CC SR 20210518 J - NOC Sidewalk Repair & Replacement Program FY20-21
CITY COUNCIL MEETING DATE: 05/18/2021
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to file a Notice of Completion for the Annual Sidewalk
Repair and Replacement Program for Fiscal Year 2020-21.
RECOMMENDED COUNCIL ACTION:
(1) Accept the Annual Sidewalk Repair and Replacement Program for FY 2020-21
project as complete;
(2) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Registrar-Recorder’s Office, and if no claims are filed within 35
days after recordation, send a notice to the surety company to exonerate the
Performance Bond; and
(3) Authorize the Director of Public Works to release the 5% construction retention
payment to Ruiz Concrete & Paving, Inc. 35 days after recordation of the Notice
of Completion by the Los Angeles County Registrar-Recorder’s Office, contingent
upon no claims being file on the project.
FISCAL IMPACT: The final cost of the work was $196,148 and was completed within
budget.
Amount Budgeted: $250,000
Additional Appropriation: N/A
Account Number(s): 220-400-8801-8802 (Measure R – Sidewalk Repair and Replacement Program)
ORIGINATED BY: Sean Lopez, EIT, Assistant Engineer
REVIEWED BY: Ron Dragoo, PE, Principal Engineer
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (page A-1)
B. List of Completed Sidewalk Locations for FY 2020-21 (page B-1)
BACKGROUND AND DISCUSSION:
On August 18, 2020, the City Council awarded a construction contract to Ruiz Concrete
& Paving, Inc., in the amount of $157,610 with a contingency of $15,761 for the Annual
1
Sidewalk Repair Program FY 2020-21. The scope of work included repairing damaged
sidewalks, driveways, and curb and gutters at various locations throughout the City
(Attachment B). A change to the contract was authorized by the Director of Finance on
March 1, 2021, in the amount of $15,754, to allow for more sidewalk locations to be
repaired and replaced. The total cost of the project is summarized in the following table:
The project was successfully completed in March 2021 by Ruiz Concrete & Paving, Inc.,
in accordance with the contract documents at a total construction cost, including
contingency, of $173,364. The project was overseen and inspected by Southern
California Electrical Firm with a total inspection cost of $22,784. The total overall project
cost was $196,148. The project was funded by Los Angeles County Metropolitan
Transportation Authority Measure R funds and the remaining balance of $5,763 will be
returned to the fund balance for future projects.
CONCLUSION:
The construction contractor Ruiz Concrete & Paving, Inc. has completed all work in
accordance with the construction contract. Therefore, Staff recommends accepting the
project as complete and filing a Notice of Completion with the Los Angeles County
Registrar-Recorder’s Office. If no claims are filed within 35 days after recordation, the
City will release the 5% retention, and upon the contractor posting an acceptable
warranty bond, notify the surety company to exonerate the Performance Bond .
ALTERNATIVES:
In addition to Staff recommendation, the following alternative action is available for the
City Council’s consideration:
1. Take other action, as deemed appropriate.
8801 - Project NameSidewalk Repair and Replacement
Budget Actual Balance Notes
250,000.00 - -
8802 Construction 157,610.00 157,610.00 -
8802 Contingency 15,761.00 15,754.00 7.00
8006 Inspection 76,629.00 22,784.00 53,845.00
Total Project Costs 250,000.00 196,148.00 53,852.00
Project Total -$ 196,148.00$ 53,852.00$
Description
Project Budget
Project Costs:
2
Revised 05/2019
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Street address or legal description of site:
Dated: ___________________________ Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title:
____________________________
Ara Mihranian, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Rancho Palos Verdes , California on (Date)
By:
Title: Teresa Takaoka, City Clerk A-1
Annual Sidewalk Repair & Replacement Program FY20-21 Attachment B
List of Location
5421 Elmbank
5312 Bayridge Drive
5306 Bayridge Drive
5307 Bayridge Drive
5313 Bayridge Drive
26311 Birchfield Ave
26320 Birchfield Ave
26326 Birchfield Ave
26848 Springcreek
26842 Springcreek
26845 Springcreek
26861 Springcreek
26824 Hyte
26704 Hyte
26822 Springcreek
6086 Groveoak pl
26823 Springcreek
26829 Springcreek
26661 Lightfoot Dr
26828 Springcreek
26911 Springcreek
26933 Springcreek
26939 Springcreek
26953 Springcreek
27013 Springcreek
26961 Springcreek
27019 Springcreek
27141 Springcreek
6054 Flambeau
27803 Hawthone Blvd On Grayslake
6020 Flambeau
6051 Flambeau
27146 Springcreek
27114 Springcreek
27108 Springcreek
B-1
27054 Springcreek
27022 Springcreek
27010 Springcreek
27002 Springcreek
26916 Springcreek
27781 Hawthorne frontage
27781 Hawthorne frontage
27781 Hawthorne frontage
5976 Flambeau - On Grayslake
6051 Flambeau
6014 Flambeau
5975 Flambeau
5969 Flambeau
6026 Flambeau
27162 Whitestone
27162 Whitestone
26945 Springcreek
27159 Springcreek
27117 Masaba
27146 Woodbrook rd
27466 Warrior Dr
30451 Via Cambron
30457 Via Cambron
30728 Rue De La Pierre
31404 Marne Drive
30135 Avenida celestial
30145 Avenida celestial
7024 Abbottswood
29334 Golden meadow
0 Trailriders / Abbottswood
6664 Eddinghill
2050 MacArthur
29214 N Bayend
29405 Bayend
1952 Homeworth
1948 Homeworth
1958 Homeworth
2050 W Elberon Street
Bayend Dr At Elberon
1953 Crestwood - School DW
28820 Gunter Road
B-2
1520 Toscanini
29444 Bayend
2141 Noble View
28819 Gunter Road
Crestwood at Western Ave – Chevron Gas
Station
B-3