CC SR 20201117 G - PVDE Widening
CITY COUNCIL MEETING DATE: 11/17/2020
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to award a professional services agreement to
Ardurra Group, Inc. for engineering services associated with the Palos Verdes Drive
East W idening and Path Improvement Project at Bronco Drive Project.
RECOMMENDED COUNCIL ACTION:
(1) Award a professional services agreement to Ardurra for engineering services for
the Palos Verdes Drive East W idening and Path Improvement Project at Bronco
Drive Project between Bronco Drive and Sunnyside Ridge Road, in the not-to-
exceed amount of $99,942; and,
(2) Authorize the Mayor and City Clerk to execute the professional services
agreement, subject to approval as to form by the City Attorney.
FISCAL IMPACT: The recommended action will result in a total authorized
expenditure of up to $99,942. The funding necessary to complete
this work is budgeted in the approved Fiscal Year 20 20-21 budget
in the Capital Improvement Program.
Amount Budgeted: $200,000
Additional Appropriation: N/A
Account Number(s): 220-400-8839-8005
[Measure R Fund - Engineering Design Services]
ORIGINATED BY: Nasser Razepoor, PE, Associate Civil Engineer
REVIEWED BY: Ramzi Awwad, PE, Deputy Director of Public Works
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Professional Services Agreement with Ardurra Group, Inc. (page A-1)
B. Ardurra Group Inc. proposal (page B-1)
C. May 19, 2020 City Council staff report (page C-1)
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BACKGROUND:
On May 19, 2020, the City Council approved a schematic design for the proposed Palos
Verdes Drive East (PVDE) W idening and Path Improvement project at Bronco Drive
Project. The project includes widening and safety improvements along PVDE between
Bronco Drive and Sunnyside Ridge Road. This City Council-approved project was
included in the 5-year Capital Improvement Program (CIP) with engineering occurring in
Fiscal Year 2020-21 and construction occurring in FY 2021-22.
Design support services were provided by the Ardurra Group Inc. and included a project
development summary, schematic design, and preliminary cost estimates. Staff
requested a proposal from Ardurra to complete engineering services for this project.
Ardurra’s proposal (Attachment B) was reviewed and found to be sufficient, experienced
and familiar with the project to deliver the engineering design, plans, specifications and
engineer’s estimate of probable cost required to advertise and construct this project .
Staff recommends awarding a professional services agreement to Ardurra to provide
complete professional services required to engineer the PVDE W idening and Path
Improvement Project at Bronco Drive Project.
The scope of the engineering consultant’s work includes the following tasks:
Perform surveying and mapping, reviewing existing records and perform a field
inventory.
Perform geotechnical and environmental field services and provide reports, as
required.
Develop detailed design drawings with construction notes, structural engineering
as needed, special provisions, technical specifications, and engineer’s estimate .
Attend community outreach meetings, project kickoff meeting, committee and
progress meetings, and City Council meetings (selection of design concept,
design ideas presentation, etc.)
8839 - PVDE Widening and Path Improvements at Bronco
Budget Actual Balance Notes
Original Budget 200,000.00 - 200,000.00 FY 20-21 Budget
Total Project Budget 200,000.00 - 200,000.00
Committed
YTD
Expenses Balance
8005 Engineering Design 99,942.00 - 99,942.00 Pending approval 11/17/2020
Uncommitted/Unspent Balance 100,058.00$ -$ 100,058.00$
Description
Project Costs:
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The deliverable will be a well-vetted set of plans, specifications, an engineer’s estimate
and reports for the design and construction of PVDE street widening and safety
improvement project.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative action s are available
for the City Council’s consideration:
1. Direct Staff to seek proposals from other engineering firms for this project.
2. Direct Staff not to proceed with the engineering of this project thereby
suspending any future work until further notice.
3. Take other action as deemed appropriate by the City Council.
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Newport Beach El Segundo Long Beach San Diego www.ardurra.com
October 13, 2020
Mr. Ron Dragoo, PE
Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Subject: Proposal for Professional Engineering Design Services for the Palos Verdes Drive East
Widening Project – OPTION 1
Dear Mr. Dragoo,
Per your request, Ardurra Group, Inc. (Ardurra) is pleased to submit our proposal to prepare final plans, specifications and
estimates (PS&E) for widening Palos Verdes Drive East (PVDE) from south of Bronco Drive to Upper Headland Drive and
parkway improvements from there to Sunnyside Ridge Road to include provisions for an adequate equestrian trail. The project
will implement the preliminary project layout where a center turning lane was proposed at Bronco as recently approved by
the City Traffic Safety Committee and later, by the City Council.
The Design Development phase of the project will include detailed field surveys to define the limits of the 90-foot street right
of way relative to the adjoining private properties and locate and define all surface topographic features within the project
limits. The width of ground topographic surveys will remain within the roadway right of way but will pick up the private
ownership improvements that exist within that zone.
This proposal covers preparation of construction documents, PS&E, for improvement of the roadway and replacement of
surface features and private landscape impacted within the project limits.
We look forward to successfully completing this assignment for the City. Please contact Bob Merrell at (714) 875-5917 or
bmerrell@ardurra.com with any questions you may have.
Respectfully,
Ardurra Group, Inc.
Anissa Voyiatzes, PE, QSD, ENV SP Robert Merrell, PE
Manager of Engineering Services Senior Project Manager
B-1
Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
iv | Page
Technical expertise
Over 25 years working for the City
of Rancho Palos Verdes
Proven cost-saving design
alternative developments
Excellent references
Responsive management
Competitive fees
Table of Contents
Cover Letter ............................................................................................................................................... i
Table of Contents` .................................................................................................................................... iv
1. Firm Qualifications ................................................................................................................................ 1
Firm Profile .................................................................................................................................................................... 1
2. Project Understanding and Approach ...................................................................................................... 2
Project Understanding ................................................................................................................................................... 2
3. Scope of Services ................................................................................................................................... 2
4. Availability ........................................................................................................................................... 6
5. Project Team Organization/Project Management ..................................................................................... 7
Team Organization Chart ................................................................................................................................................ 7
6. Staffing Capabilities .............................................................................................................................. 8
Project Manager, Bob Merrell, PE ................................................................................................................................... 8
Engineering Design Expertise ......................................................................................................................................... 9
7. Rancho Palos Verdes Experience............................................................................................................ 10
8. Fee Schedule ....................................................................................................................................... 13
Why Select the Ardurra Team
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
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1. Firm Qualifications
Firm Profile
With 350+ employees in 21 offices across the country. Ardurra is a Top 500
Engineering News-Record (ENR)-ranked engineering firm offering quality
professional services focused on seven key service areas including: public works,
water, environmental, land development, disaster management, structural
engineering and survey. With roots dating back more than 65 years, Ardurra
specializes in multi-disciplined engineering and consulting services for public agency
and private clients nationwide.
The Public Works Division of Ardurra in Southern California specializes in project
delivery for local municipalities throughout Los Angeles and Orange Counties. With an emphasis on practical, proven, and
cost-effective solutions, our capabilities are focused on the planning and design of roadway and utility improvements, as well
as managing multi-project capital improvement programs for public agencies. The Public Works Division’s main office is in
Newport Beach, CA with over 50 employees operating out of Southern California. Services for this proposal will be designed
and managed out of our Newport Beach office near the John Wayne airport, although we also have offices in Los Angeles
County in the cities of El Segundo and Long Beach and in the City of Riverside, to better serve our expanding client base.
Financial Condition
The firm is in excellent financial condition, with no matters that may impede its ability to provide these services.
Professional Competence of Key Personnel
Our team of public works professionals provides civil engineering planning and
design, construction oversight and inspection, program management, project
management, construction management, plan review and plan check and code
compliance enforcement. We also provide staff augmentation for public works
and engineering departments and funding and labor compliance for federally
funded projects.
Our public works staff is comprised of professionals with extensive experience
working directly for public agencies. We have provided engineering and
municipal services for 61 public agencies throughout Southern California. Our familiarity and know-how gained by working
side-by-side with local and regional agency staff, in developing collaborative relationships with community and business
stakeholders, and by partnering effectively with state and federal regulatory agencies, helps us to deliver successful projects
and services, well-managed budgets and thoroughly satisfied stakeholders and clients.
We tailor our management approach to carefully monitor program
effectiveness and closely track work quality and cost. Delivering
projects under aggressive schedules requires careful management,
administration, and oversight of project development teams from
inception to completion with committed and complete ownership of
all aspects.
Meeting the City’s Goals
The Ardurra Team experience and
proven dedication on similar project
types will enable us to effectively and
efficiently manage and surpass the
City’s goals.
Why Select the Ardurra Team
Extensive engineering experience
Proven cost-saving solutions
Excellent references
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
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2. Project Understanding and Approach
Project Understanding
The project location at Bronco Drive and Palos Verdes Drive East was established as a top priority in previous studies
addressing safety for vehicular, pedestrian and, equestrian traffic. The existing roadway configuration at this location
contributes to the inherent hazards with the short radius curve at Bronco that is located at the base of a steep grade section
where excessive speed is typical. The existing sight distance at this location is also a contributing problem.
The approved project will add a center turning lane through the curve that will provide refuge for vehicles turning onto or off
Palos Verdes Drive East. Many of the recorded traffic accidents have been attributed to the vehicles stopped waiting for clear
turns that will now have the center lane. The free flow of traffic will help avoid turning conflicts, especially with the improved
sight distance through the curve.
An important safety feature included in the approved project will be a crosswalk located outside of the curved section that
will allow safer crossing for both pedestrian and equestrian traffic. The crosswalk will be illuminated with button activated
LED lights and advance warning signs strategically located. The parkway between the crosswalk, located east of Upper
Headland Drive and Sunnyside Ridge Road, will be widened to provide adequate safe passage for equestrian traffic away from
the pavement areas. This reach is part of a designated equestrian trail and will benefit from these improvements.
3. Scope of Services
Task 1 – Project Management and Administration
Our Project Manager will set up and attend an initial/kickoff meeting with the City to introduce project team members,
formalize project communication, discuss project schedule, review scope of work, and request available data, reports,
documents, and plans from the City that are relevant to the Project. An additional purpose of the meeting will be to discuss
the project and traffic analysis criteria and review pertinent traffic issues and concerns.
Our Project Manager has been managing roadway projects since the 1990s for the City of Palos Verdes and understands the
importance of communication with the City. He will communicate regularly with the City’s Project Manager regarding
progress, potential issues, and schedule. In addition, he will prepare and submit monthly progress reports to the City.
Regularly scheduled meetings are a key to keeping projects on schedule, avoiding pitfalls, and keeping the lines of
communication open with the City so that surprises do not occur during the final stages of the project. We have assumed
attending a kickoff meeting and four status meetings.
Task 2 – Utility Record Research and Potholing
A thorough search of the available records will be conducted to acquire relevant data to assist in the design of the project. The
information accumulated will include as-built drawings, utility information, and horizontal and vertical control data.
The Project Team will review the project in the field and take photographs of potential problem areas or items that need
special attention, focusing on the existing private property improvements that could be impacted and utility impacts. As a
part of the field review, all the existing surface topographical features per the survey data will be verified. Any discrepancies
will be noted and resolved with the surveyors.
The team will collect record information, including:
As-built drawings
Prior traffic studies
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
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Utility record drawings
Drainage studies
We have assumed potholing three locations to identify the precise location of potentially interfering utilities or storm drains
within the project limits.
Task 3 – Field Surveying and Boundary Identification
Kelsurveys will perform a project topographic survey with the objective of culture locations and a boundary survey sufficient
to establish the compilation of record maps. A boundary map exhibit is a part of this delivery.
The boundary survey will exclude setting the standard monumentation and record mapping requirements of the California
Professional Land Surveyor's Act. A separate quote can be provided for this task, upon request. If authorized, this task would
cover a Record of Survey Filing with the County of Los Angeles.
The topographic map delivery will consist of a CAD Linework file with established record right of way and center lines (per
available recorded mapping) and a point file for software input and field notes.
The main objective is to survey and locate improvements with their relationship to record map right of way boundary being
45' and parallel to the established center line of Palos Verdes Drive East.
Task 4 – Precise Alignment Development
Based on the graphics included with the recently reviewed and City Council approved project, the proposed roadway
improvements will culminate in roadway widening to accommodate a center turning lane from approximately 300’ south of
Bronco Drive through Upper Headland Drive and the improvement of the southerly parkway from there to accommodate an
equestrian trail to Sunnyside Ridge Road.
The team will develop a precise alignment for the roadway improvement approximately centered within the existing 90’
roadway right of way. Considerations for evaluating the alignment include the following:
Utility Impacts
Access to PVDE
Landscape/Hardscape Impacts
Cost-Effectiveness
Task 5 – Project Plans 60%, 90% and 100% PS&E
Title Sheet (1)
The plan set will include a standard title sheet with the appropriate inserted text, vicinity and location maps, datum
information and the coordinate base definition.
General Notes, Typical Sections, Details (1)
Typical sections will be developed for several locations within the project limits illustrating the details pertinent to the
designated reach.
Detail Sheets (2)
There will be several areas where existing improvements will have to be modified to accommodate the widened roadway.
These will be designed and detailed as necessary to clearly show the work intended both as part of the roadway design and
for private improvements requiring modifications.
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
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Flashing Beacon Design (1)
The equestrian/pedestrian crossing east of Upper Headland will include a flashing beacon at the cross walk with advance
flashers to warn traffic that the crossing is being used. The beacon will be solar powered and will be designed for activation
by the users as needed.
Roadway Design Cross Sections (6)
The curved roadway currently has super-elevated and varying cross slopes through the curved sections. The widening will
require matching those varying cross slopes to limit reconstruction of serviceable pavement to provide the proper riding
surface. Detailed design cross sections will be developed to efficiently design these areas.
Plan and Profiles (4)
Detailed plan and profiles to include the center line and curb lines will be developed so that the interface with private drive
entrances can be detailed and included in the plans. In addition to the roadway plans, drainage improvements will be
incorporated with the reconstruction of several curb inlets. It is anticipated that these will be relocated in kind and size so
detailed hydrology and hydraulic calculations will not be required. As is typical within the City, preparation of a Standard
Urban Storm Water Mitigation Plan (SUSUMP) or other water quality evaluations are excluded from this scope of work and
will be addressed separately by another City consultant. Should water quality elements be necessary for this project, this
scope of work does include incorporating those elements into the contract document and designating them as designed by
others. Typically, the preparation of a Storm Water Pollution Prevention Plan (SWPPP) is defined within the project
specifications as a Contractor responsibility.
Retaining Wall Details (3)
The widening of the roadway to Upper Headland Drive and the parkway to Sunnyside Ridge Road will require some retaining
wall construction. The project study report previously prepared estimated that the height of these walls will be limited to less
than six feet creating the opportunity to use standard drawings for the design and therefore, a geotechnical study is avoided
as well as detailed structural design of the walls. The location of the walls will be designated on the plans and detail sheets
prepared to profile each wall segment and associated grading.
Improvements Off-Site (2)
We are anticipating significant off-site improvement reconstruction, which will be identified and evaluated on a case-by-case
basis, including, but not limited to the following:
Low height retaining curbs/walls
Landscaping and irrigation relocation
Bollard relocation
Drainage grate relocation
Wall reconstruction
Backflow preventer relocation
Hardscape reconstruction
Signing and Striping Plans (2)
Detailed signing and striping plans will be prepared for the project including advance warning signs as appropriate.
Cost Estimates and Specifications
Plans and cost estimates will be prepared and submitted to the City for review at the 60 percent (60%) and 90 percent (90%)
level. The project specifications will be prepared at the 90% level based on the Standard Specifications for Public Works
Construction and the City’s boilerplate, supplemented with Caltrans specifications. Pertinent collected utility data and
pothole results will also be provided to the City.
Based on feedback from the review and continual input from the City staff, final construction plans will be prepared.
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
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Final plans, specifications and cost estimates will be prepared and submitted to the City after all City comments have been
addressed. All deliverables including specifications, estimates and all digital files will be provided to the City.
Cost estimates will be prepared and submitted to the City for review at the 60 percent (60%), 90 percent (90%) and 100
percent (100%) levels.
Task 6 – Public Outreach
Two public meetings will be scheduled in the evening to provide the community and affected private property owners an
opportunity to offer their views as to what improvements outside of the roadway construction might be appropriate. The
City has committed to working closely with affected owners to reestablish the pre-existing conditions as much as possible.
The public meetings in an Open House format will be held at a location determined by the City. Ardurra team members will
plan and facilitate the meeting, provide exhibits and handouts/fact sheets, and document the meeting comments and
outcomes. Ardurra’s Project Manager, a Landscape Architect and other appropriate technical staff will attend this meeting.
Task 7 – Landscape and Irrigation
The City has committed to the affected property owner’s full cooperation through the project design process to ensure
environments on their individual properties remain in an acceptable condition after construction. This is envisioned to
include replacement of landscaping and fencing to restore access and privacy as much as practical.
Our subconsultant, David Volz Design will attend coordination meetings and contribute input leading to acceptable solutions
to the project’s interface with the private properties. They will subsequently prepare plans for the improvements.
Task 8 – Meetings
Meetings and other forms of communication will be achieved, as necessary with all concerned utility companies, other
agencies, property owners and the public to address issues as they arise though out the project.
Task 9 – Bidding Assistance
Ardurra will aid the City in drafting responses in conjunction with clarifications or addenda during the bidding period.
Task 10 – As Built Plans
Ardurra will prepare record drawings in CAD based on redline comments supplied by the City upon construction completion.
The final record drawings will be submitted to the City as pdf’s and in digital format.
Task 11 – Constructability/QA/QC
All Ardurra Team members have the responsibility for the accuracy and completeness of the maps, plans, reports, and
construction cost estimates under its scope of work and will meet that responsibility through the implementation of a quality
assurance plan.
The individuals responsible for our Quality Control Program (QCP) are the project manager, and the quality control manager,
Jose Hernandez. Our QCP will be implemented over the length of the project and is not merely a series of individual
events/plan checks at a few points on the schedule. There are three major stages in our QCP: quality assurance (are we doing
the right things?), quality control (are we doing things right?), and post-completion quality evaluation (what can we do
better?). Couple the three stages with a robust training program, and you have a staff with the experience, expertise, and the
QA/QC tools to ensure a quality product every time.
Once work on the project begins, we move on to the quality control stage. In this stage we track the execution of the QCP,
review our designs and work products, and communicate with the City’s Project Manager and team members. In this stage,
the Quality Control Manager also facilitates detailed technical reviews of our design and those of all team members, to ensure
that they meet the quality standards defined in the QCP.
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
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Finally, during the post-completion quality evaluation stage, we solicit verbal and written feedback from project team and
City staff to assess our overall performance and identify improvement opportunities. All of these elements contribute to the
success of our design review process.
4. Availability
The Ardurra team members are available to the City as needed, subject to availability to meet turnaround timeframes as
defined in project deliverables for the duration of each project. Once assigned, Ardurra team’s personnel, shown in the
organizational chart below, will be available for the duration of each project.
We acknowledge that no person designated as “key” to the project shall be removed or replaced without prior written
concurrence of the City. We understand the City reserves the right to review, approve and/or designate the positions and
functions deemed to be “key” to the project and request information on key personnel not listed.
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
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5. Project Team Organization/Project Management
Team Organization Chart
The personnel selected for our team have current relevant experience with similar infrastructure improvement projects,
many with State/Federal and CDBG funding throughout Southern California. A one-page resume for our Project Manager,
Bob Merrell, PE follows this organization chart. Full resumes of our entire team will be provided upon request by the City.
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
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6. Staffing Capabilities
Project Manager, Bob Merrell, PE
Education: BS/1974/Civil Engineering/California State University, Long Beach
Registrations 1976/ PE/CA #28100
Bob Merrell, PE has an extensive career of more than 40 years in project design and construction management for public
works improvements. His expertise includes design management and right-of-way coordination for projects involving the
rehabilitation or widening of major arterials and collector streets, construction of storm drain facilities and improvements to
community parks. Specific areas of expertise include storm drain facilities, regional channel improvements including a large
debris dam, major arterial and collector street widening, railroad grade separations, freeway improvements and bridge
projects. On behalf of cities throughout Southern California, he has served as construction manager and/or inspector for
various public works projects and as the engineer of record to advance the formation and use of community facilities and
assessment districts.
RELEVANT EXPERIENCE
Residential Streets Rehabilitation Project for Year 2013-14, Area 9, City of Rancho Palos Verdes, CA. Project
manager responsible for the $1-million overall design and plan preparation for the residential street improvements
throughout Area 9 including the preparation of a detailed inventory of all existing improvements within the public right-of-
way that require replacement or rehabilitation. In addition to Area 9, the plans for Area 1 and Area 5B were assembled into
one large PS&E package for bidding and construction.
Del Cerro Park/Burma Road Entrance to Palos Verdes Nature Preserve ADA Access Improvements, City of Rancho
Palos Verdes, CA. Project manager for design engineering services to complete the City's ADA Access Improvements for the
Del Cerro Park area near the PV Nature Preserve. The project involved removing natural physical impediments to provide
unobstructed mobility and access for the elderly and severely disabled adults. This was a CDBG funded project.
Palos Verdes Drive West Sidewalk and Shelter for ADA Access Improvements, City of Rancho Palos Verdes, CA.
Project manager for design engineering services to complete the City's ADA Access Improvements for the parkway along
PVDW between Rue Beaupre and Hawthorne Blvd. In addition to a small retaining wall, a bus shelter and sidewalk
improvements were constructed to provide access along the inland side of the street. This project was also funded by the
CDBG program.
Residential Streets Rehabilitation Project, FY 2015-16, Area 2, City of Rancho Palos Verdes, CA. Provided
construction management, inspection and material testing services for the City’s Residential Street Rehabilitation Project,
Area 2. The scope of work included overseeing concrete repair of sidewalks, curb and gutter, driveways, ADA-compliant curb
ramps, localized AC repair, crack routing and sealing for the Phase I project and Asphalt Rubber Aggregate Membrane
(ARAM), micro surface pavement resurfacing treatments, along with signage and striping for the Phase II project.
Residential Streets Rehabilitation Project, FY 2015-16, Area 6, City of Rancho Palos Verdes, CA. Provided
construction management and inspection services for the City’s Residential Street Rehabilitation Project, Phase I of Area 6, a
contract addition to Area 2 with a completion date, after extension to the construction contractor, of January 6, 2017. The
project involved removing and replacing sidewalk, ADA-compliant curb ramps, driveway aprons, curb and gutter, crack
routing and sealing and AC dig-outs at various locations throughout Area 6. This work was followed by micro-paving.
Residential Street Rehabilitation Project, FY 2011-12, Areas 3 and 5A, City of Rancho Palos Verdes, CA. Assisted
with the project bidding process and followed up with serving as the full-time construction manager directly supervising the
construction inspection staff. Provided continuous liaison with City staff and the community.
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
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Engineering Design Expertise
Role/Key
ARDURRA
Personnel
Education/Registrations Projects Experience
Roadway and
Drainage
Joe Buckner, PE,
PLS, QSD
BS/1986/Civil Engineering/
CA State University, Fullerton, CA
1989/PE/CA #45531; 1995/PLS/CA #7206; QSD #22494
Residential Streets Rehabilitation
Program for Year 2013-14, Area 9,
Rancho Palos Verdes
25th Street (Palos Verdes Drive South)
Street Rehabilitation, Rancho Palos
Verdes
Miraleste Plaza Storm Drain, Rancho
Palos Verdes
Market Street Pedestrian and
Streetscape Enhancements Project, Long
Beach
Roadway
Miquel
Hurtado, PE
MA/2014/Public Administration/CA State
University, Fullerton, CA
BS/2009/Civil Engineering/CA State Polytechnic
University, Pomona
Florence Avenue (Orr and Day Road to
Pioneer Boulevard), City of Santa Fe
Springs
Hacienda/Whittier Intersection
Improvements, La Habra
Market Street Pedestrian and
Streetscape Enhancements Project, Long
Beach
ADA Design
Compliance
Lisette Bice, PE
BS/2004/Civil Engineering/ California State
University, Long Beach
2014/PE/Civil Engineering/CA #83157
Market Street Pedestrian and
Streetscape Enhancements Project, Long
Beach
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Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
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7. Rancho Palos Verdes Experience
FY 2013-14 Residential Streets Rehabilitation Program, Area 9, City of RPV, CA
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Nicole Jules, Deputy Director of PW
(310) 544-5275
nicolej@rpvca.gov
Services: Engineering Design
Start: 2015 Complete: 2015
Project Value: $2 million
Fee: $360,000
Bob Merrell, PE – Project Manager
Joe Buckner, PE, PLS, QSD – Project
Engineer
Kelvin Kitaoka, PLS – Survey
(Kelsurveys, Inc.)
Ardurra completed overall design and plan preparation for Area 9 residential
street improvements for the Fiscal Year 2013-14. The project identified all
deficiencies located within residential street right-of-way including driveway
approaches, sidewalks, ADA ramps and utility cover misalignments as well as
pavement itself. The City’s progressive attention to the public right-of-way on
an annual basis keeps the pavement in good condition resulting in only a few
streets requiring extensive repairs, overlays or reconstruction.
FY 2015-16 Residential Streets Rehabilitation Program, Areas 2 and 6, City of RPV, CA
City of Rancho Palos Verdes
Ron Dragoo, PE
Engineering Director
(310) 544-5253
rdragoo@rpvca.gov
Services: CM, Inspection, Materials
Testing
Start: 07/2016 Complete: 01/2017
Construction Cost: $4.5 million
Fee: $350,000
Robert Merrell, PE – Construction
Manager
The purpose of this program was to lengthen the service life of over 25 miles of
residential roadways. Ardurra assisted the City of Rancho Palos Verdes (RPV) in
carrying out this aggressive ongoing pavement rehabilitation program. To date,
construction management, inspection and materials testing services have been
supplied for the current fiscal year’s residential roadway rehabilitation program.
Approximately midway through the Area 2 project, the City expanded Ardurra’s
assigned work area to include a second designated pavement management
sector, Area 6. Ardurra has supplied similar services to the City for several years.
Area 2 Project: The scope of work included overseeing concrete repair of sidewalks, ADA-compliant curb ramps, driveway
aprons and curb and gutter. Pavement rehabilitation improvements included localized asphalt concrete (AC) dig-outs at
various locations and crack routing and sealing. Resurfacing options included micro-surface pavement resurfacing for all of
the streets over asphalt rubber aggregate membrane (ARAM) applied to select streets.
Area 6 Project: Similar treatments were completed for an additional project area followed with new striping and the
replacement of many street signs that had deteriorated over time within the two areas.
B-12
Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
11 | Page
Infrastructure Projects, City of RPV, CA
City of Rancho Palos Verdes
Nicole Jules, Deputy PW Director
(310) 544-5275
nicolej@rpvca.gov
Services: CM, Inspection
Start: 2010 Complete: 2013
Project Value: overall construction cost
Fee: (only if requested)
Robert Merrell, PE – CM
Christian Ott - Inspector (Area 2)
For several years, Ardurra has been providing construction management and
inspection services to the City of Rancho Palos Verdes for a variety of
infrastructure projects including:
Residential Streets Rehabilitation Project, Area 2 – Work includes
overseeing concrete repair of sidewalks, curb and gutter, driveways, ADA-
compliant curb ramps, localized AC repair, crack routing and sealing for the
Phase I project and Asphalt Rubber Aggregate Membrane, slurry seal and/or
micro surface pavement resurfacing treatments, along with signage and striping for the Phase II.
Residential Street Rehabilitation Project, FY 2011-12 - Assisted with the project bidding process and followed up
with serving as the full-time construction manager directly supervising the construction inspection staff.
Miraleste Plaza Storm Drain - The project included the installation of new storm drain replacing an undersized and
deteriorating system previously constructed in the early 1950s.
Palos Verdes Drive South - The project included street rehabilitation plans where the overlay was variable in order to
achieve better cross section. The road segment had several drainage systems that were upgraded with the rehabilitation
project. Directed the preparation of construction documents and completed the construction administration and
inspection for the project.
Palos Verdes Drive East, Arterial Roads Rehabilitation, City of RPV, CA
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Nicole Jules, Senior Engineer
(310) 544-5275
NicoleJ@rpvca.gov
Services: CM, Project Inspection,
Materials Testing and Quality
Assurance Services
Start: 06/2014 Complete: 06/2014
Construction Cost: $3.2 million
Fee: $226,760
Dino D’Emilia, PE, QSD – Principal-
in-charge
Bob Merrell, PE – QA/QC
Deborah Cobb – Contract
Compliance and Documents Controls
Specialist
Ardurra provided construction management and inspection for this $3.2-million,
5-mile road rehabilitation project which involved providing traffic control,
construction survey, saw cutting, unclassified excavation, PCC curb and gutter,
curb access ramps, bus pads, drainage modifications, asphalt pavement road
widening and repairs, AC berms, gravity block walls, roadway signing, asphalt
pavement milling and overlay, crack routing and sealing, micro-surface paving,
traffic striping and markings, raised pavement markers and other work.
B-13
Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
12 | Page
On-call Civil Engineering, City of Long Beach, CA
City of Long Beach
Sean Crumby, PE, Deputy PW Director
(562) 570-6383
Sean.Crumby@longbeach.gov
Services: Engineering Design
Start: 2009 Completed: ongoing
Construction Value: $15 million
Anissa Voyiatzes, PE – Project Manager
Joe Buckner, PE, PLS – Project Engineer
As part of an on-call contract with the City of Long Beach, Ardurra staff has
prepared plans, specifications, and cost estimates for more than $15 million in
improvements since 2009 and is continuing to work with the City through at
least 2017. The projects encompassed roadway, storm drain, parking lot, traffic,
lighting, landscape improvements and the design of more than 100 ADA-
compliant curb and ramps.
Recent projects include:
Atherton Street and Magnolia Avenue Street Rehabilitation, City of
Long Beach, CA. Preparation of three separate PS&E packages. The plans
include roadway rehabilitation, the design of ADA-compliant ramps at ten
intersections, sidewalk repair to eliminate tripping hazards and traffic signing
and striping.
Pavement Rehabilitation Ximeno Avenue and Redondo Avenue, City of
Long Beach, CA. Engineering services for the pavement rehabilitation of
Ximeno Avenue (from Atherton Street to Los Coyotes Diagonal) and Redondo Avenue (from Reservoir Drive to Stearns
Street). Design services include the design of ADA-compliant ramps at five intersections and sidewalk repair to eliminate
tripping hazards throughout the project limits.
Alamitos Avenue Rehabilitation Improvements - Traffic engineering for
signing, striping, and traffic signal improvements for a one-mile segment of
Alamitos Avenue and the design of ADA-compliant ramps.
Santa Fe Avenue Rehabilitation - Street, utility, signing/striping plans for
the rehabilitation of 0.9 miles of Santa Fe Avenue, including the design of
pedestrian bulbouts and curb ramps.
Atlantic Avenue Rehabilitation – Street, utility and signing/striping plans for the rehabilitation of the intersection with
Pacific Coast Highway including curb ramp design.
Spring Street Rehabilitation - Street, utility, signing/striping plans for the rehabilitation of a three-mile segment of
Spring Street including the design of ADA-compliant curb ramps.
Los Coyotes Diagonal Rehabilitation - Street, utility, signing/striping plans for the rehabilitation of a three-mile
segment of Los Coyotes Diagonal and curb ramp design.
Long Beach Boulevard Rehabilitation - Street, utility, signing/striping plans for the rehabilitation of a one-mile
segment of Long Beach Boulevard, including extensive reconstruction of uplifted curb and gutter and curb ramps.
B-14
Proposal for Professional Engineering Design Services for the City of Rancho Palos Verdes
Palos Verdes Drive East Widening Project – OPTION 1
13 | Page
1 Kelsurveys, Inc.
2 David Volz Design, Inc.
3 Boudreau Pipeline, Inc.
8. Fee Schedule
PM/QA/QC Sr Eng Sr Des Des Eng ADMIN
($195) ($175) ($145) ($125) ($95)
Project Management and Administration 32 $6,240 $6,240
Utility Record Research & Pothoing 2 8 $1,390 $3,300
3 $4,690
Field Surveying and Boundary Identification 1 4 16 $3,215 $18,062
1 $21,277
Precise Alignment Development 8 6 $2,610 $2,610
60%, 90%, & 100% PS&E 1 $195 $195
Improvement Plans 1 $195 $195
Title Sheet (1) 4 $500 $500
General Notes, Typical Sections, Details (1)8 16 $3,560 $3,560
Detail Sheets (2)8 16 $3,560 $3,560
Flashing Beacon Design (1)16 4 $3,820 $3,820
Roadway Design Cross Sections(6)4 8 24 $4,940 $4,940
Plan and Profiles (4)12 16 24 40 $13,620 $13,620
Retaining Wall Details (3)8 12 $3,300 $3,300
Improvements Off site (2)10 16 $4,750 $4,750
Signing and Striping Plans (2)2 4 12 $250 $3,080 $3,080
Cost Estimate & Specifications 12 8 8 $4,100 $4,100
Public Outreach 20 $3,900 $3,900
Landscape and Irrigation 8 $1,560 $8,360
2 $9,920
Meetings 12 $2,340 $2,340
Bidding Assistance 2 $390 $390
As-Built Plans 1 4 $695 $695
Constructability/QA/QC 8 4 $2,260 $2,260
MANHOUR TOTALS 176 54 72 120 8 430
FEE TOTALS - NOT TO EXCEED FEE $34,320 $9,450 $10,440 $15,000 $760 $250 $70,220 $29,722 $99,942
ARDURRA
CITY OF RANCHO PALOS VERDES
Palos Verdes Drive East Widening Project
FEE SCHEDULE
TASK
ARDURRA
Subtotal Subs TOTALODC
B-15
ID Task NameDuration StartFinish1Notice to Proceed0 daysThu 11/19/20Thu 11/19/202Project Management & Coordination228 daysTue 11/17/20Thu 9/30/213Kick-Off Meeting0 daysThu 11/19/20Thu 11/19/204Monthly PDT Meetings212 daysThu 11/19/20Fri 9/10/215Utility Coordination, Mapping218 daysThu 11/19/20Mon 9/20/216Engineering Development91 daysThu 11/19/20Thu 3/25/217Data Collection10 daysThu 11/19/20Wed 12/2/208Survey and Mapping35 daysMon 12/7/20Fri 1/22/219Roadway Alignment Development25 daysTue 1/26/21Mon 3/1/2110Potholing15 daysMon 1/25/21Fri 2/12/2111Concept Roadway Plan25 daysMon 3/1/21Fri 4/2/2112City Review5 daysMon 4/5/21Fri 4/9/2113Update Conceptual Plan10 daysFri 4/9/21Thu 4/22/2114Preliminary and Final Design113 daysThu 4/22/21Mon 9/27/211560% Plans52 daysThu 4/22/21Fri 7/2/2116Roadway Plan & Profile, Sections20 daysThu 4/22/21Wed 5/19/2117Retaining Walls and Grading8 daysThu 5/6/21Mon 5/17/2118Private Improvements Within ROW and Off Site Improvements10 daysTue 5/18/21Mon 5/31/2119Cross Walk and Flashing Beacon Design10 daysWed 5/19/21Tue 6/1/2120Signing & Striping10 daysWed 6/2/21Tue 6/15/2121Landscape/Irrigation20 daysTue 6/1/21Mon 6/28/212260% Cost Estimate4 daysTue 6/29/21Fri 7/2/2123City Review and Community Meeting10 daysFri 7/2/21Thu 7/15/212490% Plans, Specifications & Estimates27 daysWed 7/21/21Thu 8/26/2125Prepare Revised Plans and QA/QC20 daysFri 7/16/21Thu 8/12/2126Prepare Specifications & Estimates10 daysMon 7/26/21Fri 8/6/2127City Review and Community Meeting10 daysFri 8/13/21Thu 8/26/2128100% Plans, Specifications & Estimates25 daysFri 8/27/21Thu 9/30/2129Revise PS&E15 daysFri 8/27/21Thu 9/16/2130City Review10 daysFri 9/17/21Thu 9/30/2131Agency Approval0 daysThu 9/30/21Thu 9/30/21OctNovDecJanFebMarAprMayJunJulAugSepOctQtr 4, 2020Qtr 1, 2021Qtr 2, 2021Qtr 3, 2021QtPalos Verdes Drive East Widening ProjectThu 10/15/20 Page 1
CITY COUNCIL MEETING DATE: 05/19/2020
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to approve the Palos Verdes Drive East Street
Widening and Safety Improvement Project generally between Bronco Drive and
Sunnyside Ridge Road.
RECOMMENDED COUNCIL ACTION:
(1) Review the Traffic Safety Committee’s recommendations, and if acceptable,
approve the proposed Palos Verdes Drive East Street Widening and Safety
Improvement Project generally between Bronco Drive and Upper Headland
Drive;
(2) Direct Staff to include this project in the 5-year CIP with engineering occurring in
FY 2020-21 and construction occurring in FY 2021-22; and,
(3) Direct Staff to install two permanent radar units along PVDE on both directions of
the Bronco Drive curve identifying both posted and actual operating speeds of
vehicular traffic.
FISCAL IMPACT: The purchase and installation of two permanent radar units in FY
19-20 will cost approximately $30,000, which would be funded from the operating
budget for traffic safety related activities.
Amount Budgeted: $30,000
Additional Appropriation: N/A
Account Number(s): 101-400-3120-5201
[General Fund- Traffic Safety/Repair & Maintenance]
ORIGINATED BY: Nasser Razepoor, PE, Associate Civil Engineer
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Proposed Design Layout and Cost Estimate (page A-1)
B. February 18, 2020 City Council Staff Report (page B-1)
C. Draft Traffic Safety Committee Minutes of April 28, 2020 (page C-1)
C-1
BACKGROUND:
On February 18, 2020, Staff presented the City Council with the schematic design for
the proposed Palos Verdes Drive East (PVDE) street widening and safety improvement
project. The project includes the widening of PVDE generally from Bronco Drive to
Upper Headland Drive, as well as constructing an equestrian trail and a sidewalk from
Bronco Drive to Sunnyside Ridge. A detailed background and design description can be
found in the attached February 18 City Council staff report (Attachment B). In summary,
the proposed project presented to the City Council on February 18, consisted of the
following:
• Widening PVDE from its existing width of 24 feet (two 12-feet-wide lanes in each
direction) to 38 feet (two 13-foot-wide lanes in each direction plus a 12-foot wide
center lane) between Bronco Drive and Upper Headland Drive.
• Installing “No Passing” signs in advance of the center lane in each direction.
• Constructing a 6-foot to 8-foot wide equestrian trail and a 5-foot to 6-foot wide
sidewalk between Bronco Drive and Sunnyside Ridge Road.
• Installing a pedestrian/equestrian crossing across PVDE near Upper Headland
Drive with flashing amber lights and necessary advanced warning signs.
• Installing two permanent radar speed units to inform drivers of their operating
speed as vehicles enter the curve from both directions.
• Installing curb reflectors and reflective striping along the curve.
The-then estimated cost of the project was $3.5 million which included the cost for
survey work, design, construction and construction management.
After considering public testimony, including presentations from Staff and members of
the public, the City Council directed Staff to revise the project and reduce the adverse
impacts on the adjacent private properties and lower the overall cost of the project by
reducing, or altogether eliminating, the retaining walls.
DISCUSSION:
Project Design Revisions
Based on City Council direction at the February 18 meeting, Staff revised the schematic
design of the project as described below:
• The widening of PVDE was reduced from 38 feet (two 13-foot wide lanes in each
direction plus a 12-foot wide center lane) to 36 feet (two 12-foot-wide lanes in
each direction plus a 12-foot-wide center lane).
• The roadway was shifted to the north at the Bronco Drive curve by approximately
8 feet in order to reduce impacts to the adjacent property located south of the
Bronco Drive curvature.
• Removal of sidewalks. A decomposed granite (DG) path is designed to serve
both pedestrians and equestrians along this stretch of PVDE.
C-2
• The design was revised to reduce the degree of grading to the maximum extent
possible, eliminating the need for retaining walls thereby significantly reducing
the cost of the project.
Neighborhood Outreach Meeting (March 10, 2020):
On March 10, 2020, Staff held a public outreach meeting with surrounding neighbors
and stakeholders to present the proposed project revisions. The revisions were widely
supported by those in attendance. However, since the design and construction of this
project would take some time, the residents requested that certain project safety
features be installed immediately as a short-term solution to alleviate some of the
challenging traffic issues. Residents requested the installation of the following
safeguards as soon as practical:
• Two permanent radar units, one on either side of the Bronco Drive curve,
showing the speed limit, as well as the operating speed of the approaching
vehicles.
• Warning signs indicating “Hidden Driveway Entry” at various locations along the
PVDE curve at Bronco Drive.
Traffic Safety Committee Meeting (April 28, 2020):
On April 28, 2020, the Traffic Safety Committee (TSC) considered the revised project
schematics presented at the March 10 neighborhood meeting, and included the
following modifications based on additional input:
• Striping changes to the middle center lane to allow access to all properties from
either direction.
• The proposed activated flashing light at the crossing was changed from amber to
red. The reason for this change was that Staff just learned about the result of the
ongoing speed analysis along arterials (including this stretch of PVDE), which
showed the 85th percentile of the speed of vehicular traffic along PVDE by
Bronco Drive to be 43 mph. This speed requires a red flashing light based on the
best engineering practices.
After considering public testimony, including presentations from Staff and the City’s
consulting engineer, the TSC moved to recommend the following to the City Council:
• Proceed with Staff’s recommended revisions.
• Install permanent radar units on either side of the Bronco Drive curve, showing
posted and actual operating speeds to drivers as soon as practical as a short-
term solution to alleviate the traffic-related issues along the PVDE curve at
Bronco Drive.
• Do not install signs indicating “Hidden Driveway Entries.” This was included in
the TSC’s recommendation because this type of sign is not standard, would likely
not be effective, and would add to the cluttering of the roadway.
C-3
Proposed Final Project Design
Based on the TSC’s recommendations, in summary, the proposed project before the
City Council this evening now consists of the following:
• Widening PVDE from 24 feet (two 12-foot-wide lanes in each direction) to 36 feet
(two 12-foot-wide lanes in each direction plus a 12-feet-wide center lane) from
Bronco Drive to Upper Headland Drive.
• Installing pedestrian/equestrian activated flashing red light at the crossing.
• Shifting the roadway to the north by approximately 8 feet to reduce impact on the
adjacent property to the south of PVDE at Bronco Drive.
• Eliminating retaining walls by reducing grading.
• Eliminating sidewalks since the DG path could serve both pedestrians and
equestrians.
• Striping the middle center lane to allow access to all properties from either
direction.
The revised project is now estimated to cost $1.5 million (Attachment A), which has
been reduced to less than half of the initial estimated cost of $3.5 million.
In addition to the above, Staff recommends the immediate installation of two permanent
radar units along PVDE on either side of the Bronco Drive curve, showing both posted
and actual operating speeds of vehicular traffic. This would serve as a short -term
safeguard to alleviate some of the challenging traffic issues along this stretch of PVDE.
The estimated cost for installing these two radar units is $30,000.
CONCLUSION:
Staff recommends the City Council direct Staff to proceed with this public safety
roadway project as recommended by the TSC and to include this project in the 5-year
CIP consisting of engineering to occur in FY 2020-21 and construction to occur in FY
2021-22.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative action is available for
the City Council’s consideration:
1. Discuss and provide direction regarding any other design option, as
deemed appropriate by the City Council.
C-4