8 hour work days, additional fees may apply if work is limited to
less than 8 hours per day. These fees may include, but are not limited to: additional traffic control, travel time, and disposal
fees. Standard pothole pricing includes holes at locations with a soil surface or an asphalt surface up to 6-inches thick.
Additional fees will apply if the asphalt surface is over 6” thick or the proposed hole location has a concrete surface. If during
the potholing operation the soil is found to have large aggregate or other debris over 3-inches in diameter, ground water,
roots or hazardous materials, additional fees will apply. For further clarification please speak to your C Below representative.
Optional Services include: hot patching per City requirements, slurry backfill, standard or engineered traffic control plans,
trenching or excavation beyond standard pothole dimensions.
CCTV Exceptions
All lines designated by the client for need of inspection must have clear unobstructed access points. Information gathered
during the inspection must be agreed upon prior to dispatch. For added scope of water jetting additional fees apply.
Traffic Control
Standard Traffic Control includes one lane closure with minimal signage not spanning an intersection. Extensive Traffic Control
includes multiple lane closures, arrow boards, multiple signage requirements, spanning of intersections, flaggers, and other
non-standard setups.
EXHIBIT A
C-29
C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511
General Terms and Conditions for Services
Provided by C Below, Inc.
For the remainder of this document, C Below, Inc. will be referred to as CBI and the Owner or Owner’s representative will be referred to as the CLIENT.
ANTICIPATED COSTS
CBI’s estimated budget is based upon information provided by the Client. Our ability to perform within the estimated budget depends heavily on the
accuracy of the information provided, as well as the cooperation and attentiveness of the Client’s management staff. Our accounting department will
provide the Client with a percentage of the estimated budget used on each invoice. The Client’s management staff shall monitor the percentage of work
remaining to assure CBI’s services are not greater than the estimated budget. If CBI performs less work than the estimated budget, the Client’s costs will
be less. Likewise, if the duration of our services exceeds our estimated budget, the Client will incur more cost. Verbal requests made by project
representatives to perform services beyond our estimated budget are considered authorization to perform billable work. Project actual budget totals may
vary. Estimated budget hours are based on a 40-hour/Monday - Friday workweek, 8-hours per day, excluding weekends, holidays and overtime. The Client
agrees that any “budget estimates”, “anticipated costs” or other like documentation prepared by CBI is NOT a "not to exceed budget”, “guaranteed
maximum” or “lump sum”. The Client will be invoiced for all work performed based on CBI’s Schedule of Fees and these Terms & Conditions.
MINIMUM CHARGES
All locating services are based on a minimum of four hours. Over four hours shall be a minimum of eight hours. If a technician is scheduled to perform a
service and no work is performed, a two hour minimum charge shall apply (show-up charge).
WORKING HOURS
CBI’s regular workweek is Monday - Friday. Normal work hours are 7:00 am – 5:00 pm. For work performed Monday – Friday, overtime hours (1.5 times the
contracted hourly rate) apply after eight hours worked per day. Premium time hours (2 times the contracted hourly rate) apply after twelve hours worked per
day. Work performed on Saturday shall be billed at 1.5 times the contracted hourly rate. Work performed on Sundays and Holidays shall be billed at 2.0
times the contracted hourly rate. Holidays observed by CBI are New Year’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving,
the day after Thanksgiving and Christmas. Overtime hour charges shall be in one-hour increments.
SCHEDULING & CANCELLATION
A minimum of 24-hours notice is required when scheduling CBI’s services. If services are requested the same day or after 2:00 pm the preceding day, a
premium expedite fee of $75 per technician will apply. If services are canceled less than 24-hours before the scheduled start time, a fee of $75 per
technician will apply.
PREVAILING WAGE
The prices quoted within are NOT Prevailing Wage or Union unless specifically stated on the first page of this document. If this project requires Prevailing
Wage, our hourly rates will increase the proportional percentage increase every July 1 in accordance with the wage listed by the Director of Industrial
Relations which is tied to any applicable union or collective bargaining agreement documented annual increases plus corresponding changes in our general
administration and overhead expenses. These adjustments shall become the agreed upon basis for charges by CBI to the Client.
CERTIFIED PAYROLL
Certified payroll requests will have a processing fee applied for each project, billed on every invoice in the amount of $75.00.
C.O.D.
Projects totaling less than $5,000.00 in services for Clients that have not submitted credit approval through the CBI accounting department shall be
performed on Cash on Delivery (C.O.D.) basis. Prior to the start of our services the CBI technician will collect a check from the Client. For all other projects,
please see the TERMS OF PAYMENT section of this document.
TERMS OF PAYMENT
The Client agrees invoices rendered for professional or technical services will be prepared bi-monthly and are due upon presentation. Invoices will be
deemed past due if unpaid within thirty (30) days from date of invoice, and will be subject to a monthly finance charge of 1.5% of invoice total for each
month unpaid. All invoice errors or necessary corrections shall be submitted to CBI within fifteen (15) days of receipt of the invoice; thereafter the Client
acknowledges the invoice is correct and valid for payment due to CBI. CBI reserves the right to terminate services to the Client without notice if the Client’s
account is not paid currently. Upon such termination of services, the entire amount accrued for all services performed shall immediately become due and
payable to CBI. The Client waives any and all claims against CBI, its subsidiaries, affiliates, servants and agents in connection with termination of
work/services pursuant to this agreement. In the event CBI deems it necessary to refer a past due account to an attorney or to file suit for collections, the
Client agrees to pay all actual expenses and costs incurred there by, including CBI staff costs, actual attorney fees & costs, and all related costs in such
litigation. Jurisdiction and venue of all such actions and any other actions arising from this agreement or the provision of services by CBI shall be in San
Bernardino County, State of California.
INSURANCE
CBI carries all insurance required by law. Additional insurance coverage can be obtained at an additional cost to the Client. These costs can be obtained by
quotation from CBI. CBI will process Waiver of Subrogation, Additional Insured’s, and Additional insurance certificates upon request from the Client. An
additional charge of $150 will apply for each document required and will be invoiced to the Client.
REIMBURSABLE EXPENSES
Outside services performed by others and direct costs expended on the Client’s behalf, are charged at cost plus 15%. Equipment and materials
purchased/rented by CBI exclusively for the project will be invoiced at cost plus 15%. Business license fees for project specific requirements will be
invoiced at cost plus 15%.
SERVICE AUTHORIZATION
Verbal request will be considered authorization to perform billable work. The Client shall designate member(s) of their staff who have authority to request
our services and notify CBI in writing as to their authorized representative. Otherwise all service requests are billable.
PROPOSAL VALID DURATION
Proposed Master Fee Schedule of Rates, Term & Conditions and General Conditions stated within are valid for 30 days from proposal date.
EXHIBIT A
C-30
C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511
CONTRACTUAL ADDITIONS
C Below will undertake professional responsibility for only the services provided pursuant to this Agreement, and only pursuant to the terms and
conditions of this Agreement. In particular, and without limitation, C Below will not be responsible for delays or other matters beyond its reasonable control;
for inaccurate or incomplete information provided to it by Client, co-consultants or other reasonably reliable sources; for site conditions of which it was not
actually informed; for unauthorized modifications to or deviations from C Below’s instruments of service or the use of unfinalized instruments of service
for any purposes including bidding or cost estimating; for hazardous materials or toxic substances at the Project site; for the speciation of products or
equipment for purposes consistent with the manufacturer’s published literature; for materials and equipment decisions made by others; for the services
and instruments of service provided by others even if incorporated into C Below’s instruments of service for ease of reference or otherwise; for the
performance of the Project’s contractors and materials suppliers; for construction means, methods, techniques, sequences or procedures, including
without limitation investigation or demolition procedures and safety precautions and programs; and for the actions or inactions of others including utility
companies, other consultants and governmental or quasigovernmental agencies.
The services being provided for by C Below do not relieve the Client of the responsibility of having to comply with California Government Code §§4216 -
4216.9. It is expressly understood by the Client that C Below’s services are not a substitute for compliance with California government Code §§4216 -
4216.9.
In recognition of the relative risks, rewards and benefits of the project to both the Client and C Below, the risks have been allocated such that the Client
agrees that, to the fullest extent permitted by law, C Below’s total liability to the Client and to any other third party for any and all injuries, claims, losses,
expenses, damages or claims expenses arising out of this agreement from any cause or causes, shall not exceed C Below’s fee or $5,000.00, whichever is less.
Such causes include, but are not limited to, C Below’s negligence, strict liability, breach of contract or breach of warranty.
The Client waives all rights against C Below for damages caused by fire, water, wind or any other perils to the extent covered by any type of property insurance
applicable to the claimed damage or loss. This waiver of subrogation shall be effective even though that person or entity would otherwise have a duty of
indemnification.
The Client shall ensure that all of its contractors and subcontractors maintain General Liability Insurance (minimum of $1,000,000 per occurrence limits of
coverage). Modified occurrence policies are not acceptable; any coverage exclusion in addition to standard ISO coverage forms must be noted and
approved by C Below. The Client will require and make certain that its contractors and subcontractors list C Below as an additional insured using ISCO
CG2010 1985 Form B or equivalent with no limitation to “ongoing operations” for each project C Below performs services for the Client. The additional
insured endorsement or certificate must also contain a statement that “the protection afforded the additional insured hereunder shall be primary and any
other coverage available to the additional insured shall be excess and non-contributing.”
EXHIBIT A
C-31
www.cbelow.com
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Fax: (909) 606-6555
UTILITY LOCATING
Utility locating is an imperative first step prior to geotechnical excavation during pre-construction. Damaged lines
are not only expensive to repair but can be extremely dangerous. Starting your project with the knowledge of the
types and locations of underground utilities on the job site is an important and cost-effective way to ensure a safe
and successful project.
C Below has the ability to locate horizontal and vertical locations for all underground utilities including: water, gas,
power, waste, communications and cable/TV.
Our technicians will mark all indications directly on the surface of all surveyed areas using the American Public
Works Association (APWA) Uniform Color Code. All utility locating marks are made in accordance with the Common
Ground Alliance (CGA) Best Practices.
Once lines have been found, there are several options a technician can use for marking the utility locations. Spray
paint is the most common but flags or whiskers are also utilized in areas that have heavy traffic, or where
sprinklers may cause the paint to become unreadable prior to excavation. Computer-aided design or CAD
drawings of our findings can also be provided upon request.
Our utility locating services shall include only those materials commonly used for locating and marking indications.
Clear access to scanning areas need to be provided by the client. Should the area to be scanned not be
accessible from the ground, the client will provide the means (man lift, scaffold, etc.) for our technician to properly
perform their work.
For utility locating we locate all underground utilities using a standard electromagnetic utility locator. With this
method, we are able to find: main water supply lines and associated branch lines made of metal (conductive) or
water lines installed with a “tracer wire”, all sewer and waste lines by electromagnetic location, power lines,
telecommunication lines, gas lines with tracer wires.
EXCEPTIONS
Our services do not include the location of irrigation lines and associated control valves. We are able to locate sewer lines if
access is made available. We do not locate abandoned/extra conduits containing no interior cable and we do not locate fiber
optic lines or lines without a metallic shield or lacking a tracer wire. C Below has the ability to locate nonmetallic lines but it is
outside our normal scope of services. Should the need arise to find these types of lines, please contact us for an additional
quote.
EXHIBIT A
C-32
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"8--SUBSURFACE IM AGING
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~ Se~r(S) > Stonn Dra in (SD)
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www.cbelow.com
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Fax: (909) 606-6555
GROUND PENETRATING RADAR (GPR)
C Below uses GPR for locating reinforcing steel, prestressing strand, conduit and other indications in concrete
and masonry structures. We use this method because it is one of the safest, fastest and most accurate methods
currently available. With the ability to penetrate up to 18 inches of concrete, our technicians can map all
indications directly on the scanning surface prior to coring, cutting or drilling. The survey results can also be saved
and printed in 3-Dimensional detail providing a subsurface map for our client.
With such a large penetration range, GPR can be used with access to only one side of the scanning area with no
need to place film on the opposite surface (as is needed with other methods). Our technicians determine the
thickness of concrete and masonry structures to determine the spacing and depth of indications. In certain cases,
the size of the indication can be estimated.
As these indications are found, they are displayed to the technician in real-time. They are displayed on the GPR
monitor when changes in the conductivity of the scanned area represent locations of rebar, conduit, pipe, voids,
and other objects located beneath the surface. Once located, the indication is marked in accordance with the
APWA Uniform Color Code.
GPR is incredibly versatile and offers ease of use on job sites. It emits about 1% the power of a cell phone signal to
perform its functions. Other methods require a safety perimeter around work areas. We prefer to use GPR
because we are able to work in occupied sites and buildings where temporary evacuation is not an option. The
equipment is very portable and can be moved to location quickly, making scanning of multiple areas a fast, efficient
and manageable process. The practicality of this service supersedes traditional methods of utility locating, but it
can also be used in conjunction with them.
With the ability to locate nonmetallic utilities up to 12 feet deep, you can be sure most lines will be identified.
EXCEPTIONS
There needs to be at least 8 inches clearance around the perimeter of the scanning area to accommodate the GPR antenna;
especially at structure intersections. Scanning surfaces need to be relatively flat with no water present. GPR can penetrate 16
inches of concrete or masonry, but accuracy decreases with increased steel congestion. Size of indications are hard to
determine as GPR readings are presented in a fashion that communicates location rather than the indication’s expanse.
EXHIBIT A
C-33
t; BElOW ~ SUBSURFACE IMAGING
www.cbelow.com
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Fax: (909) 606-6555
UNDERGROUND MAPPING
C Below will provide our client with electronic and/or printed documenta-
tion of our utility investigation when mapping is added to our locating
scope of work. Utility locations will be plotted in a client provided site
drawing with clear, easy to read detail. Each utility is labeled and color
coded in accordance with the indications marked in the field. We
prepare CAD drawings to ensure the industry’s most accurate drawings.
The details of these drawings are based upon client specifications.
Some of these options include depth, pipe diameter and materials,
connection points, and all unknown utilities.
In addition to 36” x 24” prints, our drawings can also be saved in PDF
format for simple distribution and viewing. Our detailed drawings can be
used to provide designers and contractors with an overview of what to
expect when performing site work. All mapping is done under the
supervision of a licensed civil engineer.
ADDITIONAL SURVEYING SERVICES
In addition to mapping our utility location markings, we offer a full range of surveying services.
EXCEPTIONS
ADA
BOUNDARY
A.L.T.A./N.S.P.S
TOPOGRAPHIC
CROSS-SECTIONS
ENCUMBRANCE MAPS
ORTHO AERIAL PHOTOS
Please be sure to provide any project documents prior to dispatch. A workable CAD file is required if mapping is to be
performed. JPG, TIFF, PDF files are not preferred and may affect the quality of the final product. If no CAD file can be
provided, additional costs may apply. A complete and editable background must be provided by the client to ensure the quality
of the final product.
EXHIBIT A
C-34
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www.cbelow.com
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Fax: (909) 606-6555
POTHOLING
Potholing is also known as vacuum excavation and is used for the purpose of identifying the axis of an
underground utility. When the utility is revealed, the type of material and utility size are documented. The data
collected during these excavations are beneficial in all phases of construction. Based upon the soils conditions or
scope, C Below will choose to use air or water to create the pothole. Potholes made to expose facilities encased
in concrete, will stop at the encasement. The top of the encasement will then be recorded as the top of the facility.
After documenting our findings, each pothole will be backfilled, compacted, and a perm-a-patch or hot patch will
be provided depending upon client specifications.
A potholing report complete with photographs are provided at the conclusion of the job documenting the location,
utility found, depth to top of pipe, utility size, material and the soil conditions. If no utility is found within the
predetermined depth of the pothole, it will be considered a dry hole. Additional holes may be necessary to provide
a positive location of the utility.
C Below technicians performing potholing Potholing equipment
PRICING & EXCEPTIONS
For billing purposes, C Below defines a standard pothole with the dimensions of 1’ X 1’ X 5’ deep. Deviations from this
standard definition require rate increases for additional time and materials to facilitate the client requests. Because potholing
rates and other associated costs are based on the assumption of 8 hour work days, additional fees may apply if work is limited
to less than 8 hours per day. These fees may include, but are not limited to: additional traffic control, travel time, and disposal
fees. Standard pothole pricing includes holes at locations with a soil surface or an asphalt surface up to 6-inches thick.
Additional fees will apply if the asphalt surface is over 6” thick or the proposed hole location has a concrete surface. If during the
potholing operation the soil is found to have large aggregate or other debris over 3-inches in diameter, ground water, roots or
hazardous materials, additional fees will apply. For further clarification please see rate sheet for ‘Out of Scope Hole’ and the
table below. Optional Services include: hotpatching per City requirements, stamped traffic control plans by an engineer, routine
traffic control plans.
EXHIBIT A
C-35
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'8--SUBSURFACE IMAGING
www.cbelow.com
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Fax: (909) 606-6555
CCTV PIPE INSPECTION AND CRAWLER CAM
C Below provides video pipe inspection that will give vital information to help properly maintain utility and pipe
facilities. We perform this service on sanitary sewer and storm drain lines specifically identified by the client or
client’s representative. CCTV pipe inspection includes trained personnel and the use of a push camera and/or
crawler camera depending on the size of the line.
During this inspection, videos are recorded in full color MP4 files that can be viewed easily on all computers.
Captions can be added to the video to help identify the technician findings. Our push cameras can video lines as
small as 3” in diameter while our crawler cameras can do pipes upwards of 72”. The video technology offers high
quality assessment of all piping, including joints. We offer quick results with the ability to transfer video feed via
USB and Bluetooth technology.
Standard details recorded during the inspection include: obstructions or blockages, root intrusion, structural
damage, pipe offsets and flow conditions. Problem areas found will be identified on the surface for easy
identification.
In the event that any blockage is found, we are able to provide water jetting to clear the obstructions. Sanitary
Sewer and Storm Drain lines may contain debris and blockages that limit the ability to perform CCTV Pipe
Inspection. C Below can arrange for an outside contractor to jet all lines prior to CCTV pipe inspection to ensure
the full length of the pipe can be filmed.
CCTV Crawler Cam Intact and damaged storm drains as recorded by our CCTV
EXCEPTIONS
All lines designated by the client for need of inspection must have clear unobstructed access points. Information gathered
during the inspection must be agreed upon prior to dispatch. For added scope of water jetting additional fees apply
EXHIBIT A
C-36
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C Below | SoCal | 1-888-90-BELOW | www.cbelow.com | Q-11511
Estimate
Job No.21-3776
Quote No.Q-11511
Date:
Expires on:6/18/2021 12:00:00 AM
Payment Terms:Prevailing Wage | Net 30
Please review all pages in this agreement on our services capabilities and limitations before signing. Should you have any
questions about our services, please contact your sales representative before signing this agreement.
Signature:\signature1{"size":"small"}\Effective Date:\date1{“textsize”:”small”}\
Name (Print):\wb1{"apiName":"C_below_Name__c","textsize":"x-small","width":"200"}\
Title:\wb1{"apiName":"Title1__c","textsize":"x-small",”width”:”200”}\
Client Billing Information
Bill to Name \wb1{"apiName":"BillingName",”defaultValue”:“Ardurra”,"textsize":"x-small",”width”:”200”}\
Attention \wb1{"apiName":"Bill_To_Attention__c","textsize":"x-small",”width”:”200”}\
Address \wb1{"apiName":"Bill_To_Street__c",”defaultValue”:“3737 Birch St, Suite 250”,"textsize":"x-small"}\
City \wb1{"apiName":"Bill_To_City__c",”defaultValue”:”Newport Beach”,"textsize":"x-small",”width”:”150”}\
State \wb1{"apiName":"Bill_To_State__c",”defaultValue”:”CA”,"textsize":"x-small",”width”:”150”}\
Zip \wb1{"apiName":"Bill_To_Zipcode__c","defaultValue":"92660","textsize":"x-small","width":"150"}\
Email \wb1{"apiName":"Bill_To_Email__c","textsize":"x-small",”width”:”200”}\
C Below Signature:\signature2{"size":"small"}\Effective Date:\date2{“textsize”:”small”}\
C Below Name (Print):Ashley Salvino Title:Vice President of Operations
Please sign and email to Victoria Franco at victoriaf@cbelow.com.
After C Below receives this signed agreement, Dispatch will be notified immediately to begin the scheduling process. Service
availability changes throughout the day. Service date and time can only be confirmed by dispatch after receiving this
agreement.
THANK YOU FOR YOUR BUSINESS!
EXHIBIT A
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