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CC SR 20191217 01 - CDBG FY 20-21 PUBLIC HEARING Date: December 17, 2019 Subject: Consideration and possible action to approve the proposed Fiscal Year 2020 -21 Community Development Block Grant (CDBG) project and budget Recommendation: (1) Approve the proposed FY 20-21 Community Development project and budget; (2) Authorize the Director of Public Works to execute an agreement for the FY 20 -21 CDBG project with the Los Angeles County Development Authority (LACDA), subject to approval as to form by the City Attorney; and (3) Authorize the Director of Public Works to adjust the project budget, as necessary, to take into account the final CDBG allocations and any amounts unexpended at the close of FY 19-20 Subject Property/Location: Various 1. Report of Notice Given: City Clerk 2. Declare Public Hearing Open: Mayor Cruikshank 3. Request for Staff Report: Mayor Cruikshank 4. Staff Report & Recommendation: Charles Eder, PE, Senior Engineer 5. Council Questions of Staff (factual and without bias): 6. Testimony from members of the public: The normal time limit for each speaker is three (3) minutes. The Presiding Officer may grant additional time to a representative speaking for an entire group. The Mayor also may adjust the time limit for individual speakers depending upon the number of speakers who intend to speak. 7. Declare Hearing Closed/or Continue the Public Hearing to a later date: Mayor Cruikshank 8. Council Deliberation: The Council may ask staff to address questions raised by the testimony, or to clarify matters. Staff and/or Council may also answer questions posed by speakers during their testimony. The Council will then debate and/or make motions on the matter. 9. Council Action: The Council may: vote on the item; offer amendments or substitute motions to decide the matter; reopen the hearing for additional testimony; continue the matter to a later date for a decision. MEETING DATE: 12/17/2019 CITY COUNCIL AGENDA REPORT AGENDA HEADING: Public Hearing AGENDA DESCRIPTION: Consideration and possible action to approve the proposed Fiscal Year 2020-21 Community Development Block Grant (CDBG) project and budget RECOMMENDED COUNCIL ACTION: (1) Approve the proposed FY 20-21 Community Development project and budget; (2) Authorize the Director of Public Works to execute an agreement for the FY 20-21 CDBG project with the Los Angeles County Development Authority (LACDA), subject to approval as to form by the City Attorney; and (3) Authorize the Director of Public Works to adjust the project budget, as necessary, to take into account the final CDBG allocations and any amounts unexpended at the close of FY 19-20. FISCAL IMPACT: No fiscal impact in FY 19-20. The FY 20-21 budget is estimated to be $149,000. Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Charles Eder, PE, Senior Engineer REVIEWED BY: Elias Sassoon, PE, Director of Public Works APPROVED BY: Ara Mihranian, AICP, Acting City Manager ATTACHED SUPPORTING DOCUMENTS: A. Site Map/Concept Plan for Proposed FY 20-21 CDBG Project (page A-1) B. Public Meeting Notice (page B-1) C. Affidavit of Posting (page C-1) D. Eligible activities (page D-1) E. Ineligible activities (page E-1) 1 01203.0006/618924.1 BACKGROUND AND DISCUSSION: A public meeting is conducted each year by the City Council to approve a Community Development Block Grant (CDBG) funded project for the u pcoming fiscal year. In order to continue its participation in the upcoming CDBG program year (July 1, 2020 – June 30, 2021), the City must prepare and submit a summary of its proposed CDBG project, including a description and budget, to the Los Angeles County Development Authority (LACDA) for review and approval by February 1, 2020. Staff has identified a viable CDBG access project for FY 20-21 (described in more detail below and in Attachment A), which would utilize the City’s FY 20-21 allocation of CDBG funds while providing additional public access opportunities for elderly and disabled members of the community. The City of Rancho Palos Verdes has participated in the Los Angeles Urban County’s CDBG Program since 1986. The U.S. Department of Housing and Urban Development (HUD) established this program to fund local community development projects which principally benefit persons of low and moderate income levels and/or aid in the prevention of blighted conditions in the communities. The goal of these projects is to meet the HUD program objectives to provide housing, economic, and community development opportunities. The City’s demographics and the relatively small allocation of CDBG funds it receives precludes the application of these funds toward larger-scale community development projects or projects that eliminate blighted conditions. Therefore, the most prudent use of these funds by the City is for access improvement projects. Description of Proposed FY 20-21 CDBG Project For FY 20-21, it is recommended that the City’s CDBG allocation fund the removal of sidewalk curb barriers at certain crosswalk locations in the City’s Eastview neighborhood (within Area 9) and replace them with accessible curb ramps. This project will remove material barriers that impede access for the mobility-impaired by replacing these non-existent curb ramps, which do not provide a safe path of travel for wheelchair users or individuals with walking disabilities, with accessible curb ramps. A site map/concept plan of the proposed locations is included as Attachment A. Proposed FY 20-21 CDBG Budget LACDA recently informed the City of Rancho Palos Verdes that its preliminary FY 20-21 CDBG funding allocation is $149,000. Of this $149,000, $119,200 (or 80%) is available for direct project costs (including design, construction management, and construction) and $29,800 (or 20%) is available for administrative costs. 2 01203.0006/618924.1 Upon approval of the proposed CDBG project by LACDA, the City’s FY 20-21 CDBG allocation ($149,000) will be programmed into the City’s FY 20-21 budget. The $149,000 in revenue from CDBG funds will equal the amount of federal funds expended on this project (including administrative costs), with a zero net impact on the City’s General Fund. It is recommended that the City Council approve the proposed CDBG project for the FY 20-21 program year. In the event that the actual amount of CDBG funding available is greater than or less than the preliminary estimate of $149,000, the proposed project budget can be adjusted accordingly by the Director of Public Works. PROJECT DIRECT PROJECT COSTS DIRECT ADMIN COSTS TOTAL PROJECT BUDGET Access Improvements – Area 9 $119,200 $29,800* $149,000 * Not-to-exceed amount Currently Funded (FY 19-20) CDBG Projects Underway in the City (1) Access Improvements – Area 9 – Removal of 11 Sidewalk Curb Barriers at Certain Crosswalk Locations (Caddington Area) in the City: Construction of this project is expected to begin in March 2020, with final construction to be completed by April 2020. Due to steep grades of the existing streets, the design will not provide for Americans with Disabilities Act-conforming ramps at all the intersection corners, however, compliant ramps will be installed to provide access where none currently exist. Public Noticing Pursuant to federal regulatory requirements, a notice of this public meeting (Attachments B and C) was posted at City Hall/Civic Center, Hesse Park, and the Ladera Linda Community Center on December 3, 2019 (at least two weeks prior to the December 17, 2019 public meeting). Federal requirements also mandate that, as part of the public meeting, the City Council and the public be informed of the range of eligible and ineligible housing and community development activities that may be funded under the CDBG program. Lists of these eligible and ineligible activities are included in this report as Attachments D and E. In addition, interested persons may review a copy of the federal eligibility guidelines, Monday through Thursday, from 7:30 a.m. to 5:30 p.m., and Friday, from 7:30 a.m. to 4:30 p.m., at the City of Rancho Palos Verdes/Public Works Department Office, at 30940 Hawthorne Boulevard, Rancho Palos Verdes, CA 90275. The estimated cost for this recommended project, including design, construction management, and construction, is $149,000. 3 01203.0006/618924.1 The City’s grant allocation from Los Angeles County is determined by a formula which takes into account the extent of poverty, population, housing overcrowding, age of housing stock, and population growth. Funding is allocated based on the total number of cities participating in the countywide program and each city’s commitment to providing housing, economic, and community development opportunities, which principally benefit persons of low and moderate income levels and/or aid in the prevention or elimination of blighted conditions. ALTERNATIVES: In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration: 1. Take other action as deemed appropriate by the City Council. 4 FY 2020 / 2021 CDBG ADA IMPROVEMENT PROJECT CONCEPT PLAN Project Goal: •To improve access at intersections in Area 9 of Rancho Palos Verdes. •This project will remove material barriersthat impede access for the mobility impaired by replacing these non-existent curb ramps, which do not provide a safe path of travel for the wheelchair bound or someone with a walking disability. Project Improvements: •Upgrade 12 intersection corners to have remove architectural barriers. These locations are illustrated with orange dots on the map to the left. A-1 CITY OF RANCHO PALOS VERDES PUBLIC NOTICE FOR A PUBLIC MEETING TO BE HELD ON DECEMBER 17, 2019 TO CONSIDER THE FY 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT NOTICE IS HEREBY GIVEN that the City Council of the City of Rancho Palos Verdes will conduct a public meeting to receive input from the public on a project to be submitted to the U.S. Department of Housing and Urban Development (HUD) for funding through the Community Development Block Grant (CDBG) Program. The project, which will be considered by the City Council at its December 17, 2019 meeting, has been determined to be eligible under the federal guidelines and, if approved by the City Council, will be considered by the Los Angeles County Development Authority (LACDA) for inclusion in the City's FY 2020-21 CDBG Program, as part of the LACDA's Annual Activity Planning process. All interested parties are encouraged to attend. Persons attending the meeting shall be furnished with the following information: (1) The amount of CDBG funds expected to be available to the City for the upcoming fiscal year; (2) The range of housing and community development activities that may be undertaken with CDBG funds; and (3) The specific activities that are currently funded under the CDBG Program. Said public meeting will be held on December 17, 2019 at 7:00 PM, in the John C. McTaggart Memorial Hall and City Council Chambers, at Hesse Park Community Center, 29301 Hawthorne Boulevard, Rancho Palos Verdes, California 90275. The public is invited to attend and provide testimony at the public meeting. CDBG Project Title: Access Improvements – Redondela Drive Area CDBG Project Description: This project will consist of the removal of 12 sidewalk curb barriers at certain crosswalk locations (4 intersections along Redondela Drive, and at the intersection of Gaucho Drive and Eldena Drive ) in the City and replace them with accessible curb ramps. This project will remove material barriers that impede access for the mobility impaired by replacing these non- existent curb ramps, which do not provide a safe path of travel for the wheelchair bound or someone with a walking disability, with accessible curb ramps. CDBG funds will provide for the design, construction management, construction, and administrative costs associated with the removal of physical barriers for the elderly and persons with disabilities at these locations. B-1 CDBG Project Budget: $149,000 Interested parties wishing to comment on this project are invited to submit any written comments and/or questions by 4:30 PM, on Friday, December 13, 2019 to Lorna Cloke, Senior Administrative Analyst, Finance Department, City of Rancho Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275, or at (310) 544 -5276, or at lornac@rpvca.gov, or interested parties may also visit the public counter in the Public Works Department, Monday through Thursday, 7:30 AM to 5:30 PM, and Fridays, 7:30 AM to 4:30 PM. Posted on December 3, 2019 B-2 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS AFFIDAVIT OF POSTING CITY OF RANCHO PALOS VERDES) The undersigned, being first duly sworn, deposes, and says: That at all times herein mentioned, she was and now is the City Clerk of the City of Rancho Palos Verdes; That on December 3, 2019 she caused to be posted the following document entitled: City of Rancho Palos Verdes, Public Notice, for Public Meeting to be Held on December 17, 2019 Regarding the FY 2020-21 Community Development Block Grant (CDBG) Project, a copy of which is attached hereto, at the following locations: City of Rancho Palos Verdes Ladera Linda Community Center City Hall/Civic Center 32201 Forrestal Drive 30940 Hawthorne Blvd. Rancho Palos Verdes Rancho Palos Verdes Hesse Park Community Center 29301 Hawthorne Blvd. Rancho Palos Verdes I certify under penalty of perjury that the foregoing is a true and correct affidavit of posting. ____________________________ City Clerk C-1 D-1 ELIGIBLE ACTIVITIES Community Development Block Grant (CDBG) funds may only be used for projects and activities that meet one of the following national objectives of the program: • Benefiting low and moderate income persons; or • Preventing or eliminating slums or blights; or • Meeting a particularly urgent community development need. IF ANY OF THE ABOVE CONDITIONS ARE MET, under current guidelines, the City of Rancho Palos Verdes may use CDBG funds for a variety of activities including: 1. Acquisition of Real Property Example: Acquisition of land, air rights, easements, water rights, rights-of-ways, building and other real property improvements. 2. Disposition of Real Property Example: Disposition of real property acquired with CDBG funds through sale, lease or donation including fees and costs associated with the transfer of ownership of real property. 3. Public Facilities and Improvements Example: Parking, streets, curbs, gutters and sidewalks, parks and playgrounds, shelters for the homeless, water and sewer facilities, flood and drainage improvements, community, senior and health centers. 4. Acquisition, Reconstruction, Rehabilitation or Installation of Privately-Owned Utilities Example: Pay the costs of placing underground new or existing power lines owned by private utilities. 5. Clearance, Demolition, Removal or Building and Improvements, or Movement of Structure to Other Sites Example: Demolition of vacant structure and removal of the debris to make a neighborhood park and playground available to residents in a low/moderate income neighborhood. 6. Public Services Example: Child care, health care, job training, recreation programs, education programs, public safety services, fair housing activities, services for senior citizens, services for homeless persons, drug abuse counseling and treatment, and energy conservation counseling and testing. 7. Interim Assistance Example: Improvements to a deteriorating area as a prelude to permanent improvements ·or alleviation of harmful conditions where immediate public action is necessary. 8. Relocation Payments and Assistance Example: Relocation and payments to displaced individuals, families, businesses, or nonprofit organizations that result from the acquisition of property for CDBG-assisted purposes. 9. Loss of Rental Income Example: Loss of rental income incurred in holding housing units used for the relocation of individuals and families displaced by CDBG-assisted activities. D-2 10. Removal of Architectural Barriers Example: Installation of ramps, curb cuts, wider doors, elevators, and physical modification to buildings, facilities and improvements to make them accessible. 11. Housing Rehabilitation Example: Financial assistance such as grants and deferred loans for the rehabilitation of any publicly or privately-owned residential property. 12. New Housing Construction Example: Funding for housing construction project that has received funding through a Housing Development Grant (HODAG), or housing to be constructed by a local development corporation, small business investment company, or neighborhood-based nonprofit organization. 13. Code Enforcement Example: Inspections in a low/moderate income neighborhood targeted for rehabilitation assistance, a neighborhood facility and street reconstruction. 14. Historic Preservation Example: Rehabilitation, preservation and restoration of historic properties. 15. Commercial or Industrial Rehabilitation Example: Improvements to the exterior of the building and the correction of code violations. 16. Special Economic Development Example: Loans to pay for the expansion of a commercial business which will create jobs for low/moderate income persons, or technical assistance to a business facing bankruptcy. 17. Special Activities by Neighborhood-Based Nonprofit Organizations, Small Business Investment Companies, or Local Development Corporations Example: Provide grants or loans to carry out a neighborhood revitalization, community economic development or energy conservation program. 18. Planning and Capacity Building Example: Comprehensive plans, individual project plans, community development plans, studies, analysis and data gathering. 19. Program Administration Costs Example: Payment of costs for overall program management. E-1 INELIGIBLE ACTIVITIES Activities and projects that are ineligible for CDBG funding include: 1. Buildings or portions thereof, used for the general conduct of government. 2. General government expenses. 3. Political activities. 4. Purchase of equipment, unless otherwise required for program. 5. Operating and maintenance expenses. 6. New housing construction, except housing of last resort for persons displaced due to a CDBG project, housing to be funded through a Housing Development Grant (HODAG), or housing to be constructed by a local development corporation, small business investment company, or neighborhood-based nonprofit organization. 7. Income payments to an individual or family for items such as food, clothing, housing or utilities.