CC SR 20200519 03 - FY2020-21 Preliminary Budget
CITY COUNCIL MEETING DATE: 05/19/2020
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to review the Fiscal Year 2019-20 budget
adjustments based on the third quarter year-end estimates and the Preliminary FY
2020-21 Budget and estimated fund balances for all funds.
RECOMMENDED COUNCIL ACTION:
(1) Review and accept FY 2019-20 budget adjustments based on the third quarter
year-end estimates;
(2) Review and accept the Preliminary FY 2020-21 Budget consisting of the General
Fund, Capital Improvement Program, and Special Revenues but excluding the
Improvement Authorities; and,
(3) Accept the Utility Users Tax (UUT) rate of 3% to be continued as a necessary
revenue source for the City’s operations for FY2020-21.
FISCAL IMPACT: The Preliminary Citywide FY 2020-21 Budget includes total
revenues of $37.3 million and total expenditures of $37.9 million, excluding
Improvement Authorities. Total proposed General Fund revenues are $29.0 million and
expenditures are $26.8 million, excluding transfers.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): None
ORIGINATED BY: Christopher Browning, Senior Administrative Analyst
Vina Ramos, Interim Deputy Director of Finance
REVIEWED BY: Trang Nguyen, Director of Finance
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. FY 2020-21 Preliminary Budget Summary (page A-1)
B. FY 2019-20 CIP Status and 5-year CIP (page B-1)
C. FY 2020-21 Proposed CIP Project Descriptions (page C-1)
D. Budget Adjustment at Third Quarter (page D-1)
1
BACKGROUND:
The City Council’s budget process consists of the following steps (in order):
Budget workshops
Review of the preliminary budget
Budget public hearing
Adoption of the budget
The budget workshop documents the budget assumptions based on mid-year figures
that frame the following year's budget. The preliminary budget reports the changes from
the budget workshop to the preliminary budget based on third quarter figures, including
other City funds, such as the Capital Improvement Program (CIP). The budget hearing
is the full document of forthcoming year's budget. This evening, the City Council is being
presented with the year-end estimates for FY2019-20 based on third quarter figures and
the preliminary FY2020-21 budget.
DISCUSSION:
FY 2019-20 General Fund Year-End Estimates
On April 13, 2020, the City Council held its annual budget workshop. At this workshop,
Staff presented the estimated FY2019-20 General Fund year-end revenues and
expenditures emphasizing the financial impact of COVID-19. Staff reported that at the
end of June 30, 2020, the estimated General Fund ending fund balance would be
approximately $20.1 million. After applying the City Council’s 50% Reserve Policy, the
General Fund’s estimated Excess Unrestricted Fund Balance would be roughly $6.4
million. The presented year-end estimates were inclusive of the financial impacts of
COVID-19 and the identified savings by the various Departments at City Hall. At the
workshop, the revenue loss due to COVID-19 was estimated to be almost $2.6 million
and the expenditure savings of over $1.3 million, totaling an estimated net negative
impact of approximately $1.2 million to the fund balance.
During the budget workshop presentation, Staff informed the City Council that an
updated year-end report would be prepared at the conclusion of the third quarter and
presented as part of the Preliminary Budget Staff Report in May. Over the past few
weeks, the Finance Department in collaboration with the City Manager and Department
Heads reviewed the details of the third quarter revenues and expenditures. In light of
the financial impacts of COVID-19, the Department Heads were directed to identify
savings across the board and re-assess unspent budgets while maintaining current
service levels to the community. Based on this re-assessment, an additional General
Fund savings of approximately $1 million from expenditures were identified with a slight
reduction of $4,700 to revenue projections. These third quarter adjustments now result
in an estimated year-end General Fund Balance of approximately $21.1 million, an
increase of approximately $1 million from the Mid-Year Staff Report. After applying the
City Council’s 50% Reserve Policy, the Unrestricted Excess Reserve Fund Balance is
2
estimated to be over $1.5 million, ending at $7.9 million. Table 1 summarizes the
comparison of the Pre-COVID-19 Year-End Estimates, Post-COVID-19 Year-End
Estimates, and the updated Year-End Estimates at the end of the third quarter. The
FY19-20 Variance column represents the estimated difference between Mid-Year Post-
COVID-19 Year-End Estimates and the updated third quarter Year-End Estimates.
Table 1 – FY 2019-20 YE General Fund Balance Estimates
A detailed explanation of the FY2019-20 General Fund Year-End Estimates are
provided below.
FY2019-20 Revenues
During the third quarter financial review (period ending March 31st), Staff identified a
minor net reduction in revenues of $4,700. This reduction was the result of a further
decrease in expected revenues from Permits & Fees of $144,700 and Other Taxes &
Miscellaneous Revenues of $17,400. This total reduction of $162,100 in revenue was
almost completely offset by an increase in projected Utility Users Tax of $157,400, the
result of higher than expected consumption of natural gas. Despite the adjustments
mentioned above, the impact of COVID-19 is still anticipated to result in a $2.6 million
loss of revenue during FY 2019-20, same as reported at the April 13 Budget Workshop.
The changes to the year-end estimates for the General Fund revenues are described
below.
Permits and Fees:
Prior to COVID-19, the Community Development Department, which brings in over 93%
of all permit and fee revenue, estimated that this revenue source would reach
Pre-COVID-19
FY 19-20 YE
Estimates
Post COVID-19
FY 19-20 YE
Estimates
3rd Quarter FY
19-20 YE
Estimates
FY 19-20
Variances
Beginning Fund Balance - 7/1/2019 20,788,547 20,788,547 20,788,547 -
Add: Revenues 31,621,100 29,043,100 29,038,400 (4,700)
Add: Transfers In 275,000 275,000 275,000 -
Total Revenues 31,896,100 29,318,100 29,313,400 (4,700)
Less: Expenditures (27,278,669) (27,278,669) (26,271,512) 1,007,157
Less: Transfers to CIP (3,976,900) (2,617,300) (2,617,300) -
Less: Other Transfers Out (140,000) (140,000) (140,000) -
Total Expenditures (31,395,569) (30,035,969) (29,028,812) 1,007,157
Ending Fund Balance - 6/30/2020 21,289,078 20,070,678 21,073,135 1,002,457
50% Reserve Policy 13,639,335 13,639,335 13,135,756 (503,579)
Unrestricted Excess/(Deficit) Reserve 7,649,744 6,431,344 7,937,379 1,506,036
3
$2,243,100. However, permit activity and related services have significantly declined as
a result of the COVID-19 health crisis. Department estimates were reduced to
$1,963,900 to reflect the expected decrease. After further review, and with additional
revenue data over the past several weeks, year-end estimates have been updated to
show a further decrease of $144,700. Staff will continue to monitor this revenue source
throughout the remainder of this fiscal year.
Utility Users Tax (UUT):
UUT is dependent on outside factors including weather conditions, consumption of
utilities, natural gas prices, and rate increases. It is difficult to predict the impact of these
factors over the long term. Staff used historical data, information available pertaining to
the price of natural gas, and the projected increases estimated by the Bureau of Labor
Statistics for the Consumer Price Index for All Urban Consumers (CPI -U) in the
calculation of this projection. UUT revenue from natural gas has outpaced original
budget estimates and for this reason the City’s year-end estimate has been increased
by $157,400 to reflect this change.
Other Taxes and Miscellaneous Revenues:
This revenue category consists of business license tax, golf tax, interest earnings,
rental/lease revenues, and several other smaller revenue sources. Prior to the COVID-
19 health crisis, revenue was projected to reach $3,224,300. However, estimates were
decreased due to projected losses in revenue from rentals/leases, programs/event fees,
parking lot fees, and PVIC sales. In the week’s that followed the Budget Workshop, the
year-end estimate was decreased slightly by $17,400 after receiving additional revenue
data and the implementation of the Small Business Financial Assistance Plan which
included a one-time refund of 2020 business license tax.
Budget Workshop
FY19-20
YE Estimates
3rd Qtr.
FY 19-20
YE Estimates Net Change
$1,963,900 $1,819,200 ($144,700)
Budget Workshop
FY19-20
YE Estimates
3rd Qtr.
FY 19-20
YE Estimates Net Change
$1,942,300 $2,099,700 $157,400
Budget Workshop
FY19-20
YE Estimates
3rd Qtr.
FY 19-20
YE Estimates Net Change
$2,703,200 $2,685,800 ($17,400)
4
Table 2 below is a summary of the Post COVID-19 Year-End Estimates and 3rd Quarter
Year-End Estimates for FY2019-20 revenue.
Table 2 – FY 2019-20 General Fund Year-End Estimates – Revenues
Chart 1 – FY 2019-20 Year-end Estimates - Revenue Allocation
FY 2018-19
Revenue Actuals Revised Budget
Post COVID-19
Pandemic YE Est 3rd Qtr YE Est
FY 19-20
Variances
Property Tax $13,567,136 $13,975,500 $13,841,700 $13,841,700 0
Transient Occupancy Tax 5,645,497 5,541,300 4,181,700 4,181,700 0
Sales Tax 2,661,180 2,529,000 2,260,300 2,260,300 0
Permits & Fees 2,204,606 2,167,800 1,963,900 1,819,200 (144,700)
Franchise Tax 2,149,743 2,044,400 2,150,000 2,150,000 0
Utility Users Tax 1,917,107 1,942,300 1,942,300 2,099,700 157,400
Other Taxes & Misc. Revenues 3,545,779 3,223,100 2,703,200 2,685,800 (17,400)
Subtotal $31,691,048 $31,423,400 $29,043,100 $29,038,400 ($4,700)
Transfer 220,000 275,000 275,000 275,000 0
Total $31,911,048 $31,698,400 $29,318,100 $29,313,400 ($4,700)
FY 2019-20
5
FY 2019-20 Expenditures
Since the April 13 Budget Workshop and during the third quarter financial review (period
ending March 31st) of FY 2019-20, Staff identified additional changes and savings,
netting to $1 million. The identified changes and savings resulted from the City-wide’s
effort of containing costs and analyzing the operational impacts from the Stay at Home
Order. Staff estimates approximately $268,000 of the total operational expenditures are
in response to COVID-19 which includes personnel, supplies, and services. Although
the City anticipates that the majority of the expenditures may be reimbursed by the
Federal Emergency Management Agency (FEMA), Staff expects the reimbursements
will be paid after June 30, 2020. In spite of the additional costs from COVID-19, the
year-end estimates remains at $1 million of savings. Of this amount, 72% or $720,600
are from Personnel and 28% or $286,500 are from Non-Personnel items, as described
below.
Personnel Costs
After the April 13 Budget Workshop, an additional $720,600 in personnel costs were
identified by Department Heads consisting of $497,000 from salaries and $223,600 from
benefits. Due to the Stay at Home Order in mid-March, additional personnel savings of
approximately $83,000 were realized from park closures and cancellation of special
events. The remaining personnel savings are a combination of unspent budget from
vacant full-time and part-time positions that were not filled during the year and savings
from the delayed recruitments due to the Stay at Home Order.
Non-Personnel Costs
After the April 13 Budget Workshop, Staff took the necessary and prudent steps to
review operational spending and identif ied additional savings that would not disrupt
current service level to the community. Each department has caref ully reviewed their
non-personnel budgets and identified areas where expenditures could be reduced
further due to, among other things, the decreased in activity caused by the Stay at
Home Order. This City-wide effort resulted in additional non-personnel savings of over
$606,500. The savings are combination of savings from professional and technical,
repairs and maintenance, supplies and equipment, special events, training, meetings,
conferences, and election costs. The savings were offset by the estimated increase
from the Sheriff Preserve contract of $52,000 for one additional month during the
transition to the Park Rangers and $268,000 for additional operational costs related to
COVID-19. Overall, the additional net savings from non-personnel is approximately
$286,500.
Budget Workshop
FY19-20
YE Estimates
3rd Qtr.
FY 19-20
YE Estimates
Net
Change
$10,102,100 $9,381,500 ($720,600)
6
Table 3 below is a summary of the Post COVID-19 Year-End Estimates and 3rd Quarter
Year-End Estimates for FY2019-20 expenditures.
Table 3 – FY 2019-20 General Fund Year-End Estimates – Expenditures
Budget Workshop
FY19-20
YE Estimates
3rd Qtr.
FY 19-20
YE Estimates Net Change
$17,176,600 $16,890,100 ($286,500)
Salaries & Benefits 9,853,659$ 10,102,129$ 9,381,501$ (720,628)$
Sheriff Contract 6,407,659 6,820,500 6,820,500 -
Preserve 584,236 309,500 361,500 52,000
Legal Services 1,160,193 1,101,916 1,089,879 (12,037)
Professional/Technical 2,464,734 3,523,736 3,183,306 (340,430)
Repairs & Maintenance 2,479,995 3,275,043 3,192,050 (82,993)
Supplies 421,187 711,820 666,800 (45,020)
Emergency Operation Center - - 268,161 268,161
Misc. Expenses 1,482,944 1,434,025 1,307,815 (126,210)
Total Operating Expenditures 24,854,607 27,278,669 26,271,512 (1,007,157)
CIP transfer out 4,301,852 2,617,300 2,617,300 -
Misc. transfer out 45,000 140,000 140,000 -
Total Expenditures 29,201,459$ 30,035,969$ 29,028,812$ (1,007,157)$
FY 19-20
Variances Expenditure Type
FY 2018-19
Actual
Post COVID-19
FY 19-20
YE Estimates
3rd Qtr.
FY 19-20
YE Estimates
7
Chart 2 – FY 2019-20 Year-end Estimates - Expenditures Allocation
If acceptable by the City Council, Staff recommends adjusting the FY2019-20 budget to
align with the third quarter year-end estimates. Total reduction to the General Fund
budget in FY 2019-20 is almost $3.7 million. The details are presented in Attachment D
and summarized below:
Savings identified at Mid-year - $1,320,000
General Fund Expenditures – Personnel: decrease by $454,900
General Fund Expenditures – Non-Personnel: decrease by $865,100
Savings identified at Budget Workshop - $1,359,600
General Fund Transfer out to CIP: decrease by $1,359,600
Savings identified at Third Quarter - $1,007,100
General Fund Expenditures – Personnel: decrease by $720,600
General Fund Expenditures – Non-Personnel: decrease by $286,500
Special Revenues Budget Adjustments
Federal Grant Transfers Out: increase by $98,300
Capital Improvement Program Transfers In: increase by $98,300
8
Staff will prepare an unaudited FY 2019-20 year-end report for the City Council’s
consideration in December and a final report after the Comprehensive Annual Financial
Report (CAFR) is complete in January 2021.
FY 2020-21 General Fund Preliminary Budget
At the April 13 Budget W orkshop, Staff received direction from the City Council to bring
back a proposed balanced budget for FY 2020-21, while maintaining current service
levels to the community. Staff used the current economic trends along with the adjusted
FY 2019-20 year-end estimates to update FY 2020-21 revenues and expenditures. Staff
worked with all the Departments to identify additional savings and unspent budget while
considering the potential financial impacts of COVID-19. After several iterations of
assessing these numbers, Staff revised the revenue projections for FY2020-21 with an
increase of roughly $410,000 and an additional reduction of expenditures of $721,500,
including transfers. These adjustments result in an increase in the General Fund
balance of approximately $1.1 million. After applying the City Council’s 50% Reserve
Policy, the Unrestricted Excess Reserve Fund Balance is estimated to increase by
approximately $2.4 million ending at over $8 million when compared to the post COVID-
19 numbers. Table 4 below summarizes the comparison of the FY 2020-21 Pre-COVID-
19 Proposed Budget, Post-COVID-19 Proposed Budget, and the FY 2020-21
Preliminary Budget at the end of the third quarter. The FY20-21 Variance column
represents the estimated difference between Post-COVID-19 Proposed Budget and the
Preliminary Budget.
Table 4 – FY 2020-21 Preliminary General Fund Balance
A detailed explanation of the FY 2020-21 Preliminary Budget projections, including
special fund such as the CIP, is provided below.
Pre-COVID-19
FY 20-21
Proposed Budget
Post COVID-19
FY 20-21
Proposed Budget
FY 20-21
Preliminary
Budget
FY 20-21
Variances
Beginning Fund Balance - 7/1/2020 21,289,078 20,070,678 21,073,135 1,002,457
Add: Revenues 32,276,000 28,560,300 28,969,900 409,600
Add: Transfers In 230,000 230,000 230,000 -
Total Revenues 32,506,000 28,790,300 29,199,900 409,600
Less: Expenditures (27,837,000) (27,498,400) (26,836,900) 661,500
Less: Transfers to CIP (3,875,900) (1,934,000) (1,934,000) -
Less: Other Transfers Out (90,000) (90,000) (30,000) 60,000
Total Expenditures (31,802,900) (29,522,400) (28,800,900) 721,500
Ending Fund Balance - 6/30/2021 21,992,178 19,338,578 21,472,135 1,131,100
50% Reserve Policy 13,918,500 13,749,200 13,418,450 (330,750)
Unrestricted Excess/(Deficit) Reserve 8,073,678 5,589,378 8,053,685 2,464,307
9
FY 2020-21 Revenues
Since the April 13 Budget Workshop, Staff has collected additional data regarding
revenue projections for FY2020-21 and has made adjustments accordingly. Overall,
revenue, excluding transfers, is projected to reach $29.0 million, an increase of
$410,000 over previously provided projections of $28.6 million, as described below.
Property Taxes
At the Budget Workshop, the figures provided to the City Council was prepared based
on limited data available at the time, particularly related to property tax, associated with
COVID-19. For this reason staff remained fairly conservative in FY 2020 -21 projections
by keeping revenue flat year-over-year. However, as more information has become
available and after working with the City’s consultant HdL, revenue projections have
been increased by $288,000, or 2.1%.
Utility Users Tax
UUT revenue has been updated to reflect an increase of $161,800 in revenue from
natural gas that was included in the FY 2019-20 year-end estimate.
Other Taxes and Miscellaneous Revenues
This revenue category is comprised of twenty-eight separate revenue sources, the
largest being business license tax and golf tax. An increase of $88,800 in this revenue
category from projections provided during the April 13 Budget Workshop are primarily
the result of an increase in the annual payment received from the Succ essor Agency.
Each fiscal year, the City receives a portion of the property tax revenue from the area
covered by the Successor Agency, formerly known as the Redevelopment Area (RDA),
for the repayment of the consolidated loans that were made to the RDA fo r the
Portuguese Bend and Abalone Cove landslide areas. For FY 2020 -21, staff provided
documentation requesting an increase in the annual payment which was approved.
Budget Workshop
FY 20-21
Estimates
Preliminary
FY 20-21
Estimates
Net
Change
$13,841,700 $14,129,700 $288,000
Budget Workshop
FY 20-21
Estimates
Preliminary
FY 20-21
Estimates
Net
Change
$1,937,900 $2,099,700 $161,800
10
Table 6 on the next page is a summary of the Post COVID-19 FY 20-21 and FY 20-21
Preliminary Budget.
Table 6 – FY 2020-21 General Fund Preliminary Budget – Revenues
Budget Workshop
FY 20-21
Estimates
Preliminary
FY 20-21
Estimates
Net
Change
$2,590,200 $2,679,000 $88,800
Property Tax 13,841,700$ 13,841,700$ 13,841,700$ 14,129,700$ 288,000$
Transient Occupancy Tax 4,181,700 4,181,700 3,762,500 3,762,500 -$
Sales Tax 2,260,300 2,260,300 2,312,300 2,312,300 -$
Permits & Fees 1,963,900 1,819,200 1,963,900 1,819,200 (144,700)$
Franchise Tax 2,150,000 2,150,000 2,151,800 2,167,500 15,700$
Utility User Taxes 1,942,300 2,099,700 1,937,900 2,099,700 161,800$
Other Taxes & Misc. Revenue 2,703,200 2,685,800 2,590,200 2,679,000 88,800$
Subtotal 29,043,100 29,038,400 28,560,300 28,969,900 409,600
Transfers In 275,000 275,000 230,000 230,000 -
Total Revenues 29,318,100$ 29,313,400$ 28,790,300$ 29,199,900$ 409,600$
Post COVID-19
FY 2020-21
Budget
Preliminary
FY 20-21
Budget
FY 20-21
Variances Revenue Type
Post COVID-19
FY 19-20
YE Estimates
3rd Qtr.
FY 19-20
YE Estimates
11
Chart 3 – FY 2020-21 Preliminary Budget - Revenue Allocation
FY 2020-21 Expenditures
The General Fund expenditures presented at the April 13 Budget Workshop were
estimated at $27.4 million for operating expenditures and $29.5 million after the
transfers to CIP and Other Funds. Since the Budget Workshop, Staff reassessed the
most current information available and applied the directions received from the City
Council to present a balanced preliminary budget. The revised expenditures for the FY
2020-21 preliminary budget are $26.8 million for operating expenditures and $28.8
million after the transfers to CIP and Other Funds.
At the Budget Workshop, Staff presented of over $3 million in savings in various
categories. Since the Budget Workshop, the Department Heads identified additional
savings in expenditures in consideration of potential financial impacts associated with
COVID-19 resulting in an additional savings of $721,500. Below is a summary of the
identified budget saving categories for FY 2020-21:
Contracting and consulting services
Personnel vacancies
Deferring/suspending non-essential services
12
The following tables below summarizes the $3 million savings (Table 7) presented at
the April 13 Budget Workshop and the additional $721,500 savings (Table 8) since the
Budget Workshop.
Table 7 – General Fund Budget Savings Presented at the April Budget Workshop
Table 8 – Additional Savings since the April Budget Workshop
Personnel Costs
At the April 13 Budget Workshop, Staff reported that the FY 2020-21 Budget for salaries
is approximately $8.1 million and $3.1 million in benefits, totaling approximately $11.2
million. The net increase amount from the year-end estimates is $1.2 million. The
increases included salaries, benefits, and CalPERS costs, totaling $1.6 million. This
amount was offset by the identified one-time savings of $338,600 in salaries and
benefits from staggering recruitment of vacant positions. Since the Budget Workshop,
Staff has identified additional $184,300 in salary and benefit savings. The revised
budget for salaries is $8 million and $3 million for benefits. Table 9 below summarizes
the authorized position and funded positions for FY 2020-21.
Savings presented at the Budget Workshop Amount
Pre COVID-19 Savings: all categories from all Departments 733,500$
Additional One-Time Personnel Savings 338,600
TOT Transfers Out 1,941,900
TOTAL 3,014,000$
Additional Savings for FY 20-21 Preliminary Budget Amount
Salaries and Benefits 184,300$
Non-Personnel 477,200
Misc. Transfers Out 60,000
TOTAL 721,500$
13
Table 9 – Funded Full-Time Equivalent (FTE) positions by fiscal year
Non-Personnel Costs
At the April 13 Budget Workshop, Staff reported that the FY 2020-21 Non-Personnel
Budget is approximately $16.2 million, a decrease of approximately $1 million from the
year-end estimates. The Non-Personnel category of the budget are the Sheriff Contract,
Legal Services, Professional and Technical, Repairs and Maintenance, Supplies,
Trainings, Conferences, and other Miscellaneous Expenditures . Since the Budget
Workshop, Staff has identified additional savings of $539,500 and an increase in
Miscellaneous Expenditures by $62,300 for the increase in the General Liability
Insurance Premium with California Joint Powers Insurance Authority (CJPIA), with an
adjusted net additional savings of $477,200.
Transfers Out:
The General Fund Transfers Out of $1.9 million to CIP remains the same as reported at
the April 13 Budget Workshop. For Miscellaneous Transfers Out, a decrease of $60,000
has been applied to the FY 2020-21 Preliminary Budget. Of this amount, $25,000 has
been reduced to the Subregion One Fund and $35,000 from the Improvement Authority
Portuguese Bend because the interest earned in these funds are enough to cover the
ongoing maintenance for FY 2020-21.
Table 10 on the next page is a summary of the Post COVID-19 FY 20-21 and FY 20-21
Preliminary Budget.
FY 2019-20 FY 2020-21
Funded Positions 70 68
Unfunded Positions 4 6
Authorized Positions 74 74
14
Table 10 – FY 2020-21 General Fund Preliminary Budget – Expenditures
Chart 4 – FY 2020-21 Preliminary Budget - Expenditures Allocation
15
Based on the adjusted revenue projections and the identified expenditure savings, the
estimated General Fund balance at June 30, 2021 would be approximately $21.5
million. When compared to the estimate of $19.3 million presented at the April 13
Budget W orkshop, the fund balance is projected to improve by $1.1 million. Additionally,
based on the reduction in expenditures, the 50% reserve calculation is reduced by
almost $330,750 for a total reduction of $1 million since the Budget Workshop, as
summarized in Table 11 below.
Table 11: FY 2020-21 Estimated Fund Balance
Overall, the proposed budget adjustments and savings included in the Preliminary
Budget would result in an Excess Unrestricted Surplus increase from $5.6 million to
over $8 million by the end of June 30, 2021. Table 12 below summarizes how one-time
and recurring revenues will offset one-time and recurring expenditures as directed per
City Council Policy No. 45.
Post COVID-19
FY 20-21
Proposed Budget
FY 20-21
Preliminary
Budget
FY 20-21
Variances
Beginning Fund Balance - 7/1/2020 20,070,678 21,073,135 1,002,457
Add: Revenues 28,560,300 28,969,900 409,600
Add: Transfers In 230,000 230,000 -
Total Revenues 28,790,300 29,199,900 409,600
Less: Expenditures (27,498,400) (26,836,900) 661,500
Less: Transfers to CIP (1,934,000) (1,934,000) -
Less: Other Transfers Out (90,000) (30,000) 60,000
Total Expenditures (29,522,400) (28,800,900) 721,500
Ending Fund Balance - 6/30/2021 19,338,578 21,472,135 1,131,100
50% Reserve Policy 13,749,200 13,418,450 (330,750)
Unrestricted Excess/(Deficit) Reserve 5,589,378 8,053,685 2,464,307
16
Table 12 – General Fund Recurring vs. One-time Revenues and Expenditures
17
Capital Improvement Program and Special Revenue Funds
Capital Improvement Program:
In addition to the General Fund Budget Workshop, the City held a second Budget
Workshop on April 27, 2020, focusing on the Capital Improvement Program (CIP). Staff
reported that in light of COVID-19, the City’s CIP 5-Year Program was prepared
differently to align with the revised available funding sources. The lists of projects were
re-assessed due to the drop in Transient Occupancy Tax (TOT) revenue, which largely
funds the City’s CIP projects. The loss in TOT revenue reduced the transfer from
General Fund to the CIP Fund in FY 2019-20 by over $1.3 million and FY 2020-21 by
almost $1.8 million.
The re-assessed projects were then ranked and vetted by the Public Works Department
and the City’s Infrastructure Management Advisory Committee (IMAC). During the
meeting, Staff provided the City Council on the status of the different categories of the
CIP Projects including Completed Projects (Category I), On -going Projects (Category
II), Proposed Deferred Projects (Category III), and Proposed New Projects (Categor y
IV). At the CIP Budget Workshop, City Council provided Staff with the following
direction:
Civic Center Storm Room Improvement Project (Category IV) – to be determined
at a future time provided that Staff annually monitor staffing levels to determine if
added space is warranted.
Palos Verdes Drive East Widening and Path Improvement Project (Category IV) -
identify funding sources to complete this project within approximately the next
two budget cycles because of public safety concerns. This project was removed
from the “to be determined at a future time list” to scheduling the project as early
as possible.
For FY 2020-21, the proposed funding for the CIP is almost $4.3 million supported by
the CIP Fund, Measure R, Proposition C, and 1911 Act Lighting. Below is a list of the
proposed 16 projects that will be funded in FY 2020-21. Refer to Attachment C for
details on the proposed projects to be funded (Attachment C). The new proposed
projects have not been assigned a code number and is listed as “XXXX”.
8301 PVDS Realignment – East End Construction
8302 Annual Portuguese Vend Landslide Area Resurfacing Program
8404 Coastal Bluff Fence Replacement Program
8421 PVIC Park Improvement Master Plan
XXXX Nature Preserve Gate for Burma Road Trail
XXXX Nature Preserve Gate for Rattlesnake Trail
8503 Civic Center Master Plan
18
8504 Citywide ADA Transition Plan
XXXX Storm Drain Improvement at 6415 Corsini – Engineering
XXXX Altamira Canyon Drainage and Erosion Control Project
8004 Public Signs Replacement Program
8801 Sidewalk Repair and Replacement Program
8837 Traffic Signal Light at PVDS and PVDE
8838 Traffic Signal Light at Hawthorne Blvd. and Via Riveria
XXXX Western Ave. Beautification – Engineering
XXXX PVDE Widening and Path Improvements at Bronco - Engineering
Table 13 – Summary of FY 2020-21 Capital Improvement Budget by Fund
Furthermore, the Capital Improvement Program comprised of the Capital Infrastructure
Program (CIP) Fund and Special Revenue Funds. The CIP Fund is estimated to end FY
2019-20 with a fund balance of $24.3 million. The detailed capital project listing along
with related project costs, funding sources and project data sheets are attached to this
report for the City Council’s consideration. The estimated CIP fund balance at June 30,
2021, is estimated to be over $24.2 million less the Council Required Policy reserve of
$3.0 million results in an estimated excess surplus of $21.2 million.
Special Revenues:
Special Revenues are used to account for taxes and other revenues set aside for a
specific or restricted purposes. The City’s major special revenue funds are Gas Tax,
Proposition A, Proposition C, Measure R, and Measure M and Quimby. Most of the
funding for special revenues are designated for street maintenance, public right of way
Capital
Infrastructure Measure R Proposition C 1911 Act
Beginning Fund Balance - 7/1/20 24,342,991 984,844 630,419 1,170,808
Add: Revenues 460,200 545,400 702,400 628,200
Add: Transfers In 1,934,000 - - -
Total Revenues 2,394,200 545,400 702,400 628,200
Less: Capital Projects (2,521,000) (450,000) (945,000) (342,000)
Less: Operating Expenses - - (347,100)
Less: Transfers Out - -
Total Expenditures (2,521,000) (450,000) (945,000) (689,100)
Estimated Ending Fund Balance - 6/30/21 24,216,191 1,080,244 387,819 1,109,908
Reserve Policy 3,000,000
Excess Reserve 21,216,191 1,080,244 387,819 1,109,908
19
maintenance, park upgrades, park maintenance, and transit related expenses. Staff
ensures that the special revenue funds are utilized for any qualified project before CIP
reserves are appropriated.
Below is a summary of the estimated FY 2020-21 fund balances for the Capital
Infrastructure Program Fund and Special Revenue Funds. These fund balance amounts
are based on estimated project costs, equipment needs and other non -General Fund
expenditures expected next year.
Table 14 – Capital Improvement Program and Special Revenues Fund Balance
Equipment Replacement:
The Equipment Replacement Fund (ERF) is an internal service fund that is used to
accumulate funding to replace City equipment, furniture, and vehicles at the end of the
designated life cycle. The City Council policy for this fund is to maintain a fund balance
equivalent to the replacement value of all items that are at the end of their life cycle.
This fund continues to operate with a balanced budget and with an excess fund
balance, therefore Staff is recommending the annual charges for equipment
replacement in FY 2020-21 to be at 25% funding for a total of $93,300. The projected
fund balance at June 30, 2021, is almost $2.2 million and the replacement value at June
30, 2021, is estimated to be $2 million for an excess accumulation of almost $138,000.
Based on this analysis the ERF will still be overfunded at the end of FY2020-21. The
expenditures scheduled for replacement in FY 2020-21 total approximately $650,000 or
32% of the total replacement value. Items aren’t replaced solely based on the schedule,
but are reviewed by Staff to determine their current status and the need for
replacement.
Capital
Infrastructure
Equipment
Replacement Special Revenues
Beginning Fund Balance - 7/1/20 24,342,991 2,679,042 10,529,635
Add: Revenues 460,200 138,300 5,488,900
Add: Transfers In from General Fund 1,934,000 10,000
Total Revenues 2,394,200 138,300 5,498,900
Less: Expenditures (2,521,000) (650,000) (5,562,100)
Less: Transfers Out (230,000)
Total Expenditures (2,521,000) (650,000) (5,792,100)
Estimated Ending Fund Balance - 6/30/21 24,216,191 2,167,342 10,236,435
Reserve Policy 3,000,000 2,029,500 952,180
Excess Reserve 21,216,191 137,842 9,284,255
20
Review of Utility Users Tax:
Municipal Code Section 3.30.190 requires that the City Manager submit to the City
Council analysis of the revenues derived from the Utility User Tax (UUT) annually.
Based on the needs of the City, the City Council shall determine if any modification to
the tax rate is appropriate, or if the UUT is unnecessary. The tax rate cannot be
increased without a majority vote of the residents of the City during a Municipal Election.
The projected FY 2020-21 UUT revenue is approximately $2.1 million (or approximately
7% of total General Fund revenue). Based upon the operating and capital needs of the
City, Staff recommends that the City Council accept that the current UUT rate of 3%
continue for FY 2020-21.
ADDITIONAL INFORMATION:
Finance Advisory Committee (FAC) Recommendation
On May 11, 2020, Staff presented the adjusted FY 2019 -20 Year-End Budget Report,
FY 2020-21 Preliminary Budget, and CIP Preliminary Budget to the FAC. The
presentation and revised budget assumptions were unanimously approved and FAC
provided the following comments and recommendations for the City Council’s
consideration:
1. The FAC is concerned about the financial impact of reducing TOT transfers to
CIP resulting from the public safety increases in order to balance the General
Fund budget.
2. Continue to identify savings from contract services.
3. Find savings opportunities by revisiting the process of budgeting vacancy
positions at 100%.
4. Unfunded positions should continue to be reviewed annually by the City Council
for appropriation.
CalPERS Unfunded Liability
The FY 2020-21 Preliminary Budget includes the required payments set by the
California Public Employees’ Retirement System (CalPERS) based on the most current
annual Actuarial Valuation Reports (AVR). The reports are based on a set of
assumptions including member information, benefit provisions, actuarial assumptions,
and actuarial methods from two years prior. In other words, CalPERS AVRs are two
years behind the proposed budget year. This is because it takes CalPERS generally
two years to collect and consolidate data used to develop the AVR. To that point, for the
FY 2020-21 budget, the City’s pension cost is based on the 2018 AVR issued by
CalPERS. For FY 2020-21, the City’s Normal Cost, Unfunded Annual Liability (UAL),
and Unfunded Liability for Tier 1, 2, and 3 employees are listed in Table 16 on the next
page.
21
Table 15 – 2018 Actuarial Valuation for Tier 1, 2, and 3
As of June 30, 2018, the City’s average funding level is at 85%, for all tiers, which is
high when compared to the other local agencies. The first required payment is the City’s
Normal Cost, which pays for a year of benefit accrual. The second required payment is
the Amortization of UAL, which pays for the deficit accrued over the prior years of
service.
Due to the recent economic impacts of COVID-19, Staff anticipates that there will be
investment losses in the CalPERS investment portfolio. As a result, Staff projects that
both Normal Cost and UAL payments will increase for FY 2022-23, based on the AVR
ending June 30, 2020. At this time, Staff continues to attend virtual finance government
updates and monitor any new information related to CalPERS. Staff will report back to
City Council with detailed information on the pre-COVID-19 and post COVID-19
estimated impacts to the City’s pension in fall 2020.
CONCLUSION:
Currently, Staff is estimating that the General Fund will end FY 2019-20 with an excess
unrestricted surplus of $7.9 million and that surplus will increase to over $8 million at the
end of FY 2020-21.This is an improvement of over $2.4 million since the April 13 Budget
Workshop. The Capital Improvement Fund will end FY2019-20 with fund balance of
$24.3 and estimated to end FY 2020-21 at $24.2 million. The Equipment Replacement
Fund and all Special Revenues Funds are estimated to end FY 2019-20 with healthy
fund balances and will be able to support operating expenditures. The Equipment
Replacement Fund is estimated to have a fund balance of almost $2.2 million and all
other Special Revenue Funds are estimated at over $10.2 million at the end FY 2020-
21. Any direction from the City Council based on the figures presented in t his report will
be incorporated in the draft budget that Staff will be presenting at a duly noticed public
hearing to be held by the City Council on June 2, 2020.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Provide Staff with further direction for consideration at the budget public
hearing on June 2, 2020.
2. Discuss and take other action related to this item.
Normal UAL
Unfunded
Liability
Funding
Level
Tier 1 291,266 807,431 12,100,019 71.8%
Tier 2 188,796 15,360 115,702 92.0%
Tier 3 203,150 12,410 80,713 91.8%
683,212 835,201 12,296,434
22
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-21
GENERAL FUND
PROPERTY TAXES
3102-3103 Property Tax 7,114,319 7,840,208 8,236,989 8,338,300 8,338,300 8,553,800
3107 Property Tax in Lieu of Sales 332,296 - - - - -
3107 Property Tax in Lieu of VLF 4,432,363 4,663,495 4,920,186 5,117,200 5,117,200 5,275,900
3108 Redevelopment Property Tax Trust 23,668 33,760 50,255 55,600 55,600 25,000
3110 Property Transfer Tax 443,174 490,796 359,706 330,600 330,600 275,000
TOTAL PROPERTY TAXES 12,345,820 13,028,259 13,567,136 13,841,700 13,841,700 14,129,700
OTHER TAXES
3101 Golf Tax 365,259 402,732 429,049 323,300 300,300 300,300
3111 Franchise Taxes 1,984,878 2,128,727 2,149,743 2,150,000 2,151,800 2,167,500
3112 Sales and Use Tax 2,383,705 2,437,988 2,575,202 2,180,000 2,240,000 2,240,000
3113 Sales Tax - PW (PSAF)78,743 82,079 85,979 80,300 72,300 72,300
3114-3117 Utility Users Tax 1,775,433 1,837,690 1,917,107 2,099,700 1,937,900 2,099,700
3120-3121 Transient Occupancy Tax 5,600,867 5,615,044 5,645,497 4,181,700 3,762,500 3,762,500
3210 Business License Tax 904,107 887,276 945,792 800,300 865,300 865,300
TOTAL OTHER TAXES 13,092,992 13,391,536 13,748,369 11,815,300 11,330,100 11,507,600
OTHER LICENSE & PERMIT
3202 Building & Safety Permits 1,063,530 1,209,868 1,152,758 969,500 969,500 969,500
3203 Building & Safety Plan Check 360,349 353,155 393,433 308,400 308,400 308,400
3205 Film Permits 43,724 37,125 2,930 30,700 30,700 30,700
3206 Animal Control Fees 36,470 31,835 31,365 27,400 27,400 27,400
3207 Building & Safety Fees 1,912 858 1,367 3,000 42,800 3,000
3208 Building & Safety State Building Standard 79 660 (521) 4,300 4,300 4,300
3209 Building & Safety Geology Fees 173,041 132,649 128,272 112,900 112,900 112,900
3212 Business License Penalty - 5,784 12,501 18,300 17,900 17,900
3213 Parking Permits 690 330 440 500 500 500
3214 Parking Decals 683 665 988 300 300 300
3215 Plan & Zone Permits 345,749 341,424 401,764 271,200 271,200 271,200
3216 Plan - Investigation 16,165 3,076 - - - -
3217 View Restoration Fees 7,719 - 5,106 4,800 4,800 4,800
3218 Plan - Misc. Fees - 8,572 7,769 8,000 112,900 8,000
3218 Plan - Historical Data Fees 17,176 - - - - -
3219 Right of Way Permits 72,142 77,689 74,329 74,600 74,600 74,600
3220 Dumpster Permits 1,078 4,018 4,606 3,600 3,600 3,600
TOTAL OTHER LICENSE & PERMIT 2,140,507 2,207,708 2,217,106 1,837,500 1,981,800 1,837,100
FINES & FORFEITURES
3501 Tow Fees - 8,383 6,225 5,800 5,800 5,800
3502 False Alarm Fines 2,500 11,400 18,200 4,800 4,800 4,800
3503 Misc. Court Fines 140,414 91,165 91,460 61,800 61,800 61,800
4140-3504 Code Enforcement Citations - 32,805 12,674 15,100 15,000 15,000
TOTAL FINES & FORFEITURES 142,914 143,753 128,558 87,500 87,400 87,400
RENTALS
3602 Rent - Rec & Parks 2,157 - - - - -
5120-3602 Rent - Other Recreational Facilities - 1,314 1,421 5,000 4,800 4,800
5130-3602 Rent - Hesse Park 52,013 15,431 44,485 28,600 14,600 14,600
5140-3602 Rent - Ryan Park 14,346 43,647 19,595 10,800 4,600 4,600
5150-3602 Rent - Ladera Linda 19,132 8,799 6,971 3,100 3,100 3,100
5180-3602 Rent - PVIC 199,233 208,603 235,056 152,900 152,900 152,900
0000-3602 Rent - Citywide 173,140 226,798 171,200 141,300 141,300 141,300
TOTAL RENTALS 460,021 504,592 478,729 341,700 321,300 321,300
INTERESTS 107,867 206,893 366,409 323,200 323,200 280,000
CHARGES FOR SERVICES
3401 Engineering Fees 2,706 198 - - - -
5160-3411 Shoreline Parking Lot Fees 261,692 245,941 215,341 154,400 138,000 138,000
5120-3412 Program/Event Fees - 5,799 8,374 6,200 5,200 5,200
5131-3412 Program/Event Fees - 30,410 63,361 38,800 34,600 34,600
5170-3412 Program Fees 7,364 5,557 5,972 8,000 8,000 8,000
5190-3412 REACH - Program Fees 7,918 10,456 13,305 2,800 1,000 1,000
3906 Sale of Signs/Services 1,150 150 - - - -
TOTAL CHARGES FOR SERVICES 280,830 298,511 306,353 210,200 186,800 186,800
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2020-2021
A-1
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-21
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2020-2021
INTERGOVERNMENTAL REVENUE
3301 Federal Grant Income - 64,483 - - - -
3302 Grant Income - - 1,359 - - -
3302 Motor Vehicle in Lieu 19,282 17,121 - - - -
TOTAL INTERGOVERNMENTAL 19,282 81,604 1,359 - - -
OTHER REVENUE
3801 Special Fund Administration 155,800 89,700 169,356 139,700 139,700 150,000
5120-3901 Donations - Britton Memorial 132 - - - - -
5170-3901 Donations - Special Events - 5,400 4,700 3,800 3,800 3,800
5180-3901 Donations - PVIC 14,166 11,667 8,411 8,500 5,400 5,400
5190-3901 Donations - REACH 2,946 372 1,244 1,000 800 800
3901 Donations - General - 1 - - - -
3902 CASP Fees 1,215 4,253 7,604 4,500 4,500 4,500
3904 RDA Loan Payment 177,186 117,694 139,938 193,100 193,100 298,800
3908 Successor Agency Adminstration 6,807 50,000 - - - 16,000
5180-3701 PVIC Gift Shop 26,677 136,013 137,551 79,200 79,200 79,200
1430-3999 Misc. Revenues - 1,640 2,600 1,500 1,500 1,500
3999 Misc. Revenues 284,500 173,007 405,626 150,000 60,000 60,000
TOTAL OTHER REVENUE 669,429 589,747 877,030 581,300 488,000 620,000
TOTAL OPERATING REVENUE 29,259,662 30,452,603 31,691,049 29,038,400 28,560,300 28,969,900
INTER-FUND TRANSFERS
Transfer In Public Safety Grant 100,000 140,000 130,000 175,000 130,000 140,000
Transfer in Measure A Maintenance 90,000 90,000 90,000 100,000 100,000 90,000
TOTAL TRANSFERS IN 190,000 230,000 220,000 275,000 230,000 230,000
TOTAL GENERAL FUND 29,449,662 30,682,603 31,911,049 29,313,400 28,790,300 29,199,900
ALL OTHER FUNDS
STATE GAS TAX FUND
INTERGOVERNMENTAL REVENUE
3304 State Gas Tax - 2103 114,879 167,001 142,726 291,520 - 291,500
3305 State Gas Tax - 2105 241,844 232,717 234,405 190,160 - 190,200
3306 State Gas Tax - 2106 145,849 144,561 144,587 116,080 - 116,100
3307 State Gas Tax - 2107 306,619 302,867 294,790 249,680 - 249,700
3308 State Gas Tax - 2107.5 6,000 6,000 6,000 4,800 - 4,800
3309 State Gas Tax - 2031 - 197,680 837,064 565,680 - 565,700
TOTAL INTERGOVERNMENTAL REVENUE 815,191 1,050,826 1,659,572 1,417,920 - 1,418,000
CHARGES FOR SERVICE
3404 Sidewalk Repair - - - - - -
OTHER REVENUE
3999 Misc. Revenues 17,653 63,892 48,179 38,560 - 38,600
INTEREST -
3601 Interest on Investments 6,870 918 7,466 5,440 - 5,400
TOTAL STATE GAS TAX FUND 839,714 1,115,636 1,715,217 1,461,920 - 1,462,000
1972 ACT FUND
OTHER TAXES
3102 Assessments 260,037 - - - - -
INTEREST -
3601 Interest on Investments 545 333 541 - - -
TOTAL 1972 ACT FUND 260,582 333 541 - - -
A-2
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-21
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2020-2021
EL PRADO FUND
OTHER TAXES
3102 Assessments 2,402 2,564 2,782 2,300 - 2,300
INTEREST
3601 Interest on Investments 180 345 600 200 - 200
TOTAL EL PRADO FUND 2,582 2,909 3,382 2,500 - 2,500
1911 ACT FUND
OTHER TAXES
3102 Assessments 632,874 659,534 694,107 606,800 - 606,800
INTEREST
3601 Interest on Investments 13,292 24,921 37,878 21,200 - 21,400
TOTAL 1911 ACT FUND 646,166 684,455 731,985 628,000 - 628,200
BEAUTIFICATION FUND
INTEREST
3601 Interest on Investments 3,268 5,652 - - - -
TOTAL EL PRADO FUND 3,268 5,652 - - - -
WASTE REDUCTION FUND
INTERGOVERNMENTAL REVENUE
3302 Used Oil Payment 33,973 10,920 22,644 22,100 - 22,100
3705 Reimbursement LA County TRAP - - - - - -
TOTAL INTERGOVERNMENTAL 33,973 10,920 22,644 22,100 - 22,100
CHARGES FOR SERVICE
3406 AB 939 Fees 187,036 219,802 188,142 93,300 - 104,300
INTEREST
3601 Interest on Investments 3,144 5,281 8,680 4,600 - 4,600
TOTAL WASTE REDUCTION FUND 224,153 236,003 219,466 120,000 - 131,000
AIR QUALITY MANAGEMENT FUND
INTERGOVERNMENTAL REVENUE
3303 AB 2766 Revenue 54,963 54,916 55,414 50,000 - 50,000
INTEREST
3601 Interest on Investments 613 949 1,413 5,000 - 5,000
TOTAL AQMD FUND 55,576 55,865 56,827 55,000 - 55,000
PROPOSITION "C" TRANSPORTATION FUND
INTERGOVERNMENTAL REVENUE
3303 Proposition "C" Sales Tax 645,099 665,051 714,128 696,200 - 696,200
INTEREST
3601 Interest on Investments 3,835 8,257 15,733 6,200 - 6,200
TOTAL PROPOSITION "C" FUND 648,934 673,308 729,861 702,400 - 702,400
PROPOSITION "A" TRANSPORTATION FUND
INTERGOVERNMENTAL REVENUE
3303 Proposition "A" Sales Tax 776,681 802,855 860,943 839,400 - 839,400
OTHER REVENUE
3999 Misc Revenues 1,675,000 - - - - -
INTEREST
3601 Interest on Investments 8,012 26,968 38,887 10,000 - 10,000
TRANSFERS IN
9101 Transfer in from State Grants - - 300,000 - - -
TOTAL PROPOSITION "A" FUND 2,459,693 829,823 1,199,830 849,400 - 849,400
PUBLIC SAFETY FUND
INTERGOVERNMENTAL REVENUE
3302 CA Brulte (COPS)129,324 139,416 148,747 150,000 - 150,000
INTEREST
3601 Interest on Investments 603 1,227 2,116 7,700 - 7,700
TOTAL PUBLIC SAFETY FUND 129,927 140,643 150,863 157,700 - 157,700
A-3
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-21
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2020-2021
MEASURE "R" TRANSIT SALES TAX FUND
INTERGOVERNMENTAL REVENUE
3303 Measure "R" Sales Tax 483,294 498,787 535,750 522,200 - 522,200
INTEREST
3601 Interest on Investments 13,110 27,599 34,139 23,200 - 23,200
TOTAL MEASURE "R" FUND 496,404 526,386 569,889 545,400 - 545,400
MEASURE "M" TRANSIT SALES TAX FUND
INTERGOVERNMENTAL REVENUE
3303 Measure "M" Sales Tax - 452,015 603,557 529,500 - 529,500
INTEREST
3601 Interest on Investments - 1,205 1,365 500 - 500
TOTAL MEASURE "M" FUND - 453,220 604,922 530,000 - 530,000
HABITAT RESTORATION FUND
INTERGOVERNMENTAL REVENUE
3302 State Grant Income 6,729 433 - - - -
INTEREST
3601 Interest on Investments 8,682 13,707 19,953 15,000 - 12,400
OTHER REVENUES
3999 Misc Revenues 4,769 - - - - -
TOTAL HABITAT RESTORATION FUND 20,180 14,140 19,953 15,000 - 12,400
SUBREGION 1 FUND
INTEREST
3601 Interest on Investments 5,307 9,364 14,969 15,000 - 14,000
CHARGES FOR SERVICE
3907 Developer Fees - 22,716 - - - -
TRANSFERS IN
9101 Transfer in from General Fund - 41,500 - 35,000 - 10,000
TOTAL SUBREGION 1 FUND 5,307 73,580 14,969 50,000 - 24,000
MEASURE A FUND
INTERGOVERNMENTAL REVENUE
3303 Measure A 192,598 46,848 86,634 90,000 - 90,000
INTEREST
3601 Interest on Investments 295 1,184 1,648 1,100 - 1,000
TOTAL MEASURE A FUND 192,893 48,032 88,282 91,100 - 91,000
ABALONE COVE SEWER MAINTENANCE FUND
OTHER TAXES
3102 Assessments 54,836 56,578 50,672 61,100 - 50,000
INTEREST
3601 Interest on Investments 786 2,856 6,407 2,000 - 2,000
TRANSFERS IN
9101 Transfer in from General Fund 208,000 208,000 - - - -
9330 Transfer in from Infrastructure - - - - - -
TOTAL ABALONE COVE SEWER MAINT. FUND 263,622 267,434 57,079 63,100 - 52,000
GINSBURG CULTURAL ARTS BUILDING
INTEREST
3601 Interest on Investments 587 1,045 - - - -
TOTAL GINSBURG CULTURAL ARTS FUND 587 1,045 - - - -
DONOR RESTRICTED DONATIONS FUND
INTEREST
3601 Interest on Investments 5,966 10,738 16,090 25,000 - 25,000
OTHER REVENUE
3901 Donations - Restricted 10,500 20,500 44,523 - - -
2999-3901 Donations - City's Anniversary - 15,000 - - - -
TOTAL DONOR RESTRICTED DONATIONS FUND 16,466 46,238 60,613 25,000 - 25,000
A-4
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-21
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2020-2021
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
INTERGOVERNMENTAL REVENUE
3301 Grant Income 142,317 223,613 178,591 139,300 - 217,712
TOTAL CDBG FUND 142,317 223,613 178,591 139,300 - 217,712
CAPITAL IMPROVEMENT FUND
INTERGOVERNMENTAL REVENUE
3301 Federal Grant - - 5,007 - - -
3302 State Grant - - - - - -
3303 Local Grant 143,064 - - - - -
TOTAL INTERGOVERNMENTAL REVENUE 143,064 - 5,007 - - -
INTEREST
3601 Interest on Investments 191,721 303,781 508,963 506,200 460,000 460,000
OTHER REVENUE
3999 Misc Revenues - - - - -
TRANSFERS IN
9101 Transfer in from General Fund 4,141,397 4,526,000 4,301,852 2,617,300 1,934,000 1,934,000
9331 Transfer in from Federal Grants - - 1,087,318 - - -
TOTAL TRANSFERS IN 4,141,397 4,526,000 5,389,170 2,617,300 1,934,000 1,934,000
TOTAL CAPITAL IMPROVEMENT FUND 4,476,182 4,829,781 5,903,140 3,123,500 2,394,000 2,394,000
FEDERAL GRANTS
INTERGOVERNMENTAL REVENUE
3301 Federal Grant - 1,235,012 141,442 - - -
INTEREST
3601 Interest on Investments - 6,799 - - - -
TOTAL FEDERAL GRANTS FUND - 1,241,811 141,442 - - -
STATE GRANTS
INTERGOVERNMENTAL REVENUE
3302 State Grant - - 144,320 - - -
TOTAL STATE GRANTS FUND - - 144,320 - - -
QUIMBY FUND
CHARGES FOR SERVICE
3907 Quimby Developer Fee 50,929 38,223 - - - -
INTEREST
3601 Interest on Investments 16,505 21,048 33,272 52,000 - 25,000
TOTAL QUIMBY FUND 67,434 59,271 33,272 52,000 - 25,000
CITY LOW-MOD INCOME HOUSING FUND
INTEREST
3601 Interest on Investments 764 1,770 2,956 1,500 - 3,000
OTHER REVENUES
3904 RDA Loan Payment - - - 43,200 - 43,200
3999 Misc Revenues 36,860 - - - - -
PROPERTY TAX
3108 Redevelopment Property Tax Trust 5,917 14,712 34,984 - - -
TOTAL CITY LOW-MOD INCOME HOUSING FUND 43,541 16,482 37,940 44,700 - 46,200
A-5
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-21
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2020-2021
AFFORDABLE HOUSING PROJECTS FUND
INTEREST
3601 Interest on Investments 4,034 7,457 15,961 15,000 - 15,000
CHARGES FOR SERVICE
3907 Developer Fees - 221,818 - - - -
TOTAL AFFORDABLE HOUSING PROJECTS FUND 4,034 229,275 15,961 15,000 - 15,000
ENVIRONMENTAL EXCISE TAX (EET)
CHARGES FOR SERVICE
3907 EET Developer Fee 95,991 156,065 39,020 - - -
INTEREST
3601 Interest on Investments 1,899 4,655 9,399 25,000 - 10,000
TOTAL QUIMBY FUND 97,890 160,720 48,419 25,000 - 10,000
TDA ARTICLE 3 - SB 821 BIKEWAY FUND
INTERGOVERNMENTAL REVENUE
3303 TDA Article 3 - SB 821 - 82,500 - - - -
TOTAL TDA ARTICLE 3 FUND - 82,500 - - - -
WATER QUALITY/FLOOD PROTECTION FUND
INTEREST
3601 Interest on Investments 35,274 28,934 - - - -
CHARGES FOR SERVICES
3402 Storm Drain User Fees 14,436 - - - - -
INTERGOVERNMENTAL REVENUE
3302 State Grant Income - - 200,000 - - -
TOTAL WATER QUALITY FUND 49,710 28,934 200,000 - - -
EQUIPMENT REPLACEMENT FUND
CHARGES FOR SERVICE
3803 Interfund Charges 82,050 300,900 300,900 84,800 - 93,300
TOTAL CHARGES FOR SERVICE 82,050 300,900 300,900 84,800 - 93,300
INTEREST
3601 Interest on Investments 19,164 29,919 50,259 52,150 - 45,000
TOTAL EQUIPMENT REPLACEMENT FUND 101,214 330,819 351,159 136,950 - 138,300
TOTAL OTHER FUNDS REVENUES 11,248,376 12,377,908 13,277,923 8,832,970 2,394,000 8,114,212
TOTAL CITY REVENUES 40,698,038 43,060,511 45,188,972 38,146,370 31,184,300 37,314,112
A-6
PROJECTED BUDGET PRELIMINARY
ACTUALS ACTUALS ACTUALS YEAR-END WORKSHOP BUDGET
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-21
TRANSFERS OUT 4,387,397 4,813,500 4,346,852 2,757,300 2,024,000 1,964,000
CITY COUNCIL 139,806 107,310 96,251 98,459 107,700 102,900
CITY ATTORNEY 1,173,168 1,157,585 1,160,193 1,089,916 990,000 975,000
PUBLIC SAFETY
Sheriff 5,451,056 6,223,715 6,407,659 6,820,500 7,222,400 7,222,400
Special Programs 821,653 1,029,299 703,365 590,527 164,200 160,300
TOTAL PUBLIC SAFETY 6,272,709 7,253,014 7,111,024 7,411,027 7,386,600 7,382,700
CITY ADMINISTRATION
City Manager 783,077 899,709 802,974 708,621 707,200 795,300
City Clerk 484,381 595,565 449,731 764,119 667,800 638,700
Community Outreach 74,448 74,465 62,246 63,900 68,300 68,300
Emergency Preparedness 161,607 145,801 103,417 61,900 161,100 158,400
Emergency Operation Center - - - 269,798 - -
RPVtv 169,004 203,701 179,549 193,108 243,400 229,700
Human Resources 364,246 373,704 302,545 357,866 376,400 316,000
Information Technology - Data 889,924 1,012,124 928,886 1,032,740 1,119,200 1,081,800
Information Technology - Voice 100,933 93,138 96,277 112,000 115,000 110,000
TOTAL CITY ADMINISTRATION 3,027,620 3,398,207 2,925,625 3,564,052 3,458,400 3,398,200
FINANCE
Finance 1,265,590 1,349,974 1,502,164 1,616,603 1,607,900 1,565,100
TOTAL FINANCE 1,265,590 1,349,974 1,502,164 1,616,603 1,607,900 1,565,100
NON-DEPARTMENT
Non-departmental 2,400,364 1,166,153 1,133,907 1,207,209 1,862,100 1,874,700
TOTAL NON-DEPARTMENT 2,400,364 1,166,153 1,133,907 1,207,209 1,862,100 1,874,700
COMMUNITY DEVELOPMENT
Administration 547,072 670,903 525,754 559,400 604,200
Planning 1,322,813 688,279 835,015 775,043 694,400 840,000
Building & Safety 773,627 791,009 826,228 664,723 922,000 787,200
Code Enforcement 116,264 183,129 184,457 227,087 267,600 295,600
View Restoration 302,403 394,012 321,836 372,028 371,800 359,300
NCCP - 16,870 11,445 15,000 50,000 50,000
Geology 148,448 115,578 107,253 100,000 130,000 100,000
Animal Control - - 89,842 120,000 140,000 109,000
TOTAL COMMUNITY DEVELOPMENT 2,663,555 2,735,949 3,046,979 2,799,635 3,135,200 3,145,300
PUBLIC WORKS
Public Works Administration 2,175,728 2,157,495 2,155,312 2,070,095 2,290,700 2,095,500
Traffic Management 391,742 485,705 418,941 270,500 386,500 304,800
Storm Water Quality 230,695 310,929 535,921 529,700 506,000 506,000
Building Maintenance 448,843 597,137 453,631 548,100 567,000 529,000
Parks Maintenance 585,191 670,000 756,000 702,000
Street Landscape Maintenance 425,073 573,849 181,000 181,000 181,000
Trails & Open Space Maintenance 838,107 935,465 404,279 546,550 329,800 334,800
Fuel Modification 1,010,000 600,000 554,500
Vehicles Maintenance 418 40,694 41,641 49,500 47,000 47,000
Sewer Maintenance 951 1,554 22,550 45,000 35,000 35,000
TOTAL PUBLIC WORKS 4,086,484 4,954,052 5,191,315 5,920,445 5,699,000 5,289,600
RECREATION AND PARKS
Recreation Administration 873,450 1,042,367 1,026,224 942,604 1,019,800 1,088,000
Other Recreational Facilities 166,130 34,650 64,466 5,697 1,000 1,000
Fred Hesse Jr. Park 158,196 215,126 187,970 182,085 221,700 181,800
Robert E. Ryan Park 99,820 83,568 92,393 84,967 106,100 86,700
Ladera Linda Community Center 75,109 76,440 86,410 73,353 79,100 67,600
Abalone Cove Shoreline Park 91,173 139,626 135,175 136,179 169,100 155,300
Special Events and Programs 146,374 188,264 194,344 156,173 232,200 209,700
Point Vicente Interpretive Center 447,107 471,653 513,920 462,256 630,700 550,400
REACH 39,683 64,370 69,327 23,179 82,300 71,700
Support Services 74,468 40,978 29,084 20,026 22,000 21,000
City Run Sports - 5,659 3,066 4,518 5,400 4,900
Contract Classes - 21,649 41,695 55,000 55,000 50,000
Volunteer Program - - - 6,000 7,800 7,000
Park Rangers - - - 142,661 286,700 308,300
Eastview - 4,952 7,354 62,609 74,300 67,900
Open Space Management 3,592 104,013 235,721 206,859 258,300 232,100
TOTAL RECREATION & PARKS 2,175,102 2,493,315 2,687,149 2,564,166 3,251,500 3,103,400
TOTAL GENERAL FUND 27,591,795 29,429,059 29,201,459 29,028,812 29,522,400 28,800,900
CITY OF RANCHO PALOS VERDES
STATEMENT OF EXPENDITURES - ALL FUNDS
FISCAL YEAR 2020-2021
A-7
PROJECTED BUDGET PRELIMINARY
ACTUALS ACTUALS ACTUALS YEAR-END WORKSHOP BUDGET
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-21
CITY OF RANCHO PALOS VERDES
STATEMENT OF EXPENDITURES - ALL FUNDS
FISCAL YEAR 2020-2021
ALL OTHER FUNDS
STATE GAS TAX
Street Pavement Maintenance 365,074 205,666 256,454 150,000 - 150,000
Street Landscape Maintenance 1,121,909 676,964 508,460 656,460 - 942,000
Traffic Signal Maintenance 10,175 10,000 16,770 - - -
Portuguese Bend Rd. Maintenance - - 48,867 50,000 - 70,000
Street Maintenance (CIP)442,622 471,592 - 1,395,380 - -
TOTAL STATE GAS TAX 1,939,780 1,364,222 830,551 2,251,840 - 1,162,000
1972 ACT
Street Lights Maintenance 264,903 - - - - -
Transfers Out - - - - - -
TOTAL 1972 ACT 264,903 - - - - -
EL PRADO 237 493 593 800 - 800
1911 ACT
Street Lights Maintenance 459,441 566,480 536,861 399,902 - 347,100
Capital Improvements - 48,105 856,683 516,902 - 342,000
Transfers Out - - - - - -
TOTAL 1911 ACT 459,441 614,585 1,393,544 916,804 - 689,100
BEAUTIFICATION
Operating Expenses - - - - - -
Street Maintenance - - - - - -
Capital Improvements - 106,283 383,737 - - -
Transfers Out - - - - - -
TOTAL BEAUTIFICATION - 106,283 383,737 - - -
WASTE REDUCTION
Operating Expenses 231,578 244,656 212,991 239,578 - 287,500
Transfers Out - - - - - -
TOTAL WASTE REDUCTION 231,578 244,656 212,991 239,578 - 287,500
AIR QUALITY
Operating Expenses 78,284 49,995 50,000 50,000 - 57,000
Transfers Out - - - - - -
TOTAL WASTE REDUCTION 78,284 49,995 50,000 50,000 - 57,000
PROP "C" TRANSPORTATION
Street Maintenance - - - - - -
Traffic Maintenance 66,699 9,081 -
Street Maintenance (CIP)539,740 599,924 572,312 640,000 1,365,200 945,000
Transfers Out - - - - - -
TOTAL PROPOSITION "C"539,740 599,924 639,011 649,081 1,365,200 945,000
PROP "A" TRANSPORTATION
Dial-a-Ride 613,003 630,334 705,644 774,100 - 776,600
Capital Projects 10,581 496,443 44,108 454,852 - -
Transfers out - - - - - -
TOTAL PROPOSITION "A"623,584 1,126,777 749,752 1,228,952 - 776,600
PUBLIC SAFETY
Transfers out 100,000 140,000 130,000 175,000 - 130,000
TOTAL PUBLIC SAFETY 100,000 140,000 130,000 175,000 - 130,000
MEASURE R
Street Landscape Maintenance 169,952 - 28,032 250,000 -
Capital Projects - 2,036,294 113,705 450,000 450,000
Transfers out - - - - - -
TOTAL MEASURE R 169,952 - 2,064,326 363,705 450,000 450,000
MEASURE M
Repairs & Maintenance - 448,464 565,972 536,000 - 536,000
Capital Projects - - - - -
Transfers out - - - - - -
TOTAL MEASURE M - 448,464 565,972 536,000 - 536,000
HABITAT RESTORATION 140,825 150,633 149,499 179,500 - 184,900
SUBREGION 1 35,107 36,228 43,831 41,400 - 41,600
A-8
PROJECTED BUDGET PRELIMINARY
ACTUALS ACTUALS ACTUALS YEAR-END WORKSHOP BUDGET
FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2020-21
CITY OF RANCHO PALOS VERDES
STATEMENT OF EXPENDITURES - ALL FUNDS
FISCAL YEAR 2020-2021
MEASURE A
Transfers out 90,000 90,000 90,000 100,000 - 100,000
TOTAL MEASURE A 90,000 90,000 90,000 100,000 - 100,000
ABALONE COVE SEWER MAINTENANCE 163,615 118,188 49,925 221,570 - 146,000
GINSBURG CULTURAL ARTS BUILDING - 86,344 1,045 - -
DONOR RESTRICTED DONATIONS
Operating Expenses 9,760 46,724 31,259 28,000 - 25,000
Capital Improvements - - 137,683 4,331 - -
Transfers out - - - - - -
TOTAL DONOR RESTRICTED DONATIONS 9,760 46,724 168,942 32,331 - 25,000
COMMUNITY DEVELOPMENT BLOCK GRANT 142,317 194,556 193,586 281,861 - 150,600
CAPITAL IMPROVEMENT PROGRAM FUND
Administration 15,341 - - 35,313
Street Improvements 6,385,358 6,911,774 1,862,690 4,852,343 200,000 200,000
Parks, Trails & Open Space Improvements 231,565 425,485 215,942 1,159,665 650,000 450,000
Sewer Improvements 198,900 - - 41,291 - -
Building Improvements 31,423 9,000 135,649 266,450 301,000 301,000
Storm Water Quality Improvements - - 157,319 3,957,382 370,000 370,000
Landslide Improvements 242,935 157,349 37,132 1,083,954 1,200,000 1,200,000
Transfers Out - - - - - -
TOTAL CAPITAL IMPROVEMENT 7,105,522 7,503,608 2,408,733 11,396,398 2,721,000 2,521,000
FEDERAL GRANTS
Capital Improvements - 197,621 - - -
Transfers Out - - 1,087,318 - - -
TOTAL FEDERAL GRANTS - 197,621 1,087,318 - - -
STATE GRANTS
Capital Improvements - - 163,796 200,428 - -
Transfers Out - - 300,000 - - -
TOTAL STATE GRANTS - - 463,796 200,428 - -
QUIMBY
Capital Improvements 80,550 562,680 142,004 475,259 - -
Transfers Out - - - - - -
TOTAL QUIMBY 80,550 562,680 142,004 475,259 - -
ENVIRONMENTAL EXCISE TAX (EET)
Street Landscape Maintenance 75 - - 300,000 - 210,000
Transfers Out - - - - - -
TOTAL ENVIRONMENTAL EXCISE TAX (EET)75 - - 300,000 - 210,000
TDA ARTICLE 3 - SB 821 BIKEWAY FUND
Capital Improvements - 82,500 - - - -
Transfers Out - - - - - -
TOTAL TDA ARTICLE 3 - SB 821 BIKEWAY - 82,500 - - - -
WATER QUALITY/FLOOD PROTECTION
Operating Expenses - - - - - -
Capital Improvements 1,399,913 1,070,747 811,110 - - -
Transfers Out - - - - - -
TOTAL WATER QUALITY/FLOOD PROTECTION 1,399,913 1,070,747 811,110 - - -
EQUIPMENT REPLACEMENT 734,172 203,283 452,376 601,427 - 650,000
EMPLOYEE BENEFITS - - - - - -
TOTAL ALL OTHER FUNDS 14,309,355 14,952,167 13,167,941 20,242,979 4,536,200 9,063,100
TOTAL ALL FUNDS 41,901,150 44,381,226 42,369,400 49,271,791 34,058,600 37,864,000
A-9
FY 2019-20 Capital Budget and 5-year Capital Improvement Program Version H
Project
Code Project Status/Category Fund
FY 19-20
Adopted
Budget
FY 18-19
Cont.
Approp/PO
Carryovers
FY 19-20
Additional
Approp.
FY 19-20
Revised Budget
FY 19-20
Actuals @ 4/16
FY 19-20
Encum @ 4/16 Balance @ 4/16 Continuing Projects
from FY 19-20 FY 20-21 Projects FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 TBD
Abalone Cove Sanitary Sewer
Maintenance System
8202 Abalone Cove Sanitary Sewer System
Rehabilitation Program - Construction 3 - Deferral 225 - Ab Cove Sewer 450,000 450,000 450,000 - 450,000 650,000 - -
8202 Abalone Cove Sanitary Sewer System
Rehabilitation Program - Engineering 2 - Ongoing 330 - CIP Fund - 53,286 - 53,286 18,458 22,832 11,996 - - - - -
Total Abalone Cove Sanitary Sewer
Maintenance System 450,000 53,286 - 503,286 18,458 22,832 461,996 - - - 450,000 650,000 - - -
Palos Verdes Drive South (PVDS)
Landslide
8301 PVDS Realignment - East End
Engineering 1 - Completed 330 - CIP Fund 92,868 92,868 66,620 17,334 8,914 -
8301 PVDS Realignment - East End
Construction 2 - Ongoing 330 - CIP Fund 1,000,000 1,000,000 1,000,000 1,000,000 200,000 1,200,000
8302 Annual Portuguese Bend Landslide
Area Resurfacing Program 1 - Completed 215 - Prop C 640,000 38,100 678,100 332,432 345,668 - 650,000 650,000 650,000 700,000 700,000 750,000
8304 Portuguese Bend Landslide
Remediation 2 - Ongoing 330 - CIP Fund - 340,804 340,804 304,026 158 36,620 -
8304 Portuguese Bend Landslide
Remediation - EIR 2 - Ongoing 220 - Measure R - 292,300 292,300 292,300 - -
Total PVDS Landslide 1,640,000 433,672 330,400 2,404,072 703,078 655,460 1,045,534 1,000,000 850,000 1,850,000 650,000 700,000 700,000 750,000 -
Park Sites
8404 Coastal Bluff Fence Replacement
Program 2 - Ongoing 330 - CIP Fund 200,000 200,000 200,000 - 200,000 200,000 200,000
8418 Hesse Park Parking Lot & Lighting
Improvements Project - Engineering 2 - Ongoing 330 - CIP Fund 75,000 1,309 76,309 57,876 18,433 - -
8418 Hesse Park Parking Lot & Lighting
Improvements Project - Construction 3 - Deferral 330 - CIP Fund 750,000 750,000 750,000 - - 750,000
8419 Hesse Park Athletic Field Improvement
Project 3 - Deferral 330 - CIP Fund 392,420 392,420 392,420 - 392,420
8420 Palos Verdes Nature Preserve Sign
Program 2 - Ongoing 330 - CIP Fund 97,015 97,015 6,985 90,030 - -
8421 PVIC Park Improvements - Master Plan 2 - Ongoing 330 - CIP Fund 50,000 50,000 50,000 50,000 50,000
8421 PVIC Park Improvements 3 - Deferral 330 - CIP Fund - - - 700,000
Parking Lot Lighting Improvements at
Point Vicente Interpretive Center (PVIC)4 - Proposed 211 - 1911 Act - - 50,000
Lower Hesse Park Improvements 4 - Proposed 330 - CIP Fund - - 1,500,000
Restoration of "Bubbles" Statue 4 - Proposed 330 - CIP Fund - - 200,000
Total Park Sites 1,075,000 489,435 1,309 1,565,744 64,861 308,463 1,192,420 50,000 200,000 250,000 50,000 - - - 3,742,420
Trails
8410 Conestoga Trail Connection 1 - Completed 334 - Quimby 405,770 405,770 364,464 41,306 - -
Nature Preserve Gate for Burma Road
Trail 4 - Proposed 330 - CIP Fund - - 100,000 100,000
Nature Preserve Gate for Rattlesnake
Trail 4 - Proposed 330 - CIP Fund - - 100,000 100,000
Total Trails - 405,770 - 405,770 364,464 41,306 - - 200,000 200,000 - - - - -
Public Buildings
8405 Ladera Linda Community Center 2 - Ongoing 334 - Quimby 474,505 14,740 489,245 181,349 275,075 32,821 -
8507 PVIC Lift Station Upgrade 3 - Deferral 330 - CIP Fund - - - 30,000 200,000
8503 Civic Center Master Plan 2 - Ongoing 330 - CIP Fund 168,651 168,651 1,901 15,738 151,012 151,000 151,000
8504 Citywide ADA Transition Plan 2 - Ongoing 330 - CIP Fund 150,000 66,450 216,450 33,950 32,500 150,000 150,000 150,000
Restroom Improvements (indoor &
outdoor) at PVIC 4 - Proposed 330 - CIP Fund - - 150,000
Civic Center (the Storm Room)
Improvements 4 - Proposed 330 - CIP Fund - - 100,000
Total Public Buildings 150,000 709,606 14,740 874,346 217,200 323,313 333,833 151,000 150,000 301,000 150,000 - 30,000 200,000 100,000
Storm Water System - Stormwater
Quality
8701 Storm Drain Lining Program 3 - Deferral 330 - CIP Fund - - - 450,000
8709 Connector Pipe Screens Project (SM
Bay Prop. 84 Program)1 - Completed 330 - CIP Fund 255,394 255,394 87,392 152,802 15,200 -
8709 Connector Pipe Screens Project (SM
Bay Prop. 84 Program)1 - Completed 332 - State Grants 363,237 363,237 27,787 335,451 (1) -
8711 Bayend Drive Catch Basin Inlets and
Storm Sewer Lateral - Engineering 2 - Ongoing 330 - CIP Fund 42,000 42,000 22,664 19,336 -
8711 Bayend Drive Catch Basin Inlets and
Storm Sewer Lateral - Construction 3 - Deferral 330 - CIP Fund - - - 170,000
FY 19-20 Capital Budget PROPOSED 5-YR CAPITAL IMPROVEMENT PROGRAM
W:\Finance Mgmt\Budget\Budget 2021\2020-05-19 Prelim Budget\CIP\2020-04-27 CIP prelim budget & 5 year plan VERSION H.xlsx Printed: 5/12/2020 9:04 AM
B-1
FY 2019-20 Capital Budget and 5-year Capital Improvement Program Version H
Project
Code Project Status/Category Fund
FY 19-20
Adopted
Budget
FY 18-19
Cont.
Approp/PO
Carryovers
FY 19-20
Additional
Approp.
FY 19-20
Revised Budget
FY 19-20
Actuals @ 4/16
FY 19-20
Encum @ 4/16 Balance @ 4/16 Continuing Projects
from FY 19-20 FY 20-21 Projects FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 TBD
FY 19-20 Capital Budget PROPOSED 5-YR CAPITAL IMPROVEMENT PROGRAM
8712 Storm Drain Point Repair (Marguerite
Drive & Via Colinita)Deleted 330 - CIP Fund 700,000 700,000 700,000 -
8713 Upper Point Vicente Stormwater Runoff
Control Project (Helipad)3 - Deferral 330 - CIP Fund - - - 200,000
8714 Crest Road to Crestridge Canyon Storm
Drain Project - Engineering 2 - Ongoing 330 - CIP Fund 140,000 140,000 91,970 47,907 123 -
8714 Crest Road to Crestridge Canyon Storm
Drain Project - Construction 3 - Deferral 330 - CIP Fund - - - 1,285,000
8715
Storm Drain Deficiency Improvement
(PVDS at Peppertree Dr. and
Hawthorne Blvd. near Hawkhurst Dr.) -
Engineering
2 - Ongoing 330 - CIP Fund 195,535 195,535 168,161 27,374 - -
8715
Storm Drain Deficiency Improvement
(PVDS at Peppertree Dr. and
Hawthorne Blvd. near Hawkhurst) -
Construction
3 - Deferral 330 - CIP Fund 2,750,000 2,750,000 2,750,000 - 2,750,000
8716
Hawthorne: Via de la Vis Shadow
Wood; Amber Sky; Middlecrest;
Oceanaire; Rue La Fleur; PVDS;
Sasilina at Hawksmoor; Via Colinita;
Vista Mesad; Via Colinita; Kingsridge -
Engineering
3 - Deferral 330 - CIP Fund - - - 250,000 -
8716
Hawthorne: Via de la Vis Shadow
Wood; Amber Sky; Middlecrest;
Oceanaire; Rue La Fleur; PVDS;
Sasilina at Hawksmoor; Via Colinita;
Vista Mesad; Via Colinita; Kingsridge -
Construction
3 - Deferral 330 - CIP Fund - - - 2,100,000 -
8717
Crestridge; Lightfoot; Via Colinita; Knoll
View; Deluna; Schooner; Via Cambron;
PVDW; Northern S. Western Ave;
PVDS - Engineering
3 - Deferral 330 - CIP Fund - - - 350,000 -
8717
Crestridge; Lightfoot; Via Colinita; Knoll
View; Deluna; Schooner; Via Cambron;
PVDW; Northern S. Western Ave;
PVDS - Construction
3 - Deferral 330 - CIP Fund - - - 3,330,300
Storm Drain Improvement at 6415
Corsini 4 - Proposed 330 - CIP Fund - - 20,000 20,000 250,000
Altamira Canyon Drainage and Erosion
Control Project 4 - Proposed 330 - CIP Fund - - 350,000 350,000
Total Storm Water Quality 3,632,000 814,166 - 4,446,166 375,310 586,198 3,484,658 - 370,000 370,000 3,000,000 - 250,000 2,450,000 5,435,300
Right of Way and Traffic Control
Devices
8001 Pavement Management Program
Triennial Update 1 - Completed 330 - CIP Fund 35,213 35,213 35,213 - - - - 120,000 - - 120,000
8004 Public Signs Replacement Program 2 - Ongoing 330 - CIP Fund 250,000 250,000 94,958 68,694 86,348 50,000 50,000 250,000 -
8801 Sidewalk Repair and Replacement
Program 2 - Ongoing 220 - Measure R 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000
8804 Hawthorne Blvd. Beautification -
Engineering 1 - Completed 330 - CIP Fund 71,510 71,510 37,991 1,439 32,080 -
8804 Hawthorne Blvd. Beautification -
Construction 2 - Ongoing 202 - Gas Tax 1,300,000 722,986 2,022,986 - 2,022,986 - -
8808 Crenshaw Blvd - Arterial Roads Rehab
Project - Engineering 2 - Ongoing 202 - Gas Tax 200,000 200,000 170,000 30,000 -
8808 Crenshaw Blvd - Arterial Roads Rehab
Project - Construction 3 - Deferral 330 - CIP Fund - - - 2,000,000
8809 Western Ave Traffic Congestion
Improvements - Engineering 2 - Ongoing 220 - Measure R 263,706 263,706 22,554 91,151 150,001 -
8809 Western Ave Traffic Congestion
Improvements - Construction 2 - Ongoing 330 - CIP Fund - - - 3,200,000
8810
Community Development Block Grant
(CDBG) Projects (Caddington Drive
Neighborhood)
2 - Ongoing 310 - CDBG 150,600 150,600 14,921 39,644 96,035 -
8811 Arterial Fences and Walls Standards -
Citywide Master Plan 3 - Deferral 330 - CIP Fund 25,000 25,000 25,000 - 25,000
8811 Arterial Fences and Walls Standards -
Citywide Engineering (Phase 2)3 - Deferral 330 - CIP Fund 75,000 75,000 75,000 - 75,000
8811 Arterial Fences and Walls Standards -
Citywide Construction (Phase 3)3 - Deferral 330 - CIP Fund - - - 1,000,000
8821 Citywide Street Light Acquisition and
LED Conversion 1 - Completed 211 - 1911 Act 592,140 592,140 489,177 27,725 75,238 -
8822 Automated License Plate Recognition
(ALPR) Project 2 - Ongoing 330 - CIP Fund 359,508 12,521 372,029 102,828 243,288 25,913 -
W:\Finance Mgmt\Budget\Budget 2021\2020-05-19 Prelim Budget\CIP\2020-04-27 CIP prelim budget & 5 year plan VERSION H.xlsx Printed: 5/12/2020 9:04 AM
B-2
FY 2019-20 Capital Budget and 5-year Capital Improvement Program Version H
Project
Code Project Status/Category Fund
FY 19-20
Adopted
Budget
FY 18-19
Cont.
Approp/PO
Carryovers
FY 19-20
Additional
Approp.
FY 19-20
Revised Budget
FY 19-20
Actuals @ 4/16
FY 19-20
Encum @ 4/16 Balance @ 4/16 Continuing Projects
from FY 19-20 FY 20-21 Projects FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 TBD
FY 19-20 Capital Budget PROPOSED 5-YR CAPITAL IMPROVEMENT PROGRAM
8824 Transit Improvement - Bus
Turnout/Stops - Engineering 1 - Completed 216 - Prop A 5,892 5,892 5,892 - - -
8824 Transit Improvement - Bus
Turnout/Stops - Construction 2 - Ongoing 216 - Prop A 450,000 699,374 1,149,374 8,760 1,091,414 49,200 -
8828 PVDS Intersections Improvement 2 - Ongoing 215 - Prop C 5,254 5,254 1,902 3,352 - -
8828 PVDS Intersections Improvement 3 - Deferral 330 - CIP Fund - - - 750,000
8829 ADA Improvements - Area 1 1 - Completed 310 - CDBG 44,710 44,710 9,943 - 34,767 -
8830 Safe Route to School 2 - Ongoing 330 - CIP Fund 27,573 27,573 13,822 16,408 (2,657) - .
8830 Safe Route to School 2 - Ongoing 332 - State Grants 200,428 200,428 106,684 87,757 5,987 -
8832 ADA Improvements - Area 9 1 - Completed 310 - CDBG 120,790 120,790 153,198 3 (32,411) -
8837 Traffic Signal Light @ PVDS & PVDE 2 - Ongoing 215 - Prop C 428,047 428,047 3,827 424,220 295,000 295,000
8838 Traffic Signal Light @ Hawthorne & Via
Rivera 2 - Ongoing 211 - 1911 Act 25,000 25,000 25,000 342,000 342,000
8816 Residential Street Rehabilitation
Program Areas 1 - Engineering 2 - Ongoing 220 - Measure R 450,000 450,000 249,964 200,036 - 200,000
8816 Residential Street Rehabilitation
Program Areas 1 - Construction 3 - Deferral 330 - CIP Fund - - - 2,361,600 -
8826 Residential Street Rehabilitation
Program Areas 2 - Engineering 3 - Deferral 220 - Measure R - - - 305,700
8826 Residential Street Rehabilitation
Program Areas 2 Construction 3 - Deferral 330 - CIP Fund - - - 2,200,800 -
8834 Residential Street Rehabilitation
Program Areas 3&4 - Engineering 2 - Ongoing 330 - CIP Fund 461,849 461,849 205,417 256,433 (1) - .318,700
8834 Residential Street Rehabilitation
Program Areas 3&4 - Construction 1 - Completed 330 - CIP Fund 3,500,000 3,500,000 2,577,269 839,906 82,825 - 3,605,000
8815 Residential Street Rehabilitation
Program Area 5 - Engineering 3 - Deferral 220 - Measure R - - - 200,000
8815 Residential Street Rehabilitation
Program Area 5 - Survey 3 - Deferral 220 - Measure R - - - 150,000
8815 Residential Street Rehabilitation
Program Area 5 - Construction 3 - Deferral 330 - CIP Fund - - - 2,198,800
8836 Residential Street Rehabilitation
Program Areas 6 - Engineering 3 - Deferral 220 - Measure R - - - 305,700
8818 Residential Street Rehabilitation
Program Area 8 - Engineering 2 - Ongoing 330 - CIP Fund 117,254 117,254 98,461 18,793 - -
Western Ave Beautification
(Engineering)4 - Proposed 330 - CIP Fund - - 150,000 150,000
PVDE Widening and Path
Improvements at Bronco 4 - Proposed 220 - Measure R - - 200,000 200,000 1,300,000 -
PVDS Rehabilitation 4 - Proposed 330 - CIP Fund - - - 500,000
Indian Peak Road Rehabilitation 4 - Proposed 330 - CIP Fund - - - 500,000
PVDW Pedestrian Crossing 4 - Proposed 330 - CIP Fund - - - 1,000,000
PVDE Rehabilitation 4 - Proposed 330 - CIP Fund - - - 2,000,000
Silver Spur Road Rehabilitation 4 - Proposed 330 - CIP Fund - - - 2,000,000
Ganado Drive Beautification 4 - Proposed 330 - CIP Fund - - - 100,000
Total R/W and TCD 6,650,600 2,758,874 1,434,881 10,844,355 3,978,990 5,232,784 1,632,581 545,000 742,000 1,287,000 5,845,000 4,523,800 3,817,300 3,076,500 10,273,700
13,597,600 5,664,809 1,781,330 21,043,739 5,722,361 7,170,356 8,151,022 1,746,000 2,512,000 4,258,000 10,145,000 5,873,800 4,797,300 6,476,500 19,551,420
FY 19-20
Adopted
Budget
FY 18-19
Cont.
Approp/PO
Carryovers
FY 19-20
Additional
Approp.
FY 19-20
Revised Budget
FY 19-20
Actuals @ 4/16
FY 19-20
Encum @ 4/16 Balance @ 4/16 Continuing Projects
from FY 19-20 FY 20-21 Projects FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 TBD
202 - Gas Tax 1,500,000 - 722,986 2,222,986 - 2,192,986 30,000 - - - - - - - -
211 - 1911 Act - 617,140 - 617,140 489,177 27,725 100,238 - 342,000 342,000 50,000 - - - -
215 - Prop C 640,000 433,301 38,100 1,111,401 334,334 352,847 424,220 295,000 650,000 945,000 650,000 700,000 700,000 750,000 -
216 - Prop A 450,000 5,892 699,374 1,155,266 14,652 1,091,414 49,200 - - - - - - - -
220 - Measure R 700,000 263,706 292,300 1,256,006 22,554 633,415 600,037 250,000 200,000 450,000 1,500,000 250,000 455,700 755,700 250,000
225 - Ab Cove Sewer 450,000 - - 450,000 - - 450,000 - - - 450,000 650,000 - - -
228 - Donor Restricted - - - - - - - - - - - - - - -
310 - CDBG 150,600 165,500 - 316,100 178,062 39,647 98,391 - - - - - - - -
330 - CIP Fund 9,707,000 2,735,330 13,830 12,456,160 4,003,298 2,092,733 6,360,129 1,201,000 1,320,000 2,521,000 7,495,000 4,273,800 3,641,600 4,970,800 19,301,420
332 - State Grants - 563,665 - 563,665 134,471 423,208 5,986 - - - - - - - -
334 - Quimby - 880,275 14,740 895,015 545,813 316,381 32,821 - - - - - - - -
13,597,600 5,664,809 1,781,330 21,043,739 5,722,361 7,170,356 8,151,022 1,746,000 2,512,000 4,258,000 10,145,000 5,873,800 4,797,300 6,476,500 19,551,420
Total Approved Projects
W:\Finance Mgmt\Budget\Budget 2021\2020-05-19 Prelim Budget\CIP\2020-04-27 CIP prelim budget & 5 year plan VERSION H.xlsx Printed: 5/12/2020 9:04 AM
B-3
This project consists of engineering, realigning and reconstructing
approximately 900 feet of the Palos Verdes Drive South roadway, at
the east end of the Portuguese Bend Landslide, to relocate the section
of roadway back into the public right-of-way and to eliminate an
unsafe “S” configuration that has developed as a result of the
landslide..
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $0 $0
Construction $1,000,000 $150,000 $0 $0 $0 $0 $0 $1,150,000
Contingency $0 $50,000 $0 $0 $0 $0 $0 $50,000
Inspection $0 $0 $0 $0 $0 $0 $0 $0
$1,000,000 $200,000 $0 $0 $0 $0 $0 $1,200,000
Funding
330 (CIP) $1,000,000 $200,000 $1,200,000
$1,000,000 $200,000 $1,200,000
Estimated annual operating cost $650,000
Estimated Schedule:
Construction in Fiscal Year 2020-21.
Project Location Map Background:
Due to the land movement associated with the Portuguese Bend
Landslide, this portion of the road has encroached onto private
property and developed an unsafe “S” configuration that requires
elimination. The project will also accommodate required drainage
runoff of the area.
Justification:
Having the public right-of-way on private property may expose the
City to potential liability claims. Furthermore, properly aligning the
roadway may minimize the potential for traffic collisions.
C-1
As part of this annual program, this project consists of patching cracks
and surface repairs, on an as-needed basis, to the Palos Verdes Drive
South roadway throughout the fiscal year in response to damage
caused by the Portuguese Bend landslide.
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 N/A $0
Engineering $0 $0 $0 $0 $0 $0 N/A $0
Environmental $0 $0 $0 $0 $0 $0 N/A $0
Management $0 $0 $0 $0 $0 $0 N/A $0
Construction $0 $650,000 $650,000 $700,000 $700,000 $750,000 N/A $3,450,000
Contingency $0 $0 $0 $0 $0 $0 N/A $0
Inspection $0 $0 $0 $0 $0 $0 N/A $0
$0 $650,000 $650,000 $700,000 $700,000 $750,0000 N/A $3,450,000
Funding
215 (Prop. C) $0 $650,000 $650,000 $700,000 $700,000 $750,000 $3,450,000
$0 $650,000 $650,000 $700,000 $700,000 $750,000 $3,450,000
Estimated annual operating cost $650,000
Estimated Schedule:
Routine resurfacing occurs in response to damage caused by the Portuguese Bend Landslide,
and is an annual budget item (Fiscal Years 2020-21, 2021-22, 2022-23, 2023-24 and 2024-25 are shown
here).
Project Location Map Background:
The City annually budgets for necessary patching and repairs to the
Palos Verdes Drive South roadway within the landslide, and is
expected to continue to do so until landslide movement in this area
can be controlled.
Justification:
The City is required to properly maintain the roadway, and repairs,
such as resurfacing, are required to mitigate impacts to public safety
caused by the land movement in this area.
C-2
As part of the Coastal Bluff Replacement Program, this project
consists of replacing the section of deteriorating metal-pipe fencing
along the Seascape Trail and Golden Cove Trail in the Vicente Bluffs
Reserve with new 3-rail, colored, precast concrete ranch rail fencing
to match the adjacent new coastal bluff fence section.
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $0 $0
Construction $303,981 $175,000 $0 $0 $0 $0 $175,000 $853,981
Contingency $0 $0 $0 $0 $0 $0 $0 $0
Inspection $22,926 $25,000 $0 $0 $0 $0 $25,000 $72,926
$326,907 $200,000 $0 $0 $0 $0 $200,000 $926,907
Funding
330 (CIP) $326,907 $200,000 $200,000 $926,907
$326,907 $200,000 $200,000 $926,907
Estimated annual operating cost $5,000
Estimated Schedule:
Phase 1 (at PVIC) installed approximately 1,579 feet of new fence in 2018.
Phase 2 (at three locations in Abalone Cove) installed approximately 4,325 feet of new fence in 2019.
Phase 3 (in the Vicente Bluffs Reserve) is to install approximately 4,500 feet of new fence in 2020.
Construction of Phase 4 is deferred to a Fiscal Year to be determined.
Project Location Map Background:
Prior to establishing this project, the City was receiving a growing
number of complaints about the safety of the rusting and
deteriorating nature of the existing metal pipe coastal bluff fencing.
Justification:
This project increases the safety and aesthetics of the public trails
along the City’s bluffs.
C-3
This project consists of:
Creating a Master Plan for the upper section of the PVIC lot
Installing a new, paved parking lot (in the general area where
the “overflow” parking lot exists)
Constructing new outdoor restrooms
Creating new trails, picnic areas and outlooks
Planting grassland areas and additional landscaping
Establishing locations for an Interactive Exhibit Program
(IEP) that will include four exhibits and be designed,
constructed and paid for by Los Serenos de Point Vicente
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $50,000 $0 $0 $0 $0 $0 $50,000
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $0 $0
Construction $0 $0 $0 $0 $0 $0 $0 $0
Contingency $0 $0 $0 $0 $0 $0 $0 $0
Inspection $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0
Funding
330 (CI) $50,000 $50,000
$50,000 $50,000
Estimated annual operating cost Not Applicable
Estimated Schedule:
Master Plan work to be completed in Fiscal Year 2020-21.
Engineering and Construction is deferred to a Fiscal Year to be determined.
Project Location Map Background:
On November 20, 2012, the City Council adopted amendments to
the RPV Coast Vision Plan (adopted 9/2/2008) which replaced the
Annenberg Foundation project. An update to the Parks Master Plan
was adopted in October 2015, and Los Serenos de Point Vicente
presented a proposal for a Lower Point Vicente Concept Site Plan
in 2016.
Justification:
On August 2, 2016 the City Council directed staff to work with Los
Serenos de Point Vicente to seek public input.
In April 2017, the City Council modified the Parks and Recreation
Vision Plan for Lower Point Vicente and added the Interactive
Outdoor Educational Exhibits Concept Plan.
This project provides the proper infrastructure for those exhibits.
C-4
This project consists of improvements to secure the main entry point
to the Portuguese Bend Reserve of the Palos Verdes Nature Preserve,
at the entrance to the Burma Road Trail, including:
A five feet (5’) wide, black wrought iron, powered,
automatically timed, swing gate with a panic bar
A pair of seven feet (7’) wide, black wrought iron, swing
gates, with a multi-entity locking mechanism, to secure the
vehicle access
New black wrought iron fencing to secure the gate perimeters
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $0 $0
Construction $0 $100,000 $0 $0 $0 $0 $0 $100,000
Contingency $0 $0 $0 $0 $0 $0 $0 $0
Inspection $0 $0 $0 $0 $0 $0 $0 $0
$0 $100,000 $0 $0 $0 $0 $0 $100,000
Funding
330 (CIP) $100,000 $100,000
$100,000 $100,000
Estimated annual operating cost $500
Estimated Schedule:
Construction in Fiscal Year 2020-21.
Project Location Map Background:
It is important to prevent pedestrian traffic into the Portuguese Bend
Reserve at times, such as after sunset and after heavy rainfall, to
protect the Reserve and the quality of life of neighboring residents.
The existing gate, at the entrance of the Burma Road Trail, does not
adequately close the Preserve from pedestrian traffic when
warranted.
Justification:
A new gate will enhance the security of the Portuguese Bend Reserve
of the Palos Verdes Peninsula Nature Preserve and improve the
aesthetic nature of a heavily visited entrance to the Preserve. It will
enable staff to better manage the Preserve.
C-5
This project consists of improvements to secure the main entry point
to the Filiorum Reserve of the Palos Verdes Nature Preserve,
including:
Two hundred and fifty feet (250’) of new green, wrought iron
fence and decorative brick pilasters, matching the adjacent
fence of the Island View Homeowner Association (HOA),
along Crenshaw Boulevard and along the east side of the
downslope to the existing trail head
A five foot (5’) wide, powered, automatically timed, swing
gate with a panic bar
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $0 $0
Construction $0 $100,000 $0 $0 $0 $0 $0 $100,000
Contingency $0 $0 $0 $0 $0 $0 $0 $0
Inspection $0 $0 $0 $0 $0 $0 $0 $0
$0 $100,000 $0 $0 $0 $0 $0 $100,000
Funding
330 (CIP) $100,000 $100,000
$100,000 $100,000
Estimated annual operating cost $500
Estimated Schedule:
Construction in Fiscal Year 2020-21.
Project Location Map Background:
It is important to prevent pedestrian traffic into the Portuguese Bend
Reserve at times, such as after sunset and after heavy rainfall, to
protect the Reserve and the quality of life of neighboring residents.
Access to the trailhead of the Rattlesnake Trail is currently provided
only by an opening in the fence along Crenshaw Boulevard.
Justification:
Enhances security of the Portuguese Bend Reserve of the Palos
Verdes Peninsula Nature Preserve. It will enable staff to better
manage the Preserve.
C-6
This project consists of preparing supporting documents and
providing services towards the future development of a Master Plan
for the Upper Pointe Vicente property for the purpose of Civic Center
and open space improvements.
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $17,639 $151,000 $0 $0 $0 $0 $0 $168,639
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $0 $0
Construction $0 $0 $0 $0 $0 $0 $0 $0
Contingency $0 $0 $0 $0 $0 $0 $0 $0
Inspection $0 $0 $0 $0 $0 $0 $0 $0
$17,639 $151,000 $0 $0 $0 $0 $0 $168,639
Funding
330 (CIP) $17,639 $151,000 $168,639
$17,639 $151,000 $168,639
Estimated annual operating cost Not Applicable
Estimated Schedule:
The Request For Proposal (RFP) for Engineering Services is under review by the Civic Center Advisory
Committee. The final RFP is estimated to be advertise in FY 2020-21.
Project Location Map Background:
As part of the City’s update to the Parks Master Plan, site specific
workshops are being held to receive community input regarding
desired uses at the park. A Master Plan will be created that
represents the interests of the residents. The Civic Center Advisory
Board was created to advise and to provide recommendations to the
City Council.
Justification:
A Master Plan serves as a framework to major components or
elements for the City Council’s consideration and could include a
variety of uses as recommended by the community through the
advisory committee.
C-7
This project consists of updating the current ADA (Americans with
Disabilities) Transition Plan, which identifies all of the ADA
deficiencies at City facilities and within the public right-of-way and
outlines a plan to make improvements to eliminate those deficiencies
through future projects. Work is being performed through the CJPIA
(California Joint Powers Insurance Authority), resulting in lower
costs.
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $66,450 $150,000 $0 $0 $0 $0 $0 $216,450
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $0 $0
Construction $0 $0 $0 $0 $0 $0 $0 $0
Contingency $0 $0 $0 $0 $0 $0 $0 $0
Inspection $0 $0 $0 $0 $0 $0 $0 $0
$66,450 $150,000 $0 $0 $0 $0 $0 $216,450
Funding
330 (CIP) $66,450 $150,000 $216,450
$66,450 $150,000 $216,450
Estimated annual operating cost $
Estimated Schedule:
Work began in Fiscal Year 2019-20 and will be completed in Fiscal Year 2020-21.
Project Location Map Background:
Under Title II of the Americans with Disabilities Act, the City is
required to have a current Self-Evaluation and Transition Plan.
Justification:
The City may be at significant risk for claims and litigation, as well
as place the City at risk of losing or not being able to receive state
and federal pass-through funding, if it does not have a current plan.
C-8
This project consists of:
replacing the existing catch basin
replacing the existing broken pipe
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $20,000 $0 $0 $0 $0 $0 $20,000
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $0 $0
Construction $0 $0 $240,000 $0 $0 $0 $0 $240,000
Contingency $0 $0 $0 $0 $0 $0 $0 $0
Inspection $0 $0 $10,000 $0 $0 $0 $0 $10,000
$0 $20,000 $250,000 $0 $0 $0 $0 $270,000
Funding
330 (CIP) $20,000 $250,000 $270,000
$20,000 $250,000 $270,000
Estimated annual operating cost $500
Estimated Schedule:
Engineering in Fiscal Year 2020-21.
Construction in Fiscal Year 2021-22.
Project Location Map Background:
The existing storm sewer pipe has breaks in it and the catch basin is
deteriorating
Justification:
Although no flooding currently occurs on private property, this
project will properly convey the storm water runoff that is collected
by the catch basin at this location.
C-9
This project consists of three phases, as follows:
Phase 1
Reviewing a previous study of a portion of the water shed
Performing an engineering analysis of the entire Altamira
Canyon and its tributaries
Establishing a priority for improvements
Phase 2
Preparing detailed plans for mitigation measures
Phase 3
Construction of the mitigation measures
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $350,00 $0 $0 $0 $0 $0 $350,000
Engineering $0 $0 $0 $0 $0 $0 TBD TBD
Environmental $0 $0 $0 $0 $0 $0 TBD TBD
Management $0 $0 $0 $0 $0 $0 TBD TBD
Construction $0 $0 $0 $0 $0 $0 TBD TBD
Contingency $0 $0 $0 $0 $0 $0 TBD TBD
Inspection $0 $0 $0 $0 $0 $0 TBD TBD
$0 $350,000 $0 $0 $0 $0 TBD TBD
Funding
330 (CIP) $350,000 TBD
$350,000 TBD
Estimated annual operating cost TBD
Estimated Schedule:
Project Study Report (Phase 1) in Fiscal Year 2020-21.
Project Location Map Background:
The canyon has been eroding for the last several years
Justification:
This study is needed to identify measures to mitigate the erosion of
the Altamira Canyon which poses a public safety concern to public
and private property.
C-10
This project consists of replacing traffic signs, including regulatory
signs, guide signs, warning signs, object marker signs and other signs
that were identified in 2017 as required, in three phases as follows:
Phase 1
Signs to be replaced in FY 2019-20
Phase 2
Signs to be replaced in FY 2020-21
Phase 3
Signs to be replaced in FY 2021-22
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 $0 $0
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 $0 $0
Construction $125,502 $45,000 $240,000 $0 $0 $0 $0 $410,502
Contingency $0 $0 $0 $0 $0 $0 $0 $0
Inspection $25,600 $5,000 $10,000 $0 $0 $0 $0 $40,600
$151,102 $50,000 $250,000 $0 $0 $0 $0 $451,502
Funding
330 (CIP) $151,102 $50,000 $250,000 $451,502
$151,102 $50,000 $250,000 $451,502
Estimated annual operating cost $3,000
Estimated Schedule:
Phase 1 in FY 2019-20
Phase 2 in FY 2020-21
Phase 3 in FY 2021-22
Project Location Map Background:
The City received an assessment report on its traffic sign inventory
in December 2017, which recommended a signage
replacement/update program over the next five years.
The 458 signs identified as needing replacement within 1-2 years
(from 2017) are addressed with this project, as the City has replaced
the signs that required immediate replacement in 2020,
Justification:
Roadway signs are required to comply with FHWA and California
Manual on Uniform Traffic Control Devices (MUTCD) standards,
including retro-reflectivity. This project is necessary for the City’s
roadway signs to be in compliance with applicable standards and
reduce City liability in the event of traffic accidents and improving
public safety.
C-11
T
This project consists of repairing and replacing identified sidewalk
segments in the public right-of-way on a biennial schedule.
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 N/A $0
Engineering $0 $0 $0 $0 $0 $0 N/A $0
Environmental $0 $0 $0 $0 $0 $0 N/A $0
Management $0 $0 $0 $0 $0 $0 N/A $0
Construction $ $240,000 $0 $240,000 $0 $240,000 N/A $
Contingency $0 $0 $0 $0 $0 $0 N/A $0
Inspection $0 $10,000 $0 $10,000 $0 $10,000 N/A $
$ $250,000 $0 $250,000 $0 $250,000 N/A $
Funding
220 (Measure R) $ $250,000 $250,000 $250,000 $
$ $250,000 $250,000 $250,000 $
Estimated annual operating cost TBD
Estimated Schedule:
Construction in Fiscal Year 2020-21
Construction in Fiscal Year 2022-23
Construction in Fiscal Year 2024-25
Project Location Map Background:
Under this biennial program, the City removes and replaces
identified broken sections of sidewalk city-wide.
Justification:
Repair and replacement will reduce potential of injury to sidewalk
users and reduce overall city liability related to slip and fall claims.
C-12
This project consists of engineering and installing a new traffic signal
at the intersection of Palos Verdes Drive South and Palos Verdes
Drive East.
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 N/A $0
Engineering $25,000 $0 $0 $0 $0 $0 N/A $25,000
Environmental $0 $0 $0 $0 $0 $0 N/A $0
Management $0 $0 $0 $0 $0 $0 N/A $0
Construction $0 $275,000 $0 $0 $0 $0 N/A $275,000
Contingency $0 $0 $0 $0 $0 $0 N/A $0
Inspection $0 $20,000 $0 $0 $0 $0 N/A $20,000
$25,000 $295,000 $0 $0 $0 $0 N/A $320,000
Funding
215 (Prop. C) $25,000 $295,000 $0 $0 $0 $320,000
$25,000 $295,000 $0 $0 $0 $320,000
Estimated annual operating cost $5,000
Estimated Schedule:
Engineering in Fiscal Year 2019-20.
Construction in Fiscal Year 2020-21.
Project Location Map Background:
The design and construction of this project was initiated by the
Traffic Safety Committee and was approved subsequently by the
City Council.
Justification:
The installation of a new traffic signal will improve traffic flow and
increase vehicular safety at this intersection.
C-13
This project consists of engineering and installing a new traffic signal
at the intersection of Hawthorne Boulevard and Via Rivera.
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 N/A $0
Engineering $25,000 $0 $0 $0 $0 $0 N/A $25,000
Environmental $0 $0 $0 $0 $0 $0 N/A $0
Management $0 $0 $0 $0 $0 $0 N/A $0
Construction $0 $317,000 $0 $0 $0 $0 N/A $317,000
Contingency $0 $0 $0 $0 $0 $0 N/A $0
Inspection $0 $25,000 $0 $0 $0 $0 N/A $25,000
$25,000 $342,000 $0 $0 $0 $0 N/A $367,000
Funding
211 (1911 Act) $25,000 $342,000 $367,000
$25,000 $342,000 $367,000
Estimated annual operating cost $5,000
Estimated Schedule:
Engineering in Fiscal Year 2019-20.
Construction in Fiscal Year 2020-21.
Project Location Map Background:
The design and construction of this project was initiated by the
Traffic Safety Committee and was approved subsequently by the
City Council in February 2020.
Justification:
The installation of a new traffic signal will improve traffic flow and
enhance vehicular safety at this intersection.
C-14
The project consists of developing a plan for improvements to
enhance the aesthetics of the public right-of-way along the Western
Avenue corridor (from Peninsula Verde Drive to Summerland Street)
to possibly include:
New entrance features
Lighting improvements (including up-lighting of landscaping)
Hardscape improvements
new street furniture and trash receptacles
crosswalk improvements
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $150,000 $0 $0 $0 $0 $0 $150,000
Engineering $0 $0 $0 $0 $0 $0 $0 $0
Environmental $0 $0 $0 $0 $0 $0 $0 $0
Management $0 $0 $0 $0 $0 $0 TBD TBD
Construction $0 $0 $0 $0 $0 $0 TBD TBD
Contingency $0 $0 $0 $0 $0 $0 TBD TBD
Inspection $0 $0 $0 $0 $0 $0 TBD TBD
$0 $150,000 $0 $0 $0 $0 TBD TBD
Funding
330 (CIP) $150,000 TBD
$150,000 TBD
Estimated annual operating cost TBD
Estimated Schedule:
Developing a Plan for Improvements in Fiscal Year 2021-22
Project Location Map Background:
For many years, there has been a general desire by the City to
enhance the aesthetics and improvements along the Western
Avenue corridor.
Justification:
Aesthetic improvements to the public right-of-way and adjacent areas
would enhance the appeal of the surrounding area, bolster commerce
with local businesses, and reflect positively on the entire City.
C-15
This project consists of widening of the Palos Verdes Drive East
roadway, from Bronco Drive to lower Headland Drive, by adding a
12’ center turn lane and constructing a decomposed granite (“DG”)
pedestrian/equestrian path in the public right-of-way, from Bronco
Drive to Sunnyside Ridge Drive
Project Cost Estimates
Prior FYs FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY TBD Totals
Planning $0 $0 $0 $0 $0 $0 N/A $0
Engineering $0 $200,000 $0 $0 $0 $0 N/A $200,00
Environmental $0 $0 $0 $0 $0 $0 N/A $0
Management $0 $0 $0 $0 $0 $0 N/A $0
Construction $0 $0 $1,250,000 $0 $0 $0 N/A $1,250,000
Contingency $0 $0 $0 $0 $0 $0 N/A $0
Inspection $0 $0 $50,000 $0 $0 $0 N/A $50,000
$0 $0 $1,300,000 $0 $0 $0 N/A $1,500,000
Funding
330 (CIP) $200,000 $1,300,000 $1,500,000
$200,000 $1,300,000 $1,500,000
Estimated annual operating cost $10,000
Estimated Schedule:
Engineering in Fiscal Year 2020-21.
Construction in Fiscal Year 2021-22.
Project Location Map Background:
The curb radius along Palos Verdes Drive East and Bronco is very
tight and motorists tend to drive fast through this segment of the
roadway.
Justification:
The widening of Palos Verdes Drive East and construction of a center
turn lane, and the construction of a path will address vehicular and
pedestrian safety concerns and will provide for safer travel in this
area.
C-16
EXHIBIT D-1 FY 2019-20 PROPOSED BUDGET ADJUSTMENTS AT THIRD QUARTER
Savings Identified at Mid-Year
Account Type Department
Account
Object Code Justification
FY 19-20
Proposed Budget
Adjustments
Salaries
City Administration, Community
Development, Public Works,
Recreation and Parks
4101 - 4105 Savings from City-wide vacancies,
delayed recruitments.(304,000)$
Benefits
City Administration, Community
Development, Public Works,
Recreation and Parks
4201 - 4207 Savings from City-wide vacancies,
delayed recruitments.(150,900)
Total - Personnel (454,900)$
Legal Services Legal Services 5107 Additonal anticipated litigation costs.196,000
Professional/Technical
City Administration, Community
Development, Public Works,
Recreation and Parks
5101, 5102, 5103,
5106
Savings from contracting and consulting
services from delayed services.(404,700)
Repairs & Maintenance
Public Works, Community
Development, Recreation &
Parks,
5201, 5301-5304 Savings from delayed services.(314,000)
Supplies
City Administration, Community
Development, Public Works,
Recreation and Parks
4310-4312 City-wide savings from non-essential
supplies. (102,000)
Training/Conference
City Administration, Community
Development, Public Works,
Recreation and Parks
4601, 6001, 6002 City-wide savings from trainings and
conferences.(62,100)
Misc. Expenses Non-Dept.4901, 4701, 6201,
8803 Savings from delayed services.(178,300)
Total - Non-Personnel (865,100)$
Total Proposed Budget
Adjustments - General Fund (1,320,000)$
Savings Identified at Budget Workshop
Account Type Fund
Account
Object Code Justification
FY 19-20
Proposed Budget
Adjustments
Transfers-Out General Fund 9330 Reduce transfers to CIP based on TOT's
estimated year-end revenues.(1,359,600)$
Transfers-In Capital Improvement Program 9101
Reduce transfers from General Fund
based on TOT's estimated year-end
revenues.
1,359,600$
D-1
EXHIBIT D-2 FY 2019-20 PROPOSED BUDGET ADJUSTMENTS
Additional Savings Identified at Third Quarter
Account Type Department
Account
Object Code Justification
FY 19-20
Proposed Budget
Adjustments
Salaries
City Administration, Community
Development, Public Works,
Recreation and Parks
4101 - 4105 Savings from City-wide vacancies,
delayed recruitments.(497,000)$
Benefits
City Administration, Community
Development, Public Works,
Recreation and Parks
4201 - 4207 Savings from City-wide vacancies,
delayed recruitments.(223,600)
Total - Personnel (720,600)$
Preserve Public Safety 5116 Additional month for the Sheriff Preserve
during transition to Park Rangers.52,000$
Legal Services Legal Services 5107 Reduction from litigation services.(12,100)
Professional/Technical
City Administration, Community
Development, Public Works,
Recreation and Parks
5101, 5102, 5103,
5106
Savings from contracting and consulting
services.(340,400)
Repairs & Maintenance
Public Works, Community
Development, Recreation &
Parks,
5201, 5301-5304 Savings from delayed services.(83,000)
Supplies
City Administration, Community
Development, Public Works,
Recreation and Parks
4310-4312 City-wide savings from non-essential
supplies. (45,000)
Training/Conference
City Administration, Community
Development, Public Works,
Recreation and Parks
4601, 6001, 6002 City-wide savings from trainings and
conferences.(89,500)
Emergency Operation
Center EOC
4310, 4401, 4901,
5201, 5106, 8101,
8201,8801
COVID-19 operational expenses.268,100
Misc. Expenses Non-Dept.4901, 4701, 6201,
8803 Savings from delayed services.(36,600)
Total - Non-Personnel (286,500)$
Total Proposed Budget
Adjustments - General Fund (1,007,100)$
Account Type Fund
Account
Object Code Justification
FY 19-20
Proposed Budget
Adjustments
Transfers-In Capital Improvement Program 9332 Grant reimbursements received for
projects completed in prior years.98,300$
Transfers-Out Federal Grant 9330 Grant reimbursements received for
projects completed in prior years.(98,300)$
D-2