CC SR 20191203 F - Vigliant Agreement Phase 2 ALPR Cameras Western Ave EastviewRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 12/03/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to enter into an agreement with Vigilant Solutions,
Inc. to purchase Phase 2 ALPR cameras for Eastview neighborhoods along Western
Avenue
RECOMMENDED COUNCIL ACTION:
(1) Enter into an Agreement with Vigilant Solutions, Inc. in a form approved by the
City Attorney, to purchase Phase 2 ALPR cameras for Eastview neighborhoods
along Western Avenue.
FISCAL IMPACT: Equipment will cost $178,538 (including tax and $715 for shipping),
and is within the City’s budget for these items. This is in addition to
the $179,217.45 that was allocated for the purchase of Phase 1
cameras.
Amount Budgeted: $210,000
Additional Appropriation: $0
Account Number(s): 330-400-8822-8099 (CIP – Western Ave. ALPR/Misc. Expenses)
ORIGINATED BY: Gabriella Yap, Deputy City Manager
REVIEWED BY: Same as above
APPROVED BY: Ara Mihranian, Interim City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Vigilant Solutions Western Avenue Phase 2 Proposal (page A-1)
B. Phase 2 Agreement with Vigilant (page B-1 - forthcoming)
BACKGROUND AND DISCUSSION:
At the December 20, 2016 City Council meeting, the Council authorized $360,000 for
automated license plate recognition (ALPR) camera equipment (not including
construction) for the Eastview neighborhoods along Western Avenue. At the June 5,
2018 City Council meeting, the Council approved $179,217.45 for the purchase of
Phase 1 ALPR cameras.
As discussed at the August 20, 2019 City Council meeting, Phase 2 of the ALPR
Eastview project involves streetlights purchased from South ern California Edison, which
was completed June 3, 2019 and transferred pole ownership to the City. The City had
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been exploring with Vigilant whether its new, lower-cost ALPR camera for low-speed
areas would be appropriate for the Eastview neighborhoods. Unfortunately, it was
determined that the cameras would not be suitable because they would require
placement closer to the ground and subject to potential vandalism. However, Vigilant
was able to cut the costs on the long-range cameras, enabling the City to stay within
budget for the equipment purchase for both phases.
It is recommended that the Council approve the agreement to purchase Phase 2
cameras from Vigilant in the amount of $178,538. The installation work will be bid out
and Staff will bring back an agreement with the lowest responsive and responsible
bidder for Council’s approval.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Do not approve the agreement with Vigilant Solutions, Inc. at this time.
2
Quote For:
Rancho Palos Verdes Estates
Attn: Gabi Yapp
Reference:
Fixed Project, Phase 2, No Installation
Quote By:
Vigilant Solutions, LLC
Greg Mills
Date: 11-21-19
Be Smart. Be Safe. Be Vigilant.
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Protecting Officers, Families & Communities www.vigilantsolutions.com
BACKGROUND & FACT SHEET
Facts:
Headquarters: Livermore, California USA Agency Users: > 35,000
Founded: 2005 R & D Staff: > 70 full time
Agency Accounts: > 3,000 LPR Data Managed: >3 billion scans
Company Origin: Vigilant Solutions originated from the race in the 1990′s to produce advanced imaging
systems to support the microchip industry. Founder Shawn Smith recognized an opportunity to re‐
purpose this technological expertise in efforts to enhance officer and community safety while providing
needed law enforcement intelligence to combat broader issues such as narcotics trafficking and
terrorism.
Passion: Protecting Officers, Families & Communities
Technologies & Core Competencies:
License / Number Plate Recognition
Law Enforcement Data Hosting
Public Records Data Fusion
Video Analytics & Surveillance
Facial Cataloguing / CCTV
Facial Recognition
Big Data Analytics
Database Management and Scalability
Innovations and Accomplishments:
One of the largest LPR / ANPR data‐sharing initiative in the world – over 3 Billion records
First to offer hosted LPR / ANPR solution for law enforcement
First to offer LPR / ANPR on a smart phone – Android and iPhone
First to offer LPR / ANPR data harvested from commercial sources for law enforcement
intelligence and analytic purposes
First to incorporate the concept of “visits” for better analytical use of historical LPR data
First to offer “Common Plate”, “Associate Analysis” and “Locate Analysis”
Integrated interoperability via LPRD / NEIM protocol
Proven success integrating with all major LPR / ANPR competitive systems
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Page 1 of 2
Vigilant Solutions, LLC
1152 Stealth Street
Livermore, California 94551
(P) 925-398-2079 (F) 925-398-2113
Issued To: Rancho Palos Verdes Estates - Attention: Gabi Yapp Date: 11-21-19
Project Name: Fixed Project, Phase 2, No Installation Quote ID: GSM-1139-05
PROJECT QUOTATION
We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project:
Qty Item # Description
(13) VSF-100-RXD ReaperXD Fixed LPR Camera System
● Vigilant Solutions High Definition Fixed LPR camera (standard wavelength)
● Varifocal lens for capture up to 120'
● Requires Vigilant Intel Box, sold separately
● Includes Vigilant Solutions Pole Mount
(12) BCAI1F2 Vigilant Fixed Camera Intelligence Box - Primary
● Primary Intelligence Box to manage power and communications for up to two (2) Vigilant
fixed LPR cameras and up to (3) Secondary Intelligence Boxes
(13) CDFS-4HWW Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5
● Fixed LPR System LPR hardware component replacement warranty
● Applies to 1-Channel hardware system kit
● Valid for 4 years from standard warranty expiration
(5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
● Managed/hosted server account services by Vigilant
o Includes access to all LEARN or Client Portal and CarDetector software updates
● Priced per camera per year for over 60 total camera units
● Requires new/existing Enterprise Service Agreement (ESA)
(13) SSU-SYS-COM Vigilant System Start Up & Commissioning of 'In Field' LPR system
● Vigilant technician to visit customer site
● Includes system start up, configuration and commissioning of LPR system
● Applies to mobile (1 System) and fixed (1 Camera) LPR systems
(1) VS-TRVL-01 Vigilant Travel via Client Site Visit
● Vigilant certified technician to visit client site
● Includes all travel costs for onsite support services
(13) VS-SHP-02 Vigilant Shipping Charges
● Applies to each fixed camera LPR System
● Shipping Method is FOB Shipping
Subtotal Price (Excluding sales tax) $166,765.00 A-3
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Consider the "add" price for the following items:
Qty Item # Description
(1) Tax Tax on hardware at 9.5%
Subtotal Price $11,058.00
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. Returns or exchanges will incur a 15% restocking fee.
3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.
4. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
5. This Quote does not include anything outside the above stated bill of materials.
6. 5 years of hosting and warranty included.
7. Installation not included.
Quoted by:
Greg Mills - 858-287-0067 - greg.mills@vigilantsolutions.com
Total Price $177,823.00 (Including All Adds)
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