CC SR 20210518 02 - FY 2021-22 Preliminary Budget
CITY COUNCIL MEETING DATE: 05/18/2021
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to review the Fiscal Year 2020-21 budget adjustments
based on the third quarter year-end review and the Fiscal Year 2021-22 Preliminary
Budget and estimated fund balances for all funds, excluding Improvement Authorities.
RECOMMENDED COUNCIL ACTION:
(1) Review and accept FY 2020-21 Budget Adjustments in the amount of $1,138,100
from the identified savings in personnel and non-personnel based on the third
quarter year-end estimates.
(2) Review and accept the Preliminary FY 2021-22 Budget consisting of the General
Fund, Capital Improvement Program, and Special Revenues, excluding the
Improvement Authorities; and
FISCAL IMPACT: The FY 2021-22 Preliminary Citywide Budget includes total
revenues of $39.5 million and total expenditures of $41 million, before transfers,
excluding Improvement Authorities. The total FY 2021-22 Preliminary Budget for
General Fund revenues are $30.1 million, and expenditures are $27.4 million, excluding
transfers.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): None
ORIGINATED BY: Christopher Browning, Senior Administrative Analyst
Vina Ramos, Deputy Director of Finance
James O’Neill, Project Manager
REVIEWED BY: Trang Nguyen, Director of Finance
Ramzi Awwad, Director of Public Works
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. FY 2020-21 Proposed Budget Adjustments for Savings (page A-1)
B. FY 2021-22 Preliminary Budget Summary (page B-1)
C. FY 2021-22 CIP Status and 5-year CIP (page C-1)
D. FY 2021-22 CIP Project Details (page D-1)
E. March 30, 2021 General Fund Budget Workshop Staff Report (page E-1)
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F. April 12, 2021 Capital Improvement Program Workshop Staff Report (page
F-1)
BACKGROUND:
On March 30, 2021, the City Council held its annual General Fund Budget Workshop,
where Staff presented year-end estimates and the list of assumptions used to develop
the FY 2021-22 Proposed Budget for General Fund. Additionally, on April 12, 2021, the
City Council held the Capital Improvement Program Workshop to receive a status report
on the current FY 2019-20 Capital Improvement Program, and at the same meeting,
Staff presented the FY 2021-22 Proposed Five-Year Capital Improvement Program. At
the end of both workshops, Staff received direction needed to prepare the FY 2021-22
Preliminary Budget.
Based on the direction from City Council at the budget workshops, the information
presented tonight for the City Council highlights the changes from the FY 2021-22
Proposed Budget to FY 2021-22 Preliminary Budget. As illustrated below, if the
changes presented this evening are accepted, the City Council will conduct a public
hearing on June 1 to consider adopting the budget on June 15.
DISCUSSION:
1. FY 2020-21 General Fund Year-End Estimates Updates
At the March 30, 2021 Budget Workshop, Staff presented the estimated FY 2020-21
General Fund year-end revenues and expenditures. Staff reported that the estimated
General Fund ending fund balance would be approximately $22.6 million, including
transfers-out. After applying the City Council’s 50% Reserve Policy, the General Fund’s
estimated Excess Unrestricted Fund Balance would be roughly $9.6 million.
Staff also informed the City Council that an updated year-end report would be prepared
at the conclusion of the third quarter and presented as part of the FY 2021-22
City Council
Goals
Workshop
February 22
Budget
Workshops
March 30 (GF)
April 12 (CIP)
Preliminary
Budget
May 18
Public Hearing
June 1
Budget
Adoption
June 15
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Preliminary Budget Staff Report in May. Over the past few weeks, the Finance
Department in collaboration with the City Manager and Department Heads, reviewed
the details of the third quarter revenues and expenditures. Based on this re-
assessment, the third quarter adjustments result in an estimated year-end General
Fund Balance of approximately $22.5 million, a decrease of approximately $128,900 or
1% from the Mid-Year Staff Report. After applying the City Council’s 50% Reserve
Policy, the Unrestricted Excess Reserve Fund Balance is estimated to be lower by
$249,000, ending at $9.4 million. Table 1 summarizes the comparison of the mid-year
and third quarter year-end estimates. The FY 2020-21 Changes column represents the
difference between the mid-year and the third quarter year-end estimates.
Table 1 – FY 2020-21 Year-end General Fund Balance Estimates
A detailed explanation of the FY 2020-21 General Fund Year-End Estimates is provided
below.
FY 2020-21 Revenues Year-End Estimates
During the third quarter financial review (period ending March), Staff identified three
adjustments and revised the revenue year-end estimates resulting in a net increase in
revenues of $551,100. This increase is primarily attributed to better-than-expected
revenue from Transient Occupancy Tax (TOT) from Terranea Resort. TOT revenue is
projected to increase by $470,000 over year-end estimates. The additional $81,000
increase is from slight changes to Property Tax and Other Taxes and Miscellaneous
Revenues. A full breakdown of the changes to the year-end estimates for the General
Fund revenues is described below.
General Fund
FY 2020-21
Revised
Budget
FY 2020-21
Year-End
Estimates
(Midyear)
FY 2020-21
Year-End
Estimates
(3rd Qtr)
FY 2020-21
YE Changes
%
Changes
Beginning Fund Balance - 7/1/2020 21,748,709 21,748,709 21,748,709
Add: Revenues 28,969,900 27,748,100 28,299,200 551,100 2%
Add: Transfers-In 230,000 230,000 230,000 - 0%
Total Revenues 29,199,900 27,978,100 28,529,200 551,100 2%
Less: Expenditures (27,353,386) (25,975,600) (26,215,600) 240,000 1%
Less: Transfers to CIP (2,140,500) (1,117,200) (1,557,200) 440,000 39%
Less: Other Transfers-Out (30,000) (30,000) (30,000) - 0%
Total Expenditures (29,523,886) (27,122,800) (27,802,800) 680,000 3%
Unaudited Ending Fund Balance - 6/30/2021 21,424,723 22,604,009 22,475,109 (128,900) -1%
50% Reserve Policy 13,676,693 12,987,800 13,107,800 120,000 1%
Unrestricted Excess/(Deficit) Reserve - 06/30/21 7,748,030 9,616,209 9,367,309 (248,900) -2.6%
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Property Tax
Staff is making a minor adjustment to property tax revenue of $50,000 or 0.4%. The
entirety of this increase is from an expected increase in property transfer tax. This tax
revenue is generated when a property is sold. Throughout the pandemic , home sales
have remained strong and the continued demand for housing has led to better than
expected revenue in this revenue category. Staff will continue to monitor this revenue
source throughout the remainder of this fiscal year.
Property Tax
FY 20-21 Budget: $14,129,700
FY 20-21 YE at Midyear: $14,260,700
FY 20-21 YE at Third Quarter: $14,310,700
Net Change to Year-End: +$50,000 or +0.4%
Transient Occupancy Tax (TOT)
Since the temporary closure of Terranea Resort and all amenities from March 19, 2020
through June 12, 2020, and several months of Stay-at-Home orders that were put in
place across the state, TOT revenue has been challenging to project. It is still
unpredictable how quickly demand will return for leisure and business travel. However,
as the vaccine rollout continues and the State continues to reopen business sectors,
TOT revenue continues to grow. Through March 2021, TOT revenue has reached just
under $1.9 million. Based on the most current information received from Terranea, they
are projecting an additional $900,000 in TOT revenue for the remaining 3 months of FY
2020-21. This combined with a projected $30,000 in miscellaneous TOT revenue for
April through June is expected to result in $2.8 million in TOT revenue, a $470,000 or
20% increase to original projections. Staff will continue to monitor revenue and report
any significant deviations from these projections.
Transient Occupancy Tax
FY 20-21 Budget: $3,762,500
FY 20-21 YE at Midyear: $2,366,000
FY 20-21 YE at Third Quarter: $2,836,000
Net Change to Year-End: +$470,000 or +20%
Other Taxes and Miscellaneous Revenues
This revenue category consists of over 20 unique revenue sources including business
license tax, golf tax, interest earnings, rental/lease, and parking lot fees. Despite the
variety of revenue sources found in this category, Staff made a minor increase of
$31,100 or 1% to the numbers provided during the budget workshop. This increase is
attributed to higher-than-expected revenue from parking tickets. Revenue of nearly
$93,000 has been received, exceeding year-end estimates of $61,800 by 50%. Staff will
continue to monitor all components of the category for any significant changes.
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Other Taxes and Miscellaneous Revenues
FY 20-21 Budget: $2,679,000
FY 20-21 YE at Midyear: $3,093,900
FY 20-21 YE at Third Quarter: $3,125,000
Net Change to Year-End: +$31,100 or +1.0%
Table 2 below summarizes the Year-End Estimates and Third Quarter Year-End
Estimates for FY 2020-21 revenue.
Table 2 – FY 2020-21 General Fund Year-End Estimates – Revenues
FY 2019-20
Revenue Actuals Current Budget Year-End Estimate 3rd Qtr Year-End
Estimate
Property Tax $14,183,892 $14,129,700 $14,260,700 $14,310,700
Transient Occupancy Tax 3,909,799 3,762,500 2,366,000 2,836,000
Sales Tax 2,163,342 2,312,300 1,972,300 1,972,300
Permits & Fees 1,916,822 1,819,200 1,805,500 1,805,500
Franchise Tax 2,146,037 2,167,500 2,150,000 2,150,000
Utility Users Tax 1,912,370 2,099,700 2,099,700 2,099,700
Other Taxes & Misc. Revenues 2,991,743 2,679,000 3,093,900 3,125,000
Subtotal $29,224,005 $28,969,900 $27,748,100 $28,299,200
Transfer 275,000 230,000 230,000 230,000
Total Revenues $29,499,005 $29,199,900 $27,978,100 $28,529,200
FY 2020-21
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Chart 1 – FY 2020-21 3rd Quarter Year-End Estimates - Revenue Allocation
FY 2020-21 Expenditures Year-End Estimates
Staff completed the review of the third quarter financials, period ending March. Since
the March 30 Budget Workshop, Staff identified two changes to report on expenditures.
The changes are projected to increase the year-end expenditures from $27.1 million to
$27.8 million, after transfers-out. This is approximately $680,000 or 3% higher than the
year-end projections presented at midyear and are as follows:
Non-Personnel Costs
This expenditure category is estimated to increase by $240,000 for the Housing
Element Update, approved by the City Council on March 2, 2021. The project is to
update the Housing Element of the City’s General Plan, including preparation of
associated environmental documents. The estimated costs are projected to be funded
from the Community Development’s salary savings.
Non-Personnel:
FY 20-21 Revised Budget: $16,278,400
FY 20-21 YE at Midyear: $15,882,700
FY 20-21 YE at Third Quarter: $16,122,700
Net Change to Year-End: +$240,000 or +2%
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Transfers-Out
This expenditure category is estimated to increase by $440,000, primarily from the
projected increase in revenue from TOT from Terranea Resort. The amount is an
increase of the General Fund transfer to the CIP Fund.
Transfers-Out:
FY 20-21 Revised Budget: $2,170,500
FY 20-21 YE at Midyear: $1,147,200
FY 20-21 YE at Third Quarter: $1,587,200
Net Change: +$440,000 or +38%
Overall, after adding the third quarter year-end adjustments, Staff estimates a net
savings of $1.7 million or 6% under FY 2020-21 Revised Budget of $27.4 million,
including transfers-out. The details of the expenditure year-end assumptions and
savings were previously presented to the City Council at the March 30 Budget
Workshop on March (Attachment E).
Table 3 below is a summary of the Midyear Year-End Estimates and Third Quarter
Year-End Estimates for FY 2020-21 General Fund Expenditures.
Table 3 – FY 2020-21 General Fund Year-End Estimates – Expenditures
Chart 2 on the next page is a summary of allocations for the Third Quarter Year-End
Estimates for FY 2020-21 General Fund Expenditures by Departments.
FY 2019-20
Expenditure Type Actual Revised Budget YE Estimates 3rd Qtr Year-
End Estimates
Salaries $7,140,907 $8,338,100 $7,382,363 $7,382,363 $0 0.0%
Benefits 2,642,406 2,736,900 2,710,515 2,710,515 0 0.0%
City Attorney 1,117,768 975,000 905,000 905,000 0 0.0%
Sheriff Contract 6,683,678 7,110,900 7,101,900 7,101,900 0 0.0%
Supplies 661,844 608,025 514,402 514,402 0 0.0%
Professional/Technical 2,960,462 3,025,946 2,887,200 3,127,200 240,000 8.3%
Repairs/Maintenance 3,107,664 3,067,940 2,958,620 2,958,620 0 0.0%
Training/Conference 196,389 311,400 258,246 258,246 0 0.0%
General Liabilities Premium 623,758 769,600 769,600 769,600 0 0.0%
Equipment Replacement 88,450 93,600 93,600 93,600 0 0.0%
Other Misc Expense 405,607 315,975 394,155 394,155 0 0.0%
Preserve 359,155 0 0 0 0 0.0%
Total Opreating Expenditures $25,988,088 $27,353,386 $25,975,600 $26,215,600 $240,000 0.9%
Transfers Out 2,550,752 2,170,500 1,147,200 1,587,200 440,000 38.4%
Total Expenditures $28,538,840 $29,523,886 $27,122,800 $27,802,800 $680,000 2.5%
FY 2020-21 FY 2020-21 Year-End
Variances
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Chart 2 – FY 2020-21 Year-end Estimates - Expenditures by Department
As part of the annual process, Staff recommends adjusting the FY 2020-21 Revised
Budget to align with the third quarter year-end estimates for personnel and non-
personnel. As such, Staff seeks City Council acceptance of $1.1 million budget
adjustments as listed below (Additional details are also presented in Attachment A):
• Personnel – reduce FY 2020-21 Revised Budget by $742,100.
• Non-Personnel - reduce FY 2020-21 Revised Budget by $396,000.
Any changes to year-end estimates will be reported in the preliminary FY 2020-21 year-
end report presented for the City Council’s review in December. Afterward, Staff will
present an audited final report of the Comprehensive Annual Financial Report (CAFR)
in January 2021.
2. FY 2021-22 General Fund Preliminary Budget
Overview
At the March 30 Budget Workshop, Staff presented the budget assumptions for
expenditures and revenues to develop the FY 2021 -22 Preliminary Budget for General
Fund. Based on the assumptions, Staff projected $29.7 million of revenues, which is an
increase of approximately $520,000 or 1.8% over FY 2020-21 revised budget, including
transfers in. For expenditures, Staff estimated $26.9 million, excluding transfers-out.
After adding the estimated transfers-out of $1.9 million, the total FY 2020-21 Preliminary
Budget for expenditures is estimated at $28.8 million, a decrease of $747,400 or 3%
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over the FY 2021-21 revised budget. As a result, the General Fund is projected to have
a surplus of $943,200.
That same evening, Staff presented options to the City Council to fund other possible
priorities with the estimated $943,000 surplus. The options included adding funding to
FY 2021-22 City Council Goals, CalPERS Pension Plan Guidelines, and/or City Council
Policy No. 41 Reserve Policies. The financial guidelines and policies were vetted and
approved by FAC in February and March of 2021 with the goals of addressing a
financial plan for the pension liability and improving the reserve policies.
At the end of the workshop, the City Council directed Staff to modify the FY 2021-22
Preliminary Budget by funding the following programs with the estimated $943,200
surplus:
• $12,000 for Personnel
• $315,000 for City Council Goals (Operating)
• $307,000 for Transfers-Out to Employee Pension Service Fund
• $309,200 for Transfers-Out (additional) to CIP
Since the budget workshop, Staff received additional information resulting in an
increase in revenue projections and an increase in estimated expenditures, as
described below:
• $705,900 for Revenues
• $141,200 for Personnel Expenditures
• $25,000 for Non-Personnel Expenditures
• $477,500 Transfers-Out (additional) to CIP based on new TOT
projections.
Overall, based on the revised assumptions that incorporate City Council’s directives and
new additional information, Staff estimates that the FY 2021-22 Operating Revenues is
$30.1 million (before transfers-in) and Operating Expenditures of $27.1 million, before
transfers-out and excluding one-time expenditures. Despite the added budget, as
illustrated in Table 4 on the next page, Staff estimates a surplus of almost $3 million,
before transfers-out and one-time expenditures. After applying the transfers and one-
time expenditures, the General Fund is estimated to have a surplus of $62,300 by June
30, 2022.
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Table 4: General Fund Revenues and Expenditures Summary
A detailed explanation of the changes for the FY 2021-22 Proposed General Fund
Budget to the Preliminary General Fund Budget is provided below.
FY 2021-22 Revenues Preliminary Budget
Since the Budget Workshop, Staff has received additional information and updated the
revenue projections for FY 2021-22. Overall, revenue, excluding transfers, is projected
to reach $30.1 million, an increase of $705,900 over previously provided projections of
$29.4 million, as described on the next page.
Transient Occupancy Tax (TOT)
At the Budget Workshop, the figures provided to the City Council were prepared based
upon the best information available. Staff projected that TOT revenue would reach $3.5
million during FY 2021-22. Staff remained fairly conservative in its estimates as the
state slowly began the process of reopening. Roughly six weeks have passed since the
Budget Workshop and TOT revenue has shown positive signs in the direction of
recovery as actual revenue has exceeded projections received from Terranea Resort
which contributes roughly 96% of the total TOT revenue. Terranea’s original projection
was $3.3 million.
It is still yet unknown if and when business travel will resume, and how severe the
impact will be to potential future revenue. For this reason, staff remains cautious in its
estimates, increasing revenue projections in three of the four quarters. FY 2018-19 was
used as the baseline as it is the most recent fiscal year unaffected by the pandemic.
The FY 2021-22 first quarter was increased from 40% to 60% of FY 2018 -19 actual
revenue which resulted in an increase of $366,900 over three months. The second
quarter, which contains several major holidays, and the start of the cold and flu season
was left at the target of 70% of FY 2018-19. The third and fourth quarters where
increased 5% from 75% to 80% of FY 2018-19 actual revenue resulting in a combined
increase of $139,000. In total, as shown in Table 5, these adjustments increased FY
2021-22 TOT projections by $505,900 or 14.6% from $3.5 million to $4.0 million. Staff
will continue to monitor leisure travel trends and data provided from Terranea and report
the changes in the year-end report that will be presented to the City Council in
December 2021.
General Fund Recurring One-Time Total
Opreating Revenues 30,075,700$ 30,075,700$
Less: Operating Expenditures (27,103,400) (315,000) (27,418,400)
Structural Surplus/(Deficit) 2,972,300$ (315,000)$ 2,657,300$
Transfers-In 350,000 - 350,000
Less: Tranfers-Out 2,328,800 616,200 2,945,000
Surplus/(Deficit)993,500$ (931,200)$ 62,300$
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Table 5 – FY 2021-22 Preliminary Budget TOT Update
Transient Occupancy Tax
FY 20-21 Budget: $2,836,000
FY 21-22 Proposed Budget: $3,472,500
FY 21-22 Preliminary Budget: $3,978,400
Net Change: +$505,900 or +14.6%
Permits and Fees
Revenue has been adjusted to reflect the approval of the new Master Fee Schedule by
the City Council on April 20, 2021. The adoption of the new schedule is projected to
produce approximately $240,000 in new revenue. Staff is accounting for a slightly more
conservative increase of $200,000 or 10.6% as Staff monitors the inflow of permits &
fees revenue over the upcoming fiscal year.
Permits and Fees
FY 20-21 Budget: $1,805,500
FY 20-21 Proposed Budget: $1,883,100
FY 20-21 Preliminary Budget: $2,083,100
Net Change: +$200,000 or +10.6%
Table 6 on the next page is a summary of the FY 20-21 Preliminary Budget in terms of
revenue.
Q1 Q2 Q3 Q4 Total
Budget Workshop 706,800 881,700 849,100 1,034,900 3,472,500
% of FY 18-19 40% 70% 75% 75%
Preliminary Budget 1,073,700 881,700 911,700 1,111,300 3,978,400
% of FY 18-19 60% 70% 80% 80%
366,900 0 62,600 76,400 505,900
20% 0%5%5%
Change
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Table 6 – FY 2021-22 General Fund Preliminary Budget – Revenues
Chart 3 – FY 2021-22 Preliminary Budget - Revenue Allocation
Revenue FY 2020-21 3rd Qtr
Year-End Estimate
FY 2021-22 Proposed
Budget
FY 2021-22 Preliminary
Budget
Property Tax $14,310,700 $14,960,300 $14,960,300 $0 0.0%
Transient Occupancy Tax 2,836,000 3,472,500 3,978,400 $505,900 14.6%
Sales Tax 1,972,300 2,163,400 2,163,400 $0 0.0%
Permits & Fees 1,805,500 1,883,100 2,083,100 $200,000 10.6%
Franchise Tax 2,150,000 2,150,000 2,150,000 $0 0.0%
Utility Users Tax 2,099,700 1,915,000 1,915,000 $0 0.0%
Other Taxes & Misc. Revenues 3,125,000 2,825,500 2,825,500 0 0.0%
Subtotal $28,299,200 $29,369,800 $30,075,700 $705,900 2.4%
Transfer 230,000 350,000 350,000 0 0.0%
Total Revenues $28,529,200 $29,719,800 $30,425,700 $705,900 2.4%
FY 2020-21 FY 2021-22
FY 2021-22 Variances
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FY 2021-22 General Fund Expenditures
The General Fund expenditures presented at the March 30 Budget Workshop were
estimated at $26.9 million for operating expenditures, and $28.8 million including the
transfers to CIP and Other Funds. Since the Budget Workshop, after adding the
direction received from the City Council and the new revisions identified by Staff, the
revised budget for operating expenditures is $27.4 million, before transfers-out. After
adding the transfers to CIP and Other Funds of $2.9 million, the revised FY 2021-22
Preliminary Budget Expenditures is almost $30.4 million, an increase of almost $1.6
million or 6% over the prior year. Of this increase, almost $1.1 million or 59% is from the
Transfers-Out category, mainly from the approval of one-time additional TOT transfers
to CIP, additional TOT transfers from the increased revenue projections, and a one-time
transfer to the Employee Pension Service Fund. The remaining increase of almost
$486,000 or 2% over prior year is a combination of one -time expenditure supporting the
City Council Goals, re-establishing the neighborhood beautification program, and COLA
adjustments.
The following Table 7 and Chart 4 are a summary of the FY 2021-22 Preliminary
General Fund Expenditures by category and by Department.
Table 7: FY 2021-22 Preliminary General Fund Expenditures – By Category
Proposed Budget Preliminary Budget
Salaries 8,498,500 8,601,400 102,900 1.2%
Benefits 3,327,400 3,377,700 50,300 1.5%
City Attorney 940,000 940,000 0 0.0%
Sheriff Contract 7,150,200 7,150,200 0 0.0%
Supplies 574,500 574,500 0 0.0%
Professional/Technical 2,256,700 2,571,700 315,000 14.0%
Repairs and Maintenance 2,492,400 2,517,400 25,000 1.0%
Training/Conference 325,100 325,100 0 0.0%
General Liabilities Premium 735,400 735,400 0 0.0%
Equipment Replacement Charges 281,500 281,500 0 0.0%
Other Misc. Expense 343,500 343,500 0 0.0%
Total Opreating Expenditures $26,925,200 $27,418,400 $493,200 1.8%
Transfers Out 1,851,300 2,945,000 1,093,700 59.1%
Total Expenditures $28,776,500 $30,363,400 $1,586,900 5.5%
FY 2021-22
Expenditure Type Variance
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Chart 4: FY 2021-22 Preliminary General Fund Expenditures – Allocations by
Department
A detailed explanation of the changes for the FY 2021 -22 Proposed General Fund
Budget to the Preliminary General Fund Budget is provided below.
Personnel Costs
Personnel costs account for the salaries and benefits for City employees, including full-
time, part-time, City Council, and Planning Commissioners. At the March 30 Budget
Workshop, Staff reported that the estimated budget FY 2021-22 for salaries is
approximately $8.5 million and $3.3 million in benefits, totaling approximately $11.8
million. The estimated net increase amount from the FY 2020-21 revised budget is
$751,000 or 7%. As reported in detail at the March 30 workshop, the major increases
are from restoring the funding for positions including Assistant Planner, Building Official
and Permit Technician, new funding for three part-time parking enforcement Staff for
Palos Verdes Nature Preserve, and 1% of COLA and merit increases based on the
City’s current Memorandum of Understanding with Rancho Palos Verdes Employee
Association (RPVEA). To achieve the least amount of growth in salaries, Staff identified
cost savings mainly from streamlining the projections for Recreation and Par ks part-time
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salaries and continuing to underfill and defer vacant positions where possible. In
addition to the budget assumptions presented at the Budget Workshop, the City Council
approved Staff’s request to update the Code Enforcement Officer position to Senior
Code Enforcement Officer for a total added cost of $12,000.
Additionally, the City is in the collective bargaining process with RPVEA. The agreement
for next fiscal year has not been finalized, therefore, the estimates are based on the
same terms from the contract that is currently in place. Since the March 30 Budget
Workshop, Staff has received updated information on the Consumer Price Index (CPI-
U) in the Los Angeles-Long Beach-Anaheim for March 2021. The CPI is reported at
2.2%, which is 1.2% higher than the estimated amount included in the FY 2021-22
budget assumptions, hence, based on this increase, an adjustment of $141,200 has
been added to the Personnel category.
In summary, the revised Personnel category are as follows:
Personnel Costs
FY 20-21 Revised Budget: $11,075,000
FY 21-22 Proposed Budget: $11,825,900
FY 21-22 Preliminary Budget: $11,979,100
FY 21-22 Net Change: +$153,000 or +1%
Non-Personnel Costs
The non-personnel category includes the Los Angeles County Sheriff contract, legal
services, professional and technical services, repairs and maintenance, supplies,
training and conferences, and miscellaneous/other expenses. At the March 30 Budget
Workshop, Staff reported that the FY 2021-22 proposed budget is approximately $15.1
million, a decrease of $1.2 million or 7% over FY 2020-21 revised budget. The decrease
is a combination of the City taking the necessary and prudent steps reviewing
operational spending to maximize budget, while maintaining current high service levels
to the community. The majority of the reductions are due to Staff identifying
maintenance costs that are eligible for funding from restricted Measure W and Measure
R funds instead of using the General Fund. Additionally, the reduced budget resulted
from lower contract costs, lower utility costs, and one-time costs in FY 2020-21 that are
not needed in next fiscal year.
In addition to the budget assumptions presented on March 30, the City Council also
approved funding for the FY 2021-22 City Council Goals (operating) by utilizing a
portion of the General Fund’s estimated surplus of $943,000. The total amount
approved and added to this category is $315,000 and are as follows:
• $100,000 (Public Works) – in coordination with SCE, develop a Utility Resilient
Advancement Master Plan to harden above-ground utility lines including a
tentative timeline to potentially underground utilities; and continue to lobby the
California Public Utilities Commission to modify the requirements for Rule 20A
undergrounding funds to include high fire risk areas.
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• $50,000 (Public Works) - identify alternative energy resources with the capability
to store energy or sell it back to the grid system, which could power the City. The
first phase is to identify potential alternative energy and the cost associated with
this plan.
• $40,000 (Public Works) - Develop an Arterial Fences and Walls Master Plan for
the City Council’s consideration that retains neighborhood identity and describes
the type (material and height) of fence or wall, if any, to be placed along major
arterial streets in the City.
• $50,000 (Community Development) - develop a SWOT analysis of commercial
properties along Western Avenue to identify economic development opportunities
to enhance retail establishments and create mixed-use projects.
• $75,000 (Recreation and Parks) - host five City sponsored events or activities at
the Civic Center throughout the fiscal year.
In addition, since the Budget Workshop, the City Management has identified and
approved a new operating budget of $25,000 for the reinstating the Neighborhood
Beautification Program, mainly for maintenance of neighborhood entry signs and
landscaping.
Inclusive of the changes above, the revised Non -Personnel category for FY 2021-22
Preliminary Budget are as follows:
Non-Personnel Costs
FY 20-21 Revised Budget: $16,278,400
FY 21-22 Proposed Budget: $15,099,300
FY 21-22 Preliminary Budget: $15,439,300
FY 21-22 Net Change: +$340,000 or +2%
Transfers Out
The Transfers-Out category in expenditures includes the transfers to the CIP and other
funds such as the City’s Improvement Authority for Portuguese Bend and Sub -region
One. At the March 30 Budget Workshop, Staff reported that the estimated FY 2021-22
General Fund transfers to CIP would be approximately $1.8 million. This amount is
based on the estimated TOT revenues from the Terranea Resort of $3.3 million less the
cumulative annual increases in the public safety contract of $1.6 million.
Additionally, other Transfers-Out includes General Fund transfers to Subregion One
(Ocean Front Estates open space areas) and the Improvement Authority. During the
Budget Workshop, Staff reported that the General Fund will need to transfer funds to
subsidize Subregion One in the amount of $30,000 and the Improvement Authority for
Portuguese Bend for $55,000, totaling $85,000 for FY 2021 -22.
16
In addition to the budget assumptions presented above, the City Council also approved
funding related to the CalPERS Pension Plan Guidelines and City Council Policy No. 41
Reserve Policies by utilizing a portion of the General Fund’s estimated $943,200
surplus. The total amount approved and added to the Transfers-Out category is
$616,200 and are as follows:
• $307,000
o General Fund transfers-out to the Employee Pension Service Fund
o Based on CalPERS Pension Plan Guidelines
• $309,200
o Additional General Fund transfers to CIP to mitigate the reduced transfers
due to the revenue loss from TOT in FY 2020-21 and the anticipated loss
in FY 2021-22.
o Based on City Council Policy No. 41 Reserve Policies
Lastly, due to the increase in Terranea’s TOT projected revenues, the Transfers-Out
would also increase an additional $477,500. After adding the City Council’s direction
above and the increase in TOT transfers, the revised Transfers-Out category for FY
2021-22 Preliminary Budget are as follows:
Transfers-Out
FY 20-21 Revised Budget: $2,170,500
FY 21-22 Proposed Budget: $1,851,300
FY 21-22 Preliminary Budget: $2,945,000
FY 21-22 Net Change: +$1,093,700 or +59.1%
FY 2021-22 Estimated Fund Balance
Based on the adjusted revenue projections and the identified additions to the
expenditures, the estimated General Fund balance on June 30, 2022 would be
approximately $22.5 million. Compared to the estimate of $23.4 million presented at the
March 30 Budget Workshop, the fund balance is projected to be reduced by $881,000
or 4%. Additionally, the City Council Reserve Policy of 50% would increase by
$246,600, resulting in a total of $1.1 million or 11% reduction in Unrestricted Excess
Reserve since the Budget Workshop. As previously mentioned, the majority of the
reductions in reserves is due to the additional transfers of almost $800,000 to the CIP
Fund to replenish the revenue loss that CIP received from the prior year.
Overall, FY 2021-22 is projected to end the year again with a healthy Unrestricted
Excess Reserve of $8.8 million, a decrease of $539,100 or 6% to the estimated FY
2020-21 Unrestricted Excess Reserve, as summarized in Table 8 on the next page.
17
Table 8: FY 2021-22 Estimated Fund Balance
FY 2021-22 One-Time and Recurring Revenues and Expenditures
Pursuant to City Council Policy No. 45, the City Council shall adopt an annual budget
where recurring expenditures do not exceed recurring revenues, and ongoing program
expenditures are not funded with one-time revenue sources. In accordance with this
policy, Table 9 below illustrates that the FY 2021-22 Preliminary Budget meets this
requirement. As previously mentioned, the General Fund is estimated to have a surplus
of almost $3 million before one-time expenditures and transfers-out. After including all
expenditures, the General Fund is estimated to have a surplus of $62,300.
General Fund
FY 2020-21
Year-End
Estimates
FY 2021-22
Proposed
Budget
FY 2021-22
Prelim
Budget
FY 2021-22
Changes
%
Changes
Beginning Fund Balance - 7/1/2021 21,748,709 22,475,109 22,475,109
Add: Revenues 28,299,200 29,369,800 30,075,700 705,900 2%
Add: Transfers-In 230,000 350,000 350,000 - 0%
Total Revenues 28,529,200 29,719,800 30,425,700 705,900 2%
Less: Expenditures (26,215,600) (26,925,200) (27,418,400) 493,200 2%
Less: Transfers to CIP (1,557,200) (1,766,300) (2,553,000) 786,700 45%
Less: Transfers to Pension - - (307,000) 307,000 0%
Less: Other Transfers-Out (30,000) (85,000) (85,000) - 0%
Total Expenditures (27,802,800) (28,776,500) (30,363,400) 1,586,900 6%
Unaudited Ending Fund Balance - 6/30/2022 22,475,109 23,418,409 22,537,409 (881,000) -4%
50% Reserve Policy 13,107,800 13,462,600 13,709,200 246,600 2%
Unrestricted Excess/(Deficit) Reserve - 06/30/22 9,367,309 9,955,809 8,828,209 (1,127,600) -11%
18
Table 9 – General Fund Recurring vs. One-time Revenues and Expenditures
101 - GENERAL FUND
Revenue Type Recurring One-time Total
Property Tax 14,960,300 - 14,960,300
Transient Occupancy Tax 3,978,400 - 3,978,400
Sales Tax 2,163,400 - 2,163,400
Franchise taxes 2,150,000 - 2,150,000
Utility Users Tax 1,915,000 - 1,915,000
Permits & Fees 2,083,100 - 2,083,100
Other Taxes & Misc. Revenues 2,825,500 - 2,825,500
TOTAL REVENUES 30,075,700 - 30,075,700
Expenditure by Program Recurring One-time Total
City Council 110,700 - 110,700
City Attorney 955,000 - 955,000
Public Safety/Law Enforcement 7,487,800 - 7,487,800
City Administration 3,155,200 - 3,155,200
Finance 1,571,600 1,571,600
Community Development 3,606,700 50,000 3,656,700
Public Works 5,006,900 190,000 5,196,900
Recreation & Parks 3,286,400 75,000 3,361,400
Non-department 1,923,100 - 1,923,100
TOTAL EXPENDITURES 27,103,400 315,000 27,418,400
STRUCTURAL SURPLUS/(DEFICITS) 2,972,300 (315,000) 2,657,300
Transfers in 350,000 - 350,000
Transfers out 2,328,800 616,200 2,945,000
SURPLUS/(DEFICITS) 993,500 (931,200) 62,300
FY 2021-22 RECURRING VS. ONE-TIME REVENUES AND EXPENDITURES
19
Capital Improvement Program and Special Revenue Funds
In addition to the General Fund Budget Workshop, on April 12, 2021, the City Council
conducted a workshop focusing on the Capital Improvement Program (CIP). Staff
reported that in light of COVID-19, the City’s CIP 5-Year Program was prepared differently
to align with the revised available funding sources. The lists of projects were re-assessed
due to the drop in Transient Occupancy Tax (TOT) revenue, which largely funds the City’s
CIP projects without having to utilize CIP Reserves. The loss in TOT revenue reduced
the transfer from General Fund to the CIP Fund in FY 2019 -20 by over $1.7 million and
FY 2020-21 by over $2.9 million.
The re-assessed projects were then prioritized by the Public Works Department and
vetted by the City’s Infrastructure Management Advisory Committee (IMAC). During the
CIP Budget Workshop, Staff provided the City Council information on the different
categories of the CIP Projects including Completed Projects, On -going Projects, New
Projects, and a Wants/Needs List of projects. At the CIP Budget Workshop, City Council
provided Staff with the following direction:
• Separate the “Needs/Wants” section of the CIP into two sections- one for “Needs”
and one for “Wants”
• Ladera Linda Park and Community Center
o Include funding for project management in FY2021 -22
• Hesse Park Athletic Field
o Identify solution to gophers and make the field playable
• Bubbles Statue
o Seek volunteer resources
o Consider incorporating into Lower Point Vicente Master Plan project
• Restroom Improvements at PVIC
o Include funding for the project in FY2021-22
• Pavement Management Program – Arterial Roadway Rehabilitation
o Include minor median landscaping in projects
o Include path improvements in projects adjacent to a rterial roads
• Pavement Management Program – Residential Roadway Rehabilitation
o No more than one additional year of deferment
o Evaluate program to ensure that a treatment is not automatically applied on
the basis of order; rather that a need is clearly established before a
treatment is applied
• Palos Verdes Drive South Intersection Improvements
o Include funding for construction and associated costs in FY2021-22
• Palos Verdes Drive East Widening and Path Improvements near Bronco Drive
o Seek grant funding so that construction can be implemented sooner than
later
• Western Avenue Beautification
o Include funding for final engineering
• Traffic Calming – PV Nature Preserve Parking Solutions
o Defer construction and associated costs to FY2022-23
20
• Traffic Calming Program – Citywide
o Include roundabout pilot project at PVDS & Forrestal in CIP
o Include roundabout education outreach
• Walking Paths Program
o Propose a new program to construct path improvements along streets
• Storm Drain Projects
o Prioritize flood control projects
Staff made revisions to the proposed CIP based on Council direction as follows:
• Needs/Wants List
o Staff determined that separating the Needs/Wants List into a Needs List
and a Wants List will be time consuming because it requires development
of a methodology and applicable criteria. Staff will work with the
Infrastructure Management Advisory Committee to develop a methodology
for consideration as part of the next CIP cycle.
• Ladera Linda Park and Community Center
o Included funding for project management in FY2021-22.
• Hesse Park Athletic Field
o Staff will identify solutions to gophers and make the field playable through
the operating maintenance budget as the envisioned effort does not rise to
the level of a CIP project.
• Bubbles Statue
o Staff will seek volunteer resources and will consider incorporating into
Lower Point Vicente Master Plan project as part of future CIP cycles.
• Restroom Improvements at PVIC
o Included funding to begin the project in FY2021-22. The project is
separated into two phases: the exterior restrooms and the interior
restrooms. For FY2021-22, the exterior restrooms are funded, which are in
greater need of rehabilitation. The interior restrooms will be considered for
funding in a future year to be determined.
• Pavement Management Program – Arterial Roadway Rehabilitation
o Minor median landscaping path improvements adjacent to arterial streets
will be included in projects to the extent feasible.
• Pavement Management Program – Residential Roadway Rehabilitation
o The program is currently on hold until the FY2021-22 pavement
assessment is completed and can be used to clearly establish Citywide
needs; and the updated program will be considered in the next CIP cycle.
• Palos Verdes Drive South Intersection Improvements
o Included funding for construction and associated costs in FY2021-22; with
the exception of the intersection at Forrestal Drive, which will include the
Council-directed roundabout pilot project. Any permanent improvements at
the Forrestal Drive intersection will be based on the outcome of the
roundabout pilot project and will start in FY2022-23.
• Palos Verdes Drive East Widening and Path Improvements near Bronco Drive
21
o Staff will seek grant funding so that construction can be implemented
sooner than later.
• Western Avenue Beautification
o Concept plan work is anticipated to be completed in FY2021 -22 and final
engineering will be considered upon completion of the concept plan during
the next CIP cycle.
• Traffic Calming – PV Nature Preserve Parking Solutions
o As directed by Council, Staff excluded construction and associated costs
from the FY 2021-22 CIP so that the effect of the permit parking program
could be evaluated first. Construction and associated costs will be
determined after the study is completed and will be considered in the next
CIP cycle.
• Traffic Calming Program – Citywide
o A roundabout pilot project at Palos Verdes Drive South and Forrestal
Drive will be included as part of this program and will incorporate
roundabout education outreach.
• Walking Paths Improvement Program
o A new City-wide walking paths improvement program will be developed in
FY 2021-22 for potential funding in future CIP cycles. This program would
apply to locations where Arterial Roadway Rehabilitation is not scheduled
to occur.
• Storm Drain Projects
o Staff will prioritize flood control projects as funding opportunities become
available.
Additionally, staff recently learned that the City application for a Federal Highway Safety
Improvement Program (HSIP) grant for guardrail improvements on Palos Verdes Drive
East was approved in the amount of $999,900. This project was added to the FY 2021-
22 CIP.
The FY2021-22 CIP is based on the established City practice of funding typical CIP
projects with the annual TOT transfer budget without utilizing funds from the CIP
Reserve. Accommodating increases to the CIP to include all of the projects Council
expressed interest in pursuing would require additional staffing, and the proposed
General Fund for FY 2021-22 does not currently have capacity to increase staff levels at
this time. Minor increases could be evaluated against existing workload and may be
feasible to pursue with current staffing.
For FY 2021-22, the proposed funding for the CIP is slightly more than $8 million and
summarized as follows:
22
Table 10: FY 2021-22 Preliminary CIP Budget
Table 11 below is a list of the proposed 22 projects that will be funded in FY 2021-22.
Refer to Attachment D for details on the proposed projects to be funded. Projects that
have previously not been allocated funding are designated with project codes that
include “New” or “LY” (for Last Year).
Table 11: FY 2021-22 Proposed CIP Projects
Fund Fund Name
FY 2021-22
Preliminary Budget
202 Gas Tax 700,000
211 1911 Act 80,000
215 Prop C 995,000
220 Measure R 1,285,000
221 Measure M 150,000
221 Measure M (Grant)600,000
310 CDBG 150,000
330 CIP 2,945,000
331 Federal Grants 999,900
340 Bicycle & Ped (TDA)110,000
TOTAL $8,014,900
Project Code Project Name
8302 Palos Verdes Drive South Landslide Area Resurfacing Program
8304 Portuguese Bend Landslide Remediation
8404 Fence Replacement Program
8405 Ladera Linda Park and Community Center
8411 Lower Point Vicente Parking Lot Improvements
8503 New Civic Center Complex
85LY1 Restroom Improvements and Point Vicente Interpretive Center
85New1 Facilities Asset Management Program
8701 Storm Drain Asset Management Program
8718 Stormwater Drainage Improvements - 6415 Corsini Place
8004 Traffic Signs Replacement Program
8801 Sidewalk Repair and Replacement Program
8809 Western Avenue Traffic Congestion Improvements
8810 CDBG – ADA Infrastructure Improvements
8828 Palos Verdes Drive South Intersection Improvements
88LY5 Arterial Roadways Rehabilitation – Silver Spur Road (North of Hawthorne Boulevard)
88New1 Pavement Management Program – Triennial Update
88New2 Traffic Calming – PV Nature Preserve Parking Solutions
88New3 Traffic Calming - Citywide
88New6 Guardrail Improvements along Palos Verdes Drive East
88New7 Arterial Roadways Rehabilitation – Silver Spur Road (South of Hawthorne Boulevard)
88New8 Walking Path Improvements along Crest Road
23
At the close of FY 2020-21 the CIP Fund, largest funding source for the CIP, is
estimated to have a fund balance of $24.5 million. After applying the City Council
reserve policy of $5 million, the excess reserve is $19.5 million. Staff recommends that
the fund balance of the CIP Fund (Fund 330) not be utilized for the CIP at this time, and
the proposed CIP be based solely on using unspent balances of the other restricted
funds, to the extent allowed by the associated restrictions, and TOT revenue that is
expected to be transferred to the CIP Fund (Fund 330) in FY 2021-22 through FY 2025-
26.
Overall, as illustrated in Table 12 below, the Capital Improvement Program comprised
of the CIP Fund and Special Revenue Funds. The CIP Fund is estimated to end FY
2020-21 with a fund balance of $24.5 million. The detailed capital project listing along
with related project costs, funding sources and project data sheets are attached to this
report for the City Council’s consideration (Attachment C). Based on these assumptions,
the estimated CIP fund balance on June 30, 2022, would be over $24.3 million. After
applying the City Council’s Reserve Policy of $5.0 million, the CIP Fund is estimated to
have a healthy Unrestricted Excess Reserve of $19.3 million.
Table 12 – Summary of FY 2021-22 Capital Improvement Budget by Fund
Special Revenues
Special Revenues are used to account for taxes and other revenues set aside for a
specific or restricted purpose. The City’s major special revenue funds are Gas Tax,
Proposition A, Proposition C, Measure R, and Measure M and Quimby. Most of the
funding for special revenues are designated for street maintenance, public right -of-way
maintenance, park upgrades, park maintenance, and transit related expenses. Staff
ensures that the special revenue funds are utilized for any qualified project before CIP
reserves are appropriated.
Capital
Improvement Gas Tax Measure R Federal
Grant Proposition C
Other
Special
Revenues
Beginning Fund Balance - 7/1/21 24,538,508 346,636 923,041 - 399,511 4,086,001
Add: Revenues 200,000 1,955,500 547,500 999,900 705,200 3,227,700
Add: Transfers In 2,553,000 - - - - -
Total Revenues 2,753,000 1,955,500 547,500 999,900 705,200 3,227,700
Less: Capital Project (2,945,000) (700,000) (1,285,000) (999,900) (995,000) (1,090,000)
Less: Operating Expenses - (930,000) - - - (2,105,400)
Less: Transfers Out - - - - - -
Total Expenditures (2,945,000) (1,630,000) (1,285,000) (999,900) (995,000) (3,195,400)
Estimated Ending Fund Balance - 6/30/22 24,346,508 672,136 185,541 - 109,711 4,118,301
Reserve Policy 5,000,000 - - - - 1,938,900
Excess Reserve - 06/30/22 19,346,508 672,136 185,541 - 109,711 2,179,401
*Other Special Revenues - Prop A, 1911 Act, Measure M, Abalone Cove, CDBG, TDA Article 3 (Bicycle & Ped Access), Quimby
24
Table 13 below is a summary of the estimated FY 2021-22 fund balances for the Capital
Infrastructure Program Fund and Special Revenue Funds. These fund balance amounts
are based on estimated project costs, equipment needs, and other non-General Fund
expenditures expected next year.
Equipment Replacement
The Equipment Replacement Fund (ERF) is an internal service fund that is used to
accumulate funding to replace City equipment, furniture, and vehicles at the end of the
designated life cycle. The equipment replacement charges are General Fund
expenditures for all departments and the same amounts are then recorded as revenues
in the ERF.
Based on the recently modified City Council Policy No. 41 Reserve Policies, the City will
maintain a minimum reserve of 75% but no more than 100% of the estimated
replacement cost for equipment assets that are due to be replaced in the City’s next
fiscal year. Staff estimates that ERF will continue to have excess reserves the end of FY
2021-22. Therefore, Staff is recommending annual charges of $308,400 to meet the
minimum reserve of 75% instead of 100% of estimated replacement costs. The same
amount is recorded as revenues in ERF plus estimated interest earned of 22,000. For
expenditures, the estimated amount including depreciation is approximately $707,800 or
30% of the total replacement value. The same as previous years, before replacing any
fully funded equipment/vehicles, Staff will continue to assess the status and extend the
life of the asset when possible.
As a result, the projected fund balance on June 30, 2022 is $1.9 million and after
applying the $1.8 million City Council policy reserves, the ERF is estimated to end the
year with an excess reserve of $135,600.
25
Table 13 – Capital Improvement Program and Special Revenues Fund Balance
Review of Utility Users Tax (UUT)
The UUT is a source of revenue for the City that continues to be a necessary revenue
for the City’s operating needs. On March 30, during the budget workshop, the City
Council affirmed to continue the 3% rate for UUT. Therefore, the FY 2021-22
Preliminary Budget for General Fund includes approximately $2.1 million or
approximately 7% of the total General Fund revenues.
ADDITIONAL INFORMATION:
American Rescue Plan Act of 2021 (Update)
At the March 30 Budget Workshop, Staff reported to the City Council that in the next few
months, the City Council will be asked to consider funding options on a possible City
allocation from the $1.9 trillion American Rescue Plan Act of 2021 (ARPA). Since then,
Staff continues to research ARPA and attends informational presentations that are
available for local agencies. Overall, there is no new major available information on the
ARPA. In summary, the ARPA’s most current information remains the same as provided
in early March by the Government Finance Officers Association and the League of
California Cities. The eligible uses for the City’s allocation of $7.8 million may include:
• Revenue replacement for the provision of government services to the extent the
reduction in revenue is due the COVID-19 public health emergency relative to
revenues collected in the most recent fiscal year prior to the emergency.
• Premium pay for essential workers.
Capital
Improvement
Equipment
Replacement
Special Revenues
& Other Funds
Estimated Beginning Fund Balance - 7/1/2021 24,538,508 2,282,600 14,213,223
Add: Revenues 200,000 330,400 8,936,700
Add: Transfers-In from General Fund 2,553,000 - 337,000
Total Revenues 2,753,000 330,400 9,273,700
Less: Expenditures (2,945,000) (707,800) (10,212,600)
Less: Transfers-Out - - (350,000)
Total Expenditures (2,945,000) (707,800) (10,562,600)
Unaudited Ending Fund Balance - 6/30/2022 24,346,508 1,905,200 12,924,323
Restricted by City Council Policy (5,000,000) (1,769,600) (1,938,900)
Unrestricted Excess/(Deficit) Reserve - 06/30/22 19,346,508 135,600 10,985,423
26
• Assistance to small businesses, households, and hard-hit industries, and
economic recovery.
• Investments in water, sewer and broadband infrastructure.
In the draft guideline released by the Department of Treasury on May 10, the ARPA
funds are intended to give a broad latitude on the use of the fund s, however the use
must be for government services. It also explicitly states that replenishing of reserves,
paying down pension obligations, and payment on any debt instruments are ineligible
use of ARPA funds.
Once the City’s ARPA allocation of $7.8 million becomes available, the Finance
Advisory Committee, at its May 6 meeting, recommended that the City Council consider
using up to 50% of the ARPA allocation to fund the Ladera Linda Park and Community
Center Project based on the following reasons:
• Project is ready and eligible for ARPA funds under revenue replacement.
o Due to the sudden revenue loss from the Transient Occupancy Tax (TOT)
over the last 18 months, the City may use ARPA funds for the purpose of
revenue replacement. The City’s estimated revenue loss since the pandemic
is $4.7 million.
o Since over 90% of the City’s TOT is transferred to the CIP to fund capital
projects, it would be an opportunity to utilize this grant and replace the
revenue loss in CIP caused by the pandemic.
o Additionally, by applying for the revenue replacement section of the ARPA,
the City may have more control on how funds can be used for capital projects.
Whereas the other eligible uses are restricted for a specific purpose (i.e.
infrastructure is listed for water, sewer, and broadband).
• Timing.
o The funding for ARPA must be spent by December of 2024 . Based on the
current staffing capacity and the scheduled projects from the 5-year CIP
presented to the City Council on April 12, 2021, FAC’s opinion is that it would
seem unattainable to schedule additional capital projects and spend more
than 50% of the ARPA funds by 2024.
Finance Advisory Committee (FAC)
On May 6, 2021, Staff presented the updated FY 2020-21 Year-End Budget Report and
FY 2021-22 Preliminary Budget to the FAC. The presentation of the estimated FY 2020-
21 year-end and the revised budget assumptions were unanimously received and filed
by the Committee.
CONCLUSION:
Currently, Staff is estimating that the General Fund will end FY 2021-2022 with a
healthy Unrestricted Excess Reserve of over $8.8 million. This is a reduction of over
$1.1 million since the March 30 Budget Workshop. Though, of this amount,
27
approximately $800,000 or 72% are additional transfers to CIP from the increased TOT
projections and City Council approval of one-time transfers to replenish the revenue
loss that the CIP experienced in the prior year.
The CIP Fund is estimated to end FY 2021-22 with a fund balance of $24.3 million. After
applying the City Council Reserve Policy of $5 million, the CIP Fund is also estimated to
have a healthy fund balance of over $19.3 million. The Equipment Replacement Fund
and all Special Revenues Funds are also estimated to end FY 2021-22 with stable fund
balances. The Equipment Replacement Fund is estimated to have a fund balance of
almost $1.9 million and all other Special Revenue Funds are estimated at approximately
$11 million at the end FY 2021-22.
Staff seeks City Council acceptance of the Preliminary FY 2021-22 Budget consisting of
the General Fund, Capital Improvement Program, and Special Revenues, excluding the
Improvement Authorities. Any direction from the City Council based on the figures
presented in this report will be incorporated in the draft budget that Staff will be
presenting at a duly noticed public hearing to be held by the City Council on June 1,
2021.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action s are available for
the City Council’s consideration:
1. Provide Staff with further direction for consideration at the budget public
hearing on June 1, 2021.
2. Discuss and take other action related to this item.
28
ATTACHMENT A
FY 2020-21 Proposed Budget Adjustments for Savings
Account Type Department Fund
Account
Object Code Description
FY 2020-21
Proposed Budget
Adjustments
Personnel
Salaries
City Administration, Community
Development, Public Works,
Recreation and Parks
General Fund 4101 - 4105 Savings from City-wide vacancies, deferred
recruitments.(715,800)$
Benefits
City Administration, Community
Development, Public Works,
Recreation and Parks
General Fund 4201 - 4207 Savings from City-wide vacancies, deferred
recruitments.(26,300)
Total - Personnel (742,100)$
Non-Personnel
Professional/Technical
City Administration, Community
Development, Public Works,
Recreation and Parks
General Fund 5101 Savings from contracting and consulting
services.(138,800)
Repairs & Maintenance Public Works, Community
Development, Recreation & Parks General Fund 5201 Savings from contracts and deferred services
due to closures. (109,300)
Legal Services City Attorney General Fund 5101-5119 Savings related to legal services.(70,000)
Training/Conference
City Administration, Community
Development, Public Works,
Recreation and Parks
General Fund 4601, 6001, 6002 City-wide savings from trainings and
conferences.(53,200)
Sheriff Contract Special Programs General Fund 5111-5116 Savings from Special Programs. (15,400)
Supplies and Other Misc.
Expenses
City Administration, Community
Development, Public Works,
Recreation and Parks
General Fund 4310-4901, 6201 Savings from supplies and small equipment.(9,300)
Total - Non-Personnel (396,000)$
Total Proposed Budget Adjustments -
General Fund (1,138,100)$
A-1
Actuals
FY 2017-18
Actuals
FY 2018-19
Actuals
FY 2019-20
Projected
Year-End
FY 2020-21
Budget
Workshop
FY 2021-22
Preliminary
Budget
FY 2021-22
3102-3103 Property Tax 7,840,208 8,236,989 8,576,363 8,553,800 8,997,000 8,997,000
3107 Property Tax in Lieu of VLF 4,663,495 4,920,186 5,150,914 5,275,900 5,533,300 5,533,300
3108 Redevelopment Property Tax Trust 33,760 50,255 55,594 31,000 30,000 30,000
3110 Property Transfer Tax 490,796 359,706 401,021 450,000 400,000 400,000
13,028,259 13,567,136 14,183,892 14,310,700 14,960,300 14,960,300
3101 Golf Tax 402,732 429,049 394,765 450,000 429,000 429,000
3111 Franchise Taxes 2,128,727 2,149,743 2,146,037 2,150,000 2,150,000 2,150,000
3112 Sales and Use Tax 2,437,988 2,575,202 2,079,675 1,900,000 2,079,700 2,079,700
3113 Sales Tax - PW (PSAF)82,079 85,979 83,667 72,300 83,700 83,700
3114-3117 Utility Users Tax 1,837,689 1,917,107 1,912,370 2,099,700 1,915,000 1,915,000
3120-3121 Transient Occupancy Tax 5,615,045 5,645,497 3,909,799 2,836,000 3,472,500 3,978,400
3210 Business License Tax 887,276 945,792 896,166 715,000 795,000 795,000
13,391,536 13,748,369 11,422,479 10,223,000 10,924,900 11,430,800
3202 Building & Safety Permits 1,209,868 1,152,758 954,408 985,000 990,000 1,095,100
3203 Building & Safety Plan Check 353,155 393,433 335,342 312,000 315,000 348,500
3205 Film Permits 37,125 2,930 20,081 2,000 20,000 22,100
3206 Animal Control Fees 31,835 31,365 26,734 20,000 26,000 28,800
3207 Building & Safety Fees 858 1,367 977 500 1,000 1,100
3208 Building & Safety State Building Standard 660 (521)559 500 1,000 1,100
3209 Building & Safety Geology Fees 132,649 128,272 124,614 112,900 112,900 124,900
3212 Business License Penalty 5,784 12,501 20,505 9,000 12,900 12,900
3213 Parking Permits 330 440 628 300 500 600
3214 Parking Decals 665 988 590 500 300 300
3215 Plan & Zone Permits 341,424 401,764 330,124 305,000 320,000 354,000
3216 Plan - Investigation 3,076 -----
3217 View Restoration Fees -5,106 5,106 10,200 10,200 11,300
3218 Plan - Misc. Fees 8,572 7,769 7,848 8,000 8,000 8,800
3219 Right of Way Permits 77,689 74,329 106,186 45,600 74,600 82,500
3220 Dumpster Permits 4,018 4,606 3,626 3,000 3,600 4,000
2,207,708 2,217,107 1,937,328 1,814,500 1,896,000 2,096,000
3501 Tow Fees 8,383 6,225 5,976 3,000 5,800 5,800
3502 False Alarm Fines 11,400 18,200 11,250 4,800 4,800 4,800
3503 Misc. Court Fines 91,165 91,460 95,301 92,900 61,800 61,800
4140-3504 Code Enforcement Citations 32,805 12,674 15,338 22,000 22,000 22,000
143,753 128,559 127,865 122,700 94,400 94,400
3602 Rental/Leases 226,798 171,200 158,929 249,100 224,100 224,100
5120-3602 Rent - Other Recreational Facilities --5,173 2,400 2,600 2,600
5130-3602 Rent - Hesse Park --30,436 3,000 30,000 30,000
5140-3602 Rent - Ryan Park 43,647 19,595 9,181 1,900 14,300 14,300
5150-3602 Rent - Ladera Linda 8,799 6,971 2,593 -3,100 3,100
5180-3602 Rent - PVIC 208,603 235,056 141,694 (25,800)97,600 97,600
0000-3602 Other Rental Income ------
487,847 432,822 348,006 230,600 371,700 371,700
206,893 366,409 358,232 160,000 160,000 160,000
3401 Engineering Fees 198 -----
5160-3411 Shoreline Parking Lot Fees 245,941 215,341 237,209 350,000 232,800 232,800
5120-3412 Program/Event Fees --5,723 100 4,200 4,200
5131-3412 Program/Event Fees --42,642 8,100 31,000 31,000
5170-3412 Program Fees 5,557 5,972 --6,400 6,400
5190-3412 REACH - Program Fees 10,456 13,305 2,772 -1,000 1,000
5416-3504 Parking Enforcement ----120,000 120,000
3906 Sale of Signs/Services 150 -----
262,302 234,618 288,346 358,200 395,400 395,400
3301 Federal Grant Income 64,483 -----
9101-3301 Federal Grant Income ---515,300 --
3302 Motor Vehicle in Lieu 17,121 1,359 ----
81,604 1,359 -515,300 --
Other Revenue
Total Rentals
Interests
Charges for Services
Total Charges For Services
Intergovernmental Revenue
Total Intergovernmental
Total Other Taxes
Other License & Permit
Total Other License & Permit
Fines & Forfeitures
Total Fines & Forfeitures
Rentals
Statement Of Revenues - All Funds
General Fund
Property Taxes
Total Property Taxes
Other Taxes
B-1
Actuals
FY 2017-18
Actuals
FY 2018-19
Actuals
FY 2019-20
Projected
Year-End
FY 2020-21
Budget
Workshop
FY 2021-22
Preliminary
Budget
FY 2021-22
Statement Of Revenues - All Funds
3801 Special Fund Administration 89,700 169,356 149,507 115,000 204,500 204,500
5170-3901 Donations - Special Events 5,400 4,700 100 -1,000 1,000
5180-3901 Donations - PVIC 11,667 8,411 8,423 500 1,000 1,000
5190-3901 Donations - REACH 372 1,244 942 -800 800
3901 Donations - General 1 -----
3902 CASP Fees 4,253 7,604 5,635 4,500 4,500 4,500
3904 RDA Loan Payment 117,694 139,938 114,494 298,800 154,400 154,400
3908 Successor Agency Adminstration 50,000 --16,000 16,000 16,000
5180-3701 PVIC Gift Shop 136,013 137,551 92,494 7,900 63,400 63,400
1430-3999 Misc. Revenues 1,640 2,600 1,360 1,500 1,500 1,500
3999 Misc. Revenues 173,007 333,240 184,904 120,000 120,000 120,000
589,747 804,644 557,859 564,200 567,100 567,100
30,399,649 31,501,023 29,224,007 28,299,200 29,369,800 30,075,700
Transfer In Public Safety Grant 140,000 130,000 175,000 140,000 200,000 200,000
Transfer in Measure A Maintenance 90,000 90,000 100,000 90,000 150,000 150,000
230,000 220,000 275,000 230,000 350,000 350,000
30,629,649 31,721,023 29,499,007 28,529,200 29,719,800 30,425,700
3304 State Gas Tax - 2103 167,001 142,726 293,467 291,500 376,000
3305 State Gas Tax - 2105 232,717 234,405 217,102 190,200 245,000
3306 State Gas Tax - 2106 144,561 144,587 127,927 116,100 141,000
3307 State Gas Tax - 2107 302,867 294,790 274,133 249,700 311,800
3308 State Gas Tax - 2107.5 6,000 6,000 6,000 6,000 6,000
3309 State Gas Tax - 2031 197,680 837,064 737,134 565,700 831,800
1,050,826 1,659,572 1,655,763 1,419,200 -1,911,600
3999 Misc. Revenues 63,892 48,179 49,279 38,600 38,500
3601 Interest on Investments 918 7,466 21,853 5,400 5,400
1,115,636 1,715,217 1,726,895 1,463,200 -1,955,500
3601 Interest on Investments 333 541 501 200 200
333 541 501 200 -200
3102 Assessments 2,564 2,782 2,882 2,300 2,300
3601 Interest on Investments 345 600 597 200 200
2,909 3,382 3,479 2,500 -2,500
3102 Assessments 659,534 694,107 725,690 660,000 615,200
3999 Misc. Revenues ---210,000 -
3601 Interest on Investments 24,921 37,878 24,346 13,000 13,000
684,455 731,985 750,036 883,000 -628,200
3601 Interest on Investments 5,652 ----
5,652 -----
Interest
Beautification Fund
1911 Act Fund
Other Taxes
Other Revenue
Interest
Total 1911 Act Fund
Beautification Fund
Interest
Total 1972 Act Fund
El Prado Fund
Other Taxes
Interest
Total El Prado Fund
Interest
Total State Gas Tax Fund
1972 Act Fund
All Other Funds
State Gas Tax Fund
Intergovernmental Revenue
Total Intergovernmental Revenue
Other Revenue
Total Other Revenue
Total Operating Revenue
Inter-Fund Transfers
Total Transfers In
Total General Fund
B-2
Actuals
FY 2017-18
Actuals
FY 2018-19
Actuals
FY 2019-20
Projected
Year-End
FY 2020-21
Budget
Workshop
FY 2021-22
Preliminary
Budget
FY 2021-22
Statement Of Revenues - All Funds
3302 Used Oil Payment 10,920 22,644 22,269 10,000 10,000
10,920 22,644 22,269 10,000 -10,000
3406 AB 939 Fees 219,802 188,142 194,632 132,000 116,400
3601 Interest on Investments 5,281 8,680 7,564 4,600 4,600
236,003 219,466 224,465 146,600 -131,000
3303 AB 2766 Revenue 54,916 55,414 53,834 53,500 57,400
3601 Interest on Investments 949 1,413 1,915 1,500 1,500
55,865 56,827 55,749 55,000 -58,900
3303 Proposition "C" Sales Tax 665,051 714,128 686,691 696,200 699,000
3601 Interest on Investments 8,257 15,733 14,727 6,200 6,200
673,308 729,861 701,418 702,400 -705,200
3303 Proposition "A" Sales Tax 802,855 860,943 827,835 839,400 842,200
3601 Interest on Investments 26,968 38,887 46,964 10,500 10,500
9101 Transfers in from State Grants -300,000 ---
829,823 1,199,830 874,799 849,900 -852,700
Public Safety Fund
3302 CA Brulte (COPS)139,416 148,747 155,948 158,800 156,500
3601 Interest on Investments 1,227 2,116 2,131 1,200 1,200
140,643 150,863 158,079 160,000 -157,700
3303 Measure "R" Sales Tax 498,787 535,750 514,282 535,400 537,500
3601 Interest on Investments 27,599 34,139 18,778 10,000 10,000
526,386 569,889 533,060 545,400 -547,500
3303 Measure "M" Sales Tax 452,015 603,557 578,741 528,200 1,192,400
3601 Interest on Investments 1,205 1,365 1,877 1,800 1,800
453,220 604,922 580,618 530,000 -1,194,200
Total Measure "R" Fund
Measure "M" Transit Sales Tax Fund
Intergovernmental Revenue
Interest
Total Measure "M" Fund
Intergovernmental Revenue
Interest
Total Public Safety Fund
Measure "R" Transit Sales Tax Fund
Intergovernmental Revenue
Interest
Intergovernmental Revenue
Interest
Transfers in
Total Proposition "A" Fund
Total AQMD Fund
Proposition "C" Transportation Fund
Intergovernmental Revenue
Interest
Total Proposition "C" Fund
Proposition "A" Transportation Fund
Charges for Service
Interest
Total Waste Reduction Fund
Air Quality Management Fund
Intergovernmental Revenue
Interest
Waste Reduction Fund
Intergovernmental Revenue
Total Intergovernmental
B-3
Actuals
FY 2017-18
Actuals
FY 2018-19
Actuals
FY 2019-20
Projected
Year-End
FY 2020-21
Budget
Workshop
FY 2021-22
Preliminary
Budget
FY 2021-22
Statement Of Revenues - All Funds
3302 State Grant Income 433 ----
3601 Interest on Investments 13,707 19,953 15,225 7,000 12,400
3999 Misc Revenues --3,500 --
9101 Transfer in from General Fund -----
14,140 19,953 18,725 7,000 -12,400
3601 Interest on Investments 9,364 14,969 13,442 7,000 14,000
3907 Developer Fees 22,716 ----
9101 Transfer in from General Fund 41,500 -35,000 10,000 30,000
73,580 14,969 48,442 17,000 -44,000
3303 Measure A 46,848 86,634 93,963 90,800 97,800
3601 Interest on Investments 1,184 1,648 503 200 200
48,032 88,282 94,466 91,000 -98,000
3102 Assessments 56,578 50,672 52,379 50,000 50,000
344-60 Sewer User Fees -----
3601 Interest on Investments 2,856 6,407 7,676 2,000 2,000
9101 Transfer in from General Fund 208,000 ----
9330 Transfer in from Infrastructure -----
267,434 57,079 60,055 52,000 -52,000
3601 Interest on Investments 1,045 ----
1,045 -----
3601 Interest on Investments 10,738 16,090 13,660 7,000 25,000
3901 Donations - Restricted 20,500 44,523 ---
2999-3901 Donations - City's Anniversary 15,000 ----
46,238 60,613 13,660 7,000 -25,000
3301 Grant Income 223,613 178,591 226,364 217,700 365,600
9101 Transfer In General Fund -----
223,613 178,591 226,364 217,700 -365,600
Total CDBG Fund
Interest
Other Revenue
Total Donor Restricted Donations Fund
Community Development Block Grant Fund
Intergovernmental Revenue
Transfers In
Transfers In
Total Abalone Cove Sewer Maint. Fund
Ginsburg Cultural Arts Building
Interest
Total Ginsburg Cultural Arts Fund
Donor Restricted Donations Fund
Interest
Total Measure A Fund
Abalone Cove Sewer Maintenance Fund
Other Taxes
Charges for Service
Interest
Interest
Charges for Service
Transfers In
Total Subregion 1 Fund
Measure A Fund
Intergovernmental Revenue
Intergovernmental Revenue
Interest
Other Revenues
Transfers In
Total Habitat Restoration Fund
Subregion 1 Fund
Habitat Restoration Fund
B-4
Actuals
FY 2017-18
Actuals
FY 2018-19
Actuals
FY 2019-20
Projected
Year-End
FY 2020-21
Budget
Workshop
FY 2021-22
Preliminary
Budget
FY 2021-22
Statement Of Revenues - All Funds
3301 Federal Grant -5,007 ---
-5,007 ----
3601 Interest on Investments 303,781 508,963 471,473 205,200 200,000
3999 Misc Revenues -----
9101 Transfer in from General Fund 4,526,000 4,301,852 2,410,752 1,557,200 2,553,000
9331 Transfer in from Federal Grants -1,087,318 98,300 --
4,526,000 5,389,170 2,509,052 1,557,200 -2,553,000
4,829,781 5,903,140 2,980,525 1,762,400 -2,753,000
3301 Federal Grant 1,235,012 141,442 --999,900
3601 Interest on Investments 6,799 ----
1,241,811 141,442 ---999,900
3302 State Grant -144,320 626,179 213,000 310,000
-144,320 626,179 213,000 -310,000
3907 Quimby Developer Fee 38,223 --23,700 15,000
3601 Interest on Investments 21,048 33,272 23,090 10,000 10,000
59,271 33,272 23,090 33,700 -25,000
3601 Interest on Investments 1,770 2,956 3,237 1,600 1,600
3108 Redevelopment Property Tax Trust 14,712 34,984 28,624 25,000 30,300
16,482 37,940 31,861 26,600 -31,900
3601 Interest on Investments 7,457 15,961 14,846 8,000 4,300
3907 Developer Fees 221,818 ----
3999 Misc Revenues --2,444 13,000 13,000
229,275 15,961 17,290 21,000 -17,300
3907 EET Developer Fee 156,065 39,020 114,694 7,600 7,600
3601 Interest on Investments 4,655 9,399 7,438 2,400 2,400
160,720 48,419 122,132 10,000 -10,000
3303 TDA Article 3 - SB 821 82,500 --1,000 110,000
82,500 --1,000 -110,000
Intergovernmental Revenue
Total TDA Article 3 Fund
Measure W
Total Affordable Housing Projects Fund
Environmental Excise Tax (EET)
Charges for Service
Interest
Total Environmental Excise Tax Fund
TDA Article 3 - SB 821 Bikeway Fund
Property Tax
Total City Low-Mod Income Housing Fund
Affordable Housing Projects Fund
Interest
Charges for Service
Other Revenues
Charges for Service
Interest
Total Quimby Fund
City Low-Mod Income Housing Fund
Interest
Total Federal Grants Fund
State Grants
Intergovernmental Revenue
Total State Grants Fund
Quimby Fund
Transfers In
Total Transfers In
Total Capital Improvement Fund
Federal Grants
Intergovernmental Revenue
Interest
Capital Improvement Fund
Intergovernmental Revenue
Total Intergovernmental Revenue
Interest
Other Revenue
B-5
Actuals
FY 2017-18
Actuals
FY 2018-19
Actuals
FY 2019-20
Projected
Year-End
FY 2020-21
Budget
Workshop
FY 2021-22
Preliminary
Budget
FY 2021-22
Statement Of Revenues - All Funds
3301 Local Grant ---690,000 632,000
---690,000 -632,000
3601 Interest on Investments 28,934 ----
3302 State Grant Income -200,000 ---
28,934 200,000 ----
3803 Interfund Charges 300,900 300,900 84,600 95,000 310,400
300,900 300,900 84,600 95,000 -310,400
9214 Transfer in from AQMD -----
3601 Interest on Investments 29,919 50,259 46,686 20,000 20,000
330,819 351,159 131,286 115,000 -330,400
3802 Transfer In from General Fund ----307,000
3601 Interest on Investments -----
-----307,000
12,377,908 13,277,923 10,003,174 7,912,600 -12,357,100
43,007,557 44,998,946 39,502,181 36,441,800 29,719,800 42,782,800
Charges for Service
Interest
Total Employee Pension Fund
Total Other Funds Revenues
Total City Revenues
Total Equipment Replacement Fund
Employee Pension Fund
Total Water Quality Fund
Equipment Replacement Fund
Charges for Service
Total Charges for Service
Transfers In
Interest
Total Measure W Fund
Water Quality/Flood Protection Fund
Interest
Intergovernmental Revenue
Interest
B-6
Actuals
FY 2017-18
Actuals
FY 2018-19
Actuals
FY 2019-20
Projected
Year-End
FY 2020-21
Budget
Workshop
FY 2021-22
Preliminary
Budget
FY 2021-22
Transfers Out 4,813,500 4,346,852 2,550,752 1,587,200 1,851,300 2,945,000
City Council 107,310 96,251 89,739 87,712 110,700 110,700
Legal Services 1,184,798 1,160,193 1,133,169 915,000 955,000 955,000
Public Safety
Sheriff 6,108,698 6,407,659 6,683,678 7,091,900 7,150,200 7,150,200
Special Programs 1,028,469 703,365 651,804 247,346 336,700 337,600
Total Public Safety 7,137,167 7,111,024 7,335,482 7,339,246 7,486,900 7,487,800
City Administration
City Manager 872,497 802,974 645,232 670,300 705,700 709,000
City Clerk 595,565 449,731 722,453 506,019 521,600 529,800
Community Outreach 74,465 62,246 63,415 69,148 69,800 69,800
Emergency Preparedness 145,801 103,417 24,562 104,580 201,300 202,400
Emergency Operation Center --404,281 413,688 --
Rpvtv 203,701 179,549 182,624 199,365 123,100 123,100
Personnel 373,704 302,545 364,040 364,381 330,200 335,200
Risk Management ------
Information Technology - Data 1,012,124 928,886 975,570 1,066,945 1,058,000 1,059,900
Information Technology - Voice 93,138 96,277 103,792 110,000 126,000 126,000
Total City Administration 3,370,995 2,925,625 3,485,969 3,504,426 3,135,700 3,155,200
Finance
Finance 1,349,974 1,502,164 1,634,786 1,487,189 1,545,600 1,571,600
Total Finance 1,349,974 1,502,164 1,634,786 1,487,189 1,545,600 1,571,600
Non-Department
Non-Departmental 1,166,153 1,133,907 1,204,532 1,930,204 1,923,100 1,923,100
Total Non-Department 1,166,153 1,133,907 1,204,532 1,930,204 1,923,100 1,923,100
Community Development
Administration 547,072 670,903 584,244 484,516 774,400 871,200
Planning 688,279 835,015 774,257 843,969 895,900 902,600
Building & Safety 791,009 826,228 678,640 591,438 883,000 889,500
Code Enforcement 183,129 184,457 222,319 215,055 257,500 271,500
View Restoration 394,012 321,836 384,591 366,811 377,700 380,900
NCCP 16,870 11,445 ----
Geology 115,578 107,253 111,100 140,000 150,000 150,000
Animal Control 115,847 89,842 102,083 109,000 191,000 191,000
Total Community Development 2,851,796 3,046,979 2,857,233 2,750,788 3,529,500 3,656,700
Public Works
Public Works Administration 2,157,495 2,155,312 2,092,586 2,023,278 2,540,000 2,725,900
Traffic Safety 485,705 418,941 276,284 351,000 314,500 314,500
Storm Water Quality 310,929 535,921 479,833 496,000 1,000 1,000
Building Maintenance 597,137 453,631 448,644 531,000 306,000 306,000
Trails & Open Space Maintenance 935,465 404,279 421,325 390,377 360,000 360,000
Parks Maintenance -585,191 726,664 852,350 645,500 645,500
Sewer Maintenance 1,554 22,550 42,278 35,000 35,000 35,000
Street Landscape Maintenance 425,073 573,849 147,382 181,000 163,000 188,000
Fuel Modification --1,041,109 620,000 575,000 575,000
Vehicle Maintenance 40,694 41,461 37,905 46,000 46,000 46,000
Total Public Works 4,954,052 5,191,135 5,714,009 5,526,005 4,986,000 5,196,900
Recreation And Parks
Recreation Administration 1,042,367 1,026,224 964,029 1,026,436 1,233,000 1,262,700
Other Recreational Facilities 34,650 64,466 10,251 4,609 1,000 1,000
Eastview Park 4,952 7,354 52,683 65,963 76,400 76,400
Open Space Management 104,013 235,721 198,816 155,836 150,100 150,100
Park Rangers --145,826 263,012 374,800 347,000
Fred Hesse Jr. Park 215,126 187,970 180,952 179,166 202,400 202,400
Contract Classes 21,649 41,695 33,717 1,500 25,000 25,000
Robert E. Ryan Park 83,568 92,393 81,169 101,819 111,700 111,700
Ladera Linda Community Center 76,440 86,410 67,534 76,440 57,600 57,600
Abalone Cove Shoreline Park 139,626 135,175 129,636 158,300 200,700 200,700
Special Events And Programs 188,264 194,344 160,550 165,847 231,500 306,500
City Run Sports & Activities 5,659 3,066 3,164 -7,300 7,300
Volunteer Program --5,322 1,000 5,000 5,000
Point Vicente Interpretive Center 471,653 513,920 457,538 403,517 402,900 402,900
Reach 64,370 69,327 20,789 47,570 64,200 64,200
Support Services 40,978 29,084 21,194 24,016 23,400 23,400
Parking Enforcement ----85,700 117,500
Total Recreation & Parks 2,493,315 2,687,149 2,533,169 2,675,031 3,252,700 3,361,400
Total General Fund 29,429,060 29,201,279 28,538,840 27,802,800 28,776,500 30,363,400
Statement of Expenditures - All Funds
B-7
Actuals
FY 2017-18
Actuals
FY 2018-19
Actuals
FY 2019-20
Projected
Year-End
FY 2020-21
Budget
Workshop
FY 2021-22
Preliminary
Budget
FY 2021-22
Statement of Expenditures - All Funds
All Other Funds
State Gas Tax
Traffic Signal Maintenance 10,000 16,770 12,506 --
Street Pavement Maintenance 205,666 256,454 128,232 244,000 260,000
Street Landscape Maintenance 676,964 508,460 634,391 802,000 670,000
Portuguese Bend Rd. Maintenance -48,867 -30,000 -
Fuel Modification --24,750 --
Street Landscape Maintenance (CIP)471,592 -285,517 1,899,649 700,000 700,000
Total State Gas Tax 1,364,222 830,551 1,085,396 2,975,649 700,000 1,630,000
El Prado 492 593 -800 800
1911 Act
Street Lights Maintenance 566,480 536,861 461,726 480,100 570,100
Capital Improvements 48,105 856,683 509,250 400,290 80,000 155,000
Transfers Out -----
Total 1911 Act 614,585 1,393,544 970,976 880,390 80,000 725,100
Beautification
Operating Expenses -----
Street Maintenance -----
Capital Improvements 106,283 383,737 ---
Transfers Out -----
Total Beautification 106,283 383,737 ---
Waste Reduction
Operating Expenses 244,656 212,991 223,785 304,500 340,700
Transfers Out -----
Total Waste Reduction 244,656 212,991 223,785 304,500 340,700
Air Quality
Operating Expenses 49,995 50,000 -57,000 57,000
Transfers Out -----
Total Air Quality 49,995 50,000 -57,000 57,000
Prop "C" Transportation
Street Maintenance -----
Traffic Maintenance 66,699 ---
Street Maintenance (Cip)599,924 572,312 698,806 950,379 995,000 995,000
Transfers Out -----
Total Proposition "C"599,924 639,011 698,806 950,379 995,000 995,000
Prop "A" Transportation
Dial-A-Ride 630,334 705,644 777,958 854,491 793,000
Capital Projects 496,443 44,108 458,736 647,530 -
Transfers Out -----
Total Proposition "A"1,126,777 749,752 1,236,694 1,502,021 793,000
Public Safety
Transfers Out 140,000 130,000 175,000 130,000 200,000
Total Public Safety 140,000 130,000 175,000 130,000 200,000
Measure R
Street Landscape Maintenance -28,032 ---
Capital Projects -2,036,294 72,167 1,033,803 1,285,000 1,285,000
Transfers Out -----
Total Measure R -2,064,326 72,167 1,033,803 1,285,000 1,285,000
Measure M
Repairs & Maintenance 448,464 565,972 525,317 536,000 562,000
Capital Projects ----750,000 750,000
Transfers Out -----
Total Measure M 448,464 565,972 525,317 536,000 750,000 1,312,000
Habitat Restoration 150,633 149,499 172,445 205,200 205,600
Subregion 1 36,228 43,831 42,530 41,600 41,600
Measure A
Transfers Out 90,000 90,000 100,000 100,000 150,000 150,000
Total Measure A 90,000 90,000 100,000 100,000 150,000 150,000
Abalone Cove Sewer Maintenance 118,188 49,925 138,010 151,700 157,500
Ginsburg Cultural Arts Building -86,344 1,045 --
B-8
Actuals
FY 2017-18
Actuals
FY 2018-19
Actuals
FY 2019-20
Projected
Year-End
FY 2020-21
Budget
Workshop
FY 2021-22
Preliminary
Budget
FY 2021-22
Statement of Expenditures - All Funds
Donor Restricted Donations
Operating Expenses 46,724 31,259 16,770 38,422 51,000
Capital Improvements -137,683 ---
Transfers Out -----
Total Donor Restricted Donations 46,724 168,942 16,770 38,422 51,000
Community Development Block Grant 194,556 193,586 211,806 162,999 150,000
Capital Improvement Program Fund
Administration ------
Street Improvements 6,911,774 1,862,690 3,738,362 2,186,800 910,000 830,000
Parks, Trails & Open Space Improvements 425,485 215,942 78,909 744,400 215,000 365,000
Sewer Improvements --34,639 6,700 175,000 175,000
Building Improvements 9,000 135,649 36,748 348,400 325,000 500,000
Storm Water Quality Improvements -157,319 460,225 506,000
Landslide Improvements 157,349 37,132 304,026 1,075,000 1,075,000
Transfers Out -----
Total Capital Improvement 7,503,608 2,408,733 4,652,909 3,792,300 2,700,000 2,945,000
Federal Grants
Capital Improvements 197,621 -98,300 -999,900
Transfers Out -1,087,318 ---
Total Federal Grants 197,621 1,087,318 98,300 -999,900
State Grants
Capital Improvements -163,796 --310,000
Transfers Out -300,000 277,373 212,945 -
Total State Grants -463,796 277,373 212,945 310,000
QUIMBY
Capital Improvements 562,680 142,004 545,813 267,990 -
Transfers Out -----
Total Quimby 562,680 142,004 545,813 267,990 -
Environmental Excise Tax (EET)
Street Landscape Maintenance --286,881 205,000 210,000
Transfers Out -----
Total Environmental Excise Tax (EET)--286,881 205,000 210,000
TDA Article 3 - SB 821 Bikeway Fund
Capital Improvements 82,500 ---110,000 110,000
Transfers Out -----
Total TDA Article 3 - SB 821 Bikeway 82,500 ---110,000 110,000
Measure W
Operating Expenses ---632,000 588,400
Capital Improvements -----
Transfers Out -----
Total Measure W ---632,000 588,400
Water Quality/Flood Protection
Operating Expenses -----
Capital Improvements 1,070,747 811,110 ---
Transfers Out -----
Total Water Quality/Flood Protection 1,070,747 811,110 ---
Equipment Replacement 203,283 452,376 360,246 789,000 707,800
Employee Benefits ------
Total All Other Funds 14,757,118 12,973,762 11,680,463 14,969,698 6,770,000 13,965,400
Total All Funds 44,186,178 42,175,041 40,219,303 42,772,498 35,546,500 44,328,800
B-9
Project Code Project Name Fund Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD
8200 Series Abalone Cove Santitary Sewer System Maintenance
225 (Ab Cove sewer maint.)48,005$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ 2,420,000$ 715,000$ -$ -$
8300 Series Landslide Improvements
8301 Palos Verdes Drive South Realignment - East End 330 (CIP)121,086$ -$ -$ -$ 1,790,000$ -$ -$
8302 Palos Verdes Drive South Landslide Area Resurfacing
Program 215 (Prop. C)-$ 690,000$ 710,000$ 730,000$ 750,000$ 780,000$ -$
220 (Meas. R)635,765$ -$ 110,000$ 175,000$ -$ -$ -$
330 (CIP)-$ 1,075,000$ 65,000$ -$ -$ -$ -$
Grant -$ -$ 795,000$ 4,955,000$ -$ -$ -$
8400 Series Parks, Open Space & Recreation Facilities
8404 Fence Replacement Program 330 (CIP)326,907$ 215,000$ -$ -$ -$ -$ -$
330 (CIP)-$ 150,000$ TBD TBD TBD TBD TBD
334 (Quimby park development)489,245$ TBD TBD TBD TBD TBD TBD
Funding TBD -$ TBD TBD TBD TBD TBD TBD
8411 Lower Point Vicente Parking Lot Improvements 211 (1911 Act)-$ 80,000$ -$ -$ -$ -$ -$
8418 Hesse Park Parking Lot & Lighting Improvements 330 (CIP)75,000$ -$ -$ -$ -$ -$ 1,400,000$
8419 Hesse Park Athletic Field Improvements 330 (CIP)28,300$ -$ -$ -$ -$ -$ -$
8420 Palos Verdes Nature Preserve Signs Program 330 (CIP)178,405$ -$ -$ -$ -$ -$ 70,000$
8421 Lower Point Vicente Park Improvements 330 (CIP)50,000$ -$ -$ -$ -$ -$ 1,665,000$
84LY1 Lower Hesse Park Improvements 330 (CIP)-$ -$ -$ -$ -$ -$ 1,600,000$
84LY2 Restoration and Installation of "Bubbles" Statue 330 (CIP)-$ -$ -$ -$ -$ -$ 530,000$
8500 Series Building Improvements
8503 New Civic Center Complex 330 (CIP)168,639$ 225,000$ 340,000$ 450,000$ -$ -$ -$
85LY1 Restroom Improvements at Point Vicente Interpretive
Center 330 (CIP)-$ 175,000$ -$ -$ -$ -$ 210,000$
85LY2 Replacement of the Civic Center Storm Room 330 (CIP)-$ -$ -$ -$ -$ -$ 100,000$
85New1 Facilities Asset Management Program 330 (CIP)-$ 100,000$ -$ -$ -$ -$ -$
8700 Series Sewer & Storm Drain Improvements
8701 Storm Drain Asset Management Program 330 (CIP)-$ 115,000$ 150,000$ 185,000$ -$ 500,000$ -$
8708 Altamira Canyon Improvements (Erosion)330 (CIP)280,000$ -$ -$ -$ -$ -$ -$
8711 Bayend Drive Catch Basin Inlets and Storm Drain
Lateral 330 (CIP)42,000$ -$ -$ -$ -$ -$ 160,000$
8405 Ladera Linda Park and Community Center
City of Rancho Palos Verdes
Public Works Department
DRAFT Five Year CIP Budget for Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 (and TBD)
8304 Portuguese Bend Landslide Remediation
Abalone Cove Sanitary Sewer Rehabilitation Program8202
C-1
Project Code Project Name Fund Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD
City of Rancho Palos Verdes
Public Works Department
DRAFT Five Year CIP Budget for Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 (and TBD)
8713 Upper Point Vicente Stormwater Runoff Control Project
(Helipad)330 (CIP)-$ -$ -$ -$ -$ -$ 180,000$
8714 Crest Road to Crestridge Canyon Stormwater Drainage
Improvements 330 (CIP)139,877$ -$ -$ -$ -$ -$ 1,325,000$
8715 Stormwater Drainage Improvements -
Palos Verdes Drive South at Peppertree Drive 330 (CIP)118,000$ -$ -$ 1,035,000$ -$ -$ -$
8718
Stormwater Drainage Improvements
- 6415 Corsini Place 330 (CIP)-$ 60,000$ -$ -$ -$ -$ -$
87New1 Stormwater Drainage Improvements -
Hawthorne Boulevard at Hawkhurst Drive 330 (CIP)118,000$ -$ -$ -$ -$ -$ 1,815,000$
87New2 Lift Station Improvements at Lower Point Vicente 330 (CIP)-$ -$ -$ 40,000$ 290,000$ -$ -$
8800 Series Right-of-Way Improvements (continued)
202 (Gas Tax)129,854$ 190,000$ 175,000$ -$ -$ -$ -$
0 -$ -$ -$ -$ -$ -$ -$
220 (Meas. R)201,911$ -$ -$ 305,000$ -$ 325,000$ -$
221 (Meas. M)-$ 150,000$ -$ -$ -$ -$ -$
330 (CIP)-$ 30,000$ -$ -$ -$ -$ -$
340 (Bicycle & Ped access)-$ 110,000$ -$ -$ -$ -$ -$
220 (Meas. R)170,000$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ 1,300,000$ -$ -$ -$
220 (Meas. R)150,000$ -$ -$ -$ -$ -$ -$
215 (Prop. C)-$ 305,000$ -$ -$ -$ -$ -$
221 (Meas. M - Grant)-$ 600,000$ 700,000$ 1,100,000$ 1,600,000$ -$ -$
8810 Community Development Block Grant Americans with
Disabilities Act Infrastructure Improvements 310 (CDBG)116,000$ 150,000$ 150,000$ 150,000$ 150,000$ 150,000$ -$
8811 Arterial Walls and Fences Aesthetic Improvements
Program - Citywide 330 (CIP)-$ -$ -$ -$ -$ -$ TBD
202 (Gas Tax)-$ -$ -$ -$ 90,000$ 560,000$ 140,000$
220 (Meas. R)-$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ 2,165,000$ -$
202 (Gas Tax)249,964$ -$ -$ -$ 475,000$ 100,000$ -$
220 (Meas. R)-$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ 2,930,000$ -$ -$
202 (Gas Tax)-$ -$ -$ -$ -$ -$ -$
220 (Meas. R)-$ -$ -$ -$ -$ -$ 355,000$
330 (CIP)-$ -$ -$ -$ -$ -$ 2,475,000$
Sidewalk Repair and Replacement Program8801
8004 Traffic Signs Replacement Program
Pavement Management Program -
Residential Roadway Rehabilitation - Area 1
8817
Pavement Management Program -
Residential Roadway Rehabilitation - Area 5
Pavement Management Program -
Residential Roadway Rehabilitation - Area 7
8815
8816
8809 Western Avenue Traffic Congestion Improvements
Pavement Management Program -
Arterial Roadway Rehabilitation
(Crenshaw Boulevard)
8808
C-2
Project Code Project Name Fund Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD
City of Rancho Palos Verdes
Public Works Department
DRAFT Five Year CIP Budget for Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 (and TBD)
202 (Gas Tax)-$ -$ -$ -$ -$ -$ -$
220 (Meas. R)-$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ -$
202 (Gas Tax)-$ -$ -$ -$ -$ 75,000$ 250,000$
220 (Meas. R)-$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ 2,600,000$
202 (Gas Tax)-$ -$ -$ -$ -$ -$ 635,000$
220 (Meas. R)-$ -$ -$ -$ -$ -$ 455,000$
330 (CIP)-$ -$ -$ -$ -$ -$ 1,555,000$
215 (Prop. C)60,000$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ 645,000$ 215,000$ -$ -$ -$ -$
202 (Gas Tax)-$ -$ -$ -$ -$ -$ -$
220 (Meas. R)-$ -$ -$ -$ -$ -$ -$
330 (CIP)3,291,704$ -$ -$ -$ -$ -$ -$
202 (Gas Tax)-$ -$ -$ -$ -$ -$ 700,000$
220 (Meas. R)-$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ 2,140,000$
330 (CIP)100,000$ -$ -$ -$ -$ -$ 1,830,000$
0 -$ -$ -$ -$ -$ -$ -$
330 (CIP)150,000$ -$ -$ -$ -$ -$ 400,000$
0 -$ -$ -$ -$ -$ -$ -$
202 (Gas Tax)-$ -$ -$ -$ 200,000$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ 330,000$ -$
220 (Meas. R)-$ -$ -$ -$ 70,000$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ 545,000$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ 1,465,000$
0 -$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ 1,700,000$ 2,940,000$
202 (Gas Tax)-$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ -$
202 (Gas Tax)-$ 45,000$ 575,000$ 530,000$ -$ -$ -$
220 (Meas. R)-$ 530,000$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ 145,000$
0 -$ -$ -$ -$ -$ -$ -$
88New1 Pavement Management Program - Triennial Update 202 (Gas Tax)120,000$ 150,000$ -$ -$ 160,000$ -$ -$
88LY5
Pavement Management Program -
Arterial Roadway Rehabilitation
(Silver Spur Road - North of Hawthorne Boulevard)
Pavement Management Program -
Residential Roadway Rehabiitation - Areas 3 & 4
Pavement Management Program -
Residential Roadway Rehabilitation - Area 28826
8818
88LY6 Ganado Drive Parkway Area Aesthetic Improvements
8839 Palos Verdes Drive East Widening and Path
Improvements near Bronco Drive
8840 Western Avenue Beautification
Palos Verdes Drive West Pedestrian Crossing88LY3
Pavement Management Program -
Arterial Roadway Rehabilitation (Indian
Peak Road)
8836
Palos Verdes Drive South Intersection Improvements8828
8819
Pavement Management Program -
Residential Roadway Rehabilitation - Area 8
Pavement Management Program -
Residential Roadway Rehabilitation - Area 9
Pavement Management Program -
Residential Roadway Rehabilitation - Area 6
8834
88LY2
88LY4
88LY1
Pavement Management Program -
Arterial Roadway Rehabilitation
(Palos Verdes Drive South)
Pavement Management Program -
Arterial Roadway Rehabilitation
(Palos Verdes Drive East)
C-3
Project Code Project Name Fund Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD
City of Rancho Palos Verdes
Public Works Department
DRAFT Five Year CIP Budget for Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 (and TBD)
330 (CIP)-$ 75,000$ -$ -$ -$ -$ 870,000$
0 -$ -$ -$ -$ -$ -$ 725,000$
330 (CIP)-$ 80,000$ -$ 380,000$ -$ 250,000$ -$
220 (Meas. R)-$ 615,000$ 415,000$ 45,000$ 450,000$ 205,000$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ 5,805,000$
0 -$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ 255,000$
0 -$ -$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ -$
331 (Federal Grants)-$ 999,900$ -$ -$ -$ -$ -$
220 (Meas. R)-$ 140,000$ -$ -$ -$ -$ -$
202 (Gas Tax)-$ 315,000$ -$ -$ -$ -$ -$
330 (CIP)-$ -$ -$ -$ -$ -$ 410,000$
0 -$ -$ -$ -$ -$ -$ -$
7,558,662$ 8,014,900$ 6,820,000$ 12,095,000$ 8,955,000$ 7,685,000$ 35,205,000$
88New7
Pavement Management Program -
Arterial Roadway Rehabilitation
(Silver Spur Road - South of Hawthorne Boulevard)
88New6 Guardrail Improvements along Palos Verdes Drive East
City Entrance Roadway Monument Signs88New5
88New4 Arterial Roadway Beautification Program
88New3 Traffic Calming - Citywide
88New2 Traffic Calming -
PV Nature Preserve Parking Solutions
Walking Paths Improvement Program88New8
C-4
Project Code Project Name Fund Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD
City of Rancho Palos Verdes
Public Works Department
DRAFT Five Year CIP Budget for Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 (and TBD)
Funding Summary Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD
202 (Gas Tax)499,818$ 700,000$ 750,000$ 530,000$ 925,000$ 735,000$ 1,725,000$
211 (1911 Act)-$ 80,000$ -$ -$ -$ -$ -$
215 (Prop. C)60,000$ 995,000$ 710,000$ 730,000$ 750,000$ 780,000$ -$
220 (Meas. R)1,157,676$ 1,285,000$ 525,000$ 525,000$ 520,000$ 530,000$ 810,000$
221 (Meas. M)-$ 150,000$ -$ -$ -$ -$ -$
221 (Meas. M - Grant)-$ 600,000$ 700,000$ 1,100,000$ 1,600,000$ -$ -$
225 (Ab Cove sewer maint.)48,005$ -$ -$ -$ -$ -$ -$
310 (CDBG)116,000$ 150,000$ 150,000$ 150,000$ 150,000$ 150,000$ -$
330 (CIP)5,187,918$ 2,945,000$ 3,190,000$ 4,105,000$ 5,010,000$ 5,490,000$ 31,945,000$
331 (Federal Grants)-$ 999,900$ -$ -$ -$ -$ -$
334 (Quimby park development)489,245$ -$ -$ -$ -$ -$ -$
340 (Bicycle & Ped access)-$ 110,000$ -$ -$ -$ -$ -$
Grant -$ -$ 795,000$ 4,955,000$ -$ -$ -$
Funding TBD -$ -$ -$ -$ -$ -$ -$
7,558,662$ 8,014,900$ 6,820,000$ 12,095,000$ 8,955,000$ 7,685,000$ 34,480,000$
C-5
FY2021-22 Capital Improvement Program
8300 Series Portuguese Bend Landslide Projects Project Code: 8302
Palos Verdes Drive South Landslide Area Resurfacing Program
This project is intended to repair and maintain Palos Verdes Drive South
through the Landslide and consists of:
- repairing and maintaining the asphalt roadway
- repairing and maintaining storm drain lines
- repairing and maintaining curbs and gutters
- installing and maintaining signs and roadway striping
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 TBD $0
Engineering N/A $20,000 $20,000 $20,000 $20,000 $25,000 TBD $105,000
Environmental N/A $0 $0 $0 $0 $0 TBD $0
Management N/A $0 $0 $0 $0 $0 TBD $0
Construction N/A $650,000 $670,000 $690,000 $710,000 $730,000 TBD $3,450,000
Contingency N/A $0 $0 $0 $0 $0 TBD $0
Inspection N/A $20,000 $20,000 $20,000 $20,000 $25,000 TBD $105,000
N/A $690,000 $710,000 $730,000 $750,000 $780,000 TBD $3,660,000
Funding
215 (Prop. C) N/A $690,000 $710,000 $730,000 $750,000 $780,000 TBD $3,660,000
N/A $690,000 $710,000 $730,000 $750,000 $780,000 TBD $3,660,000
Estimated annual operating cost None
Estimated Schedule:
Routine resurfacing occurs in response to damage caused by the Portuguese Bend Landslide,
and is an annual budget item (Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 are
shown here).
Project Location Map Background and Justification:
The City is required to properly maintain the roadway; performing repairs,
resurfacing and patching to mitigate impacts to the traveling public caused
by the land movement in this area. The program is expected to continue
until landslide movement in this area can be slowed. Work is performed
an as-needed basis, and weekly inspection of the landslide is required to
discover and repair defects in a timely fashion.
D-1
FY2021-22 Capital Improvement Program
8300 Series Portuguese Bend Landslide Projects Project Code: 8304
Portuguese Bend Landslide Remediation
Based on current council direction, this project is intended to evaluate and
analyze the Portuguese Bend landslide and engineer solutions to slow or minimize
the land movement, and includes:
- Infilling fractures (phase I)
- Installing/refurbishing drainage pipe, new surface swales and a flow reductions
area (phase II)
- (Potentially) Installing Hydraugers (dewatering devices – phase III)
Phases of construction may be modified based on alternatives selected from final
EIR. Current proposed funding only includes phases I and II, but funding may be
redirected depending on selected alternatives.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $100,000 $100,000 $100,000 TBD TBD TBD TBD
Engineering $369,765 $850,000 $25,000 $50,000 TBD TBD TBD TBD
Environmental $266,000 $50,000 $45,000 $5,000 TBD TBD TBD TBD
Management $0 $75,000 $100,000 $250,000 TBD TBD TBD TBD
Construction $0 $0 $525,000 $3,650,000 TBD TBD TBD TBD
Contingency $0 $0 $125,000 $900,000 TBD TBD TBD TBD
Inspection $0 $0 $50,000 $175,000 TBD TBD TBD TBD
$635,765 $1,075,000 $970,000 $5,130,000 TBD TBD TBD TBD
Funding
220 (Meas. R) $635,765 $0 $110,000 $175,000 TBD TBD TBD TBD
330 (CIP) $0 $1,075,000 $65,000 $0 TBD TBD TBD TBD
Grant $0 $0 $795,000 $4,955,000 TBD TBD TBD TBD
$635,765 $1,075,000 $970,000 $5,130,000 TBD TBD TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Phase I Engineering in Fiscal Year 2021-22.
Phase I Construction in Fiscal Year 2022-23.
Phase II Engineering in Fiscal Year 2022-23.
Phase II Construction in Fiscal Year 2023-24.
Project Location Map Background and Justification:
The landslide in the Portuguese Bend area creates a number of
challenges for the City and the community, including damage to the Palos
Verdes Drive South roadway and moving of public and private properties,
including homes. The completion of this project will help minimize
movement in the landslide, thereby minimizing potential impacts to the
surrounding environment including marine life in the event the existing
above-ground sewer lines are damaged. It will also minimize damage to
public and private properties, including the roadway, and will alleviate
the need for the Annual Portuguese Bend Landslide Area Resurfacing
Program.
Work will be coordinated with all applicable local, State and Federal
agencies, including the California Coastal Commission and Palos Verdes
Peninsula Land Conservancy (PVPLC).
D-2
FY2021-22 Capital Improvement Program
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8404
Fence Replacement Program
This project is intended to replace existing fencing at Frank A. Vanderlip,
Sr. Park & Del Cerro Park.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $10,000 $0 $0 $0 $0 $0 $10,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $10,000 $0 $0 $0 $0 $0 $10,000
Construction $303,981 $140,000 $0 $0 $0 $0 $0 $443,981
Contingency $0 $40,000 $0 $0 $0 $0 $0 $40,000
Inspection $22,926 $15,000 $0 $0 $0 $0 $0 $37,926
$326,907 $215,000 $0 $0 $0 $0 $0 $541,907
Funding
330 (CIP) $326,907 $215,000 $541,907
$326,907 $215,000 $541,907
Estimated annual operating cost None
Estimated Schedule:
Construction in FY 2021-22
Project Location Map Background and Justification:
Prior to establishing this program; the City was receiving a growing
number of complaints about the condition of the deteriorating existing
metal pipe coastal bluff fencing. The aesthetics and safety of the public
trails and parks is improved through this program.
During budget discussions in February 2021, the Recreation and Parks
Department requested fencing at Del Cerro Park be replaced, and the
Coastal Bluff Fence Program was expanded to include this requested
area.
D-3
FY2021-22 Capital Improvement Program
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8405
Ladera Linda Park and Community Center
This project is intended to replace the existing buildings located at the site
with a new community center, refurbish the grounds and consists of:
- removing the existing buildings and infrastructure
- building a new community center and associated infrastructure
- building a new parking lot
- building a new park and associated equipment
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $489,245 $0 TBD TBD TBD TBD TBD TBD
Engineering $0 $0 TBD TBD TBD TBD TBD TBD
Environmental $0 $0 TBD TBD TBD TBD TBD TBD
Management $0 $150,000 TBD TBD TBD TBD TBD TBD
Construction $0 $0 TBD TBD TBD TBD TBD TBD
Contingency $0 $0 TBD TBD TBD TBD TBD TBD
Inspection $0 $0 TBD TBD TBD TBD TBD TBD
$489,245 $150,000 TBD TBD TBD TBD TBD TBD
Funding
330 (CIP) $0 $150,000 TBD TBD TBD TBD TBD TBD
334 (Quimby) $489,245 TBD TBD TBD TBD TBD TBD TBD
Funding TBD $0 TBD TBD TBD TBD TBD TBD TBD
$489,245 $150,000 TBD TBD TBD TBD TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Design work is to be completed in Fiscal Year 2020-21 after obtaining planning entitlements.
Project Location Map Background and Justification:
On the 2013 Infrastructure Report Card, the existing Community Building,
Discovery Room, Multi-purpose Room, Classrooms and Restrooms all
received a grade of “F”. This grading was based on criteria such as
structural/seismic conditions, finishes, functionality of building systems
(plumbing, electrical, HVAC and firefighting), safety issues and
sustainability and energy saving.
Improvements to the Ladera Linda Park and Community Center are
needed to meet the existing and future needs of the community. The
facility has passed its useful life, and its uses are very limited in its current
condition.
D-4
FY2021-22 Capital Improvement Program
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8411
Lower Point Vicente Park Parking Lot Improvements
This project is intended to add new solar parking lights for the Point
Vicente Park parking lot, and consists of:
- Installing new parking lot lights
- Replacing the light by the main entrance gate with a new solar-powered
light
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 N/A $0
Engineering N/A $5,000 $0 $0 $0 $0 N/A $5,000
Environmental N/A $0 $0 $0 $0 $0 N/A $0
Management N/A $5,000 $0 $0 $0 $0 N/A $5,000
Construction N/A $50,000 $0 $0 $0 $0 N/A $50,000
Contingency N/A $15,000 $0 $0 $0 $0 N/A $15,000
Inspection N/A $5,000 $0 $0 $0 $0 N/A $5,000
N/A $80,000 $0 $0 $0 $0 N/A $80,000
Funding
211 (1911 Act) N/A $80,000 $0 $0 $0 $0 N/A $80,000
N/A $80,000 $0 $0 $0 $0 N/A $80,000
Estimated annual operating cost None
Estimated Schedule:
Construction in Fiscal Year 2021-22.
Project Location Map Background and Justification:
New solar lighting was installed at the PVIC parking lot in 2018, but not at
the parking lot for the park.
The park parking lot is used at night for approximately 60 events (mostly
weddings) per year, as the PVIC parking lot does not have sufficient space
for those events.
New lighting, similar to that installed at the PVIC parking lot, will improve
visibility for guests to the facility after dusk.
D-5
FY2021-22 Capital Improvement Program
8500 Series Building Improvements Project Code: 8503
New Civic Center Complex
This project consists of preparing supporting documents and providing
services towards the future development of a Master Plan for the Upper
Point Vicente property for the purpose of the Civic Center and open space
improvements.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $168,639 $225,000 $340,000 $450,000 TBD TBD TBD TBD
Engineering $0 $0 TBD TBD TBD TBD TBD TBD
Environmental $0 $0 TBD TBD TBD TBD TBD TBD
Management $0 $0 TBD TBD TBD TBD TBD TBD
Construction $0 $0 TBD TBD TBD TBD TBD TBD
Contingency $0 $0 TBD TBD TBD TBD TBD TBD
Inspection $0 $0 TBD TBD TBD TBD TBD TBD
$168,639 $225,000 $340,000 $450,000 TBD TBD TBD TBD
Funding
330 (CIP) $168,639 $225,000 $340,000 $450,000 TBD TBD TBD TBD
$168,639 $225,000 $340,000 $450,000 TBD TBD TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Project management services beginning in FY 2021-22
Other services and construction to be determined
Project Location Map Background and Justification:
As part of the City’s update to the Parks Master Plan, site specific
workshops are being held to receive community input regarding desired
uses at the park. A Master Plan will be created that represents the
interests of the residents. The Civic Center Advisory Committee was
created to advise and to provide recommendations to the City Council.
A Master Plan serves as a framework to major components or elements
for the City Council’s consideration and could include a variety of uses as
recommended by the community through the advisory committee.
City Council has authorized hiring of consultant to provide
Planning/Project Management services.
D-6
FY2021-22 Capital Improvement Program
8500 Series Building Improvements Project Code: 85LY1
Restroom Improvements at the Point Vicente Interpretive Center
This project is intended to improve the function and aesthetics of the
bathrooms (interior and exterior) at the Point Vicente Interpretive Center
and consists of:
- Replacing existing plumbing and fixtures
- Replacing wall and ceiling surfaces
- Replacing existing flooring
- Installing new stall dividers
- Installing new lighting fixtures, mirrors and accessory equipment
(hand dryers, toilet paper dispensers, etc.)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $15,000 $0 $0 $0 $0 $15,000 $30,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $5,000 $0 $0 $0 $0 $10,000 $15,000
Construction N/A $110,000 $0 $0 $0 $0 $130,000 $240,000
Contingency N/A $35,000 $0 $0 $0 $0 $40,000 $75,000
Inspection N/A $10,000 $0 $0 $0 $0 $15,000 $25,000
N/A $175,000 $0 $0 $0 $0 $210,000 $385,000
Funding
330 (CIP) N/A $175,000 $0 $0 $0 $0 $210,000 $385,000
N/A $175,000 $0 $0 $0 $0 $210,000 $385,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
Engineering and Construction for the exterior bathrooms in Fiscal Year 2021-22
Engineering and Construction for the interior bathrooms in a Fiscal Year to be determined.
Project Location Map Background and Justification:
The plumbing in the existing restrooms (both interior and exterior) often
clogs, requiring the bathrooms to be placed out of service and is a source
of regular complaints from the public.
Even when in service, the restrooms often smell bad as a result of poor
plumbing.
Bathroom improvements are needed at the PVIC to better represent the
City of Rancho Palos Verdes, and provide better facilities to the public and
those who rent the facility for weddings and special events.
D-7
FY2021-22 Capital Improvement Program
8500 Series Building Improvements Project Code: 85New1
Facilities Asset Management Program
This program is intended assess and maintain City Facilities regularly, and
consists of:
- Inspecting the existing facilities and determining their condition
- Recommending a schedule for needed maintenance, repairs and
replacement of components, with estimated costs
- Carrying out the work
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $100,000 TBD TBD TBD TBD TBD TBD
Engineering N/A $0 TBD TBD TBD TBD TBD TBD
Environmental N/A $0 TBD TBD TBD TBD TBD TBD
Management N/A $0 TBD TBD TBD TBD TBD TBD
Construction N/A $0 TBD TBD TBD TBD TBD TBD
Contingency N/A $0 TBD TBD TBD TBD TBD TBD
Inspection N/A $0 TBD TBD TBD TBD TBD TBD
N/A $0 TBD TBD TBD TBD TBD TBD
Funding
330 (CIP) N/A $100,000 TBD TBD TBD TBD TBD TBD
N/A $100,000 TBD TBD TBD TBD TBD TBD
Estimated annual operating cost None
Estimated Schedule:
Comprehensive condition assessment in FY 2021 -22
Project Location Map Background and Justification:
This is an asset management program for all City Facilities to create a
schedule of ongoing maintenance and repairs for the City’s five main
facilities:
- Civic Center
- Eastview Park
- Hesse Park
- Point Vicente Interpretive Center
- Ryan Park
D-8
FY2021-22 Capital Improvement Program
8700 Series Storm Water System Improvements Project Code: 8701
Storm Drain Asset Management Program
This program intended to assess and maintain the City’s Storm Drain assets
(specifically for larger pipes), and consists of:
- Inspecting the existing infrastructure and determining its condition
- Recommending a schedule for needed maintenance, repairs, and
replacement of components, with estimated costs
- Carrying out the work
This program will also include an update to the drainage master plan
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 TBD TBD
Engineering N/A $115,000 $150,000 $185,000 $0 $0 TBD TBD
Environmental N/A $0 $0 $0 $0 $0 TBD TBD
Management N/A $0 $0 $0 $0 $0 TBD TBD
Construction N/A $0 $0 $0 $0 $0 $500,000 TBD
Contingency N/A $0 $0 $0 $0 $0 TBD TBD
Inspection N/A $0 $0 $0 $0 $0 TBD TBD
N/A $115,000 $150,000 $185,000 $0 $0 TBD TBD
Funding
330 (CIP) N/A $115,000 $150,000 $185,000 $0 $0 $500,000 TBD
N/A $115,000 $150,000 $185,000 $0 $0 $500,000 TBD
Estimated annual operating cost None
Estimated Schedule:
Comprehensive condition assessment to begin in FY 2021-22
Project Location Map Background and Justification:
This is an asset management program for the City’s drainage infrastructure
to create a schedule of ongoing maintenance and repairs.
D-9
FY2021-22 Capital Improvement Program
8700 Series Storm Water System Improvements Project Code: 8718
Stormwater Drainage Improvements
6415 Corsini Place
This project is to implement a storm system solution to mitigate possible
land erosion that runs through the hillside of 6415 Corsini Place property.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $60,000 TBD TBD TBD TBD TBD $60,000
Engineering N/A $0 TBD TBD TBD TBD TBD TBD
Environmental N/A $0 TBD TBD TBD TBD TBD TBD
Management N/A $0 TBD TBD TBD TBD TBD TBD
Construction N/A $0 TBD TBD TBD TBD TBD TBD
Contingency N/A $0 TBD TBD TBD TBD TBD TBD
Inspection N/A $0 TBD TBD TBD TBD TBD TBD
N/A $60,000 TBD TBD TBD TBD TBD TBD
Funding
330 (CIP) N/A $60,000 TBD TBD TBD TBD TBD TBD
N/A $60,000 TBD TBD TBD TBD TBD TBD
Estimated annual operating cost None
Estimated Schedule:
Planning in Fiscal Year 2021-22.
Project Location Map Background and Justification:
The City inherited many of its storm drains from LA County upon
incorporation in 1973. Since then the City has been working to upgrade
and repair its storm drain system to address needed maintenance and
meet current hydraulic demands.
The existing storm drain pipe at 6415 Corsini Place has been damaged and
the catch basin needs repairs. This project will make needed repairs and
will implement a storm system to properly convey runoff and reduce the
likelihood of land erosion.
A conceptual design and preliminary cost estimate will be developed in
Fiscal Year 2020 to 2021 After a concept design is finalized, the funding for
final engineering and construction will be requested.
D-10
FY2021-22 Capital Improvement Program
8800 Series Capital Improvement Program – Miscellaneous/Other Project Code: 8004
Traffic Signs Replacement Program
The Traffic Signs Replacement Program is intended to replace traffic signs
included in the Sign Inventory Report and consists of:
- Replacing existing traffic signs that have been determined to not meet
current, applicable standards
- Replacing associated posts, if the posts do not meet current, applicable
standards
A new assessment will be performed in FY2022-23 to determine future
program needs
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 TBD TBD TBD TBD $0
Engineering $0 $0 $75,000 TBD TBD TBD TBD $75,000
Environmental $0 $0 $0 TBD TBD TBD TBD $0
Management $0 $10,000 $10,000 TBD TBD TBD TBD $20,000
Construction $129,854 $140,000 $70,000 TBD TBD TBD TBD $339,854
Contingency $0 $15,000 $10,000 TBD TBD TBD TBD $25,000
Inspection $0 $25,000 $10,000 TBD TBD TBD TBD $35,000
$129,854 $190,000 $175,000 TBD TBD TBD TBD $494,854
Funding
202 (Gas Tax) $129,854 $190,000 $175,000 TBD TBD TBD TBD $494,854
$129,854 $190,000 $175,000 TBD TBD TBD TBD $494,854
Estimated annual operating cost None
Estimated Schedule:
Replacement is ongoing in FYs 2021-22 and 2022-23
Project Location Map Background and Justification:
The signage replacement/update program was created based on an
assessment report on the City's sign inventory and is intended to replace
existing signs that do not meet current, applicable standards. Roadway
signs are required to comply with FHWA (Federal Highway Administration)
and California MUTCD (Manual on Uniform Traffic Control Devices)
standards, including retro-reflectivity standards. The signage
replacement/update program is necessary for the City’s roadway signs to
be in compliance with those applicable standards and improve public
safety.
The budget was determined based on the number of signs that need to be
replaced per year, based on that report, and funding is included in FY2022-
23 for a future assessment to determine future needs.
D-11
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 8801
Sidewalk Repair and Replacement Program
T
This program is citywide and consists of:
- Replacing damaged residential sidewalk
- Replacing damaged residential driveways
- Replacing damaged curb & gutter
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 TBD $0
Engineering $0 $0 $0 $0 $0 $0 TBD $0
Environmental $0 $0 $0 $0 $0 $0 TBD $0
Management $0 $10,000 $0 $10,000 $0 $15,000 TBD $35,000
Construction $173,371 $230,000 $0 $245,000 $0 $260,000 TBD $908,371
Contingency $0 $25,000 $0 $25,000 $0 $25,000 TBD $75,000
Inspection $28,540 $25,000 $0 $25,000 $0 $25,000 TBD $103,540
$201,911 $290,000 $0 $305,000 $0 $325,000 TBD $1,121,911
Funding
220 (Measure R) $201,911 $0 $0 $305,000 $0 $325,000 TBD $831,911
221 (Meas. M) $0 $150,000 $0 $0 $0 $0 TBD $150,000
330 (CIP) $0 $30,000 $0 $0 $0 $0 TBD $30,000
340 (Bike & Ped) $0 $110,000 $0 $0 $0 $0 TBD $110,000
$201,911 $290,000 $0 $305,000 $0 $325,000 TBD $1,121,911
Estimated annual operating cost None
Estimated Schedule:
Construction in Fiscal Year 2021-22
Construction in Fiscal Year 2023-24
Construction in Fiscal Year 2025-26
Project Location Map Background and Justification:
Under this biennial program, the City removes and replaces identified
broken sections of sidewalk city-wide to mitigate potential tripping
hazards.
Needs will be assessed through the Triennial update to the Pavement
Management Program.
D-12
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 8809
Western Avenue Traffic Congestion Improvements
This project is intended to improve traffic congestion on Western Avenue
from Palos Verdes Drive North to 25th Street and consists of:
- Traffic signal equipment updates and synchronizing the traffic signals
- Potential alterations to the existing intersection geometrics
- Access improvements and parking management
- Potential addition of right turn and left turn lanes
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $150,000 $400,000 $0 $0 $0 $0 N/A $550,000
Engineering $0 $0 $700,000 $35,000 $55,000 $0 N/A $790,000
Environmental $0 $200,000 $0 $0 $0 $0 N/A $200,000
Management $0 $0 $0 $35,000 $55,000 $0 N/A $90,000
Construction $0 $305,000 $0 $735,000 $1,065,000 $0 N/A $2,105,000
Contingency $0 $0 $0 $220,000 $320,000 $0 N/A $540,000
Inspection $0 $0 $0 $75,000 $105,000 $0 N/A $180,000
$150,000 $905,000 $700,000 $1,100,000 $1,600,000 $0 N/A $4,455,000
Funding
215 (Prop. C) $0 $305,000 $0 $0 $0 $0 $0 $305,000
220 (Meas. R) $150,000 $0 $0 $0 $0 $0 $0 $150,000
221 (Meas. M -
Grant)
$0 $600,000 $700,000 $1,100,000 $1,600,000 $0 $0 $4,000,000
$150,000 $905,000 $700,000 $1,100,000 $1,600,000 $0 $0 $4,455,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in FY 2021-22.
Construction of a Right Turn Lane in FY2021-22.
Remaining scheduled is contingent on Caltrans approval
Project Location Map Background and Justification:
Traffic congestion and delays is an ongoing concern for area residents and
businesses, and has been for several years.
Although CalTrans owns this state highway and must approve any
improvements, the City is taking a lead role on this project.
Western Ave. traffic congestion improvements will work toward improving
traffic flow along Western Avenue.
D-13
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 8810
Community Development Block Grant - Americans with Disabilities Act - Infrastructure
Improvements
The City receives an annual Community Development Block Grant from the
United States Department of Housing and Urban Development (HUD), with
restricted uses. Accessibility improvements are an approved use and the
City has traditionally used these grants for install Americans with
Disabilities Act (ADA) compliant curb ramps, and associated
improvements, at existing sidewalk areas.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 TBD $0
Engineering $0 $20,000 $20,000 $20,000 $20,000 $20,000 TBD $100,000
Environmental $0 $0 $0 $0 $0 $0 TBD $0
Management $0 $5,000 $5,000 $5,000 $5,000 $5,000 TBD $25,000
Construction $103,500 $105,000 $105,000 $105,000 $105,000 $105,000 TBD $628,500
Contingency $0 $10,000 $10,000 $10,000 $10,000 $10,000 TBD $50,000
Inspection $12,500 $10,000 $10,000 $10,000 $10,000 $10,000 TBD $62,500
$116,000 $150,000 $150,000 $150,000 $150,000 $150,000 TBD $866,000
Funding
310 (CDBG) $116,000 $150,000 $150,000 $150,000 $150,000 $150,000 TBD $866,000
$116,000 $150,000 $150,000 $150,000 $150,000 $150,000 TBD $866,000
Estimated annual operating cost None
Estimated Schedule:
This in an ongoing, annual program
Project Location Map Background and Justification:
Construction of the ADA improvements, such as curb ramps, removes a
barrier that would otherwise make it more difficult people using
wheelchairs, scooters, walkers or other mobility devices to cross a street.
D-14
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 8828
Palos Verdes Drive South Intersection Improvements
This project is intended to improve traffic flow and increase public safety
and consists of improving intersections along Palos Verdes Drive South at
the following cross streets:
- Forrestal Drive (across from Trump National Drive)
- Schooner Drive (across from Yacht Harbor Drive)
- Seahill Drive (across from Tramonto Drive)
- Conqueror Drive
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $60,000 $25,000 $10,000 $0 $0 $0 $0 $95,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $25,000 $10,000 $0 $0 $0 $0 $35,000
Construction $0 $495,000 $165,000 $0 $0 $0 $0 $660,000
Contingency $0 $50,000 $15,000 $0 $0 $0 $0 $65,000
Inspection $0 $50,000 $15,000 $0 $0 $0 $0 $65,000
$60,000 $645,000 $215,000 $0 $0 $0 $0 $920,000
Funding
215 (Prop. C) $60,000 $0 $0 $0 $0 $0 $0 $95,000
330 (CIP) $0 $645,000 $215,000 $0 $0 $0 $0 $825,000
$60,000 $645,000 $215,000 $0 $0 $0 $0 $920,000
Estimated annual operating cost None
Estimated Schedule:
Construction for intersections at Schooner Drive, Seahill Drive, and Conqueror Driv in Fiscal Year 2021-22
Construction for the intersection at Forrestal Drive in Fiscal Year 2022-23.
Project Location Map Background and Justification:
Concerns regarding the geometrics of these intersections were reviewed
by the Traffic Safety Committee and recommendations forwarded to the
City Council in 2018. Engineering of the improvements were authorized
by the City Council in 2019. Improvements to these intersections will
improve traffic flow and increase public safety of vehicular and
pedestrian traffic.
D-15
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 88LY5
Pavement Management Program – Arterial Roadway Rehabilitation
Silver Spur Road (North of Hawthorne Boulevard)
As part of the Arterial Roadways Rehabilitation Program, this project
consists of rehabilitating the section of Silver Spur Road, from Elkmont
Drive to the driveway entrance of Peninsula High School (as shown in the
picture to the left), and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing pavement markings
- Improving drainage (if needed)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $140,000 $0 $0 $0 $0 $0 $140,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $15,000 $25,000 $25,000 $0 $0 $0 $65,000
Construction N/A $350,000 $460,000 $415,000 $0 $0 $0 $1,225,000
Contingency N/A $35,000 $45,000 $45,000 $0 $0 $0 $125,000
Inspection N/A $35,000 $45,000 $45,000 $0 $0 $0 $125,000
N/A $575,000 $575,000 $530,000 $0 $0 $0 $1,680,000
Funding
202 (Gas Tax) N/A $45,000 $575,000 $530,000 $0 $0 $0 $1,150,000
220 (Meas. R) N/A $530,000 $0 $0 $0 $0 $0 $530,000
N/A $575,000 $575,000 $530,000 $0 $0 $0 $1,680,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in Fiscal Year 2021-22
Construction to start Fiscal Year 2021-22.
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents and businesses.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
Road conditions are assessed through a triennial inspection and assigned
a calculated Pavement Condition Index (PCI) rating of Very Poor (0-40),
Poor (41-59), Fair (60-74), Good (75-85) or Very Good (86-100)
This section of road was inspected in 2019 and had segments with PCI
ratings from 49 (Poor) to 78 (Good).
D-16
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 88New7
Pavement Management Program – Arterial Roadway Rehabilitation
Silver Spur Road (South of Hawthorne Boulevard)
As part of the Arterial Roadways Rehabilitation Program, this project
consists of rehabilitating the section of Silver Spur Road, from Hawthorne
Boulevard to the city limit, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing pavement markings
- Improving drainage (if needed)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $45,000 $0 $0 $0 $0 $0 $45,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $20,000 $0 $0 $0 $0 $0 $20,000
Construction N/A $320,000 $0 $0 $0 $0 $0 $320,000
Contingency N/A $35,000 $0 $0 $0 $0 $0 $35,000
Inspection N/A $35,000 $0 $0 $0 $0 $0 $35,000
N/A $455,000 $0 $0 $0 $0 $0 $455,000
Funding
202 (Gas Tax) N/A $315,000 $0 $0 $0 $0 $0 $455,000
220 (Meas. R) N/A $140,000 $0 $0 $0 $0 $0 $455,000
N/A $455,000 $0 $0 $0 $0 $0 $455,000
Estimated annual operating cost None
Estimated Schedule:
Engineering and Construction in Fiscal Year 2021-22
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents and businesses.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
Road conditions are assessed through a triennial inspection and assigned
a calculated Pavement Condition Index (PCI) rating of Very Poor (0-40),
Poor (41-59), Fair (60-74), Good (75-85) or Very Good (86-100)
This section of road was inspected in 2019 and had segments with PCI
ratings ranging from 66 to 70 (all within the “Fair” category).
This project will be included in a larger project, in which the City
will partner with Rolling Hills Estates and a segment in their city, to
realize cost savings through economies of scale.
D-17
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 88New1
Pavement Management Program - Triennial Update
The Pavement Management Plan (PMP) is updated every three years to
evaluate the condition of the City’s roadway system and to identify
Citywide Arterial and Residential Street Rehabilitation projects.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 TBD $0
Engineering $120,000 $150,000 $0 $0 $160,000 $0 TBD $430,000
Environmental $0 $0 $0 $0 $0 $0 TBD $0
Management $0 $0 $0 $0 $0 $0 TBD $0
Construction $0 $0 $0 $0 $0 $0 TBD $0
Contingency $0 $0 $0 $0 $0 $0 TBD $0
Inspection $0 $0 $0 $0 $0 $0 TBD $0
$120,000 $150,000 $0 $0 $160,000 $0 TBD $430,000
Funding
202 (Gas Tax) $120,000 $150,000 $0 $0 $160,000 $0 TBD $430,000
$120,000 $150,000 $0 $0 $160,000 $0 TBD $430,000
Estimated annual operating cost None
Estimated Schedule:
The next update is scheduled for Fiscal Year 2021-22
Project Location Map Background and Justification:
The City uses the Pavement Management Program to determine the
condition of existing pavement and accordingly schedule the rehabilitation
of specific areas and roadways throughout the city.
The Metropolitan Transit Authority (Metro) requires the PMP update in
order for the City to continue receiving Proposition C funds. It must be
conducted every three years. Failure to complete will result in lost
funding.
D-18
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 88New2
Traffic Calming – PV Nature Preserve Parking Solutions
This project is located throughout the Preserve parking areas, and consists
of:
- Implementing traffic calming solutions to address Preserve parking area
concerns such as problematic driving behavior, increased traffic volumes
and speeding
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 TBD TBD TBD TBD TBD TBD
Engineering N/A $75,000 TBD TBD TBD TBD TBD TBD
Environmental N/A $0 TBD TBD TBD TBD TBD TBD
Management N/A $0 TBD TBD TBD TBD TBD TBD
Construction N/A $0 TBD TBD TBD TBD TBD TBD
Contingency N/A $0 TBD TBD TBD TBD TBD TBD
Inspection N/A $0 TBD TBD TBD TBD TBD TBD
N/A $75,000 TBD TBD TBD TBD TBD TBD
Funding
330 (CIP) N/A $75,000 TBD TBD TBD TBD TBD TBD
N/A $75,000 TBD TBD TBD TBD TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Construction in Fiscal Year 2021-22
Project Location Map Background and Justification:
Due to the Nature Preserve’s recent surge in popularity, demand for
parking has increased dramatically. As a result, problematic driving
behavior has been reported by area residents.
This project will provide solutions through traffic mitigation and parking
circulation measures.
D-19
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 88New3
Traffic Calming Program - Citywide
This program is is citywide, and consists of:
- Implementing traffic calming measures for city arterial and residential
roadways
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 TBD TBD
Engineering N/A $375,000 $80,000 $80,000 $85,000 $85,000 TBD TBD
Environmental N/A $0 $0 $0 $0 $0 TBD TBD
Management N/A $10,000 $10,000 $15,000 $15,000 $15,000 TBD TBD
Construction N/A $250,000 $260,000 $265,000 $275,000 $280,000 TBD TBD
Contingency N/A $35,000 $40,000 $40,000 $45,000 $45,000 TBD TBD
Inspection N/A $25,000 $25,000 $25,000 $30,000 $30,000 TBD TBD
N/A $695,000 $415,000 $425,000 $450,000 $455,000 TBD TBD
Funding
220 (Meas. R) N/A $615,000 $415,000 $45,000 $450,000 $205,000 TBD TBD
330 (CIP) N/A $80,000 $0 $380,000 $0 $250,000 TBD TBD
N/A $695,000 $415,000 $425,000 $450,000 $455,000 TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
This is an ongoing annual program
Project Location Map Background and Justification:
Traffic Calming is the management of traffic so that its negative impacts on
residents, pedestrians and schools are minimized.
One of the most persistent and emotional complaints that the City
receives is speeding on public streets.
This program will mitigate traffic and speed-related concerns.
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FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 88New6
Guardrail Improvements along Palos Verdes Drive East
This project consists of guardrail improvements along Palos Verdes Drive
East, within the City limits
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $105,000 $0 $0 $0 $0 $0 $105,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $70,000 $0 $0 $0 $0 $0 $70,0000
Construction N/A $684,900 $0 $0 $0 $0 $0 $684,900
Contingency N/A $70,000 $0 $0 $0 $0 $0 $70,000
Inspection N/A $70,000 $0 $0 $0 $0 $0 $70,000
N/A $999,900 $0 $0 $0 $0 $0 $999,900
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $0 $0
331 (Federal
Grant)
N/A $999,900 $0 $0 $0 $0 $0 $999,900
N/A $999,990 $0 $0 $0 $0 $0 $999,900
Estimated annual operating cost To Be Determined
Estimated Schedule:
Engineering and construction starting in Fiscal Year 2021-22.
Project Location Map Background and Justification:
On July 21, 2020, City Council authorized staff to apply for a federal
Highway Safety Improvement Program (HSIP) grant to fund guard rail
improvements along Palos Verdes Drive East.
In April 2021, staff was notified that the project was approved for HSIP
funding in the amount of $999,900 (with no requirement for City matching
funds)
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FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 88New8
Walking Paths Improvement Program
The City will assess arterial streets at various locations and will fund
improvements on an annual basis. Improvements will range in scope
depending on the location.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $30,000 $30,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $15,000 $15,0000
Construction N/A $0 $0 $0 $0 $0 $290,000 $290,000
Contingency N/A $0 $0 $0 $0 $0 $45,000 $45,000
Inspection N/A $0 $0 $0 $0 $0 $30,000 $30,000
N/A $0 $0 $0 $0 $0 $410,000 $410,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $410,000 $410,000
N/A $0 $0 $0 $0 $0 $410,000 $410,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
Engineering and construction in a Fiscal Year to be determined.
Project Location Map Background and Justification:
This program addresses concerns raised by the City Council at the
CIP Budget Workshop on April 12, 2021 to provide pedestrian path
improvements along arterial roads. This program will address
locations where arterial roadway rehabilitation is not scheduled to
occur.
D-22
CITY COUNCIL MEETING DATE: 03/30/2021
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to begin developing the FY 2021-22 Preliminary
General Fund Budget.
RECOMMENDED CITY COUNCIL ACTIONS:
1.Review the budget assumptions used to develop the FY 2021 -22 Proposed
General Fund Budget and provide Staff with direction on the following:
•Affirming the FY 2021-22 budget assumptions which include:
i.Restoring 100% funding for the Permit Technician, Building
Official, and Assistant Planner positions.
ii.Maintaining the 3% Utility User Tax for FY 2021-22.
•Funding priorities for the FY 2021-22 City Council goals.
•Funding priorities for the projected surplus for FY 2021 -22 (projected
revenues less projected expenditures) which may include:
i.Funding options based on the new Pension Guidelines.
ii.Funding options based on the revised City Council Policy No. 41
Reserve Policies.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Christopher Browning, Senior Administrative Analyst
Vina Ramos, Deputy Director of Finance
REVIEWED BY: Trang Nguyen, Director of Finance
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. City Council Goals Budget Requests
B. Draft FY 2021-22 City Council Goals and Work Plan
BACKGROUND:
The City’s budget is a financial plan based on anticipated revenues and expenditures in
a fiscal year starting July 1 through June 30. Each year, the City’s budget is prepared
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applying the City’s long tradition of fiscal responsibility, prioritizing public safety, and
providing the highest possible service levels to the community. To start the process, the
City Council holds workshops on goals and the proposed budget which document the
General Fund budget assumptions based on mid-year and year-end figures that frame
the following year's budget. Prior to presenting to the City Council, Staff reports the
General Fund budget assumptions to the Finance Advisory Committee (FAC) and the
capital projects to the Infrastructure Management Committee (IMAC). In general, the
City Council’s budget process this year consists of the following:
In preparation of the FY 2021-22 Budget Workshop, Staff has prepared a list of
assumptions used in the development of the FY 2021 -22 Proposed General Fund
budget. For the second consecutive year and based on the available information at this
point in time, Staff included the potential impacts from the economic downturn resulting
from the COVID-19 pandemic. The details are reported in the sections of the staff
report, where applicable. These assumptions have also been incorporated into the
City’s five-year model to forecast the City’s financial position over the next five years.
This future forecast helps determine the direction Staff needs to take to maintain a
structurally balanced budget.
Over the past two months, several meetings were held between the City Manager,
Director of Finance, and Department Heads to build the proposed budget. The meetings
started with a baseline budget for FY 2021-22 by discussing the status of the current
budget, year-end outlook, and the potential changes for services or programs that were
approved by the City Council in the current year. Additional changes were also made to
account for regulatory/mandated changes, contractual obligations, and department
requests, while incorporating cost containment in response to the economic downturn.
Based on the discussions from these meetings, Staff prepared this staff report with an
emphasis on the General Fund.
The information presented tonight for the City Council’s review and input are as follows:
• FY 2020-21 General Fund Year-End Estimates
• FY 2021-22 Revenue Assumptions
• FY 2021-22 Expenditure Assumptions
City Council
Goals Workshop
February 22
Budget
Workshops
March 30 (GF)
April 12 (CIP)
Preliminary
Budget
May 18
Public Hearing
June 1
Budget
Adoption
June 15
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• FY 2021-22 Fund Balance Summary
• Overview of the Five-Year Model and Assumptions
• Maintaining the 3% Utility User Tax for FY 2021-22
• City Council Directions on Other Funding Priorities
Furthermore, the information before you tonight have also been reviewed by the
Finance Advisory Committee (FAC). The FAC’s recommendations and/or comments are
included in the Additional Information section of this staff report.
DISCUSSION:
FY 2020-21 General Fund Year-End Estimates
Staff estimates the fund balance for the General Fund on June 30, 2021 to be $22.6
million, including transfers out. The estimated fund balance is projected to increase by
$1.2 million or 6% from the revised budget. After applying the City Council Reserve
Policy of 50% of the operating budget, the estimated unrestricted excess reserve will be
$9.6 million, which is an increase of approximately $1.9 million or 24% from the revised
budget. While the revenues are projected to come in lower than estimated by $1.2
million over the revised budget, the significant increase in excess reserves are from the
combination of the reduction in transfers out and the reduction of the 50% City Council
Reserve Policy.
A summary of the FY 2020-21 Fund Balance calculation is illustrated in Table 1 below.
A detailed analysis of the year-end report is also presented tonight in a separate staff
report.
Table 1: FY 2020-21 General Fund – Fund Balance Summary
General Fund
FY 2020-21
Adopted
Budget
FY 2020-21
Additional
Appropriations
FY 2020-21
Revised
Budget
FY 2020-21
Year-End
Estimates
Beginning Fund Balance - 7/1/2020 21,748,709 21,748,709 21,748,709
Add: Revenues 28,969,900 28,969,900 27,748,100
Add: Transfers-In 230,000 230,000 230,000
Total Revenues 29,199,900 - 29,199,900 27,978,100
Less: Expenditures (26,836,900) (516,486) (27,353,386) (25,975,585)
Less: Transfers to CIP (1,934,000) (206,500) (2,140,500) (1,117,200)
Less: Other Transfers-Out (30,000) - (30,000) (30,000)
Total Expenditures (28,800,900) (722,986) (29,523,886) (27,122,785)
Unaudited Ending Fund Balance - 6/30/2020 22,147,709 (722,986) 21,424,723 22,604,024
50% Reserve Policy 13,418,450 - 13,676,693 12,987,793
Unrestricted Excess/(Deficit) Reserve - 06/30/21 8,729,259 (722,986) 7,748,030 9,616,232
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General Fund — FY 2021-22 Revenue Assumptions
Overview
For the development of the FY 2021-22 proposed budget, Staff has factored in several
revenue and expenditure assumptions to the FY 2020-21 base budget as well as
targeted several cost saving actions. Staff estimates General Fund revenues will reach
$29.7 million, an increase of approximately $520,000 or 1.8%, compared to the FY
2020-21 current budget and $1.7 million or 6.2%, when compared to the FY 2020-21
year-end estimates, including transfers in.
The effects of the COVID-19 pandemic have remained throughout FY 2020-21 and it is
still yet unknown how long the economic slowdown will linger. Although there is still
much unknown about the future recovery of our economy, Staff can provide the City
Council with its best estimates using the information available. Staff will continue to
monitor economic conditions and work with our consultants to update revenue
projections and assumptions as necessary.
Below is a detailed discussion and analysis of the General Fund’s major revenues
sources.
Property Tax
Property Tax continues to be the largest and historically most stable revenue source in
the City. Revenue is projected to reach over $14.9 million, an increase of 4.9% over FY
2020-21 year-end estimates. Revenue growth primarily comes from growth in assessed
property values, which is capped at 2% annually. Additional growth can come from
home sales which trigger property reassessments and Proposition 8 value recaptures.
There are three primary factors that determine the annual change in property tax
revenue received by the City:
• Inflation (Based on the California Consumer Price Index – CCPI)
All properties not reduced by Proposition 8 are subject to a maximum CCPI
increase of 2% annually. For FY 2021-22 the County Assessor will be applying a
1.036% increase to these properties resulting in a $138 million increase to real
property value within in the City.
• Transfer of Ownership (Sale of property to new owner)
For those properties that have sold between January and December 2020, the
increase in value has been factored into the property tax revenue calculation and
provided an additional $294 million in property value.
• Proposition 8 Recapture (Additional increase in assessed property value)
Proposition 8 allows for properties that have experienced a decrease in value
due to a downturn in the housing market to have the value used in the calculation
of their property tax be based on the current market price. As home values
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recover, properties that received this this relief can experience an annual
increase in assessed value at a rate greater than the 2% CCPI limit mentioned
above. This recapture in value accounted for an additional $41 million in property
value.
The three factors mentioned above plus several other factors used in the calculation of
property tax combined to make an expected 3.52% increase in overall property value.
This increase plus Property Tax Transfer revenue, which is generated when a property
is sold, property tax revenue received in lieu of vehicle license fees, and other small
revenue sources were used in creating the projection of almost $15 million for FY 2021-
22.
Property Taxes
FY 19-20 Actual Revenue: $14,183,892
FY 20-21 Year-end Estimate: $14,260,700
FY 21-22 Proposed Budget: $14,960,300
FY 21-22 Net Change: +$699,600 or 4.9%
Transient Occupancy Tax (TOT)
The City projects it will receive $3.5 million in TOT revenue, an increase of 46.8% when
compared to FY 2020-21 year-end estimates. Since the temporary closure of Terranea
Resort and all amenities from March 19, 2020 through May 10, 2020, and several
months of Stay-at-Home orders that were put in place across the state, TOT revenue
has been challenging to project. It is still unknown how demand for leisure travel will be
impacted as the vaccine rollout continues and the state slowly reopens. For this reason,
Staff has taken a conservative approach and assumed a more substantial reduction in
revenue during the 1st quarter of FY 2021-22. Revenue from July through September
will be estimated at 40% of revenue received during the last unaffected fiscal year, FY
2018-19. From there, revenue will be projected at 70% of FY 2018-19 levels through the
second quarter and 75% through the remainder of the fiscal year. Of the $3.5 million of
TOT, $3.3 million or 97% is from Terranea. Staff will continue to monitor revenue and
economic trends and will provide updates accordingly.
Transient Occupancy Tax
FY 19-20 Actual Revenue: $3,909,799
FY 20-21 Year-end Estimate: $2,366,000
FY 21-22 Proposed Budget: $3,472,500
FY 21-22 Net Change: +$1,106,500 or 46.8%
Sales and Use Tax
During Staff’s preliminary analysis, revenue is projected to increase by $191,100 or
9.7% reaching over $2.1 in FY 2021-22 when compared to the FY 2020-21 year-end
estimate. This growth is projected to be the result of a more stable and consistent
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reopening of businesses across the state. This estimate brings revenue in line with what
the City received during FY 2019-20. As we proceed through the remainder of FY 2020-
21, a clearer picture should develop of future sales tax revenue . Staff will continue to
monitor this revenue source and provide updates if necessary.
Sales and Use Tax
FY 19-20 Actual Revenue: $2,163,342
FY 20-21 Year-end Estimate: $1,972,300
FY 21-22 Proposed Budget: $2,163,400
FY 21-22 Net Change: +$191,100 or 9.7%
Permits and Fees
This revenue source is comprised of roughly 17 permit and fee types, such as building
and safety permits, plan check permits, planning and zoning permits, and animal
licenses. Due to the variety of items, revenue can vary from year-to-year. The
Community Development Department, which brings in over 93% of all license and
permit revenue, estimates that this revenue source will see a slight increase of $78,000
or 4.3% over the FY 2020-21 year-end estimate of $1.8 million, bringing total revenue to
$1.9 million. Staff will continue to monitor the situation and will work with the Community
Development Department to provide updates to revenue projections if necessary.
Permits and Fees
FY 19-20 Actual Revenue: $1,916,822
FY 20-21 Year-end Estimate: $1,805,500
FY 21-22 Proposed Budget: $1,883,100
FY 21-22 Net Change: +$77,600 or 4.3%
Franchise Tax
Staff is projecting franchise tax revenue will remain flat when compared to FY 2020 -21
year-end estimates, with $2.15 million in revenue. The City receives payments from
franchisees for the use of municipal rights-of-way. This revenue source is primarily
received from Southern California Edison and Southern California Gas Company. The
main drivers for this revenue are the consumption and price of natural gas. Staff uses
historical data and industry projections for this revenue estimate. FY 2021-22 revenue is
projected remain relatively flat and Staff is not anticipating any significant impact to this
revenue source.
Franchise Taxes
FY 19-20 Actual Revenue: $2,146,037
FY 20-21 Year-end Estimate: $2,150,000
FY 21-22 Proposed Budget: $2,150,000
FY 21-22 Net Change: +$0 or 0%
E-6
Utility User Tax (UUT)
UUT is dependent on outside factors including weather conditions, consumption of
utilities, natural gas prices, and rate increases. Staff used historical data, information
available pertaining to the price of natural gas, and the projected increases estimated by
the Bureau of Labor Statistics for the Consumer Price Index for All Urban Consumers
(CPI-U) in the calculation of this projection. UUT revenue is on pace to reach FY 2020-
21 year-end estimates which are slightly higher than historical average. This is partially
attributed to an increase in utility usage as a higher percentage of the population
worked from home. For FY 2021-22, Staff projects revenue will return to levels
experienced prior to the pandemic. A decrease of $184,700 or 8.8% when compared to
FY 2020-21 year-end estimates is projected, however this brings revenue in line with FY
2019-20 levels of $1.9 million.
UUT
FY 19-20 Actual Revenue: $1,912,370
FY 20-21 Year-end Estimate: $2,099,700
FY 21-22 Proposed Budget: $1,915,000
FY 21-22 Net Change: -$184,700 or 8.8%
At this time, Staff determines that the UUT rate of 3% continues to be a necessary
revenue source for the City’s operating needs and therefore included in the FY 2021 -22
Proposed General Fund Budget. Staff seeks City Council affirmation on maintaining the
3% Utility User Tax for FY 2021-22.
Other Taxes and Miscellaneous Revenues
An overall decrease of $268,400 or 8.7% when compared to FY 2020-21 is projected for
FY 2021-22. Other Revenue consists of over 20 unique revenue sources including
business license tax, golf tax, interest earnings, rental/lease, and parking lot fees. This
revenue source can vary widely from year to year due to the various revenue sources
that are included in this category.
Despite a significant loss of revenue from facility rentals, Point Vicente Interpretive
Center (PVIC) sales, business license, and interest earnings, revenue is still expected
to exceed FY 2019-20 revenue of $2.99 million by $102,000, reaching nearly $3.1
million in FY 2020-21. This is due primarily to $515,000 in federal grant revenue in the
form of COVID-19 relief funds, which have been used to offset costs associated with the
City’s response to the pandemic. Revenue in FY 2021-22 is projected to fall by
$268,000, or 8.7%, to $2.8 million as facility rental and programs and events revenue
recover but is offset by the loss of grant revenue.
Other Taxes and Miscellaneous Revenues
FY 19-20 Actual Revenue: $2,991,743
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FY 20-21 Year-end Estimate: $3,093,900
FY 21-22 Proposed Budget: $2,825,500
FY 21-22 Net Change: -$268,400 or 8.7%
In total, FY 2021-22 General Fund revenues are estimated to reach $29.7 million, an
increase of roughly $1.7 million or 6% from FY 2020-21 year-end estimates of $28
million.
Table 2: FY 2021-22 Proposed General Fund Revenues
Chart 1: FY 2021-22 Proposed General Fund Revenues
FY 2021-22
Revenue Current Budget Year-End Estimate Proposed Budget
Property Tax $14,129,700 $14,260,700 $14,960,300 $699,600 4.9%
Transient Occupancy Tax 3,762,500 2,366,000 3,472,500 1,106,500 46.8%
Sales Tax 2,312,300 1,972,300 2,163,400 191,100 9.7%
Permits & Fees 1,819,200 1,805,500 1,883,100 77,600 4.3%
Franchise Tax 2,167,500 2,150,000 2,150,000 0 0.0%
Utility Users Tax 2,099,700 2,099,700 1,915,000 (184,700)-8.8%
Other Taxes & Misc. Revenues 2,679,000 3,093,900 2,825,500 (268,400) -8.7%
Subtotal $28,969,900 $27,748,100 $29,369,800 $1,621,700 5.8%
Transfer 230,000 230,000 350,000 120,000 52.2%
Total Revenues $29,199,900 $27,978,100 $29,719,800 $1,741,700 6.2%
FY 2020-21 FY21-22 Proposed Budget
vs. FY20-21 YE Estimates
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As illustrated in Chart 1 above, Property Tax continues to be the largest and historically
most stable revenue source in the City projected to be 51% of the total General Fund
revenue. TOT is expected to be the next largest revenue source at 12% of total
revenues. Chart 2 below shows the General Fund Revenues by type and their
respective contribution in percentage (%) terms to the City’s overall total revenue.
Chart 2: FY 2021-22 Proposed General Fund Revenues
FY 2021-22 General Fund Expenditure Assumptions
Overview
Based upon the most current information available, the estimated proposed operating
budget for General Fund is $26.9 million, excluding transfers out, which is less than the
FY 2020-21 revised budget by $428,200 or 2%. The transfers-out is estimated at $1.9
million, a decrease of $319,200 or 15% over the FY 2020-21 revised budget. The total
proposed budget including transfers out is $28.8 million, a decrease of $747,400 or 3%
over the FY 2020-21 revised budget.
As previously mentioned, during the development of the FY 2021-22 budget
assumptions, Staff accounted for regulatory/mandated changes, contractual obligations,
and department requests, while incorporating cost saving methods. Although the total
budget has a decrease of $747,400 or 3% over FY 2020-21 revised budget, there are
estimated increases in FY 2021-22 from various categories. The major increases are a
combination of the new rates from the Los Angeles County Sheriff for public safety
services, equipment replacement charges, salaries, and benefits. As illustrated in Table
3 below, the increases are then offset by the savings from repairs and maintenance,
professional and technical, legal services, supplies, and lower transfers out based on
projected TOT revenues.
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Table 3: FY 2021-22 Proposed General Fund Expenditures
A detailed analysis highlighting the budget assumptions that were used to prepare the
General Fund proposed expenditures in FY 2021 -22 are discussed as follows:
Personnel Costs
Personnel costs account for the salaries and benefits for City employees, including full-
time, part-time, City Council, and Planning Commissioners. Overall, based on the
assumptions, the personnel budget is estimated at $11.8 million or 41% of the budget,
including transfers out. This is an increase of $751,000 or 7% over FY 2020-21 revised
budget, which is highlighted below.
Personnel Costs
FY 20-21 Revised Budget: $11,075,000
FY 20-21 Year-end Estimate: $10,093,000
FY 21-22 Proposed Budget: $11,826,000
FY 21-22 Net Change: +$751,000 or 7%
Salaries
Currently, the City is in the collective bargaining process with the Rancho Palos Verdes
Employee Association (RPVEA). The agreement for next fiscal year has not been
finalized, hence, Staff estimated personnel costs for FY 2021-22 using the same terms
from the contract that is currently in place. Additionally, a majority of the vacant
positions are assumed to be restored by FY 2021-22 and therefore included in the
personnel costs. In February 2021, the City Council also approved a new parking
enforcement program to address parking and access issues at the Palos Verdes Nature
Preserve. The budget assumptions include the new positions related to this program.
Although the new program increased the budget, Staff anticipates the revenues from
parking fees and fines that will offset a majority of the costs.
Expenditure Type
FY 2020-21
Revised
Budget
FY 2020-21
YE Estimates
FY 2021-22
Proposed
Budget
Salaries 8,338,100$ 7,382,363$ 8,498,500$ 160,400$ 2%
Benefits 2,736,900$ 2,710,515$ 3,327,400$ 590,500$ 22%
City Attorney 975,000$ 905,000$ 940,000$ (35,000)$ -4%
Sheriff Contract 7,110,900$ 7,101,900$ 7,150,200$ 39,300$ 1%
Supplies 608,025$ 514,402$ 574,500$ (33,525)$ -6%
Professional/Technical 3,025,946$ 2,887,200$ 2,256,700$ (769,246)$ -25%
Repairs and Maintenance 3,067,940$ 2,958,620$ 2,492,400$ (575,540)$ -19%
Training/Conference 311,400$ 258,231$ 325,100$ 13,700$ 4%
Misc. Expense 1,179,175$ 1,257,355$ 1,360,400$ 181,225$ 15%
Total Opreating Expenditures 27,353,386$ 25,975,585$ 26,925,200$ (428,186)$ -2%
Transfers Out 2,170,500$ 1,147,200$ 1,851,300$ (319,200)$ -15%
Total Expenditures 29,523,886$ 27,122,785$ 28,776,500$ (747,386)$ -3%
Variance
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The estimated budget for salaries in FY 2021-22 is $8.5 million, a projected increase of
approximately $160,400 or 2% over the FY 2020-21 revised budget. The increased
amount is a combination of restoring full funding for a few vacant positions and
accounting for new staffing to support new programs approved by the City Council in FY
2020-21. To offset a majority of the increases, salary savings were proposed by
continuing partial funding for some of the positions through deferring recruitments.
The major budget assumptions that account for $8.5 million in salaries for FY 2021-22
are as follows for each department:
• City Administration $1.5 million or 17%
• Community Development $2 million or 24%
• Finance $980,100 or 12%
• Public Works $1.7 million or 21%
• Recreation and Parks $2.1 million or 26%
• $78,900 of over-time salaries
The following highlights the major changes between the FY 2020-21 revised budget and
the proposed FY 2021-22 budget.
• $225,700 has been added to fund 100% for the Building Official and Assistant
Planner positions in the Community Development Department. In the FY 2020-21
revised budget, both positions were funded at 75% and 50%, resp ectively,
therefore, the net increase is $74,900 to fully restore the positions in FY 2021-22.
• $65,500 has been added to restore the funding for the vacant Permit Technician
position in the Community Development Department.
• $250,300 accounts for COLA and merit increase for full-time employees based on
current contract between the City and RPVEA. This budget amount is an estimated
net decrease of $30,000 or 11% over FY 2020-21 revised budget due to the lower
COLA anticipated in FY 2021-22.
o COLA at 1% based on the January CPI-U
o Merit/merit bonus at an average of 3%
o Amounts are subject to change based upon the final agreement between
the City and RPVEA.
• $76,000 accounts for new programs for Parking Enforcement Staff at the Palos
Verdes Nature Preserve.
o Includes salaries for three part-time Staff, 25 hours a week.
• To achieve the least amount of growth in salaries, the increases are offset by
additional savings realized from streamlining the projections for Recreation and
Parks part-time salaries, lower overall costs for newly hired employees and future
employees, and underfilling the following positions:
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• Staff Assistant I in the Public Works Department
• Accountant in the Finance Department
• Accounting Supervisor in the Finance Department
• For cost savings, there are several vacant positions in the past few years that have
been frozen and are excluded in the current FY 2020-21 revised budget. While
some positions have been restored, the following positions continue to remain
frozen in the budget assumptions for FY 2021-22:
• Executive Assistant in the City Manager’s Office
• Assistant Planner in the Community Development Department
• Senior Engineer in the Public Works Department
Staff seeks City Council direction on restoring 100% funding for the Permit Technician,
Building Official, and Assistant Planner positions for FY 2021-22 as described above.
Benefits
The estimated Benefits for FY 2021-22 Proposed Budget is $3.3 million with a projected
increase of approximately $590,500 or 22% over the FY 2020-21 revised budget. Most
of the increases are attributed to the annual CalPERS unfunded actuarial liability
payment, increases in benefit rates, and additional benefit costs for restored and new
positions.
The major highlights for the budget assumptions to develop benefits of $3.3 million for
FY 2021-22 are the following:
• $1 million for the CalPERS Unfunded Actuarial Liability payment, an increase of
$208,000 or 26% over the FY 2020-21 revised budget. The payment is the City’s
unfunded liability inclusive of current employees and retired employees that are
in Tier 1, Tier 2, and Tier 3. Of the $1 million required payment, Tier 1 accounts
for $971,600 or 97%, Tier 2 is $17,300 or 2%, and Tier 3 is $13,900 or 1%.
• $643,600 for the CalPERS normal rate payment, a decrease of $21,600 or 3%
over the FY 2020-21 revised budget. The payment is the City’s normal cost for
current employees that are in Tier 1, Tier 2, and Tier 3. The payments are
$259,00 or 40% for Tier 1, $181,500 or 28% for Tier 2, and $199,500 or 31% for
Tier 3.
• $1.7 million for health, dental, vision, worker’s compensation, Medicare, and
other ancillary benefits. This an increase of $401,400 or 32% over the prior
year’s revised budget. The increases are mainly from 5% estimated c ost
increases for health benefits, increases in the contribution to Health Savings
Account (HSA) aligned with the same amounts established by IRS (previously
approved by the City Council in December of 2020), and additional benefits for
the restored and new positions.
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Non-personnel Costs
The non-personnel category includes the Los Angeles County Sheriff contract, legal
services, professional and technical services, repairs and maintenance, supplies,
training and conferences, and miscellaneous/other expenses. This category represents
$15.1 million or 52% of the proposed budget, including transfers out. The FY 2021-22
proposed budget includes a decrease of $1.2 million or 7% over FY 2020-21 revised
budget. The decrease is a combination of the City taking the necessary and prudent
steps reviewing operational spending to maximize budget. In particular, the majority of
the reductions are due to Staff identifying maintenance costs that are eligible for funding
from special revenue funds, such as Measure W and Measure R, instead of the General
Fund. Additionally, Staff reviewed the line item budgets, performed analysis using
historical information, and adjusted the budget accordingly. The adjustments were
carefully reviewed by the Finance Department and Departments Heads with final
approval from the City Manager to verify that the requested budgets accurately line up
with the City’s anticipated needs, while maintaining current high service levels to the
community.
Non-Personnel Costs
FY 20-21 Revised Budget: $11,075,000
FY 20-21 Year-end Estimate: $15,882,700
FY 21-22 Proposed Budget: $15,099,300
FY 21-22 Net Change: -$1,179,100 or 7% less
The major highlights for the budget assumptions to develop the non-personnel budget of
$15.1 million for FY 2021-22 are as follows:
Sheriff’s Contract
• Accounts for $7,150,200 or 25% of the proposed budget, including transfers out.
• Includes Sheriff Contract increase of $101,000 or 1% over FY 2020-21 contract.
The slight increase is due to dramatic budget curtailments and overtime
mitigation.
• Includes general law safety services and 11.5% liability insurance.
Legal Services
• Accounts for $940,000 or 3% of the proposed budget, including transfers out.
• Includes general legal services, code enforcement, litigation, labor negotiation,
and legal services related to public records act req uests.
• Proposed budget is a decrease of approximately $35,000 or 4% from the prior
year’s revised budget. The decrease is based on projected litigation needs in FY
2021-22.
Professional and Technical Services
• Accounts for $2,256,700 or 8% of the proposed budget, including transfers out.
• Majority of this category includes managed information technology services,
engineering, environment planning, code enforcement, flagging/crossing guard
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services, recreation program instructors, special events, inspections, the peafowl
program, other legal services, audit services, and other miscellaneous consulting
services.
• Proposed budget is a decrease of approximately $769,400 or 25% from the prior
year’s revised budget. Most of the decreased amounts are as follows:
o City Clerk’s election costs are estimated to decrease by $135,000 due to one -
time costs from the prior year are no longer needed in FY 2021-22.
o Public Works’ services are expected to have a net decrease over FY 2020-21
revised budget of roughly $364,000. The reduction is attributed to Staff
identifying maintenance costs that are eligible to be funded from special
revenue funds instead of General Fund. About $320,000 of the reduction in
the General Fund is allocated to Measure W. Additionally, Staff identified
further cost savings by maximizing and reducing c ontract costs.
o Community Development’s services are expected to have a net decrease of
about $101,000. The reduction is attributed to restoring the full funding for
salaries of vacant positions. Therefore, augmentation of services for planning
and building safety contract services is no longer needed in FY 2021-22.
o The remaining $169,300 decrease in professional services is from various
divisions including City Administration, Non-Department, and Recreation and
Parks. The decreased amounts are a combination of identified costs savings
and one-time services that are no longer needed in FY 2021-22.
Repairs and Maintenance
• Accounts for $2.5 million or 9% of the proposed budget, including transfers out.
• Majority of this category includes licensing and support for technology services,
tree trimming, landscapes and median maintenance, fuel modification, traffic
control, custodial, graffiti abatement, building and park maintenance, and utilities.
• Proposed budget is a decrease of approximately $575,500 or 19% from the prior
year’s revised budget. Most of the decreased amounts are as follows:
o Repairs and maintenance allocated in Public Works are expected to have a
net decrease over FY 2020-21 revised budget of roughly $200,000. The
reduction is attributed to Staff reviewing operational spending and identifying
potential cost savings from various contracts.
o Additional $100,000 reduction for pavement and marking maintenance
services. Staff identified that this maintenance is eligible to be funded by a
special revenue fund, Measure R.
o Additional $165,000 from the Storm Water Quality maintenance was identified
as eligible for Measure W funding.
Supplies, Training and Conference, Miscellaneous Expense
• The remaining non-personnel costs are supplies, training and conference, and
miscellaneous expenses, which represent $2.3 million or 8% of the proposed
budget, including transfers out.
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• Majority of this category includes supplies for custodial, building, office, repairs,
small equipment, parks, special events, programs, training and conference, bank
fees, property tax assessments, general liabilities premium, and equipment
replacement charges.
• Proposed budget is an increase of approximately $161,000 or 8% from the prior
year’s revised budget. The increase is mainly from increasing the funding for the
equipment replacement charges that are saved for future purchases.
Transfers Out
Transfers out are considered a part of General Fund expenditures which include transfers
to the CIP and other funds such as the City’s Improvement Authority for Portuguese Bend
and Sub-region One.
Transfer Out to CIP
The transfer out of General Fund revenue to the CIP Fund has been a factor of the
City’s public safety contract with the Los Angeles County Sheriff’s Department since
FY2017-18. In FY 2017-2018, with the City Council’s goal to continue to enhance public
safety services for the residents of Rancho Palos Verdes, the City Council approved
reducing the TOT transfers to the CIP Fund by the cumulative annual increases in the
public safety contract. As a result, the cost increases of the public safety contract
reduced the transfers to the CIP.
For FY 2021-22, Staff estimates receiving approximately $3.3 million in TOT revenue from
Terranea. Based on this estimate, the TOT transfer to the CIP Fund is approximately $1.8
million or 6% of the proposed budget after applying the cumulative annual increases
(since FY2017-18) of $1.6 million in the public safety contract as illustrated in Table 4.
Table 4: FY 2021-22 Transfers Out to CIP
Table 5 illustrates how the large drop in TOT revenue from Terranea combined with a
gradual return to typical pre-pandemic revenue levels is projected to cause a sharp
FY 2021-22 TOT Estimates (Terranea)$3,322,500
Less Public Safety Increases:($1,556,200)
FY 2017-2018: $893,000
FY 2018-2019: $200,500
FY 2019-2020: $260,800
FY 2020-2021: $101,000
FY 2021-2022: $100,900
FY 2021-22 Proposed Budget - Transfer to CIP $1,766,300
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increase in the TOT transfer to CIP in FY 2022-23. This is followed by a gradual decline
as the annual increases to the Sheriff’s contract of roughly 6% on average outpace the
much slower growth of expected TOT revenue as demand returns to normal. If all
factors remain constant, it is projected that the General Fund’s TOT transfer to CIP will
be phased out by FY 2029-30.
Table 5: Impact to TOT Transfer to CIP
Chart 3 illustrates that if the City were to cease the reduction of the General Fund
transfers of TOT revenue from Terranea Resort by the annual cumulative increases in
the Sheriff’s contract, and instead transfer the full amount, the expenditures would
exceed General Fund revenues during FY 2022-23 by roughly $2.4 million.
Chart 3: General Fund 10-year Trend, Transfer of All Terranea TOT Revenue
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Terranea TOT Revenue $3,322,500 $4,860,900 $5,400,500 $5,427,500 $5,454,600
Public Safety Increase
Since FY 17-18 $1,940,100 $2,394,700 $2,876,600 $3,387,400 $3,928,800
TOT Transfer to CIP $1,382,400 $2,466,200 $2,523,900 $2,040,100 $1,525,800
FY 26-27 FY 27-28 FY 28-29 FY 29-30
Terranea TOT Revenue $5,481,900 $5,509,300 $5,536,900 $5,564,500
Public Safety Increase
Since FY 17-18 $3,974,900 $4,549,000 $5,157,600 $5,802,600
TOT Transfer to CIP $1,507,000 $960,300 $379,300 ($238,100)
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To address the potential phasing out of General Fund transfers to CIP, in March 2021,
the City Council approved the revisions of the City Council Policy No. 41, Reserve
Policies addressing the funding sources for CIP. Pursuant to the revised policy, during
the budget process, the City Council may reduce the General Fund transfer amount to
the CIP by a portion or all of the increases in the public safety contract. Additionally, if
deemed necessary, the City Council may allocate all or a percentage of the prior year’s
General Fund unrestricted excess reserve to the CIP. This is further discussed in the
next section of this staff report.
Other Miscellaneous Transfers Out
In terms of Sub-region One and the Improvement Authority, transfer outs are intended to
cover annual maintenance charges and to maintain endowment requirements. Since the
estimated interest earned in the funds are not enough to cover the costs incurred in these
funds, the General Fund will need to transfer funds to subsidize Sub -region One in the
amount of $30,000 and the Improvement Authority for Portuguese Bend for $55,000,
totaling $85,000 for FY 2021-22. This is an increase of $55,000 or 183% from the prior
year’s revised budget. The increase is mainly due to lower interest rates anticipated in FY
2021-22, along with increased demand for maintenance services that are requested by
residents.
In closing on expenditures, the following Chart 4 shows the General Fund expenditures
by type and their respective contribution in percentage (%) terms to the City’s overall
total expenditures.
Chart 4: FY 2021-22 Proposed General Fund Expenditures
Staff will continue to monitor the local California economy and the impact of the
pandemic on revenues. Any changes to the budget assumptions used in the
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construction of the five-year model will be updated when Staff prepares the draft model
for review by the City Council in June.
FY 2021-22 General Fund - Estimated Fund Balance
Overall, based on the assumptions, Staff estimates the fund balance for the General
Fund on June 30, 2022 will be $23.5 million, including transfers out. The estimated fund
balance is projected to increase by $2 million or 10% from the revised budget. After
applying the City Council Reserve Policy of 50% of the operating budget, the estimated
unrestricted excess reserve is $10.1 million, which is an increase of approximately $2.3
million or 30% from the revised budget.
A summary of the estimated FY 2021-22 Fund Balance calculation is illustrated in Table
6 below.
Table 6: FY 2021-22 General Fund – Fund Balance Summary
Five-year Model and Assumptions
The City’s long-term financial outlook is documented in the Five-Year Model, which
forecasts economic conditions including scenarios of future sources of revenues and
future spending. The Mayor and the City Council recently asked staff to look into
expanding the five-year model to a ten-year or longer model. Staff is working diligently
with a consultant to explore opportunities for this transition. For FY 2021-22, Staff will
continue with the current model and will come back to the City Council on a status of the
ten-year model at a later date.
The Five-Year Model is an additional tool that the City utilizes annually to engage
discussions and provide guidance with decision-making related to the City’s future
General Fund
FY 2020-21
Revised
Budget
FY 2020-21
Year-End
Estimates
FY 2021-22
Proposed
Budget
FY 2021-22
Changes
Beginning Fund Balance - 7/1/2021 21,748,709 21,748,709 22,604,024 855,315
Add: Revenues 28,969,900 27,748,100 29,369,800 399,900
Add: Transfers-In 230,000 230,000 350,000 120,000
Total Revenues 29,199,900 27,978,100 29,719,800 519,900
Less: Expenditures (27,353,386) (25,975,585) (26,925,200) (428,186)
Less: Transfers to CIP (2,140,500) (1,117,200) (1,766,300) (374,200)
Less: Other Transfers-Out (30,000) (30,000) (85,000) 55,000
Total Expenditures (29,523,886) (27,122,785) (28,776,500) (747,386)
Unaudited Ending Fund Balance - 6/30/2022 21,424,723 22,604,024 23,547,324 2,122,601
50% Reserve Policy 13,676,693 12,987,793 13,462,600 (214,093)
Unrestricted Excess/(Deficit) Reserve - 06/30/22 7,748,030 9,616,232 10,084,724 2,336,694
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financial health. Table 7 on the next page summarizes the assumptions that were used
to prepare the FY 2021-22 proposed budget and used as a baseline to create the
current 5-year model.
Table 7: Five-year Model Budget Assumptions
Chart 5 below illustrates the 10-year trend for the General Fund revenues and
expenditures, excluding transfers. For FY 2022-23 and beyond, the figures are based
on the assumptions from Table 3 above. Revenues are estimated to grow on an
average of 4.5% per year compared to expenditure growth estimated at an average of
4.4% per year.
Chart 5: General Fund 10-year Trend, Excluding Transfers
ECONOMIC MODEL INPUT FACTORS 2023F 2024F 2025F 2026F
REVENUES
PROPERTY TAX-NET GF ESTIMATE 4.0% 4.0% 4.0% 4.0%
PROPERTY TAX-IN LIEU OF VLF (VLFAA) 4.0% 4.0% 4.0% 4.0%
TRANSIENT OCCUPANCY TAXES 46.3% 11.1% 0.5% 0.5%
SALES TAX 2.0% 2.0% 2.0% 2.0%
FRANCHISE TAX 0.5% 0.5% 0.5% 0.5%
UTILITY USERS TAX 0.5% 0.5% 0.5% 0.5%
PERMIT REVENUES 0.0% 0.0% 0.0% 0.0%
INVESTMENT INTEREST 0.8% 1.0% 1.0% 1.0%
EXPENDITURES
CONSUMER PRICE INDEX 2.0% 2.0% 2.0% 2.0%
PERSONNEL EXPENDITURES 8.5% 4.5% 4.5% 4.5%
HEALTH INSURANCE 2.0% 2.0% 2.0% 2.0%
PERS NORMAL COSTS 2.0% 2.0% 2.0% 2.0%
PERS UNFUNDED LIABILITY 10.1% 5.8% 5.7% 3.2%
SHERIFF CONTRACT 6.0% 6.0% 6.0% 6.0%
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As shown above, the operating revenues continue to support operating expenditures
through FY 2025-26. Even when the transfer of Transient Occupancy Tax (TOT) revenue
to the CIP Fund is applied, net of the public safety increases, revenues still exceed
expenditures through FY 2025-26, as depicted in Chart 6 below.
Chart 6: General Fund 10-year Trend, Including Transfers
City Council Directions on Other Funding Priorities
In addition to seeking the City Council’s direction on the FY 2021 -22 budget
assumptions which includes restoring 100% funding for the Permit Technician, Building
Official, and Assistant Planner, Staff seeks City Council direction for the other funding
priorities described below to develop the FY 2021 -22 Preliminary Budget:
• Funding priorities for the FY 2021-22 City Council goals.
• Funding priorities for the projected surplus for FY 2021 -22 (projected revenues
less projected expenditures) which include:
o Funding options for the new Pension Guidelines
o Funding options for the revised City Council Policy No. 41 Reserve
Policies.
According to the budget schedule, direction provided this evening, staff wil l present the
preliminary budget at the next Budget Workshop on May 18, 2021.
Funding Priorities for FY2021-22 City Council Goals
On February 22, 2021, the City Council held its annual Goals Workshop to review the
progress of the current FY2020-21 Goals and to set the framework for the upcoming
FY2021-22 Goals. Based on direction provided at the workshop, on March 16, 2021, the
City Council reviewed the draft Goals for FY 2021-22 and provided staff with further
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direction on goals to be included and the priority. At this meeting, the City Council
directed Staff to align funding with its draft goals. At this time, the updated draft goals for
FY2021-22 are attached for reference purposes (Attachment B), and to consider
amending if changes are identified with the proposed budget. To assist with the budget
discussion as it relates to the goals, attached is a worksheet that extracts certain goals
requiring funding through the budget process (Attachment A).
Based on the discussion at tonight’s meeting and the upcoming CIP budget workshop
scheduled for April 12, Staff will update the City Council Goals and present a more
comprehensive report to review in May for eventual adoption with the City’s budget in
June.
Funding Priorities for Projected Surplus for FY2021-22
Over the past year, the Finance Department and the FAC have worked on creating and
updating two of the City Council financial guidelines/policies addressing a financial plan
for the pension liability and improving the reserve policies. Both were reviewed and
recommended by the FAC in September 2020 through January 2021, and subsequently
adopted by the City Council in February 2021 and March 2021.
Based on the budget assumptions, Staff projects a surplus of over $943,000 for FY 2021-
22. In accordance with the recently adopted guidelines and policies, Staff seeks City
Council’s direction on the funding priorities for this surplus. The following are v arious
funding options for the City Council’s consideration:
• CalPERS Pension Plan Guidelines:
o City Council may set aside the first annual funding in an Employee Pension
Plan Service Fund to relieve the General Fund of payment in excess of
$900,000.
o City Council may set aside the initial funding in an Employee Pension Plan
Service Fund to relieve the General Fund of payment in excess of
$900,000 equivalent to at least two years but no more than three years of
the incremental increases to the annual UAL payment from the General
Fund Unrestricted Excess Reserve to the Employee Pension Plan Service
Fund.
• The estimated amount of the incremental increase for two years is
$307,000 or $640,000 for three years.
• City Council Policy No. 41 Reserve Policies:
o City Council may consider adjusting or suspending the reduction of the
General Fund transfers to CIP based on the cumulative increases in the
public safety contract when the General Fund does not have a balanced
budget.
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o If deemed necessary, City Council may allocate all or a percentage of the
prior year’s General Fund unrestricted excess reserve to the CIP during
budget adoption process. The estimated unrestricted excess reserve for
FY 2020-21 is $10.1 million.
Staff seeks City Council direction on how to allocate the projected surplus of over
$943,000 for FY2021-22 based on the above options which may include one or any
combination of the options provided.
ADDITIONAL INFORMATION:
American Rescue Plan Act of 2021
Over the next few months, the City Council will be asked to consider funding options on
a possible City allocation from the $1.9 trillion American Rescue Plan Act of 2021. The
Plan was approved by Congress and subsequently signed into law by President Biden
on March 11, 2021. The relief package provides funding in several areas such as state
and local aid, education, rental assistance, and transit. Based on the preliminary
information that the City received from the Government Finance Officers Association and
the League of California Cities, the City’s allocation under the state and local fiscal aid of
$350 billion is estimated to be at $7.8 million.
Based on the current information, the City will receive the allocation in two payments, the
first one within 60-90 days after enactment, and the final payment one year later (likely
part of FY2022-23). At this time, the estimated $7.8 million allocation is not included in
the proposed budget because the City is still waiting for confirmation of the final
allocation and for a more solid timeline on when the funds will be disbursed to the cities.
The timing of the allocation disbursement affects the fiscal year during which the City can
record this as revenue. Additionally, since this is a federal funding, the implementation
can be an extensive process as new guidelines are being developed. The guidelines
would help cities on how to properly spend the funds.
That said, based on the most current information, eligible uses may include:
• Revenue replacement for the provision of government services to the extent the
reduction in revenue due the COVID-19 public health emergency relative to
revenues collected in the most recent fiscal year prior to the emergency.
• Premium pay for essential workers
• Assistance to small businesses, households, and hard-hit industries, and
economic recovery
• Investments in water, sewer and broadband infrastructure.
There are the following two restrictions on eligible uses:
• Funds cannot be used to directly or indirectly offset tax reductions or delay a
tax/tax increase.
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• Funds cannot be deposited into any pension fund.
Staff will continue to monitor this funding and will report any available updates in the
Preliminary Budget meeting.
Finance Advisory Committee’s Recommendations
On March 18, 2021, Staff presented the FY 2021-22 General Fund budget assumptions,
fund balance summary, and the Five-Year model to the FAC. At this meeting, FAC
supported and appreciated the conservative approach that Staff has taken to develop
the FY 2021-22 proposed budget. Lastly, FAC added the following recommendations for
City Council’s consideration:
• Utilize the American Rescue Plan Act of 2021 stimulus fund to invest in the City’s
infrastructure.
• Consider additional funding for trail maintenance due to the increase in usage.
• Develop a creative funding approach by receiving donations from patrons for
park usage.
Review of Golf Tax
Rancho Palos Verdes Municipal Code Section 3.40.140 requires a legislative review of
golf tax every four years, to be completed prior to the adoption of the budget prepared for
the corresponding next fiscal year. The golf tax ordinance directs the City Council to
determine, based on the needs of the City, if any modification to the tax rate is necessary
or if the tax should be repealed. In FY 2020-21, the City Council approved the golf tax
without any modifications. Accordingly, the next review will be in FY 2023-24.
CIP Workshop
On Monday, April 12, 2021, the City Council will conduct a workshop on the Capital
Improvement Program (CIP). At this workshop, staff will present the status of FY 2020-
21 capital projects, propose new capital projects, and the five -year CIP for discussion.
Any direction provided by the City Council will be incorporated in the Preliminary Budget
to be presented on May 18, 2021.
Public Notification
On March 15, 2021, the City posted on social media and issued a listserv message
announcing tonight’s public workshop. To date, no public correspondence has been
received. Any public correspondence received after the transmittal of this staff report will
be provided to the City Council as late correspondence at the workshop.
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CONCLUSION:
Considering the ongoing financial impact of the COVID-19 pandemic, Staff continues to
take a more conservative approach when preparing the FY 2021 -22 proposed budget.
Similar to the prior year’s budget process, to alleviate the estimated revenue loss, the
Finance Department in collaboration with the City Manager and Department Heads,
determined the operational needs that are necessary to maintain current service levels
for the upcoming year. Additional goals within this process were for the budget team to
identify cost containments when possible from personnel and non-personnel budget line
items, and to identify costs that are eligible for special revenue funds (grants).
As a result, Staff estimates the General Fund revenues of $29.7 million will exceed
expenditures operating revenues of $26.9 million by $2.8 million (surplus), before
transfers out. After applying the transfers out of $1.9 million, the revenues will exceed
expenditures by $943,200 (surplus). This would result in a $2.1 million increase in the
fund balance over the FY 2020-21 revised budget, totaling $23.5 million. After applying
the 50% City Council Reserve Policy, Staff estimates an unrestricted excess reserve of
$10.1 million, an increase of $2.3 million from the FY 2020-21 revised budget.
Any directions from the City Council tonight will be incorporated in the Preliminary Budget
to be presented on May 18, 2021.
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FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
1. Law Enforcement
1a Reduce Part I Crime by 5% for FY 2021-22 compared to FY 2020-21 Admin Operating Yes -$ Included in the operating budget
1b Expand Neighborhood Watch to five (5) new communities.Admin Operating Yes -$ Included in the operating budget
1c
Provide $30,000 in grants to residents and neighborhood groups for the
acquisition of safety-enhancing tools and technologies Admin Operating Yes -$ Included in FY 21-22 proposed budget
2. Emergency Preparedness
2a
Prepare a Landslide Emergency Sanitation Plan in coordination with LA
County Sanitation District on how to respond to an emergency break in the
above-ground sanitation line located on Palos Verdes Drive South within the
Landslide Area.PW Operating No -$ Will be done in-house
2b
Implement at least two of the EPC-recommended action items to mitigate
wildfire risk in RPV, including: Enhanced Emergency Communication;
Emergency Evacuation Plan/Peninsula-wide and school district emergency
preparedness plan; Wildfire Hardening; Public Safety Power Shutoff
response; and Cal Fire Risk Assessment and Insurance Rates Admin Operating Yes -$ Included in the operating budget
INFRASTRUCTURE
Goal: Maintain and improve all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers).
3. Portuguese Bend Landslide
3a
Complete the EIR for the Portuguese Bend Landslide Remediation Project for
certification by the City Council PW Capital Yes -$ Proposed 2021-2022 CIP includes this request
3b
Prepare funding opportunities for Phases 1 & 2 of the Portuguese Bend
Landslide Feasibility Plan for City Council consideration. FIN Operating Yes -$ Carry-over from existing contract.
3c
Develop a mitigation plan to address land movement at Altamira Canyon
based on the following phases:
Phase One - Perform the drainage/erosion analysis for the entire canyon and
its tributaries and establish a priority list based on current erosion.
Phase Two - Prepare detailed engineering plans to resolve the erosion and
making sure there is positive drainage along the canyon.
Phase Three - Award construction contract for the proposed improvements.PW Capital No -$ Carry-over from existing contract.
3d
Develop a feasibility analysis with Rolling Hills for installation of an
underground sanitary sewer system to replace the existing septic tanks to
reduce ground water seepage within Portuguese Bend landslide.PW Operating No -$
4. Asset Management
4a
Create a detailed inventory and maintenance schedule of the City's public
infrastructure and assets.PW Capital Yes -$
CIP includes request for $365,000 in FY2021-
2022 and additional $335,000 over FY22-FY23;
which would create an asset management
program for Roads, Sidewalks, Storm Drains,
and Facilities. An asset management program
for other such as Traffic Signals and Streetlights
is being evaluated and funding requests will be
made in future budget cycles.
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FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
5. Small Wireless Facilities
5a
Develop a Citywide 5G Small Wireless Facilities (SWF) Master Plan that
identifies the preferred and least intrusive locations to install small wireless
facilities including co-locations. PW Operating No -Will be done in-house
6. Electric Utilities
6a
In coordination with SCE, develop a Utility Resilient Advancement Master
Plan to harden above-ground utility lines including a tentative timeline to
potentially underground utilities; and continue to lobby the California Public
Utilities Commission to modify the requirements for Rule 20A undergrounding
funds to include high fire risk areas.PW Operating Yes 100,000$ $50,000 to $100,000
6b
Identify alternative energy resources with the capability to store energy or sell
it back to the grid system, which could power the City. The first phase is to
identify potential alternative energy and the cost associated with this plan.PW Operating Yes 50,000$ $25,000 to $50,000
6c
Increase electric system reliability and safety in the City by reducing the
average amount of power outages by 25% compared to FY 2020-21 by the
end of FY 2021-22 through the undergrounding of at least one mile of utility
lines in open space areas.Admin Operating Yes -$ Included in the operating budget
7. Sanitary Utilities
7a
Develop a public sewer program to encourage on-site sanitary sewer systems
to connect to the public sanitary sewer system based on the following
phases:
Phase 1: Map areas in the City that are served by a sanitary sewer system or
on-site sanitary sewer system.PW Operating No $ - Will be done in-house
Phase 2: Feasibility study of the areas which are not currently being served
and prioritize the need for installation of the sewer system and identify costs
to connect to the sewer system.PW Capital Yes $ 100,000
Phase 3: Design the sewer system.PW Capital Yes TBD Estimated to be millions,
Phase 4: Installation of the system.PW Capital Yes TBD Estimated to be multiple tens of millions
7b
Prepare a new financial plan for the Abalone Cove annual sewer rates that
reduces City maintenance subsidy by at least 50% for City Council
consideration.FIN Operating Yes -$ Carry-over from existing contract.
8. Roadways
8a
Develop a Citywide Speed Mitigation Plan for reducing vehicular speed within
City streets (traffic calming)PW Capital Yes -$
CIP includes request for funding to develop plan
in Fiscal 2021-2022
9. City Beautification
9a
Develop an Arterial Fences and Walls Master Plan for the City Council's
consideration that retains neighborhood identity and describes the type
(material and height) of fence or wall, if any, to be placed along major arterial
streets in the City.CDD Operating No 40,000$
9b
Create a City Entry Master Sign Plan at various points of entry to the City
utilizing the following phases:
Phase 1: Issue an RFP for the design.
Phase 2: Design.
Phase 3: Construction.PW Capital Yes 255,000$
CIP includes this project on needs/wants list
with funding in a future year to be determined
E-26
FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
CITY LAND AND FACILITIES
Goal: Maintain and improve all City-owned properties.
10. Ladera Linda Community Center and Park
10a Complete the CUP/CEQA planning entitlement processes.CDD Operating No -$ Will be done in-house.
10b Complete construction-ready documents for City Council consideration.PW
10c
Complete bid process for construction firm and present contract to the City
Council consideration.PW
10d Break ground on construction based on Council-approved plans.PW
11. Civic Center Master Plan
11a
Present Civic Center development financing options to the City Council for
consideration.FIN Operating Yes -$ Carry-over from existing contract.
11b
Initiate discussions with DOJ and FEMA for a land-use swapping agreement
as a part of the Civic Center Master Plan process.Admin Operating Yes -$ Included in the operating budget
11d
Explore potential Civic Center partnerships that are compatible with the City
Council approved program document, and coordinate appropriate usage with
civic, business, and non-profit agencies to consider locating at the civic
center Admin Operating Yes -$ Included in the operating budget
11e
Present draft Civic Center Master Plan for City Council consideration which
will include a new possible Peninsula-wide EOC, Sheriff substation, and fire
station.Admin Operating Yes -$ Included in the operating budget
12. Trails Network Plan Update
12a
Complete the Consultant's review of the draft update to the Trails Network
Plan that provides user-friendly trail descriptions with graphics and detailed
maps illustrating trail routes and uses in a clear and concise manner based
on existing legal trails, community input, and feasible trails.R&P Operating Yes -$
The contract with Alta Planning was approved
by City Council 1/15/2019 in the amount of
$29,422 with a 10% contingency of $4,442
These funds are now in 101-400-5122-5101.
The contract expires June 2021. In order to
continue the work to an extended end date of
June 2022, Alta Planning requests $5,250 to
support additional project management costs
associated with the extended timeline and an
additional round of review an comment than
originally scoped.
12b Conduct a public workshop to solicit community feedback on draft plan.R&P Operating Yes -$ Carry-over from existing contract.
12c Adopt the Updated Trails Network Plan R&P Operating Yes -$ Carry-over from existing contract.
13. Natural Communities Conservation Plan / Habitat Conservation Plan (NCCP/HCP)
13a
Amend the Management Agreement with the PVPLC to reflect the City
Council-adopted NCCP/HCP.R&P Operating No -$ Will be done in-house.
13b
Create the NCCP/HCP-required Preserve Access Protocol to establish
appropriate vehicular access to the Preserve including provisions for access
during weather events (red flag days, tidal conditions, rain etc.)R&P Operating No -$ Will be done in-house.
13c
Record the NCCP/HCP-approved conservation easements over all Preserve
properties.R&P Operating Yes -$ Included in the operating budget
13d
Update the Public Use Master Plan for the Palos Verdes Nature Preserve to
reflect the Council-adopted NCCP/HCP.R&P Operating No -$ Will be done in-house.
13e
Prepare a Preserve Master Parking Plan identifying parking opportunities to
accommodate visitors to the Preserve that minimizes impacts on
neighborhoods and resources.R&P Operating Yes -$ Included in the operating budget
E-27
FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
14. Park Improvements
14a
Explore establishing a partnership, joint use, and/or lease agreement with the
U.S. Coast Guard for the Point Vicente Lighthouse property, buildings, and
WW II Battery Barnes outpost owned by Coast Guard, Facility-commonly
referred to as Coast Guard bunker (located at the Civic Center).R&P Operating No -$ Will be done in-house.
QUALITY OF LIFE
Goal: Maintain and improve the quality of life for RPV residents.
15. Western Avenue Redevelopment
15a
Develop a SWOT analysis of commercial properties along Western Avenue
to identify economic development opportunities to enhance retail
establishments and create mixed-use projects. CDD Operating No 50,000$ This a max fee; scope of work will be phased.
15b
Create a Traffic Flow Improvement Plan in coordination with Lomita, Los
Angeles, and Caltrans to improve traffic flows and provide connectivity
between retail outlets and residents. PW Capital Yes -$
CIP includes request for funding of $305,000
from City Prop C funds and $600,000 from
approved Measure M grant funds in Fiscal 2021-
2022; $700,000 in approved Measure M grant
funds in Fiscal 2022-2023, $1,100,000 of
anticipated Measure M grant funds in Fiscal
2023-2024, and $1,570,000 of anticipated
Measure M grant funds in Fiscal 2024-2025.
15c
Develop a streetscape beautification plan to enhance the aesthetic character
of Western Avenue.PW Capital Yes $ 400,000
For design; construction to be determined. CIP
includes this project on needs/wants list with
funding in a future year to be determined
16. Economic Development
16a
Create a promotional economic development campaign to improve RPV's
jobs/housing balance by supporting home-based businesses and
encouraging business with high-quality jobs to locate in RPV.Admin Operating Yes -$ Included in the operating budget
17. Environmental Sustainability
17a
Electric Vehicles: Adopt streamlined EV permitting policies in compliance
with AB 1236 CDD Operating No -$
Will be done in-house; may have City Attorney
costs.
17b
Water Conservation: Develop and publish a Low Impact Development (LID)
Standards Guidebook as resource to the development community to comply
with the City's storm water ordinance and LID standards.CDD Operating No -$
Will be done in-house; may have some costs for
JLHA support.
17c
Develop program in collaboration with EDCO to recycle/divert organic waste
from residential waste PW Operating No Will be done in-house.
18. Municipal Code Amendments
18a Update the City's Sign Ordinance (Section 17.76.050)CDD Operating No -$ Will have City Attorney costs.
18b
Update the Wireless (private property) Facilities Ordinance (Section
17.76.020) CDD Operating No -$ Will have City Attorney costs.
18c
Continue working with the Planning Commission Zoning Code Update
Subcommittee on targeted code amendments to the Zoning Code Initiate
remaining text amendments to complete the comprehensive update to Title
17 (Zoning Code) of RPVMC and Zoning Map. Target completion of 50% of
updates by end of FY.CDD Operating No -$ Will have City Attorney costs.
E-28
FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
19. Community Programs
19a
Provide services for aging and disabled members of the community through
the of a new Aging and Disability Resources Connection (ADRC) program Admin Operating Yes -$ Included in the operating budget
19b
Launch a “Keep RPV Clean” campaign throughout the City’s open space
areas R&P Operating No -$ Will be done in-house.
CITIZEN INVOLVEMENT & PUBLIC OUTREACH
Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions and City Staff facilitate the decision-making process.
20a Host Annual Leadership Academy for residents.Admin Operating Yes -$ Included in the operating budget
20b
Host five City sponsored events or activities at the Civic Center throughout
the fiscal year R&P Operating Yes 75,000$ $50,000 - $75,000
GOVERNMENT EFFICIENCY, TRANSPARENCY & ACCOUNTABILITY
Goal: Maximize the use of each tax dollar and optimize services delivered to RPV residents.
21. Operations & Customer Service
21a
Review View Restoration Ordinance and bring options to the Planning
Commission and City Council to consider amending the guidelines.CDD Operating No -$ Will have City Attorney costs
21b
Present Transient Occupancy Tax (TOT) rate options to FAC and City
Council FIN Operating No -$ Will be done in-house.
21c
Enhance internal and external customer service and efficiency so that all
inquiries are acknowledged within the day received and that, when surveyed,
internal customers indicate 95% satisfaction with responsiveness by
colleagues, and external customers indicate 95% satisfaction with
responsiveness by Staff.CDD Operating No -$ Will be done in-house.
21d
Establish an efficient and streamlined development process between the
Community Development and Public Works Departments to decrease the
initial review time for applications to no more than 10 business days.
Enhance the one-stop permit process.CDD Operating No -$
Will be done in-house; may need to tap into
some IT operating budget.
21e Reassess the Study Session Admin Operating Yes -$ Included in the operating budget
21f 91% of RPV Employees say RPV is "a great place to work." Admin Operating Yes -$ Included in the operating budget
315,000$ Operating Budget Requests
755,000$ Capital Budget Requests
1,070,000$ TOTAL BUDGET REQUESTS
E-29
2021-2022 Goals and Action Plan
0 100% - completed
6 56% - 99% - accelerated/near completion
10 26% - 55% - on target/on schedule
40 0% - 25% - behind schedule/at risk
0 N/A - not recommended/not necessary or New Goal
27 Priority Goals
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
1. Law Enforcement
1a Reduce Part I Crime by 5% for FY 2021-22 compared to FY 2020-21 Admin 06/30/2022 0%New goal.
1b Expand Neighborhood Watch to five (5) new communities.Admin 06/30/2022 0%
Staff has begun discussions with the City's Neighborhood Watch Coordinator to explore
expanding the program to include multi-family and market specifically to communities not
currently participating in the program. Revised goal that incorporates Goal No. 3 of
FY2020/21 Goals by deleting multifamily NW participation and expanding the program to
include more than multifamily.
1c Provide $30,000 in grants to residents and neighborhood groups for the
acquisition of safety-enhancing tools and technologies Admin Yes 06/30/2022 0%
New goal. Budget allocation is pending upcoming budget review. Safety enhancing tools
and technologies may include ring doorbells and continuing the matching grant program
for the flock safety cameras
2. Emergency Preparedness
2a
Prepare a Landslide Emergency Sanitation Plan in coordination with LA County
Sanitation District on how to respond to an emergency break in the above-ground
sanitation line located on Palos Verdes Drive South within the Landslide Area.
PW Yes 6/30/2021 20%
The Sanitation District is working with a consultant to prepare an Emergency Sanitation
Plan. City Staff has had preliminary discussions with the Sanitation District on elements to
be included in the plan. This goal may be addressed with the completion of the utility
white paper being prepared for the Peninsula Public Safety Committee.
2b
Implement at least two of the EPC-recommended action items to mitigate wildfire
risk in RPV, including: Enhanced Emergency Communication; Emergency
Evacuation Plan/Peninsula-wide and school district emergency preparedness plan;
Wildfire Hardening; Public Safety Power Shutoff response; and Cal Fire Risk
Assessment and Insurance Rates
Admin 6/30/2021 60%
The Emergency Preparedness Committee has identified 21 actionable recommendations
relevant to emergency response planning in Rancho Palos Verdes. On August 18, 2020, the
City Council authorized sending a letter to residents expressing the City’s commitment to
risk reduction, and measures residents can take to “harden” their home from a potential
wildfire. On October 8 and October 12, the Emergency Services Coordinator and
Committee Members met with the City of Malibu and the Topanga Coalition for
Emergency Preparedness (T-CEP) for guidance on communication systems best practices
and lessons learned. On November 18, 2020 the Emergency Services Coordinator
presented Peninsula-wide wildfire mitigation preparedness efforts on behalf of the
Peninsula Cities during a virtual Wildfire preparedness Town hall meeting hosted by Asm.
Al Muratsuchi. On November 11, the Emergency Services Coordinator conducted a hybrid
EOC Surprise Exercise for City staff. This exercise was conducted with no advanced notice
to City Staff to assess our readiness in the event of a real emergency. City staff has drafted
an After-Action Review report identifying lessons learned from this exercise.
3. Portuguese Bend Landslide
3a
Complete the EIR for the Portuguese Bend Landslide Remediation Project for
certification by the City Council PW Yes 12/31/2021 25%
On May 19, 2020, the City Council approved a professional services agreement with the
Chambers Group to prepare the environmental document. The Draft Initial Study was
published for public review between November 12, 2020 and January 15, 2021. A public
scoping meeting was held on December 19, 2020. The City's consultant has started work
on the draft EIR.
COLOR DESCRIPTION AND COUNTS
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
INFRASTRUCTURE
Goal: Maintain and improve all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers).
Last updated: :03/16/2021
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2021-2022 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
3b Prepare funding opportunities for Phases 1 & 2 of the Portuguese Bend Landslide
Feasibility Plan for City Council consideration. FIN No ongoing 50%
Staff is pursuing various potential funding opportunities for this project. The South Santa
Monica Bay (SSMB) Watershed Area Steering Committee (WASC) met on May 19, 2020.
WASC reviews all projects for Measure W funding. A Measure W application was
submitted to the County for the Portuguese Bend Landslide Remediation Project in
October 2020. Staff is also working with Blais and Associates to identify potential grants
for this project, and City Staff is discussing potential funding opportunities with state and
federal legislators. Staff anticipates to have some funding options for the City Council's
consideration in summer 2021. Staff met with the FAC on Feb. 11 to propose continuing
this goal to FY 2021-22 and the FAC supported staff recommendation.
3c
Develop a mitigation plan to address land movement at Altamira Canyon based on
the following phases:
Phase One - Perform the drainage/erosion analysis for the entire canyon and its
tributaries and establish a priority list based on current erosion.
Phase Two - Prepare detailed engineering plans to resolve the erosion and making
sure there is positive drainage along the canyon.
Phase Three - Award construction contract for the proposed improvements.
PW Yes Phase One: 6/30/2022 5%
On November 4, 2020, the City Council approved a professional services agreement with
Harris and Assoicates to perform the Phase One work. The procurement process is being
completed and Notice to Proceed is expected to be issued in March 2021.
3d
Develop a feasibility analysis with Rolling Hills for installation of an underground
sanitary sewer system to replace the existing septic tanks to reduce ground water
seepage within Portuguese Bend landslide.
PW Yes 12/31/2021 50%
Comments from Rolling Hills on the draft feasibility study were received on June 18, 2020
and provided to the consultant. The Draft Rolling Hills Sewer Concept Design (feasibility
study) has been received and preliminary discussions with Rolling Hills were held. Review
of the draft concept design has identified the need for further analysis of concept viability
before finalizing the feasibility study for public review.
4. Asset Management
4a Create a detailed inventory and maintenance schedule of the City's public
infrastructure and assets.PW Yes 6/30/2023 25%
An inventory of assets is being mapped on the City's GIS. Funding for a condition
assessment and development of a maintenance schedule will be requested through the
CIP process. New goals and reordered tasks to accomplish this goal. Originally listed under
Utilities in FY2020-21 Goals.
5. Small Wireless Facilities
5a
Develop a Citywide 5G Small Wireless Facilities (SWF) Master Plan that identifies
the preferred and least intrusive locations to install small wireless facilities
including co-locations.
PW Yes 12/31/2021 20%
Phase One: hire a consultant and map preferred locations Staff issued an RFP in June and
received two proposals from “Magellan Advisors” and “CTC Technology & Energy”. These
proposals are being evaluated prior to bringing a professional services agreement to the
City Council for consideration. Staff also has recently learned that the primary 5G SWF
engineering and construction company on the Peninsula has developed a map showing
preferred locations from an operability perspective. Staff intends to review this
information and use it as a reference to establish least intrusive locations that are also
sufficiently operable. New goals and reordered tasks to accomplish this goal. Originally
listed under Utilities in the FY2020-21 Goals.
6. Electric Utilities
6a
In coordination with SCE, develop a Utility Resilient Advancement Master Plan to
harden above-ground utility lines including a tentative timeline to potentially
underground utilities; and continue to lobby the California Public Utilities
Commission to modify the requirements for Rule 20A undergrounding funds to
include high fire risk areas.
PW 6/30/2022 5%
Public Works is in the process of setting a meeting with SCE to begin discussions on the
Master Plan to safeguard the system through active maintenance and identifying needed
improvements to the system. Southern California Edison's representative for this effort
has been re-assigned; staff is working with the new representative to continue this
initiative. New goal and reordered tasks that correlate in accomplishing the goal. Originally
listed under Utilities in the FY2021-22 Goals and Action Plan. Combined Goal No. 81 from
FY 2020-21 goals as it supports the effort of advancing undergrounding projects.
6b
Identify alternative energy resources with the capability to store energy or sell it
back to the grid system, which could power the City. The first phase is to identify
potential alternative energy and the cost associated with this plan.
PW 6/30/2022 5%
At this time, City Staff is exploring how solar energy can be used to power City facilities
and banked as a potential alternative energy source. New goals and reordered tasks that
correlate in accomplishing the goal. Originally listed under Utilities in the FY2021-22 Goals
and Action Plan.
Last updated: :03/16/2021
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2021-2022 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
6c
Increase electric system reliability and safety in the City by reducing the average
amount of power outages by 25% compared to FY 2020-21 by the end of FY 2021-
22 through the undergrounding of at least one mile of utility lines in open space
areas.
Admin Yes 06/30/2022 0%
New goal recommended by the EPC. Budget allocation is pending upcoming budget review.
7. Sanitary Utilities
7a
Develop a public sewer program to encourage on-site sanitary sewer systems to
connect to the public sanitary sewer system based on the following phases:
Phase 1: Map areas in the City that are served by a sanitary sewer system or on-
site sanitary sewer system.
Phase 2: Feasibility study of the areas which are not currently being served and
prioritize the need for installation of the sewer system and identify costs to
connect to the sewer system.
Phase 3: Design the sewer system.
Phase 4: Installation of the system.
PW Yes 6/30/2021 80%
Based on information available at City Hall and from LA County Environmental Health, Staff
is working with the City's GIS Staff to finalize a map showing areas of the City served by
onsite waste water sewer systems (Phase 1).
7b Prepare a new financial plan for the Abalone Cove annual sewer rates that reduces
City maintenance subsidy by at least 50% for City Council consideration.FIN No 6/30/2022 50%
Staff has estimated long-range costs for maintenance, operations, and capital costs of the
system. The 18-year historical costs have provided a good baseline for future costs.
Additionally, staff has identified capital improvements that will likely be needed in the next
5-10 years, due to the wear and tear on the pipes, grinder pumps, and lift stations. Staff is
working with Abalone Cove residents to address the future Sewer Rates in order to reduce
the City subsidy. On October 6, the City Council amended the Municipal Code with the
current CPI-U and approved a connection fee. Staff is working with a consultant to perform
an evaluation and assessment of the sewer system. This will provide staff with an updated
annual maintenance cost estimate to properly prepare a financial plan. Staff will meet with
the Portuguese Bend Community Association Board and conduct virtual neighborhood
meetings to review the consultant's analysis before bringing this item to the City Council
which Staff anticipates to have some options for the City Council's consideration in spring
2021. Staff met with the FAC on Feb. 11 to propose continuing this goal to FY 2021-22 and
the FAC supported staff recommendation.
8. Roadways
8a Develop a Citywide Speed Mitigation Plan for reducing vehicular speed within City
streets (traffic calming)PW Yes 6/30/2022 10%
Staff have been working with Traffic Safety Committee to determine the scope of a
Citywide Speed Mitigation Plan. The scope will be development of a masterplan that
identifies speeding concerns on arterials throughout the city and develops specific
mitigation measures to address those concerns; along with a robust public education and
outreach component. Funding for development of the masterplan will be requested
through the CIP process.
9. City Beautification
9a
Develop an Arterial Fences and Walls Master Plan for the City Council's
consideration that retains neighborhood identity and describes the type (material
and height) of fence or wall, if any, to be placed along major arterial streets in the
City.
CDD Yes 6/30/2023 10%
Staff continues to seek a consultant to assist with preparing a draft plan.
Carryover to FY 2021-22 if funded in FY 2021-22 budget.
9b
Create a City Entry Master Sign Plan at various points of entry to the City utilizing
the following phases:
Phase 1: Issue an RFP for the design.
Phase 2: Design.
Phase 3: Construction.
PW Yes 06/30/2021 5%
The City Staff is developing parameters for a City Entry Master Sign Plan to be
incorporated in the scope of work for an RFP for the development of concepts of City Entry
Signs. Concepts will be presented to Council for input. Funding for the design work will be
requested through the CIP process.
CITY LAND AND FACILITIES
Goal: Maintain and Improve all City-owned properties.
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2021-2022 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
10. Ladera Linda Community Center and Park
10a Complete the CUP/CEQA planning entitlement processes.CDD Yes 6/15/2021 75%
Staff deemed the application complete for processing. At this time, it has been determined
that the project is categorical exempt pursuant to CEQA. Public hearings on the planning
entitlements (CUP, etc.) occurred on January 23, 2021 and February 23, 2021. Planning
Commission approved entitlements on February 23. City Council voted to appeal the
Planning Commission approval at its March 2 meeting. City Council appeal hearing to be
held on April 6, 2021.
10b Complete construction-ready documents for City Council consideration.PW Yes 9/30/2021 60%
Construction drawings have been suspended while the City processes the CUP/CEQA
documents.
10c Complete bid process for construction firm and present contract to the City
Council consideration.PW Yes 12/31/2021 0%
Work will not commence on the bid process until planning entitlements are issued and
construction plans completed based on Goal Nos. 25 and 27.
10d Break ground on construction based on Council-approved plans.PW Yes 12/31/2021
0%Referred to Goal No. 22 in 2019. construction will not commence until Goal Nos. 25, 26, 27,
and 28 have been met.
11. Civic Center Master Plan
11a Present Civic Center development financing options to the City Council for
consideration.FIN Yes 6/30/2022 50%
In March, City Staff initiated discussions with Kosmont Transaction Services (KTS), but
paused further discussions due to changes in the leadership team and to reassess the
financial impacts of the economic downturn. Staff has developed a preliminary budget for
this project that was confirmed as reasonable estimates by KTS. On October 15, Staff met
with KTS to discuss funding options for the project. Staff has requested additional
information and is working with Blais and Associates on identifying grant opportunities.
Additionally, since September 2020, Staff has been meeting with consultants from various
aspects of the development sector including project management consultants, developers,
and other agency representatives to further understand, among other things, financing
and product delivery options. Staff anticipates having some options for the City Council's
consideration by early 2021. Staff met with the FAC on February 11, 2020 to propose
continuing this goal to FY 2021-22 because there are still a substantial project decisions
that still need to be made before the financial analysis can begin. The FAC supported staff
recommendation. Reordered tasks that correlate in accomplishing the goal.
11b Initiate discussions with DOJ and FEMA for a land-use swapping agreement as a
part of the Civic Center Master Plan process.Admin 12/31/2021 5%
Communication with respective agencies established. Additional dialogue to continue in
FY 2021-2220-21. Reordered tasks that correlate to accomplishing the goal.
11d
Explore potential Civic Center partnerships that are compatible with the City
Council approved program document, and coordinate appropriate usage with civic,
business, and non-profit agencies to consider locating at the civic center
Admin 03/30/2022 0%
New Goal
Last updated: :03/16/2021
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2021-2022 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
11e Present draft Civic Center Master Plan for City Council consideration which will
include a new possible Peninsula-wide EOC, Sheriff substation, and fire station.Admin 06/31/2022 30%
Requires hiring a design firm to prepare a master plan and a robust public engagement
process. Earlier this year, the Civic Center Advisory Committee (CCAC) prepared a draft
Design & Architectural Services RFP. The City Council Subcommittee also reviewed the RFP.
During this process, Staff realized that issuing an RFP to onboard a design firm, at this
time, is premature until financing options is considered by the City Council. This is because
the financing model the City Council finds most palatable will determine the development
process including the master planning. Since September 2020, Staff has been meeting with
consultants from various aspects of the development sector including project management
consultants, developers, and other agency representatives to further understand, among
other things, financing options, before issuing an RFP. At this time, Staff is considering
issuing a Request for Interest (RFI) to glean more information on the development process
for the Civic Center. City Council approved CCAC requests on Feb. 2 to proceed with a) an
RFP for a project management consultant firm and b) facilitate a public workshop
addressing municipal financial capital projects. A project manager will determine when to
proceed with developing a master site plan. Staff has begun discussions with Captain
Powers to obtain a written commitment that the LASD is interested in a substation at the
Civic Center site. In 2018, L.A. County Sheriff Jim McDonnell sent letters indicating his
support to place a facility at the Civic Center site. On December 9, 2020, Captain James
Powers of the Lomita Sheriff Station provided verbal support of the project but cautioned
that staff must receive support from Sheriff Villanueva before proceeding. A site tour was
scheduled for January 2021 but was postponed for Spring 2021 due to current health
orders. Reordered tasks that correlate in accomplishing the goal and combined Public
Safety No. 2 in the FY2021-22 Goals and Action Plan. Getting EOC, Sheriff station and fire
station are goals, and written commitments are tasks.
12. Trails Network Plan Update
12a
Complete the Consultant's review of the draft update to the Trails Network Plan
that provides user-friendly trail descriptions with graphics and detailed maps
illustrating trail routes and uses in a clear and concise manner based on existing
legal trails, community input, and feasible trails.
R&P Yes 7/31/2021 50%
Referred to Goal No. 26 in 2019.
Transferred to R&P in May and Staff regrouped with consultant, Alta Planning and Design,
to complete the draft Trails Network Plan. A status update was provided to the City Council
at its June 16 and September 15 meetings. City working group and IMAC Trails
Subcommittee coordinating on content of document, and updating process. The
consultant continues to update the administrative document which is now anticipated to
be completed by May 2021 because Staff commitments have shifted to Preserve-related
parking strategies.
12b Conduct a public workshop to solicit community feedback on draft plan.R&P 8/31/2021 10%
Based on City Council direction on June 16, there will be one additional public outreach
meeting led by Staff to solicit community feedback on draft plan. Over the next several
months, Staff, with the assistance of the Alta Planning and Design consultant will prepare
and disseminate information to maximize public awareness and involvement. Staff
continues to work with its consultant on the format and presentations for the upcoming
workshops.
12c Adopt the Updated Trails Network Plan R&P 12/31/2021 0%
Staff and the consultant will update the draft TNP to include Planning Commission input
prior to presenting to City Council. Dates that the TNP will be presented to City Council
will be finalized, but is anticipated to occur December 2021, and the document will be
released three weeks prior to meeting.
13. Natural Communities Conservation Plan / Habitat Conservation Plan (NCCP/HCP)
13a Amend the Management Agreement with the PVPLC to reflect the City Council-
adopted NCCP/HCP.R&P 12/31/2021 5%
Over the next several months, Staff will coordinate with the City Attorney's Office and the
PVPLC to continue identifying potential amendments for the City Council's consideration
in December 2021.
Last updated: :03/16/2021
5 of 9E-34
2021-2022 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
13b
Create the NCCP/HCP-required Preserve Access Protocol to establish appropriate
vehicular access to the Preserve including provisions for access during weather
events (red flag days, tidal conditions, rain etc.)
R&P 12/31/2021 40%
These protocols are required to be completed within a designated period of time after the
City receives the NCCP/HCP permits from the state and federal wildlife agencies. The City
has received its federal permit, and is awaiting the state's permit decision. Staff is
currently working with the Wildlife Agencies to proceed with these documents. Park
Rangers are educating authorized agencies about appropriate vehicular access and
installing signage.
13c Record the NCCP/HCP-approved conservation easements over all Preserve
properties.R&P 11/30/2021 30%
Staff has met with a surveyor and is working with the City Attorney to finalize the contract
for City Council approval in August, 2020. The conservations easements are required to be
recorded within a designated period of time after the City receives the NCCP/HCP permits
from the state and federal wildlife agencies. The City has received its federal permit, and
is awaiting the state's permit decision. Approval of contact with surveyor expected by
December 2020. Completion date is April 30, 2021. The City Council approved a contract
with McGee Consulting on January 19, 2021 to create the required property descriptions to
place conservation easements over Preserve properties. Working meetings and site visits
are taking place.
13d Update the Public Use Master Plan for the Palos Verdes Nature Preserve to reflect
the Council-adopted NCCP/HCP.R&P 3/31/2022 10%
Staff is making advance preparations for updating the Public Use Master Plan, including
referencing appropriate sections of the NCCP/HCP and updating trail maps.
13e
Prepare a Preserve Master Parking Plan identifying parking opportunities to
accommodate visitors to the Preserve that minimizes impacts on neighborhoods
and resources.
R&P 12/31/2021 70%
On March 17, 2020, the City Council received a report on parking improvements at Del
Cerro trailhead. Staff continues to research options and explore alternatives to minimize
impacts on neighborhood parking and residents' quality of life both short-term and long-
term. On August 18, 2020 and September 1, 2020 meetings the City Council directed Staff
to continue social medial campaign to inform and educate public and direct visitors to
alternative locations including Alta Vicente. SEO contract with Tripepi Smith approved.
Modified a two-month temporary parking moratorium along Crenshaw south of Crest.
Public informed via listserve, website, and social media. Burma and Rattlesnake trailhead
gate contracts approved. Staff directed to research alternatives for parking enforcement
and pay system options. Staff directed to look at holistic approach to Preserve parking. A
Preserve public forum was held on October 13, 2020. A City Council meeting was held on
October 20, 2020. The City Council provided direction on a number of issues including
holistic Preserve parking analysis, parking enforcement and a parking reservation system,
a 60-day extension of parking moratorium on a section of Crenshaw, a citation/fee
analysis, Preserve capacity study, and Alta Vicente trailhead beautification. Holistic
planning continued at meetings on January 19 and February 16, 2021. As a result, the
following elements of a holistic approach to Preserve Parking and Access are underway:
• Preserve capacity analysis
• Web and social media campaign
• Traffic and parking analysis
• Parking solutions specific to Crenshaw Boulevard and Park Place
• Increasing parking enforcement
• Establishing reservation and fee-based parking system
• Increasing parking citation fines
• Installing access gates at Burma Road and Rattlesnake trailheads
• Dispersing public use to alternative reserve locations
• Beautifying Alta Vicente Reserve/Civic Center
• Establishing a Preserve Pilot Shuttle program
14. Park Improvements
14a
Explore establishing a partnership, joint use, and/or lease agreement with the U.S.
Coast Guard for the Point Vicente Lighthouse property, buildings, and WW II
Battery Barnes outpost owned by Coast Guard, Facility-commonly referred to as
Coast Guard bunker (located at the Civic Center).
R&P 12/31/2021 40%
Staff has reached out to the Coast Guard to initiate dialogue about the future use of these
properties. Staff and several City Council members took tours of Coast Guard properties
with USCG personnel in October 2020 and held informal discussions of potential
acquisition and partnership. The USCG expressed a strong interest in developing a
partnership with the City. Additional meetings are being planned to begin brainstorming
partnership arrangements.
Last updated: :03/16/2021
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2021-2022 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
15. Western Avenue Redevelopment
15a
Develop a SWOT analysis of commercial properties along Western Avenue to
identify economic development opportunities to enhance retail establishments
and create mixed-use projects.
CDD Yes 6/30/2021 10%
The City prepared a potential redevelopment site analysis and has met with four potential
developers to explore mixed use projects. In May, the City was awarded a $160k from the
SB 2 grant fund to develop a mixed use plan for Western Avenue. Additionally, the City
applied for the Local Early Action Planning (LEAP) grant to seek an additional $150k to
support mixed use planning efforts that will enhance economic development opportunities
in the City. Reworded the goal to be more SMART.
15b
Create a Traffic Flow Improvement Plan in coordination with Lomita, Los Angeles,
and Caltrans to improve traffic flows and provide connectivity between retail
outlets and residents.
PW Yes Phase One: 12/31/2022 25%
Metro Board approved $1.33 million for Western Avenue Congestion Improvement Project
to be used for a Project Study Report (PSR). Staff is further refining the scope of work and
coordinating with the California Department of Transportation; who owns Western
Avenue and has approval rights over any work in the corridor. The timeline of this project
is subject to the CalTrans coordination and review times. review and approval timelines.
15c Develop a streetscape beautification plan to enhance the aesthetic character of
Western Avenue.PW Yes 6/30/2023 5%
The CIP for FY 2020-21 includes $150,000 for the design of the Western Avenue
Beautification Project. Staff received proposals in response to an RFP for the design of the
beautification of Western Ave and selected a qualified firm. Fee negotiations are ongoing
and a professional services agreement will be brought to Council for award when
negotiations conclude in the next month. Funding for final design will be requested
through the CIP process.
16. Housing Economic Development
16a
Create a promotional economic development campaign to improve RPV's
jobs/housing balance by supporting home-based businesses and encouraging
business with high-quality jobs to locate in RPV.
Admin 6/30/2022 5%
City Staff is in the early stages of developing a branding campaign for Western Avenue that
will incorporate Goal No. 47 of FY 2020-21. The branding campaign will bring together the
traffic flow, beautification, and economic development projects for Western Avenue. Staff
is collecting information on potential marketing consultants.
17. Environmental Sustainability
17a Electric Vehicles: Adopt streamlined EV permitting policies in compliance with AB
1236 CDD 6/30/2022 0%
New goal. Goal 17a was developed based emissions reduction, pursuant to ERAP Measures
Land Use and Transportation (LUT) Measure A: Accelerate the Market for EV Vehicles.
Goal 17a we added to address LUT Measure A1 (EV Parking Policies), LUT Measure A2 (EV
Charing Policies) and LUT Measure A3 (Administrative Readiness).
17b Water Conservation: Develop and publish a Low Impact Development (LID)
Standards Guidebook as resource to the development community to comply with
the City's storm water ordinance and LID standards.
CDD 06/30/2022 0%
New goal.
17c Develop program in collaboration with EDCO to recycle/divert organic waste from
residential waste PW 06/30/2022 0%
New Goal. This goal will support Measure Solid Waste A2. Diversion/recycling of organic
waste reducse green house gas emissions by reducing methane gas produced when
organic waste decomposes in landfills.
18. Municipal Code Amendments
18a Update the City's Sign Ordinance (Section 17.76.050)CDD 9/30/2021 25%
Staff is working with the City Attorney's Office on the preparation of a draft code
amendment for review by the Planning Commission. Draft regulations in development
stage. Planning Commission likely to consider in January 2021. Staff is working with the
City Attorney's Office on the preparation of a draft code amendment for review. Planning
Commission to begin consideration of new code standards in February. On February 9,
2021, Planning Commission directed the Zoning Subcommittee to work with staff and the
City Attorney's office on the development of an updated sign code.
QUALITY OF LIFE
Goal: Maintain and improve the quality of life for RPV residents.
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2021-2022 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
18b Update the Wireless (private property) Facilities Ordinance (Section 17.76.020) CDD 10/31/2021 10%
Staff will begin updating the wireless facilities section of the code in early 2021. Staff is
working with the City Attorney’s Office on the preparation of draft language for review.
The Planning Commission likely to consider before Summer 2021. This goal is
recommended to be continued to FY2021-22.
18c Continue working with the Planning Commission Zoning Code Update
Subcommittee on targeted code amendments to the Zoning Code Initiate
remaining text amendments to complete the comprehensive update to Title 17
(Zoning Code) of RPVMC and Zoning Map. Target completion of 50% of updates by
end of FY.
CDD 06/30/2022 0%
New goal.
19. Community Programs
19a Provide services for aging and disabled members of the community through the of
a new Aging and Disability Resources Connection (ADRC) program Admin Yes 12/30/2021 0%
Staff is developing the ADRC to provide resources and programs for aging and disabled
members of the community, establishing a volunteer network to assist with the programs
including reinstating the Handyman Program, and creating a Special Needs Registry to
have information for community members in the event of an emergency. New Goal and
subsection to Quality of Life. New subcategory and goal. Budget may be required for
Handyman and Special Needs Registry program.
19b Launch a “Keep RPV Clean” campaign throughout the City’s open space areas R&P 12/31/2021 0%
New goal. Work with community partners by launching a community clean up program
which includes a social media campaign, monthly volunteer events, and developing and
distributing information and incentive packets for families and/or neighborhoods to keep
City Parks, Preserve, Beaches and streets clean of litter.
20a Host Annual Leadership Academy for residents.Admin 06/30/2021 0%
Referred to Goal #35 in 2019. Staff recommends deferring this until 2021. Staff is finalizing
a new version of the Bi-Annual Leadership Academy. Applications will open in Spring and
will be conducted virtually.
20b Host five City sponsored events or activities at the Civic Center throughout the
fiscal year R&P Yes 06/30/2022 0%
21. Operations & Customer Service
21a Review View Restoration Ordinance and bring options to the Planning Commission
and City Council to consider amending the guidelines.CDD 12/30/2021 5%
Staff is reviewing the existing ordinance and guidelines to determine the scope of the
proposed amendments. Staff is reviewing the existing ordinance and guidelines to
determine the scope of the proposed amendments. Planning Commission likely to consider
Summer 2021.
22b Present Transient Occupancy Tax (TOT) rate options to FAC and City Council FIN No 6/30/2022 50%
Staff presented the TOT trends and analysis to FAC on Sept. 26, 2019. Due to the economic
downturn and the recent impact on the travel/hospitality industry, staff will resume
discussion with FAC in January/February of 2021. Staff met with the FAC on Feb. 11 to
propose continuing this goal to FY 2021-22 due to the uncertainty in the travel and
hospitality industry.
CITIZEN INVOLVEMENT & PUBLIC OUTREACH
Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions and City Staff facilitate the decision-making process.
GOVERNMENT EFFICIENCY, TRANSPARENCY & ACCOUNTABILITY
Goal: Maximize the use of each tax dollar and optimize services delivered to RPV residents.
Last updated: :03/16/2021
8 of 9E-37
2021-2022 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
23c
Enhance internal and external customer service and efficiency so that all inquiries
are acknowledged within the day received and that, when surveyed, internal
customers indicate 95% satisfaction with responsiveness by colleagues, and
external customers indicate 95% satisfaction with responsiveness by Staff.
CDD 10/31/2021 25%
Work will commence in fall Progress is limited based on staffing levels. Carry over goal.
Staff anticipates preparing memorandum regarding findings before Fall 2021. An employee
(internal customer service) survey was issued on September 30, 2020 with a deadline date
of October 14. Staff tallied the results and generally speaking employees are somewhat
satisfied. Department Heads are assessing the results of the employee results to identify
areas to improve employee satisfaction. A follow-up survey will be issued in Fall 2021 to
compare results after enhanced measures are implemented. In addition to the resident
survey presented to the Council on February 16, 2021, Staff is preparing a specific
customer service survey. It should be noted that in the resident survey 71.8% of
respondents indicated that they were somewhat or very satisfied.
24d
Establish an efficient and streamlined development process between the
Community Development and Public Works Departments by working together to
prepare a comprehensive Uniform Development Process public handout and to
decrease the initial review time for applications to no more than 10 business days.
Enhance the one-stop permit process.
CDD 12/31/2021 20%
New goal.
25e Reassess the Study Session Admin 12/31/2021 0%Activity on this goal is pending further review of the City's study session policy.
26f 91% of RPV Employees say RPV is "a great place to work." Admin 11/30/2021 75%
Referred to Goal #48 in 2019. Survey was sent on September 30, 2020 with a deadline date
of October 14. Staff is tallying the results. Human Resources tallied the results and
determined 79% of RPV employees would say "it is a great place to work." Department
Heads are assessing the results of the employee results to identify areas to improve
employee satisfaction.
Last updated: :03/16/2021
9 of 9E-38
CITY COUNCIL MEETING DATE: 04/12/2021
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to review the proposed Capital Improvement
Program.
RECOMMENDED COUNCIL ACTION:
(1) Receive and file a report on the status of the current FY2019 -20 Capital
Improvement Program;
(2) Receive and file a report on the proposed 5-Year Capital Improvement Program;
and,
(3) Provide direction on the Proposed 5-Year Capital Improvement Program
including the following:
a.Recommendations by the Infrastructure Management Advisory Committee;
b.Allocating up to $300,000 in surplus funds towards projects in the Capital
Improvement Program;
c.Allocating up to $7.8 million in American Rescue Plan Act funds towards
projects in the Capital Improvement Program.
FISCAL IMPACT:
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: James O’Neill, MPM, Project Manager
Lorna Cloke, Senior Administrative Analyst
REVIEWED BY: Ramzi Awwad, Director of Public Works
Trang Nguyen, Finance Director
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Proposed 5-Year Capital Improvement Program (Page A-1)
B. IMAC meeting minutes for January 11, 2021, February 8, 2021, March 15,
2021 and (draft) March 29, 2021 (Page C-1)
C. Draft FY 2021-22 City Council Goals
F-1
BACKGROUND:
The City’s Capital Improvement Program (CIP) is the City’s plan for the expansion,
rehabilitation, and major maintenance of public infrastructure. It defines needed
infrastructure improvements, prioritizes them, and sets forth a funding strategy within
the City’s financial limits. A critical element of the City’s CIP is the provision of funds to
both preserve and enhance existing facilities, as well as provide new infrastructure in
response to the changing needs of the community.
The CIP plans for the City’s needs over a five-year horizon and is funded annually for a
one-year period. It is revised annually in conjunction with the budget process. Revisions
may include changes in priorities, project scopes, cost estimates, and/or schedules.
Priorities may change because new projects may be added, or existing ones may be
propelled to a higher level of importance as a result of the changing needs of the
community, or the availability of external funding opportunities. Project scopes,
schedules, and cost estimates are updated as more becomes known about each project
through the planning and design phases.
The CIP also includes a “needs/wants” list, which is comprised of projects that are
unfunded or not sufficiently developed to be included in the five -year plan. These
projects are evaluated annually against other priorities for inclusion in the CIP.
The CIP is a tool that serves as the “blueprint” for the future of the community’s
infrastructure within the City’s financial constraints and provides a framework for the
City’s management team and the City Council with respect to investment planning.
CIP Process
Each year, the CIP is updated by removing projects completed during the year,
updating existing project scopes, schedules, and cost estimates, and adding new
projects identified throughout the year by staff from various departments, citizens of the
City, committees, elected or appointed officials, and other stakeholders. This update
results in a preliminary unconstrained proposed projects list.
The preliminary unconstrained proposed projects list is then discussed with
Infrastructure Management Advisory Committee (IMAC), which is a City Council
appointed advisory body. The IMAC was formed in Fiscal Year 2014-2015 to advise the
City Council on infrastructure needs and the CIP. Input from IMAC is incorporated to
arrive at a draft project list.
Staff then prioritizes the projects and constrains the project list for the upcoming fiscal
year against the available funding. The process is then repeated for each subsequent
fiscal year; and projects that do not fit within the available funding for the five-year
horizon are placed on the Needs/Wants List and funding is indicated as “To Be
Determined”. The result is the Draft Proposed CIP, which is then shared with IMAC for
their final input. Adjustments are made based on IMAC input and the Proposed CIP is
presented to the City Council at a CIP workshop.
F-2
Staff receives direction from the City Council during the CIP workshop and revises the
Proposed CIP accordingly. Staff then presents the revised version to the Planning
Commission for their review and determination of consistency with the General Plan.
Finally, the Proposed CIP is then presented to the City Council for their consideration
and adoption into a final CIP.
Staff is at the point in the CIP process, to present the Proposed CIP to the City Council
at tonight’s workshop. The Draft Proposed CIP reflects input received from the IMAC
over the past few months. Staff seeks City Council direction on the project priorities
reflected in the Proposed CIP and how to identify projects that could be potentially
funded by surplus funds transferred from the General Fund and funds expected from
the American Rescue Plan Act .
DISCUSSION:
CIP Development
Funding of the City’s CIP
The City’s CIP is primarily funded from a transfer out from the General Fund, which is
defined as the Capital Infrastructure Improvement Program Fund (Fund 330) and is
funded based on revenue received from Terranea Resort’s Transient Occupancy Tax
(TOT). Based on City Council policy, it does not include TOT received from the other
hotel, America’s Best Value Inn, in the City.
The CIP is also partially funded by restricted funds, which are utilized to the greatest
extent possible within those restrictions. Those funds include:
• Gas Tax (Fund 202)
• Measure R (Fund 220)
• Proposition C (Fund 215)
• 1911 Act Street Lighting (Fund 211)
IMAC
(Jan-April)
CIP Workshop
April 12
Planning
Commission
(May)
5-Year CIP
Adoption
June 15
F-3
• Measure M (Fund 221)
• Abalone Cove Sewer (Fund 225)
• Community Development Block Grants (Fund 310)
• Quimby (Fund 334)
• Bicycle and Pedestrian (Fund 340)
• Measure W (Fund 343)
Based on the above funding sources, the table below is the estimated fund balances
available to budget for the FY 2021-22 CIP.
Table 1: CIP Fund Balance
At the close of FY 2020-21 the CIP Fund, largest funding source for the CIP is
estimated to have a fund balance of $24.1 million. After applying the City Council
reserve policy of $5 million, the excess reserve is $18.7 million. Staff recommends that
that fund balance of the CIP Fund (Fund 330) not be utilized for the CIP at this time, and
the proposed CIP be based solely on using unspent balances of the other restricted
funds, to the extent allowed by the associated restrictions, and TOT revenue that is
expected to be transferred to the CIP Fund (Fund 330) in FY 2021 -22 through 2025-26.
Funding Constraints
As highlighted in the CIP presentation last year, the City expected a sharp downturn in
the economy associated with the “stay-at-home order” associated with Covid-19, and
that expectation was realized. Although the economy is showing signs of recovery, and
TOT revenue is expected to increase, the City has a conservative projection of
Terranea Resort’s TOT to be at $3.3 million. After the reduction of the cumulative Public
Safety ($1.6 million), the transfers out available to fund the CIP is approximately $1.7
million.
Capital
Improvement Gas Tax Measure R Proposition C
Other Special
Revenues
Beginning Fund Balance - 7/1/21 24,098,508 346,636 923,041 399,511 4,116,001
Add: Revenues 200,000 1,911,500 524,300 699,000 3,907,700
Add: Transfers In 2,075,500 - - - -
Total Revenues 2,275,500 1,911,500 524,300 699,000 3,907,700
Less: Capital Projects (2,700,000) (700,000) (1,285,000) (995,000) (1,322,200)
Less: Operating Expenses - (1,162,000) - - (2,363,900)
Total Expenditures (2,700,000) (1,862,000) (1,285,000) (995,000) (3,686,100)
Estimated Ending Fund Balance - 6/30/22 23,674,008 396,136 162,341 103,511 4,337,601
Reserve Policy 5,000,000 - - - 1,938,900
Excess Reserve - 06/30/22 18,674,008 396,136 162,341 103,511 2,398,701
*Other Special Revenues - 1911 Act, Measure M, Abalone Cove, CDBG, TDA Article 3 (Bicycle & Ped Access), Quimby, Measure W
F-4
With the goal of not using the CIP Fund balance and only funding projects with new
revenues to the CIP Fund, unspent fund balances, and expected revenues for other
restricted funds identified earlier, staff is proposing funding projects that it believes are
essential and the highest priorities. This is similar to the process taken by staff last year
to reprioritize the CIP late in the process in light of developments of Covid-19 and the
anticipated loss of TOT revenue.
The resulting CIP proposes almost $6.8 million for projects in FY 2021-22, with $1.7
million proposed from expected revenue to the CIP Fund (Fund 330), $1.2 million from
reallocating the PVDS Realignment project (Project No. 8301) that was deferred by the
City Council on March 2, 2021 to the Portuguese Bend Landslide Remediation (Project
No. 8304), and the remaining $4.1 million from other restricted funds. The spreadsheet
included in the attached CIP Program (Attachment A) outlines staff’s proposal for
funding projects for FY2021-22 through 2025-26, and (if applicable) expenditures
incurred on existing projects through March 31, 2021.
Prioritization Strategy
Prioritizing the City’s many needs in a very constrained budget environment was a
challenging task. Staff adopted the following strategy to present a Proposed CIP that
balances many competing interests:
• Extend the useful life of existing infrastructure by intervening at a time when it is
most cost effective to do so;
• Fund City Council Goals;
• Respond to the most pressing issues presented by residents and other
stakeholders; and,
• Expand the City’s infrastructure to realize economic development benefits and
maintain the City’s image
Cost Estimating Methodology
Developing budgets for capital projects is a difficult endeavor for any public works
agency. This is because budgets are based on a forecast of what engineers think
contractors will charge to complete design and construction of a project at some future
point in time. Many variables affect the price, and for projects where design is not
complete, the cost estimating process is even more challenging because there remain
many unknowns about the project.
Staff applied the following methodology to estimate project costs that uses the best
available information to establish the base construction cost:
• Contingency based on the project risk profile;
• Soft costs such as planning, environmental, engineering, management, and
inspection; and,
F-5
• Escalation to account for inflation for projects that are proposed to be built in
future years.
Construction cost estimates were based on actual construction cost data for recent
similar projects, adjusted for special project conditions (where appropriate). A
contingency of 30% was applied to projects that are in planning stages or are not
scheduled to be constructed in the next five years, to reflect the high level of uncertainty
that the many remaining unknowns present. The contingency was categorically reduced
as projects were further along in design, and closer to being constructed, down to 10%
percent for projects where engineering is complete and construction is expected within
the next year. For projects that are part of an ongoing program where the scope would
typically be reduced to meet the budget constraint s, that contingency was also reduced.
Soft costs for planning, environmental, engineering, management, and inspection were
added as a percentage of the expected construction cost based on staff experience and
judgement; and adjusted for special project conditions. Finally, escalation was applied
at a rate of 3% percent annually to account for future inflation.
Proposed Five-Year CIP
The Proposed CIP (Attachment A) includes a roll-up summary and individual project
sheets with general descriptions of the scope, budget, and schedule. The project sheets
are also categorized by type of infrastructure. The discussion below is based on the
following four sections, including a summary of completed projects in FY2020-21, that
frames the proposed CIP:
1. Completed Projects
2. Ongoing Programs/Projects
3. New Projects
4. Wants / Needs List
1. FY 2020-21 Completed Projects – Projects completed or are expected to be
completed by June 30, 2021 are listed below in Table 2. These projects are not
requesting new funding and are not included in the Proposed FY2021-22 CIP.
Table 2: Completed Projects
Project
Code Project Name
8302 Palos Verdes Drive South Landslide Repair Program (FY2020-21)
8404 Fence Replacement Program (Vicente Bluffs Reserve)
8422 Nature Preserve Gate for the Burma Road Trail
8423 Nature Preserve Gate for the Rattlesnake Trail
8504 Citywide ADA (Americans with Disabilities Act) Transition Plan
Update
8004 Public Signs Replacement Program (FY 2020-21)
8801 Sidewalk Repair and Replacement (FY 2020-21)
8804 Hawthorne Boulevard Beautification
F-6
Project
Code Project Name
8810 Community Development Block Grant (CDBG) Projects in the
Caddington Drive Neighborhood
8824 Transit Improvements – Bus Turnout/Stops
8830 Safe Route to Schools
8837 Traffic Signal at intersection of Palos Verdes Drive South and Palos
Verdes Drive East
8838 Traffic Signal at intersection of Hawthorne Boulevard and Via Rivera
Staff recommends that the City Council receive and file the above stat us report on the
FY2020-21 CIP completed projects.
2. Ongoing Programs/Projects – Projects previously approved or appropriated by the
City Council and will not be complete by June 30, 2020 are shown in Table No. 3
below and will carry-over to the FY2021-22 CIP.
Table 3: Ongoing Projects
Project
Code Project Name
8202 Abalone Cove Sanitary Sewer Rehabilitation Program
8301 Palos Verdes Drive South Realignment (East End)
8302 Palos Verdes Drive South Landslide Repair Program (FY2021-22)
8304 Portuguese Bend Landslide Remediation
8404 Fence Replacement Program (Vanderlip Park and Del Cerro Park)
8405 Ladera Linda Park & Community Center
8411 Lower Point Vicente Park Parking Lot Improvements
8503 New Civic Center Complex
8701 Storm Drain Asset Management Program
8708 Altamira Canyon Improvements (Erosion)
8715 Stormwater Drainage Improvements –
Palos Verdes Drive South at Peppertree Drive
8718 Storm Drain Deficiency Improvements - 6415 Corsini
87New2 Lift Station Improvements at Lower Point Vicente
8004 Traffic Signs Replacement Program (FY 2021-22)
8801 Sidewalk Repair and Replacement Program
8808 Pavement Management Program –
Arterial Roadway Rehabilitation – Crenshaw Boulevard
8809 Western Avenue Traffic Congestion Improvements
8810 CDBG ADA Program
8815 Pavement Management Program -
Residential Roadway Rehabilitation – Area 5
8816 Pavement Management Program - Residential Roadway
Rehabilitation – Area 1
8819 Pavement Management Program - Residential Roadway
Rehabilitation – Area 9
F-7
Project
Code Project Name
8839 Palos Verdes Drive East Widening and Path Improvements at
Bronco
88LY1 Pavement Management Program – Arterial Roadway Rehabilitation
– Palos Verdes Drive South
88LY2 Pavement Management Program – Arterial Roadway Rehabilitation
– Indian Peak Road
88LY4 Pavement Management Program – Arterial Roadway Rehabilitation
– Palos Verdes Drive East
88LY5 Pavement Management Program – Arterial Roadway Rehabilitation
– Silver Spur Road (North of Hawthorne Boulevard)
3. New Projects – Projects proposed for funding starting in the Fiscal Year 2021-22 or
beyond are shown in Table No. 4 below.
Table 4: New Projects in FY 2021-22
Project
Code Project Name
85New1 Facilities Asset Management Program
88New1 Pavement Management Program Triennial Update
88New2 Traffic Calming (PV Nature Preserve Parking Solutions)
88New3 Traffic Calming (Citywide)
88New7 Pavement Management Program – Arterial Roadway Rehabilitation
– Silver Spur Road (South of Hawthorne Boulevard)
4. Wants / Needs List – Projects for which insufficient funding was available within the
five-year horizon when considering competing priorities are included in Table No. 5
below. While some of the listed projects have not started, others have started or
completed design work, and staff is recommending deferring remaining work due to
higher priorities because of budget limitations. Deferring construction will likely cost
in higher overall project costs because of additional exposure to escalation.
Additionally, there may be more design and construction costs because construction
documents may need to be updated to meet new standards or to accommodate
changed conditions.
Table 5: Wants/Needs List
Project
Code Project Name
88New4 Arterial Roadway Beautification Program (New Entry)
88New5 City Entrance Roadway Monument Signs (New Entry)
8419 Hesse Park Athletic Field Improvement Project
8420 Palos Verdes Nature Preserve Signs Program
8421 Lower Point Vicente Park Improvements
F-8
Project
Code Project Name
84LY1 Lower Hesse Park Improvements
84LY2 Restoration and Installation of “Bubbles” Statue
85LY1 Restroom Improvements at Point Vicente Interpretive Center
85LY2 Replacement of the Civic Center Storm Room
8711 Bayend Drive Catch Basin Inlets and Storm Sewer Lateral
8713 Upper Point Vicente Stormwater Runoff Control Project (Helipad)
8714 Crest Road to Crestridge Canyon Storm Drain Project
87New1 Storm Drain Improvements
(Hawthorne Boulevard near Hawkhurst Drive)
8811 Arterial Walls and Fences Aesthetic Improvements Program –
Citywide
8817 Pavement Management Program -
Residential Roadway Rehabilitation – Area 7
8818 Pavement Management Program -
Residential Roadway Rehabilitation – Area 8
8826 Pavement Management Program -
Residential Roadway Rehabilitation – Area 2
8828 Palos Verdes Drive South Intersection Improvements
8834 Pavement Management Program -
Residential Roadway Rehabilitation – Areas 3 & 4
8836 Pavement Management Program -
Residential Roadway Rehabilitation – Area 6
8839 Palos Verdes Drive East Widening and Path Improvements near
Bronco Drive
8840 Western Avenue Beautification
88LY3 Palos Verdes Drive West Pedestrian Crossing
88LY6 Ganado Drive Parkway Area Aesthetic Improvements
Infrastructure Management Advisory Committee (IMAC) Recommendations
CIP information was presented to the IMAC at its January 11, February 8, March 15 and
March 29, 2021 meetings as reflected in the attached minutes (Attachment B). IMAC
generally supports the Proposed CIP, with recommendations on the following projects
for the City Council’s consideration:
▪ 8304 (Portuguese Bend Landslide Remediation) – prioritize prototype Phase III
(Hydraugers).
▪ 85LY1 (Restroom Improvements at the PVIC) – current conditions reflect poorly
on the City.
▪ 8503 (Civic Center) – defer spending until financial outlook improves
▪ 8715 (Storm Drain Improvements at Peppertree Drive) – highest storm drain
priority, critical to landslide mitigation.
F-9
▪ 8815 (Residential Roadway Rehab) – IMAC concerned beyond a one year
deferment.
▪ 8828 (Palos Verdes Drive South Intersection Improvements) - study roundabout
option for PVDS/Forrestal intersection.
▪ 8840 (Western Ave Beautification) – reallocate unspent appropriated funds and
defer study.
▪ 88New2 (Traffic Calming – Nature Preserve) – defer construction until current
measures are evaluated.
▪ 88New3 (Traffic Calming – Citywide) – pilot roundabout at PVDS/Forrestal.
IMAC members also discussed Staff’s current approach to allocating contingency on an
individual project basis. IMAC members asked staff to consider the creation of an
overall CIP contingency pool rather than individually appropriated project contingencies.
Because the vast majority of projects do not use their entire contingen cy, the amount of
a contingency pool would be a fraction of the sum of the individual project
contingencies, which would free up funding that could be used for unfunded projects;
while still allowing each project access to any needed contingency funds. Staff does not
recommend this approach because it would require Council to delegate the
appropriation of project contingencies to Staff in order for such an approach to be
operationally viable. Additionally, many projects are funded with restricted funds; which
would require the creation of multiple contingency pools.
Staff seeks City Council direction on the recommendations made by the IMAC.
Additional Transfer from the Estimated Surplus
At the March 31st Budget Workshop, the City Council was presented with information on
surplus funds available for appropriation in Fiscal Year 2021 -22. Based on discussion
that ensued that evening, the City Council directed staff to transfer a surplus of
approximately $300,000 to the Capital Infrastructure Improvement Program Fund (Fund
330). In light of this budget transfer, Staff seeks the City Council’s direction on
potentially allocating the surplus funds towards one or any combination of the following
projects:
1. Ladera Linda Community Center and Park Improvement Project
On April 6, 2021, the City Council moved to proceed with developing construction
documents for the Ladera Linda Community Center and Park Improvement Project. In
light of this, the Council may consider allocating $150,000 of the additional transfer
funds towards project management and constructability review for completion of the
construction documents. These funds would allow for immediate work to proceed until
such time that all soft costs are funded as part of the overall project funding . This project
furthers the strategy of funding City Council goals.
F-10
2. Restroom Improvements at Point Vicente Interpretive Center project
The City Council may consider allocating the additional transfer funds towards the
Restroom Improvements at Point Vicente Interpretive Center project. The estimated
project cost is currently shown as $360,000. However, it is likely that the project could
be completed within $300,000 if constructed in the next fiscal year and not subjected to
escalation for a five-year period. This project furthers the strategy of expanding the
City’s infrastructure to realize economic development benefits and maintain the City’s
image. IMAC comments highlighted the importance of this project for consideration of
any additional funding.
3. Other Projects on Needs/Wants List or Unfunded City Council Goals
The City Council may also consider allocating the additional transfer funds to any other
project that Council considers to be a higher priority than the two projects listed about.
This includes the Needs/Wants List as described in Table No. 5 above or the unfunded
City Council Goals (Attachment C)
American Rescue Plan Act (ARPA) 2021
The City is expected to receive $7.8 million in ARPA funds that is anticipated to
distributed to the City in two installments extending over two fiscal years. Based on the
priority of the proposed deferred projects, Staff recommends that the City Council
consider appropriating some, or all, of these funds towards one or more of the following
projects:
• Pavement Management Program – Residential Roadways ($6,395,000)
• Pavement Management Program – Arterial Roadways ($750,000)
• Ladera Linda Community Center and Park Improvement Project ($15.9 million)
• Western Avenue Beautification ($400,000 - design phase)
• City Entry Master Sign Plan ($255,000)
• Restroom Improvements at Point Vicente Interpretive Center ($360,000)
• Other Projects on Needs/Wants List or Unfunded City Council Goals (see Table
No. 5 and Attachment C)
The City has traditionally performed rehabilitation and major maintenance for residential
streets on an annual basis. Due to funding constraints, this program is being deferred
for three years in the Draft Proposed CIP. Additionally, arterial street rehabilitation is
being scaled back and spread out over more years than was the case in prior CIPs.
Staff recommends that Council consider allocating $6,395,000 towards the Residential
Roadways program, which would reduce the deferment down to one year. Staff also
recommends that Council consider allocating a further $750,000 towards the Arterial
Streets program to allow for completion of the City’s entire segment of Silver Spur Road
within a two-year period rather than the three-year period currently proposed. These
programs further the strategy of extending the useful life of existing infrastructure by
intervening at a time when it is most cost effective to do so. As previously noted, IMAC
F-11
recommends the importance of the Pavement Management Program – Arterial
Roadways program for consideration of any additional funding.
The estimated project costs would likely be reduced if projects are constructed in earlier
fiscal years than currently presented in the CIP because they would be subject to
shorter periods of escalation. The revised CIP would include revised estimates if
projects are moved up based on City Council direction.
Additional staffing and resources may also be needed depending on the amount of
additional funding Council directs towards CIP projects from ARPA funds.
ADDITIONAL INFORMATION:
Unfunded City Council Goals
At the budget workshop on March 30, 2021, Staff identified City Council goals that were
not funded (Attachment C). The CIP is an opportunity for Council to consider
appropriating funds towards unfunded goals. However, two of these unfunded goals are
not appropriate for the CIP because they require funding from the operating budget:
Utility Resilient Advancement Master Plan and Alternative Energy Sources.
As noted earlier in the staff report, two specific goals that were not funded in the five-
year horizon because other projects were prioritized over these goals are the City Entry
Master Sign Plan ($255,000) and Western Avenue Beautification ($400,000 for design).
The City Council could consider allocating surplus funds or other available funds to
complete these goals.
Finally, the goal of developing a public sanitary sewer system is not included in the CIP.
This is because such an initiative would require multiple tens-of-millions of dollars in
funding, as well as additional staff. When considering the difficulty in funding core
services, this goal was not included in the CIP at this time. Further research will be
conducted to work towards inclusion in future CIPs.
Grant Opportunities
Staff are regularly monitoring grant opportunities to determine if any capital projects
could be funded by external grants; while being sure to fully understand potential
conditions of grants. To date, Measure M grant funds in the amount of $1.3 million have
been awarded for the planning, environmental, and design phases of the Western
Avenue Traffic Congestion Improvements project. Staff will apply for an additional $2.7
million in Measure M funds for construction, and expect to receive those funds for
continuation of the project.
The City was also recently informed that they have been awarded a $999,990 Highway
Safety Improvement Program (HSIP) grant. These grant funds are required to be used
for installing and repairing guardrail on Palos Verdes Drive East. Staff received
notification of the grant award after the Draft Proposed CIP was developed and
F-12
discussed with IMAC; therefore, it is not currently included. This project will be added to
the Proposed CIP, along with other Council directed modifications, for consideration and
adoption into a final CIP.
Additionally, staff are evaluating grant opportunities for all CIP projects and are
particularly focused on seeking grants for the Portuguese Bend Landslide Remediation
project. Beyond regular grants, Staff and the Portuguese Bend City Council
Subcommittee, comprised of Councilmembers Cruikshank and Dyda, have met with
Senator Allen, Assemblyman Muratsuchi, and representatives from Congressman
Lieu’s office to advocate with state and federal elected officials for external funding for
this important project. Future meetings are being planned with Supervisor Hahn and
Senator Feinstein to secure grant funding commitments. Additionally, the City is
exploring whether the Portuguese Bend Landslide Remediation project would be eligible
for funding through the $2 trillion stimulus package supporting infrastructure projects.
Public Notification
Tonight’s CIP workshop was advertised to listserv subscribers and on the City’s various
social media platforms.
CONCLUSION:
The CIP is primarily funded by revenue from the Terranea Resort’s TOT and special
restricted funds. The proposed 5-Year CIP reflects what staff has determined to be the
highest priority projects, with input from the IMAC, that can be funded without using the
CIP Fund (Fund 330) unrestricted excess reserve. At this time, staff seeks feedback
and direction from the City Council on staff’s draft proposal. Any direction from the City
Council tonight will be incorporated in the Preliminary Budget to be presented on May
18, 2021.
ALTERNATIVES:
1. Alternately discuss and take other action related to this item.
F-13
Project CodeProject NameFund Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD 8200 SeriesAbalone Cove Santitary Sewer System Maintenance225 (Ab Cove sewer maint.)48,005$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ 2,420,000$ 715,000$ -$ -$ 8300 SeriesLandslide Improvements8301 Palos Verdes Drive South Realignment - East End330 (CIP)121,086$ -$ -$ -$ 1,790,000$ -$ -$ 8302Palos Verdes Drive South Landslide Area Resurfacing Program215 (Prop. C)-$ 690,000$ 710,000$ 730,000$ 750,000$ 780,000$ -$ 220 (Meas. R)635,765$ -$ 110,000$ 175,000$ -$ -$ -$ 330 (CIP)-$ 1,075,000$ 65,000$ -$ -$ -$ -$ Grant-$ -$ 795,000$ 4,955,000$ -$ -$ -$ 8400 SeriesParks, Open Space & Recreation Facilities8404 Fence Replacement Program330 (CIP)326,907$ 215,000$ -$ -$ -$ -$ -$ 334 (Quimby park development) 489,245$ TBDTBDTBDTBDTBDTBDFunding TBD-$ TBDTBDTBDTBDTBDTBD8411 Lower Point Vicente Park Parking Lot Improvements211 (1911 Act)-$ 80,000$ -$ -$ -$ -$ -$ 8418 Hesse Park Parking Lot and Lighting Improvements330 (CIP)75,000$ -$ -$ -$ -$ -$ 1,400,000$ 8419 Hesse Park Athletic Field Improvements330 (CIP)28,300$ -$ -$ -$ -$ -$ -$ 8420 Palos Verdes Nature Preserve Signs Program330 (CIP)178,405$ -$ -$ -$ -$ -$ 70,000$ 8421 Lower Point Vicente Park Improvements330 (CIP)50,000$ -$ -$ -$ -$ -$ 1,665,000$ 84LY1 Lower Hesse Park Improvements330 (CIP)-$ -$ -$ -$ -$ -$ 1,600,000$ 84LY2 Restoration and Installation of "Bubbles" Statue330 (CIP)-$ -$ -$ -$ -$ -$ 530,000$ 8500 SeriesBuilding Improvements8503 New Civic Center Complex330 (CIP)168,639$ 225,000$ 340,000$ 450,000$ -$ -$ -$ 85LY1Restroom Improvements at the Point Vicente Interpretive Center330 (CIP)-$ -$ -$ -$ -$ -$ 360,000$ 85LY2 Replacement of the Civic Center Storm Room330 (CIP)-$ -$ -$ -$ -$ -$ 100,000$ 85New1 Facilities Asset Management Program330 (CIP)-$ 100,000$ -$ -$ -$ -$ -$ 8700 SeriesSewer & Storm Drain Improvements8701 Storm Drain Asset Management Program330 (CIP)-$ 115,000$ 150,000$ 185,000$ -$ 500,000$ -$ 8708Altamira Canyon Improvements (Erosion)330 (CIP)280,000$ -$ -$ -$ -$ -$ -$ 8711Bayend Drive Catch Basin Inlets and Storm Sewer Lateral330 (CIP)42,000$ -$ -$ -$ -$ -$ 160,000$ 8713Upper Point Vicente Stormwater Runoff Control Project (Helipad)330 (CIP)-$ -$ -$ -$ -$ -$ 180,000$ 8714Crest Road to Crestridge Canyon Stormwater Drainage Improvements330 (CIP)139,877$ -$ -$ -$ -$ -$ 1,325,000$ 8715Stormwater Drainage Improvements- Palos Verdes Drive South at Peppertree Drive330 (CIP)118,000$ -$ -$ 1,035,000$ -$ -$ -$ 87New1Stormwater Drainage Improvements- Hawthorne Boulevard at Hawkhurst Drive330 (CIP)118,000$ -$ -$ -$ -$ -$ 1,815,000$ 8718Stormwater Drainage Improvements- 6415 Corsini Place330 (CIP)-$ 60,000$ -$ -$ -$ -$ -$ 87New2Lift Station Improvements at Lower Point Vicente330 (CIP)-$ -$ -$ 40,000$ 290,000$ -$ -$ Abalone Cove Sanitary Sewer System Rehabilitation Program82028304 Portuguese Bend Landslide Remediation8405 Ladera Linda Park and Community CenterCity of Rancho Palos VerdesPublic Works DepartmentDRAFT (for City Council review on April 12, 2021) Five Year CIP Budget for Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 (and TBD)F-14
Project CodeProject NameFund Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD City of Rancho Palos VerdesPublic Works DepartmentDRAFT (for City Council review on April 12, 2021) Five Year CIP Budget for Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 (and TBD)8800 SeriesRight-of-Way Improvements202 (Gas Tax)129,854$ 190,000$ 175,000$ -$ -$ -$ -$ 0-$ -$ -$ -$ -$ -$ -$ 220 (Meas. R)201,911$ -$ -$ 305,000$ -$ 325,000$ -$ 221 (Meas. M)-$ 150,000$ -$ -$ -$ -$ -$ 330 (CIP)-$ 30,000$ -$ -$ -$ -$ -$ 340 (Bicycle & Ped access)-$ 110,000$ -$ -$ -$ -$ -$ 220 (Meas. R)170,000$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ 1,300,000$ -$ -$ -$ 220 (Meas. R)150,000$ -$ -$ -$ -$ -$ -$ 215 (Prop. C)-$ 305,000$ -$ -$ -$ -$ -$ 221 (Meas. M - Grant)-$ 600,000$ 700,000$ 1,100,000$ 1,600,000$ -$ -$ 8810Community Development Block Grant - Americans with Disabilities Act - Infrastructure Improvements310 (CDBG) 116,000$ 150,000$ 150,000$ 150,000$ 150,000$ 150,000$ -$ 8811Arterial Walls and Fences Aesthetic Improvements Program - Citywide330 (CIP) -$ -$ -$ -$ -$ -$ TBD202 (Gas Tax)-$ -$ -$ -$ 90,000$ 560,000$ 140,000$ 220 (Meas. R)-$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ 2,165,000$ -$ 202 (Gas Tax)249,964$ -$ -$ -$ 475,000$ 100,000$ -$ 220 (Meas. R)-$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ -$ 2,930,000$ -$ -$ 202 (Gas Tax)-$ -$ -$ -$ -$ -$ -$ 220 (Meas. R)-$ -$ -$ -$ -$ -$ 355,000$ 330 (CIP)-$ -$ -$ -$ -$ -$ 2,475,000$ 202 (Gas Tax)-$ -$ -$ -$ -$ -$ -$ 220 (Meas. R)-$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ -$ -$ 202 (Gas Tax)-$ -$ -$ -$ -$ 75,000$ 250,000$ 220 (Meas. R)-$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ -$ 2,600,000$ 202 (Gas Tax)-$ -$ -$ -$ -$ -$ 635,000$ 220 (Meas. R)-$ -$ -$ -$ -$ -$ 455,000$ 330 (CIP)-$ -$ -$ -$ -$ -$ 1,555,000$ 215 (Prop. C)60,000$ -$ -$ -$ -$ -$ 35,000$ 330 (CIP)-$ -$ -$ -$ -$ -$ 825,000$ 202 (Gas Tax)-$ -$ -$ -$ -$ -$ -$ 220 (Meas. R)-$ -$ -$ -$ -$ -$ -$ 330 (CIP)3,291,704$ -$ -$ -$ -$ -$ -$ 202 (Gas Tax)-$ -$ -$ -$ -$ -$ 700,000$ 220 (Meas. R)-$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ -$ 2,140,000$ 330 (CIP)100,000$ -$ -$ -$ -$ -$ 1,830,000$ 0-$ -$ -$ -$ -$ -$ -$ 330 (CIP)150,000$ -$ -$ -$ -$ -$ 400,000$ 0-$ -$ -$ -$ -$ -$ -$ 8809 Western Avenue Traffic Congestion ImprovementsPavement Management Program- Arterial Roadway Rehabilitation(Crenshaw Boulevard)8808Traffic Signs Replacement Program88178836Palos Verdes Drive South Intersection Improvements88288819Pavement Management Program - Residential Roadway Rehabilitation - Area 5Pavement Management Program - Residential Roadway Rehabilitation - Area 7Pavement Management Program - Residential Roadway Rehabilitation - Area 8Pavement Management Program - Residential Roadway Rehabilitation - Area 9881588018004Pavement Management Program - Residential Roadway Rehabiitation - Areas 3 & 4Pavement Management Program- Residential Roadway Rehabilitation - Area 688348816Pavement Management Program - Residential Roadway Rehabilitation - Area 1Pavement Management Program - Residential Roadway Rehabilitation - Area 28826Sidewalk Repair and Replacement Program88188839Palos Verdes Drive East Widening and Path Improvements near Bronco Drive8840 Western Avenue BeautificationF-15
Project CodeProject NameFund Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD City of Rancho Palos VerdesPublic Works DepartmentDRAFT (for City Council review on April 12, 2021) Five Year CIP Budget for Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 (and TBD)202 (Gas Tax)-$ -$ -$ -$ 200,000$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ 330,000$ -$ 220 (Meas. R)-$ -$ -$ -$ 70,000$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ 545,000$ -$ 330 (CIP)-$ -$ -$ -$ -$ -$ 1,465,000$ 0-$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ 1,700,000$ 2,940,000$ 202 (Gas Tax)-$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ -$ -$ 202 (Gas Tax)-$ 45,000$ 575,000$ 530,000$ -$ -$ -$ 220 (Meas. R)-$ 530,000$ -$ -$ -$ -$ -$ 220 (Meas. R)-$ 140,000$ -$ -$ -$ -$ -$ 202 (Gas Tax)-$ 315,000$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ -$ 145,000$ 0-$ -$ -$ -$ -$ -$ -$ 88New1 Pavement Management Program - Triennial Update202 (Gas Tax)120,000$ 150,000$ -$ -$ 160,000$ -$ -$ 330 (CIP)-$ 800,000$ -$ -$ -$ -$ -$ 0-$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ 80,000$ -$ 380,000$ -$ 250,000$ -$ 220 (Meas. R)-$ 615,000$ 415,000$ 45,000$ 450,000$ 205,000$ -$ 330 (CIP)-$ -$ -$ -$ -$ -$ 5,805,000$ 0-$ -$ -$ -$ -$ -$ -$ 330 (CIP)-$ -$ -$ -$ -$ -$ 255,000$ 0-$ -$ -$ -$ -$ -$ -$ 7,558,662$ 6,770,000$ 6,605,000$ 12,095,000$ 8,955,000$ 7,685,000$ 34,210,000$ 88LY288LY488LY1Pavement Management Program - Arterial Roadway Rehabilitation (Palos Verdes Drive South)Pavement Management Program- Arterial Roadway Rehabilitation(Palos Verdes Drive East)Pavement Management Program- Arterial Roadway Rehabilitation(Silver Spur Road - South of Hawthorne Boulevard)88New788LY5Pavement Management Program- Arterial Roadway Rehabilitation(Silver Spur Road - North of Hawthorne Boulevard)88New2Traffic Calming- PV Nature Preserve Parking SolutionsPalos Verdes Drive West Pedestrian Crossing88LY3Pavement Management Program- Arterial Roadway Rehabilitation(Indian Peak Road)88LY6 Ganado Drive Parkway Area Aesthetic ImprovementsCity Entrance Roadway Monument Signs88New588New4 Arterial Roadway Beautification Program88New3 Traffic Calming Program - CitywideF-16
Project CodeProject NameFund Prior FYs FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TBD City of Rancho Palos VerdesPublic Works DepartmentDRAFT (for City Council review on April 12, 2021) Five Year CIP Budget for Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 (and TBD)Funding Summary202 (Gas Tax)499,818$ 700,000$ 750,000$ 530,000$ 925,000$ 735,000$ 1,725,000$ 211 (1911 Act)-$ 80,000$ -$ -$ -$ -$ -$ 215 (Prop. C)60,000$ 995,000$ 710,000$ 730,000$ 750,000$ 780,000$ 35,000$ 220 (Meas. R)1,157,676$ 1,285,000$ 525,000$ 525,000$ 520,000$ 530,000$ 810,000$ 221 (Meas. M)-$ 150,000$ -$ -$ -$ -$ -$ 221 (Meas. M - Grant)-$ 600,000$ 700,000$ 1,100,000$ 1,600,000$ -$ -$ 225 (Ab Cove sewer maint.)48,005$ -$ -$ -$ -$ -$ -$ 310 (CDBG)116,000$ 150,000$ 150,000$ 150,000$ 150,000$ 150,000$ -$ 330 (CIP)5,187,918$ 2,700,000$ 2,975,000$ 4,105,000$ 5,010,000$ 5,490,000$ 31,640,000$ 334 (Quimby park development)489,245$ -$ -$ -$ -$ -$ -$ 340 (Bicycle & Ped access)-$ 110,000$ -$ -$ -$ -$ -$ Grant-$ -$ 795,000$ 4,955,000$ -$ -$ -$ Funding TBD-$ -$ -$ -$ -$ -$ -$ 7,558,662$ 6,770,000$ 6,605,000$ 12,095,000$ 8,955,000$ 7,685,000$ 34,210,000$ F-17
8200 Series Abalone Cove Sanitary Sewer System Maintenance Project Code: 8202
Abalone Cove Sanitary Sewer System Rehabilitation Program
This project is intended to improve the Abalone Cove Sanitary Sewer
system and consists of:
- Replacing existing galvanized pipes
- Installing new pumps at four lift stations
- Installing new railings
- Installing new linings
- Installing a SCADA (Supervisory Control And Data Acquisition) system
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $48,005 $0 $90,000 $25,000 $0 $0 $0 $163,005
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $90,000 $25,000 $0 $0 $0 $115,000
Construction $0 $0 $1,785,000 $530,000 $0 $0 $0 $2,315,000
Contingency $0 $0 $275,000 $80,000 $0 $0 $0 $355,000
Inspection $0 $0 $180,000 $55,000 $0 $0 $0 $235,000
$48,005 $0 $2,420,000 $715,000 $0 $0 $0 $3,183,005
Funding
225 (Ab Cove) $48,005 $0 $0 $0 $0 $0 $0 $48,005
330 (CIP) $0 $0 $2,420,000 $715,000 $0 $0 $0 $3,135,000
$48,005 $0 $2,420,000 $715,000 $0 $0 $0 $3,183,005
Estimated annual operating cost $8,000
Estimated Schedule:
Replacement of existing galvanized pipes in Fiscal Year 2022-23.
All other work in Fiscal Year 2023-24.
Project Location Map Background and Justification:
The City is obligated to maintain and improve the existing sewer system
to minimize the risk of overflows, as the State of California has adopted
a zero tolerance of such overflows. The project consists of two projects:
replacing the galvanized pipes and rehabilitating the lift stations.
Additional maintenance costs and possible fines for overflows will be
incurred if the described improvements are not installed.
Pipes are being scheduled to be replaced in FY 2021-22, as they are more
susceptible to failure and therefore are prioritized over the replacement
of the pumps and the lift stations.
F-18
8300 Series Portuguese Bend Landslide Projects Project Code: 8301
Palos Verdes Drive South Realignment – East End
This project is intended to realign and reconstruct of Palos Verdes Drive
South at the east end of the Portuguese Bend Landslide and consists of:
- Relocating pavement to within the public right of way
- Install striping and pavement markings
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 N/A $0
Engineering $121,086 $0 $0 $0 $130,000 $0 N/A $251,086
Environmental $0 $0 $0 $0 $0 $0 N/A $0
Management $0 $0 $0 $0 $65,000 $0 N/A $65,000
Construction $0 $0 $0 $0 $1,270,000 $0 N/A $1,270,000
Contingency $0 $0 $0 $0 $195,000 $0 N/A $195,000
Inspection $0 $0 $0 $0 $130,000 $0 N/A $130,000
$121,086 $0 $0 $0 $1,790,000 $0 N/A $1,911,086
Funding
330 (CIP) $121,086 $0 $0 $0 $1,790,000 $0 N/A $1,911,086
$121,086 $0 $0 $0 $1,790,000 $0 N/A $1,911,086
Estimated annual operating cost None
Estimated Schedule:
Construction in Fiscal Year 2024-25.
Project Location Map Background and Justification:
Due to land movement associated with the Portuguese Bend Landslide,
this portion of the road has encroached onto private property. The
current configuration of the roadway needs to be modified to allow for a
more direct travel path. This project will result in an improved driving
experience when passing through the area.
F-19
8300 Series Portuguese Bend Landslide Projects Project Code: 8302
Palos Verdes Drive South Landslide Area Resurfacing Program
This project is intended to repair and maintain Palos Verdes Drive South
through the Landslide and consists of:
- repairing and maintaining the asphalt roadway
- repairing and maintaining storm drain lines
- repairing and maintaining curbs and gutters
- installing and maintaining signs and roadway striping
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 TBD $0
Engineering N/A $20,000 $20,000 $20,000 $20,000 $25,000 TBD $105,000
Environmental N/A $0 $0 $0 $0 $0 TBD $0
Management N/A $0 $0 $0 $0 $0 TBD $0
Construction N/A $650,000 $670,000 $690,000 $710,000 $730,000 TBD $3,450,000
Contingency N/A $0 $0 $0 $0 $0 TBD $0
Inspection N/A $20,000 $20,000 $20,000 $20,000 $25,000 TBD $105,000
N/A $690,000 $710,000 $730,000 $750,000 $780,000 TBD $3,660,000
Funding
215 (Prop. C) N/A $690,000 $710,000 $730,000 $750,000 $780,000 TBD $3,660,000
N/A $690,000 $710,000 $730,000 $750,000 $780,000 TBD $3,660,000
Estimated annual operating cost None
Estimated Schedule:
Routine resurfacing occurs in response to damage caused by the Portuguese Bend Landslide,
and is an annual budget item (Fiscal Years 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 are
shown here).
Project Location Map Background and Justification:
The City is required to properly maintain the roadway; performing repairs,
resurfacing and patching to mitigate impacts to the traveling public caused
by the land movement in this area. The program is expected to continue
until landslide movement in this area can be slowed. Work is performed
an as-needed basis, and weekly inspection of the landslide is required to
discover and repair defects in a timely fashion.
F-20
8300 Series Portuguese Bend Landslide Projects Project Code: 8304
Portuguese Bend Landslide Remediation
Based on current council direction, this project is intended to evaluate and
analyze the Portuguese Bend landslide and engineer solutions to slow or minimize
the land movement, and includes:
- Infilling fractures (phase I)
- Installing/refurbishing drainage pipe, new surface swales and a flow reductions
area (phase II)
- (Potentially) Installing Hydraugers (dewatering devices – phase III)
Phases of construction may be modified based on alternatives selected from final
EIR. Current proposed funding only includes phases I and II, but funding may be
redirected depending on selected alternatives.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $100,000 $100,000 $100,000 TBD TBD TBD TBD
Engineering $369,765 $850,000 $25,000 $50,000 TBD TBD TBD TBD
Environmental $266,000 $50,000 $45,000 $5,000 TBD TBD TBD TBD
Management $0 $75,000 $100,000 $250,000 TBD TBD TBD TBD
Construction $0 $0 $525,000 $3,650,000 TBD TBD TBD TBD
Contingency $0 $0 $125,000 $900,000 TBD TBD TBD TBD
Inspection $0 $0 $50,000 $175,000 TBD TBD TBD TBD
$635,765 $1,075,000 $970,000 $5,130,000 TBD TBD TBD TBD
Funding
220 (Meas. R) $635,765 $0 $110,000 $175,000 TBD TBD TBD TBD
330 (CIP) $0 $1,075,000 $65,000 $0 TBD TBD TBD TBD
Grant $0 $0 $795,000 $4,955,000 TBD TBD TBD TBD
$635,765 $1,075,000 $970,000 $5,130,000 TBD TBD TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Phase I Engineering in Fiscal Year 2021-22.
Phase I Construction in Fiscal Year 2022-23.
Phase II Engineering in Fiscal Year 2022-23.
Phase II Construction in Fiscal Year 2023-24.
Project Location Map Background and Justification:
The landslide in the Portuguese Bend area creates a number of
challenges for the City and the community, including damage to the Palos
Verdes Drive South roadway and moving of public and private properties,
including homes. The completion of this project will help minimize
movement in the landslide, thereby minimizing potential impacts to the
surrounding environment including marine life in the event the existing
above-ground sewer lines are damaged. It will also minimize damage to
public and private properties, including the roadway, and will alleviate
the need for the Annual Portuguese Bend Landslide Area Resurfacing
Program.
Work will be coordinated with all applicable local, State and Federal
agencies, including the California Coastal Commission and Palos Verdes
Peninsula Land Conservancy (PVPLC).
F-21
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8404
Fence Replacement Program
This project is intended to replace existing fencing at Frank A. Vanderlip,
Sr. Park & Del Cerro Park.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $10,000 $0 $0 $0 $0 $0 $10,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $10,000 $0 $0 $0 $0 $0 $10,000
Construction $303,981 $140,000 $0 $0 $0 $0 $0 $443,981
Contingency $0 $40,000 $0 $0 $0 $0 $0 $40,000
Inspection $22,926 $15,000 $0 $0 $0 $0 $0 $37,926
$326,907 $215,000 $0 $0 $0 $0 $0 $541,907
Funding
330 (CIP) $326,907 $215,000 $541,907
$326,907 $215,000 $541,907
Estimated annual operating cost None
Estimated Schedule:
Construction in FY 2021-22
Project Location Map Background and Justification:
Prior to establishing this program; the City was receiving a growing
number of complaints about the condition of the deteriorating existing
metal pipe coastal bluff fencing. The aesthetics and safety of the public
trails and parks is improved through this program.
During budget discussions in February 2021, the Recreation and Parks
Department requested fencing at Del Cerro Park be replaced, and the
Coastal Bluff Fence Program was expanded to include this requested
area.
F-22
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8405
Ladera Linda Park and Community Center
This project is intended to replace the existing buildings located at the site
with a new community center, refurbish the grounds and consists of:
- removing the existing buildings and infrastructure
- building a new community center and associated infrastructure
- building a new parking lot
- building a new park and associated equipment
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $489,245 TBD TBD TBD TBD TBD TBD TBD
Engineering $0 TBD TBD TBD TBD TBD TBD TBD
Environmental $0 TBD TBD TBD TBD TBD TBD TBD
Management $0 TBD TBD TBD TBD TBD TBD TBD
Construction $0 TBD TBD TBD TBD TBD TBD TBD
Contingency $0 TBD TBD TBD TBD TBD TBD TBD
Inspection $0 TBD TBD TBD TBD TBD TBD TBD
$489,245 TBD TBD TBD TBD TBD TBD TBD
Funding
334 (Quimby) $489,245 TBD TBD TBD TBD TBD TBD TBD
Funding TBD $0 TBD TBD TBD TBD TBD TBD TBD
$489,245 TBD TBD TBD TBD TBD TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Design work is to be completed in Fiscal Year 2020-21 after obtaining planning entitlements.
Project Location Map Background and Justification:
On the 2013 Infrastructure Report Card, the existing Community Building,
Discovery Room, Multi-purpose Room, Classrooms and Restrooms all
received a grade of “F”. This grading was based on criteria such as
structural/seismic conditions, finishes, functionality of building systems
(plumbing, electrical, HVAC and firefighting), safety issues and
sustainability and energy saving.
Improvements to the Ladera Linda Park and Community Center are
needed to meet the existing and future needs of the community. The
facility has passed its useful life, and its uses are very limited in its current
condition.
F-23
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8411
Lower Point Vicente Park Parking Lot Improvements
This project is intended to add new solar parking lights for the Point
Vicente Park parking lot, and consists of:
- Installing new parking lot lights
- Replacing the light by the main entrance gate with a new solar-powered
light
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 N/A $0
Engineering N/A $5,000 $0 $0 $0 $0 N/A $5,000
Environmental N/A $0 $0 $0 $0 $0 N/A $0
Management N/A $5,000 $0 $0 $0 $0 N/A $5,000
Construction N/A $50,000 $0 $0 $0 $0 N/A $50,000
Contingency N/A $15,000 $0 $0 $0 $0 N/A $15,000
Inspection N/A $5,000 $0 $0 $0 $0 N/A $5,000
N/A $80,000 $0 $0 $0 $0 N/A $80,000
Funding
211 (1911 Act) N/A $80,000 $0 $0 $0 $0 N/A $80,000
N/A $80,000 $0 $0 $0 $0 N/A $80,000
Estimated annual operating cost None
Estimated Schedule:
Construction in Fiscal Year 2021-22.
Project Location Map Background and Justification:
New solar lighting was installed at the PVIC parking lot in 2018, but not at
the parking lot for the park.
The park parking lot is used at night for approximately 60 events (mostly
weddings) per year, as the PVIC parking lot does not have sufficient space
for those events.
New lighting, similar to that installed at the PVIC parking lot, will improve
visibility for guests to the facility after dusk.
F-24
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8418
Hesse Park Parking Lot and Lighting Improvements
This project is intended to replace the parking lot surface and improve
lighting at the Hesse Park parking lot and consists of:
- Removing existing tree wells in the parking area
- Replacing deteriorated asphalt
- Constructing a retaining wall to accommodate additional parking
- Replacing existing lighting with solar powered LED (Light Emitting Diode)
fixtures
- Replacing existing, deteriorating storage containers
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $25,000 $0 $0 $0 $0 $0 $0 $25,000
Engineering $50,000 $0 $0 $0 $0 $0 $0 $50,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $50,000 $50,000
Construction $0 $0 $0 $0 $0 $0 $1,000,000 $1,000,000
Contingency $0 $0 $0 $0 $0 $0 $300,000 $300,000
Inspection $0 $0 $0 $0 $0 $0 $100,000 $100,000
$75,000 $0 $0 $0 $0 $0 $1,450,000 $1,525,000
Funding
330 (CIP) $75,000 $0 $0 $0 $0 $0 $1,450,000 $1,525,000
$75,000 $0 $0 $0 $0 $0 $1,450,000 $1,525,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
Construction in a Fiscal Year to be determined.
Project Location Map Background and Justification:
Adopted as a CIP project for the 2018/19 Fiscal Year, the City Council
awarded a contract for developing design options for consideration on
October 16, 2018. A design option was selected by City Council on April 16,
2019 and a design contract was awarded August 6, 2019. Engineering was
completed in December 2020.
Existing pavement and concrete is failing and requires replacement.
Additionally, trees are outgrowing the existing wells at entrances to
parking stalls and present an obstacle to vehicles – which often hit the
trees.
F-25
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8419
Hesse Park Athletic Field Improvements
The goal of this project is to restore the existing field to a condition that is
suitable for recreational use and to establish a proper maintenance
program.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 TBD TBD
Engineering $28,300 $0 $0 $0 $0 $0 TBD TBD
Environmental $0 $0 $0 $0 $0 $0 TBD TBD
Management $0 $0 $0 $0 $0 $0 TBD TBD
Construction $0 $0 $0 $0 $0 $0 TBD TBD
Contingency $0 $0 $0 $0 $0 $0 TBD TBD
Inspection $0 $0 $0 $0 $0 $0 TBD TBD
$28,300 $0 $0 $0 $0 $0 TBD TBD
Funding
330 (CIP) $28,300 $0 $0 $0 $0 $0 TBD TBD
$28,300 $0 $0 $0 $0 $0 TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Design in Fiscal Year 2018-19.
Construction in a Fiscal Year to be determined.
Project Location Map Background and Justification:
An existing gopher population creates numerous holes in the field, and
often bring large quantities of large and small rocks to the surface. The
existing irrigation system does not appear to provide adequate coverage
for proper irrigation of the field, and there are signs of improper drainage
in parts of the field.
As such, the field is not suitable for use in its current condition. AYSO
(American Youth Soccer Organization) stopped using the field a few years
ago due to the condition of the field.
Engineering was completed on a limited version of this project; however,
the project needs to be re-scoped to better meet the needs of the
community. Cost information will added as the scope is further
developed.
F-26
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8420
Palos Verdes Nature Preserve Signs Program
This project consists of installing signs in eleven (11) of the twelve (12)
Reserves of the Palos Verdes Nature Preserve.
There are four types of signs for each Reserve
Reserve monument signs (larger, and on a stone foundation)
Reserve monument signs (smaller, and without stone)
Regulatory signs – which includes the Reserve name, map of trails
in the Reserve, interpretive information and a list of Preserve rules
Regulatory signs – list of Preserve rules
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $5,000 $5,000
Construction $178,405 $0 $0 $0 $0 $0 $60,000 $238,405
Contingency $0 $0 $0 $0 $0 $0 $0 $0
Inspection $0 $0 $0 $0 $0 $0 $5,000 $5,000
$178,405 $0 $0 $0 $0 $0 $70,000 $248,405
Funding
330 (CIP) $178,405 $0 $0 $0 $0 $0 $70,000 $248,405
$178,405 $0 $0 $0 $0 $0 $70,000 $248,405
Estimated annual operating cost None
Estimated Schedule:
Construction in a Fiscal Year to be determined.
Project Location Map Background and Justification:
Signs for nine of the Reserves have been successfully installed.
Signs for the remaining two Reserves, the Ocean Trails Reserve and Malaga
Canyon Reserve, are pending as interpretive information for the larger
regulatory signs is developed. Additionally, creation of a map of trails for
Malaga Canyon is pending the adoption of trails for that recently acquired
Reserve.
Work related to this project is being performed in coordination with the
Palos Verdes Peninsula Land Conservancy (PVPLC), which manages the
habitat in the City’s property that comprises the Palos Verdes Nature
Preserve.
Signs for each Reserve will notify visitors as to which part of the Palos
Verdes Nature Preserve they are in, provide information to educate
visitors about the local habitat and native species, and contain trail maps.
F-27
8400 Series Parks, Open Space and Recreational Facilities Project Code: 8421
Lower Point Vicente Park Improvements
This project consists of:
Creating a Master Plan for the upper section of the PVIC lot
Installing a new, paved parking lot (in the general area where the
“overflow” parking lot exists)
Constructing new outdoor restrooms
Creating new trails, picnic areas and outlooks
Planting grassland areas and additional landscaping
Establishing locations for an Interactive Exhibit Program (IEP) that
will include four exhibits and to be designed, constructed and paid
for by Los Serenos de Point Vicente
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $50,000 $0 $0 $0 $0 $0 $0 $50,000
Engineering $0 $0 $0 $0 $0 $0 $10,000 $10,000
Environmental $0 $0 $0 $0 $0 $0 $10,000 $10,000
Management $0 $0 $0 $0 $0 $0 $55,000 $55,000
Construction $0 $0 $0 $0 $0 $0 $1,135,000 $1,135,000
Contingency $0 $0 $0 $0 $0 $0 $340,000 $340,000
Inspection $0 $0 $0 $0 $0 $0 $115,000 $115,000
$50,000 $0 $0 $0 $0 $0 $1,665,000 $1,715,000
Funding
330 (CIP) $50,000 $0 $0 $0 $0 $0 $1,665,000 $1,715,000
$50,000 $0 $0 $0 $0 $0 $1,665,000 $1,715,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
Engineering and Construction is deferred to a Fiscal Year to be determined.
Project Location Map Background and Justification:
On November 20, 2012, the City Council adopted amendments to the
RPV Coast Vision Plan (adopted 9/2/2008) which replaced the Annenberg
Foundation Project. An update to the Parks Master Plan was adopted in
October 2015, and the Los Serenos de Point Vicente Docents presented
a proposal for a Lower Point Vicente Concept Site Plan in 2016. On
August 2, 2016, the City Council directed staff to work with the Los
Serenos de Point Vicente Docents to seek public input. In April 2017, the
City Council modified the Parks and Recreation Vision Plan for Lower
Point Vicente and added the Interactive Outdoor Educational Exhibits
Concept Plan.
F-28
8400 Series Parks, Open Space and Recreational Facilities Project Code: 84LY1
Lower Hesse Park Improvements
This project is intended to make aesthetic improvements to the lower
portion of Hesse Park, and includes:
- Paving the existing parking lot
- Installing new erosion control features
- Installing new park benches
- Installing new landscaping
- Installing a new irrigation system
- (potentially) improving existing trails or installing new trails
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $50,000 $50,000
Engineering N/A $0 $0 $0 $0 $0 $95,000 $95,000
Environmental N/A $0 $0 $0 $0 $0 $5,000 $5,000
Management N/A $0 $0 $0 $0 $0 $50,000 $50,000
Construction N/A $0 $0 $0 $0 $0 $1,000,000 $1,000,000
Contingency N/A $0 $0 $0 $0 $0 $300,000 $300,000
Inspection N/A $0 $0 $0 $0 $0 $100,000 $100,000
N/A $0 $0 $0 $0 $0 $1,600,000 $1,600,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $1,600,000 $1,600,000
N/A $0 $0 $0 $0 $0 $1,600,000 $1,600,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
To be determined.
Project Location Map Background and Justification:
The upper portion of Hesse Park has been improved, and some
improvements were made to a section of the lower portion of Hesse Park
in 2017.
Additional improvements will enhance the overall aesthetics and create a
more cohesive park.
F-29
8400 Series Parks, Open Space and Recreational Facilities Project Code: 84LY2
Restoration and Installation of “Bubbles” Statue
This project is intended to restore the "Bubbles" statue and consists of:
- Restoring the "Bubbles" statue
- Installing the restored statue at a location to be determined in Lower
Point Vicente Park
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $35,000 $35,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $20,000 $20,000
Construction N/A $0 $0 $0 $0 $0 $340,000 $340,000
Contingency N/A $0 $0 $0 $0 $0 $100,000 $100,000
Inspection N/A $0 $0 $0 $0 $0 $35,000 $35,000
N/A $0 $0 $0 $0 $0 $530,000 $530,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $530,000 $530,000
N/A $0 $0 $0 $0 $0 $530,000 $530,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
To be determined.
Project Location Map Background and Justification:
In 2014, the public requested that the statue be incorporated into a park
plan for Lower Point Vicente. Although not included at that time, in
November 2016, City Council directed staff to find an appropriate location
at PVIC and in March 2017 staff presented information on the location to
City Council.
There is significant affection and nostalgia for Marineland and its
pioneering work with marine mammals, including Bubbles. Bubbles was a
performing pilot whale at Marineland for 20 years, until it closed in 1987,
and then at SeaWorld until her death in June 2016. Restoration of this
statue and placement at a public park could bring visitors to the City and
an increase in commerce.
F-30
8500 Series Building Improvements Project Code: 8503
New Civic Center Complex
This project consists of preparing supporting documents and providing
services towards the future development of a Master Plan for the Upper
Point Vicente property for the purpose of the Civic Center and open space
improvements.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $168,639 $225,000 $340,000 $450,000 TBD TBD TBD TBD
Engineering $0 $0 TBD TBD TBD TBD TBD TBD
Environmental $0 $0 TBD TBD TBD TBD TBD TBD
Management $0 $0 TBD TBD TBD TBD TBD TBD
Construction $0 $0 TBD TBD TBD TBD TBD TBD
Contingency $0 $0 TBD TBD TBD TBD TBD TBD
Inspection $0 $0 TBD TBD TBD TBD TBD TBD
$168,639 $225,000 $340,000 $450,000 TBD TBD TBD TBD
Funding
330 (CIP) $168,639 $225,000 $340,000 $450,000 TBD TBD TBD TBD
$168,639 $225,000 $340,000 $450,000 TBD TBD TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Project management services beginning in FY 2021-22
Other services and construction to be determined
Project Location Map Background and Justification:
As part of the City’s update to the Parks Master Plan, site specific
workshops are being held to receive community input regarding desired
uses at the park. A Master Plan will be created that represents the
interests of the residents. The Civic Center Advisory Committee was
created to advise and to provide recommendations to the City Council.
A Master Plan serves as a framework to major components or elements
for the City Council’s consideration and could include a variety of uses as
recommended by the community through the advisory committee.
City Council has authorized hiring of consultant to provide
Planning/Project Management services.
F-31
8500 Series Building Improvements Project Code: 85LY1
Restroom Improvements at the Point Vicente Interpretive Center
This project is intended to improve the function and aesthetics of the
bathrooms (interior and exterior) at the Point Vicente Interpretive Center
and consists of:
- Replacing existing plumbing and fixtures
- Replacing wall and ceiling surfaces
- Replacing existing flooring
- Installing new stall dividers
- Installing new lighting fixtures, mirrors and accessory equipment
(hand dryers, toilet paper dispensers, etc.)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $25,000 $25,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $10,000 $10,000
Construction N/A $0 $0 $0 $0 $0 $225,000 $225,000
Contingency N/A $0 $0 $0 $0 $0 $75,000 $75,000
Inspection N/A $0 $0 $0 $0 $0 $25,000 $25,000
N/A $0 $0 $0 $0 $0 $360,000 $360,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $360,000 $360,000
N/A $0 $0 $0 $0 $0 $360,000 $360,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
Construction in a Fiscal Year to be determined.
Project Location Map Background and Justification:
The plumbing in the existing restrooms (both interior and exterior) often
clogs, requiring the bathrooms to be placed out of service and is a source
of regular complaints from the public.
Even when in service, the restrooms often smell bad as a result of poor
plumbing.
Bathroom improvements are needed at the PVIC to better represent the
City of Rancho Palos Verdes, and provide better facilities to the public and
those who rent the facility for weddings and special events.
F-32
8500 Series Building Improvements Project Code: 85LY2
Replacement of the Civic Center Storm Room
This project is intended to replace the prefabricated trailer building
located at the Civic Center with a new, appropriately sized construction
trailer to meet the needs of city departments.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $0 $0
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $0 $0
Construction N/A $0 $0 $0 $0 $0 $100,000 $100,000
Contingency N/A $0 $0 $0 $0 $0 $0 $0
Inspection N/A $0 $0 $0 $0 $0 $0 $0
N/A $0 $0 $0 $0 $0 $100,000 $100,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $100,000 $100,000
N/A $0 $0 $0 $0 $0 $100,000 $100,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
To be determined.
Project Location Map Background and Justification:
The “Storm Room” is in very poor condition is inadequate for use by staff.
The existing trailing building is in such poor condition that the cost of
repairs would far exceed the costs of obtaining a right-sized replacement.
F-33
8500 Series Building Improvements Project Code: 85New1
Facilities Asset Management Program
This program is intended assess and maintain City Facilities regularly, and
consists of:
- Inspecting the existing facilities and determining their condition
- Recommending a schedule for needed maintenance, repairs and
replacement of components, with estimated costs
- Carrying out the work
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $100,000 TBD TBD TBD TBD TBD TBD
Engineering N/A $0 TBD TBD TBD TBD TBD TBD
Environmental N/A $0 TBD TBD TBD TBD TBD TBD
Management N/A $0 TBD TBD TBD TBD TBD TBD
Construction N/A $0 TBD TBD TBD TBD TBD TBD
Contingency N/A $0 TBD TBD TBD TBD TBD TBD
Inspection N/A $0 TBD TBD TBD TBD TBD TBD
N/A $0 TBD TBD TBD TBD TBD TBD
Funding
330 (CIP) N/A $100,000 TBD TBD TBD TBD TBD TBD
N/A $100,000 TBD TBD TBD TBD TBD TBD
Estimated annual operating cost None
Estimated Schedule:
Comprehensive condition assessment in FY 2021 -22
Project Location Map Background and Justification:
This is an asset management program for all City Facilities to create a
schedule of ongoing maintenance and repairs for the City’s five main
facilities:
- Civic Center
- Eastview Park
- Hesse Park
- Point Vicente Interpretive Center
- Ryan Park
F-34
8700 Series Storm Water System Improvements Project Code: 8701
Storm Drain Asset Management Program
This program intended to assess and maintain the City’s Storm Drain assets
(specifically for larger pipes), and consists of:
- Inspecting the existing infrastructure and determining its condition
- Recommending a schedule for needed maintenance, repairs, and
replacement of components, with estimated costs
- Carrying out the work
This program will also include an update to the drainage master plan
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 TBD TBD
Engineering N/A $115,000 $150,000 $185,000 $0 $0 TBD TBD
Environmental N/A $0 $0 $0 $0 $0 TBD TBD
Management N/A $0 $0 $0 $0 $0 TBD TBD
Construction N/A $0 $0 $0 $0 $0 $500,000 TBD
Contingency N/A $0 $0 $0 $0 $0 TBD TBD
Inspection N/A $0 $0 $0 $0 $0 TBD TBD
N/A $115,000 $150,000 $185,000 $0 $0 TBD TBD
Funding
330 (CIP) N/A $115,000 $150,000 $185,000 $0 $0 $500,000 TBD
N/A $115,000 $150,000 $185,000 $0 $0 $500,000 TBD
Estimated annual operating cost None
Estimated Schedule:
Comprehensive condition assessment to begin in FY 2021-22
Project Location Map Background and Justification:
This is an asset management program for the City’s drainage infrastructure
to create a schedule of ongoing maintenance and repairs.
F-35
8700 Series Storm Water System Improvements Project Code: 8708
Altamira Canyon Improvements (Erosion)
This project is intended to prevent further erosion, and consists of:
Phase 1
- Reviewing a previous study of a portion of the water shed
- Performing an engineering analysis of the entire Altamira Canyon and its
tributaries
- Establishing a priority for improvements
Phase 2 - Preparing detailed plans for mitigation measures
Phase 3 - Constructing of the mitigation measures
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $280,000 $0 TBD TBD TBD TBD TBD TBD
Engineering $0 $0 TBD TBD TBD TBD TBD TBD
Environmental $0 $0 TBD TBD TBD TBD TBD TBD
Management $0 $0 TBD TBD TBD TBD TBD TBD
Construction $0 $0 TBD TBD TBD TBD TBD TBD
Contingency $0 $0 TBD TBD TBD TBD TBD TBD
Inspection $0 $0 TBD TBD TBD TBD TBD TBD
$280,000 $0 TBD TBD TBD TBD TBD TBD
Funding
330 (CIP) $280,000 $0 TBD TBD TBD TBD TBD TBD
$280,000 $0 TBD TBD TBD TBD TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Planning in FY 2021-22
Engineering and Construction to be determined
Project Location Map Background and Justification:
The canyon has been eroding for the last several years
This study is needed to identify measures to mitigate the erosion of the
Altamira Canyon and control the water runoff percolating into the soil.
F-36
8700 Series Storm Water System Improvements Project Code: 8711
Bayend Drive Catch Basin Inlets and Storm Sewer Lateral
This project is intended to efficiently convey runoff from Bayend Drive and
consists of:
- Replacing the catch basin and pipes
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $42,000 $0 $0 $0 $0 $0 $10,000 $52,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $5,000 $5,000
Construction $0 $0 $0 $0 $0 $0 $105,000 $105,000
Contingency $0 $0 $0 $0 $0 $0 $30,000 $30,000
Inspection $0 $0 $0 $0 $0 $0 $10,000 $10,000
$42,000 $0 $0 $0 $0 $0 $160,000 $202,000
Funding
330 (CIP) $42,000 $0 $0 $0 $0 $0 $160,000 $202,000
$42,000 $0 $0 $0 $0 $0 $160,000 $202,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
Construction is deferred to a Fiscal Year to be determined.
Project Location Map Background and Justification:
The existing catch basin at this location is not properly conveying the
storm water runoff that is collected by the catch basin.
This project will properly collect the storm water runoff that is gathered by
the catch basin at this location.
F-37
8700 Series Storm Water System Improvements Project Code: 8713
Upper Point Vicente Stormwater Runoff Control Project (Helipad)
This project is intended to improve the underground drainage system
around the Helipad at Upper Point Vicente, near the Civic Center and
consists of:
- Grading for new drainage swales
- Installing a new drainage pipe
- Installing a new driveway connecting the access path to the Helipad
- Relocating the fire hydrant located along the Civic Center entrance road
to the new driveway
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $10,000 $10,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $5,000 $5,000
Construction N/A $0 $0 $0 $0 $0 $120,000 $120,000
Contingency N/A $0 $0 $0 $0 $0 $35,000 $35,000
Inspection N/A $0 $0 $0 $0 $0 $10,000 $10,000
N/A $0 $0 $0 $0 $0 $180,000 $180,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $180,000 $180,000
N/A $0 $0 $0 $0 $0 $180,000 $180,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
To be determined.
Project Location Map Background and Justification:
During fire events, Los Angeles County Fire Department helicopters load
water from the fire hydrant at the Civic Center entrance, using a canvas
fire hose that runs across the entrance road to the Helipad.
Vehicles run over this fire hose while accessing the Civic Center. Relocating
the fire hydrant next to the new driveway will eliminate the need to run
the hose across the access drive to the Civic Center.
There is also an existing open ditch adjacent to the Helipad which often
floods during heavy rainfall and is boggy during most of the winter
months. Regarding the drainage ditch, installing a new driveway from the
access path to the helipad and a pipe under the driveway will correct the
access issue.
F-38
8700 Series Storm Water System Improvements Project Code: 8714
Crest Road to Crestridge Canyon Stormwater Drainage Improvements
This project is intended to convey storm water runoff from Crest Road,
along Crestridge Road, to a natural Canyon and consists of:
- Constructing a new storm water detention chamber
- Replacing and upgrading the existing pipe
- Installing a new curb opening for the existing catch basin
- Restoring concrete curb, gutter and sidewalk
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $139,877 $0 $0 $0 $0 $0 $45,000 $184,877
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $45,000 $45,000
Construction $0 $0 $0 $0 $0 $0 $880,000 $880,000
Contingency $0 $0 $0 $0 $0 $0 $265,000 $265,000
Inspection $0 $0 $0 $0 $0 $0 $90,000 $90,000
$0 $0 $0 $0 $0 $0 $1,325,000 $1,464,877
Funding
330 (CIP) $139,877 $0 $0 $0 $0 $0 $1,325,000 $1,464,877
$139,877 $0 $0 $0 $0 $0 $1,325,000 $1,464,877
Estimated annual operating cost To Be Determined
Estimated Schedule:
Construction is deferred to a Fiscal Year to be determined.
Project Location Map Background and Justification:
The existing road embankment is damaged, and the existing storm drain
and catch basin is under capacity. A new system is needed to reduce the
likelihood of flooding during heavy rainfall.
F-39
8700 Series Storm Water System Improvements Project Code: 8715
Stormwater Drainage Improvements
Palos Verdes Drive South at Peppertree Drive
This project is intended to repair storm drain systems, and consists of:
- Replacing and improving the existing underground storm drain system
(lateral pipes and main storm drain pipes)
- Installing new catch basins, drainage inlets and manholes
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $118,000 $0 $0 $125,000 $0 $0 $0 $243,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $35,000 $0 $0 $0 $35,000
Construction $0 $0 $0 $700,000 $0 $0 $0 $700,000
Contingency $0 $0 $0 $105,000 $0 $0 $0 $70,000
Inspection $0 $0 $0 $70,000 $0 $0 $0 $70,000
$118,000 $0 $0 $1,035,000 $0 $0 $0 $1,118,000
Funding
330 (CIP) $118,000 $0 $0 $1,035,000 $0 $0 $0 $1,118,000
$118,000 $0 $0 $1,035,000 $0 $0 $0 $1,118,000
Estimated annual operating cost None
Estimated Schedule:
Construction in FY 2023-24
Project Location Map Background and Justification:
The 2015 Master Plan of Drainage identified needed improvements
throughout the City and this location was included in a list of areas to be
improved. Design work for improvements to these areas is being
completed in the 2019/2020 Fiscal Year.
This project controls erosion, manages the ground water and reduces the
likelihood of flooding.
F-40
8700 Series Storm Water System Improvements Project Code: 87New1
Stormwater Drainage Improvements
Hawthorne Boulevard at Hawkhurst
This project is intended to repair a storm drain system, and consists of:
- Replacing and improving the existing underground storm drain system
(lateral pipes, main storm drain pipes and box culverts)
- Installing new catch basins, drainage inlets and manholes
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $118,000 $0 $0 $0 $0 $0 $125,000 $243,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $70,000 $70,000
Construction $0 $0 $0 $0 $0 $0 $1,350,000 $1,350,000
Contingency $0 $0 $0 $0 $0 $0 $135,000 $135,000
Inspection $0 $0 $0 $0 $0 $0 $135,000 $135,000
$118,000 $0 $0 $0 $0 $0 $1,815,000 $1,933,000
Funding
330 (CIP) $118,000 $0 $0 $0 $0 $0 $1,815,000 $1,933,000
$118,000 $0 $0 $0 $0 $0 $1,815,000 $1,933,000
Estimated annual operating cost None
Estimated Schedule:
Construction in a Fiscal Year to be determined
Project Location Map Background and Justification:
The 2015 Master Plan of Drainage identified needed improvements
throughout the City and this location was included in a list of areas to be
improved. Design work for improvements to these areas is being
completed in the 2019/2020 Fiscal Year.
This project reduces the likelihood of flooding.
F-41
8700 Series Storm Water System Improvements Project Code: 8718
Stormwater Drainage Improvements
6415 Corsini Place
This project is to implement a storm system solution to mitigate possible
land erosion that runs through the hillside of 6415 Corsini Place property.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $60,000 TBD TBD TBD TBD TBD $60,000
Engineering N/A $0 TBD TBD TBD TBD TBD TBD
Environmental N/A $0 TBD TBD TBD TBD TBD TBD
Management N/A $0 TBD TBD TBD TBD TBD TBD
Construction N/A $0 TBD TBD TBD TBD TBD TBD
Contingency N/A $0 TBD TBD TBD TBD TBD TBD
Inspection N/A $0 TBD TBD TBD TBD TBD TBD
N/A $60,000 TBD TBD TBD TBD TBD TBD
Funding
330 (CIP) N/A $60,000 TBD TBD TBD TBD TBD TBD
N/A $60,000 TBD TBD TBD TBD TBD TBD
Estimated annual operating cost None
Estimated Schedule:
Planning in Fiscal Year 2021-22.
Project Location Map Background and Justification:
The City inherited many of its storm drains from LA County upon
incorporation in 1973. Since then the City has been working to upgrade
and repair its storm drain system to address needed maintenance and
meet current hydraulic demands.
The existing storm drain pipe at 6415 Corsini Place has been damaged and
the catch basin needs repairs. This project will make needed repairs and
will implement a storm system to properly convey runoff and reduce the
likelihood of land erosion.
A conceptual design and preliminary cost estimate will be developed in
Fiscal Year 2020 to 2021 After a concept design is finalized, the funding for
final engineering and construction will be requested.
F-42
8700 Series Storm Water System Improvements Project Code: 87New2
Lift Station Improvements at Lower Point Vicente
This project consists of:
- Replacing existing pumps
- Replacing existing railings
- Installing new linings
- Installing a new SCADA (Supervisory Control And Data Acquisition)
system and control panel
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $40,000 $0 $0 $0 $40,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $10,000 $0 $0 $10,000
Construction N/A $0 $0 $0 $200,000 $0 $0 $200,000
Contingency N/A $0 $0 $0 $60,000 $0 $0 $60,000
Inspection N/A $0 $0 $0 $20,000 $0 $0 $20,000
N/A $0 $0 $40,000 $290,000 $0 $0 $330,000
Funding
330 (CIP) N/A $0 $0 $40,000 $290,000 $0 $0 $330,000
N/A $0 $0 $40,000 $290,000 $0 $0 $330,000
Estimated annual operating cost $2,600
Estimated Schedule:
Engineering in Fiscal Year 2023-24.
Construction in Fiscal Year 2024-25.
Project Location Map Background and Justification:
The lift station was rehabilitated in 2004 when PVIC was expanded and
remodeled. The wet well is aging and needs to have an epoxy coating
applied to extend its life. The pumps were replaced in 2013 and are
nearing the end of their useful life. The remaining mechanical
components need to be replaced and the electrical control system and
panel will need to be replaced due to age and exposure to the marine
environment. Installation of a SCADA system will provide additional
reliability to the system and allow for remote manipulation of pumps to
clear system jams. This capability will enhance maintenance operations if
problems arise during periods of heavy use such as occur when PVIC is
being used during a wedding.
F-43
8800 Series Capital Improvement Program – Miscellaneous/Other Project Code: 8004
Traffic Signs Replacement Program
The Traffic Signs Replacement Program is intended to replace traffic signs
included in the Sign Inventory Report and consists of:
- Replacing existing traffic signs that have been determined to not meet
current, applicable standards
- Replacing associated posts, if the posts do not meet current, applicable
standards
A new assessment will be performed in FY2022-23 to determine future
program needs
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 TBD TBD TBD TBD $0
Engineering $0 $0 $75,000 TBD TBD TBD TBD $75,000
Environmental $0 $0 $0 TBD TBD TBD TBD $0
Management $0 $10,000 $10,000 TBD TBD TBD TBD $20,000
Construction $129,854 $140,000 $70,000 TBD TBD TBD TBD $339,854
Contingency $0 $15,000 $10,000 TBD TBD TBD TBD $25,000
Inspection $0 $25,000 $10,000 TBD TBD TBD TBD $35,000
$129,854 $190,000 $175,000 TBD TBD TBD TBD $494,854
Funding
202 (Gas Tax) $129,854 $190,000 $175,000 TBD TBD TBD TBD $494,854
$129,854 $190,000 $175,000 TBD TBD TBD TBD $494,854
Estimated annual operating cost None
Estimated Schedule:
Replacement is ongoing in FYs 2021-22 and 2022-23
Project Location Map Background and Justification:
The signage replacement/update program was created based on an
assessment report on the City's sign inventory and is intended to replace
existing signs that do not meet current, applicable standards. Roadway
signs are required to comply with FHWA (Federal Highway Administration)
and California MUTCD (Manual on Uniform Traffic Control Devices)
standards, including retro-reflectivity standards. The signage
replacement/update program is necessary for the City’s roadway signs to
be in compliance with those applicable standards and improve public
safety.
The budget was determined based on the number of signs that need to be
replaced per year, based on that report, and funding is included in FY2022-
23 for a future assessment to determine future needs.
F-44
8800 Series Right-of-Way Improvements Project Code: 8801
Sidewalk Repair and Replacement Program
T
This program is citywide and consists of:
- Replacing damaged residential sidewalk
- Replacing damaged residential driveways
- Replacing damaged curb & gutter
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 TBD $0
Engineering $0 $0 $0 $0 $0 $0 TBD $0
Environmental $0 $0 $0 $0 $0 $0 TBD $0
Management $0 $10,000 $0 $10,000 $0 $15,000 TBD $35,000
Construction $173,371 $230,000 $0 $245,000 $0 $260,000 TBD $908,371
Contingency $0 $25,000 $0 $25,000 $0 $25,000 TBD $75,000
Inspection $28,540 $25,000 $0 $25,000 $0 $25,000 TBD $103,540
$201,911 $290,000 $0 $305,000 $0 $325,000 TBD $1,121,911
Funding
220 (Measure R) $201,911 $0 $0 $305,000 $0 $325,000 TBD $831,911
221 (Meas. M) $0 $150,000 $0 $0 $0 $0 TBD $150,000
330 (CIP) $0 $30,000 $0 $0 $0 $0 TBD $30,000
340 (Bike & Ped) $0 $110,000 $0 $0 $0 $0 TBD $110,000
$201,911 $290,000 $0 $305,000 $0 $325,000 TBD $1,121,911
Estimated annual operating cost None
Estimated Schedule:
Construction in Fiscal Year 2021-22
Construction in Fiscal Year 2023-24
Construction in Fiscal Year 2025-26
Project Location Map Background and Justification:
Under this biennial program, the City removes and replaces identified
broken sections of sidewalk city-wide to mitigate potential tripping
hazards.
Needs will be assessed through the Triennial update to the Pavement
Management Program.
F-45
8800 Series Right-of-Way Improvements Project Code: 8808
Pavement Management Program – Arterial Roadway Rehabilitation
Crenshaw Boulevard
As part of the Arterial Roadways Rehabilitation Program, this project
consists of rehabilitating the section of Crenshaw Boulevard, from the city
limit to Seacrest Drive, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing pavement markings
- Improving drainage (if needed)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $170,000 $0 $0 $50,000 $0 $0 $0 $220,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $50,000 $0 $0 $0 $50,000
Construction $0 $0 $0 $1,000,000 $0 $0 $0 $1,000,000
Contingency $0 $0 $0 $100,000 $0 $0 $0 $100,000
Inspection $0 $0 $0 $100,000 $0 $0 $0 $100,000
$170,000 $0 $0 $1,300,000 $0 $0 $0 $1,470,00
Funding
202 (Gas Tax)
(SB1)
$170,000 $0 $0 $0 $0 $0 $0 $170,000
330 (CIP) $0 $0 $0 $1,300,000 $0 $0 $0 $1,300,000
$170,000 $0 $0 $1,300,000 $0 $0 $0 $1,470,000
Estimated annual operating cost None
Estimated Schedule:
Construction in Fiscal Year 2023-24
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents and businesses.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
Road conditions are assessed through a triennial inspection and assigned
a calculated Pavement Condition Index (PCI) rating of Very Poor (0-40),
Poor (41-59), Fair (60-74), Good (75-85) or Very Good (86-100)
This section of road was inspected in 2019 and had segments with PCI
ratings from 72 to 85 (all within the “Good” classification).
F-46
8800 Series Right-of-Way Improvements Project Code: 8809
Western Avenue Traffic Congestion Improvements
This project is intended to improve traffic congestion on Western Avenue
from Palos Verdes Drive North to 25th Street and consists of:
- Traffic signal equipment updates and synchronizing the traffic signals
- Potential alterations to the existing intersection geometrics
- Access improvements and parking management
- Potential addition of right turn and left turn lanes
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $150,000 $400,000 $0 $0 $0 $0 N/A $550,000
Engineering $0 $0 $700,000 $35,000 $55,000 $0 N/A $790,000
Environmental $0 $200,000 $0 $0 $0 $0 N/A $200,000
Management $0 $0 $0 $35,000 $55,000 $0 N/A $90,000
Construction $0 $305,000 $0 $735,000 $1,065,000 $0 N/A $2,105,000
Contingency $0 $0 $0 $220,000 $320,000 $0 N/A $540,000
Inspection $0 $0 $0 $75,000 $105,000 $0 N/A $180,000
$150,000 $905,000 $700,000 $1,100,000 $1,600,000 $0 N/A $4,455,000
Funding
215 (Prop. C) $0 $305,000 $0 $0 $0 $0 $0 $305,000
220 (Meas. R) $150,000 $0 $0 $0 $0 $0 $0 $150,000
221 (Meas. M -
Grant)
$0 $600,000 $700,000 $1,100,000 $1,600,000 $0 $0 $4,000,000
$150,000 $905,000 $700,000 $1,100,000 $1,600,000 $0 $0 $4,455,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in FY 2021-22.
Construction of a Right Turn Lane in FY2021-22.
Remaining scheduled is contingent on Caltrans approval
Project Location Map Background and Justification:
Traffic congestion and delays is an ongoing concern for area residents and
businesses, and has been for several years.
Although CalTrans owns this state highway and must approve any
improvements, the City is taking a lead role on this project.
Western Ave. traffic congestion improvements will work toward improving
traffic flow along Western Avenue.
F-47
8800 Series Right-of-Way Improvements Project Code: 8810
Community Development Block Grant - Americans with Disabilities Act - Infrastructure
Improvements
The City receives an annual Community Development Block Grant from the
United States Department of Housing and Urban Development (HUD), with
restricted uses. Accessibility improvements are an approved use and the
City has traditionally used these grants for install Americans with
Disabilities Act (ADA) compliant curb ramps, and associated
improvements, at existing sidewalk areas.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 TBD $0
Engineering $0 $20,000 $20,000 $20,000 $20,000 $20,000 TBD $100,000
Environmental $0 $0 $0 $0 $0 $0 TBD $0
Management $0 $5,000 $5,000 $5,000 $5,000 $5,000 TBD $25,000
Construction $103,500 $105,000 $105,000 $105,000 $105,000 $105,000 TBD $628,500
Contingency $0 $10,000 $10,000 $10,000 $10,000 $10,000 TBD $50,000
Inspection $12,500 $10,000 $10,000 $10,000 $10,000 $10,000 TBD $62,500
$116,000 $150,000 $150,000 $150,000 $150,000 $150,000 TBD $866,000
Funding
310 (CDBG) $116,000 $150,000 $150,000 $150,000 $150,000 $150,000 TBD $866,000
$116,000 $150,000 $150,000 $150,000 $150,000 $150,000 TBD $866,000
Estimated annual operating cost None
Estimated Schedule:
This in an ongoing, annual program
Project Location Map Background and Justification:
Construction of the ADA improvements, such as curb ramps, removes a
barrier that would otherwise make it more difficult people using
wheelchairs, scooters, walkers or other mobility devices to cross a street.
F-48
8800 Series Right-of-Way Improvements Project Code: 8811
Arterial Walls and Fences Aesthetic Improvements Program – Citywide
This program is intended to improve the aesthetics of walls and fences
along arterial roadways, and consists of:
- Developing a master plan for walls and fences along arterial and
collector roads
- Developing standards for new walls and fences (including
height, design and material requirements)
- Replacing existing, or building new, walls and fences, at locations to be
selected by the City
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $25,000 $0
Engineering N/A $0 $0 $0 $0 $0 $75,000 TBD
Environmental N/A $0 $0 $0 $0 $0 $0 TBD
Management N/A $0 $0 $0 $0 $0 $0 TBD
Construction N/A $0 $0 $0 $0 $0 $0 TBD
Contingency N/A $0 $0 $0 $0 $0 $0 TBD
Inspection N/A $0 $0 $0 $0 $0 $0 TBD
N/A $0 $0 $0 $0 $0 $100,000 TBD
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $100,000 TBD
N/A $0 $0 $0 $0 $0 $100,000 TBD
N/A Estimated annual operating cost None
Estimated Schedule:
Master Plan and Standards Development in Fiscal Year to be determined.
Project Location Map Background and Justification:
Removal of deteriorating walls, pilasters and fences
(including dirt and debris) was performed along Hawthorne
Boulevard in recent years.
The City Council has directed staff to develop a Master Plan to
improve the public right-of-way areas (specifically, the walls and
fences) of major arterial roadways
Improvements to the walls and fences along arterial roadways reflects
positively on the entire City and enhances the surrounding areas.
F-49
8800 Series Right-of-Way Improvements Project Code: 8815
Pavement Management Program – Residential Roadway Rehabilitation - Area 5
As part of the Residential Roadways Rehabilitation Program, this project
consists of rehabilitating the roadways in Area 5, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing deteriorated signs, pavement markings and curb address
numbers
- Improving drainage (if needed)
- Installing ADA compliant ramps (when necessary)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $90,000 $125,000 $140,000 $315,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $100,000 $0 $100,000
Construction N/A $0 $0 $0 $0 $2,000,000 $0 $2,000,000
Contingency N/A $0 $0 $0 $0 $300,000 $0 $300,000
Inspection N/A $0 $0 $0 $0 $200,000 $0 $200,000
N/A $0 $0 $0 $0 $2,725,000 $140,000 $2,955,000
Funding
202 (Gas Tax) N/A $0 $0 $0 $90,000 $560,000 $140,000 $355,000
220 (Meas. R) N/A $0 $0 $0 $0 $0 $0
330 (CIP) N/A $0 $0 $0 $0 $2,165,000 $0 $2,600,000
N/A $0 $0 $0 $90,000 $2,725,000 $140,000 $2,955,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in Fiscal Year 2024-25.
Construction in Fiscal Year 2025-26.
Engineering (Final Survey) in a Fiscal Year to be determined.
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
The City has established a rehabilitation program to make repairs and
improvements to the residential streets on a recurring basis to maintain
them in good condition. The City is divided into nine areas for this
purpose, and the program is designed to rehabilitate each area every eight
years according to a rotating schedule.
1
2 3
4
5
6
7
8 9
F-50
8800 Series Right-of-Way Improvements Project Code: 8816
Pavement Management Program – Residential Roadway Rehabilitation - Area 1
As part of the Residential Roadways Rehabilitation Program, this project
consists of rehabilitating the roadways in Area 1, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing deteriorated signs, pavement markings and curb address
numbers
- Improving drainage (if needed)
- Installing ADA compliant ramps (when necessary)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 N/A $0
Engineering $249,964 $0 $0 $0 $85,000 $100,000 N/A $434,964
Environmental $0 $0 $0 $0 $0 $0 N/A $0
Management $0 $0 $0 $0 $140,000 $0 N/A $140,000
Construction $0 $0 $0 $0 $2,775,000 $0 N/A $2,775,000
Contingency $0 $0 $0 $0 $280,000 $0 N/A $280,000
Inspection $0 $0 $0 $0 $125,000 $0 N/A $125,000
$249,964 $0 $0 $0 $3,405,000 $100,000 N/A $3,754,964
Funding
202 (Gas Tax) $249,964 $0 $0 $0 $475,000 $100,000 N/A $824,964
220 (Meas. R) $0 $0 $0 $0 $0 $0 N/A $0
330 (CIP) $0 $0 $0 $0 $2,930,000 $0 N/A $2,930,000
$249,964 $0 $0 $0 $3,405,000 $100,000 N/A $3,754,964
Estimated annual operating cost None
Estimated Schedule:
Construction in Fiscal Year 2024-25.
Engineering (Final Survey) in Fiscal Year 2025-26.
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
The City has established a rehabilitation program to make repairs and
improvements to the residential streets on a recurring basis to maintain
them in good condition. The City is divided into nine areas for this
purpose, and the program is designed to rehabilitate each area every eight
years according to a rotating schedule.
1
2 3
4
5
6
7
8 9
F-51
8800 Series Right-of-Way Improvements Project Code: 8817
Pavement Management Program – Residential Roadway Rehabilitation - Area 7
As part of the Residential Roadways Rehabilitation Program, this project
consists of rehabilitating the roadways in Area 7, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing deteriorated signs, pavement markings and curb address
numbers
- Improving drainage (if needed)
- Installing ADA compliant ramps (when necessary)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $355,000 $355,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $75,000 $75,000
Construction N/A $0 $0 $0 $0 $0 $2,000,000 $2,000,000
Contingency N/A $0 $0 $0 $0 $0 $200,000 $200,000
Inspection N/A $0 $0 $0 $0 $0 $200,000 $200,000
N/A $0 $0 $0 $0 $0 $2,830,000 $2,830,000
Funding
202 (Gas Tax) N/A $0 $0 $0 $0 $0 $0 $0
220 (Meas. R) N/A $0 $0 $0 $0 $0 $355,000 $355,000
330 (CIP) N/A $0 $0 $0 $0 $0 $2,475,000 $2,475,000
N/A $0 $0 $0 $0 $0 $2,830,000 $2,830,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in a Fiscal Year to be determined
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
The City has established a rehabilitation program to make repairs and
improvements to the residential streets on a recurring basis to maintain
them in good condition. The City is divided into nine areas for this
purpose, and the program is designed to rehabilitate each area every eight
years according to a rotating schedule.
1
2 3
4
5
6
7
8 9
F-52
8800 Series Right-of-Way Improvements Project Code: 8819
Pavement Management Program – Residential Roadway Rehabilitation - Area 9
As part of the Residential Roadways Rehabilitation Program, this project
consists of rehabilitating the roadways in Area 9, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing deteriorated signs, pavement markings and curb address
numbers
- Improving drainage (if needed)
- Installing ADA compliant ramps (when necessary)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $75,000 $250,000 $250,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $100,000 $100,000
Construction N/A $0 $0 $0 $0 $0 $2,000,000 $2,000,000
Contingency N/A $0 $0 $0 $0 $0 $300,000 $300,000
Inspection N/A $0 $0 $0 $0 $0 $200,000 $200,000
N/A $0 $0 $0 $0 $75,000 $2,850,000 $2,925,000
Funding
202 (Gas Tax) N/A $0 $0 $0 $0 $75,000 $250,000 $325,000
220 (Meas. R) N/A $0 $0 $0 $0 $0 $0 $0
330 (CIP) N/A $0 $0 $0 $0 $0 $2,600,000 $2,600,000
N/A $0 $0 $0 $0 $75,000 $2,850,000 $2,925,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in Fiscal Year 2025-26.
Construction and Engineering (Final Survey) in Fiscal Year to be determined
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
The City has established a rehabilitation program to make repairs and
improvements to the residential streets on a recurring basis to maintain
them in good condition. The City is divided into nine areas for this
purpose, and the program is designed to rehabilitate each area every eight
years according to a rotating schedule.
1
2 3
4
5
6
7
8 9
F-53
8800 Series Right-of-Way Improvements Project Code: 8826
Pavement Management Program – Residential Roadway Rehabilitation - Area 2
As part of the Residential Roadways Rehabilitation Program, this project
consists of rehabilitating the roadways in Area 2, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing deteriorated signs, pavement markings and curb address
numbers
- Improving drainage (if needed)
- Installing ADA compliant ramps (when necessary)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $305,000 $305,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $90,000 $90,000
Construction N/A $0 $0 $0 $0 $0 $1,800,000 $1,800,000
Contingency N/A $0 $0 $0 $0 $0 $270,000 $270,000
Inspection N/A $0 $0 $0 $0 $0 $180,000 $180,000
N/A $0 $0 $0 $0 $0 $2,645,000 $2,645,000
Funding
202 (Gas Tax) N/A $0 $0 $0 $0 $0 $635,000 $635,000
220 (Meas. R) N/A $0 $0 $0 $0 $0 $455,000 $455,000
330 (CIP) N/A $0 $0 $0 $0 $0 $1,555,000 $1,555,000
N/A $0 $0 $0 $0 $0 $2,645,000 $2,645,000
Estimated annual operating cost None
Estimated Schedule:
To be determined
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
The City has established a rehabilitation program to make repairs and
improvements to the residential streets on a recurring basis to maintain
them in good condition. The City is divided into nine areas for this
purpose, and the program is designed to rehabilitate each area every eight
years according to a rotating schedule.
1
2 3
4
5
6
7
8 9
F-54
8800 Series Right-of-Way Improvements Project Code: 8828
Palos Verdes Drive South Intersection Improvements
This project is intended to improve traffic flow and increase public safety
and consists of improving intersections along Palos Verdes Drive South at
the following cross streets:
- Forrestal Drive (across from Trump National Drive)
- Schooner Drive (across from Yacht Harbor Drive)
- Seahill Drive (across from Tramonto Drive)
- Conqueror Drive
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $60,000 $0 $0 $0 $0 $0 $35,000 $95,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $35,000 $35,000
Construction $0 $0 $0 $0 $0 $0 $660,000 $660,000
Contingency $0 $0 $0 $0 $0 $0 $65,000 $65,000
Inspection $0 $0 $0 $0 $0 $0 $65,000 $65,000
$60,000 $0 $0 $0 $0 $0 $860,000 $920,000
Funding
215 (Prop. C) $60,000 $0 $0 $0 $0 $0 $35,000 $95,000
330 (CIP) $0 $0 $0 $0 $0 $0 $825,000 $825,000
$60,000 $0 $0 $0 $0 $0 $860,000 $920,000
Estimated annual operating cost None
Estimated Schedule:
Construction in a Fiscal Year to be determined.
Project Location Map Background and Justification:
Concerns regarding the geometrics of these intersections were reviewed
by the Traffic Safety Committee and recommendations forwarded to the
City Council in 2018. Engineering of the improvements were authorized
by the City Council in 2019. Improvements to these intersections will
improve traffic flow and increase public safety of vehicular and
pedestrian traffic.
F-55
FY2021-22 Capital Improvement Program
8800 Series Right-of-Way Improvements Project Code: 8834
Pavement Management Program – Residential Roadway Rehabilitation - Areas 3 & 4
As part of the Residential Roadways Rehabilitation Program, this project
consists of rehabilitating the roadways in Areas 3 & 4, and consist of:
‐ Resurfacing the existing asphalt
‐ Replacing damaged asphalt
‐ Replacing damaged curbs, gutters and sidewalks
‐ Replacing deteriorated signs, pavement markings and curb address
numbers
‐ Improving drainage (if needed)
‐ Installing ADA compliant ramps (when necessary)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 TBD TBD
Engineering N/A $0 $0 $0 $0 $0 TBD TBD
Environmental N/A $0 $0 $0 $0 $0 TBD TBD
Management N/A $0 $0 $0 $0 $0 TBD TBD
Construction N/A $0 $0 $0 $0 $0 TBD TBD
Contingency N/A $0 $0 $0 $0 $0 TBD TBD
Inspection N/A $0 $0 $0 $0 $0 TBD TBD
N/A $0 $0 $0 $0 $0 TBD TBD
Funding
202 (Gas Tax) N/A $0 $0 $0 $0 $0 TBD TBD
220 (Meas. R) N/A $0 $0 $0 $0 $0 TBD TBD
330 (CIP) N/A $0 $0 $0 $0 $0 TBD TBD
N/A $0 $0 $0 $0 $0 TBD TBD
Estimated annual operating cost None
Estimated Schedule:
To be determined
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
The City has established a rehabilitation program to make repairs and
improvements to the residential streets on a recurring basis to maintain
them in good condition. The City is divided into nine areas for this
purpose, and the program is designed to rehabilitate each area every eight
years according to a rotating schedule.
1
2 3
4
5
6
7
8 9
F-56
8800 Series Right-of-Way Improvements Project Code: 8836
Pavement Management Program – Residential Roadway Rehabilitation - Area 6
As part of the Residential Roadways Rehabilitation Program, this project
consists of rehabilitating the roadways in Area 6, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing deteriorated signs, pavement markings and curb address
numbers
- Improving drainage (if needed)
- Installing ADA compliant ramps (when necessary)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $240,000 $240,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $100,000 $100,000
Construction N/A $0 $0 $0 $0 $0 $2,000,000 $2,000,000
Contingency N/A $0 $0 $0 $0 $0 $300,000 $300,000
Inspection N/A $0 $0 $0 $0 $0 $200,000 $200,000
N/A $0 $0 $0 $0 $0 $2,840,000 2,840,000
Funding
202 (Gas Tax) N/A $0 $0 $0 $0 $0 $700,000 $240,000
220 (Meas. R) N/A $0 $0 $0 $0 $0 $0 $0
330 (CIP) N/A $0 $0 $0 $0 $0 $2,140,000 $2,600,000
N/A $0 $0 $0 $0 $0 $2,840,000 $2,840,000
Estimated annual operating cost None
Estimated Schedule:
To be determined
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
The City has established a rehabilitation program to make repairs and
improvements to the residential streets on a recurring basis to maintain
them in good condition. The City is divided into nine areas for this
purpose, and the program is designed to rehabilitate each area every eight
years according to a rotating schedule.
1
2 3
4
5
6
7
8 9
F-57
8800 Series Right-of-Way Improvements Project Code: 8839
Palos Verdes Drive East Widening and Path Improvements near Bronco Drive
This project is intended to widen the road from Bronco Drive to lower
Headland Drive, and consists of:
- Installing a center turn lane
- Constructing a decomposed granite (“DG”) pedestrian/equestrian path in
the public right-of-way
- Installing pavement markings and traffic control devices
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $100,000 $0 $0 $0 $0 $0 $50,000 $150,00
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $60,000 $60,000
Construction $0 $0 $0 $0 $0 $0 $1,220,000 $1,220,000
Contingency $0 $0 $0 $0 $0 $0 $375,000 $375,000
Inspection $0 $0 $0 $0 $0 $0 $125,000 $125,000
$0 $0 $0 $0 $0 $0 $1,830,000 $1,930,000
Funding
330 (CIP) $100,00 $0 $0 $0 $0 $0 $1,830,000 $1,930,000
$100,000 $0 $0 $0 $0 $0 $1,830,000 $1,930,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
Construction in a Fiscal Year to be determined.
Project Location Map Background and Justification:
The widening of Palos Verdes Drive East and construction of a center turn
lane, and the construction of a path will address vehicular and pedestrian
safety concerns and will provide for safer travel in this area.
F-58
8800 Series Right-of-Way Improvements Project Code: 8840
Western Avenue Beautification
This project is intended to enhance the aesthetics of the public right-of
way along Western Avenue corridor (from Peninsula Verde Drive to
Summerland Avenue), and consists of:
- New entrance features
- Lighting improvements (including up-lighting of landscaping)
- Hardscape improvements
- New Street furniture and trash receptacles
- Crosswalk improvements
- Landscape improvements
. Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $150,000 $0 $0 $0 $0 $0 $0 TBD
Engineering $0 $0 $0 $0 $0 $0 $375,000 TBD
Environmental $0 $0 $0 $0 $0 $0 $25,000 TBD
Management $0 $0 $0 $0 $0 $0 $0 TBD
Construction $0 $0 $0 $0 $0 $0 $0 TBD
Contingency $0 $0 $0 $0 $0 $0 $0 TBD
Inspection $0 $0 $0 $0 $0 $0 $0 TBD
$150,000 $0 $0 $0 $0 $0 $400,000 TBD
Funding
330 (CIP) $150,000 $0 $0 $0 $0 $0 $400,000 TBD
$150,000 $0 $0 $0 $0 $0 $400,000 TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Developing a Plan for Improvements in a Fiscal Year to be determined
Project Location Map Background and Justification:
For many years, there has been a general desire by the City to enhance
the aesthetics along the Western Avenue corridor.
Aesthetic improvements to the public right-of-way and adjacent areas
would enhance the appeal of the surrounding area, bolster commerce
with local businesses, and reflect positively on the entire City.
Existing commercial and residential developments along Western Ave.
would not be considered desirable or acceptable in today's built
environment. The vision for the Western Avenue corridor is to create a
safe and attractive street environment.
F-59
8800 Series Right-of-Way Improvements Project Code: 88LY1
Pavement Management Program – Arterial Roadway Rehabilitation
Palos Verdes Drive South
As part of the Arterial Roadways Rehabilitation Program, this project
consists of rehabilitating the section of Palos Verdes Drive South, from
Crestmont Lane to Seahill Drive, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing pavement markings
- Improving drainage (if needed)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $35,000 $0 $0 $35,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $10,000 $10,000 $0 $20,000
Construction N/A $0 $0 $0 $120,000 $220,000 $0 $340,000
Contingency N/A $0 $0 $0 $25,000 $75,000 $0 $100,000
Inspection N/A $0 $0 $0 $10,000 $25,000 $0 $35,000
N/A $0 $0 $0 $200,000 $330,000 $0 $530,000
Funding
202 (Gas Tax) N/A $0 $0 $0 $200,000 $0 $0 $200,000
330 (CIP) N/A $0 $0 $0 $0 $330,000 $0 $330,00
N/A $0 $0 $0 $200,000 $330,000 $0 $530,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in FY 2024-25.
Start of Construction in FY 2024-25.
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents and businesses.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
Road conditions are assessed through a triennial inspection and assigned
a calculated Pavement Condition Index (PCI) rating of Very Poor (0-40),
Poor (41-59), Fair (60-74), Good (75-85) or Very Good (86-100)
This section of road was inspected in 2019 and had segments with PCI
ratings from 73 to 79 (all within the “Good” classification).
F-60
8800 Series Right-of-Way Improvements Project Code: 88LY2
Pavement Management Program – Arterial Roadway Rehabilitation
Indian Peak Road
As part of the Arterial Roadways Rehabilitation Program, this project
consists of rehabilitating the section of Indian Peak Road, from Crenshaw
Boulevard to the city limit, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing pavement markings
- Improving drainage (if needed)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $0 $0 $0 $70,000 $0 $0 $70,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $20,000 $0 $20,000
Construction $0 $0 $0 $0 $0 $420,000 $0 $420,000
Contingency $0 $0 $0 $0 $0 $65,000 $0 $65,000
Inspection $0 $0 $0 $0 $0 $40,000 $0 $40,000
$0 $0 $0 $0 $70,000 $545,000 $0 $615,000
Funding
220 (Meas. R) $0 $0 $0 $0 $70,000 $0 $0 $70,000
330 (CIP) $0 $0 $0 $0 $0 $545,000 $0 $545,000
$0 $0 $0 $0 $70,000 $545,000 $0 $615,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in FY 2024-25.
Construction in FY 2025-26.
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents and businesses.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
Road conditions are assessed through a triennial inspection and assigned
a calculated Pavement Condition Index (PCI) rating of Very Poor (0-40),
Poor (41-59), Fair (60-74), Good (75-85) or Very Good (86-100)
This section of road was inspected in 2019 and had a PCI rating of 71
(Fair).
F-61
8800 Series Right-of-Way Improvements Project Code: 88LY3
Palos Verdes Drive West Pedestrian Crossing
This project is intended to create a pedestrian crossing at the intersection
of Palos Verdes Drive West (PVDW) and Berry Hill Drive as well as PVDW
and Calle Entradero, and consists of:
- Installation of a traffic signal at PVDW and Berry Hill Dr.
- Installation of a traffic signal at PVDW and Calle Entradero
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $0 $0 $0 $0 $0 $50,000 $50,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $50,000 $50,000
Construction $0 $0 $0 $0 $0 $0 $1,015,000 $1,015,000
Contingency $0 $0 $0 $0 $0 $0 $300,000 $300,000
Inspection $0 $0 $0 $0 $0 $0 $50,000 $50,000
$0 $0 $0 $0 $0 $0 $1,465,000 $1,465,000
Funding
330 (CIP) $0 $0 $0 $0 $0 $0 $1,465,000 $1,465,000
$0 $0 $0 $0 $0 $0 $1,465,000 $1,465,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
To be determined.
Project Location Map Background and Justification:
Currently, there is no defined pathway for pedestrians to connect between
the Berry Hill Drive neighborhood and the trail at the Vicente Bluffs
Reserve.
This project creates a safe travel path from the Berry Hill Drive area to the
Vicente Bluffs Reserve by connecting Berry Hill Drive to the trail entrance
at Calle Entradero.
F-62
8800 Series Right-of-Way Improvements Project Code: 88LY4
Pavement Management Program – Arterial Roadway Rehabilitation
Palos Verdes Drive East
As part of the Arterial Roadways Rehabilitation Program, this project
consists of rehabilitating the section of Palos Verdes Drive East, from
approximately 1000’ south of Sunnyside Ridge Road to the city limit, and
consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing pavement markings
- Improving drainage (if needed)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $210,000 $0 $210,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $60,000 $110,000 $170,000
Construction N/A $0 $0 $0 $0 $1,130,000 $2,290,000 $3,420,000
Contingency N/A $0 $0 $0 $0 $180,000 $320,000 $500,000
Inspection N/A $0 $0 $0 $0 $120,000 $220,000 $340,000
N/A $0 $0 $0 $0 $1,700,000 $2,940,000 $4,640,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $1,700,000 $2,940,000 $4,640,000
N/A $0 $0 $0 $0 $1,700,000 $2,940,000 $4,640,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in FY 2025-26.
Start of Construction in FY 2025-26.
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents and businesses.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
Road conditions are assessed through a triennial inspection and assigned
a calculated Pavement Condition Index (PCI) rating of Very Poor (0-40),
Poor (41-59), Fair (60-74), Good (75-85) or Very Good (86-100)
This section of road was inspected in 2019 and had segments with PCI
ratings from 71 (Fair) to 84 (Good).
F-63
8800 Series Right-of-Way Improvements Project Code: 88LY5
Pavement Management Program – Arterial Roadway Rehabilitation
Silver Spur Road (North of Hawthorne Boulevard)
As part of the Arterial Roadways Rehabilitation Program, this project
consists of rehabilitating the section of Silver Spur Road, from Elkmont
Drive to the driveway entrance of Peninsula High School (as shown in the
picture to the left), and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing pavement markings
- Improving drainage (if needed)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $140,000 $0 $0 $0 $0 $0 $140,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $15,000 $25,000 $25,000 $0 $0 $0 $65,000
Construction N/A $350,000 $460,000 $415,000 $0 $0 $0 $1,225,000
Contingency N/A $35,000 $45,000 $45,000 $0 $0 $0 $125,000
Inspection N/A $35,000 $45,000 $45,000 $0 $0 $0 $125,000
N/A $575,000 $575,000 $530,000 $0 $0 $0 $1,680,000
Funding
202 (Gas Tax) N/A $45,000 $575,000 $530,000 $0 $0 $0 $1,150,000
220 (Meas. R) N/A $530,000 $0 $0 $0 $0 $0 $530,000
N/A $575,000 $575,000 $530,000 $0 $0 $0 $1,680,000
Estimated annual operating cost None
Estimated Schedule:
Engineering in Fiscal Year 2021-22
Construction to start Fiscal Year 2021-22.
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents and businesses.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
Road conditions are assessed through a triennial inspection and assigned
a calculated Pavement Condition Index (PCI) rating of Very Poor (0-40),
Poor (41-59), Fair (60-74), Good (75-85) or Very Good (86-100)
This section of road was inspected in 2019 and had segments with PCI
ratings from 49 (Poor) to 78 (Good).
F-64
8800 Series Right-of-Way Improvements Project Code: 88New7
Pavement Management Program – Arterial Roadway Rehabilitation
Silver Spur Road (South of Hawthorne Boulevard)
As part of the Arterial Roadways Rehabilitation Program, this project
consists of rehabilitating the section of Silver Spur Road, from Hawthorne
Boulevard to the city limit, and consist of:
- Resurfacing the existing asphalt
- Replacing damaged asphalt
- Replacing damaged curbs, gutters and sidewalks
- Replacing pavement markings
- Improving drainage (if needed)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $45,000 $0 $0 $0 $0 $0 $45,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $20,000 $0 $0 $0 $0 $0 $20,000
Construction N/A $320,000 $0 $0 $0 $0 $0 $320,000
Contingency N/A $35,000 $0 $0 $0 $0 $0 $35,000
Inspection N/A $35,000 $0 $0 $0 $0 $0 $35,000
N/A $455,000 $0 $0 $0 $0 $0 $455,000
Funding
202 (Gas Tax) N/A $315,000 $0 $0 $0 $0 $0 $455,000
220 (Meas. R) N/A $140,000 $0 $0 $0 $0 $0 $455,000
N/A $455,000 $0 $0 $0 $0 $0 $455,000
Estimated annual operating cost None
Estimated Schedule:
Engineering and Construction in Fiscal Year 2021-22
Project Location Map Background and Justification:
Good road conditions with smooth pavement are expected by the City’s
residents and businesses.
Timely maintenance reduces the overall lifecycle costs of roadway
infrastructure.
Road conditions are assessed through a triennial inspection and assigned
a calculated Pavement Condition Index (PCI) rating of Very Poor (0-40),
Poor (41-59), Fair (60-74), Good (75-85) or Very Good (86-100)
This section of road was inspected in 2019 and had segments with PCI
ratings ranging from 66 to 70 (all within the “Fair” category).
This project will be included in a larger project, in which the City
will partner with Rolling Hills Estates and a segment in their city, to
realize cost savings through economies of scale.
F-65
8800 Series Right-of-Way Improvements Project Code: 88LY6
Ganado Drive Parkway Area Aesthetics Improvements
This project is intended to improve the aesthetics of the public right-of-
way and consists of:
- Constructing a new irrigation system
- Installing new landscaping
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $10,000 $10,000
Engineering N/A $0 $0 $0 $0 $0 $15,000 $15,000
Environmental N/A $0 $0 $0 $0 $0 $5,000 $5,000
Management N/A $0 $0 $0 $0 $0 $5,000 $5,000
Construction N/A $0 $0 $0 $0 $0 $75,000 $75,000
Contingency N/A $0 $0 $0 $0 $0 $25,000 $25,000
Inspection N/A $0 $0 $0 $0 $0 $10,000 $10,000
N/A $0 $0 $0 $0 $0 $145,000 $145,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $145,000 $145,000
N/A $0 $0 $0 $0 $0 $145,000 $145,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
Project Schedule to be determined
Project Location Map Background and Justification:
Residents in this area have requested new landscaping and irrigation in the
public right-of-way area along Ganado Drive.
F-66
8800 Series Right-of-Way Improvements Project Code: 88New1
Pavement Management Program - Triennial Update
The Pavement Management Plan (PMP) is updated every three years to
evaluate the condition of the City’s roadway system and to identify
Citywide Arterial and Residential Street Rehabilitation projects.
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 TBD $0
Engineering $120,000 $150,000 $0 $0 $160,000 $0 TBD $430,000
Environmental $0 $0 $0 $0 $0 $0 TBD $0
Management $0 $0 $0 $0 $0 $0 TBD $0
Construction $0 $0 $0 $0 $0 $0 TBD $0
Contingency $0 $0 $0 $0 $0 $0 TBD $0
Inspection $0 $0 $0 $0 $0 $0 TBD $0
$120,000 $150,000 $0 $0 $160,000 $0 TBD $430,000
Funding
202 (Gas Tax) $120,000 $150,000 $0 $0 $160,000 $0 TBD $430,000
$120,000 $150,000 $0 $0 $160,000 $0 TBD $430,000
Estimated annual operating cost None
Estimated Schedule:
The next update is scheduled for Fiscal Year 2021-22
Project Location Map Background and Justification:
The City uses the Pavement Management Program to determine the
condition of existing pavement and accordingly schedule the rehabilitation
of specific areas and roadways throughout the city.
The Metropolitan Transit Authority (Metro) requires the PMP update in
order for the City to continue receiving Proposition C funds. It must be
conducted every three years. Failure to complete will result in lost
funding.
F-67
8800 Series Right-of-Way Improvements Project Code: 88New2
Traffic Calming – PV Nature Preserve Parking Solutions
This project is located throughout the Preserve parking areas, and consists
of:
- Implementing traffic calming solutions to address Preserve parking area
concerns such as problematic driving behavior, increased traffic volumes
and speeding
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 TBD TBD TBD TBD TBD TBD
Engineering N/A $75,000 TBD TBD TBD TBD TBD TBD
Environmental N/A $0 TBD TBD TBD TBD TBD TBD
Management N/A $25,000 TBD TBD TBD TBD TBD TBD
Construction N/A $500,000 TBD TBD TBD TBD TBD TBD
Contingency N/A $150,000 TBD TBD TBD TBD TBD TBD
Inspection N/A $50,000 TBD TBD TBD TBD TBD TBD
N/A $800,000 TBD TBD TBD TBD TBD TBD
Funding
330 (CIP) N/A $800,000 TBD TBD TBD TBD TBD TBD
N/A $800,000 TBD TBD TBD TBD TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
Construction in Fiscal Year 2021-22
Project Location Map Background and Justification:
Due to the Nature Preserve’s recent surge in popularity, demand for
parking has increased dramatically. As a result, problematic driving
behavior has been reported by area residents.
This project will provide solutions through traffic mitigation and parking
circulation measures.
F-68
8800 Series Right-of-Way Improvements Project Code: 88New3
Traffic Calming Program - Citywide
This program is is citywide, and consists of:
- Implementing traffic calming measures for city arterial and residential
roadways
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 TBD TBD
Engineering N/A $375,000 $80,000 $80,000 $85,000 $85,000 TBD TBD
Environmental N/A $0 $0 $0 $0 $0 TBD TBD
Management N/A $10,000 $10,000 $15,000 $15,000 $15,000 TBD TBD
Construction N/A $250,000 $260,000 $265,000 $275,000 $280,000 TBD TBD
Contingency N/A $35,000 $40,000 $40,000 $45,000 $45,000 TBD TBD
Inspection N/A $25,000 $25,000 $25,000 $30,000 $30,000 TBD TBD
N/A $695,000 $415,000 $425,000 $450,000 $455,000 TBD TBD
Funding
220 (Meas. R) N/A $615,000 $415,000 $45,000 $450,000 $205,000 TBD TBD
330 (CIP) N/A $80,000 $0 $380,000 $0 $250,000 TBD TBD
N/A $695,000 $415,000 $425,000 $450,000 $455,000 TBD TBD
Estimated annual operating cost To Be Determined
Estimated Schedule:
This is an ongoing annual program
Project Location Map Background and Justification:
Traffic Calming is the management of traffic so that its negative impacts on
residents, pedestrians and schools are minimized.
One of the most persistent and emotional complaints that the City
receives is speeding on public streets.
This program will mitigate traffic and speed-related concerns.
F-69
8800 Series Right-of-Way Improvements Project Code: 88New4
Arterial Roadway Beautification Program
This project is intended to address sections of medians and parkway strips
along arterial roadways and consists of:
- Installing drought tolerant trees and shrubs
- Installing bio swale runoff treatment facilities
- Enhancing median appearances throughout the City
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $260,000 $260,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $220,000 $220,000
Construction N/A $0 $0 $0 $0 $0 $4,250,000 $4,250,000
Contingency N/A $0 $0 $0 $0 $0 $645,000 $645,000
Inspection N/A $0 $0 $0 $0 $0 $430,000 $430,000
N/A $0 $0 $0 $0 $0 $5,805,000 $5,805,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $5,805,000 $5,805,000
N/A $0 $0 $0 $0 $0 $5,805,000 $5,805,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
To be determined
Project Location Map Background and Justification:
Most of the medians and parkway strips along arterial roadways in RPV are
in need of attention.
Beautifying arterials is appreciated by all who use our roadways; and tends
to enhance the overall experience of motorists and pedestrians. Aesthetic
improvements to medians and parkway strips enhances the appeal of the
surrounding area and reflect positively on the entire City.
F-70
8800 Series Right-of-Way Improvements Project Code: 88New5
City Entrance Roadway Monument Signs
This project consists of installing new City entrance monument signs for
the arterial roadway entrances to the City, including the following
locations:
Hawthorne Blvd (near City limit with RHE)
Palos Verdes Drive West (at City limit with PVE)
Palos Verdes Drive South (at City limit with San Pedro)
Western Avenue (at City limit by Green Hills cemetery)
Palos Verdes Drive East (by Palos Verdes Drive North)
Miraleste Drive (by First Street)
Monero (by Granvia Altamira)
Project Cost Estimates
Prior FYs FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY TBD Totals
Planning N/A $0 $0 $0 $0 $0 $0 $0
Engineering N/A $0 $0 $0 $0 $0 $40,000 $40,000
Environmental N/A $0 $0 $0 $0 $0 $0 $0
Management N/A $0 $0 $0 $0 $0 $5,000 $5,0000
Construction N/A $0 $0 $0 $0 $0 $150,000 $150,000
Contingency N/A $0 $0 $0 $0 $0 $45,000 $45,000
Inspection N/A $0 $0 $0 $0 $0 $15,000 $15,000
N/A $0 $0 $0 $0 $0 $255,000 $255,000
Funding
330 (CIP) N/A $0 $0 $0 $0 $0 $255,000 $255,000
N/A $0 $0 $0 $0 $0 $255,000 $255,000
Estimated annual operating cost To Be Determined
Estimated Schedule:
Construction in a Fiscal Year to be determined
Project Location Map Background and Justification:
The City Council has expressed an interest in replacing existing “Welcome
to Rancho Palos Verdes” signs with new monument signs.
Such new signs might include stonework, landscape lighting and a flagpole
(with appropriate lighting per the U.S. Flag code) to accommodate a
continuation of patriotic displays of the American flag on holidays such as
Independence Day weekend.
New monument signs would reflect positively on the entire City and
enhance the surrounding areas.
F-71
DRAFT MINUTES
RANCHO PALOS VERDES
INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE
SPECIAL MEETING
JANUARY 11, 2021
CALL TO ORDER:
A Special meeting of the Rancho Palos Verdes Infrastructure Management Advisory
Committee was called to order by Chair Swanson at 6:02 P.M. via teleconference/virtual
meeting using the Zoom platform, notice having been given with affidavit thereto on file.
Infrastructure Management Advisory Committee roll call was answered as follows:
PRESENT: Shaw, Spielman, Taube, Vargas, Wedemeyer and Chair Swanson
ABSENT: None
Also present were Ramzi Awwad, Deputy Director of Public Works; Trang Nguyen,
Director of Finance; Raquel Brown, FAC Chair; Lauren Ramezani, Senior Administrative
Analyst and Recording Secretary.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Senior Administrative Analyst Ramezani.
CHAIR’S ANNOUNCEMENTS:
Chair Swanson reported that City Hall offices were temporarily closed to the public
due to COVID -19, however , staff was available to respond and assist via email and
telephone. He was pleased to announce that there were 17 applicants for the four
IMAC vacancies , with 12 choosing IMAC as their first committee choice .
APPROVAL OF AGENDA:
Vice Chair Spielman moved to approve the agenda and Vice Chair Vargas seconded
the motion.
The motion passed on the following roll call vote:
AYES: Shaw, Spielman, Taube, Vargas, Wedemeyer and Chair Swanson
NOES: None
APPROVAL OF THE MINUTES:
Vice Chair Vargas moved to approve the minutes of the December 14, 2020 special
meeting, Vice Chair Spielman seconded the motion.
The motion passed on the following roll call vote:
F-72
AYES: Shaw, Spielman, Taube, Vargas, Wedemeyer and Chair Swanson
NOES: None
PUBLIC COMMENTS FOR NON-AGENDA ITEMS:
Members of the public were asked if there were any comments. None was reported.
PUBLIC WORKS DIRECTOR’S REPORT:
Deputy Director Awwad reported on various items, including a brief description of the
recently approved City Council items, and future City Council agenda items. Discussion
ensued and questions were answered.
UNFINISHED BUSINESS:
A. Landflow Subcommittee Report
Deputy Director Awwad presented a brief report on the December 19, 2020 City
Council meeting and the public comments received on environmental issues to be
addressed in the Environmental Impact Report (EIR) for the Portuguese Bend
Landslide Mitigation Project. Discussion ensued and questions were answered.
NEW BUSINESS:
1. Preliminary List of Projects for the FY21-22 Capital Improvement Program
Chair Swanson introduced the item. Deputy Director Awwad presented the
preliminary list of projects for the FY 21-22 Capital Improvement Program.
Discussion ensued and members provided input on the preliminary list. Finance
Director Nguyen was also available for answers. Deputy Director Awwad will
provide additional information at the next meeting.
SUBCOMMITTEE REPORTS
Undergrounding Subcommittee Report
The Undergrounding Subcommittee Member Spielman reported that he and Chair
Swanson were working on a report. Discussion ensued.
FUTURE AGENDA ITEMS :
None.
ADJOURNMENT:
The meeting was adjourned at 7: 34 P.M. The next meeting will be a special meeting on
February 8, 2021.
F-73
MINUTES
RANCHO PALOS VERDES
INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE
SPECIAL MEETING
FEBRUARY 8, 2021
CALL TO ORDER:
A Special meeting of the Rancho Palos Verdes Infrastructure Management Advisory
Committee was called to order by Chair Swanson at 6:00 P.M. via teleconference/virtual
meeting using the Zoom platform, notice having been given with affidavit thereto on file.
Infrastructure Management Advisory Committee roll call was answered as follows:
PRESENT: O’Connor, Shaw, Spielman, Tam, Vargas, Wedemeyer and Chair
Swanson
ABSENT: None
Also present were Ramzi Awwad, Deputy Director of Public Works; Ron Dragoo,
Principal Engineer; Trang Nguyen, Director of Finance; Teresa Takaoka, Deputy City
Clerk; Rick Taube, former IMAC Member; and Lauren Ramezani, Senior Administrative
Analyst and Recording Secretary.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Deputy City Clerk Takaoka.
CHAIR’S ANNOUNCEMENTS:
Chair Swanson commented on the background and the high caliber of the new
IMAC members. He suggested members utilize a new City app, “MyRPV” to obtain
various information. He commented on the need to consider the long -term
maintenance of CIP projects and that the draft CIP which will be discussed is not
final , rather it provides an opportunity to provide further feedback.
APPROVAL OF AGENDA:
Chair Swanson suggested moving New Business Items 1 and 2 ahead of Director’s
Report. Member Wedemeyer moved to place New Business Items 1 and 2 ahead of
Director’s Report and Vice Chair Spielman seconded the motion.
The motion passed on the following roll call vote:
AYES: O’Connor, Shaw, Spielman, Tam, Vargas, Wedemeyer and Chair Swanson
NOES: None
F-74
APPROVAL OF THE MINUTES:
Vice Chair Vargas moved to approve the minutes of the January 11, 2021 Special
meeting, Vice Chair Spielman seconded the motion. New members O’Connor and Tam
had not been appointed to IMAC at that time and abstained.
The motion passed on the following roll call vote:
AYES: Shaw, Spielman, Vargas, Wedemeyer and Chair Swanson
NOES: None
ABSTAIN: O’Connor, Tam
PUBLIC COMMENTS FOR NON-AGENDA ITEMS:
Recording Secretary Ramezani noted that there were no requests to speak.
PUBLIC WORKS DIRECTOR’S REPORT:
This item was discussed after New Business Items 1 and 2. Deputy Director Awwad
reported on various items, including providing a brief description of the recently approved
City Council items, and future City Council agenda items. Discussion ensued and
questions were answered.
Chair Swanson called for a brief recess at 7:45 P.M., the meeting reconvened at 7:56 P.M.
UNFINISHED BUSINESS:
A. Preliminary List of Projects for the FY21-22 Capital Improvement Program
Recording Secretary Ramezani noted that late correspondence was distributed.
Deputy Director Awwad and Principal Engineer Dragoo presented the
preliminary list of projects for the FY 21-22 Capital Improvement Program.
Discussion ensued among Members and staff on the preliminary list. Further
information to be provided by Deputy Director Awwad on traffic “roundabouts”.
Finance Director Nguyen was available for answers.
NEW BUSINESS:
1. Recognition of former Committee Member Rick Taube
Chair Swanson recognized former Member Rick Taube. Other members and staff
thanked him for his dedication and thoughtful comments. Former Member Taube
praised the members including the excellent report on the Portuguese Bend
Landslide.
F-75
2. Introduction of Two New Committee Members Sean O’Connor and Bryant
Tam
New members O’Connor and Tam each briefly provided background information.
Other members and staff providing similar introductions.
3. IMAC Provide Input on City Council Goals Development for 2021
Deputy Director Awwad commented that the City Council Goals Workshop was on
February 22. Discussion ensued among Members and staff.
SUBCOMMITTEE REPORTS
Undergrounding Subcommittee Report
The Undergrounding Subcommittee Member Spielman reported that the report is
attached to the agenda. Member Wedemeyer moved to place the report on the next
meeting agenda for adoption and forwarding to the City Council. Member Shaw
seconded the motion.
AYES: O’Connor, Shaw, Spielman, Vargas, Wedemeyer and Chair
Swanson
NOES: None
ABSENT: Tam (excused)
Additionally, Public Works staff were invited to review the report and make
comments.
FUTURE AGENDA ITEMS :
Members asked for Future Agenda Item C, to be added to the March agenda, so
members could evaluate the storm drain systems and rank the ones with highest
priority.
ADJOURNMENT:
The meeting was adjourned at 9:10 P.M. The next meeting will be on March 15, 2021.
F-76
MINUTES
RANCHO PALOS VERDES
INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE
MEETING
MARCH 15, 2021
CALL TO ORDER:
A Special meeting of the Rancho Palos Verdes Infrastructure Management Advisory
Committee was called to order by Chair Swanson at 6:00 P.M. via teleconference/virtual
meeting using the Zoom platform, notice having been given with affidavit thereto on file.
Infrastructure Management Advisory Committee roll call was answered as follows:
PRESENT: O’Connor, Shaw, Spielman, Tam, Vargas, Wedemeyer and Chair
Swanson
ABSENT: None
Also present were Ramzi Awwad, Director of Public Works; Ara Mihranian, City
Manager; Ron Dragoo, Principal Engineer; Trang Nguyen, Director of Finance; Matt
Waters, Senior Administrative Analyst- Recreation and Parks; James O’Neill, Project
Manager; Senior Administrative Analyst- Recreation and Parks; and Lauren Ramezani,
Senior Administrative Analyst and Recording Secretary.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Vice Chair Spielman.
CHAIR’S ANNOUNCEMENTS:
Chair Swanson commented on City’s upcoming FY 21 -22 budget review schedule,
his one -on-one meeting with Finance Advisory Committee (FAC) Chair, attending
the FAC meeting, results from the Citywide survey, and discussion with
Councilmember Dyda on revisions to the City’s Request for Proposals (RFPs) for
consultants.
APPROVAL OF AGENDA:
Chair Swanson suggested moving New Business Items 1 and 2 ahead of Old Business.
Member Shaw moved to place New Business Items 1 and 2 ahead of Old Business
Item A and Vice Chair Spielman seconded the motion.
The motion passed by a show of hands:
AYES: O’Connor, Shaw, Spielman, Tam, Vargas, Wedemeyer and Chair Swanson
NOES: None
F-77
APPROVAL OF THE MINUTES:
Vice Chair Vargas moved to approve the minutes of the February 8, 2021 meeting, Vice
Chair Spielman seconded the motion.
The motion passed by a show of hands:
AYES: O’Connor, Shaw, Spielman, Tam, Vargas, Wedemeyer and Chair Swanson
NOES: None
PUBLIC COMMENTS FOR NON-AGENDA ITEMS:
Recording Secretary Ramezani noted that there were no requests to speak.
PUBLIC WORKS DIRECTOR’S REPORT:
Director Awwad reported on various items, including providing a brief description of the
recently approved City Council items, and future City Council agenda items.
UNFINISHED BUSINESS:
A. Provide Input on Draft FY21-22 Capital Improvement Program
This item was discussed after New Business Items 1 and 2. Recording Secretary
Ramezani noted that two items of late correspondence were distributed.
Director Awwad clarified that this was a dry run and in two weeks the final
proposed list would be submitted. He and Principal Engineer Dragoo
presented the draft of proposed projects for the FY 21-22 Capital Improvement
Program. Discussion ensued among Members and staff on the proposed
projects, and needed corrections and changes were noted.
Chair Swanson called for a brief recess at 7:23 P.M., the meeting reconvened at 7:35 P.M.
NEW BUSINESS:
1. Receive Update on Ladera Linda Park and Community Center Project
Senior Analyst Matt Waters presented a PowerPoint of the proposed project.
Discussion ensued among Members and staff, including City Manager
Mihranian, and questions were answers.
2. Receive Traffic Roundabout Report
Member Shaw presented the item and discussion ensued. Member Wedemeyer
moved to appoint a 2-member IMAC subcommittee to be on a joint subcommittee
with the Traffic Safety Committee subcommittee, and Member O’Connor
F-78
seconded the motion.
The motion passed by a show of hands:
AYES: O’Connor, Shaw, Spielman, Tam, Vargas, Wedemeyer and Chair
Swanson
NOES: None
Chair Swanson moved to appoint Members Shaw and Spielman as members of
the subcommittee and Member Wedemeyer seconded the motion.
The motion passed by a show of hands:
AYES: O’Connor, Shaw, Spielman, Tam, Vargas, Wedemeyer and Chair
Swanson
NOES: None
SUBCOMMITTEE REPORTS
Streets and Rights-of-way Subcommittee Report
Subcommittee members Tam and O’Connor discussed their thoughts and
observations while conducting their site inspections including regarding Bronco Drive
widening during discussion on Item A, CIP. Discussion ensued.
FUTURE AGENDA ITEMS :
Members agreed to place the Undergrounding Subcommittee Report and the
Stormwater Ranking item on a near future agenda.
ADJOURNMENT:
Member Wedemeyer commented that he would not be able to attend the next meeting.
The meeting was adjourned at 9:46 P.M. The next meeting will be a special meeting on
March 29, 2021.
F-79
DRAFT MINUTES
RANCHO PALOS VERDES
INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE
MEETING
MARCH 29, 2021
CALL TO ORDER:
A Special meeting of the Rancho Palos Verdes Infrastructure Management Advisory
Committee was called to order by Chair Swanson at 6:05 P.M. via teleconference/virtual
meeting using the Zoom platform, notice having been given with affidavit thereto on file.
Infrastructure Management Advisory Committee roll call was answered as follows:
PRESENT: O’Connor (late), Shaw, Spielman, Tam, Vargas, and Chair Swanson
ABSENT: Wedemeyer (excused)
Also present were Ramzi Awwad, Director of Public W orks; Ron Dragoo, Principal
Engineer; Trang Nguyen, Director of Finance; Raquel Brown, Finance Advisory
Committee (FAC) Chair ; James O’Neill, Project Manager; and Lauren Ramezani, Senior
Administrative Analyst and Recording Secretary.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Vice Chair Spielman.
CHAIR’S ANNOUNCEMENTS:
Chair Swanson congratulated Director Awwad on the birth of his first child,
commented on the Mayor’s Breakfast including comments that the Abalone Cove
Landslide is reactivated, the City of RPV was recognized as the 4 th safest City in
California and the anticipation of receipt of seven (7) million dollars in Federal
COVID related relief funds.
APPROVAL OF AGENDA:
Chair Swanson suggested moving the Traffic Subcommittee’s report on the Round
Abouts ahead of Old Business Item A. Vice Chair Spielman moved to place Traffic
Subcommittee’s report on the Round Abouts ahead of Old Business Item A and Vice
Chair Vargas seconded the motion.
The motion passed by a show of hands:
AYES: Shaw, Spielman, Tam, Vargas, and Chair Swanson
NOES: None
ABSENT: O’Connor, Wedemeyer
F-80
APPROVAL OF THE MINUTES:
Member Shaw moved to approve the minutes of the March 15, 2021 meeting, Vice
Chair Spielman seconded the motion.
The motion passed by a show of hands:
AYES: O’Connor, Shaw, Spielman, Tam, Vargas, Wedemeyer and Chair Swanson
NOES: None
ABSENT: O’Connor, Wedemeyer
PUBLIC COMMENTS FOR NON-AGENDA ITEMS:
Recording Secretary Ramezani noted that there was a participation request from
Sunshine. But she had not joined the meeting yet.
PUBLIC WORKS DIRECTOR’S REPORT:
Director Awwad provided brief descriptions of the future City Council agenda items.
UNFINISHED BUSINESS:
A. Provide Input on Draft FY21-22 Capital Improvement Program
This item was heard after Subcommittee report. Director Awwad presented the
item and members provided input. Discussion ensued among Members and
staff on the proposed projects. Committee comments were added to projects
when needed.
It was moved to add a comment, “Prioritize prototype Phase III hydraugers”, to
project # 8304, Portuguese Bend Landslide Remediation. Motion approved.
AYES: O’Connor, Shaw, Spielman, Tam, Vargas, Wedemeyer and Chair
Swanson
NOES: None
ABSENT: O’Connor, Wedemeyer
Chair Swanson called for a brief recess at 7:23 P.M., the meeting reconvened at 7:3 6 P.M.
The other IMAC comments to the proposed CIP included, “Current condition reflects poorly
on City” to project # 85LY1, PVIC Bathroom; “Defer spending until financial outlook
improves” to project # 8503, Civic Center; “Highest storm drain priority, critical to
landslide mitigation” to project # 8715, Storm Drain Improvements; “IMAC concerned
beyond a 1-year deferment” to project # 8815, Roadway Rehabilitation; “Study
roundabout option” to project # 8828, PVDS/Forrestal Intersection; “Reallocate unspent
appropriated funds and defer study” to project # 8840, Western Avenue Beautification;
“Defer construction until current measures are evaluated ” to project # 88New2, Traffic
calming- Preserve; and “Pilot roundabout @ PVDS/Forrestal” to project 88New3, Traffic
F-81
Calming-Citywide.
NEW BUSINESS:
None.
SUBCOMMITTEE REPORTS
Joint IMAC/TSC Traffic Subcommittee Report
This item was moved ahead of Old Business Item A. There was one item of Late
Correspondence, the report on round abouts from the joint TSC/IMAC Subcommittee,
which was distributed prior to the meeting. Member Shaw presented the item and
discussion ensued. It was recommended that the subcommittee attend the next City
Council meeting and discuss their thoughts regarding a potential round about at the
intersection of PVDS/ Forrestal during the Public Comment portion of the April 4,
2021 City Council meeting as members of the public, not IMAC members. The
subcommittee would like to present a pilot round about program at the next IMAC
meeting on 4/19/21 and the TSC subcommittee to present it at the next TSC at
meeting on 4/26/21. The item will be placed on the next IMAC agenda. Member
O’Connor joined the meeting during this item.
FUTURE AGENDA ITEMS :
Scheduling the Underground Utility report was mentioned. The report on the Round
Abouts to be a New Business item at the next IMAC meeting.
Members Shaw and Spielman will participate in the April 6th Council meeting as citizens
and will submit the report as a draft. They will also meet with the two TSC members.
Chair Swanson will meet with FAC Chair Brown.
ADJOURNMENT:
The meeting was adjourned at 10:50 P.M. The next meeting will be the regular meeting
on April 19, 2021.
F-82
FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
1. Law Enforcement
1a Reduce Part I Crime by 5% for FY 2021-22 compared to FY 2020-21 Admin Operating Yes -$ Included in the operating budget
1b Expand Neighborhood Watch to five (5) new communities.Admin Operating Yes -$ Included in the operating budget
1c
Provide $30,000 in grants to residents and neighborhood groups for the
acquisition of safety-enhancing tools and technologies Admin Operating Yes -$ Included in FY 21-22 proposed budget
2. Emergency Preparedness
2a
Prepare a Landslide Emergency Sanitation Plan in coordination with LA
County Sanitation District on how to respond to an emergency break in the
above-ground sanitation line located on Palos Verdes Drive South within the
Landslide Area.PW Operating No -$ Will be done in-house
2b
Implement at least two of the EPC-recommended action items to mitigate
wildfire risk in RPV, including: Enhanced Emergency Communication;
Emergency Evacuation Plan/Peninsula-wide and school district emergency
preparedness plan; Wildfire Hardening; Public Safety Power Shutoff
response; and Cal Fire Risk Assessment and Insurance Rates Admin Operating Yes -$ Included in the operating budget
INFRASTRUCTURE
Goal: Maintain and improve all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers).
3. Portuguese Bend Landslide
3a
Complete the EIR for the Portuguese Bend Landslide Remediation Project for
certification by the City Council PW Capital Yes -$ Proposed 2021-2022 CIP includes this request
3b
Prepare funding opportunities for Phases 1 & 2 of the Portuguese Bend
Landslide Feasibility Plan for City Council consideration. FIN Operating Yes -$ Carry-over from existing contract.
3c
Develop a mitigation plan to address land movement at Altamira Canyon
based on the following phases:
Phase One - Perform the drainage/erosion analysis for the entire canyon and
its tributaries and establish a priority list based on current erosion.
Phase Two - Prepare detailed engineering plans to resolve the erosion and
making sure there is positive drainage along the canyon.
Phase Three - Award construction contract for the proposed improvements.PW Capital No -$ Carry-over from existing contract.
3d
Develop a feasibility analysis with Rolling Hills for installation of an
underground sanitary sewer system to replace the existing septic tanks to
reduce ground water seepage within Portuguese Bend landslide.PW Operating No -$
4. Asset Management
4a
Create a detailed inventory and maintenance schedule of the City's public
infrastructure and assets.PW Capital Yes -$
CIP includes request for $365,000 in FY2021-
2022 and additional $335,000 over FY22-FY23;
which would create an asset management
program for Roads, Sidewalks, Storm Drains,
and Facilities. An asset management program
for other such as Traffic Signals and Streetlights
is being evaluated and funding requests will be
made in future budget cycles.
F-83
FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
5. Small Wireless Facilities
5a
Develop a Citywide 5G Small Wireless Facilities (SWF) Master Plan that
identifies the preferred and least intrusive locations to install small wireless
facilities including co-locations. PW Operating No -Will be done in-house
6. Electric Utilities
6a
In coordination with SCE, develop a Utility Resilient Advancement Master
Plan to harden above-ground utility lines including a tentative timeline to
potentially underground utilities; and continue to lobby the California Public
Utilities Commission to modify the requirements for Rule 20A undergrounding
funds to include high fire risk areas.PW Operating Yes 100,000$ $50,000 to $100,000
6b
Identify alternative energy resources with the capability to store energy or sell
it back to the grid system, which could power the City. The first phase is to
identify potential alternative energy and the cost associated with this plan.PW Operating Yes 50,000$ $25,000 to $50,000
6c
Increase electric system reliability and safety in the City by reducing the
average amount of power outages by 25% compared to FY 2020-21 by the
end of FY 2021-22 through the undergrounding of at least one mile of utility
lines in open space areas.Admin Operating Yes -$ Included in the operating budget
7. Sanitary Utilities
7a
Develop a public sewer program to encourage on-site sanitary sewer systems
to connect to the public sanitary sewer system based on the following
phases:
Phase 1: Map areas in the City that are served by a sanitary sewer system or
on-site sanitary sewer system.PW Operating No $ - Will be done in-house
Phase 2: Feasibility study of the areas which are not currently being served
and prioritize the need for installation of the sewer system and identify costs
to connect to the sewer system.PW Capital Yes $ 100,000
Phase 3: Design the sewer system.PW Capital Yes TBD Estimated to be millions,
Phase 4: Installation of the system.PW Capital Yes TBD Estimated to be multiple tens of millions
7b
Prepare a new financial plan for the Abalone Cove annual sewer rates that
reduces City maintenance subsidy by at least 50% for City Council
consideration.FIN Operating Yes -$ Carry-over from existing contract.
8. Roadways
8a
Develop a Citywide Speed Mitigation Plan for reducing vehicular speed within
City streets (traffic calming)PW Capital Yes -$
CIP includes request for funding to develop plan
in Fiscal 2021-2022
9. City Beautification
9a
Develop an Arterial Fences and Walls Master Plan for the City Council's
consideration that retains neighborhood identity and describes the type
(material and height) of fence or wall, if any, to be placed along major arterial
streets in the City.CDD Operating No 40,000$
9b
Create a City Entry Master Sign Plan at various points of entry to the City
utilizing the following phases:
Phase 1: Issue an RFP for the design.
Phase 2: Design.
Phase 3: Construction.PW Capital Yes 255,000$
CIP includes this project on needs/wants list
with funding in a future year to be determined
F-84
FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
CITY LAND AND FACILITIES
Goal: Maintain and improve all City-owned properties.
10. Ladera Linda Community Center and Park
10a Complete the CUP/CEQA planning entitlement processes.CDD Operating No -$ Will be done in-house.
10b Complete construction-ready documents for City Council consideration.PW
10c
Complete bid process for construction firm and present contract to the City
Council consideration.PW
10d Break ground on construction based on Council-approved plans.PW
11. Civic Center Master Plan
11a
Present Civic Center development financing options to the City Council for
consideration.FIN Operating Yes -$ Carry-over from existing contract.
11b
Initiate discussions with DOJ and FEMA for a land-use swapping agreement
as a part of the Civic Center Master Plan process.Admin Operating Yes -$ Included in the operating budget
11d
Explore potential Civic Center partnerships that are compatible with the City
Council approved program document, and coordinate appropriate usage with
civic, business, and non-profit agencies to consider locating at the civic
center Admin Operating Yes -$ Included in the operating budget
11e
Present draft Civic Center Master Plan for City Council consideration which
will include a new possible Peninsula-wide EOC, Sheriff substation, and fire
station.Admin Operating Yes -$ Included in the operating budget
12. Trails Network Plan Update
12a
Complete the Consultant's review of the draft update to the Trails Network
Plan that provides user-friendly trail descriptions with graphics and detailed
maps illustrating trail routes and uses in a clear and concise manner based
on existing legal trails, community input, and feasible trails.R&P Operating Yes -$
The contract with Alta Planning was approved
by City Council 1/15/2019 in the amount of
$29,422 with a 10% contingency of $4,442
These funds are now in 101-400-5122-5101.
The contract expires June 2021. In order to
continue the work to an extended end date of
June 2022, Alta Planning requests $5,250 to
support additional project management costs
associated with the extended timeline and an
additional round of review an comment than
originally scoped.
12b Conduct a public workshop to solicit community feedback on draft plan.R&P Operating Yes -$ Carry-over from existing contract.
12c Adopt the Updated Trails Network Plan R&P Operating Yes -$ Carry-over from existing contract.
13. Natural Communities Conservation Plan / Habitat Conservation Plan (NCCP/HCP)
13a
Amend the Management Agreement with the PVPLC to reflect the City
Council-adopted NCCP/HCP.R&P Operating No -$ Will be done in-house.
13b
Create the NCCP/HCP-required Preserve Access Protocol to establish
appropriate vehicular access to the Preserve including provisions for access
during weather events (red flag days, tidal conditions, rain etc.)R&P Operating No -$ Will be done in-house.
13c
Record the NCCP/HCP-approved conservation easements over all Preserve
properties.R&P Operating Yes -$ Included in the operating budget
13d
Update the Public Use Master Plan for the Palos Verdes Nature Preserve to
reflect the Council-adopted NCCP/HCP.R&P Operating No -$ Will be done in-house.
13e
Prepare a Preserve Master Parking Plan identifying parking opportunities to
accommodate visitors to the Preserve that minimizes impacts on
neighborhoods and resources.R&P Operating Yes -$ Included in the operating budget
F-85
FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
14. Park Improvements
14a
Explore establishing a partnership, joint use, and/or lease agreement with the
U.S. Coast Guard for the Point Vicente Lighthouse property, buildings, and
WW II Battery Barnes outpost owned by Coast Guard, Facility-commonly
referred to as Coast Guard bunker (located at the Civic Center).R&P Operating No -$ Will be done in-house.
QUALITY OF LIFE
Goal: Maintain and improve the quality of life for RPV residents.
15. Western Avenue Redevelopment
15a
Develop a SWOT analysis of commercial properties along Western Avenue
to identify economic development opportunities to enhance retail
establishments and create mixed-use projects. CDD Operating No 50,000$ This a max fee; scope of work will be phased.
15b
Create a Traffic Flow Improvement Plan in coordination with Lomita, Los
Angeles, and Caltrans to improve traffic flows and provide connectivity
between retail outlets and residents. PW Capital Yes -$
CIP includes request for funding of $305,000
from City Prop C funds and $600,000 from
approved Measure M grant funds in Fiscal 2021-
2022; $700,000 in approved Measure M grant
funds in Fiscal 2022-2023, $1,100,000 of
anticipated Measure M grant funds in Fiscal
2023-2024, and $1,570,000 of anticipated
Measure M grant funds in Fiscal 2024-2025.
15c
Develop a streetscape beautification plan to enhance the aesthetic character
of Western Avenue.PW Capital Yes $ 400,000
For design; construction to be determined. CIP
includes this project on needs/wants list with
funding in a future year to be determined
16. Economic Development
16a
Create a promotional economic development campaign to improve RPV's
jobs/housing balance by supporting home-based businesses and
encouraging business with high-quality jobs to locate in RPV.Admin Operating Yes -$ Included in the operating budget
17. Environmental Sustainability
17a
Electric Vehicles: Adopt streamlined EV permitting policies in compliance
with AB 1236 CDD Operating No -$
Will be done in-house; may have City Attorney
costs.
17b
Water Conservation: Develop and publish a Low Impact Development (LID)
Standards Guidebook as resource to the development community to comply
with the City's storm water ordinance and LID standards.CDD Operating No -$
Will be done in-house; may have some costs for
JLHA support.
17c
Develop program in collaboration with EDCO to recycle/divert organic waste
from residential waste PW Operating No Will be done in-house.
18. Municipal Code Amendments
18a Update the City's Sign Ordinance (Section 17.76.050)CDD Operating No -$ Will have City Attorney costs.
18b
Update the Wireless (private property) Facilities Ordinance (Section
17.76.020) CDD Operating No -$ Will have City Attorney costs.
18c
Continue working with the Planning Commission Zoning Code Update
Subcommittee on targeted code amendments to the Zoning Code Initiate
remaining text amendments to complete the comprehensive update to Title
17 (Zoning Code) of RPVMC and Zoning Map. Target completion of 50% of
updates by end of FY.CDD Operating No -$ Will have City Attorney costs.
F-86
FY 2021-22 CITY COUNCIL GOALS BUDGET REQUESTS
No.Goal Department
Operating/
Capital?Budget? Budget Request Notes/Comments
19. Community Programs
19a
Provide services for aging and disabled members of the community through
the of a new Aging and Disability Resources Connection (ADRC) program Admin Operating Yes -$ Included in the operating budget
19b
Launch a “Keep RPV Clean” campaign throughout the City’s open space
areas R&P Operating No -$ Will be done in-house.
CITIZEN INVOLVEMENT & PUBLIC OUTREACH
Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions and City Staff facilitate the decision-making process.
20a Host Annual Leadership Academy for residents.Admin Operating Yes -$ Included in the operating budget
20b
Host five City sponsored events or activities at the Civic Center throughout
the fiscal year R&P Operating Yes 75,000$ $50,000 - $75,000
GOVERNMENT EFFICIENCY, TRANSPARENCY & ACCOUNTABILITY
Goal: Maximize the use of each tax dollar and optimize services delivered to RPV residents.
21. Operations & Customer Service
21a
Review View Restoration Ordinance and bring options to the Planning
Commission and City Council to consider amending the guidelines.CDD Operating No -$ Will have City Attorney costs
21b
Present Transient Occupancy Tax (TOT) rate options to FAC and City
Council FIN Operating No -$ Will be done in-house.
21c
Enhance internal and external customer service and efficiency so that all
inquiries are acknowledged within the day received and that, when surveyed,
internal customers indicate 95% satisfaction with responsiveness by
colleagues, and external customers indicate 95% satisfaction with
responsiveness by Staff.CDD Operating No -$ Will be done in-house.
21d
Establish an efficient and streamlined development process between the
Community Development and Public Works Departments to decrease the
initial review time for applications to no more than 10 business days.
Enhance the one-stop permit process.CDD Operating No -$
Will be done in-house; may need to tap into
some IT operating budget.
21e Reassess the Study Session Admin Operating Yes -$ Included in the operating budget
21f 91% of RPV Employees say RPV is "a great place to work." Admin Operating Yes -$ Included in the operating budget
315,000$ Operating Budget Requests
755,000$ Capital Budget Requests
1,070,000$ TOTAL BUDGET REQUESTS
F-87
2021-2022 Goals and Action Plan
0 100% - completed
6 56% - 99% - accelerated/near completion
10 26% - 55% - on target/on schedule
40 0% - 25% - behind schedule/at risk
0 N/A - not recommended/not necessary or New Goal
27 Priority Goals
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
1. Law Enforcement
1a Reduce Part I Crime by 5% for FY 2021-22 compared to FY 2020-21 Admin 06/30/2022 0%New goal.
1b Expand Neighborhood Watch to five (5) new communities.Admin 06/30/2022 0%
Staff has begun discussions with the City's Neighborhood Watch Coordinator to explore
expanding the program to include multi-family and market specifically to communities not
currently participating in the program. Revised goal that incorporates Goal No. 3 of
FY2020/21 Goals by deleting multifamily NW participation and expanding the program to
include more than multifamily.
1c Provide $30,000 in grants to residents and neighborhood groups for the
acquisition of safety-enhancing tools and technologies Admin Yes 06/30/2022 0%
New goal. Budget allocation is pending upcoming budget review. Safety enhancing tools
and technologies may include ring doorbells and continuing the matching grant program
for the flock safety cameras
2. Emergency Preparedness
2a
Prepare a Landslide Emergency Sanitation Plan in coordination with LA County
Sanitation District on how to respond to an emergency break in the above-ground
sanitation line located on Palos Verdes Drive South within the Landslide Area.
PW Yes 6/30/2021 20%
The Sanitation District is working with a consultant to prepare an Emergency Sanitation
Plan. City Staff has had preliminary discussions with the Sanitation District on elements to
be included in the plan. This goal may be addressed with the completion of the utility
white paper being prepared for the Peninsula Public Safety Committee.
2b
Implement at least two of the EPC-recommended action items to mitigate wildfire
risk in RPV, including: Enhanced Emergency Communication; Emergency
Evacuation Plan/Peninsula-wide and school district emergency preparedness plan;
Wildfire Hardening; Public Safety Power Shutoff response; and Cal Fire Risk
Assessment and Insurance Rates
Admin 6/30/2021 60%
The Emergency Preparedness Committee has identified 21 actionable recommendations
relevant to emergency response planning in Rancho Palos Verdes. On August 18, 2020, the
City Council authorized sending a letter to residents expressing the City’s commitment to
risk reduction, and measures residents can take to “harden” their home from a potential
wildfire. On October 8 and October 12, the Emergency Services Coordinator and
Committee Members met with the City of Malibu and the Topanga Coalition for
Emergency Preparedness (T-CEP) for guidance on communication systems best practices
and lessons learned. On November 18, 2020 the Emergency Services Coordinator
presented Peninsula-wide wildfire mitigation preparedness efforts on behalf of the
Peninsula Cities during a virtual Wildfire preparedness Town hall meeting hosted by Asm.
Al Muratsuchi. On November 11, the Emergency Services Coordinator conducted a hybrid
EOC Surprise Exercise for City staff. This exercise was conducted with no advanced notice
to City Staff to assess our readiness in the event of a real emergency. City staff has drafted
an After-Action Review report identifying lessons learned from this exercise.
3. Portuguese Bend Landslide
3a
Complete the EIR for the Portuguese Bend Landslide Remediation Project for
certification by the City Council PW Yes 12/31/2021 25%
On May 19, 2020, the City Council approved a professional services agreement with the
Chambers Group to prepare the environmental document. The Draft Initial Study was
published for public review between November 12, 2020 and January 15, 2021. A public
scoping meeting was held on December 19, 2020. The City's consultant has started work
on the draft EIR.
COLOR DESCRIPTION AND COUNTS
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
INFRASTRUCTURE
Goal: Maintain and improve all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers).
Last updated: :03/16/2021
1 of 9F-88
2021-2022 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT BUDGET ITEM TARGET DATE FOR
COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
3b Prepare funding opportunities for Phases 1 & 2 of the Portuguese Bend Landslide
Feasibility Plan for City Council consideration. FIN No ongoing 50%
Staff is pursuing various potential funding opportunities for this project. The South Santa
Monica Bay (SSMB) Watershed Area Steering Committee (WASC) met on May 19, 2020.
WASC reviews all projects for Measure W funding. A Measure W application was
submitted to the County for the Portuguese Bend Landslide Remediation Project in
October 2020. Staff is also working with Blais and Associates to identify potential grants
for this project, and City Staff is discussing potential funding opportunities with state and
federal legislators. Staff anticipates to have some funding options for the City Council's
consideration in summer 2021. Staff met with the FAC on Feb. 11 to propose continuing
this goal to FY 2021-22 and the FAC supported staff recommendation.
3c
Develop a mitigation plan to address land movement at Altamira Canyon based on
the following phases:
Phase One - Perform the drainage/erosion analysis for the entire canyon and its
tributaries and establish a priority list based on current erosion.
Phase Two - Prepare detailed engineering plans to resolve the erosion and making
sure there is positive drainage along the canyon.
Phase Three - Award construction contract for the proposed improvements.
PW Yes Phase One: 6/30/2022 5%
On November 4, 2020, the City Council approved a professional services agreement with
Harris and Assoicates to perform the Phase One work. The procurement process is being
completed and Notice to Proceed is expected to be issued in March 2021.
3d
Develop a feasibility analysis with Rolling Hills for installation of an underground
sanitary sewer system to replace the existing septic tanks to reduce ground water
seepage within Portuguese Bend landslide.
PW Yes 12/31/2021 50%
Comments from Rolling Hills on the draft feasibility study were received on June 18, 2020
and provided to the consultant. The Draft Rolling Hills Sewer Concept Design (feasibility
study) has been received and preliminary discussions with Rolling Hills were held. Review
of the draft concept design has identified the need for further analysis of concept viability
before finalizing the feasibility study for public review.
4. Asset Management
4a Create a detailed inventory and maintenance schedule of the City's public
infrastructure and assets.PW Yes 6/30/2023 25%
An inventory of assets is being mapped on the City's GIS. Funding for a condition
assessment and development of a maintenance schedule will be requested through the
CIP process. New goals and reordered tasks to accomplish this goal. Originally listed under
Utilities in FY2020-21 Goals.
5. Small Wireless Facilities
5a
Develop a Citywide 5G Small Wireless Facilities (SWF) Master Plan that identifies
the preferred and least intrusive locations to install small wireless facilities
including co-locations.
PW Yes 12/31/2021 20%
Phase One: hire a consultant and map preferred locations Staff issued an RFP in June and
received two proposals from “Magellan Advisors” and “CTC Technology & Energy”. These
proposals are being evaluated prior to bringing a professional services agreement to the
City Council for consideration. Staff also has recently learned that the primary 5G SWF
engineering and construction company on the Peninsula has developed a map showing
preferred locations from an operability perspective. Staff intends to review this
information and use it as a reference to establish least intrusive locations that are also
sufficiently operable. New goals and reordered tasks to accomplish this goal. Originally
listed under Utilities in the FY2020-21 Goals.
6. Electric Utilities
6a
In coordination with SCE, develop a Utility Resilient Advancement Master Plan to
harden above-ground utility lines including a tentative timeline to potentially
underground utilities; and continue to lobby the California Public Utilities
Commission to modify the requirements for Rule 20A undergrounding funds to
include high fire risk areas.
PW 6/30/2022 5%
Public Works is in the process of setting a meeting with SCE to begin discussions on the
Master Plan to safeguard the system through active maintenance and identifying needed
improvements to the system. Southern California Edison's representative for this effort
has been re-assigned; staff is working with the new representative to continue this
initiative. New goal and reordered tasks that correlate in accomplishing the goal. Originally
listed under Utilities in the FY2021-22 Goals and Action Plan. Combined Goal No. 81 from
FY 2020-21 goals as it supports the effort of advancing undergrounding projects.
6b
Identify alternative energy resources with the capability to store energy or sell it
back to the grid system, which could power the City. The first phase is to identify
potential alternative energy and the cost associated with this plan.
PW 6/30/2022 5%
At this time, City Staff is exploring how solar energy can be used to power City facilities
and banked as a potential alternative energy source. New goals and reordered tasks that
correlate in accomplishing the goal. Originally listed under Utilities in the FY2021-22 Goals
and Action Plan.
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COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
6c
Increase electric system reliability and safety in the City by reducing the average
amount of power outages by 25% compared to FY 2020-21 by the end of FY 2021-
22 through the undergrounding of at least one mile of utility lines in open space
areas.
Admin Yes 06/30/2022 0%
New goal recommended by the EPC. Budget allocation is pending upcoming budget review.
7. Sanitary Utilities
7a
Develop a public sewer program to encourage on-site sanitary sewer systems to
connect to the public sanitary sewer system based on the following phases:
Phase 1: Map areas in the City that are served by a sanitary sewer system or on-
site sanitary sewer system.
Phase 2: Feasibility study of the areas which are not currently being served and
prioritize the need for installation of the sewer system and identify costs to
connect to the sewer system.
Phase 3: Design the sewer system.
Phase 4: Installation of the system.
PW Yes 6/30/2021 80%
Based on information available at City Hall and from LA County Environmental Health, Staff
is working with the City's GIS Staff to finalize a map showing areas of the City served by
onsite waste water sewer systems (Phase 1).
7b Prepare a new financial plan for the Abalone Cove annual sewer rates that reduces
City maintenance subsidy by at least 50% for City Council consideration.FIN No 6/30/2022 50%
Staff has estimated long-range costs for maintenance, operations, and capital costs of the
system. The 18-year historical costs have provided a good baseline for future costs.
Additionally, staff has identified capital improvements that will likely be needed in the next
5-10 years, due to the wear and tear on the pipes, grinder pumps, and lift stations. Staff is
working with Abalone Cove residents to address the future Sewer Rates in order to reduce
the City subsidy. On October 6, the City Council amended the Municipal Code with the
current CPI-U and approved a connection fee. Staff is working with a consultant to perform
an evaluation and assessment of the sewer system. This will provide staff with an updated
annual maintenance cost estimate to properly prepare a financial plan. Staff will meet with
the Portuguese Bend Community Association Board and conduct virtual neighborhood
meetings to review the consultant's analysis before bringing this item to the City Council
which Staff anticipates to have some options for the City Council's consideration in spring
2021. Staff met with the FAC on Feb. 11 to propose continuing this goal to FY 2021-22 and
the FAC supported staff recommendation.
8. Roadways
8a Develop a Citywide Speed Mitigation Plan for reducing vehicular speed within City
streets (traffic calming)PW Yes 6/30/2022 10%
Staff have been working with Traffic Safety Committee to determine the scope of a
Citywide Speed Mitigation Plan. The scope will be development of a masterplan that
identifies speeding concerns on arterials throughout the city and develops specific
mitigation measures to address those concerns; along with a robust public education and
outreach component. Funding for development of the masterplan will be requested
through the CIP process.
9. City Beautification
9a
Develop an Arterial Fences and Walls Master Plan for the City Council's
consideration that retains neighborhood identity and describes the type (material
and height) of fence or wall, if any, to be placed along major arterial streets in the
City.
CDD Yes 6/30/2023 10%
Staff continues to seek a consultant to assist with preparing a draft plan.
Carryover to FY 2021-22 if funded in FY 2021-22 budget.
9b
Create a City Entry Master Sign Plan at various points of entry to the City utilizing
the following phases:
Phase 1: Issue an RFP for the design.
Phase 2: Design.
Phase 3: Construction.
PW Yes 06/30/2021 5%
The City Staff is developing parameters for a City Entry Master Sign Plan to be
incorporated in the scope of work for an RFP for the development of concepts of City Entry
Signs. Concepts will be presented to Council for input. Funding for the design work will be
requested through the CIP process.
CITY LAND AND FACILITIES
Goal: Maintain and Improve all City-owned properties.
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REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
10. Ladera Linda Community Center and Park
10a Complete the CUP/CEQA planning entitlement processes.CDD Yes 6/15/2021 75%
Staff deemed the application complete for processing. At this time, it has been determined
that the project is categorical exempt pursuant to CEQA. Public hearings on the planning
entitlements (CUP, etc.) occurred on January 23, 2021 and February 23, 2021. Planning
Commission approved entitlements on February 23. City Council voted to appeal the
Planning Commission approval at its March 2 meeting. City Council appeal hearing to be
held on April 6, 2021.
10b Complete construction-ready documents for City Council consideration.PW Yes 9/30/2021 60%
Construction drawings have been suspended while the City processes the CUP/CEQA
documents.
10c Complete bid process for construction firm and present contract to the City
Council consideration.PW Yes 12/31/2021 0%
Work will not commence on the bid process until planning entitlements are issued and
construction plans completed based on Goal Nos. 25 and 27.
10d Break ground on construction based on Council-approved plans.PW Yes 12/31/2021
0%Referred to Goal No. 22 in 2019. construction will not commence until Goal Nos. 25, 26, 27,
and 28 have been met.
11. Civic Center Master Plan
11a Present Civic Center development financing options to the City Council for
consideration.FIN Yes 6/30/2022 50%
In March, City Staff initiated discussions with Kosmont Transaction Services (KTS), but
paused further discussions due to changes in the leadership team and to reassess the
financial impacts of the economic downturn. Staff has developed a preliminary budget for
this project that was confirmed as reasonable estimates by KTS. On October 15, Staff met
with KTS to discuss funding options for the project. Staff has requested additional
information and is working with Blais and Associates on identifying grant opportunities.
Additionally, since September 2020, Staff has been meeting with consultants from various
aspects of the development sector including project management consultants, developers,
and other agency representatives to further understand, among other things, financing
and product delivery options. Staff anticipates having some options for the City Council's
consideration by early 2021. Staff met with the FAC on February 11, 2020 to propose
continuing this goal to FY 2021-22 because there are still a substantial project decisions
that still need to be made before the financial analysis can begin. The FAC supported staff
recommendation. Reordered tasks that correlate in accomplishing the goal.
11b Initiate discussions with DOJ and FEMA for a land-use swapping agreement as a
part of the Civic Center Master Plan process.Admin 12/31/2021 5%
Communication with respective agencies established. Additional dialogue to continue in
FY 2021-2220-21. Reordered tasks that correlate to accomplishing the goal.
11d
Explore potential Civic Center partnerships that are compatible with the City
Council approved program document, and coordinate appropriate usage with civic,
business, and non-profit agencies to consider locating at the civic center
Admin 03/30/2022 0%
New Goal
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COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
11e Present draft Civic Center Master Plan for City Council consideration which will
include a new possible Peninsula-wide EOC, Sheriff substation, and fire station.Admin 06/31/2022 30%
Requires hiring a design firm to prepare a master plan and a robust public engagement
process. Earlier this year, the Civic Center Advisory Committee (CCAC) prepared a draft
Design & Architectural Services RFP. The City Council Subcommittee also reviewed the RFP.
During this process, Staff realized that issuing an RFP to onboard a design firm, at this
time, is premature until financing options is considered by the City Council. This is because
the financing model the City Council finds most palatable will determine the development
process including the master planning. Since September 2020, Staff has been meeting with
consultants from various aspects of the development sector including project management
consultants, developers, and other agency representatives to further understand, among
other things, financing options, before issuing an RFP. At this time, Staff is considering
issuing a Request for Interest (RFI) to glean more information on the development process
for the Civic Center. City Council approved CCAC requests on Feb. 2 to proceed with a) an
RFP for a project management consultant firm and b) facilitate a public workshop
addressing municipal financial capital projects. A project manager will determine when to
proceed with developing a master site plan. Staff has begun discussions with Captain
Powers to obtain a written commitment that the LASD is interested in a substation at the
Civic Center site. In 2018, L.A. County Sheriff Jim McDonnell sent letters indicating his
support to place a facility at the Civic Center site. On December 9, 2020, Captain James
Powers of the Lomita Sheriff Station provided verbal support of the project but cautioned
that staff must receive support from Sheriff Villanueva before proceeding. A site tour was
scheduled for January 2021 but was postponed for Spring 2021 due to current health
orders. Reordered tasks that correlate in accomplishing the goal and combined Public
Safety No. 2 in the FY2021-22 Goals and Action Plan. Getting EOC, Sheriff station and fire
station are goals, and written commitments are tasks.
12. Trails Network Plan Update
12a
Complete the Consultant's review of the draft update to the Trails Network Plan
that provides user-friendly trail descriptions with graphics and detailed maps
illustrating trail routes and uses in a clear and concise manner based on existing
legal trails, community input, and feasible trails.
R&P Yes 7/31/2021 50%
Referred to Goal No. 26 in 2019.
Transferred to R&P in May and Staff regrouped with consultant, Alta Planning and Design,
to complete the draft Trails Network Plan. A status update was provided to the City Council
at its June 16 and September 15 meetings. City working group and IMAC Trails
Subcommittee coordinating on content of document, and updating process. The
consultant continues to update the administrative document which is now anticipated to
be completed by May 2021 because Staff commitments have shifted to Preserve-related
parking strategies.
12b Conduct a public workshop to solicit community feedback on draft plan.R&P 8/31/2021 10%
Based on City Council direction on June 16, there will be one additional public outreach
meeting led by Staff to solicit community feedback on draft plan. Over the next several
months, Staff, with the assistance of the Alta Planning and Design consultant will prepare
and disseminate information to maximize public awareness and involvement. Staff
continues to work with its consultant on the format and presentations for the upcoming
workshops.
12c Adopt the Updated Trails Network Plan R&P 12/31/2021 0%
Staff and the consultant will update the draft TNP to include Planning Commission input
prior to presenting to City Council. Dates that the TNP will be presented to City Council
will be finalized, but is anticipated to occur December 2021, and the document will be
released three weeks prior to meeting.
13. Natural Communities Conservation Plan / Habitat Conservation Plan (NCCP/HCP)
13a Amend the Management Agreement with the PVPLC to reflect the City Council-
adopted NCCP/HCP.R&P 12/31/2021 5%
Over the next several months, Staff will coordinate with the City Attorney's Office and the
PVPLC to continue identifying potential amendments for the City Council's consideration
in December 2021.
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COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
13b
Create the NCCP/HCP-required Preserve Access Protocol to establish appropriate
vehicular access to the Preserve including provisions for access during weather
events (red flag days, tidal conditions, rain etc.)
R&P 12/31/2021 40%
These protocols are required to be completed within a designated period of time after the
City receives the NCCP/HCP permits from the state and federal wildlife agencies. The City
has received its federal permit, and is awaiting the state's permit decision. Staff is
currently working with the Wildlife Agencies to proceed with these documents. Park
Rangers are educating authorized agencies about appropriate vehicular access and
installing signage.
13c Record the NCCP/HCP-approved conservation easements over all Preserve
properties.R&P 11/30/2021 30%
Staff has met with a surveyor and is working with the City Attorney to finalize the contract
for City Council approval in August, 2020. The conservations easements are required to be
recorded within a designated period of time after the City receives the NCCP/HCP permits
from the state and federal wildlife agencies. The City has received its federal permit, and
is awaiting the state's permit decision. Approval of contact with surveyor expected by
December 2020. Completion date is April 30, 2021. The City Council approved a contract
with McGee Consulting on January 19, 2021 to create the required property descriptions to
place conservation easements over Preserve properties. Working meetings and site visits
are taking place.
13d Update the Public Use Master Plan for the Palos Verdes Nature Preserve to reflect
the Council-adopted NCCP/HCP.R&P 3/31/2022 10%
Staff is making advance preparations for updating the Public Use Master Plan, including
referencing appropriate sections of the NCCP/HCP and updating trail maps.
13e
Prepare a Preserve Master Parking Plan identifying parking opportunities to
accommodate visitors to the Preserve that minimizes impacts on neighborhoods
and resources.
R&P 12/31/2021 70%
On March 17, 2020, the City Council received a report on parking improvements at Del
Cerro trailhead. Staff continues to research options and explore alternatives to minimize
impacts on neighborhood parking and residents' quality of life both short-term and long-
term. On August 18, 2020 and September 1, 2020 meetings the City Council directed Staff
to continue social medial campaign to inform and educate public and direct visitors to
alternative locations including Alta Vicente. SEO contract with Tripepi Smith approved.
Modified a two-month temporary parking moratorium along Crenshaw south of Crest.
Public informed via listserve, website, and social media. Burma and Rattlesnake trailhead
gate contracts approved. Staff directed to research alternatives for parking enforcement
and pay system options. Staff directed to look at holistic approach to Preserve parking. A
Preserve public forum was held on October 13, 2020. A City Council meeting was held on
October 20, 2020. The City Council provided direction on a number of issues including
holistic Preserve parking analysis, parking enforcement and a parking reservation system,
a 60-day extension of parking moratorium on a section of Crenshaw, a citation/fee
analysis, Preserve capacity study, and Alta Vicente trailhead beautification. Holistic
planning continued at meetings on January 19 and February 16, 2021. As a result, the
following elements of a holistic approach to Preserve Parking and Access are underway:
• Preserve capacity analysis
• Web and social media campaign
• Traffic and parking analysis
• Parking solutions specific to Crenshaw Boulevard and Park Place
• Increasing parking enforcement
• Establishing reservation and fee-based parking system
• Increasing parking citation fines
• Installing access gates at Burma Road and Rattlesnake trailheads
• Dispersing public use to alternative reserve locations
• Beautifying Alta Vicente Reserve/Civic Center
• Establishing a Preserve Pilot Shuttle program
14. Park Improvements
14a
Explore establishing a partnership, joint use, and/or lease agreement with the U.S.
Coast Guard for the Point Vicente Lighthouse property, buildings, and WW II
Battery Barnes outpost owned by Coast Guard, Facility-commonly referred to as
Coast Guard bunker (located at the Civic Center).
R&P 12/31/2021 40%
Staff has reached out to the Coast Guard to initiate dialogue about the future use of these
properties. Staff and several City Council members took tours of Coast Guard properties
with USCG personnel in October 2020 and held informal discussions of potential
acquisition and partnership. The USCG expressed a strong interest in developing a
partnership with the City. Additional meetings are being planned to begin brainstorming
partnership arrangements.
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COMPLETION
REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
15. Western Avenue Redevelopment
15a
Develop a SWOT analysis of commercial properties along Western Avenue to
identify economic development opportunities to enhance retail establishments
and create mixed-use projects.
CDD Yes 6/30/2021 10%
The City prepared a potential redevelopment site analysis and has met with four potential
developers to explore mixed use projects. In May, the City was awarded a $160k from the
SB 2 grant fund to develop a mixed use plan for Western Avenue. Additionally, the City
applied for the Local Early Action Planning (LEAP) grant to seek an additional $150k to
support mixed use planning efforts that will enhance economic development opportunities
in the City. Reworded the goal to be more SMART.
15b
Create a Traffic Flow Improvement Plan in coordination with Lomita, Los Angeles,
and Caltrans to improve traffic flows and provide connectivity between retail
outlets and residents.
PW Yes Phase One: 12/31/2022 25%
Metro Board approved $1.33 million for Western Avenue Congestion Improvement Project
to be used for a Project Study Report (PSR). Staff is further refining the scope of work and
coordinating with the California Department of Transportation; who owns Western
Avenue and has approval rights over any work in the corridor. The timeline of this project
is subject to the CalTrans coordination and review times. review and approval timelines.
15c Develop a streetscape beautification plan to enhance the aesthetic character of
Western Avenue.PW Yes 6/30/2023 5%
The CIP for FY 2020-21 includes $150,000 for the design of the Western Avenue
Beautification Project. Staff received proposals in response to an RFP for the design of the
beautification of Western Ave and selected a qualified firm. Fee negotiations are ongoing
and a professional services agreement will be brought to Council for award when
negotiations conclude in the next month. Funding for final design will be requested
through the CIP process.
16. Housing Economic Development
16a
Create a promotional economic development campaign to improve RPV's
jobs/housing balance by supporting home-based businesses and encouraging
business with high-quality jobs to locate in RPV.
Admin 6/30/2022 5%
City Staff is in the early stages of developing a branding campaign for Western Avenue that
will incorporate Goal No. 47 of FY 2020-21. The branding campaign will bring together the
traffic flow, beautification, and economic development projects for Western Avenue. Staff
is collecting information on potential marketing consultants.
17. Environmental Sustainability
17a Electric Vehicles: Adopt streamlined EV permitting policies in compliance with AB
1236 CDD 6/30/2022 0%
New goal. Goal 17a was developed based emissions reduction, pursuant to ERAP Measures
Land Use and Transportation (LUT) Measure A: Accelerate the Market for EV Vehicles.
Goal 17a we added to address LUT Measure A1 (EV Parking Policies), LUT Measure A2 (EV
Charing Policies) and LUT Measure A3 (Administrative Readiness).
17b Water Conservation: Develop and publish a Low Impact Development (LID)
Standards Guidebook as resource to the development community to comply with
the City's storm water ordinance and LID standards.
CDD 06/30/2022 0%
New goal.
17c Develop program in collaboration with EDCO to recycle/divert organic waste from
residential waste PW 06/30/2022 0%
New Goal. This goal will support Measure Solid Waste A2. Diversion/recycling of organic
waste reducse green house gas emissions by reducing methane gas produced when
organic waste decomposes in landfills.
18. Municipal Code Amendments
18a Update the City's Sign Ordinance (Section 17.76.050)CDD 9/30/2021 25%
Staff is working with the City Attorney's Office on the preparation of a draft code
amendment for review by the Planning Commission. Draft regulations in development
stage. Planning Commission likely to consider in January 2021. Staff is working with the
City Attorney's Office on the preparation of a draft code amendment for review. Planning
Commission to begin consideration of new code standards in February. On February 9,
2021, Planning Commission directed the Zoning Subcommittee to work with staff and the
City Attorney's office on the development of an updated sign code.
QUALITY OF LIFE
Goal: Maintain and improve the quality of life for RPV residents.
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REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
18b Update the Wireless (private property) Facilities Ordinance (Section 17.76.020) CDD 10/31/2021 10%
Staff will begin updating the wireless facilities section of the code in early 2021. Staff is
working with the City Attorney’s Office on the preparation of draft language for review.
The Planning Commission likely to consider before Summer 2021. This goal is
recommended to be continued to FY2021-22.
18c Continue working with the Planning Commission Zoning Code Update
Subcommittee on targeted code amendments to the Zoning Code Initiate
remaining text amendments to complete the comprehensive update to Title 17
(Zoning Code) of RPVMC and Zoning Map. Target completion of 50% of updates by
end of FY.
CDD 06/30/2022 0%
New goal.
19. Community Programs
19a Provide services for aging and disabled members of the community through the of
a new Aging and Disability Resources Connection (ADRC) program Admin Yes 12/30/2021 0%
Staff is developing the ADRC to provide resources and programs for aging and disabled
members of the community, establishing a volunteer network to assist with the programs
including reinstating the Handyman Program, and creating a Special Needs Registry to
have information for community members in the event of an emergency. New Goal and
subsection to Quality of Life. New subcategory and goal. Budget may be required for
Handyman and Special Needs Registry program.
19b Launch a “Keep RPV Clean” campaign throughout the City’s open space areas R&P 12/31/2021 0%
New goal. Work with community partners by launching a community clean up program
which includes a social media campaign, monthly volunteer events, and developing and
distributing information and incentive packets for families and/or neighborhoods to keep
City Parks, Preserve, Beaches and streets clean of litter.
20a Host Annual Leadership Academy for residents.Admin 06/30/2021 0%
Referred to Goal #35 in 2019. Staff recommends deferring this until 2021. Staff is finalizing
a new version of the Bi-Annual Leadership Academy. Applications will open in Spring and
will be conducted virtually.
20b Host five City sponsored events or activities at the Civic Center throughout the
fiscal year R&P Yes 06/30/2022 0%
21. Operations & Customer Service
21a Review View Restoration Ordinance and bring options to the Planning Commission
and City Council to consider amending the guidelines.CDD 12/30/2021 5%
Staff is reviewing the existing ordinance and guidelines to determine the scope of the
proposed amendments. Staff is reviewing the existing ordinance and guidelines to
determine the scope of the proposed amendments. Planning Commission likely to consider
Summer 2021.
22b Present Transient Occupancy Tax (TOT) rate options to FAC and City Council FIN No 6/30/2022 50%
Staff presented the TOT trends and analysis to FAC on Sept. 26, 2019. Due to the economic
downturn and the recent impact on the travel/hospitality industry, staff will resume
discussion with FAC in January/February of 2021. Staff met with the FAC on Feb. 11 to
propose continuing this goal to FY 2021-22 due to the uncertainty in the travel and
hospitality industry.
CITIZEN INVOLVEMENT & PUBLIC OUTREACH
Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions and City Staff facilitate the decision-making process.
GOVERNMENT EFFICIENCY, TRANSPARENCY & ACCOUNTABILITY
Goal: Maximize the use of each tax dollar and optimize services delivered to RPV residents.
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REVISED DATE FOR
COMPLETION
ACTUAL DATE OF
COMPLETION STATUS (%)COMMENTS/STATUS UPDATE
23c
Enhance internal and external customer service and efficiency so that all inquiries
are acknowledged within the day received and that, when surveyed, internal
customers indicate 95% satisfaction with responsiveness by colleagues, and
external customers indicate 95% satisfaction with responsiveness by Staff.
CDD 10/31/2021 25%
Work will commence in fall Progress is limited based on staffing levels. Carry over goal.
Staff anticipates preparing memorandum regarding findings before Fall 2021. An employee
(internal customer service) survey was issued on September 30, 2020 with a deadline date
of October 14. Staff tallied the results and generally speaking employees are somewhat
satisfied. Department Heads are assessing the results of the employee results to identify
areas to improve employee satisfaction. A follow-up survey will be issued in Fall 2021 to
compare results after enhanced measures are implemented. In addition to the resident
survey presented to the Council on February 16, 2021, Staff is preparing a specific
customer service survey. It should be noted that in the resident survey 71.8% of
respondents indicated that they were somewhat or very satisfied.
24d
Establish an efficient and streamlined development process between the
Community Development and Public Works Departments by working together to
prepare a comprehensive Uniform Development Process public handout and to
decrease the initial review time for applications to no more than 10 business days.
Enhance the one-stop permit process.
CDD 12/31/2021 20%
New goal.
25e Reassess the Study Session Admin 12/31/2021 0%Activity on this goal is pending further review of the City's study session policy.
26f 91% of RPV Employees say RPV is "a great place to work." Admin 11/30/2021 75%
Referred to Goal #48 in 2019. Survey was sent on September 30, 2020 with a deadline date
of October 14. Staff is tallying the results. Human Resources tallied the results and
determined 79% of RPV employees would say "it is a great place to work." Department
Heads are assessing the results of the employee results to identify areas to improve
employee satisfaction.
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