CC SR 20200616 D - Sheriff's Law EnforcementCITY COUNCIL MEETING DATE: 06/16/2020
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA TITLE:
Consideration and possible action to approve the Los Angeles County Sheriff’s
Department Service Level Authorization for Fiscal Year 2020-21.
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to sign the Los Angeles County Sheriff’s Department
Service Level Authorization for Fiscal Year 2020-21 at an estimated total City
annual cost of $7,081,046.51.
FISCAL IMPACT: $7,222,400.00 is included in the FY 2020-21 budget for the Sheriff’s
general law enforcement services, including Community Resource
Team deputies serving throughout the City/Peninsula. Included in
this cost is $130,500.00 used for Public Safety - Special Programs
in directed patrols and traffic control.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 101-400-6110-5101 (Prof/Technical Service)
101-400-6120-5111 (Traffic Control)
101-400-6120-5112 (Coastal Area Patrol)
101-400-6120-5113 (Western Ave Patrol)
101-400-6120-5114 (Summer Evening Patrol)
101-400-6120-5115 (Supplemental Patrol)
ORIGINATED BY: Shane Lee, Administrative Analyst
REVIEWED BY: Karina Bañales, Deputy City Manager
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. LASD Contract City Law Enforcement Service Agreement (page A-1)
BACKGROUND AND DISCUSSION:
The City of Rancho Palos Verdes contracts with the Los Angeles County Sheriff’s
Department (LASD) for law enforcement services and has a fixed percentage-only
formula cost-sharing model with the Peninsula cities of Rolling Hills Estates and Rolling
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Hills. In 2014, the three contract cities agreed to migrate from a variable formula to
calculate annual cost-sharing of the Sheriff’s services to a fixed percentage-only
formula. The Sheriff’s general law enforcement services costs are portioned along with
the following formula: Rancho Palos Verdes (68%), Rolling Hills Estates (28%), and
Rolling Hills (4%).
The Service Level Authorization (Attachment A), also known as Form SH-AD 575 Form
(Form), delineates the unit breakdown and associated costs. The City Council approved
a LASD contract in FY 2019-20 for a term of five years (until FY 2024-25). The City is
now entering the second year of the five-year term. At this time, the City Council is
being asked to consider the rate increase for the FY 2020-21 service levels, as
described below.
Rate Increases
Each year, the City Council approves an annual Service Level Authorization specifying
service levels and types of law enforcement services provided to the City for the next
fiscal year.
The City’s FY 2019-20 total expected contract cost was $6,990,976.58 for general law
enforcement services, including $307,847.40 for Preserve enforcement services from
July 2019 to January 2020. As of May 2020, the total cost for law enforcement services
was $5,574,180.17.
The City’s total expected FY 2020-21 contract cost is $7,081,046.511 for general law
enforcement services, including total liability costs. This contract differs from the
previous fiscal year in that it has removed the two Non-Relief Preserve Deputies and
includes a unit rate increase. The unit rate increase is approximately 5.5% for Deputy
Sheriff Units, 6%2 for the Surveillance and Apprehension Team (SAT) detectives
(Bonus Deputy Sheriff Units) and Motor Deputy, and 7.1% for the Grant Deputy
Generalist. In addition, the Liability Trust Fund surcharge increase d 0.5%, from 11% to
11.5%, for a total of $730,332.153 (up from $691,877.86 in FY 19-20). The Liability Trust
Fund is incorporated into the assessed Sherriff’s staff costs, but may be returned to
11% as described in the next paragraph.
In April 2020, the City Manager sent a letter to the Los Angeles County Board of
Supervisors in coordination with the California Contract Cities Association to consider
freezing contract rate increases and the Liability Trust Fund surcharge increase for FY
1 The City’s total expected contract cost for FY 2020-21 is $7,049,292.94 with the
deferment of the increase to the Liability Trust Fund Surcharge.
2 The SAT detectives and Motor Deputy Units would increase by 5.5% with the
deferment to the Liability Trust Fund Surcharge.
3 LASD’s Contract Law Enforcement Bureau is expected to resend a new draft of the
SH-AD 575 Form that will reflect a Liability Trust Fund Surcharge of 11% instead of the
given 11.5%. The increase of 11.5% reflects the available SH-AD 575 Form for the
purposes of this report. The total increase at 11% will be $698,578.58.
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2020-21. The status of the request to defer the unit rate increase has not yet been
established and is pending approval by the Board of Supervisors. However, the Liability
Trust Fund surcharge increase has been deferred, as indicated by the California
Contract Cities Association and the Los Angeles sheriff’s Department. Staff will return to
City Council with any updates and additional information on this request. As such, the
table below assumes the costs of the rate increases.
The general law enforcement service level remains the same as those in FY 2019-20,
with the exception of the decrease in the two Deputy Sheriff Service Units (Non-Relief
Only) that were used at the Preserve, which were replaced with City Staff Park Rangers
in January 2020.
The table below breaks down the Sheriff’s contract costs, with more detail in the section
below.
FY 2020-21 Los Angeles Sheriff’s Department Contract Costs
General Law Enforcement
Deputy Unit positions labeled as “Non-Relief” are 40-hour work week units whose
positions are not filled when the deputy is off duty. Positions labeled as “56-Hour Unit”
are units whose positions are always filled, and they are scheduled for seven days with
complete coverage. The Peninsula contract cities’ Community Response (CORE) Team
deputies are under this categorization.
The “Bonus” Deputies are the SAT detectives. These detectives focus on investigating
burglary cases on the Peninsula. In FY 2015-16, the City Council authorized funding to
contribute to this regionally-shared detective team.
Deputy Sheriff (56-Hour Unit)10.70 450,886.00$ 4,824,480.20$ 51,851.89$ 554,815.22$ 5,379,295.42$
Deputy Sheriff (Non-Relief)1.36 292,783.00$ 398,184.88$ 33,670.05$ 45,791.26$ 443,976.14$
Deputy Sheriff (Non-Relief)2.04 314,114.00$ 640,792.56$ 36,123.11$ 73,691.14$ 714,483.70$
Growth/Grant Deputy Unit
Grant Deputy Generalist (Non-Relief)1.36 201,220.00$ 273,659.20$ 23,140.30$ 31,470.81$ 305,130.01$
Supplemental Position
Motor Deputy (Non-Relief)0.68 314,114.00$ 213,597.52$ 36,123.11$ 24,563.71$ 238,161.23$
Total Service Units Cost 6,350,714.36$
Total Liability Cost 730,332.15$
7,081,046.51$ Total Cost for Service Units (incl. Liability)
Deputy Sheriff Service Unit
(BONUS) - Surveillance and
Apprehension Team
Total Units Rate per Unit
Total Annual
Rate
Liability @11.5%
per Unit
Total Liability
@11.5%
Total Annual Cost
w/ Liability Deputy Sheriff Service Unit
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Growth Deputies Generalists are deputies offered at a discounted rate as incentives to
grow the Sheriff’s contracts. These deputies would be offered for 12 months at the
discounted rate, and then would become regular Deputy Sheriff Units. The City does not
have any growth deputies for FY 2020-21.
Grant Deputies are funded by grants and are on the contract for the duration of the
grant funding. The City partners with the cities of Rolling Hills Estates and Rolling Hills
to fund 1.36 units of a grant deputy unit position. Each unit position works 1,789 hours,
and 1.36 units translates into 2,433 hours.
The Motor Deputy is part of a supplemental position that performs additional traffic
enforcement requested by the City. 0.68 Units refers to the amount of time Deputy
Sheriffs dedicate to this unit’s tasks, which is approximately 1,216 hours.
CORE Team
CORE Team costs have been divided among the cities of Rancho Palos Verdes, Rolling
Hills Estates, and Rolling Hills based on a fixed regional formula. The City partially
funds its share of the two-member CORE Team using state grant funds, the
Supplemental Law Enforcement Services Account (SLESA) grant funding, through the
Local Citizens’ Option for Public Safety (COPS) program.
SLESA funding flows from the state to the County of Los Angeles, and then periodically
into a specified City revenue account. The City will assume it will continue to receive
$100,000, as received last fiscal year, in SLESA funding and Staff will inform the City
Council of any changes.
Special Programs
In addition to the Sheriff’s contract, the City has the ability to fund directed patrols to
address specific community issues that are outside of the regional crime and traffic -
control services provided by the Sheriff’s Department. Funding for these areas are
budgeted under Public Safety - Special Programs, rather than the Sheriff’s Program,
which funds general law enforcement services.
Staff has included $130,500 in the FY 2020-21 Budget to provide the following directed
patrols:
Traffic Patrol ($16,000)
Coastal Area Patrol ($15,500)
Western Avenue Patrol ($8,000)
Summer Evening Patrol ($5,000)
Supplemental Patrol ($86,000)
The Special Programs listed above may be subject to additional analysis based on need
throughout the fiscal year.
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ADDITIONAL INFORMATION:
The LASD Contract City Law Enforcement Service Agreement (Attachment A) is only a
draft of the new contract because the LASD’s Contract Law Enforcement Bureau is
waiting on a decision from the Los Angeles County Board of Supervisors regarding the
consideration to freeze unit rate increases for FY 2020-21. Until a decision is made, a
ready-for-signature Form cannot be sent to the contract cities.
The unit rate increases are assumed for the purposes of the budget and this staff report.
When a decision has been made and the final Form is available, Staff will adjust the
budget accordingly and report back to the City Council. Until a new Form is created and
signed, FY 2019-20 service levels are expected to continue into FY 2020-21.
The fiscal impact of the service level for FY 2020-21 is budgeted for an estimated
$7,222,400.00. The expected total cost of the services is estimated at $7,081,046.51,
which also reflects a Liability Trust Fund Surcharge rate of 11.5%. LASD’s Contract Law
Enforcement Bureau will send a new Form that reflects a rate of 11%. The fiscal impact
will then change to $7,049,292.94. Staff will amend the budget once the new rate is
confirmed.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
City Council’s consideration:
1. Direct Staff to change the service levels by increasing or decreasing
dedicated units and/or special programs.
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SH-AD 575 (REV. 04/18)
CITY:FISCAL YEAR:
ATTACHMENT A
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
CONTRACT CITY LAW ENFORCEMENT SERVICES
SERVICE LEVEL AUTHORIZATION (SH-AD 575)
DRAFT ONLY - NOT FOR SIGNATURE Minus (2) Non-relief Preserve Deputies
DEPUTY SHERIFF SERVICE UNIT
7/1/2020EFFECTIVE DATE:2020-2021Rancho Palos Verdes
RANK RELIEF FACTOR SERVICE
CODE NEWPREV.CHANGEANNUAL RATE ESTIMATED TOTAL
ANNUAL COST
LIABILITY
11.5%
TOTAL ANNUAL COST
W/LIABILITY
ANNUAL HOURS
PER SERVICE UNIT
ANNUAL HOURS
SCHEDULED
ANNUAL MINUTES
SCHEDULED
PERSONNEL
REQUIRED
Deputy Sheriff 56-Hour Unit 307 10.70 10.70 0.00 450,886.00$ 4,824,480.20$ 554,815.22$ 5,379,295.42$ 2,920 31,244 1,874,640 17.462
Deputy Sheriff Non-Relief 310 1.36 3.36 -2.00 292,783.00$ 398,184.88$ 45,791.26$ 443,976.14$ 1,789 2,433 145,982 1.360
0 0.000
DEPUTY SHERIFF SERVICE UNIT (BONUS)
RANK RELIEF FACTOR SERVICE
CODE NEWPREV.CHANGEANNUAL RATE ESTIMATED TOTAL
ANNUAL COST
LIABILITY
11.5%
TOTAL ANNUAL COST
W/LIABILITY
ANNUAL HOURS
PER SERVICE UNIT
ANNUAL HOURS
SCHEDULED
ANNUAL MINUTES
SCHEDULED
PERSONNEL
REQUIRED
Deputy Sheriff, Bonus I Non-Relief 305 2.04 2.04 0.00 314,114.00$ 640,792.56$ 73,691.14$ 714,483.70$ 1,789 3,650 218,974 2.040
0.00 -$ 0 0 0.000
GROWTH/GRANT DEPUTY UNIT
RANK RELIEF FACTOR SERVICE
CODE NEWPREV.CHANGEANNUAL RATE ESTIMATED TOTAL
ANNUAL COST
LIABILITY
11.5%
TOTAL ANNUAL COST
W/LIABILITY
ANNUAL HOURS
PER SERVICE UNIT
ANNUAL HOURS
SCHEDULED
ANNUAL MINUTES
SCHEDULED
PERSONNEL
REQUIRED
Grant Deputy Generalist Non-Relief 386 1.36 1.36 0.00 201,220.00$ 273,659.20$ 31,470.81$ 305,130.01$ 1,789 2,433 145,982 1.360
0.00 -$ 0 0 0.000
SUPPLEMENTAL POSITIONS
RANK RELIEF FACTOR SERVICE
CODE NEWPREV.CHANGEANNUAL RATE ESTIMATED TOTAL
ANNUAL COST
LIABILITY
11.5%
TOTAL ANNUAL COST
W/LIABILITY
ANNUAL HOURS
PER SERVICE UNIT
ANNUAL HOURS
SCHEDULED
ANNUAL MINUTES
SCHEDULED
PERSONNEL
REQUIRED
Motor Deputy Non-Relief 305A 0.68 0.68 0.00 314,114.00$ 213,597.52$ 24,563.71$ 238,161.23$ 1,789 1,217 72,991 0.680
0.00 -$ 0 0 0.000
0.00 -$ 0 0 0.000
Estimated Cost for Service Units:
7,081,046.51$
The terms of this Service Level Authorization (SH-AD 575) will remain in effect until a subsequent SH-AD 575 is signed and received by LASD.
Notwithstanding, annual rates shall be revised annually per Sections 8.2 and 11.3 of the MLESA.
LASD Approval By:Report Prepared By:
DATE DATE
City Approval By:
Processed at CLEB By:
DATE DATE
7,081,046.51$
"I certify that I am authorized to make this commitment on behalf of the City."
6,350,714.36$
CITY OFFICIAL NAME SIGNATURE
UNIT COMMANDER NAME
SERGEANT
Estimated Subtotal:Total Liability (11.5%):730,332.15$
-$ Public Safety Equipment Cost (See page 3):
Estimated Total Annual Cost:
SIGNATURE SERGEANT
A-1