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CC SR 20200421 E - NOC ADA Access Improvements Crosswalks in Area 9 CITY COUNCIL MEETING DATE: 04/21/2020 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action to authorize the City Clerk to file a Notice of Completion for the ADA Access Improvements – Crosswalks in Area 9 Project. RECOMMENDED COUNCIL ACTION: (1) Accept the project as complete; (2) Authorize the City Clerk to file a Notice of Completion for the project with the Los Angeles County Registrar-Recorder’s Office; and if no claims are filed within 35 days after recordation, send a notice to the surety company to exonerate the Performance Bond; and, (3) Authorize the Director of Public Works to release the 5% construction retention payment to Hardy & Harper, Inc., a California corporation, 35 days after recordation of the Notice of Completion by the Los Angeles County Registrar- Recorder’s Office, contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond with the City. FISCAL IMPACT: The final cost of the work was $133,352 and was completed within budget. Amount Budgeted: $149,582 Additional Appropriation: N/A Account Number(s): 310-400-8832-8802 [CIP- Community Development Block Grant- Improvements] ORIGINATED BY: Charles Eder, PE, Senior Engineer REVIEWED BY: Elias Sassoon, PE, Director of Public Works APPROVED BY: Ara Mihranian, AICP, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Notice of Completion (page A-1) B. Project Pictures (page B-1) C. Location Map (page C-1) BACKGROUND AND DISCUSSION: In October 2019, the City completed construction of the Americans with Disabilities Act (ADA) Access Improvements – Crosswalks in Area 9 Project. The City has routinely 1 participated in the Los Angeles Urban County's Community Development Block Grant (CDBG) Program since 1986. The program funds local community development projects that meet national objectives. This project consisted of curb construction, sidewalk, ADA ramps, asphalt concrete (AC) pavement, landscape and irrigation restoration at three intersections along Delasonde Drive (at Valleta Drive, Galerita Drive and Pontevedra Drive), along with the intersection at Pontevedra Drive and Valleta Drive. A change to the contract was authorized by the City Council on February 18, 2019, in the amount of $22,200. The total cost of the project is summarized in the following table: PROJECT COST SUMMARY Description Budget Actual Revised Budget $ 201,498 201,493 Project Costs: - - 8001 Professional Technical Services 29,916.00 29,911.00 8005 Engineering Design 18,200.00 18,119.00 8006 Inspection 10,240.00 8,000.00 8801 Improvements 125,352.00 125,352.00 183,708.00 181,382.00 Project Balance $ 17,790.00 $ 20,111.00 Hardy & Harper, Inc., has successfully completed all work in accordance with the specifications and construction contract. Therefore, the work should be accepted as complete and a Notice of Completion filed. ALTERNATIVES: In addition to the Staff recommendations, the following alternative actions are available for the City Council’s consideration: 1. Take other action as deemed appropriate by the City Council. 2 Revised 05/2019  To be recorded with County Recorder within 15 days after completion. No recording fee. RECORDING REQUESTED BY: City of Rancho Palos Verdes Attn: City Clerk 30940 Hawthorne Blvd Rancho Palos Verdes, CA 90275 AND WHEN RECORDED MAIL TO: Same as above THIS SPACE FOR RECORDERS USE ONLY NOTICE OF COMPLETION (CA Civil Code 9204- Public Works) Notice is hereby given by the undersigned owner, a public entity of the State of California, that a public work of improvement has been completed, as follows: Project title or description of work: Date of completion: Nature of owner: Interest or estate of owner: Address of owner: Name of contractor: Address of contractor: Street address or legal description of site: Dated: ___________________________ Owner: City of Rancho Palos Verdes (Name of Public Entity) By: ____________________________ Title: Doug Willmore, City Manager State of California ) County of Los Angeles ) ss City of Rancho Palos Verdes ) I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing notice and on whose behalf I make this verification; I have read said notice, know its contents, and the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Rancho Palos Verdes , California on (Date) By: Title: Emily Colborn, City Clerk A-1 B-1 BEFORE AFTER BEFORE AFTER BEFORE AFTER ~City of Rancho Palos Verdes j Area 9 -Curb Ramps 286.1 0 143.04 286.1 Feet I I NAD_ 1983_StatePlane_California_ V _FIPS _040S_Feet 0 © City of Rancho Palos Verdes The information on th is map is fo r reference on ly and may not be up-to -da te. Plea se con t act the City fo r mo re info rm ation I . ~1 1.4\c'I .:.r 1--. _i:;;-,p3 Legend Street Centerlines (2015) ~-.. Private -Public D City Boundary 0 Parcel Palos Verdes Reservoir Adjacent Cities O Palos Verdes Estates O Roll ing Hills Estates O Roll ing Hi ll s • Other Ocean ~ -c::..u~~ MM~ ., \ N\~{l.iN~ ~ N\ ... Notes -'6iu'O~/V-r ffl<1" ~ ~ \P,.l'l.~L CDBG Project C-1