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KOA Corporation - FY2021-055-02AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH KOA CORPORATION THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES (“Amendment No. 2”) by and between the CITY OF RANCHO PALOS VERDES (“City”), a general law city and municipal corporation, and KOA CORPORATION, a California corporation (“Consultant”) is effective as of March 21, 2023. RECITALS A. City and Consultant entered into that certain Agreement for Professional Services dated June 1, 2020 (“Agreement”) whereby Consultant agreed to provide Traffic Calming Plans for the Pacific View Neighborhood, Hawthorne Boulevard between Palos Verdes Drive West and Verde Ridge Road, Hawthorne/ Ravenspur, Avenida Classica, Fond Du Lac Road, and La Rotonda Drive (the “Services”) for one year, for a Contract Sum of $89,636, with the option of one additional 1-year extension at the City’s discretion. B. Due to unforeseen delays, the Services were put on hold. In September of 2022, City and Consultant amended the Agreement to extend the time to complete the Services to June 30, 2023 (Amendment No. 1). C. Pursuant to Section 1.9 of the Agreement, City and Consultant now wish to further amend the Agreement to include additional Services. The additional Services will increase compensation by $13,900, for a new Contract Sum of $103,536, and extending the Term to December 31, 2023. TERMS 1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. Section 2.1, Contract Sum, is amended to read: Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $89,636 (Eighty Nine Thousand Six Hundred Thirty Six Dollars)$103,536 (One Hundred Three Thousand Five Hundred Thirty Six Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9. b. Section 3.4, Term, is amended to read: Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services DocuSign Envelope ID: C9A2B042-4102-4C82-ADE9-8BBC903FD73A 01203.0006/863808.1 -2- but not exceeding June 30December 31, 2023, except as otherwise provided in the Schedule of Performance (Exhibit “D”). c. The following is added to Exhibit “A” Scope of Work: Task 7.1 – General Administration and Public Outreach General administration and outreach includes the following: Internal coordination and technical meetings with team staff within KOA; External meetings/correspondence with City staff; Quality control and quality assurance (QA/QC) of project deliverables; Project administration related to invoicing and progress reporting; One (1) virtual community outreach meeting Task 7.2 – Rumble Strip System Design Design of the temporary rumble strip system will include the following sub-tasks: As-needed field visit(s) and site inspections; Base plan development; Coordination with private/third-party rumble strip system vendors or suppliers; Preliminary determination of longitudinal location(s), number and placement of the temporary rumble strip arrays; Finalized rumble strip arrangement, location(s) and associated revisions based on feedback from the City and community (see Task 7.1); Design of rumble strip system installation and details; Project plans and cut-sheet development; and Development of general and construction notes The rumble strip plan will be signed and sealed by a California Registered Civil Engineer (P.E.). KOA will request all standard general notes, title/border/signature blocks and other standardized plan items from the City of RPV prior to preparing the design plan. Task 7.3 – Rumble Strip System Specifications KOA will prepare a complete set of specifications and provisions outlining and detailing the installation, material, payment and compensation for the furnishment and installation of the temporary rumble strip system. Applicable technical references will be provided in the specifications, including but not necessarily limited to, the City of Rancho Palos Verdes Department of Public Works Standard Plans, Caltrans’ latest Standard Plans and Specifications (2022), and the current California Manual on Uniform Traffic Control Devices (CA MUTCD, latest revision). KOA will request and incorporate any needed special provisions and/or boilerplate language from the City of RPV to complete the specifications document for advertisement purposes. d. The following is added to Exhibit “C” Schedule of Compensation: Compensation for Task 7 DocuSign Envelope ID: C9A2B042-4102-4C82-ADE9-8BBC903FD73A 01203.0006/863808.1 -3- e. The following is added to Exhibit “D” Schedule of Performance: Schedule of Performance for Task 7: 3 to 5 weeks from the date of the Notice To Proceed to coordinate with a third-party rumble strip system vendor and develop a preliminary design plan to present to the public. Subsequent plan updates following any City or community meeting will generally be provided within a 1-2 week time period, depending on the nature and extent of public input and required design revisions. 2. Continuing Effect of Agreement. Except as amended by Amendment Nos. 1 and 2, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment Nos. 1 and 2 to the Agreement. 3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Consultant represents and warrants to City that, as of the date of this Amendment No. 2, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. City represents and warrants to Consultant that, as of the date of this Amendment No. 2, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement. 4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2. 5. Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and DocuSign Envelope ID: C9A2B042-4102-4C82-ADE9-8BBC903FD73A 01203.0006/863808.1 -4- (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE] DocuSign Envelope ID: C9A2B042-4102-4C82-ADE9-8BBC903FD73A 01203.0006/863808.1 -5- IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written. CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation ____________________________________ Barbara Ferraro, Mayor ATTEST: _________________________________ Teresa Takaoka, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP _________________________________ William W. Wynder, City Attorney CONSULTANT: KOA CORPORATION, a California corporation By: ________________________________ Name: Min Zhou Title: VP/California Regional Manager By: ________________________________ Name: Michael Nilsson, AICP Title: Director of Mobility Planning, Interim Managing Director, Orange County Office Address: 2141 W. Orangewood Orange, CA 92868 Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. DocuSign Envelope ID: C9A2B042-4102-4C82-ADE9-8BBC903FD73A 01203.0006/863808.1 -6- DocuSign Envelope ID: C9A2B042-4102-4C82-ADE9-8BBC903FD73A 01203.0006/863808.1 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. DocuSign Envelope ID: C9A2B042-4102-4C82-ADE9-8BBC903FD73A 01203.0006/863808.1 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF LOS ANGELES On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. DocuSign Envelope ID: C9A2B042-4102-4C82-ADE9-8BBC903FD73A Certificate Of Completion Envelope Id: C9A2B04241024C82ADE98BBC903FD73A Status: Completed Subject: Complete with DocuSign: KOA Traffic Calming PSA Amendment 2.pdf Source Envelope: Document Pages: 8 Signatures: 5 Envelope Originator: Certificate Pages: 5 Initials: 0 Ramzi Awwad AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 rawwad@rpvca.gov IP Address: 104.174.65.192 Record Tracking Status: Original 6/29/2023 3:42:08 PM Holder: Ramzi Awwad rawwad@rpvca.gov Location: DocuSign Signer Events Signature Timestamp Barbara Ferraro barbara.ferraro@rpvca.gov Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 72.211.255.186 Signed using mobile Sent: 6/29/2023 3:44:07 PM Viewed: 7/3/2023 3:34:29 AM Signed: 7/3/2023 3:36:07 AM Electronic Record and Signature Disclosure: Accepted: 7/3/2023 3:34:29 AM ID: 8d34f062-e4da-4fbc-930a-6a9d2f9e745b Michael Nilsson mnilsson@koacorp.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 136.26.96.15 Signed using mobile Sent: 6/29/2023 3:44:07 PM Viewed: 6/30/2023 8:42:45 AM Signed: 6/30/2023 8:43:11 AM Electronic Record and Signature Disclosure: Accepted: 6/30/2023 8:42:45 AM ID: 14466784-7dd1-4f90-b5fb-d8a3be9433a8 Min Zhou mzhou@koacorp.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.156.143.206 Sent: 6/29/2023 3:44:07 PM Viewed: 6/29/2023 3:56:33 PM Signed: 6/29/2023 3:56:52 PM Electronic Record and Signature Disclosure: Accepted: 6/29/2023 3:56:33 PM ID: f0497bb7-b63d-4e61-8989-e07a2a2d6f71 Teresa Takaoka terit@rpvca.gov City of Rancho Palos Verdes Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 75.83.180.163 Signed using mobile Sent: 6/29/2023 3:44:08 PM Viewed: 6/29/2023 4:07:23 PM Signed: 6/29/2023 4:07:31 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp William Wynder wwynder@awattorneys.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 50.112.162.3 Sent: 6/29/2023 3:44:08 PM Viewed: 6/29/2023 3:49:36 PM Signed: 6/29/2023 3:49:51 PM Electronic Record and Signature Disclosure: Accepted: 6/29/2023 3:49:36 PM ID: ac20d001-eaed-4da4-b402-86ee824e2528 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/29/2023 3:44:09 PM Certified Delivered Security Checked 6/29/2023 3:49:36 PM Signing Complete Security Checked 6/29/2023 3:49:51 PM Completed Security Checked 7/3/2023 3:36:07 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Rancho Palos Verdes (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/15/2021 5:55:39 PM Parties agreed to: Barbara Ferraro, Michael Nilsson, Min Zhou, William Wynder Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. 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AMENDMENT NO 1 TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES (`Amendment No 1 )by and between the CITY OF RANCHO PALOS VERDES,a general law city & municipal corporation ("City") and KOA CORPORATION, a California corporation (`Consultant'), is effective as of September 6, 2022 RECITALS A City and Consultant entered into that certain Agreement for Professional Services dated June 12020 C Agreement")whereby Consultant agreed to provide Traffic Calming Plans for the Pacific View Neighborhood, Hawthorne Boulevard between Palos Verdes Drive W and Verde Ridge Road Hawthorne/ Ravenspui, Avenida Classica, Fond Du Lac Road and La Rotonda Drive (the Services ) foi one year for a Conti act Sum of $89,636, with the option of one additional (- year extension at the City's discietion B Due to unforeseen delays, the Services were put on hold City and Consultant now desire to amend the Agreement to extend the time to complete the Services to June 30, 2023 No additional compensation is required TERMS 1 Contract Changes The Agreement is amended as provided herein Deleted text is indicated in stnketh-r-etigh and added text in bold italics a Section 3 4, Term, is amended to read ' Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding e date hereofJune 30, 2023, except as otherwise provided in the Schedule of Performance (Exhibit ` D") The City may, in its 2 Continuing Effect of Agreement Except as amended by this Amendment No I,all provisions of the Agreement shall remain unchanged and in full force and effect From and after the date of this Amendment No 1, whenever the term Agreement"appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No 1 to the Agreement 3 Affirmation of Agreement, Warranty Re Absence of Defaults City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement Each party represents and warrants to the other that there have been no written of oral modifications to the Agreement other than as provided herein Each party represents and warrants to the other that the Agreement is currently an effective, valid,and binding obligation Consultant represents and warrants to City that,as of the date of this Amendment No I,City is not in default of any material term of the Agreement and that there have been no events that,with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement City represents and warrants to Consultant that,as of the date of this Amendment,Consultant is not in default of any material term of the Agreement and that there have been no events that,with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement 4 Adequate Consideration The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No I 5 Authority The persons executing this Amendment No I on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No I on behalf of said party, (iii) by so executing this Amendment No 1,such party is formally bound to the provisions of this Amendment No I,and(iv) the entering into this Amendment No I does not violate any provision of any other agreement to which said party is bound SIGNATURES ON FOLLOWING PAGE] 01203 0006/81)297 2 -2- IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date and year first-above written CITY CITY OF RANCHO PALOS VERDES, a municipal corporation 44a44446 A4}04.40 /frt., David Bradley, Mayor ATTEST eresa Ta lfael , City Clerk APPROVED AS TO FORM ALESHIRE & WYNDER, LLP Ze)12401'" Z(- 1 William W Wynder, City Attorney CONSULTANT By Cie�-�-1 Name I..)r.�'ctft o\- Title V p By - -> Name G,v 4' rr Title Address 11 00 Co� �� e C Ose42D\ Two corporate officer signatures required when Consultant is a corporation,with one signature required from each of the following groups I)Chairman of the Board,President or any Vice President,and 2)Secretary,any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED,AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY 01203 0006/81 X297 2 -3- CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document STATE OF CALIFORNIA COUNTY OF LOS ANGELES On AUqusi 30,2022 before me, LII/ VUOlg personally appeared Loner meow ,proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct OI lti LILY VUONG WITNESS my hand and . is s-:I ;� Notary Public Catitorma Los Angeles County i 41.0 Commission r 2358999 Signature _..00,- y Comm Expires May 21 I025 I OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ❑ INDIVIDUAL Amendment No I ❑X CORPORATE OFFICER to Agreement For PrOfeSSIan4I&erviceS VP TITLE OR TYPE OF DOCUMENT TITLE(S) ❑ PARTNER(S) ❑ LIMITED 3 ❑ GENERAL NUMBER OF PAGES ❑ ATTORNEY-IN-FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR September 6,2022 ❑ OTHER DATE OF DOCUMENT SIGNER IS REPRESENTING Juan Gutierrez (NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE K0A COrporaiiarl 01203 0006/8 b297 2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document STATE OF CALIFORNIA COUNTY OF LOS ANGELES OnAuq 2022 before me, I„IIY VUOng personally appeared JLQn Gutierre2 ,proved to me on the basis oT satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct LILY VUONG WITNESS my hand and official seal g .� ��'`' Notary Public California Los Angeles County i ` .c Commission x 1358999 Signature • • My Comm Expires Maw 26 2025 OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT El INDIVIDUAL Amendment NO I Q CORPORATE OFFICER To Agreement For ProFesslor>Qi services GFO TITLE OR TYPE OF DOCUMENT TITLE(S) ❑ PARTNER(S) ❑ LIMITED 3 ❑ GENERAL NUMBER OF PAGES ❑ ATTORNEY-IN-FACT ❑ TRUSTEE(S) El GUARDIAN/CONSERVATOR september 6 , 2.022 El OTHER DATE OF DOCUMENT SIGNER IS REPRESENTING Walter OWtSu (NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE KOA Corporation 01203 0006/8 b297 2 CONTRACT SERVICES AGREEMENT By and Between CITY OF RANCHO PALOS VERDES and KOA CORPORATION 012030006/719158 1 EQG 1 AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF RANCHO PALOS VERDES AND KOA CORPORATION THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and entered into on June 1, 2020, by and between the CITY OF RANCHO PALOS VERDES, a California municipal corporation ("City") and KOA CORPORATION, a California corporation ("Consultant") City and Consultant may be referred to, individually or collectively, as "Party" or "Parties " RECITALS A City has sought, by issuance of a Request for Proposals, the performance of the services defined and described particularly in Article 1 of this Agreement B Consultant, following submission of a proposal for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services C Pursuant to the City of Rancho Palos Verdes Municipal Code, City has authority to enter into and execute this Agreement D The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the "Scope of Services", as stated in the Proposal, attached hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein as the "services" or "work" hereunder As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose 01203 0006/719158 1 EQG intended For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances 1 2 Consultant's Proposal. The Scope of Service shall include the Consultant's Proposal which shall be incorporated herein by this reference as though fully set forth herein In the event of any inconsistency between the terms of such Proposal and this Agreement, the terms of this Agreement shall govern 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered 1.4 California Labor Law. If the Scope of Services includes any "public work" or "maintenance work," as those terms are defined in California Labor Code section 1720 et seq and California Code of Regulations, Title 8, Section 16000 et seq , and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq and 1810 et seq , and all other applicable laws, including the following requirements (a) Public Work The Parties acknowledge that some or all of the work to be performed under this Agreement is a "public work" as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations ("DIR") implementing such statutes The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR Consultant shall post job site notices, as prescribed by regulation (b) Prevailing Wages Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771 Pursuant to Labor Code Section 1773 2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement (c) Penalty for Failure to Pay Prevailing Wages Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages The 01203 0006/719158 1 EQG Consultant shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor (d) Payroll Records Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, certify and make such payroll records available for inspection as provided by Section 1776, and inform the City of the location of the records (e) Apprentices Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777 5, 1777 6, and 1777 7 and California Code of Regulations Title 8, Section 200 et seq concerning the employment of apprentices on public works projects Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program Within sixty (60) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement (1) Eight-Hour Work Day Consultant acknowledges that eight (8) hours labor constitutes a legal day's work Consultant shall comply with and be bound by Labor Code Section 1810 (g) Penalties for Excess Hours Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours The Consultant shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half(1'Y2) times the basic rate of pay (h) Workers' Compensation California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract " 01203 0006/719158 I EW Consultant's Authorized Initials_Ile (i) Consultant's Responsibility for Subcontractors For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor 1.5 Licenses, Permits, Fees and Assessments Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder 1 6 Familiarity with Work By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer in the form of a Change Order 1.7 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence 01203 0006/719158 1 EQG 1.8 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement Unless hereafter specified, neither party shall be responsible for the service of the other 1.9 Additional Services City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work No such extra work may be undertaken unless a written Change Order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant Any increase in compensation of up to fifteen percent (15%) of the Contract Sum, or, in the time to perform of up to ninety (90) days, may be approved by the Contract Officer through a written Change Order Any greater increases, taken either separately or cumulatively, must be approved by the City Council It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor City may in its sole and absolute discretion have similar work done by other Consultants No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed If in the performance of the contract scope, the Consultant becomes aware of material defects in the scope, duration or span of the contract or the Consultant becomes aware of extenuating circumstance that will or could prevent the completion of the contract, on time or on budget, the Consultant shall inform the Contracting Officer of an anticipated Change Order This proposed change order will stipulate, the facts surrounding the issue, proposed solutions, proposed costs and proposed schedule impacts 1.10 Special Requirements Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated herein by this reference In the event of a conflict between the provisions of Exhibit "B" and any other provisions of this Agreement, the provisions of Exhibit "B" shall govern 01203 0006/719158 1 EQG ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT 2 1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference The total compensation, including reimbursement for actual expenses, shall not exceed $89,636 (Eighty Nine Thousand Six Hundred Thirty Six Dollars) (the "Contract Sum"), unless additional compensation is approved pursuant to Section 19 2 2 Method of Compensation. The method of compensation may include (i) a lump sum payment upon completion, (ii) payment in accordance with specified tasks or the percentage of completion of the services, (iii) payment for time and materials based upon the Consultant's rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, and (b) the Contract Sum is not exceeded, or (iv) such other methods as may be specified in the Schedule of Compensation 2.3 Reimbursable Expenses Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4 5, and only if specified in the Schedule of Compensation The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City Coordination of the performance of the work with City is a critical component of the services If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings 2 4 Invoices Each month Consultant shall furnish to City an original invoice, using the City template, or in a format acceptable to the City, for all work performed and expenses incurred during the preceding month in a form approved by City's Director of Finance By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement The invoice shall detail charges for all necessary and actual expenses by the following categories labor (by sub-category), travel, materials, equipment, supplies, and sub- contractor contracts Sub-contractor charges shall also be detailed by such categories Consultant shall not invoice City for any duplicate services performed by more than one person City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7 3, City will use its best efforts to cause Consultant to be paid within 45 (forty five) days of receipt of Consultant's correct and 01203 0006/719158 1 EQG undisputed invoice, however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law 2.5 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant ARTICLE 3. PERFORMANCE SCHEDULE 3 1 Time of Essence Time is of the essence in the performance of this Agreement 3.2 Schedule of Performance Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this reference When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer through a Change Order, but not exceeding ninety (90) days cumulatively 3.3 Force Maieure The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this Section 01203 0006/719158 1 EQG 3.4 Term Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding 1 year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit "D") The City may, in its discretion, extend the Term by 1 additional 1-year terms ARTICLE 4 COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith Stephen Bise Principal-in-Charge (Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City Additionally, Consultant shall utilize only the personnel included in the Proposal to perform services pursuant to this Agreement Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance City shall have the right to approve or reject any proposed replacement personnel, which approval shall not be unreasonably withheld 4.2 Status of Consultant Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees, or agents are in any manner officials, officers, employees or agents of City Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees Consultant expressly waives any claim Consultant may have to any such rights 01203 0006/719158 1 EQG 4.3 Contract Officer. The Contract Officer shall be the City Engineer, or such person as may be designated by the Public Works Director It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement 4 4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein City shall have no voice in the selection, discharge, supervision or control of Consultant's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a Joint venturer or a member of any Joint enterprise with Consultant 4 5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City, all subcontractors included in the Proposal are deemed approved In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City ARTICLE 5. INSURANCE AND INDEMNIFICATION 5 1 Insurance Coverages Without limiting Consultant's indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own 01203 0006/719158 1 EQG expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City (a) General liability insurance Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage The policy must include contractual liability that has not been amended Any endorsement restricting standard ISO "insured contract" language will not be accepted (b) Automobile liability insurance Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident (c) Professional liability (errors & omissions) insurance Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement (d) Workers' compensation insurance Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000) (e) Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor All coverages for subcontractors shall include all of the requirements stated herein (f) Additional Insurance Policies of such other insurance, as may be required in the Special Requirements in Exhibit"B" 5.2 General Insurance Requirements. (a) Proof of insurance Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation Insurance certificates and endorsements must be approved by City's Risk Manager prior to commencement of performance Current certification of insurance shall be kept on file with City at all times during the term of this Agreement City reserves the right to require complete, certified copies of all required insurance policies, at any time 012030006/719158 1 EQG (b) Duration of coverage Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants (c) Primary/noncontributing Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non- contributory basis for the benefit of City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured (d) City's rights of enforcement In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain and continuously maintain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments In the alternative, City may cancel this Agreement (e) Acceptable insurers All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager (f) Waiver of subrogation All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss Consultant hereby waives its own right of recovery against City, and shall require similar wntten express waivers and insurance clauses from each of its subconsultants (g) Enforcement of contract provisions (non-estoppel) Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder (h) Requirements not limiting Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained 01203 0006/719158 1 EQG by the Consultant Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City (i) Notice of cancellation Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage (l) Additional insured status General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies This provision shall also apply to any excess/umbrella liability policies (k) Prohibition of undisclosed coverage limitations None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing (1) Separation of insureds A severability of interests provision must apply for all additional insureds ensuring that Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability The policy(ies) shall not contain any cross-liability exclusions (m) Pass through clause Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review (n) Agency's right to revise specifications The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant's compensation (o) Self-insured retentions Any self-insured retentions must be declared to and approved by City City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible Self-insurance will not be considered to comply with these specifications unless approved by City (p) Timely notice of claims Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies 01203 0006/719158 1 EQG (q) Additional insurance Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors' negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith, (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder, and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom, (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder The provisions of this Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City's negligence, except that design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional The 01203 0006/719158 1 EQG indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement ARTICLE 6 RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the "books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required In the event of dissolution of Consultant's business, custody of the books and records may be given to City, and access shall be provided by Consultant's successor in interest Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act 6 2 Reports Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the "documents and materials") prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder Any use, reuse or assignment of such completed documents for other projects and/or use of 01203 0006/719158 1 EQG uncompleted documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, reuse or assignment Consultant may retain copies of such documents for its own use Consultant shall have the right to use the concepts embodied therein All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom Moreover, Consultant with respect to any documents and materials that may qualify as "works made for hire" as defined in 17 U S C § 101, such documents and materials are hereby deemed "works made for hire" for the City 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be 01203 0006/719158 1 EQG instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action In the event of litigation in a U S District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California 7.2 Disputes, Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default Instead, the City may give notice to Consultant of the default and the reasons for the default The notice shall include the timeframe in which Consultant may cure the default This timeframe is fifteen (15) days, but may be extended, though not reduced, if circumstances warrant During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement 7 3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant's acts or omissions in performing or failing to perform Consultant's obligation under this Agreement In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein 7.4 Waiver Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement 01203 0006/719158 1 EQG 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party 7 6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq and 910 et seq , in order to pursue a legal action under this Agreement 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7 3 In the event of termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7 2 7 8 Termination for Default of Party. If termination is due to the failure of the other Party to fulfill its obligations under this Agreement (a) City may, after compliance with the provisions of Section 7 2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated (b) Consultant may, after compliance with the provisions of Section 7 2, terminate the Agreement upon written notice to the City's Contract Officer Consultant shall be entitled to payment for all work performed up to the date of termination 01203 0006/719158 1 EQG 7.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment ARTICLE 8 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8 1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement 8 2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this Agreement Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement 8.3 Covenant Against Discrimination Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, 01203 0006/719158 1 EQG religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U S C § 1101 et seq , as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Rancho Palos Verdes, 30940 Hawthorne Blvd , Rancho Palos Verdes, California 90275 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement Either party may change its address by notifying the other party of the change of address in writing Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section 9.2 Interpretation The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 9.4 Integration; Amendment This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by 01203 0006/719158 1 EQG the City Council The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent Jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless 9.6 Warranty & Representation of Non-Collusion No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation The determination of "financial interest" shall be consistent with State law and shall not include interests found to be "remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091 5 Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect Consultant's Authorized Initials I21 ),( 9.7 Corporate Authority The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties [SIGNATURES ON FOLLOWING PAGE] 01203 0006/719158 1 EQG IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written CITY: CITY OF RANCHO PALOS VERDES, a municipal corporation Enc Alegna, Mayor ATTEST: eresa ka, City Clerk APPROVED AS TO FORM. ALESHIRE & WYNDER, LLP 14 Ze)4. William W Wynder, City Attorney CONSULTANT. KOA CORPORATION, a California corporation By Name Min Zhou Title President/Chief Executive Officer By Name Juan G. ierr-y Title Chief Financial Officer Address 2141 W Orangewood, Orange, CA 92868 Two corporate officer signatures required when Consultant is a corporation,with one signature required from each of the following groups 1)Chairman of the Board,President or any Vice President, and 2) Secretary,any Assistant Secretary,Chief Financial Officer or any Assistant Treasurer CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED,AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS,ARTICLES OF INCORPORATION,OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY 01203 0006/719158 1 EQG CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document STATE OF CALIFORNIA COUNTY OF LOS ANGELES y�Z �4rlzt On ,2021 before me, 0 personally appeared O1 i0/" an,proved to me on the basis of satisfactory evidence to be the person(s)whose names(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted, executed the instrument I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct J R ATLAS WITNESS my hand and official seal :.. \_ Notary a�bl�c cal�rorr,�a CI14 3 � 5` os Angeles County T.Signature - � Commission s 2277039 My Comm Expires Mar 5,2023 OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ❑ INDIVIDUAL ❑ CORPORATE OFFICER _ TITLE OR TYPE OF DOCUMENT TITLE(S) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL NUMBER OF PAGES ❑ ATTORNEY-IN-FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER DATE OF DOCUMENT SIGNER IS REPRESENTING (NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE 01203 0006/719158 1 EQG CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness, accuracy or validity of that document STATE OF CALIFORNIA COUNTY OF LOS ANGELES On ,2021 before me, ,personally appeared , proved to me on the basis of satisfactory evidence to be the person(s)whose names(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted, executed the instrument I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal Signature OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ❑ INDIVIDUAL ❑ CORPORATE OFFICER TITLE OR TYPE OF DOCUMENT TITLE(S) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL NUMBER OF PAGES ❑ ATTORNEY-IN-FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER DATE OF DOCUMENT SIGNER IS REPRESENTING (NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE 01203 0006/719158 1 EQG EXHIBIT "A" SCOPE OF SERVICES 01203 0006/695867 1 EQG A-1 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.comKeA MONTEREY PARK ORANGE ONTARIO SAN DIEGO May 27, 2021 Sean Lopez Assistant Engineer City of Rancho Palos Verdes I Public Works Department 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 Subject: Proposal for Traffic Calming Plans for the Pacific View Neighborhood, Hawthorne Boulevard between Palos Verdes Drive W.and Verde Ridge Road, Hawthorne/Ravenspur, Avenida Classica, Fond Du Lac Road and La Rotonda Drive Dear Mr. Lopez: Thank you for meeting with KOA Corporation (KOA) to discuss the scope of work for developing traffic calming plans for the subject locations throughout the City. Please review our scope of work provided below to perform the required services for this Project, as well as the following revised fee estimate. Let us know if you have any questions or comments regarding this letter proposal. Project Understanding and KOA Approach Our proposed approach involves analyzing the existing conditions and collecting data; developing industry-proven traffic calming countermeasures to address the issues; and working with residents, citizens and the City's Traffic Safety Committee to ensure that these solutions are supported by the community at-large and fit the local context of Rancho Palos Verdes. In addition to conducting on-site field walks, measurements and observations, we will collect speed data and traffic volume counts as a baseline measure in order to justify our ideas and recommendations. Studies to incorporate into the Plan include collision analyses, sight distance studies, ball-bank analyses for curvature speed recommendations, and various "warrant" analyses to determine the appropriateness of certain traffic control devices and traffic calming elements. Ultimately, a set of traffic calming plans will be developed and vetted through multiple outreach meetings with local stakeholders and the Traffic Safety Committee (TSC) for final City Council approval. The traffic calming plans will be prepared for the following locations: • Hawthorne Boulevard between Palos Verdes Drive West and Verde Ridge Road • The Pacific View Neighborhood—Verde Ridge Road and Locklenna Lane • Hawthorne Boulevard at Ravenspur Drive (West/East) • Avenida Classica between Crest Road and Los Verdes Drive; • Fond Du Lac Road between Basswood Avenue and Littlebrow Road; and • La Rotonda Drive between Palos Verdes Drive South and its southwesterly terminus RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 1 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA SCOPE OF WORK KOA proposes to complete the project within the 6-month schedule anticipated in the RFP. The flow chart below depicts the rough sequence of events and activities to be completed from month to month for each of the six (6) traffic calming plan projects: Proposed 6-month Flow Chart and Milestones for Traffic Calming Plans Month 1 I Month 2 ! Month 3 •Kick-off meeting _ • Begin Plan development •2nd stakeholder outreach •Set goals, roles&milestones • Review/collect data meetings to gather feedback(6) • 1st stakeholder outreach and • Identify&analyze ex issues • Fire/Police/Maint coordination awareness meetings(6) •Choose traffic calming tools • Refine strategies from input Month 4 Month 5 Month 6 •Develop Draft Traffic Calming •Refine Plans;Prepare Draft •Present DFTCPs to City Council Plans(6 DTCPs) Final Traffic Calming Plans ~ w/TSC endorsement letter •Present DTCPs to Traffic Safety (6 DFTCPs)based on TSC input • Prepare Final Traffic Calming Committee(TSC) •Present DFTCPs to TSC Plans(6 FTCPs)per Council input TRAFFIC CALMING PLAN 1 — PACIFIC VIEW NEIGHBORHOOD PAC►VCP I.INf The City has identified the need to study reported traffic safety concerns on Verde Ridge Road and Locklenna Lane .:4400•00 . in the Pacific View community.Verde Ridge Road and Locklenna Lane are each 40-foot wide, two-lane undivided kid Hesse Jr Community Perk (local) residential streets with on-street parking allowed on both sides.Verde Ridge Road is abutted by residential properties from Hawthorne Boulevard to its westerly terminus at 3,300'to the west. Locklenna Lane is single-loaded with residential properties running alongside only the south side of the street, and Hesse Community Park on the north side of the street. Both streets are stop-controlled on their easterly terminus at Hawthorne Boulevard, with no intermittent traffic controls along their length. KOA will collect and analyze traffic, roadway and roadside data for each of these segments, collect input from adjacent residents and stakeholders, identify the prevailing speeding and safety concerns, then develop a traffic calming plan to address the issues. RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 2 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T.714.573.0317 I F:714.573.9534 I www.koacorp.comKeA MONTEREY PARK ORANGE ONTARIO SAN DIEGO TASK 1A.1 - PROJECT MANAGEMENT AND ADMINISTRATION Task Summary • Task 1A.1 - Project Coordination and Administration • Task 1A.2- Project Meetings Kick-off meeting Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick- off meeting. The purpose of the initial conversation will be to finalize the project timeline, set up an internal meeting schedule and agree upon the project communication channels. This meeting will also be the first step in formalizing the parameters of the project, outlining project opportunities and challenges, and addressing participant-specific project expectations moving forward, including stakeholder engagement. Additional goals of the kick-off meeting will be to: • Review and discuss project overview; • Confirm project schedule and details for reoccurring meetings; • Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood Traffic Calming Program, industry standards and best practices) • Distribute a list of data/document needs for the project; and • Establish staff communication, project management process, and roles As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the appropriate level of engagement, timing of activities to ensure congruency with our technical milestones, and key messages, goals and objectives to maintain throughout the project. Stakeholder Meetings KOA will coordinate with the City to provide outreach and solicit input from community stakeholders, including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence of stakeholder meetings is as follows: Anticipated Meeting Schedule: • Informal meeting with community members and residents to discuss the subject traffic safety issues • Follow-up meetings with community members and residents to discuss potential solutions and options • Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP) • Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming Plans) • City Council Meeting with Letter of Endorsement from TSC to present the FDTCP • Optional- Follow-up meeting with City Council to present the Final Traffic Calming Plan, based on any final/previous City Council and/or public comments KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 3 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KeA items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5) business days after the meeting. Task 1A Deliverables • Meeting Agenda • Presentation Materials • Meeting Minutes • Response(s) to Post-Meeting RFIs TASK 2A - DATA COLLECTION Task Summary: • Task 2A.1 -8-Hour Intersection Turning Movement Counts (TMCs) • Task 2A.2-Collect/Compile Existing Documents and Collision Data • Task 2A.3-Conduct On-Site Field Observations and Measurements The first step in the data collection process is to obtain traffic data to verify the existing conditions. The City has indicated that recent traffic volume and speed count data for Verde Ridge Road and Locklenna Lane are available and will be provided to KOA. In the event that newer data is required,48-hour speed counts and/or 24-hour ADT volume counts will be conducted on each segment for an additional fee as optional service. Two (2) 8-hour intersection turning movement traffic volume counts will be conducted at the intersections of Verde Ridge Road & Locklenna Lane, and Verde Ridge Road & El Rodeo Road, for use in conducting the subsequent multi-way stop control warrant assessment. KOA will also perform in-field observations along each street to understand the prevailing traffic concerns.A summary of the field data count information KOA proposes to collect is listed as follows: Proposed Field Data Collection: • 8-Hour Intersection Turning Movement counts-2 locations, for multi-way stop sign warrant • On-site field inspections (sight distance, visual observations) KOA will also compile any available traffic collision data from the City for Verde Ridge Road and Locklenna Lane. Task 2A Deliverables • Field Reconnaissance Notes, Photo Logs and Observation Summaries TASK 3A - ANALYZE AND IDENTIFY ISSUES Task Summary: • Task 3A.1 -Stop Sign Warrant Analyses • Task 3A.2-Collision Analyses • Task 3A.3-Sight Distance Analyses RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 4 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.03171 F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA KOA will analyze the collected data and other researched information about the subject project locations and report on the relevant findings.This will include reporting on the existing roadway, roadside and traffic conditions observed in the field; existing traffic control devices; collision patterns;the relative traffic speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; identification of sight distance concerns; and the results of the stop sign warrant analyses. Task 3A Deliverables • Summary of Traffic Safety Issues and Warrant Analyses • Collision Diagrams • Sight Distance Diagrams TASK 4A - DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS Task Summary: • Task 4A.1 -Speeding Mitigation Plan • Task 4A.2-Traffic Control Device Upgrades • Task 4A.3 -Other Traffic Calming Countermeasures • Task 4A.4-Coordination with RPV Police and Fire/LACFD • Task 4A.5 - Rough Quantities and Cost Estimates KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies will be developed in accordance with national and industry practice, and comply with the City of Rancho Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full- cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect the required funding to implement the preferred countermeasures developed in each Traffic Calming Plan. Task 4A Deliverables • Summary of Recommendations • Turning Templates for Emergency Services Vehicles (as required) • Conceptual Engineering Cost Estimates TASK 5A - COMPILE DRAFT TRAFFIC CALMING PLANS (DTCP) Task Summary: • Task 5A.1 - Pacific View Neighborhood Draft Traffic Calming Plan (DTCP) The Draft Traffic Calming Plan (DTCP) will be a synthesis of all project outreach, data collection, analysis, findings and recommendations produced in Tasks 1 through 4. The DTCP will include concept exhibits of the preferred traffic calming alternatives, including construction standard references and rough order-of- RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 5 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714 573 9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KeA magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the community/private resident outreach. Task 5A Deliverables • Draft Traffic Calming Plan (DTCP) TASK 6A - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP) Task Summary: • Task 6A.1 - Pacific View Neighborhood Draft Final Traffic Calming Plan (DFTCP) KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP) for City Council review. Any additional comments and/or public feedback obtained from the City Council meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval. Task 6A Deliverables • Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP) TRAFFIC CALMING PLAN 2 — HAWTHORNE BOULEVARD PA( V(P(T1lt,lr-. The City has identified the need to study reported traffic safety concerns on Hawthorne Boulevard, particularly in the southbound/westbound direction, <741 ,.4 between Verde Ridge Road and `°"`"''7 K.. Palos Verdes Drive West. w Hawthorne Boulevard is an 8-foot '' s wide, four-lane roadway with a raised median along most of its weft'. length, and serves as a key arterial e ,,.�•�^4 + •� in the City. The roadway is further ^q, characterized by median .„ey -t breaks/turn pockets at ' - a intersections, Class II (on-street striped) bike lanes, and a steep . grade to the south which slopes downward continuously along the 2.71-mile length between Verde Ridge Road and Palos Verdes Drive West. There are also a total of four(4) signalized intersections within the study area, located on Hawthorne Boulevard at Crest Road, Dupre Drive, Vallon Drive, and Palos Verdes Drive West. KOA will collect and analyze traffic, roadway and roadside data for the total length of the Hawthorne Boulevard study segments, collect input from adjacent residents and stakeholders, identify the prevailing speeding and safety concerns, then develop a traffic calming plan to address the issues. RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 6 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F.714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom TASK 1B.1 - PROJECT MANAGEMENT AND ADMINISTRATION Task Summary • Task 1 B.1 - Project Coordination and Administration • Task 1 B.2 - Project Meetings Kick-off meeting Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick- off meeting. The purpose of the initial conversation will be to finalize the project timeline, set up an internal meeting schedule and agree upon the project communication channels. This meeting will also be the first step in formalizing the parameters of the project, outlining project opportunities and challenges, and addressing participant-specific project expectations moving forward, including stakeholder engagement. Additional goals of the kick-off meeting will be to: • Review and discuss project overview; • Confirm project schedule and details for reoccurring meetings; • Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood Traffic Calming Program, industry standards and best practices) • Distribute a list of data/document needs for the project; and • Establish staff communication, project management process, and roles As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the appropriate level of engagement, timing of activities to ensure congruency with our technical milestones, and key messages, goals and objectives to maintain throughout the project. Stakeholder Meetings KOA will coordinate with the City to provide outreach and solicit input from community stakeholders, including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence of stakeholder meetings is as follows: Anticipated Meeting Schedule: • Informal meeting with community members and residents to discuss the subject traffic safety issues • Follow-up meetings with community members and residents to discuss potential solutions and options • Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP) • Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming Plans) • City Council Meeting with Letter of Endorsement from TSC to present the FDTCP • Optional- Follow-up meeting with City Council to present the Final Traffic Calming Plan, based on any final/previous City Council and/or public comments KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 7 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 om T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5) business days after the meeting. Task 1B Deliverables • Meeting Agenda • Presentation Materials • Meeting Minutes • Response(s) to Post-Meeting RFIs TASK 2B — DATA COLLECTION Task Summary: • Task 2B.1 —48-hour Speed counts— Up to three (3) locations • Task 2B.2 —Collect/Compile Existing Documents and Collision Data • Task 2B.3—Conduct On-Site Field Observations and Measurements The first step in the data collection process is to obtain traffic data to verify the existing conditions. The City has indicated that recent traffic volume data for Hawthorne Boulevard is available and will be provided to KOA. In the event that newer data is required, 24-hour ADT volume counts will be conducted on each segment for an additional fee as optional service. Up to three (3) 48-hour speed bin counts are proposed at locations to be identified by KOA with input from stakeholders. KOA will also perform in-field observations on Hawthorne Boulevard to understand the prevailing traffic concerns. KOA staff will conduct multiple drive runs on Hawthorne Boulevard in the southbound direction and conduct a digital ball-bank analysis to assist in determining the safe curve speeds. A summary of the field data count information KOA proposes to collect is listed as follows: Proposed Field Data Collection: • 48-Hour speed counts— up to 3 locations • On-site field inspections (sight distance,visual observations, ball-bank field readings) KOA has already acquired recent SWITRS collision data for the segment; however, we will also compile any additional traffic collision data the City may have for Hawthorne Boulevard within the project limits. Task 2B Deliverables • Speed Counts • 12-Hour Intersection Turning Movement Counts • Field Reconnaissance Notes, Photo Logs and Observation Summaries RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 8 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom TASK 3B—ANALYZE AND IDENTIFY ISSUES Task Summary: • Task 3B.1 —Collision Analyses • Task 3B.2—Sight Distance Analyses • Task 3B.3—Advisory Speed Curve Analysis KOA will analyze the collected data and other researched information about the subject project locations and report on the relevant findings. This will include reporting on the existing roadway, roadside and traffic conditions observed in the field; existing traffic control devices; collision patterns; the relative traffic speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; and identification of sight distance concerns. KOA will also evaluate the safe horizontal speed curve measurements to determine if advisory curve speed signs are warranted in the southbound direction. Task 3B Deliverables • Collision Diagrams • Sight Distance Diagrams • Safe Curve Speed Results TASK 4B— DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS Task Summary: • Task 4B.1 —Speeding Mitigation Plan • Task 4B.2 —Traffic Control Device Upgrades • Task 4B.3—Other Traffic Calming Countermeasures • Task 4B.4—Coordination with RPV Police and Fire/LACFD • Task 4B.5— Rough Quantities and Cost Estimates KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies will be developed in accordance with national and industry practice, and comply with the City of Rancho Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full- cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect the required funding to implement the preferred countermeasures developed in each Traffic Calming Plan. Task 4B Deliverables • Summary of Recommendations • Turning Templates for Emergency Services Vehicles (as required) • Conceptual Engineering Cost Estimates RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 9 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 eA T:714.573 0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO TASK SB - COMPILE DRAFT TRAFFIC CALMING PLAN (DTCP) Task Summary • Task 5B.1 - Hawthorne Boulevard Draft Traffic Calming Plan (DTCP) The Draft Traffic Calming Plan (DTCP)will be a synthesis of all project outreach, data collection, analysis, findings and recommendations produced in Tasks 1 through 4. The DTCP will include concept exhibits of the preferred traffic calming alternatives, including construction standard references and rough order-of- magnitude cost epriR eIR6T ,t '8rAsALL�te6.e i i $3tety Committee following the community/private resident ou10each. Task 5B Deliverables • Draft Traffic Calming Plan (DTCP) TASK 6B- PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP) Task Summary: • Task 6B.1 - Hawthorne Boulevard Draft Final Traffic Calming Plan (DFTCP) KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP) for City Council review. Any additional comments and/or public feedback obtained from the City Council meeting will be incorporated into a Final Traffic Calming Plan (FTCP)for final City Council approval. Task 6B Deliverables • Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP) TRAFFIC CALMING PLAN 3 — HAWTHORNE BOULEVARD AT RAVENSPUR DRIVE PA(KGROUN[) The City has identified the need to study reported traffic safety concerns at the intersections of Hawthorne Boulevard and Ravenspur Drive. The project location is shown in the exhibit below (note: north direction is facing downward in upper-half of the exhibit). Identified concerns include, but are not limited to, the following: • Constrained sight distance for drivers exiting from Ravenspur Drive onto Hawthorne Boulevard; due to • Horizontal curvature of the primary road; • Cars lining up side-by-side blocking one another's view of oncoming traffic; • Physical obstructions to sight distance in landscaped areas; • Vehicle-pedestrian safety risks due to large volumes of crossing pedestrians KOA will collect and analyze traffic, roadway and roadside data for at the Hawthorne Boulevard/Ravenspur intersection and adjacent influence area, collect input from adjacent residents and stakeholders, identify the prevailing safety concerns, then develop a traffic calming plan to address the issues. RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 10 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA _. ______ 1 y_ • 11111-:1111eMlieltk. ....... ,fir, . f.,a.; . .00 ' ii1004, s . .. 014 .,-/ ,.14, A6 yr %M., T 416 NI* ,:4L-- iTlit____„.r # . t` J x'0+4, t 4 ,' s \ : ; - ,, 4 1• ' \ . i 13- 4,1„,it. • .. . ,- - -,_ . r'.. 45:5' ) _ - . . _ , .Iv _A> . ........, , ,` \ -___ A „it . m s Hawthorne Boulevard and Ravenspur Drive Project Study Location TASK 1C.1 - PROJECT MANAGEMENT AND ADMINISTRATION Task Summary • Task 1C.1 - Project Coordination and Administration • Task 1C.2- Project Meetings Kick-off meeting Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick- off meeting.The purpose of the initial conversation will be to finalize the project timeline, set up an internal meeting schedule and agree upon the project communication channels. This meeting will also be the first step in formalizing the parameters of the project, outlining project opportunities and challenges, and addressing participant-specific project expectations moving forward, including stakeholder engagement. Additional goals of the kick-off meeting will be to: • Review and discuss project overview; • Confirm project schedule and details for reoccurring meetings; • Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood Traffic Calming Program, industry standards and best practices) RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 11 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.comKom MONTEREY PARK ORANGE ONTARIO SAN DIEGO • Distribute a list of data/document needs for the project; and • Establish staff communication, project management process, and roles As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the appropriate level of engagement, timing of activities to ensure congruency with our technical milestones, and key messages, goals and objectives to maintain throughout the project. Stakeholder Meetings KOA will coordinate with the City to provide outreach and solicit input from community stakeholders, including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence of stakeholder meetings is as follows: Anticipated Meeting Schedule: • Informal meeting with community members and residents to discuss the subject traffic safety issues • Follow-up meetings with community members and residents to discuss potential solutions and options • Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP) • Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming Plans) • City Council Meeting with Letter of Endorsement from TSC to present the FDTCP • Optional— Follow-up meeting with City Council to present the Final Traffic Calming Plan, based on any final/previous City Council and/or public comments KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5) business days after the meeting. Task 1C Deliverables • Meeting Agenda • Presentation Materials • Meeting Minutes • Response(s) to Post-Meeting RFIs TASK 2C— DATA COLLECTION Task Summary: • Task 2C.1 —48-hour Speed counts— 1 location • Task 2C.2—Average Daily Traffic (24-hour ADT) counts— 1 location • Task 2C.3— 12-Hour Intersection Turning Movement Counts (TMCs) • Task 2C.4—Collect/Compile Existing Documents and Collision Data • Task 2C.5—Conduct On-Site Field Observations and Measurements RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 12 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KeA The first step in the data collection process is to obtain traffic data to verify the existing conditions. Traffic speed counts will be collected on Hawthorne Boulevard near Ravenspur Drive to confirm any speeding issues and determine the prevailing traffic speeds for use in assessing the required sight distance at the intersection(s). A 48-hour speed bin count and 24-hour ADT volume count will be conducted near the intersection to gain a better understanding of the traffic patterns near the intersections and determine the peak-hour periods of the day in anticipation of the two (2) traffic signal warrant analyses. 12-hour intersection turning movement traffic volume counts (including pedestrian crossings) are also proposed for the two intersections for use in conducting the traffic signal warrant analysis. KOA will also perform in- field observations at the intersection to understand the prevailing traffic concerns, including sight distance issues.A summary of the field data count information KOA proposes to collect is listed as follows: Proposed Field Data Collection: • 48-hour Speed counts- 1 location • Average Daily Traffic (24-hour ADT) counts- 1 location • 12-Hour Intersection Turning Movement counts-2 locations, for traffic signal warrant analyses • On-site field inspections (sight distance,visual observations) KOA will also compile any available traffic collision data from the City in the vicinity of the intersection(s). Task 2C Deliverables • Speed Counts Data • ADT Counts Data • 12-Hour Intersection Turning Movement Counts • Field Reconnaissance Notes, Photo Logs and Observation Summaries TASK 3C -ANALYZE AND IDENTIFY ISSUES Task Summary: • Task 3C.1 -Traffic Signal Warrant Analyses (2) • Task 3C.2-Collision Analyses • Task 3C.3-Sight Distance Analyses KOA will analyze the collected data and other researched information about the subject project locations and report on the relevant findings. This will include reporting on the existing roadway, roadside and traffic conditions observed in the field; existing traffic control devices; collision patterns; the relative traffic speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; identification of sight distance concerns; and the results of the two (2) traffic signal warrant analyses. Task 3C Deliverables • Summary of Traffic Safety Issues and Warrant Analysis • Collision Diagrams • Sight Distance Diagrams RANCHO PALOS VERDES-DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 13 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 F:714.573.9534 I www.koacorp.comKom MONTEREY PARK ORANGE ONTARIO SAN DIEGO TASK 4C - DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS Task Summary: • Task 4C.1 -Speeding Mitigation Plan • Task 4C.2-Traffic Control Device Upgrades • Task 4C.3 -Other Traffic Calming Countermeasures • Task 4C.4-Coordination with RPV Police and Fire/LACFD • Task 4C.5 - Rough Quantities and Cost Estimates KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential strategies to address the local contexts of each roadway and traffic safety issue.Traffic calming strategies will be developed in accordance with national and industry practice, and comply with the City of Rancho Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full- cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect the required funding to implement the preferred countermeasures developed in each Traffic Calming Plan. Task 4C Deliverables • Summary of Recommendations • Turning Templates for Emergency Services Vehicles (as required) • Conceptual Engineering Cost Estimates 1 ASK 5C - COMPILE DRAFT TRAFFIC CALMING PLAN (DTCP) Task Summary: • Task 5C.1 - Hawthorne Boulevard at Ravenspur Drive Draft Traffic Calming Plan (DTCP) The Draft Traffic Calming Plan (DTCP) will be a synthesis of all project outreach, data collection, analysis, findings and recommendations produced in Tasks 1 through 4. The DTCP will include concept exhibits of the preferred traffic calming alternatives, including construction standard references and rough order-of- magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the community/private resident outreach. Task SC Deliverables • Draft Traffic Calming Plan (DTCP) RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 14 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom TASK 6C - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP) Task Summary: • Task 6C.1 - Hawthorne Boulevard at Ravenspur Drive Draft Final Traffic Calming Plan (DFTCP) KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP) for City Council review. Any additional comments and/or public feedback obtained from the City Council meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval. Task 6C Deliverables • Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP) TRAFFIC CALMING PLAN 4 - AVENIDA CLASSICA BACKGROUNr The City has identified the need to study reported traffic safety concerns on Avenida Classica between Crest Road and Los Verdes Drive. The project location is shown in the exhibit below. Identified concerns include, but are not limited to, the following: • Speeding in both directions • Resident recollection of recent traffic collisions • High left-turn speeds from Los Verdes Drive onto Avenida Classica • Need for additional traffic controls on Los Verdes Drive at Avenida Classica • Excessive cut-through traffic due to golf course related traffic •... JO . ' ifs lip 'V ./---, 4 r ' . 404 A iA -.. ,. ,._ . AK. .t. -. , _ pr - , ,. ...; ''... - ,36. 1., • 0. - - , ., g yr': 1°1#.14...,- .\ c - Ae# e . . ). ... . -, R eu. 04. * 1, - KOA will collect and analyze traffic, roadway and roadside data for the subject segment, collect input from adjacent residents and stakeholders, identify the prevailing speeding and safety concerns, then develop a traffic calming plan to address the issues. RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 15 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KeA TASK 1D.1 — PROJECT MANAGEMENT AND ADMINISTRATION Task Summary • Task 1D.1 — Project Coordination and Administration • Task 1 D.2— Project Meetings Kick-off meeting Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick- off meeting. The purpose of the initial conversation will be to finalize the project timeline, set up an internal meeting schedule and agree upon the project communication channels. This meeting will also be the first step in formalizing the parameters of the project, outlining project opportunities and challenges, and addressing participant-specific project expectations moving forward, including stakeholder engagement. Additional goals of the kick-off meeting will be to: • Review and discuss project overview; • Confirm project schedule and details for reoccurring meetings; • Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood Traffic Calming Program, industry standards and best practices) • Distribute a list of data/document needs for the project; and • Establish staff communication, project management process, and roles As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the appropriate level of engagement, timing of activities to ensure congruency with our technical milestones, and key messages, goals and objectives to maintain throughout the project. Stakeholder Meetings KOA will coordinate with the City to provide outreach and solicit input from community stakeholders, including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence of stakeholder meetings is as follows: Anticipated Meeting Schedule: • Informal meeting with community members and residents to discuss the subject traffic safety issues • Follow-up meetings with community members and residents to discuss potential solutions and options • Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP) • Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming Plans) • City Council Meeting with Letter of Endorsement from TSC to present the FDTCP • Optional— Follow-up meeting with City Council to present the Final Traffic Calming Plan, based on any final/previous City Council and/or public comments KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 16 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5) business days after the meeting. Task 1D Deliverables • Meeting Agenda • Presentation Materials • Meeting Minutes • Response(s) to Post-Meeting RFIs TASK 2D— DATA COLLECTION Task Summary: • Task 2D.1 —48-hour Speed counts— 1 location • Task 2D.2—Average Daily Traffic (24-hour ADT) counts— 1 location • Task 2D.3 —8-Hour Intersection Turning Movement Counts (TMCs)—2 locations • Task 2D.4—Collect/Compile Existing Documents and Collision Data • Task 2D.5 —Conduct On-Site Field Observations and Measurements The first step in the data collection process is to obtain traffic data to verify the existing conditions. KOA will collect 48-hour speed counts and 24-hour traffic volume counts for the subject segment to confirm the existing conditions and issues. Two (2) 8-hour intersection turning movement traffic volume counts will also be conducted at the intersections of Avenida Classica & Los Verdes Drive, and Avenida Classica & Avenue Esplendida, for use in conducting the subsequent multi-way stop control warrant assessments. KOA will also perform in-field observations along the street to understand the prevailing traffic concerns. A summary of the field data count information KOA proposes to collect is listed as follows: Proposed Field Data Collection: • 48-hour Speed counts— 1 location • Average Daily Traffic (24-hour ADT) counts— 1 location • 8-Hour Intersection Turning Movement counts—2 locations, for multi-way stop sign warrants • On-site field inspections (sight distance, visual observations) KOA will also compile any available traffic collision data from the City along the subject segment. Task 2D Deliverables • Speed Counts Data • ADT Counts Data • 8-Hour Intersection Turning Movement Counts • Field Reconnaissance Notes, Photo Logs and Observation Summaries RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 17 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.comKoA MONTEREY PARK ORANGE ONTARIO SAN DIEGO TASK 3D — ANALYZE AND IDENTIFY ISSUES Task Summary: • Task 3D.1 -Stop Sign Warrant Analyses • Task 3D.2-Collision Analyses • Task 3D.3 -Sight Distance Analyses KOA will analyze the collected data and other researched information about the subject project locations and report on the relevant findings. This will include reporting on the existing roadway, roadside and traffic conditions observed in the field; existing traffic control devices; collision patterns; the relative traffic speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; identification of sight distance concerns; and the results of the stop sign warrant analyses. Task 3D Deliverables • Summary of Traffic Safety Issues and Warrant Analyses • Collision Diagrams • Sight Distance Diagrams TASK 4D — DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS Task Summary: • Task 4D.1 -Speeding Mitigation Plan • Task 4D.2-Traffic Control Device Upgrades • Task 4D.3-Other Traffic Calming Countermeasures • Task 4D.4-Coordination with RPV Police and Fire/LACFD • Task 4D.5- Rough Quantities and Cost Estimates KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies will be developed in accordance with national and industry practice, and comply with the City of Rancho Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full- cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect the required funding to implement the preferred countermeasures developed in each Traffic Calming Plan. Task 4D Deliverables • Summary of Recommendations • Turning Templates for Emergency Services Vehicles (as required) • Conceptual Engineering Cost Estimates RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 18 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.comKoA MONTEREY PARK ORANGE ONTARIO SAN DIEGO TASK 5D - COMPILE DRAFT TRAFFIC CALMING PLANS (DTCP) Task Summary: • Task 5D.1 -Avenida Classica Draft Traffic Calming Plan (DTCP) The Draft Traffic Calming Plan (DTCP)will be a synthesis of all project outreach, data collection, analysis, findings and recommendations produced in Tasks 1 through 4.The DTCP will include concept exhibits of the preferred traffic calming alternatives, including construction standard references and rough order-of- magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the community/private resident outreach. Task 5D Deliverables • Draft Traffic Calming Plan (DTCP) TASK 6D - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP) Task Summary: • Task 6D.1 -Avenida Classica Draft Final Traffic Calming Plan (DFTCP) KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP) for City Council review. Any additional comments and/or public feedback obtained from the City Council meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval. Task 6D Deliverables • Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP) RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 19 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 Kom T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO TRAFFIC CALMING PLAN 5 — FOND DU LAC ROAD BACKGROUND The City has identified the need to study reported traffic r• safety concerns on Fond Du Lac Road Basswood Avenue and °"`Rd Littlebow Road.The project location is shown in the exhibit to the right. Identified concerns include, but are not limited 'otewo to, the following: v Q • Vehicle speeding, in both direction o • Steep vertical roadway grades - • Traffic safety concerns for pedestrians and bicyclists `^ along the roadway in conflict with approaching vehicles KOA will collect and analyze traffic, roadway and roadside data for the subject segment, collect input from adjacent residents and stakeholders, identify the prevailing speeding and safety concerns, then develop a traffic calming plan to address the issues. Palos Ver Hi TASK 1E.1 — PROJECT MANAGEMENT AND ADMINISTRATION Task Summary • Task 1E.1 — Project Coordination and Administration • Task 1 E.2— Project Meetings Kick-off meeting Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick- off meeting. The purpose of the initial conversation will be to finalize the project timeline, set up an internal meeting schedule and agree upon the project communication channels. This meeting will also be the first step in formalizing the parameters of the project, outlining project opportunities and challenges, and addressing participant-specific project expectations moving forward, including stakeholder engagement. Additional goals of the kick-off meeting will be to: • Review and discuss project overview; • Confirm project schedule and details for reoccurring meetings; • Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood Traffic Calming Program, industry standards and best practices) • Distribute a list of data/document needs for the project; and • Establish staff communication, project management process, and roles As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the appropriate level of engagement,timing of activities to ensure congruency with our technical milestones, and key messages, goals and objectives to maintain throughout the project. RANCHO PALOS VERDES—DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 20 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.comKom MONTEREY PARK ORANGE ONTARIO SAN DIEGO Stakeholder Meetings KOA will coordinate with the City to provide outreach and solicit input from community stakeholders, including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence of stakeholder meetings is as follows: Anticipated Meeting Schedule: • Informal meeting with community members and residents to discuss the subject traffic safety issues • Follow-up meetings with community members and residents to discuss potential solutions and options • Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP) • Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming Plans) • City Council Meeting with Letter of Endorsement from TSC to present the FDTCP • Optional— Follow-up meeting with City Council to present the Final Traffic Calming Plan, based on any final/previous City Council and/or public comments KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5) business days after the meeting. Task 1E Deliverables • Meeting Agenda • Presentation Materials • Meeting Minutes • Response(s) to Post-Meeting RFIs TASK 2E— DATA COLLECTION Task Summary: • Task 2E.1 —48-hour Speed counts— 1 location • Task 2E.2—Average Daily Traffic (24-hour ADT) counts— 1 location • Task 2E.3 —Collect/Compile Existing Documents and Collision Data • Task 2E.4—Conduct On-Site Field Observations and Measurements The first step in the data collection process is to obtain traffic data to verify the existing conditions. KOA will collect 48hour speed counts and and 24-hour traffic volume counts for the subject segment to confirm the existing conditions and issues. KOA will also perform in-field observations along the street to understand the prevailing traffic concerns. A summary of the field data count information KOA proposes to collect is listed as follows: RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 21 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.comKeA MONTEREY PARK ORANGE ONTARIO SAN DIEGO Proposed Field Data Collection: • 48-hour Speed counts— 1 location • Average Daily Traffic (24-hour ADT) counts— 1 location • On-site field inspections (sight distance, visual observations) KOA will also compile any available traffic collision data from the City along the subject segment. Task 2E Deliverables • Speed Counts Data • ADT Counts Data • Field Reconnaissance Notes, Photo Logs and Observation Summaries TASK 3E-ANALYZE AND IDENTIFY ISSUES Task Summary: • Task 3E.1 —Collision Analyses • Task 3E.2—Sight Distance Analyses KOA will analyze the collected data and other researched information about the subject project locations and report on the relevant findings. This will include reporting on the existing roadway, roadside and traffic conditions observed in the field; existing traffic control devices; collision patterns;the relative traffic speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; and identification of sight distance concerns. Task 3E Deliverables • Collision Diagrams • Sight Distance Diagrams TASK 4E- DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS Task Summary: • Task 4E.1 —Speeding Mitigation Plan • Task 4E.2—Traffic Control Device Upgrades • Task 4E.3—Other Traffic Calming Countermeasures • Task 4E.4—Coordination with RPV Police and Fire/LACFD • Task 4E.5— Rough Quantities and Cost Estimates KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies will be developed in accordance with national and industry practice, and comply with the City of Rancho Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full- cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 22 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect the required funding to implement the preferred countermeasures developed in each Traffic Calming Plan. Task 4E Deliverables • Summary of Recommendations • Turning Templates for Emergency Services Vehicles (as required) • Conceptual Engineering Cost Estimates TASK 5E - COMPILE DRAFT TRAFFIC CALMING PLANS (DTCP) Task Summary: • Task 5E.1 - Fond Du Lac Road Draft Traffic Calming Plan (DTCP) The Draft Traffic Calming Plan (DTCP)will be a synthesis of all project outreach, data collection, analysis, findings and recommendations produced in Tasks 1 through 4.The DTCP will include concept exhibits of the preferred traffic calming alternatives, including construction standard references and rough order-of- magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the community/private resident outreach. Task SE Deliverables • Draft Traffic Calming Plan (DTCP) TASK 6E - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP) Task Summary: • Task 6E.1 - Fond Du Lac Road Draft Final Traffic Calming Plan (DFTCP) KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP) for City Council review.Any additional comments and/or public feedback obtained from the City Council meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval. Task 6E Deliverables • Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP) RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 23 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA TRAFFIC CALMING PLAN 6 - LA ROTONDA DRIVE BACKGROUND The City has identified the need to study reported traffic safety concerns on La Rotonda Drive between Palos Verdes Drive South and the westerly terminus at the multi-use trail golf course. The project location is shown in the exhibit below. Identified concerns include, but are not limited to, the following: • Speeding vehicles in the downhill (south/west bound) direction, particularly as motorists arrive on La Rotonda Drive from Palos Verdes Drive South • On-street parking impacts on mobility and sight distance • Misdirected motorists attempting to access the golf course turning onto La Rotonda Drive, who return in the opposite direction with high speeds and unsafe maneuvering • Potential collision risks to pedestrian residents and visitors, as well as unloading passengers • Unsafe U-turning j . • ..=------ort \:, •••16 N.t... t, 84. .1 , .; ' \ , F____,. ,y- \ \, , ...,„ ...., . .... ... .c... . . .,4-_ r_ _, r fir' . \\, ct—o . - 1 '� - :�.. , .„ - . . \. lirw',.. ,. ” ir ' '',,,.\:‘ -i lipomb../ ' ._ ,..40: -__ ,-,.. -,, --_, \‘,. -4 .....tf - -.3 40..,4101eamimm., at % -.it , '... 40: - ' ' f. . ,.:- r.\_ ,-•' %, . .si. 111 $ .•'. 4y.: s 1. = \ - ,- _ 'r KOA will collect and analyze traffic, roadway and roadside data for the subject segment, collect input from nearby residents and stakeholders, identify the prevailing speeding and safety concerns, then develop a traffic calming plan to address the issues. TASK 1F.1 - PROJECT MANAGEMENT AND ADMINISTRATION Task Summary • Task 1F.1 — Project Coordination and Administration • Task 1 F.2—Project Meetings Kick-off meeting Upon authorization to proceed, KOA will coordinate with the City of Rancho Palos Verdes to set up a kick- off meeting.The purpose of the initial conversation will be to finalize the project timeline, set up an internal meeting schedule and agree upon the project communication channels. This meeting will also be RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 24 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom the first step in formalizing the parameters of the project, outlining project opportunities and challenges, and addressing participant-specific project expectations moving forward, including stakeholder engagement. Additional goals of the kick-off meeting will be to: • Review and discuss project overview; • Confirm project schedule and details for reoccurring meetings; • Establish compliance standards and guidelines (e.g., RPV Engineering Standards, Neighborhood Traffic Calming Program, industry standards and best practices) • Distribute a list of data/document needs for the project; and • Establish staff communication, project management process, and roles As part of the kick-off meeting, we will facilitate with the City a plan for stakeholder analysis discussions to clarify our public outreach mission, identify key stakeholders for each Traffic Calming Plan, and the appropriate level of engagement, timing of activities to ensure congruency with our technical milestones, and key messages, goals and objectives to maintain throughout the project. Stakeholder Meetings KOA will coordinate with the City to provide outreach and solicit input from community stakeholders, including private residents, the Traffic Safety Committee (TSC) and City Council. The proposed sequence of stakeholder meetings is as follows: Anticipated Meeting Schedule: • Informal meeting with community members and residents to discuss the subject traffic safety issues • Follow-up meetings with community members and residents to discuss potential solutions and options • Meeting with the TSC to present the Draft Traffic Calming Plans (DTCP) • Follow-up meeting with the TSC to present the revised DTCP (i.e., Final Draft Traffic Calming Plans) • City Council Meeting with Letter of Endorsement from TSC to present the FDTCP • Optional— Follow-up meeting with City Council to present the Final Traffic Calming Plan, based on any final/previous City Council and/or public comments KOA will prepare agenda, project schedule, and other meeting materials and distribute them ahead of all meetings. In addition, post-meeting, we will prepare meeting minutes including discussion and action items. Meeting minutes and a copy of meeting materials will be distributed to attendees within five (5) business days after the meeting. Task 1F Deliverables • Meeting Agenda • Presentation Materials • Meeting Minutes • Response(s) to Post-Meeting RFIs RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 25 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.comKoA MONTEREY PARK ORANGE ONTARIO SAN DIEGO TASK 2F — DATA COLLECTION Task Summary. • Task 2F.1 -48-hour Speed counts- 1 location • Task 2F.2-Average Daily Traffic (24-hour ADT) counts- 1 location • Task 2F.3-Collect/Compile Existing Documents and Collision Data • Task 2F.4-Conduct On-Site Field Observations and Measurements The first step in the data collection process is to obtain traffic data to verify the existing conditions. KOA will collect 48-hour speed counts and 24-hour traffic volume counts for the subject segment to confirm the existing conditions and issues. KOA will also perform in-field observations along the street to understand the prevailing traffic concerns. A summary of the field data count information KOA proposes to collect is listed as follows: Proposed Field Data Collection: • 48-hour Speed counts- 1 location • Average Daily Traffic (24-hour ADT) counts- 1 location • On-site field inspections (sight distance,visual observations) KOA will also compile any available traffic collision data from the City along the subject segment. Task 2F Deliverables • Speed Counts Data • ADT Counts Data • Field Reconnaissance Notes, Photo Logs and Observation Summaries TASK 3F — ANALYZE AND IDFNTIFY ISSUES Task Summary: • Task 3F.1 -Collision Analyses • Task 3F.2-Sight Distance Analyses KOA will analyze the collected data and other researched information about the subject project locations and report on the relevant findings. This will include reporting on the existing roadway, roadside and traffic conditions observed in the field; existing traffic control devices; collision patterns;the relative traffic speeds on each segment; prevailing traffic volume flows; observed deficiencies and issues; and identification of sight distance concerns. Task 3F Deliverables • Collision Diagrams • Sight Distance Diagrams RANCHO PALOS VERDES— DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 26 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.comKom MONTEREY PARK ORANGE ONTARIO SAN DIEGO TASK 4F — DEVELOP TRAFFIC CALMING STRATEGIES AND OPTIONS Task Summary: • Task 4F.1 —Speeding Mitigation Plan • Task 4F.2—Traffic Control Device Upgrades • Task 4F.3—Other Traffic Calming Countermeasures • Task 4F.4—Coordination with RPV Police and Fire/LACFD • Task 4F.5—Rough Quantities and Cost Estimates KOA will develop a range of traffic calming strategies and options to serve as a "toolbox" of potential strategies to address the local contexts of each roadway and traffic safety issue. Traffic calming strategies will be developed in accordance with national and industry practice, and comply with the City of Rancho Palos Verdes standards, as well as State and Federal requirements. Traffic calming strategies and options will be developed on the basis of low-cost/short-term, intermediate-cost/medium-term, and full- cost/long-term priorities and schedules. KOA will prepare a summary of recommendations and options to present to the City and stakeholders, and develop rough engineering quantities and estimates to reflect the required funding to implement the preferred countermeasures developed in each Traffic Calming Plan. Task 4F Deliverables • Summary of Recommendations • Turning Templates for Emergency Services Vehicles (as required) • Conceptual Engineering Cost Estimates TASK 5F — COMPILE DRAFT TRAFFIC CALMING PLANS (DTCP) Task Summary: • Task 5F.1 — La Rotonda Drive Draft Traffic Calming Plan (DTCP) The Draft Traffic Calming Plan (DTCP) will be a synthesis of all project outreach, data collection, analysis, findings and recommendations produced in Tasks 1 through 4. The DTCP will include concept exhibits of the preferred traffic calming alternatives, including construction standard references and rough order-of- magnitude cost estimates. The DTCP will be presented to the Traffic Safety Committee following the community/private resident outreach. Task SF Deliverables • Draft Traffic Calming Plan (DTCP) RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 27 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO Kom TASK 6F - PREPARE DRAFT FINAL & FINAL TRAFFIC CALMING PLAN (DFTCP & FTCP) Task Summary. • Task 6F.1 - La Rotonda Drive Draft Final Traffic Calming Plan (DFTCP) KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP) for City Council review. Any additional comments and/or public feedback obtained from the City Council meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval. Task 6F Deliverables • Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP) RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 28 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange, CA 92868 T: 714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA KOA will revise the DTCP and present the traffic calming plan as a Draft Final Traffic Calming Plan (DFTCP) for City Council review. Any additional comments and/or public feedback obtained from the City Council meeting will be incorporated into a Final Traffic Calming Plan (FTCP) for final City Council approval. Task 6F Deliverables • Draft Final (DFTCP) & Final Traffic Calming Plan (FTCP) RANCHO PALOS VERDES - DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 30 City of Rancho Palos Verdes MC13039 EXHIBIT "B" SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) [INTENTIONALLY LEFT BLANK] 01203 0006/695867 1 EQG B-1 EXHIBIT "C" SCHEDULE OF COMPENSATION 01203 0006/695867 1 EQG C-1 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com '<OA MONTEREY PARK ORANGE ONTARIO SAN DIEGO FEE ESTIMATE KOA Corporation will perform the work specified in the scope above based on a Not-to-Exceed amount of $89,636.This fee estimate reflects the base fee of $88,570 for completing Tasks 1 through 6 described above, plus an optional fee of $1,067 for attending a final meeting to present the Final Traffic Calming Plans for City Council approval. Should the City require additional data to be studied or other services beyond the scope of work described above, or subsequent engineering/design work to be completed, additional fees may be requested. The total budget is based upon the work scope and level of effort presented above and includes the cost of all related technical and administrative services. The work scope is considered complete upon submittal of a final document by KOA. Any additional services requested after study submittal will be considered as extra work and those fees will be negotiated prior to start of work and secured in writing. If the work described within this letter is not authorized in 30 days, if changes occur in the work scope or level of effort, or if our work is suspended for more than 180 days due to any circumstances beyond KOA Corporation's control, we reserve the right to revise the work scope, budget and schedule to reflect current conditions. Such revisions will be effected through mutually agreed upon amendments or modifications to this agreement. Services rendered for out-of-scope work will be billed based on a negotiated fee schedule. Out-of-scope work generally includes items not specifically detailed in the work scope above, and specifically includes the following: • Conducting Engineering and Traffic Survey(E&TS) speed zoning studies • Updating the existing Neighborhood Traffic Calming Program • Additional formal meetings not specified herein; • Development of mass-produced outreach materials STAFFING Mr. Stephen Bise will be the project manager of this project. Greg Garces will serve duly as Deputy Project Manager and the designated person for the City to contact regarding the day-to-day status of the project. KOA Corporation reserves the right to change the assigned staffing on this project if necessary. RANCHO PALOS VERDES DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 30 City of Rancho Palos Verdes MC13039 Fee Estimate-Reo.2 e PM/Senior Senior Sersior DPM/Senior Senior Associate Associate Principals Associate Associate Engineer Planner Designer E Planner Customary Grand Total Engineer Planner Pr c,r<t Reimbursable Deliverables Expenses Task 5: i. .:. S Task Name hks' Hours Cost Hours Cast Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost TRAFFIC CALMING PLAN 1-PACIFIC VIEW NEIGHBORHOOD 1 Project Management Task 1.1.Project Coordination and Administration 1.5 1225 30 5375 10 1115 1.0 1100 1.0 195 7 5 $910 Task 12:Project Meetings •Kickoff Meeting •Meeting Agenda •Progress Meetings 'Presentation Materials 1 5 1293 3.0 1450 3.0 1375 1.5 5173 1.5 $150 15 1143 12.0 11.603•Stakeholder Meetings •Meeting Minutes •Traffic Safety Committee Meetings-DTCP •Response(s)to post-meeting RFIs •1st City Council Meenng/P•esentalo,,•DFTCP Subtotal _ 0 525 2 1312 5 8675 0 90 • 6 1763 3 r 1299 3 1250 3 1247 $0 20.0 $2,570 2 Data Collection Task 2.1 8-Hour Intersection Turning Movement Counts(2) _ 1700 0.0 1700 Task 2.2:Collect/Compile Existing Docs&Collision Data 1.0 1125 1.0 1100 1.0 195 3.0 $320 •8-Hour Intersection TMCs Task 2.3.On-ate Field Observat cos and Measurements 8.0 11,000 80 1800 80 1760 $150 240 $2,710 •Field reconnaissance notes,photo logs and observation summaries Subtotal 0 SO , 0 30 0 10 , 0 , $0 9 31.125• 0 SO 9 1900 9 1655 $1450 27.0 14.330 3 Analyze Data and Identify Issues Task 3.1:Stop Sign Warrant Analyses 12) 1.0 $195 1.0 1125 00 $800 60 1760 110 11,800. •Summary of warrant analyses Task 3.2:Collision Analyses 1.0 1125 2.0 1201 2.0 1191 5.0 1518 •Collision dagrams Task 3.3:Sight 011,1121 A',o,s,> 10 1125 2 0 1201 2 0 5191 5.0 1518 •Sight distance diagrams Subtotal 0 , $ 1 , 5195 , 0 $O o , III j 1 _55g1. 0 , 113 , 12 Sum 12 -11,143 8o 2s.1 17.015 4 Develop Traffic Calming Strategies&Options Task 4.1.Soee4Lng Mit 9,129 P an 1.0 1125 2.0 $201 2.0 1190 5.0 0516 .Summary of recommendations Task 4.2:Traffic Control Device Upgrades 15 1199 1.0 $125 1.0 5201 2.0 1190 6.5 $715 .Turning templates for emergency service Task 4.3:Other Traffic Calming Countermeasures 1.0 $150 15 1199 1.0 $125 2.0 1200 2 0 1190 7.5 1864 _ Task 44:Coordination with RPV Police and fire/LACFD 1.0 1125 1.0 1100 2.0 $225 vehicles las required) Task 4.5 Quantties&Cost Estmates 10 1195 1 I 0 $125 2.0 1201 4.0 $521 •Conceptual Engineering Cost Estimates Subtotal 0 0 1 195 1 150 3 396 S 62S 0 0 9 904 6 570 SO 25.0 194042 5 Compile Draft Traffic Calming Plan(DTCP) 0,.1 T'a".1 Calming Pan(DTCP!-present to 151 1 0 1248 1 0 1195 1 0 1150 I 1 0 5125 I 4 0 1400 4 0 5380 120 $1,498 •Draft Traffic Calming Plan(DTCP) 5u68010 1 1241 1 3196 1 1150 0 SO 1 $125 0 90 4 $400 4 3310 $0 12.0 SIAM 6 Prepare T,.Wo[alining Plans •Draft Final Traffic Calming Plan(DFTCP) Draft Final Traffic Calming Plan(DFTCP)-present to CC 1.0 1248 ' 10 1195 1.0 1150 10 '1125 40 1400 40 1380 12.0 11.498 •CC-Approved Final T•aff,Cam ng P an Final Traffic Calming Plan IFTCP)per City Council comments 1 0 5195 10 1150 1 0 1125 4 0 1400 40 5380 11.0 11,250 WIMP 1 $241 2 1390 2 1300 0 1 S0_ 2 1250 _ 0 _$0 0 y 1000: 0 5700 10 _230 $;,741 (FTCP) •Taps 1-6 Total 2 1521 7 11,207 9 11,275 3 1398 26 33.263 3 1299 45 14,457 42 13,955 $1,450 135.1 116.903 •Base•Optional TRAFFIC CALMING PLAN 1 HAWTHORNE BOULEVARD I Project Management Task 1.1:Project Coordination and Administration 1.5 1225 3 0 1375 1.0 1115 10 1100 10 195 7 5 1910 Task 1.2:Project Meetings •Kickoff Meeting •Meeting Agenda •Progress Meetings •Presentation Materials1.5 1293 3.0 $450 3.0 1375 1.5 1173 1.5 5150 1.5 $143 12.0 11.5113 •Stakeholder Meetings •Meeting Minutes •Traffic Safety Committee Meetings-DTCP •Response(s)to post-meeting RFIs •1st City Council Meetng/Presentat on-DFTCP 5.1.0141 -1C 2 1112-,,; 4 ..3 -'$9-':1'w_,` _1.7,'-. �%"I-3'. . 3 1267 s1' 200 12.570 2 Data Collection •Speed radar count data Task 2 1 48.Hour Speed Counts 13) $600 00 1600 •ADT count data Task 2.2.Collect/Compile Existing Docs&Collision Data 1.0 1125 1.0 $100 1.0 195 3.0 1320 •Ball-bank measurements Task 2 3 On•s:e Feld Ooservatdns and Measurements B 0 $1.000 8.0 1800 8.0 1760 1250 240 12.810 •Field reconnaissance notes,photo logs and S ado,l 93 1 10 0 t0 0 • 1D 0 10 9 S1.125 0 SO j a ', Z !. 01SIC. 0150 27.0 13.730 observation summaries 3 Analyze Data and Identify Issues Task 3.1.Collision Analyses 1.0 $125 2.0 1201 1.0 1191 5.0 $518 •Collision diagrams Task 3.2.Sight Distance Analyses 10 1125 20 5201 2.0 1191 5.0 1518 •Sight distance diagrams Task 3 3.Advisory Speeo Curve Ana y1,1 1 0 1:25 2 0 120: 2 0 119: 5 0 1518 •Advisory speed curve analysis SnablOfal 0 10 0 50 0 SO 0 10 3 85A 0 10 ) 0 ,1841 a 6 10 15.1 11.011 4 Develop Traffic Calming Strategies&Options . Task 4.1:Speeding Mitigation Plan 10 1125 20 1201 2.0 $190 5.0 1516 .Summary of recommendations Task 4.2'Traffic Control Device Upgrades 15 1199 1.0 1125 2 0 _$201 2.0 1190 6.5 1715 .Turning templates for emergency service Task 4.3.Other Traffic Calming Countermeasures 1.0 1150 1.5 1199 1.0 1125 2.0 1200 2.0 1190 75 1864 Task 44:Coordinat an wrath RPV Police and Fire/LACFD 1.0 1125 10 $100 _ 20 1225 vehicles(as required) Task 4.5 Quanta es&Cost Estimates 1 $195 1.0 $125 2.0 1201 40 1521 'Conceptual Engineering Cost Estimates swirl • 7 0. I- ` `1.1111ri 3 - - ,.l•l• 11,-id 904 ' 391071 , $0 ' 25.0 02.142 5 Compile Draft Traffic Calming Plan(DTCP) D,T.a"c Ca•m n5 Pan•DTCP i-0.11,1110 ISO 1.0 1248 1.0 1195 10 1150 10 1125 1400 40 5380 120 11.498 •Draft Traffic Calming Plan)DTCP) SUb11914.• I t SW♦y 49r'soltillW.' 'sSi 9150 0 --,I-.4 SSj 4 $400 4 $300 t SO 12.0 01.484 6 Prepare Traffic Calming Plans •Draft Final Traffic Calming Plan(DFTCP) Draft Final Traffic Calming Plan(DFTCP)-present to CC 10 1248 10 1195 1.0 1150 1.0' 5125 4.0 1400 4.0 1380 12.0 51.498 •CC Approved Final Traffic Calming Pian Foal Traffic Calming Plan(FTCP)per C'ty Counci'.comments 10 1195 1 0 1150 1 0 5125 4 0 1400 4 0 1380 110 11.250 Subtotal 1 1248 2 $390 2 1300 0 SO 2 ) $250 0 1 So 8 3800 8 $760 $0 23.0 57.741 (FTCP) •Tasks 1-6 Total 2 1521 6 11.092 9 11.275 3 5398 26 33.263 3 1299 39 13,858 36 13,386 1850 112.1 114,941 •8a1e.Oot ono TRAFFIC CALMING PLAN 3-HAWTHORNE BOULEVARD AT RAVENSPUR DRIVE 1 Project Management Tas.11 Project Coordination and Administration 1.5 1225 3.0 3375 1.0 3115 1.0 1100 1.0 $95 7.5 1910 Task 12 Project Meetings •Kickoff Meeting •Meeting Agenda •Progress Meetings 'Presentation Materials1.5 1293 3.0 1450 30 1375 1.5 $173 1.5 1150 1.5 1143 120 11.583 •Stakeholder Meetings •Meeting Minutes •Traffic Safety Committee Meetings-DTCP •Response(s)to post-meeting RFIs •1st Ciy Council Meeting/Presentation-DFTCP , I •.. $11101111 0 r 125 2 1012: 5 ,5675 0 00 , 6 0763 3 , 1299, 3 0250 3 1247 30 200 SIAM 2 Data Collection Task 2 1.48-Hour Speed Counts(1) 5200 0.0 1200 •Speed radar count data Task 2 2 24-Hour ADT Counts(1) 5 100 0.0 $100 •ADT count data Task 2 3.12-Hour Intersection TMC Counts 12) II 000 0.0 $1,000 •Intersection TMC count data Task 2 4 Collect/Compile Existing Docs&Collision Data 10 1125 10 1100 _1.0 595 3.0 3320 •Field reconnaissance notes,photo logs and Task 2 5 On-s0e Field Observations and Measurements 80 51,000 B 0 5800 8.0 5760 5150 24.0 12.710 observation summaries Subtotal 0 SO 0 80 0 SO 0 SO 9,1 51.123 0 SO 9 0900 9 8845 11.450 27.0 04.330 3 Analyze Data and Identify Issues Task 3.1-S,gnal Warrant Analyses 12) 10 $195 1.0 1125 12 0 $1,200 120 11,140 26.0 12.660 •Summary of signal warrant analyses Task 3.2.Collison Analyses _ 1.0 1125 2 0 5201 2.0 1191 , 5.0 3518 •Collision diagrams Task 3 3.Sight Distance Analyses 1 0 5125 2 0 5201 2 0 1191 5.0 $518 •Sight distance diagrams Subtotal 0 $0 0 10 0 SO 0 SO 2 $250 0 SO 4 _$403 4 $313 SO 10.1 11.015 4 Develop Traffic Calming Strategies&Options Task 41 Speeding Mitigation Plan 1.0 1125 20 1201 2.0 1190 50 1506 .Summary of recommendations Task 4.2 Traffic Control Device Upgrades 1.5 1199 10 1125 2.0 1201 2.0 1190 6.5 1715 ,Turning templates for emergency service Task 4.3.Other Traffic Calming Countermeasures 10 1150 1 5 1199 1.0 $125 2.0 $200 20 1190 7.5 1864 Task 4 4 Coordinators with RPV Police and Fire/LACED 10 5125 ':0 1100 2.0 1225 vehicles(as required) Task 4 5 Quantities&C410,1-09.1 _ 10 S195 10 1125 20 120: S%L4.0 1521 •Conceptual Engineering Cost Estimates Mot6 0 0 1 195 1 150 3 390 5 625 0 0 9 904 6 570 f0 250 17,042 5 Compile Draft Traffic Calming Plan(DTCP) cin of Rancho Palos Verdes-Sir Traffic Calming Plans KOA Corporation Page 1 of 3 5/14,2021 Fee Estimate-Rev.2 K PM/Senior Senior SenSenior Senior DPM/Senior Associate Associate Prinsipa Is Assoc tate Associate Client. - Engineer PlannerE Designer Planner Designer Planner Customary Grand Total Protect- ' -'' fi r Reimbursable Deliverables Expenses Task f.: 119500 S.'. • S'.'..`: s s S:-• - s . Task Name No Hours Cost Hors Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hors Cost Draft Traffic Calming Plan(01010-present to TIC 1 0 $248 1 0 5195 :0 5150 1.0 5125 40 $400 40 5380 12 0 51.498 •Draft Traffic Calming Plan(DTCP) Subtotal 1 5248 1 5195 1 1150 0 SO 1 5125 0 50 4 5400 4 $380 30 120 51,490 6 Prepare Traffic Calming Plano _ •Draft Final Traffic Calming Plan(DFTCP) Draft Final Traffic Calming Plan(DFTCP)-present to CC 1.0 5248 1.0 5195 1.0 • 5150 1.0 $125 4.0 $400 4.0 $380 120 51,498 o Final Traffic Calm•ng P.an(FTCP)per City Councilcomments 1 0 5195 1 0 5150 1 0 5125 4 0 5400 4 0 5380 110 51.250 'CC-Approved Foal Traffic Calming Plan _ Subtotal 1 1 $248 2 1390 2 5300 0 $0 2 1250 0 50 8 S8o0 8 5760 SO 230 $2744 (FTCP) •Tasks 1-6 Total . 5521 6 51,092 9 51.275 3 5398 25 53.138 3 5299 37 $3,657 34 53.195 51.450 117.1 515,023 •Base•Optional TRAFFIC CALMING PLAN 4 AVENIDA CLASSICA 1 Project Management Task 1.1.Project Coordination and Administration 1.5 5225 3.0 5375 10 $115 1.0 5100 1.0 595 7 5 $910 Task 12.Project Meetings •Kickoff Meeting •Meetmg Agenda •Progress Meetings 'Presentation Materials.5 $293 3.0 5450 3.0 5375 1.5 $173 1.5 1150 1.5 5143 12 0 51.583 •Stakeholder Meetings •Meeting Minutes •Traffic Safety Committee Meetings-DTCP •Responsels)to post-meeting RFI! •1st City Council Meeting/Presentation-DFTCP • L Subtotal 0 525 2 5312 5 5675 0 50 6 5763 3 5299 3 5250 3 , 5247 50 200 82,570 2 Data Collection Task 2.1:48-Hour Speed Counts(1) 5200 0.0 8200 •Speed radar count data Task 22'24-Hour ADT Counts(1) 5100 0.0 $100 •607 count data Task 2.3:8-Hour Intersection TMC Counts 521 5700 0.0 8700 •Intersection TMC count data Task 24 Collect/Comple busting Docs&Collision Data 1.0 8125 1 0 5100 :0 595 3.0 5320 •Field reconnaissance notes,photo logs and Task 2 5 On-site Feld Observat ons and Measurements 8.0 5:000 8.0 5800 BO 3760 5:50 24.0 82.710 observation summaries S 141114.- A •,;1;,., $0 0 $0 0 93 1. $jam 0 50 9 $900 1 9 5955 11.150 270 54,070 3 Analyze Data and Identify Issues Task 3.1.Stop Sign Warrant Analyses 121 1.0 ,$195 1.0 5125 6.0 5600 60 3570 14.0 $1490 •Summary of stop segs warrant analyses Task 32.Collision Analyses 1.0 5125 2.0 1201 20 $191 50 $518 •Collision diagrams Task 3 3 Sght Distance Analyses 1.0 5125 2.0 120: 2 0 5191 50 5518 •Sight distance diagrams Subtotal 0 50 0 $0 0 SO 0 R J-11-1ALII1,4 41 ,, 10 4 $403 4 5383 f0 10.1 51,035 4 Develop Traffic Calming Strategies&Options Task 4.1:Speeding Mitigation Plan 1.0 5125 20 5201 2.0 5190 5.0 $516 .Summary of recommendations Task 41:Traffic Control Device Upgrades _ 1.5 5199 1.0 5125 2.0 5201 20 5190 6 5 5715 ,Taming templates for emergency service Task 4.3.Other Traffic Calming Countermeasures 1.0 $150 1.5 5199 10 5125 2.0 5200 2.0 5190 7 5 5864 Task 4 4 Coordination with RPV Poke and FireN1CFD 1.0 5125 1.0 5100 2.0 8225 vehicles las required/ Task 4 5 Quant t es&Cost Est mates :0 5195 1.0 5:25 2 0 520' 4.0 8521 •Conceptual Engineering Cost Estimates Subtotal 0 0 1 1 195 _ 1 , 150 3 IM 625 0 0 5 , 904 , 6 , 570 y 50 250 02842 5 Compile Draft Trmfk Calming Wan(DTCP) Draft Traffic Calming Plan(DTCP)-present to TSC 110 5248 1 0 5195 1 0 5150 1 0 5125 4.0 5400 40_8380 12.0 51.498 •Draft Traffic Calming Plan(DTCP) Subtotal 1 5240 1 5195 1 $150 0 L$0_ 1 1125 0 10 4 3400 4 5300 50 120 81.450 6 Prepare Traffic Calming Plans •Draft Final Traffic Calming Plan(DFTCP D ah i ria.Traffic Calming Plan(DFTCP)-present to CC :0 Si.. :f, 5:95 :0 5:50 :0 5:25 =0 $400 <0 380 12.0 $1.498 •CC-Approved Final Traffic Calming Plan F ria raY�c Calming Plan(FTCP)per City Council comments I :0 I 5195 :0 1150 1 0 5:_5 4 0 S�00 4 0 $380 11.0 11,250 Subtotal I 1 1248 I 2 I 5390 2 83001 0 180 2 1250 0 SO 8 I $800 1 8 5760 SO 23.0 02.744 (FTCP) •Tasks 1-6 Total 2 5521 6 51,092 9 51,275 3 5398 25 13,138 3 5299 37 53,65. , S1:'.5 S:.iSL -:-- $14,723 •Base•Optional TRAFFIC CALMING PLAN 5-FOND DU LAC ROAD 1 Project Management Task 1,1:Project Coordination and Administration 1.5 5225 3.0 5375 1.0 5115 1.0 5100 1.0 595 7.5 1510 Task 1.2:Project Meetings •Kickoff Meeting •Meeting Agenda •Progress Meetings •Presentation Materials •Stakeholder Meetings 1.5 5293 10 5450 3.0 5375 1.5 5173 1.5 5150 1.5 5143 120 x'50 .Meeting Minutes •Traffic Safety Committee Meetings-DTCP •Response(s)to past-meeting RFIs •1st City Council Meeting/Presentation-DFTCP statgtal'5rl 1 2 0' --1 all 50 20.0 12,570 ' 2 Data Collection Task 2.1:48-Hour Speed Counts(1) , 5200 00 8200 •Speed radar count data Task 2.2;24-Hour ADT Counts(1) 5100 00 5100 •ADT count data Task 2.3:Collect/Compile Existing Docs&Collision Data 10 5125 1.0 5100 1.0 595 30 5320 •Field reconnaissance notes,photo logs and Tap,2 4 On-site Vac!Observations and Measurements 80 51.000 80 5800 8.0 5760 1150 24 0 52.710 observation summa0es &&total 0 SO 0 " ' O 10 0 '.4111 .,7 -:�i •- Lela P Veldle. 27.o $3.736 3 Analyze Data and Identify Issues _ Task 3.1:Collision Analyses 1.0 5125 2.0 5201 20 5191 5.0 5518 •Collision diagrams Task 3 2 Sght D'stance Analyses 10 5125 2 0 $201 20 5191 5.0 5518 •Sight distance diagrams 5416Ee4t1 0 SO_ 0 - $0 : IS Z 10 0 SO 2 , 1250, 0 SO 4 8403 4 8393 S0 10.1 11.035 4 Develop Traffic Calming Strategies&Options Task 4.1 Speeding Murgation Plan 10 5125 2.0 $201 2.0 5190 50 5516 •Summary of recommendations Task 4.2.Traffic Control Device Upgrades 1.5 5199 1.0 $125 20 5201 2.0 5190 6.5 5715 .Turning templates for emergency service Task 4.3:Other Traffic Calming Countermeasures 1.0 5150 1.5 5199 1.0 5125 2 0 5200 2.0 5190 7 5 5864 vehicles(as required) Task 44.Coordination with R00 Police and Fire/LACFD 10 5125 1.0 5100 20 5225 Task 4.5 Quantities&Cost Estimates ':0 $195 1.0 5125 2.0 $201 4.0 5521 'Conceptwl Engineering Cost Estimates Subtotal 0 0 1 195 1 150 - 25A stmt S Compile Draft Traffic Calming Plan(DTCP) Draft Ira:CO ming P an DTCP(-0resent to TSC 1 0 5248 :0 5195 10 $150 `1.0 `5125 4.0 $400 4.0 1350 _ 12.0 51,498 •Draft Traffic Calming Plan(DTCP( submit 1 _1395_ 1 _1195 1 5150 0 0 50 - •-• 11 $380 50 1,2.0 $1An 6 Prepare Traffic Calming Plans •Draft Final Traffic Calming Plan(DFTCP( Drag F ria T•a!rc Ca 1 ng Pan(DFTCP)-present to CC :0 5243 :0 5195 -:0 $:50 1 0 5125 40 1400 4 0 f 380 120 51.498 •CC Approved Final Traffic Calming Plan F•na Tea",Co•m,ng Plan;FTCP(per City Counc comments 10 5:95 ':0 $:50 10 5125 40 5400 40 1350 11.0 11,250 Su6md1 1 1348 2 10Ili $ 10 0 2 8300 0 __ $0 _ 2 _ 0 10 00 8 _ $740 _ 10 230 82,740 IFTCPI •Tasks 1-6 Total / 5521 6 01.092 9 51.275 3 5398 25 83,135 3 5299 37 53.657 34 53,195 5450 117.1 514,023 •Base•Optio08' TRAFFIC CALMING PLAN 6-LA ROTONDA DRIVE I Project Management Task 1.1'Project Coordination and Administration 1 5 5225 30 S375 1.0 5115 1.0 5100 1.0 595 7.5 8910 Task 1.2 Project Meetings •Kickoff Meeting •Meeting Agenda •Progress Meetings 'Presentation Materials 1.5 5293 30 $450 30 5375 15 5173 1.5 5150 1.5 8143 12.0 51583 •Stakeholder Meetings •Meeting Minutes •Traffic Safety Committee Meetings-DTCP •Response(s)to post-meeting APIs •1st C r,Council Meeting/Presentation-Dll Tl' Subtotal 0 825 2 $312 S ' 1675 0 10 6 1763 3 5299 3 1250 3 1247 $0 20.0 $2,570 2 Data Collection Tasx 2.1.48-Hour Speed Counts(1) 5200 0.0 $200 •Speed radar count data Task 2.2:24-Hour ADT Counts(1) $100 0.0 8100 •ADT count data Tack 2.3'Collect/Compile 845585ng Dots&Collision Data 10 5125 1.0 8100 10 595 3.0 8320 •Fold reconnaissance notes,photo logs and Task 2.4.On-site Feld Observations and Measurements 80 51,000 80 8800 8.0 $760 5150 24.0 52.710 observation summaries Subtotal 0 10 0 50 0 50 0 50 9 81.125 0 m 9 5908 9 5065 #1111 270 $3.330 3 Analyze Data and Identify issues - Tasr 3:Cs s oo,Ana yses :0 5:25 20 1201 20 519: 5.0 5518 •Collision diagrams Tau.3.5,:ht 0 stain:,Ana yses _ 1 0 5125 2 0 520: 2 0 $191 5.0 5518 •Sight distance diagrams Subtotal 0 $0 0 $0 0 SO 0 30 2 5250 0 _ So 4 5403 4 0303 50 10.1 $1•in 4 Develop Traffic Calming Strategies&Options CM of Rancho Palos Verdes-Six Traffic Calming Plans KOA Corporation Page:01 3 6/142021 Fee Estimate-Rev.2 KA PM/Senior Senior Seneor DM/Senior Senior Associate Associate Prow i pa Is Associate Associate Engineer Planner Designee Engineer Planner C.....rT Grand Total Engineer Planner Reimbursable Deliverables , . Task Name No. Hours Cost Hours Cost Noun Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Moors Coat MIEMEIEMIIIIIMIMINIMIIIIMIII= NM IMMIMIIMIIMEIIIME1111•1111M MEM MIZE NEM EIEMINIIMMI MIMI .su,.„of reco,nenendm,on, MI Task 4.2 Traffic Control Device U••rades MIIIIIMIIIIIMINIIIIIIIIIMI MEMO MEMICE17111111111MIN 113111MIM KII:MIIKEIN MEM .r I 11111:1101=1101ME INN MIN=MIIN MN EBEIMINIECIIIEEN EUEEMMI IEPZE 1111:21.111111E7 IMIIIMEE:111 un'hg ta"'"" MI Task 4 4 Coordtnation with RPV Police and F re/LACFD =IIIIIIIMIIMEMEIE =MIIECNII:ENIIMMEllMIEICEMES3111 "hd"("r""ired) IMOZIEMEIZEITEMINIIMEMEICEIMMIMIMMINIKIIIMIlEalltill=1111111111MIZEMINEEM •c'n'ePh."'Engineering c°"E"'" NM IMIIINIMIIIIIMIIM:=OM Mil MEW OEM WAIMEA NMI INZEI Mil Mail NM MAI ELM KM II=SEM ELM EMIR irm co.•ile Draft Traffic Cal,.•Plan(DTCP) M=.1..11=1. 11111.111111.M111=1.1.11M11.1..111.1.11.1. 111.1=11.11111 IIIME,a,Tra'rc :DI, :resent i,TSC , EmmignimilgiumommiegmarEammimmENEENEEEEEREEEKBEE •Draft Traffic Calming Plan(DTCP) ME 111111111=01111•1111111111111111111111•111MEEM MEI NMI IIMM 02131 MN 1131110•31M11 WEN Mil WM WEI III=11111131111113=1111111•3111111ffECONIXM 1111311111111=11111=MMIMMI=MIN=M 1111111111=1111•1111111111111111111111111111M1 .,,,,na,r,affic c Duca, MEI Draft Fine Traffic Calmn•Plan(DPTCP)-•resent to CC MEINEELEINEMIEBIE WE IRE11MIN=MIMI=MIIEEIN ff=1111ZEKEZE EEI:MMIZEIM a al""ng P1an' 1111.1FInal Traffic Calmn•Plan(FTCP)per CI Council comments IIMIN=MEMEMIEMENIMMI=IMINEIELIIIMZEMIMMENIKITINIIIIIMIIIEUCENEIEEN •CC-A"r""''''T"ffic Calff"n9'an .111111111111.1111111111.1111==.1.MIMINEINIKEMWIC:IMMEIMEMEEMIMMIKEEMINE=MONEEMMONINIIIMINIEMI "CP1 .r""1-6 111211111111M111111111EMIZEINEME1321111M13EMMEEZIEMIECEIMMI=INIIMIESIEMEEMIIIMICE=E1011=11 •e.se•Optional TOTAL(6 TRAFFIC CALMII.PLANS, MNI:=EZP •1111111=1 intlEMIIIIEM EILEI MEM EMI M:M EIM MN CM WM EMMEN UM NECINIZal 1111111111=111MI MEI M.D..Collection MMEIN M:=WM INCINIEll ME EZEMNIEMEI MEM EMI==ME MU M43=111MEICI MCI Ns Ana •Data and Identi issues IMMME==EICEMM EMI WM EIMMEMESECI ECM MIN MIN IIESIMINIEEEZI :EMENIMINIE33:311 MEL:=:auzia,acizioklummx MN MMIIIIESE3 MME1=11111•1133131MEMBEI ME MINIMEMEM:11=1102311111WM111123111M=11 I.Draft Traffic Cahni•Plan(DTCP) M1M 11123==111673 MM 0=11111MEMMINKEZ ME MN ME3111:9231W3INEE11 •112 MIDI M3M1=112EIZEIIMEINFICEINEEMEMIMMEMMETIZZIMMEMIIIIIIIIIIEMEIMMIZIMLMNEEMINIMII l •All Pro,ects 12=1EMEEMEEMIIIIIERIE3ZEINEINEZEMENEEMEINIMMIENELICIIIMIEEEIEMEM/11111111==M111=13 •..-•option, c,,,,or Rancno Palos,,de•S,,,anc Calrmng PJans KOA Corporabon Pape 3013 5 EXHIBIT "D SCHEDULE OF PERFORMANCE 01203 0006/695867 1 EQG D-1 2141 W.Orangewood Avenue,Orange, CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KoA STAFFING Mr. Stephen Bise will be the project manager of this project. Greg Garces will serve duly as Deputy Project Manager and the designated person for the City to contact regarding the day-to-day status of the project. KOA Corporation reserves the right to change the assigned staffing on this project if necessary. WORK SCHEDULE KOA will work with the client to maintain a mutually agreeable schedule for the completion of the project. KOA Corporation envisions a six (6) month schedule from authorization,to the delivery of the Final Traffic Calming Plans to the client. Incorporation of comments for each study/report can be accomplished usually within five to eight business days. RANCHO PALOS VERDES- DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 30 City of Rancho Palos Verdes MC13039 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 I F:714.573.9534 I www.koacorp.comKom MONTEREY PARK ORANGE ONTARIO SAN DIEGO AUTHORIZATION Work will begin upon writing notice to proceed and/or executed service agreement. Sincerely, Stephen Bise Vice President I Managing Director KOA CORPORATION RANCHO PALOS VERDES DEVELOPMENT OF SIX TRAFFIC CALMING PLANS Page 31 City of Rancho Palos Verdes MC13039