County of Los Angeles - FY2021-013 PARTICIPANT AGREEMENT BY AND BETWEEN THE
COUNTY OF LOS ANGELES
AND PARTICIPATING ENTITIES FOR THE
LOS ANGELES REGION - IMAGERY ACQUISITION CONSORTIUM 6
("LARIAC6") PROJECT
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PARTICIPANT AGREEMENT BY AND BETWEEN THE COUNTY OF LOS ANGELES
AND PARTICIPATING ENTITIES FOR THE
LOS ANGELES REGION — IMAGERY ACQUISITION CONSORTIUM 6 ("LARIAC6") PROJECT
This Participant Agreement (Agreement) is made and entered into by and between the
County of Los Angeles (County), a political subdivision of the State of California, and City of
Rancho Palos Verdes, a California city, special district, agency, or educational institution
Each individual city, district, educational institution, or agency is referred to herein individually
as a "Participating Entity" and collectively as the "Participating Entities" The County and the
Participating Entities are hereinafter referred to collectively as the "Parties" and each
individually as a "Party"
A WHEREAS, County has planned to acquire new digital orthogonal and oblique
aerial imagery in the winter of 2020 Project,
B WHEREAS, County has become aware that various Participating Entities have
similar projects currently underway or plans to undertake similar projects in the near future,
C WHEREAS, in order to avoid the duplication of efforts and costs by the Parties,
the Parties desire to pool their resources to collectively undertake the Project, and
D WHEREAS, the Parties intend to participate in the Project upon the terms and
conditions set forth herein below
NOW, THEREFORE, in consideration of the mutual covenants herein set forth
and the mutual benefits to be derived therefrom, the Parties agree as follows
1 Purpose
The purpose of this Agreement is to provide a vehicle for the collective
participation in the Project by the Parties The Project shall focus on the acquisition of
certain aerial imagery digital data which may include, but are not limited to, products listed
in Attachment A ("Digital Data") It is the intent of the Parties that Digital Data shall be
acquired under this Agreement for areas within the County of Los Angeles covered by the
jurisdictions of the Parties
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2. Responsibilities of the_County
A. Identify and provide specifications for Digital Data (or their derivatives) to
the contractors hired to complete the Project.
B. Develop all necessary procurement documents for necessary services to
be provided by one or more qualified contractors in connection with the
acquisition and administration of the Digital Data.
C. Select the most qualified contractor or contractors to provide the
necessary services in connection with the acquisition and administration of the
Digital Data and thereafter, manage the entire acquisition and administration of
the Project.
D. With the assistance of one or more selected contractors, provide Quality
Control (QC) for all Digital Data delivered under this Agreement.
E. Arrange for the delivery of the Digital Data (or portions thereof) to the
Participating Entity upon Project completion.
F. Provide monthly reports to the Participating Entities on the status of the
Project.
3. The Participating Entity Has the Right to
A. Participate in identifying and providing technical specifications for the
Digital Data (or their derivatives).
B. Provide currently available geodetic points (with necessary standards and
accuracy) for County's QC process.
D. Acquire additional digital aerial products from the contractors through this
Agreement, provided that a Statement of Work is provided. County assumes no
liability for the completion of these products.
4. Mutual Responsibilities; Maximum Contribution
The Parties shall be mutually responsible for the following:
A. Financing the acquisition and administration of the Digital Data including,
but not limited to, costs related to QC and the subsequent distribution thereof.
The total cost of such acquisition and administration (Total Cost) shall be
allocated among the Parties and the Participating Entities. The portion of the
Total Cost allocated to a Party hereunder shall be hereinafter referred to as the
Party's "Maximum Contribution." Each Participating Entity will transfer its
Maximum Contribution to a LARIAC account which has been established by the
County for this Project (LARIAC Account) and as further described in Paragraph
5 of this Agreement.
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The Maximum Contribution of the Participating Entity shall be $36,190.
B. In the event the Project is terminated for any reason before the execution
of any contract with a contractor for the provision of goods and/or services in
connection with the Project, each Participating Entity shall be refunded its
Maximum Contribution (or such portion of the Maximum Contribution as shall
have been paid to the County by such Participating Entity) in its entirety.
5. Payment of Maximum Contribution; Administration of LARIAC Account
A. A Participating Entity shall have the following options in paying its
Maximum Contribution to the County hereunder:
The Participating Entity may elect to pay its Maximum Contribution
to County in its entirety upon execution of this Agreement.
ii. The Participating Entity may elect to pay its Maximum Contribution
to County as follows: (a) fifty percent (50%) of the Maximum
Contribution upon its execution of this Agreement; and (b) fifty
percent (50%) upon delivery of the Digital Data to the Participating
Entity.
B. The LARIAC Account established by the County in connection with the
Project, shall be subject to the following:
All funds held in the LARIAC Account shall be used solely for the
payment of contractors selected by County to provide goods and
services in connection with the Project.
ii. Any funds held in the LARIAC Account not expended upon the
completion of the Project or the termination of this Agreement shall
be held, administered, and returned to Parties based on their
prorated contribution to the total costs of the Project.
6. General Terms and Conditions
A. This Agreement shall take effect upon execution and shall remain in effect
through final delivery of all Digital Data and through the duration of the license-
use term.
B. The term of this Agreement may be extended by an Amendment to this
Agreement.
C. It is the intention of the Parties that the Participating Entity shall receive.
with the delivery of the Digital Data, an unlimited irrevocable perpetual, royalty-
free license. The license may be used to, modify, edit, reuse, reproduce,
translate. create derivatives, compile, other works based upon the Digital Data,
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and combine the data with other contents selected by the Participating Entity in
its own operation, with an unlimited number of seats; including, but not limited to
Internet and intranet applications, copying, and printing.
D. The Participating Entity shall have the right to transfer, sublicense, and
distribute any form of media either now known or hereinafter desired the Digital
Data to its subcontractors or consultants on projects which are outsourced from
its own operations. In this connection, the Participating Entity shall require each
subcontractor or consultant to whom the Digital Data is transferred to execute a
written acknowledgement and agreement to abide by such Participating Entity's
license to use the Digital Data. Such acknowledgement and agreement is
provided in Attachment B (Los Angeles Regional Imagery Acquisition Consortium
(LAR-IAC) 6 Authorized User Confidentiality and Non-Disclosure Agreement).
E. Notwithstanding any provision of this Agreement to the contrary. a
Participating Entity shall not have the right to sell, resell, or otherwise transfer its
license to use the Digital Data to any other person or entity.
F. This Agreement may be amended or modified by County only after
collaboration and consultation with the Participating Entities.
G. Nothing in this Agreement shall be construed to give any person or entity,
other than the Parties hereto, any legal or equitable right, remedy, or claim under
or in respect to this Agreement or any provision herein contained. This
Agreement and the provisions hereof are intended to be and are for the sole and
exclusive benefit of the Parties.
H. No Party may terminate its participation under this Agreement after the
execution of contract(s) for the acquisition of the Digital Data without the prior
written consent of County.
Any other California city, special district, agency, or educational institution
may become a Participating Entity under this Agreement if:
(i) Such entity executes this Agreement, and
(ii) Such entity makes its Maximum Contribution to County as provided
for under this Agreement. Any such contribution shall be deposited
into the LARIAC Account and administered in accordance with sub-
paragraph 5.B of this Agreement.
J. This Agreement may be executed in counterparts and the signed
counterparts shall constitute a single instrument. The signatories to this
Agreement represent that they have the authority to bind their respective party to
this Agreement.
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IN WITNESS WHEREOF, the parties have executed this Participant Agreement
for the Los Angeles Region — Imagery Acquisition Consortium 6 Program on the date
indicated below.
PARTICIPANT ENTITY COUNTY OF LOS ANGELES
City of Rancho Palos Verdes INTERNAL SERVICES DEPARTMENT
op . .
By: fBy:
Date: 201.0 8V4/20
Date: 220
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ATTACHMENT A
DIGITAL DATA
All data will be acquired in 2020 unless otherwise noted.
Orthogonal Imagery
• 4-band orthogonal imagery (including color infrared) at 4-inch resolution in the urban
areas, and 9-inch in the National Forest (Map 1).
• Multiple formats (TIFF. JPEG2000, and compressed ECW).
• 3-band orthogonal imagery acquired 1-2 times a year (3-inch resolution) for internal use
— provided as an image service.
Oblique Imagery
• 3-band color oblique imagery at 4-inch resolution (Map 2).
• Online hosted access for desktop and mobile devices.
Building Outlines
• Building outlines updated for all buildings over 300 square feet.
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ATTACHMENT B
LOS ANGELES REGIONAL
IMAGERY ACQUISITION CONSORTIUM (LAR-IAC)4, LAR-IACS, LAR-IAC6
AUTHORIZED USER
CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT(NDA)
1. Pictometry International Corp.,a Delaware company with offices at 25 Methodist Hill Drive,Rochester,NY 14623
("Pictometry").and the County of Los Angeles("County")have entered into that certain agreement dated December 3,
2013 as amended from time to time("Agreement")for delivery of licensed digital mapping data and software
("Licensed Products")to the County. Under the Agreement,certain governmental entities("Authorized Entities"),
including County Departments and non-County Authorized Participants,which participate in the LAR-IAC may be
granted copies of or otherwise provided access to the Licensed Products through a Participant Agreement.
2. Pursuant to Paragraph 11.2(Authorized Users)of the Agreement.Licensed Products may only be accessed or
otherwise used by an Authorized User,which includes any contractor or consultant of an Authorized Entity using the
Licensed Products either at the facilities of such Authorized Entity or for any Project(as defined below)of such
Authorized Entity.
3. The undersigned is an Authorized User of an Authorized Entity under the Agreement and desires to use the Licensed
Products solely for internal,noncommercial use and for purposes no greater than reasonably needed to achieve the
objectives of an actual project undertaken in connection with the relationship with the Authorized Entity("Project").
4. The undersigned Authorized User understands and agrees that the Licensed Products contain proprietary,trade secret
and/or confidential information("Confidential Information")of Pictometry. Therefore,by signing this Authorized
User Confidentiality and Non-Disclosure Agreement("NDA").the Authorized User agrees to use the Licensed
Products solely for the Project,which is a nonexclusive,nontransferable and non-assignable right.from the effective
date of this NDA until the expiration or termination of the Project for which the undersigned Authorized User was
engaged by the particular Authorized Entity.
5. Pictometry and the County acknowledge that the Agreement and certain information and documentation(collectively,
"Records")may be subject to public record requests(e.g..California Public Record Act Request or Freedom of
Information Act Request)or other compelled legal disclosure requests(e.g.,a subpoena or warrant)(collectively,
"Compelled Disclosure Requests"). Should the Authorized Entity reasonably believe that Records,in whole or in part,
are subject to production via a valid,properly submitted Compelled Disclosure Request.the Authorized Entity will
promptly notify County and Pictometry of such request providing five(5)days advance notice prior to producing any
of the requested Records. Pictometry explicitly reserves the right to object to any such production and to pursue any
and all remedies it has in both law and in equity to prevent the release of such Records. The Authorized User and the
Authorized Entity,at Pictometry's expense,shall reasonably cooperate with Pictometry in connection with the
foregoing.
6. The undersigned Authorized User agrees to protect and maintain any Confidential Information the Authorized User is
given access to under this NDA using at least the same protections and to the same extent the Authorized Entity uses to
protect and maintain its own confidential information of a similar nature.
7. To the extent any Confidential Information that is not in the public domain is revealed through the operation or other
use of the Licensed Products,the Authorized User agrees that it will not make use of,disseminate or in any way
disclose such Confidential Information without the County's prior written consent,which County may first need to
obtain from Pictometry.
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IN WITNESS WHEREOF,the undersigned Authorized User,by his/her authorized signature,agrees to all terms and
conditions of this NDA as of the date set forth below.
AUTHORIZED USER:
Sienature: Address:
Name: •
Organization: City/Zip:
Date: Phone:
AUTHORIZED BY:
Signature: Date:
Name: Authorized Entity:
Title: County's Project Director:
Note:Submit completed form and a copy of the contract between the Authorized Entity and the Authorized User
that details the"Project"to Dr.Steven Steinberg,LARIAC Project Director,at SSteinberg(a isd.lacountv.2ov and
Cc'Christine Lam,LARIAC Project Manager,at CLam2(a isd.lacountv.2ov for review and approval.
•
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Map 1: Areas for Orthogonal Imagery Products
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Map 2: Areas for Oblique Imagery Products
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ATTACHMENT C
40 OF LOS 44,0
��® ®t, County of Los Angeles
. =, ®: INTERNAL SERVICES DEPARTMENT
9150 Imperial Hwy.
o+uFORN�' Downey, California 90242
SELWYN HOLLINS Telephone: (323)267-2103
Interim Director FAX: (323)264-7135
"To enrich lives through effective and caring service'
January 21. 2020
Douglas Willmore
City Manager
City of Rancho Palos Verdes
Dear Douglas Willmore,
LOS ANGELES REGION IMAGERY ACQUISITION CONSORTIUM (LARIAC6)
Established in 2005, the Los Angeles Region Imagery Acquisition Consortium (LARIAC) has
delivered highly accurate digital aerial imagery and elevation datasets to participants at
substantial cost savings, and has become a national model for collaborative data acquisition.
LARIAC participants have included 52 cities, 27 County departments, 16 local. state, and
federal agencies, and seven educational institutions.
To ensure the currency of the aerial imagery. we are working with consortia members to plan
and initiate the next LARIAC cycle — LARIAC6. This document describes LARIAC, highlights
its benefits, provides a status update, and discusses the proposed scope. schedule, and cost.
Your portion of the cost of LARIAC6 will be $36,190, which is the same cost as LARIAC5.
To conserve paper, we will also E-mail a digital copy of this letter and Participant Agreement
to current LARIAC participants.
LARIAC BACKGROUND
LARIAC is a consortium of the County of Los Angeles, in partnership with cities and agencies,
which collaboratively acquires valuable digital aerial data, including imagery and elevation data.
Leveraging the combined buying power of the member agencies, LARIAC reduces costs,
enabled participants to acquire more data than would be possible individually and provides
consistent and comparable data over time.
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LARIAC6
January 21, 2020
Page 2
The LARIAC Website (http://egis3.Iacounty.gov/dataportal/lariac/) provides comprehensive
information about the project, including detailed data descriptions and samples, product guides,
documentation, and agreements.
DIGITAL AERIAL IMAGERY AND ELEVATION BENEFITS
Digital aerial imagery and elevation data provide valuable support for decision making within
agencies, as well as cost savings for operations. High quality image data enables staff to make
virtual site visits that improves and may replace field work, reducing information collection
costs. Some examples include:
• Public Safety: Fire and Police personnel can plan for and "see" the location of incidents
and addresses, improving dispatch, crime analysis, incident response, and officer
safety.
• Public Works: Reduces the need for field visits, supports traffic and pavement
management, storm drain and flood protection, and enhances project planning and
infrastructure management.
• Planning: Improves code enforcement, site plan review, and understanding impacts of
new projects.
• Economic Development: Improves outreach to businesses by providing detailed site
information for potential developments and surrounding areas.
• Disaster Planning and Response: Improves planning and response before, during,
and after disasters, providing a foundation for a Common Operating Picture.
• Community Outreach: Improves communication with residents by providing a picture
of the area of discussion. increasing citizen engagement.
• Operational Efficiency: A consistent view of a city or agency supports collaboration,
integration, and efficiency to lower operational costs.
LARIAC BENEFITS
High resolution data provided through LARIAC data offers key benefits when compared to
aerial imagery from online providers ("free mapping websites" like Google or Bing), and off-the-
shelf vendors. These include:
• Enhanced resolution (4-inch rather than 1-foot) shows greater detail and provides more
information (you can see manhole covers and road striping);
• Unparalleled accuracy (+/- 2-feet accuracy) ensures information captured from the
imagery is in the right location, supporting facilities management, planning, and
operations;
• Breadth of products (orthogonal and oblique imagery. building footprints. and elevation
data) to support of city or agency's business needs;
• Multiple access methods, including desktop, handheld, and mobile, as well as local and
remotely hosted solutions to eliminate agency hardware and software costs;
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LARIAC6
January 21, 2020
Page 3
• Variety of formats and compressed formats to enable use within existing applications in
the field:
• Historical data from previous LARIAC image acquisitions to assess change over time;
and
• Complete control of LARIAC data products, including availability for use by your
contractors. LARIAC participation allows for data use and deployment across your entire
agency in all applications. from planning to emergency services to public works.
One of the key benefits of LARIAC is cost sharing, which lowers costs as more cities and
agencies participate. Cost savings are passed back to participants in the form of additional
data products, more frequent image capture and maintaining the price point over time. The
more participants join, the lower the cost.
To date, 102 cities, County departments. agencies. and educational institutions have benefited
from these cost savings.
LARIAC6
LARIAC is in its sixth round (LARIAC6) of digital aerial data acquisition, scheduled for winter
2020 with delivery by December 2020.
LARIAC6 will update its highly accurate orthogonal and oblique imagery with color infrared, as
well as derived data including building outlines. Elevation data, which was acquired in 2016 as
part of LARIAC4, will not be updated.
Additionally, high resolution (3-inch) normal color imagery acquisitions each spring and fall
began in late LARIAC5 (2019) and are planned to continue in LARIAC6.
LARIAC6 Product List
Orthogonal Imagery
• 4-band orthogonal imagery (including color infrared) at 4-inch resolution in the urban
areas. and 9-inch in the National Forest.
• Multiple formats (TIFF. JPEG2000, and compressed ECVV).
• 3-band orthogonal imagery acquired 1-2 times a year (3-inch resolution) for internal use
— provided as an image service.
Oblique Imagery
• 3-band color oblique imagery at 4-inch resolution.
• Online hosted access for desktop and mobile devices.
Building Outlines
• Building outlines updated for all buildings over 300 square feet.
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LARIAC6
January 21, 2020
Page 4
Additional Data Product(s) as Feasible
Hosted Solution
• EagleView CONNECTExplorer and CONNECT Products (e.g. EagleView for Esri Web
AppBuilder, Integrated Pictometry Application).
• Image service provided as WMS, WMTS, TMS, and Esri REST
GIS Viewer Access
• Enhanced access to the LARIAC data, current parcel information, other County GIS
data, and mapping and GIS tools through the County's GIS Viewer.
The table below shows the various LARIAC data acquisitions.
2006 2008 2011 2014 2017 2020
- _ (L1) (L2) (L3) (L4) (L5) (L6)
Orthogonal Imagery(4-inch) X X X X X X
(including (including (including (including
` "•..--- ' Infrared) 2012 and Infrared Infrared
�. r - 2103 1-foot imagery and imagery in
„, 44,-; imagery) multiple 2020 and
1 . • acquisitions multiple
y, per year) acquisitions per
i • year through
s 2022)
Oblique Imagery X X X X X • X
.
.y
Building Outlines X X X X
(400 sq ft) (400 sq ft) (300 sq ft) (300 sq ft)
ritg",,,,... ,,.7 -a. 4' - i
t - 41.44' J :.�
1•rpt .+,►I
417
Elevation Data X X
.b
\ _ 1.
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LARIAC6
January 21. 2020
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Derived Data (tree canopy, X X X
solar insolation, slop,
hillshade, height model, land
cover. etc.)
LARIAC6 COSTS
While final costs will be determined upon contract execution, we anticipate that overall
LARIAC6 contract costs will be approximately the same as LARIAC5, based upon the addition
of multiple acquisitions per year offsetting the elimination of terrain data acquisition.
Your portion of the cost of LARIAC6 will be $36,190. To provide funding flexibility, the County
can accept payments over two fiscal years to reduce the budget impact of a single, large
payment.
LARIAC6 PARTICIPATION
We look forward to your city's participation in LARIAC6. If your agency is interested in joining
LARIAC6, please complete, sign, and return the attached "Letter of Intent" on your business
letterhead. We recognize this Letter of Intent is subject to final approval by your City Council or
authorizing Board of Directors.
To confirm your city/agency's commitment to participating in funding LARIAC6, complete and
return the attached "Participant Agreement," authorizing the County to invoice your city/agency
for the initial payment.
Please return either the signed "Letter of Intent" or "Participant Agreement" to:
Attention: Steven Steinberg
County of Los Angeles
Internal Services Department
Mailstop #3
9150 Imperial Highway
Downey, CA 90242
If you have any questions, please contact one of us below:
LARIAC Project Director LARIAC Project Manager LARIAC Outreach Coordinator
Steven Steinberg Christine Lam Nick Franchino
(562) 392-7126 (562) 940-3844 (213) 893-0881
SSteinberg(ci)isd.lacountv.gov CLam2(a�isd.lacountv.dov NFranchinoc..planning.lacounty.gov
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LARIAC6
January 21, 2020
Page 6
Sincerely,
Steven J. Steinberg, Ph.D.. GISP
Geographic Information Officer (GIO)
County of Los Angeles
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