CC SR 20200707 I - Hawthorne and Via Rivera Pole Purchase
CITY COUNCIL MEETING DATE: 07/07/2020
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to purchase traffic signal poles and mast arms for the
proposed traffic signal at the intersection of Hawthorne Boulevard and Via Rivera.
RECOMMENDED COUNCIL ACTION:
(1) Approve the purchase of traffic signal poles, mast arms, and associated
hardware, including delivery, in the not-to-exceed amount of $62,172, for the
proposed traffic signal at the intersection of Hawthorne Boulevard and Via
Rivera.
FISCAL IMPACT: The project is included in the Fiscal Year 2020-21 Capital
Improvement Program (CIP)
Amount Budgeted: $342,000
Additional Appropriation: $N/A
Account Number(s): 211-400-8838-8101 (Street Lighting Fund-Capital Equipment Purchase)
ORIGINATED BY: Charles Eder, PE, Senior Engineer
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. McCain, Inc. Purchase Quote (page A-1)
BACKGROUND AND DISCUSSION:
Over the years, Staff has been contacted by residents requesting the installation of a
traffic signal at the intersection of Via Rivera and Hawthorne Boulevard. Residents have
expressed concerns regarding the left turn maneuver from Via Rivera onto northbound
Hawthorne Boulevard due to the geometry of the intersection and excessive speed of
vehicular traffic along Hawthorne Boulevard.
On February 18, 2020, the City Council directed Staff to prepare engineering drawings
for the installation of a traffic signal at this intersection. Subsequently, Staff entered into
a professional service agreement with Willdan for the preparation of the design
1
drawings for this project. The schematic design drawings for this traffic signal were
completed in May 2020. These drawings have identified the specific size of poles and
mast arms which are needed for the project.
Since the delivery time for the traffic signal poles and mast arms typically takes up to 22
weeks, Staff requests authorization to order these items while the final plans are being
prepared. Staff prepared a request for proposals (RFP) to receive quotes for the
purchase and delivery of these items and to store them safely until the design is
complete and the project can be constructed. This action will minimize the number of
days required to complete the construction portion of this project, as the poles and mast
arms will be available when construction of this project begins. Willdan will continue to
complete the design of the construction bid package and coordinate any utility
relocation activities with franchised utilities.
Traffic Signal Pole Estimates
Staff requested quotes for the poles and mast arms and received three bids on May 13,
2020. The bids are shown in the table below. After careful review of the bid documents,
the apparent lowest bid was by McCain, Inc.
Hawthorne Blvd & Via Rivera Traffic Signal Poles
Contractor Bid Amount
JTB Supply Company $72,471.67
McCain, Inc. $62,171.26
Imperial Pipe $70,381.75
Staff requests City Council authorization to open a purchase order in the amount of
$62,171.26 to acquire these items. This price includes the required hardware and
delivery of the items. The final engineering plans are scheduled to be completed by end
of summer 2020. Subsequently, the project will be advertised for construction and the
substantial completion of the project is anticipated by early winter 2020.
Project Budget
The budget table appears below:
8838 - Project Cost Summary
Description Budget Notes
Original Budget 25,000.00
Additional Appropriation 342,000.00 FY20-21 Budget
Total Project Budget 367,000.00
Project Costs: Committed
YTD
Expenses Balance
2
8838 - Project Cost Summary
Description Budget Notes
8005 Engineering Design 24,420.00 15,168.00 9,252.00
Design began in
February 2020 and is
ongoing
8101 Capital Equipment Purchase 62,172.00 - 62,172.00 Pending approval
CC 7/7/2020
8802 Construction 254,828.00 - 254,828.00
8006 Inspection 25,000.00 - 25,000.00
Total Project Costs 366,420.00 15,168.00 351,252.00
Project Balance $ 580.00 $ 15,168.00
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Do not proceed with the purchase order at this time, wait until the engineering
design is complete and include the purchase of these items in the bid documents
for the construction of this project.
2. Take other action, as deemed appropriate.
3
____________________________________________
QUOTATION
Estimator:Jennifer Phelan
Quote #:JLP051320A (760)734-5050
Agency:Rancho Palos Verdes jennifer.phelan@mccain-inc.com
Job Name:Signal Poles - Hawthorne Blvd and Via Rivera
Bid Date:5/13/20
Bid Item Qnty Description Price Extension
1 LOT OF SIGNAL POLES $54,129.00 $54,129.00
1 TYPE 15TS
1 25' SMA FOR 18/19-2-100
1 30' SMA FOR 18/19-2-100
2 19-2-100
2 50' SMA FOR 28/29-5-100
2 29-5-100
4 15' LUMINAIRE MAST ARM
1 15' LUMINAIRE MAST ARM - ROTATED
90 DEGREES
1 OFFLOADING $2,900.00 $2,900.00
INCLUDES ANCHOR BOLTS
QUOTED PER 2018 CALTRANS SPEC
INSPECTION OF POLES IS NOT
INCLUDED
18 WEEK ESTIMATED LEAD TIME
POLE OFFLOADING TO ONE DROP
LOCATION
*quoted based on current provided plans.
Changes will require rebuild
9.5% TAX $5,142.26
Reference Total $62,171.26
Prices firm for 30 days. Freight included. Add sales tax.
Sale is subject to McCain's standard terms and conditions.
The information transmitted is intended only for the person or entity to which it is addressed and may
contain confidential and/or legally privileged material. Any review, retransmission, dissemination or
other use of, or taking of any action in reliance upon, this information by persons or entities other
than the intended recipient is prohibited.,
If you received this in error, please contact the sender and delete the material from any computer.
A-1