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CC DM 20200317 B - 20200204 CC MINS_DRAFTDRAFT MINUTES RANCHO PALOS VERDES CITY COUNCIL REGULAR MEETING FEBRUARY 4, 2020 CALL TO ORDER: A Regular meeting of the Rancho Palos Verdes City Council for the purpose of a Closed Session was called to order by Mayor Cruikshank at 6:00 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file. City Council roll call was answered as follows: PRESENT: Bradley, Dyda, and Mayor Cruikshank ABSENT: Alegria (excused) and Ferraro (excused) Also present were Ara Mihranian, Interim City Manager; Kit Fox, Interim Deputy City Manager; William W. Wynder, City Attorney, Teresa Takaoka, Deputy City Clerk; and Emily Colborn, City Clerk. PUBLIC COMMENTS: None. CLOSED SESSION ITEMS ANNOUNCED: City Attorney Wynder announced the items to be discussed in Closed Session. 1. PUBLIC EMPLOYEE APPOINTMENT GC SECTION 54957 A closed session will be held, pursuant to Government Code §54957, to consider filling the position of City Manager 2. CONFERENCE WITH LABOR NEGOTIATORS GC SECTION 54957.6 A closed session will be held, pursuant to Government Code § 54957.6, with the Mayor, Mayor Pro Tem and City Attorney, regarding labor negotiations for the unrepresented employee position of City Manager RECESS TO CLOSED SESSION (FIRESIDE ROOM): At 6:04 P.M., the Council recessed to Closed Session. DRAFT - City Council Minutes February 4, 2020 Page 2 of 9 ADJOURN TO REGULAR MEETING: At 6:48 P.M. the Closed Session was adjourned to the Regular meeting. REGULAR MEETING – OPEN SESSION CALL TO ORDER: A Regular meeting of the Rancho Palos Verdes City Council was called to order by Mayor Cruikshank at 7:04 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301 Hawthorne Boulevard, notice having been given with affidavit thereto on file. City Council roll call was answered as follows: PRESENT: Bradley, Dyda, Ferraro, Alegria, and Mayor Cruikshank ABSENT: None Also present were Ara Mihranian, Interim City Manager; William W. Wynder, City Attorney; Angelina Garcia, Interim Director of Finance; Terry Rodrigue, Interim Director of Community Development; Amy Seeraty, Associate Planner; Elias Sassoon, Director of Public Works; James O’Neill, Engineering Assistant; Cory Linder, Director of Recreation and Parks; Lukasz Buchwald, Information Technology Manager; Teresa Takaoka, Deputy City Clerk; and Emily Colborn, City Clerk. Also present was Captain James Powers, Lomita Station, Los Angeles County Sheriff’s Department PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Councilmember Ferraro. CLOSED SESSION REPORT: City Attorney Wynder reported that the City Council unanimously approved to appoint Ara Mihranian as the new City Manager. The City Attorney was given direction to prepare an employment contract that includes the terms and conditions agreed upon and present for Council consideration at the February 18, 2020, Council meeting. MAYOR’S ANNOUNCEMENTS: 1. Presentation to outgoing Planning Commissioner Robert Nelson Mayor Cruikshank and the City Council recognized Commissioner Robert Nelson for his years of service on the Planning Commission and for his service to the community. Past Planning Commissioner David Emenhiser commended Mr. Nelson for his service, leadership, and guidance on the Planning Commission. DRAFT - City Council Minutes February 4, 2020 Page 3 of 9 RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: Mayor Cruikshank announced the Recycle Winners for the January 21, 2019, City Council meeting: Donetta Serafini and Robert Denni. He indicated that all winners receive a check for $250 and urged everyone to participate in the City’s Recycling Program. He noted that in addition to winning the Recycler Drawing, the two individuals also won a Personal Emergency Preparedness Kit from the City valued at $60.00. APPROVAL OF THE AGENDA: Councilmember Dyda moved, seconded by Councilmember Ferraro, to approve the agenda as presented. The motion passed on the following roll call vote: AYES: Bradley, Dyda, Ferraro, Alegria, and Mayor Cruikshank NOES: None ABSENT: None PUBLIC COMMENTS: The following members of the public addressed the City Council: Noel Weiss, Sharon Loveys, Nadia G., and David Tomblin. CITY MANAGER REPORT: Interim City Manager Mihranian announced the following: presentation at tonight’s meeting on the Los Angeles County’s new voting system including the opportunity for voters to demo and test out the new voting machine process; city’s website has links on up to date information in regards to the coronavirus; encouraged all to participate in the 2020 Census; Senator Ben Allen visit to the city and tour of landslide area; update on Senate Bill 50, it did not accrue enough support to pass; Traffic Safety Committee vacancy recruitment deadline is February 21; and invited all to the city’s goal setting workshop on February 12 at PVIC. City Attorney Wynder announced that the Cherie Townsend; Jalen Lapree Hamler v. City of Rancho Palos Verdes; United States District Court Central District of California, Case No. 2:18-cv-10011 lawsuit has been dismissed and the City was awarded $105,000 for attorney fees in the Indian Peak Properties case. CONSENT CALENDAR: City Clerk Colborn reported that late correspondence was distributed prior to the meeting regarding Item K and there were no requests to speak. DRAFT - City Council Minutes February 4, 2020 Page 4 of 9 Mayor Pro Tem Alegria moved, seconded by Councilmember Ferraro, to approve the Consent Calendar as presented. The motion passed on the following roll call vote: AYES: Bradley, Dyda, Ferraro, Alegria, and Mayor Cruikshank NOES: None ABSENT: None   A. Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Approval of meeting minutes Approved the minutes of the January 15, 2020, Special Closed Session (Review of City Manager applicants); January 15, 2020, Special City Council meeting (advisory boards interviews); January 21, 2020, Special City Council meeting (advisory boards interviews); and January 24, 2020, Special Closed Session (City Manager interviews) C. Register of Demands Adopted Resolution No. 2020-04, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. D. Consideration and possible action to receive and file the November 2019 Cash Balances/Monthly Treasurer’s Report Received and filed report. E. Consideration and possible action to receive and file the December 2019 Cash Balances/Monthly Treasurer’s Report Received and filed report. F. Consideration and possible action to award a three-year contract services agreement to Multi W. Systems, Inc. to maintain and repair sewer pumps (1) Awarded a three-year contract services agreement to Multi W. Systems, Inc. in the total amount of $180,000 ($60,000 per year); and (2) Authorized the Mayor to execute on behalf of the City. DRAFT - City Council Minutes February 4, 2020 Page 5 of 9 G. Consideration and possible action to award a three-year contract services agreement to Monaco Mechanical, Inc. DBA All Area Services for on-call sewer and plumbing services (1) Awarded a contract for general on-call sewer and plumbing services to Monaco Mechanical, Inc. DBA All Area Services, for a term of three years and a contract sum of $180,000 ($60,000 per year); and (2) Authorized the Mayor to execute on behalf of the City. H. Consideration and possible action to authorize Staff to participate in and contribute City resources to a Cox Communications town hall meeting with the cities of Palos Verdes Estates and Rolling Hills Estates Authorized Staff to participate in and contribute in-kind City resources to a Cox Communications town hall meeting I. Consideration and possible action to review tree master planning for new and replacement trees within the City’s parkways and medians (1) Received and filed a report on the City Council-adopted policy for trimming and removing City-owned trees and for planting new trees in the City’s parkways and medians; and (2) Authorized Staff to work with members of the community to update the Replacement Trees Inventory with tree species along the City’s major arterials that are more fire resistant and create a uniform appearance J. Consideration and possible action to approve additional appropriation for the Proposition A Transit Improvements Turnout Stations Project (1) Authorize an additional appropriation of $699,374 for the Proposition A Transit Improvements Turnout Stations Project; (2) Awarded a construction contract to Palp, Inc. DBA Excel Paving in the amount of $993,140; (3) Awarded a professional services agreement to Sunbeam Consulting for construction management and inspection services in the amount of $48,160; (4) Provided authority to the City Manager or Director of Finance to execute amendments up to an additional 10% of the value of DBA Excel Paving ($99,314.00) as contingency funds for potential unforeseen conditions; and (5) Authorized the Mayor to execute on behalf of the City. K. Consideration and possible action to modify the Agreement with Vigilant Solutions, Inc. for the Phase 2 purchase of ALPR cameras (1) Considered the Contractor’s requested five modifications to the Agreement, particularly the $500,000 limit on direct damages; and (2) Approved the requested modifications and enter into an agreement with Vigilant Solutions, Inc. in a form approved by the City Attorney to purchase Phase 2 ALPR cameras for Eastview neighborhoods along Western Avenue L. Consideration and possible action to amend the existing Service Agreement with Stay Green Inc. for City-wide landscape services DRAFT - City Council Minutes February 4, 2020 Page 6 of 9 Awarded the Amended and Restated Agreement extending the term of the service agreement with Stay Green Inc. for a one-year, in a form approved by the City Attorney’s office, for City-wide landscape services CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: None. PUBLIC HEARINGS: 1. Consideration and possible action to conduct an annual review of Trump National Golf Club’s compliance with its maintenance obligations relating to trails and open space (Case No. PLMH2020-0001) City Clerk Colborn reported that notice of the public hearing was duly published, late correspondence was received and distributed prior to the meeting, and there were requests to speak. Mayor Pro Tem Alegria declared a possible conflict of interest due to ownership of property located within 500 feet of the location to be discussed and left the Council Chambers for the duration of the public hearing. Mayor Cruikshank declared the public hearing open. Amy Seeraty, Senior Planner, presented a brief staff report and PowerPoint presentation. Lili Amini, General Manager at Trump National Golf Club LLC, spoke in support of the item. City Clerk Colborn reported that there were requests to speak. The following members of the public addressed the City Council and spoke in opposition of the item: Dorothea Flanigan and Gerald Flanigan. With no other requests to speak, Mayor Cruikshank declared the public hearing closed. Discussion ensued among Council Members and Staff. Councilmember Bradley moved, seconded by Councilmember Ferraro, to receive and file the report regarding Trump National Golf Club’s compliance with its maintenance obligations pursuant to the Amended and Restated Declaration of Restrictions approved by the City Council in 2018. The motion passed on the following roll call vote: AYES: Bradley, Dyda, Ferraro, and Mayor Cruikshank DRAFT - City Council Minutes February 4, 2020 Page 7 of 9 NOES: None ABSENT: Alegria Mayor Cruikshank called for a brief recess at 8:15 P.M. The meeting reconvened at 8:30 P.M. REGULAR BUSINESS: 2. Consideration and possible action to receive and file a presentation on Los Angeles County's new Voting Solutions for All People (VSAP) voting system City Clerk Colborn presented a brief staff report and introduced Ms. Terina Keresoma, Los Angeles County Registrar-Recorder/County Clerk, who presented a PowerPoint presentation and overview on the new voting system debuting for the March 3 Presidential Primary Election. With no requests to speak, discussion ensued among Council Members and Staff. Mayor Pro Tem Alegria moved, seconded by Councilmember Bradley, to receive and file the presentation. The motion passed on the following roll call vote: AYES: Bradley, Dyda, Ferraro, Alegria, and Mayor Cruikshank NOES: None ABSENT: None 3. Consideration and possible action to receive and file biannual reports from various City advisory boards and committees Kit Fox, Interim Deputy City Manager, presented a staff report and PowerPoint presentation. Following, a designated member from each committee gave a report on the accomplishments of the advisory board during the preceding six-month period, and addressed achievements with respect to its most recent City Council-approved work plan. With no requests to speak, discussion ensued among Council Members and Staff. Councilmember Bradley moved, seconded by Mayor Pro Tem Alegria, to receive and file the reports. The motion passed on the following roll call vote: AYES: Bradley, Dyda, Ferraro, Alegria, and Mayor Cruikshank NOES: None ABSENT: None DRAFT - City Council Minutes February 4, 2020 Page 8 of 9 Mayor Pro Tem Alegria moved to extend the meeting to 10:45 P.M. Without objection, Mayor Cruikshank so ordered. 4. Consideration and possible action to receive and file a presentation on an updated Fuel Modification Plan and other wildfire preparedness efforts, and award a contract amendment to Fire Grazers, Inc. for fuel modification services City Clerk Colborn reported that there were no requests to speak. Mayor Cruikshank moved to waive the staff report on this item. Without objection, Mayor Cruikshank so ordered. Mayor Pro Tem Alegria moved, seconded by Councilmember Dyda, to (1) Receive and file a presentation on an updated Fuel Modification Plan and other wildfire preparedness efforts; (2) Authorize a contract amendment to Fire Grazers, Inc. to expand contracted fuel modification services; and (3) Authorize an additional appropriation of $43,815 for expanded fuel modification related services The motion passed on the following roll call vote: AYES: Bradley, Dyda, Ferraro, Alegria, and Mayor Cruikshank NOES: None ABSENT: None FUTURE AGENDA ITEMS: The following items were raised by Council Members as future agenda items: Mayor Pro Tem Alegria: revegetation of fuel modification zone and a status report on Del Cerro parking remedies CITY COUNCIL ORAL REPORTS: Each Council Member present reported on his/her attendance at various organization and association meetings. ADJOURNMENT At 10:37 P.M., Mayor Cruikshank adjourned to 6:00 P.M. on February 12, 2020, for a City Goal Setting meeting at Point Vicente Interpretive Center, 31501 Palos Verdes Dr. W, Rancho Palos Verdes, CA 90275. /s/ John Cruikshank Mayor DRAFT - City Council Minutes February 4, 2020 Page 9 of 9 Attest: /s/ Emily Colborn City Clerk