CC SR 20201117 I - Public Safety ReviewCITY COUNCIL MEETING DATE: 11/17/2020
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to receive the quarterly Public Safety Budget Review.
RECOMMENDED COUNCIL ACTION:
1.Receive and file the quarterly Public Safety Budget Review.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Karina Bañales, Deputy City Manager
REVIEWED BY: Same as above
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A.Rancho Palos Verdes Service Level Authorization Form SH-AD 575 (page
A-1)
BACKGROUND AND DISCUSSION:
The City of Rancho Palos Verdes contracts with the Los Angeles County Sheriff’s
Department (LASD) for law enforcement services and has a fixed percentage-only
formula cost-sharing model with the Peninsula cities of Rolling Hills Estates and Rolling
Hills. In 2014, the three contract cities agreed to migrate from a variable formula to
calculate annual cost-sharing of the Sheriff’s services to a fixed percentage-only
formula. The Sheriff’s general law enforcement services costs are portioned along with
the following formula: Rancho Palos Verdes (68%), Rolling Hills Estates (28%), and
Rolling Hills (4%).
The Service Level Authorization, also known as Form SH-AD 575 Form (Attachment A),
delineates the unit breakdown and associated costs. The City Council approved an
LASD contract in Fiscal Year 2019-20 for a term of five years (until FY 2024-25).
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On July 7, 2020, the City Council directed Staff to provide quarterly reports, as a
consent calendar item, throughout the fiscal year to provide added oversight on costs
incurred for LASD Service Levels and Public Safety Special Programs.
Staff presents the following line item review of the first quarter public safety budget
expenditures.
FY 2020-21 Expenditures Status Report as of September 30, 2020
As of September 30, 2020, the City has received one invoice for July for $587,441,
which was received and paid in September, for general sheriff contract services. This
service includes 56-hour units, non-relief, motor duty, surveillance and apprehension
team. In terms of Sheriff Contract Supplemental, this service covers patrolling specific
areas of the community as requested by the City, such as the Switchbacks. This is the
most utilized special programs account. To date, disbursements include services for
July and August which primarily covers added patrolling of the open space areas and
the switchbacks.
Public Safety Special Programs
In addition to the Sheriff’s contract, the City can fund patrols to address specific
community issues that are outside of the general sheriff contract. Funding for these
areas are budgeted under Public Safety - Special Programs. Sheriff’s services provided
under these special programs are in addition to the normal contracted general law
enforcement services. These extra services are therefore provided by the deputies as
overtime hours. The FY 2020-21 Budget funds $130,500 in Public Safety Special
Programs, but was reduced by the City Council at its July 7, 2020 meeting by $25,500
resulting in an actual working budget of $105,000, as summarized below.
Supplemental Patrol
Supplemental patrols cover specific areas as requested by the City, such as the
Switchbacks and other areas, such as those special programs listed above. This is the
most utilized special programs account. The amount budgeted for FY2020-21 is
$86,000 and was unchanged at the July 7, 2020 meeting.
EXPENDITURE TYPE
FY 2020-21
Adopted Budget
July 7, 2020
Budget
Reduction
Q1
FY 2020-21
Actuals
Q1 %
Expended
FY 2020-21
Sheriff Contract - General $ 7,091,900 $ 7,091,900 $ 587,441 8%
Sheriff Contract - Supplemental $ 86,000 $ 86,000 $ 30,642 36%
Sheriff Contract - Coastal $ 15,500 $ 15,500 $ - 0%
Sheriff Contract - Summer $ 5,000 $ 2,000 $ - 0%
Sheriff Contract - Traffic $ 16,000 $ 5,000 $ - 0%
Sheriff Contract - Western $ 8,000 $ 2,000 $ - 0%
Grand Total $ 7,222,400 $ 7,213,400 $ 618,083 9%
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Coastal Area Patrol
This special program was created to fund supplemental patrol of the City’s beaches
during the weekends. The CORE Team deputies patrolled these coastal areas in FY
2016-17 and FY 2017-18. This account was budgeted for $15,500 in FY 2020-21 but
reduced at the July 7, 2020 meeting to $10,000 for potential funding in FY2020-21.
Summer Evening Patrol
Summer Evening Patrols were created for supplemental patrols to be used during the
summers to check the coast, beaches, and provide other summer public safety
programs. This account was funded to be used if needed. There was $5,000 budgeted
for this account in FY 2020-21 but reduced at the July 7, 2020 meeting to $2,000 for
potential funding in FY2020-21.
Traffic Control
This special program was created to fund the City’s share of additional traffic control at
Rancho Vista Elementary School. The budget included the cost of a Deputy Sheriff
Traffic Officer’s service and parking citation reimbursements. This account was
budgeted for $16,000 in FY 2020-21 but was reduced at the July 7, 2020 meeting to
$5,000 for potential funding in FY2020-21.
Western Avenue Bike Patrol
This special program was created to fund supplemental bicycle patrols along Western
Avenue. As of March 2019, this patrol was suspended until further notice. In FY 2020-
21, $8,000 was budgeted for this account but reduced at the July 7, 2020 meeting to
$2,000 for potential funding in FY2020-21.
CONCLUSION:
To Staff’s knowledge currently, there are no outstanding invoices for this first quarter
and the expenditures for public safety are in line with budget projections.
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