CC AGD 20200204
AGENDA
RANCHO PALOS VERDES CITY COUNCIL MEETING
TUESDAY, FEBRUARY 4, 2020
FRED HESSE COMMUNITY PARK, MCTAGGART HALL
29301 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 90275
6:00 P.M. – CLOSED SESSION
7:00 P.M. – REGULAR MEETING
NEXT RESOLUTION NO. 2020-04 NEXT ORDINANCE NO. 632
6:00 P.M. CLOSED SESSION
CALL TO ORDER: Mayor Cruikshank
ROLL CALL: Councilmember Bradley
Councilmember Dyda
Councilmember Ferraro
Mayor Pro Tem Alegria
Mayor Cruikshank
PUBLIC COMMENTS FOR CLOSED SESSION:
This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each
speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST
TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be
called at the appropriate time to make your remarks.
CLOSED SESSION ITEM(S):
All Statutory References are to California Government Code Sections. Please be advised that, pursuant to the Ralph M. Brown Act,
“a person may not disclose confidential information that has been acquired by being present in a Closed Session . . . to a person not
entitled to receive it, unless the legislative body authorizes disclosure of that confidential information.” (Gov. Code § 54963(a).)
“[C]onfidential information’ means a communication made in a Closed Session that is specifically related to the basis for the
legislative body of a local agency to meet[] lawfully in Closed Session . . . .” (Gov. Code § 54963(a).) Please be further advised that
any “[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law,
including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information prohibited by this section; (2)
disciplinary action against an [public or city official] who has willfully disclosed confidential information in violation of this section; (3)
referral of a member of a legislative body who has willfully disclosed confidential information in violation of this section to a grand
jury.” (Gov. Code § 54963(c).)
City Council Agenda
February 4, 2020
Page 2 of 7
1. PUBLIC EMPLOYEE APPOINTMENT
GC SECTION 54957
A closed session will be held, pursuant to Government Code §54957, to consider filling
the position of City Manager
2. CONFERENCE WITH LABOR NEGOTIATORS
GC SECTION 54957.6
A closed session will be held, pursuant to Government Code § 54957.6, with the
Mayor, Mayor Pro Tem and City Attorney, regarding labor negotiations for the
unrepresented employee position of City Manager
RECESS TO CLOSED SESSION (FIRESIDE ROOM):
ADJOURN TO REGULAR MEETING (MCTAGGART HALL):
7:00 P.M. – REGULAR MEETING
CALL TO ORDER: Mayor Cruikshank
ROLL CALL: Councilmember Bradley
Councilmember Dyda
Councilmember Ferraro
Mayor Pro Tem Alegria
Mayor Cruikshank
PLEDGE OF ALLEGIANCE: To be announced
CLOSED SESSION REPORT:
MAYOR’S ANNOUNCEMENTS:
1. Presentation to outgoing Planning Commissioner Robert Nelson
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
APPROVAL OF AGENDA:
PUBLIC COMMENTS ON NON-AGENDA ITEMS:
During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the
Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those
wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the
entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks.
City Council Agenda
February 4, 2020
Page 3 of 7
CITY MANAGER REPORT:
CONSENT CALENDAR:
Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council
may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the
Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to
speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on
any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to
complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the
City Clerk. You will be called at the appropriate time to make your remarks.
A. Motion to Waive Full Reading
Recommendation: Adopt a motion to waive reading in full of all ordinances
presented at this meeting with consent of the waiver of reading deemed to be given
by all Council Members after the reading of the title.
B. Approval of meeting minutes (Colborn)
Recommendation: Approve the minutes of the January 15, 2020, Special Closed
Session (Review of City Manager applicants); January 15, 2020, Special City
Council meeting (advisory boards interviews); January 21, 2020, Special City
Council meeting (advisory boards interviews); and January 24, 2020, Special Closed
Session (City Manager interviews)
C. Register of Demands (Garcia)
Recommendation: Adopt Resolution No. 2020-__, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN
CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME
ARE TO BE PAID.
D. Consideration and possible action to receive and file the November 2019 Cash
Balances/Monthly Treasurer’s Report (Lin)
Recommendation: Receive and file report
E. Consideration and possible action to receive and file the December 2019 Cash
Balances/Monthly Treasurer’s Report (Lin)
Recommendation: Receive and file report
F. Consideration and possible action to award a three-year contract services
agreement to Multi W. Systems, Inc. to maintain and repair sewer pumps (Dragoo)
Recommendation: (1) Award a three-year contract services agreement to Multi W.
Systems, Inc. in the total amount of $180,000 ($60,000 per year); and (2) Authorize
the Mayor to execute on behalf of the City.
G. Consideration and possible action to award a three-year contract services
agreement to Monaco Mechanical, Inc. DBA All Area Services for on-call sewer and
plumbing services (Hernandez)
Recommendation: (1) Award a contract for general on-call sewer and plumbing
services to Monaco Mechanical, Inc. DBA All Area Services, for a term of three
City Council Agenda
February 4, 2020
Page 4 of 7
years and a contract sum of $180,000 ($60,000 per year); and (2) Authorize the
Mayor to execute on behalf of the City.
H. Consideration and possible action to authorize Staff to participate in and contribute
City resources to a Cox Communications town hall meeting with the cities of Palos
Verdes Estates and Rolling Hills Estates (Fox)
Recommendation: Authorize Staff to participate in and contribute in-kind City
resources to a Cox Communications town hall meeting
I. Consideration and possible action to review tree master planning for new and
replacement trees within the City’s parkways and medians (Hernandez)
Recommendation: (1) Receive and file a report on the City Council-adopted policy
for trimming and removing City-owned trees and for planting new trees in the City’s
parkways and medians; and (2) Authorize Staff to work with members of the
community to update the Replacement Trees Inventory with tree species along the
City’s major arterials that are more fire resistant and create a uniform appearance
J. Consideration and possible action to approve additional appropriation for the
Proposition A Transit Improvements Turnout Stations Project (Dragoo)
Recommendation: (1) Authorize an additional appropriation of $699,374 for the
Proposition A Transit Improvements Turnout Stations Project; (2) Award a
construction contract to Palp, Inc. DBA Excel Paving in the amount of $993,140;
(3) Award a professional services agreement to Sunbeam Consulting for
construction management and inspection services in the amount of $48,160;
(4) Provide authority to the City Manager or Director of Finance to execute
amendments up to an additional 10% of the value of DBA Excel Paving ($99,314.00)
as contingency funds for potential unforeseen conditions; and (5) Authorize the
Mayor to execute on behalf of the City.
K. Consideration and possible action to modify the Agreement with Vigilant Solutions,
Inc. for the Phase 2 purchase of ALPR cameras (Eder)
Recommendation: (1) Consider the Contractor’s requested five modifications to the
Agreement, particularly the $500,000 limit on direct damages; and (2) If acceptable,
approve the requested modifications and enter into an agreement with Vigilant
Solutions, Inc. in a form approved by the City Attorney to purchase Phase 2 ALPR
cameras for Eastview neighborhoods along Western Avenue
L. Consideration and possible action to amend the existing Service Agreement with
Stay Green Inc. for City-wide landscape services (Dragoo)
Recommendation: Award the Amended and Restated Agreement extending the
term of the service agreement with Stay Green Inc. for a one-year, in a form
approved by the City Attorney’s office, for City-wide landscape services
CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT:
This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to
that item. Each speaker will be limited to three (3) minutes to address the City Council.
City Council Agenda
February 4, 2020
Page 5 of 7
PUBLIC HEARINGS:
This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The Mayor will
provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be
limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS
THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the
appropriate time to make your remarks.
For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant
is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10)
minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if requested).
1. Consideration and possible action to conduct an annual review of Trump National
Golf Club’s compliance with its maintenance obligations relating to trails and open
space (Case No. PLMH2020-0001) (Seeraty) (15 mins.)
Recommendation: Receive and file a report regarding Trump National Golf Club’s
compliance with its maintenance obligations pursuant to the Amended and Restated
Declaration of Restrictions approved by the City Council in 2018
REGULAR BUSINESS:
This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to
address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form
located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your
remarks.
2. Consideration and possible action to receive and file a presentation on Los Angeles
County's new Voting Solutions for All People voting system (Colborn) (30 mins.)
Recommendation: Receive and file a presentation on Los Angeles County's new
Voting Solutions for All People (VSAP) voting system by the Los Angeles County
Registrar-Recorder/County Clerk’s Office
3. Consideration and possible action to receive and file biannual reports from various
City advisory boards and committees (All) (1 hour)
Recommendation: Receive and file biannual reports from the City’s five advisory
boards
4. Consideration and possible action to receive and file a presentation on an updated
Fuel Modification Plan and other wildfire preparedness efforts, and award a contract
amendment to Fire Grazers, Inc. for fuel modification services (O’Neill) (30 mins.)
Recommendation: (1) Receive and file a presentation on an updated Fuel
Modification Plan and other wildfire preparedness efforts; (2) Authorize a contract
amendment to Fire Grazers, Inc. to expand contracted fuel modification services;
and (3) Authorize an additional appropriation of $43,815 for expanded fuel
modification related services
CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER:
This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification.
FUTURE AGENDA ITEMS:
This section is designated for individual Council Members to request that an item be placed on a future City Council meeting
agenda. 5 minutes has been allotted for this section.
City Council Agenda
February 4, 2020
Page 6 of 7
CITY COUNCIL ORAL REPORTS:
This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at
intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report
on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be
posted on the City’s website. 10 minutes has been allotted for this section.
ADJOURNMENT:
Adjourn to 6:00 P.M. on February 12, 2020, for a City Goal Setting meeting at Point
Vicente Interpretive Center, 31501 Palos Verdes Dr W, Rancho Palos Verdes, CA
90275.
City Council Agenda
February 4, 2020
Page 7 of 7
City Council
Agendas and Staff
Reports:
Agendas and staff reports are available for public review within 72 hours of the meeting at City Hall, 30940
Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30
A.M. to 4:30 P.M. on Friday; Hesse Community Park, 29301 Hawthorne Boulevard during regular
business hours Monday – Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until
dusk; and at the City’s website www.rpvca.gov
Materials related to an item on an agenda submitted after distribution of the agenda packet are available
for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940
Hawthorne Boulevard, Rancho Palos Verdes during normal business hours.
Public
Correspondence:
We highly encourage written materials regarding City Council Agenda items be submitted no later than
4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review
and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that
it is difficult for Council Members to carefully review materials submitted after that deadline or at the
meeting. Written materials, including emails, submitted to the City are public records and may be posted
on the City’s website. Accordingly, you may wish to omit personal information from your written materials
or oral presentation as it may become part of the public record regarding an agendized item. In addition,
City meetings may be televised and may be accessed through the City's website.
Public Participation: Participants must speak from the podium using the lectern microphone; comments are to be directed to
the City Council and not to the staff or the public; repetition should be avoided; and reading a submission
that has been copied or contained in the agenda will be discouraged.
Public Comments: The City Council may limit the public input on any item based on the number of people requesting to
speak, the length of the agenda, or the business of the Council.
Conduct at the
Council Meeting:
The Mayor shall order removed from the Council Chambers any person(s) who commit the following acts
at a meeting of the City Council: Disorderly, contemptuous or insolent behavior toward the Council or any
member thereof, tending to interrupt the due and orderly course of said meeting; a breach of the peace,
boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting;
disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from
addressing the Council from the audience; any other unlawful interference with the due and orderly course
of the meeting.
Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during
the meeting on that particular item. Accordingly, these estimates should not be relied on in determining
when a matter will be heard, especially since agenda items are often re-ordered during a meeting and
may be discussed at any time.
Continuation of
Meeting:
The City Council will adjourn its meetings on or before 11:00 p.m. and will not consider new business
items after 10:15 p.m., unless the majority of the Council members who are present affirmatively vote
either to extend the meeting after 11:00 p.m. or to consider new business after 10:15 p.m. If the meeting
ends before all of the items listed on the agenda are completed, any unfinished business will be continued
to the next succeeding day that is not a holiday, at a location to be determined.
Closed Session Please be advised that, pursuant to the Ralph M. Brown Act, “a person may not disclose confidential
information that has been acquired by being present in a Closed Session . . . to a person not entitled to
receive it, unless the legislative body authorizes disclosure of that confidential information.” (Gov. Code
§ 54963(a).) “[C]onfidential information’ means a communication made in a Closed Session that is
specifically related to the basis for the legislative body of a local agency to meet[] lawfully in Closed
Session . . . .” (Gov. Code § 54963(a).)
Please be further advised that any “[v]iolation of [Government Code § 54963] may be addressed by the
use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to
prevent the disclosure of confidential information prohibited by this section; (2) disciplinary action against
an [public or city official] who has willfully disclosed confidential information in violation of this section; (3)
referral of a member of a legislative body who has willfully disclosed confidential information in violation of
this section to a grand jury.” (Gov. Code § 54963(c).)
American with
Disabilities Act:
In compliance with the Americans with Disabilities Act, if you require a disability-related modification or
accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the
City Clerk’s Office at 310 544-5217 at least 48 hours prior to the meeting.
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AFFIDAVIT OF AGENDA POSTING
I, Emily Colborn, declare as follows:
That I am the City Clerk of the City of Rancho Palos Verdes; that I hereby
affirm that a copy of the agendas for the Regular Meetings of the City Council,
Successor Agency and the Improvement Authority for February 4, 2020, were
conspicuously posted on the City Hall Bulletin Board, located at 30940 Hawthorne
Boulevard, Rancho Palos Verdes California, at the time and date indicated below.
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Time:
Dated: January 28, 2020 -�
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30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291
www rpvca gov