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CC DM 20210518 B - 20210420 DRAFT CC MINSDRAFT MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING APRIL 20, 2021 CALL TO ORDER: A Regular meeting of the Rancho Palos Verdes City Council was called to order by Mayor Alegria at 6:46 P.M. at McTaggart Hall in Fred Hesse Community Park, 29301 Hawthorne Boulevard, and via teleconference/virtual meeting using the Zoom platform notice having been given with affidavit thereto on file. City Council roll call was answered as follows: PRESENT: Cruikshank, Dyda, Ferraro, Bradley, and Mayor Alegria ABSENT: None. Also present were Ara Mihranian, City Manager; William W. Wynder, City Attorney, and Teresa Takaoka, Deputy City Clerk. PUBLIC COMMENTS: None. CLOSED SESSION ITEMS ANNOUNCED: None. STUDY SESSION: PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY SESSION: None. DISCUSSION TOPICS: SS1. Review of Tentative Agendas Discussion ensued among Council Members and Staff regarding items on the upcoming City Council meetings as listed on the tentative agendas. Mayor Pro Tem Bradley requested that staff bring to a future agenda the Palos Verdes Land Conservancy 2020 Annual Report as a Regular Business item. DRAFT-City Council Minutes April 20, 2021 Page 2 of 10 Councilman Dyda requested that public works staff provide him a comparison of costs to repair sidewalks with and without No. 3 rebar. The tentative agendas were approved as presented. Without objection, Mayor Alegria so ordered. RECONVENE TO REGULAR MEETING: At 7:03 P.M. the Study Session was reconvened to the Regular meeting. REGULAR MEETING – OPEN SESSION CALL TO ORDER: A Regular meeting of the Rancho Palos Verdes City Council was called to order by Mayor Alegria at 7:03 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file. City Council roll call was answered as follows: PRESENT: Cruikshank, Dyda, Ferraro, Bradley, and Mayor Alegria ABSENT: None Also present were Ara Mihranian, City Manager; Karina Bañales, Deputy City Manager; William W. Wynder, City Attorney; Trang Nguyen, Director of Finance; Ken Rukavina, Director of Community Development; Cory Linder, Director of Recreation and Parks; Ramzi Awwad, Director of Public Works; Lukasz Buchwald, Information Technology Manager; and Teresa Takaoka, Deputy City Clerk. Also present was Captain James Powers, Lomita Station, Los Angeles County Sheriff’s Department PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by City Manager Mihranian. CLOSED SESSION REPORT: None. MAYOR’S ANNOUNCEMENTS: Mayor Alegria and City Council presented a proclamation for April as DMV, Donate life Month. The City Council recognized Donate Life, DMV for their organ, eye, tissue, marrow, and blood donation. In recognition of National Donate Life Month, the month of DRAFT-City Council Minutes April 20, 2021 Page 3 of 10 April 2021 is hereby proclaimed “DMV/ Donate Life Month” in the City of Rancho Palos Verdes. Mayor Alegria and City Council presented a proclamation for April as Earthquake Preparedness Month. The City Council recognized California as the first state in the nation to offer free, cutting edge technology designed to alert Californians before shaking begins. The Earthquake warning California system includes the Myshake App, Android Earthquake Alerts, and Wireless emergency alerts. These resources can help protect friends, family, and colleagues, to help build a resilient community and strengthen the State of California in its earthquake preparedness effo rts. Mayor Alegria announced the Council’s Honoree who is the founder of Never Ever Give Up. Lauren Kim accepted the proclamation. Mayor Alegria and Councilmember thanked Lauren Kim for her service. Mayor Alegria and City Council presented a certificate of recognition to the Ryan-Shirley family for taking the initiative to pick up trash at Rancho Palos Verdes beaches, coves, trails, and parks. Max, Nick, and Alexa Rose Ryan- Shirley were thanked for their dedication. RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Alegria announced the Recycle Winners for the April 6, 2021, City Council meeting: Becky Clark and Barbara Plebuch. He indicated that all winners receive a check for $250 and urged everyone to participate in the City’s Recycling Program. He noted that in addition to winning the Recycler Drawing, the two individuals also won a Personal Emergency Preparedness Kit from the City valued at $40.00. APPROVAL OF THE AGENDA: Mayor Pro Tem Bradley moved, seconded by Councilmember Ferraro, to approve the agenda as presented. The motion passed on the following roll call vote: AYES: Cruikshank, Dyda, Ferraro, Bradley, and Mayor Alegria NOES: None ABSENT: None PUBLIC COMMENTS FOR NON-AGENDA ITEMS: Deputy City Clerk Takaoka reported that there were two requests to speak. The following members of the public addressed the City Council: Ryan Paillet and Larry Maizlish. DRAFT-City Council Minutes April 20, 2021 Page 4 of 10 CITY MANAGER REPORT: City Manager Mihranian provided updates on the following: Vaccination updates; Peninsula Pharmacies now offering Covid- 19 Vaccines; Earth day Campaign; Firescaping workshops; EDCO spring Brush clearing event; Lomita Sheriff’s Catalytic Converter Theft Protection event; Household Hazardous and Electronic Waste Drive- thru Collection event at City Hall; and Happy Birthday wishes to Mayor Alegria. CONSENT CALENDAR: Deputy City Clerk Takaoka reported that there were no requests to speak. Councilmember Ferraro moved, seconded by Councilmember Cruikshank, to approve the agenda as presented. The motion passed on the following roll call vote: AYES: Cruikshank, Dyda, Ferraro, Bradley, and Mayor Alegria NOES: None A. Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Approval of Minutes (Takaoka) Approved the Minutes of the March 16, 2021 Regular Meeting and Interviews (TSC); and, March 30, 2021 Adjourned Regular (Budget Workshop). C. Registers of Demands (Amundson) Adopted Resolution No. 2021-14, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. D. Consideration and possible action to approve a revised professional services agreement with ParkMobile to provide app-based parking services at Del Cerro Park and sections of Crenshaw Boulevard south of Crest Road. (Waters) 1) Approved a revised Professional Services Agreement with ParkMobile to provide app-based parking services at Del Cerro Park and sections of Crenshaw Boulevard south of Crest Road; and 2) Authorized the Mayor and City Clerk to execute the DRAFT-City Council Minutes April 20, 2021 Page 5 of 10 revised Professional Services Agreement, subject to approval as to form by the City Attorney. E. Consideration and possible action to adopt Ordinance No. 645 (second reading) to repeal and replace Chapter 15.42 (Floodplain Management) updating the Municipal Code due to Federal Emergency Management Agency (FEMA) map modifications. (Eder) Adopted Ordinance No. 645, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES REPEALING AND REPLACING CHAPTER 15.42 (FLOODPLAIN MANAGEMENT) OF TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE RANCHO PALOS VERDES MUNICIPAL CODE RELATING TO FLOODPLAIN MANAGEMENT. F. Consideration and possible action to award a contract for construction of the ADA Access Improvements – Caddington Area 9 Project and inspection services. (Lopez) 1) Approved the construction plans and contract documents for the ADA Improvements – Caddington Area 9 Project, which are on file in the Department of Public Works; 2) Awarded a Construction Agreement to NR Development, Inc., in the not-to-exceed amount of $103,500 for the construction of curb ramps for ADA access; 3) Authorized the City Manager or Director of Finance to execute change orders up to an additional 10% of the construction costs (not to exceed $10,350) as contingency funds for potential unforeseen conditions; 4) Awarded a Professional Services Agreement to Southern California Electrical Firm, in the not-to-exceed amount of $12,500 for construction inspection services; 5) Authorized the Mayor and City Clerk to execute the Construction Agreement and Professional Services Agreement, in forms approved by the City Attorney; and 6) Approved an additional appropriation of $30,375. G. Consideration and possible action to receive and file the 2019 Annual Report for the Palos Verdes Nature Preserve. (Lozano) Received and filed the 2019 Annual Report for the Palos Verdes Nature Preserve. H. Consideration and possible action to authorize the Mayor to sign a letter of opposition to SB 210. (Bright) Authorized the Mayor to sign a City letter of opposition to SB 210. I. Consideration and possible action to authorize the Mayor to sign a letter in opposition to SB 556. (Bright) Authorized the Mayor to sign a letter in opposition to SB 556. DRAFT-City Council Minutes April 20, 2021 Page 6 of 10 J. Consideration and possible action to accept the Citywide Streetlighting Acquisition and Conversion Project and to amend the contract for City-owned streetlight maintenance operations. (Ramezani) 1) Accepted the completion of the Citywide Streetlighting Acquisition and Conversion Project and authorize the Director of Public Works, or designee, to sign Siemens Mobility’s Certificate of Final Completion and Acceptance; and, 2) Authorized the Mayor and City Clerk to sign Amendment No. 1 to the Professional Services Agreement with Siemens Mobility to extend the agreement for fourteen months, through the end of FY 2021-22 and increase the contract authorization to an amount not-to-exceed $186,700; and, 3) Approved an additional appropriation and purchase order increase as not-to-exceed $42,700 for standard streetlight maintenance and operations and extraordinary, emergency, and after -hours maintenance conducted by Siemens. CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: None. PUBLIC HEARINGS: 1. Consideration and possible action to establish an updated Master Fee Schedule for City services. (Browning) Deputy City Clerk Takaoka reported that the notice of the public hearing was duly published, no written protests were received, and there were no requests to speak. Mayor Alegria declared the public hearing open. Trang Nguyen, Director of Finance, presented a PowerPoint presentation explaining the staff-proposed changes to the fee schedule based on Council direction . Discussion ensued among Council Members and Staff. Mayor Alegria declared the public hearing closed. Discussion ensued among Council Members and Staff. Councilmember Ferraro moved, seconded by Mayor Pro Tem Bradley, to: Adopt Resolution No. 2021-15, rescinding Resolution Nos. 2009-19 and 2010-77 and adopting an updated Master Fee Schedule and charges for city services thereby establishing an updated total cost allocation plan, approving an updated cost of services analysis, and approving the fully burdened hourly rates. The motion DRAFT-City Council Minutes April 20, 2021 Page 7 of 10 included direction to staff to paraphrase Section 4 of the resolution as a preamble to the Master Fee Schedule and to return sooner if a reduction in fees was identified due to technology or processing enhancements prior to five years. The motion passed on the following roll call vote: AYES: Bradley, Cruikshank, Dyda, Ferraro, and Mayor Alegria NOES: None REGULAR BUSINESS: 2. Consideration and possible action to appoint two members to the Emergency Preparedness Committee. (Takaoka) Deputy City Clerk Takaoka presented a brief staff report and announced that ballots were distributed earlier in the evening to appoint members to the Emergency Preparedness Committee. After one round of balloting, the following appointments were made: Emily Colville and Howard Warner III were appointed to the Traffic Safety Committee, with full terms to expire 6/30/2024. 3. Consideration and possible action to receive and file a review of Cal Water’s recent rate increase. (Bright) Deputy City Clerk Takaoka noted that late correspondence was distributed and there was one request to speak. Administrative Analyst Bright presented a staff report and California Water Service Co. (Cal Water) Regional Community Affair’s Representative, Angie Gilbride presented a PowerPoint presentation. California Water Representatives, Daniel Armendariz Jr., District Manager; Kevin McCusker, Manager of Community Affairs; and Augie Baeza, Operation Manager for Palos Verdes Water System were present to answer questions. Discussion ensued among Council Members and Cal Water Representatives. The following member of the public addressed the City Council: Kenneth Heintz. Mayor Alegria moved, seconded by Councilmember Cruikshank, to: receive and file the summary of Cal Water’s recent rate increase; and added an additional request that Staff write a letter on behalf of City Council to the CPUC expressing concerns with the rate formula; and Councilmember Cruikshank added a friendly amendment, which was accepted by Mayor Alegria, to include a suggestion that the formula include what works best with the City and its goals. DRAFT-City Council Minutes April 20, 2021 Page 8 of 10 The motion passed on the following roll call vote: AYES: Bradley, Cruikshank, Dyda, Ferraro, and Mayor Alegria NOES: None Mayor Alegria called for a brief recess at 9:12 P.M. The meeting reconvened at 9:18 P.M. 4. Consideration and possible action to accept fuel reduction work conducted by the Palos Verdes Peninsula Land Conservancy (PVPLC) in 2019 and 2020 as completed. (O’Neill) Deputy City Clerk Takaoka noted that there were no requests to speak. Mayor Alegria moved to waive staff report. Without objection, this was so ordered. Mayor Pro Tem Bradley moved, seconded by Councilmember Ferraro, to: 1) Receive and file the report submitted by the PVPLC on the fuel modification work they performed in the Palos Verdes Nature Preserve funded by a City -issued grant in 2019 and accept the work performed as complete; and, 2) Authorized Staff to issue the final payment of the grant in the amount of $34,514 and close the grant. The motion was adopted on the following roll call vote: AYES: Bradley, Cruikshank, Dyda, Ferraro, and Mayor Alegria NOES: None 5. Consideration and possible action on an approach in meeting new state regulations for residential solid waste collection. (Ramezani) Deputy City Clerk Takaoka noted that there was one request to speak in person and one voicemail left. Mayor Alegria moved to waive staff report. Without objection, this was so ordered . Voicemail from the following member of the public was played: Jerry Duhovic. The following member of the public addressed the City Council: Steve South, EDCO President and CEO. Discussion ensued among Council and Staff. DRAFT-City Council Minutes April 20, 2021 Page 9 of 10 Mayor Pro Tem Bradley moved, seconded by Councilmember Cruikshank, to: 1) Direct Staff to comply with new state regulations by negotiating with EDCO Disposal Corporation, the City’s current solid waste collection vendor; and 2) Approve procuring a consultant to assist the City with meeting the new state regulations through negotiation with the existing vendor The motion was adopted on the following roll call vote: AYES: Bradley, Cruikshank, Dyda, Ferraro, and Mayor Alegria NOES: None 6. Consideration and possible action to review and update the City Council Policy Manual. (Takaoka) Deputy City Clerk Takaoka noted that there were no requests to speak. Mayor Alegria moved to waive staff report. Without objection, this was so ordered. Discussion ensued among Council. Mayor Pro Tem Bradley moved, seconded by Mayor Alegria, to: 1) Review City Attorney and City Staff recommended updates to the City Council Policy Manual, and approve, via minute order, the updated City Council Policy Manual as presented; additionally, requested to have staff return with a resolution for a one time exemption to Policy No. 37 to consider renaming the Pt. Vicente Interpretive Center in honor of Councilman Dyda, inclusive of costs/fiscal impacts associated therein. The motion was adopted on the following roll call vote: AYES: Bradley, Cruikshank, Dyda, Ferraro, and Mayor Alegria NOES: None CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: None. FUTURE AGENDA ITEMS: Mayor Pro Tem Bradley request to have staff return with a resolution for a one -time exemption to Policy No. 37 to consider renaming the Pt. Vicente Interpretive Center in honor of Councilman Dyda. CITY COUNCIL ORAL REPORTS: DRAFT-City Council Minutes April 20, 2021 Page 10 of 10 Each Council Member present reported on his/her attendance at various organization and association meetings. ADJOURNMENT At 9:50 P.M., Adjourned to 6:00 P.M. on May 4, 2021, for a Closed Session meeting and 7:00 P.M. for a Regular meeting. /s/ Eric Alegria Mayor Attest: /s/ Emily Colborn City Clerk