CC SR 20200901 03 - YMCA After School Program
CITY COUNCIL MEETING DATE: 09/01/2020
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:
Consideration and possible action to receive a report on Recreation and Parks
Department’s After-School Recreational and Enrichment Programs for Fall 2020.
RECOMMENDED COUNCIL ACTION:
(1) Receive and file a report on Recreation and Parks Department’s After-School
Recreation and Enrichment Programs for Fall 2020; and,
(2) Affirm waiving rental rates for outside vendors operating the City’s After-School
Recreational and Enrichment Programs.
FISCAL IMPACT: The rental rate to use City-owned facilities by outside vendors is
proposed to be waived. This will result in a loss of $1,525/week of
potential revenue.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Daniel Trautner, Deputy Director of Recreation and Parks
REVIEWED BY: Cory Linder, Director of Recreation and Parks
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. YMCA After School Recreational Enrichment Program Flyer (page A-1)
B. Master Fee Schedule Recreation Excerpt (page B-1)
BACKGROUND AND DISCUSSION:
On March 17, 2020, in response to the COVID-19 pandemic and in accordance with
State and local health officials, the City Council adopted Resolution No. 2020-11
declaring a local emergency. This resulted in the closing of all City facilities, including
community centers and parks, and the cancellation of all City-sponsored recreational
programs and special events.
Over the past several months, the City has begun its phased reopening plan to bring
back City services and programs. As local school districts have been ordered to keep
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their campuses closed for in-person instruction and extra-curricular activities for the time
being, the City has developed a plan to provide enrichment and recreation programming
to students for Fall 2020. The City-sponsored After-School Recreational and Enrichment
Programs (Program) will be operated by the San Pedro & Peninsula YMCA.
Additionally, the Recreation and Parks Department (DRP) will restart its in-house and
independent contractor programs and classes, and utilize partnerships and privatized
rentals to provide a variety of enrichment and fitness activities.
YMCA’s After-School Recreational Enrichment Program
The YMCA’s After-School Recreational Enrichment Program will begin on September
14 and will be offered Monday through Friday from 3 p.m. to 6 p.m. for K-5 students
who reside in Rancho Palos Verdes. The program will take place outdoors only and will
not operate on days with inclement weather. Activities offered include physical exercise,
sports, games, arts and crafts, enrichment, science, technology, engineering, arts and
math (STEAM), recreation, service learning, and nature appreciation. All activities will
follow the Los Angeles County Department of Public Health’s Protocols for After School
Programing, including physical distancing, a maximum of 12 kids per group, face
coverings, cleaning and disinfecting, temperature checks, and health assessments.
At this time, the program will be offered at Hesse Park, Ryan Park and Eastview Park
for up to 48 participants. This program will be offered to Rancho Palos Verdes residents
on a first-come, first-served basis. Non-residents interested in this program will be
placed on a waiting list and will be added if the program capacity is not met during the
resident registration period. Based on demand and as capacity is met, the City may
consider expanding the program at additional park locations and to more participants.
Independent Contractor Classes
DRP is also offering a variety of classes and programs run by independent contractors
hired by the City. Classes will be geared for all ages and will focus on a variety of areas,
including sports, music, arts, crafts, fitness and language. Registration is processed
through the City’s registration platform, ACTIVENet. The City is finalizing classes with a
target rollout date of September 14. Additional classes will be added throughout the
calendar year as independent contractors and programs are identified by Staff.
These contractors are required to complete a LiveScan background check prior to
conducting any classes, as well as meet all COVID-19 protocols per the County Health
Office Order as described above.
Waiving Rental Fees
Pursuant to the City Council-adopted fee schedule, outside groups or contractors that
seek to operate programs at City-owned facilities, whether indoors or outdoors, are
required to pay a rental rate. Typically, the cost to rent field space at each park site
from 3 pm to 6 pm would be $61 per day, per field. For all three park sites the total cost
is $1,525 per week in rental revenue.
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To help keep the program affordable and to support the City’s desire to operate an
after-school program, the City is waiving the typical rental rate for programs operated by
outside vendors for fall 2020. This decision to waiver the rental rate is consistent with
the City’s Master Fee Schedule that states City-sponsored or co-sponsored recreation
programs are not assessed any fees or rental rates (Attachment B). Staff seeks the City
Council’s affirmation of this decision.
ADDITIONAL INFORMATION:
Public Outreach
To promote this new recreational program, staff has begun a public outreach campaign.
The City’s After-School Program is being promoted on the City’s website, Nextdoor,
Facebook, Instagram and Twitter pages, the Breaking News listserv, and the fall
newsletter. As more independent contractor programs are confirmed and added to the
offerings, information will be updated on these platforms.
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BELONGING ACHIEVEMENT RECREATION
After School Recreational Enrichment Program for Grades K -5 Held at Local Rancho Palos Verdes Community Parks IN PARTNERSHIP WITH THE SAN PEDRO & PENINSULA YMCA
As local school districts have made the difficult decision to keep their campuses closed for in -person instruction this semester,
you may be wondering how your child will receive the social-emotional support that they need, while you as a parent try to
meet the demands of work and home. We know that social interactions, physical activity, exercise and outdoor time are just a
few of the vital elements that children need in order to grow and thrive. The San Pedro & Peninsula YMCA, in partnership
with the City of Rancho Palos Verdes Department of Parks & Recreation, is here to support you!
Program Details
• For children entering grades Kindergarten-5th grade.
• September 14 - December 18, 2020, Monday-Friday (except where noted), 3:00pm-6:00pm, school days only.
• This program is 100% Outdoors. Program will not operate on days with inclement weather.
• Activities include physical exercise, sports, games, arts & crafts, enrichment, STEAM, recreation, service learning, nature
appreciation and so much more, all designed to maintain physical distancing.
• Adherence to all COVID-19 Safety Precautions (12 kids max per group, face coverings, cleaning & disinfecting,
temperature checks, health assessments, etc.)
Program Fees:
• Weekly Rate: $100/per child.
• Limited Financial Assistance is available. To apply, please email FA@ymcaLA.org.
• Program fees are paid every two weeks (every -other Sunday) through a recurring bank draft or funds transfer, set up by
the parent at the time of enrollment.
REGISTER ONLINE TODAY at www.ymcala.org
(click REGISTRATION in the top right-hand corner)
For more information, please contact:
Spencer Yamasaki, Associate Executive Director
310 221 3795 | SpencerYamasaki@ymcaLA.org
SAN PEDRO & PENINSULA YMCA 301 S Bandini St, San Pedro, CA 90731 | 310 832 4211 | ymcaLA.org/childcare
TOGETHER, WE MAKE POSSIBLE HAPPEN
The YMCA is a 501(c)(3) not-for-profit social services organization dedicated to youth development, healthy living and social responsibility.
Fred Hesse Jr. Community Park,
29301 Hawthorne Blvd, Rancho Palos
Verdes, CA 90275
Robert E Ryan Community Park,
30359 Hawthorne Blvd, Rancho Palos
Verdes, CA 90275
Eastview Park, 1700 Westmont Drive,
Ranchos Palos Verdes, CA 90275
PROGRAM STARTS
SEPTEMBER 14!
REGISTRATION IS OPEN!
SIGN-UP NOW!
A-1
CITY MASTER FEE SCHEDULE
EARTHQUAKE RETROFITTING:
WOOD ROOFS:
STRONG MOTION:
SENATE BILL 1473:
OTHER:
ADOPTED FEES
EFFECTIVE 11/8/2010
FACILITY RENTALS
HESSE PARK
MULTIPURPOSE ROOM (HOURLY CHARGE)
GROUP I NO CHARGE
GROUP II $35
GROUP III $59
GROUP IV $137
ACTIVITY ROOM (HOURLY CHARGE)
GROUP I NO CHARGE
GROUP II $28
GROUP III $42
GROUP IV $88
KITCHEN (FLAT FEE)
GROUP I NO CHARGE
GROUP II, III, IV $85
DANCE FLOOR (FLAT FEE)
GROUP I NO CHARGE
GROUP II, III, IV $260
LADERA LINDA
MULTIPURPOSE ROOM (HOURLY CHARGE)
GROUP I NO CHARGE
GROUP II $19
GROUP III $25
GROUP IV $59
CLASS/CRAFT/GAME ROOMS (HOURLY CHARGE)
GROUP I NO CHARGE
GROUP II $17
GROUP III $22
GROUP IV $47
KITCHEN (FLAT FEE)
GROUP I NO CHARGE
GROUP II, III, IV $52
RYAN PARK
ACTIVITY ROOM (HOURLY CHARGE)
GROUP I NO CHARGE
GROUP II $17
GROUP III $22
GROUP IV $47
FOUNDERS PARK
GROUP III $1,363
GROUP IV $1,693
RECREATION AND PARKS
PERMIT FEES SHALL BE INCREASED BY AMOUNTS AS REQUIRED BY STATE LAW TO SUPPORT THE CALIFORNIA STATE LAW STRONG MOTION INSTRUMENTATION AND SEISMIC HAZARD MAPPING
PROGRAM.
PERMIT FEES SHALL BE INCREASED BY AMOUNTS AS REQUIRED BY STATE LAW PURSUANT TO THE MITIGATION FEE ACT.
ADDITIONAL SERVICES FOR WHICH A FEE HAS NOT BEEN ESTABLISHED SHALL BE CHARGED AT THE CITY'S FULLY BURDENED HOURLY RATE.
THE NEW CALIFORNIA GREEN BUILDING STANDARDS CODE (CALGREEN) REQUIRES MANDATORY COMPLIANCE FOR ALL NEW CONSTRUCTION AS OF JANUARY 1, 2011. THEREFORE, AS OF JANUARY 1,
2011, ALL GREEN IMPROVEMENTS SUBSIDIES WILL ONLY APPLY TO PERMITS ISSUED FOR EXISTING STRUCTURES.
BUILDING AND SAFETY PERMIT FEES ASSOCIATED WITH EARTHQUAKE RETROFITTING ARE SUBSIDIZED BY 75%.
BUILDING AND SAFETY PERMIT FEES ASSOCIATED WITH REPLACING WOOD SHINGLES OR WOOD SHAKE ROOFS WITH AN APPROVED CLASS A FIRE RESISTANT ROOF COVERING ARE SUBSIDIZED BY 75%.
BUILDING AND SAFETY cont'd
ANY ASSOCIATED BUILDING AND SAFETY PERMIT FEES (PLUMBING PERMIT) FOR THE INSTALLATION OF TANKLESS WATER HEATERS, RATHER THAN STANDARD WATER HEATERS ARE SUBSIDIZED BY 50%
ANY ASSOCIATED BUILDING AND SAFETY PERMIT FEES (ELECTRICAL AND PLUMBING) FOR THE INSTALLATION OF POOL/SPA PUMPS WITH HIGH EFFICIENT MOTORS ARE SUBSIDIZED BY 50%
ANY ASSOCIATED BUILDING AND SAFETY PERMIT FEES (BUILDING AND ELECTRICAL) FOR THE INSTALLATION OF SOLAR PANELS ARE SUBSIDIZED BY 50%
ANY ASSOCIATED BUILDING AND SAFETY PERMIT FEES (BUILDING PERMITS) FOR THE INSTALLATION OF SKYLIGHTS ARE SUBSIDIZED BY 50%
Page 12 of 14 B-1
Recreation and Parks Excerpt
CITY MASTER FEE SCHEDULE
GROUP DESIGNATION DEFINITIONS
Group III: RANCHO PALOS VERDES RESIDENT/PRIVATE PARTY ACTIVITIES, RESIDENT COMMERCIAL AND RELIGIOUS ORGANIZATIONS.
Group IV: NON-RESIDENT PRIVATE PARTY ACTIVITIES, NON-RESIDENT COMMERCIAL AND RELIGIOUS ORGANIZATIONS.
POINT VICENTE INTERPRETIVE CENTER
GROUP I NO CHARGE
GROUP II $161
GROUP III $265
GROUP IV $422
KITCHEN (FLAT FEE)
GROUP I NO CHARGE
GROUP II, III, IV INCLUDED WITH MULTIPURPOSE ROOM FEE
DISHWASHING ROOM (FLAT FEE)
GROUP I NO CHARGE
GROUP II, III, IV INCLUDED WITH MULTIPURPOSE ROOM FEE
ARCH (FLAT FEE)
GROUP I NO CHARGE
GROUP II, III, IV $186
AMPHITHEATER OR LAWN (HOURLY CHARGE)
GROUP I NO CHARGE
GROUP II $190
GROUP III $294
GROUP IV $526
STAFFING FEE
GROUP I, II, III, IV $18
NOTES:
GROUP DESIGNATION DEFINITIONS
Group III: RANCHO PALOS VERDES RESIDENT/PRIVATE PARTY ACTIVITIES, RESIDENT COMMERCIAL AND RELIGIOUS ORGANIZATIONS.
Group IV: NON-RESIDENT PRIVATE PARTY ACTIVITIES, NON-RESIDENT COMMERCIAL AND RELIGIOUS ORGANIZATIONS.
FIELDS - SPORTS LEAGUE
GROUP I NO CHARGE
GROUP II $4
GROUP III $13
GROUP IV $24
FIELDS - PRIVATE PARTY
GROUP I NO CHARGE
GROUP II $37
GROUP III $55
GROUP IV $102
ROAD EVENTS
GROUP I TRUST DEP.
GROUP II TRUST DEP.
GROUP III TRUST DEP.
GROUP IV TRUST DEP.
NOTE:
OVERNIGHT CAMPING
GROUP I NO CHARGE
GROUP II, III, IV $52
NOTE:
GROUP DESIGNATION DEFINITIONS
ROAD EVENTS REQUIRE A MINIMUM $3,000,000 SINGLE LIMIT LIABILITY POLICY FOR EACH USE. HIGHER LIMITS MAY APPLY.
AN ADDITIONAL $3 PER CAMPER SHALL APPLY FOR GROUPS II, III, AND IV
SECURITY DEPOSIT: NO CHARGE FOR GROUP I, $150 FOR GROUP II, AND $250 FOR GROUPS III AND IV.
Group I: DEPARTMENT OF RECREATION & PARKS SPONSORED OR CO-SPONSORED EVENTS; OFFICIAL CITY FUNCTIONS; GOVERNMENTAL AGENCIES SERVING PENINSULA RESIDENTS, ANY ORGANIZATION
WHEN SPONSORING A PUBLIC FORUM OR CANDIDATES' NIGHT, RPV HOMEOWNERS' ASSOCIATIONS, PENINSULA SENIORS GROUPS, AND PENINSULA NON-PROFIT, CIVIC, SOCIAL, AND YOUTH
ORGANIZATIONS WITH NON-PAID MANAGEMENT.
STAFFING FEE: A PER HOUR STAFFING FEE MAY BE ASSESSED FOR REQUESTED USAGE OUTSIDE OF REGULARLY SCHEDULED HOURS OF OPERATION. OPERATING HOURS ARE SUBJECT TO CHANGE.
SECURITY DEPOSIT: A DEPOSIT OF $175 TO $800 MAY BE REQUIRED FOR FACILITY RENTALS.
MINIMUM HOURS: AS DETERMINED BY STAFF, DEPENDING ON FACILITY DEMAND, A MINIMUM BLOCK OF TIME MAY BE REQUIRED FOR FACILITY RENTALS.
INSURANCE: A MINIMUM $1,000,000 SINGLE LIMIT LIABILITY POLICY WILL BE REQUIRED FOR EACH FACILITY USE. HIGHER LIMITS MAY APPLY.
Group I: DEPARTMENT OF RECREATION & PARKS SPONSORED OR CO-SPONSORED EVENTS; OFFICIAL CITY FUNCTIONS; GOVERNMENTAL AGENCIES SERVING PENINSULA RESIDENTS, ANY ORGANIZATION
WHEN SPONSORING A PUBLIC FORUM OR CANDIDATES' NIGHT, RPV HOMEOWNERS' ASSOCIATIONS, PENINSULA SENIORS GROUPS, AND PENINSULA NON-PROFIT, CIVIC, SOCIAL, AND YOUTH
ORGANIZATIONS WITH NON-PAID MANAGEMENT.
Group II: NON-RESIDENT HOMEOWNERS' ASSOCIATIONS, AND NON-RESIDENT NON-PROFIT, CIVIC, SOCIAL, AND YOUTH ORGANIZATIONS WITH PAID MANAGEMENT.
RECREATION AND PARKS cont'd
Group I: DEPARTMENT OF RECREATION & PARKS SPONSORED OR CO-SPONSORED EVENTS; OFFICIAL CITY FUNCTIONS; GOVERNMENTAL AGENCIES SERVING PENINSULA RESIDENTS, ANY ORGANIZATION
WHEN SPONSORING A PUBLIC FORUM OR CANDIDATES' NIGHT, RPV HOMEOWNERS' ASSOCIATIONS, PENINSULA SENIORS GROUPS, AND PENINSULA NON-PROFIT, CIVIC, SOCIAL, AND YOUTH
ORGANIZATIONS WITH NON-PAID MANAGEMENT.
Group II: NON-RESIDENT HOMEOWNERS' ASSOCIATIONS, AND NON-RESIDENT NON-PROFIT, CIVIC, SOCIAL, AND YOUTH ORGANIZATIONS WITH PAID MANAGEMENT.
MULTIPURPOSE ROOM (HOURLY CHARGE, INCLUDES USE OF KITCHEN & DISHWASHING ROOM)
Page 13 of 14 B-2
CITY MASTER FEE SCHEDULE
Group III: RANCHO PALOS VERDES RESIDENT/PRIVATE PARTY ACTIVITIES, RESIDENT COMMERCIAL AND RELIGIOUS ORGANIZATIONS.
Group IV: NON-RESIDENT PRIVATE PARTY ACTIVITIES, NON-RESIDENT COMMERCIAL AND RELIGIOUS ORGANIZATIONS.
RESOLUTION NO. 2015-36 AMENDING RESOLUTION 2010-77 TO ADOPTED FEE
MODIFY PARKING RATES CHARGED AT ABALONE COVE PARKING EFFECTIVE 7/15/2015
ABALONE COVE PARKING - CAR
First 30 minutes free
$6 30 min to 2 hours
$12 > 2 hours
ABALONE COVE PARKING - BUS $55
ABALONE COVE PARKING - SENIORS NO CHARGE
ABALONE COVE PARKING - DISABLED RATE NO CHARGE
ADOPTED FEES
EFFECTIVE 11/8/2010
REACH
REACH - MONDAY ACTIVITIES REMOVE
REACH - WEDNESDAY ACTIVITIES REMOVE
REACH - SATURDAY ACTIVITIES REMOVE
REACH - WEEKDAY EVENING ACTIVITY **$8
REACH - WEEKDAY EVENING ACTIVITY WITH MEAL **$10
REACH - WEEKEND TRIPS ***
** NON-RESIDENT FEES ARE 150% OF RESIDENT FEES
PVIC ADMISSIONS
PVIC ADMISSION - CHILD REMOVE
PVIC ADMISSION - ADULT REMOVE
PVIC ADMISSION - SENIOR REMOVE
MISCELLANEOUS - HOURLY CHARGE
PRIVATIZED INSTRUCTION - REGULAR HOURS $15
PRIVATIZED INSTRUCTION - OTHER HOURS $24
OUTDOOR CLASSES/TENNIS INSTRUCTION $10
MISCELLANEOUS - FLAT CHARGE
RANGER-LED PUBLIC NIGHT HIKE $7/PERSON
RANGER-LED PRIVATE NIGHT HIKE $200/GROUP
SELF-LED NIGHT HIKE (ANNUAL CHARGE)$75
SILENT FLYER PERMIT (ANNUAL CHARGE)$10
SCORCH REMOTE HELICOPTER PERMIT (ANNUAL CHARGE)$10
DOCENT-LED HIKES
CHILD HIKER $1
ADULT HIKER $2
*** REACH WEEKEND TRIPS VARY IN COST DEPENDING UPON VENUE ADMISSION COSTS, TRANSPORTATION COSTS AND THE NUMBER OF CITY STAFF MEMBERS REQUIRED TO FACILITATE THE EVENT.
THE FEE FOR EACH EVENT SHALL BE CALCULATED BY USING THE FOLLOWING FORMULA: SUM OF THE MINIMUM HOURS FOR THE EVENT MULTIPLIED BY THE HOURLY RATE OF PAY OF EACH CITY STAFF
MEMBER ASSIGNED TO THE EVENT, PLUS MILEAGE (CALCULATED BY MULTIPLYING THE IRS MILEAGE RATE TIMES THE NUMBER OF ROUND-TRIP MILES) TO OBTAIN SUBTOTAL. THE SUBTOTAL SHALL BE
DIVIDED BY THE MAXIMUM NUMBER OF PARTICIPANTS FOR THE EVENT TO OBTAIN SUBTOTAL PER PARTICIPANT. SUBTOTAL PER PARTICIPANT WILL THEN BE ADDED TO THE COST OF ADMISSION TICKET
(IF APPLICABLE) TO OBTAIN THE FEE THAT WILL BE CHARGED FOR EACH SUCH EVENT.
RECREATION AND PARKS cont'd
Group II: NON-RESIDENT HOMEOWNERS' ASSOCIATIONS, AND NON-RESIDENT NON-PROFIT, CIVIC, SOCIAL, AND YOUTH ORGANIZATIONS WITH PAID MANAGEMENT.
Page 14 of 14 B-3