CC SR 20210406 L - NOC Coastal Bluff Fence Replacement
CITY COUNCIL MEETING DATE: 04/06/2021
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to file a Notice of Completion for the Coastal Bluff Fence
Replacement Project at Vicente Bluffs Reserve
RECOMMENDED COUNCIL ACTION:
(1) Accept the Coastal Bluff Fence Replacement Project for Fiscal Year (FY) 2019-20 at
Vicente Bluffs Reserve as complete;
(2) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Registrar-Recorder’s Office, and if no claims are filed within 35 days
after recordation, send a notice to the surety company to exonerate the Performance
Bond; and
(3) Authorize the Director of Public Works to release the 5% construction retention
payment to Golden Gate Construction, Inc., 35 days after recordation of the Notice
of Completion by the Los Angeles County Registrar-Recorder’s Office, contingent
upon no claims being filed on the project.
FISCAL IMPACT: The total project cost was $295,216, which is $25,175 under budget.
The final construction cost was $271,802.
Amount Budgeted: $320,391
Additional Appropriation: N/A
Account Number(s): 330-400-8404-8404 $296,879
(CIP – Trail/open Space Improvement)
330-400-8404-8006 $23,512
(CIP – Inspection Services)
ORIGINATED BY: Lauren Ramezani, Senior Administrative Analyst
REVIEWED BY: Ramzi Awwad, Director of Public Works
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (page A-1)
1
BACKGROUND AND DISCUSSION:
On May 19, 2020, City Council awarded the construction contract to Golden Gate
Construction, Inc., for $269,890 with a contingency of $26,989 , for the Coastal Bluff Fence
Replacement Project during FY 2019-20 at Vicente Bluff Reserve.
The project replaced approximately 4,500 feet of rusted and deteriorated wooden and
metal fencing along the City’s coastal bluff trails. Construction was complete in January
2021.
A financial summary of the project is in the table below:
CONCLUSION:
The construction contractor Golden Gate Construction, Inc. has completed all work in
accordance with the specifications and construction contract. Therefore, Staff recommends
accepting the project as complete and filing a Notice of Completion with the Los Angeles
8404 - Coastal Bluff Fencing
Budget Actual Balance Notes
320,391.00 - -
8404 Coastal Bluff Trail Improvements 269,890.00 269,890.00 -
8404 Coastal Bluff Trail Imps - Contingency 26,989.00 1,912.00 25,077.00
8006 Inspection 21,960.00 21,960.00 -
8006 Materials Testing 1,552.00 1,454.00 98.00
Total Project Costs 320,391.00 295,216.00 25,175.00
Project Total -$ 295,216.00$ 25,175.00$
Description
Revised Project Budget
Project Costs:
2
County Registrar-Recorder’s Office. If no claims are filed within 35 days after recordation,
the City will release the 5% retention, and upon the contractor posting an acceptable
warranty bond, notify the surety company to exonerate the Performance Bond.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative actions are available for
the City Council’s consideration:
1. Direct Staff not to file the Notice of Completion for Coastal Bluff Fence
Replacement Project FY 2019-20
2. Take other action as deemed appropriate by the City Council.
3
Revised 05/2019
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Street address or legal description of site:
Dated: ___________________________ Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title:
____________________________
Ara Mihranian, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Rancho Palos Verdes , California on (Date)
By:
Title: Emily Colborn, City Clerk A-1