CC SR 20210518 K - NOC Burma Trailhead Gate Project
CITY COUNCIL MEETING DATE: 05/18/2021
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to authorize the City Clerk to file a Notice of
Completion for the Burma Trailhead Fence and Gate Project.
RECOMMENDED COUNCIL ACTION:
(1) Accept the Burma Trailhead Fence and Gate Project as complete;
(2) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Registrar-Recorder’s Office; and if no claims are filed within 35
days after recordation, send a notice to the surety company to exonerate the
Performance Bond; and,
(3) Authorize the Director of Public Works to release the 5% construction retention
payment to Metrocell Construction, Inc., 35 days after recordation of the Notice of
Completion by the Los Angeles County Registrar-Recorder’s Office, contingent
upon no claims being filed on the project.
FISCAL IMPACT: The final cost of construction was $50,348.53. All work was
completed within budget with a remaining balance of approximately
$28,651 of the $79,000 budget that may be used for the
Rattlesnake Trailhead Fence and Gate Project.
Amount Budgeted: $79,000
Additional Appropriation: N/A
Account Number(s): 330-400-8422-8802 (CIP – Burma Road Trails/Other Improvements)
ORIGINATED BY: Sean Lopez, EIT, Assistant Engineer
REVIEWED BY: Ramzi Awwad, Public Works Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (page A-1)
BACKGROUND AND DISCUSSION:
On September 1, 2020, the City Council awarded a construction contract for the Burma
Road Trailhead Fence and Gate project to Metrocell Construction, Inc., in the not-to-
1
exceed amount of $49,270 with a $4,927 contingency. The scope of work included
construction of fencing and a gate at the Burma Road Trailhead. A change to the
contract was authorized by the Director of Finance on February 26, 2021 in the amount
of $1,078.53 for additional gate functionality to best fit the operational needs of
Recreation and Parks Staff. A financial summary of the project is presented in the table
below:
The project was successfully completed in February 2021 by Metrocell Construction,
Inc., in accordance with the specifications and within budget for a total construction cost
of $50,348.53. Therefore, Staff recommends accepting the project as complete and
filing a Notice of Completion with the Los Angeles County Registrar-Recorder’s Office. If
no claims are filed within 35 days after recordation, the City will release the 5%
retention, and upon the contractor posting an acceptable warranty bond, notify the
surety company to exonerate the Performance Bond.
ADDITIONAL INFORMATION:
Rattlesnake Trailhead Fence and Gate Project
The City and the Island View Homeowners Association continue to finalize the details to
the agreement for the installation of the trailhead fence and gate. One of outstanding
items, which was recently resolved, was having the City prepare a plat map identifying
the location of the fence and gate to be attached to the easement agreement prior to
recordation. At this time, the agreement with the plat map is being reviewed by the
Island View Homeowners Association. Construction will begin when the overall
easement agreement is finalized and recorded.
8422 - Nature Preserve Gate for Burma Road Trail
Budget Actual Balance Notes
79,000.00 - -
8802 Construction 74,073.00 49,270.00 24,803.00
8802 Contingency 4,927.00 1,078.53 3,848.47
Total Project Costs 79,000.00 50,348.53 28,651.47
Project Total -$ 50,348.53$ 28,651.47$
Description
Revised Project Budget
Project Costs:
2
Revised 05/2019
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Street address or legal description of site:
Dated: ___________________________ Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title:
____________________________
Ara Mihranian, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Rancho Palos Verdes , California on (Date)
By:
Title: Teresa Takaoka, City Clerk A-1