CC SR 20191119 C - Crest Road Storm DrainRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 11/19/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to award a professional services agreement to DCA
Civil Engineering Group, Inc. for design services associated with the Crest Road to
Crestridge Canyon Storm Drain Project
RECOMMENDED COUNCIL ACTION:
(1) Award a professional services agreement to DCA Civil Engineering Group, Inc.
for engineering design services for the Crest Road to Crestridge Canyon Storm
Drain Project, in the not-to-exceed amount of $139,877; and,
(2) Authorize the Mayor and City Clerk to execute the professional services
agreement, subject to approval as to form by the City Attorney.
FISCAL IMPACT: The recommended action will result in a total authorized
expenditure of up to $139,877. The funding necessary to complete
this work is budgeted in the approved Fiscal Year 2019-20 budget
in the Capital Improvement Program (CIP).
Amount Budgeted: $140,000
Additional Appropriation: $0
Account Number(s): 330-400-8714-8005 (CIP – Crest Rd. to Crestridge/Engineering Design Services)
ORIGINATED BY: Nasser Razepoor, PE, Associate Civil Engineer
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Professional Services Agreement with DCA Civil Engineering Group, Inc.
(page A-1)
B. DCA Civil Engineering Group proposal (page B-1)
BACKGROUND AND DISCUSSION:
The City Council approved this CIP project and authorized $140,000 for the design of
this project in the Fiscal Year 2019-20 budget.
The public stormwater runoff along the north side of Crest Road and to the east side of
Crenshaw Boulevard is entering private property during heavy rainfall events. This has
occurred several times and has caused the embankment to fail in couple of locations.
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This project will design a new storm drain system, upsize pipes as needed, install catch
basins and connect the system to an existing stormwater system that outlets into a
natural canyon.
Staff requested qualifications from local design firms and received 28 responses. DCA
Civil Engineering Group was identified as the most qualified respondent to design this
project. Staff negotiated the cost of engineering design services with DCA Civil
Engineering Group and is recommending the selection of DCA Civil Engineering Group
to provide complete professional services required to design the storm drain project
from Crest Road to Crestridge Canyon.
The scope of the design consultant’s work will be to perform engineering analysis and
prepare design engineering plans, specifications and an engineer’s estimate of probable
costs for the construction of the project. The investigation will include determining the
environmental impacts, field surveying, performing a geotechnical investigation and
producing the associated report, reviewing drainage and performing hydraulic analysis of
the area, designing the pipeline and catch basins, and preparing a contractor’s bid
package.
ALTERNATIVES:
In addition to Staff recommendations, the following alternative action is available for the
City Council’s consideration:
1. Take other action as deemed appropriate by the City Council.
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CONTRACT SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
DCA CIVIL ENGINEERING GROUP, INC.
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AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
DCA CIVIL ENGINEERING GROUP, INC.
THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and
entered into this day of 2019 by and between the City of
Rancho Palos Verdes, a California municipal corporation ("City'') and DCA Civil Engineering
Group, Inc., a California corporation ("Consultant"). City and Consultant may be referred to,
individually or collectively, as "Party'' or "Parties."
RECITALS
A City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes' Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defmed and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULT ANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and
incorporated herein by this reference, which may be referred to herein as the "services" or
"work" hereunder. As a material inducement to the City entering into this Agreement, Consultant
represents and warrants that it has the qualifications, experience, and facilities necessary to
properly perform the services required under this Agreement in a thorough, competent, and
professional manner, and is experienced in performing the work and services contemplated
herein. Consultant shall at all times faithfully, competently and to the best of its ability,
experience and talent, perform all services described herein. Consultant covenants that it shall
follow the highest professional standards in performing the work and services required hereunder
and that all materials will be both of good quality as well as fit for the purpose intended. For
purposes of this Agreement, the phrase "highest professional standards" shall mean those
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standards of practice recognized by one or more first-class firms performing similar work under
similar circumstances.
1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of such proposal and this Agreement, the terms of this
Agreement shall govern.
1.3 Comp.Iiance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any "public work" or "maintenance work," as those
terms are defined in California Labor Code section 1720 et seq. and California Code of
Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws,
including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a "public work" as defmed in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations ("DIR")
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Contractor
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job
site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar
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day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Contractor or by any subcontractor.
(d) Payroll Records . Contractor shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices . Contractor shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects.
Contractor shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall
provide City with a copy of the information submitted to any applicable apprenticeship program.
Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of
its subcontractors shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor
constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code
Section 1810.
(g) Penalties for Excess Hours . Contractor shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each
worker employed in the performance of this Agreement by the Contractor or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than eight (8) hours in any one calendar day and forty ( 40) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of
eight (8) hours per day, and forty ( 40) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than one
and one-half (1 Yz) times the basic rate of pay.
(h) Workers ' Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code
Section 1861, Contractor certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract."
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Contractor's Authorized Initials ~
(i) Contractor's Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Contractor shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract with
any subcontractor for work under this Agreement. Contractor shall be required to take all actions
necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take
corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant's performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions
are received from the Contract Officer.
1. 7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City's own negligence.
1.8 Further Responsibilities of Parties.
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Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to ten percent (1 0%) of
the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred
eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation
therefor. City may in its sole and absolute discretion have similar work done by other contractors.
No claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the "Special Requirements" attached hereto as Exhibit 'B " and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit 'B" and any
other provisions of this Agreement, the provisions of Exhibit "B ' shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed $139,877 (One Hundred Thirty Nine Thousand Eight
Hundred Seventy Seven Dollars) (the "Contract Sum"), unless additional compensation is
approved pursuant to Section 1.9.
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2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant's rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed
and expenses incurred during the preceding month in a form approved by City's Director of
Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying
compliance with all provisions of the Agreement. The invoice shall contain all information
specified in Exhibit 'C", and shall detail charges for all necessary and actual expenses by the
following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-
contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant
shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and
undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
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ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the "Schedule of Performance" attached hereto as Exhibit ' D" and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within ten (10) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's
determination shall be final and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant's sole remedy being extension of the Agreement
pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one year
from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
"D"). City, in its sole discretion, may extend the Term for one additional one-year term.
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
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Steve Cummins, PE
(Name)
Chris Herrera, MP A
(Name)
CEO I President
(Title)
Project Manager
(Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant's staff and
subcontractors, if any, assigned to perform the services required under this Agreement.
Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any,
assigned to perform the services required under this Agreement, prior to and during any such
performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ron Dragoo, City Engineer, or Nasser Razepoor, Associate
Civil Engineer, or such person as may be designated by the City Manager. It shall be the
Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of
the performance of the services and the Consultant shall refer any decisions which must be made
by City to the Contract Officer. Unless otherwise specified herein, any approval of City required
hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have
authority, if specified in writing by the City Manager, to sign all documents on behalf of the City
required hereunder to carry out the terms of this Agreement.
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4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant's employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise
with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the
transfer to any person or group of persons acting in concert of more than twenty five percent
(25%) of the present ownership and/or control of Consultant, taking all transfers into account on
a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy
proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or
any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant's indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in
an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO "insured contract" language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
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and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1 ,000,000 combined single limit for each
accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
(d) Workers compensation insurance. Consultant shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least $1 ,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit "B".
5.2 General Insurance Requirements.
(a) Proof of insw·ance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation. Insurance certificates and endorsements must be
approved by City's Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subConsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City's own insurance or self-insurance shall
be called upon to protect it as a named insured.
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(d) City's rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain the insurance it deems necessary and any premium
paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient
to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders' Rating of A-(or higher) and Financial Size Category Class VI (or larger)
in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by
the City's Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten ( 1 0) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insw·ed status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
01203.0006/541532.1 11
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(k) Prohibition of undisclosed coverage Limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(1) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer's limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with Consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency 's right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant ninety (90) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant's compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant's performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
( q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims
or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
01203.0006/541532.1 12
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entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys'
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City's negligence,
except that design professionals' indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
01203.0006/541532.1 13
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records and transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant's business,
custody of the books and records may be given to City, and access shall be provided by
Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership ofDocuments.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials")
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use,
reuse or assignment of such completed documents for other projects and/or use of uncompleted
documents without specific written authorization by the Consultant will be at the City's sole risk
and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to
such use, reuse or assignment. Consultant may retain copies of such documents for its own use.
Consultant shall have the right to use the concepts embodied therein. All subcontractors shall
provide for assignment to City of any documents or materials prepared by them, and in the event
Consultant fails to secure such assignment, Consultant shall indemnify City for all damages
resulting therefrom. Moreover, Consultant with respect to any documents and materials that may
qualify as "works made for hire" as defmed in 17 U.S.C. § 101, such documents and materials
are hereby deemed "works made for hire" for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
01203.0006/541532.1 14
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information or work product to persons or entities other than City without pnor written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered "voluntary"
provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is presumptively thirty (30) days, but may be extended, though not
reduced, if circumstances warrant. During the period of time that Consultant is in default, the
City shall hold all invoices and shall, when the default is cured, proceed with payment on the
01203.0006/541532.1 15
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invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the
outstanding invoices during the period of default. If Consultant does not cure the default, the City
may take necessary steps to terminate this Agreement under this Article. Any failure on the part
of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of
the City's legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
01203.0006/541532.1 16
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provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Liguidated Damages.
Since the determination of actual damages for any delay in performance of this
Agreement would be extremely difficult or impractical to determine in the event of a breach of
this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the
sum of dollars ($ ) as liquidated damages for each
working day of delay in the performance of any service required hereunder. The City may
withhold from any monies payable on account of services performed by the Contractor any
accrued liquidated damages.
7.8 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. In addition, the Consultant
reserves the right to terminate this Contract at any time, with or without cause, upon sixty ( 60)
days' written notice to City, except that where termination is due to the fault of the City, the
period of notice may be such shorter time as the Consultant may determine. Upon receipt of any
notice of termination, Consultant shall immediately cease all services hereunder except such as
may be specifically approved by the Contract Officer. Except where the Consultant has initiated
termination, the Consultant shall be entitled to compensation for all services rendered prior to the
effective date of the notice of termination and for any services authorized by the Contract Officer
thereafter in accordance with the Schedule of Compensation or such as may be approved by the
Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated
termination, the Consultant shall be entitled to compensation only for the reasonable value of the
work product actually produced hereunder. In the event of termination without cause pursuant to
this Section, the terminating party need not provide the non-terminating party with the
opportunity to cure pursuant to Section 7.2.
7.9 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7 .2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
7.10 Attorneys' Fees.
01203.0006/541532.1 17
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If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any fmancial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his fmancial interest or the fmancial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
01203.0006/541532.1 18
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8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or
sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Rancho
Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in the case of
the Consultant, to the person(s) at the address designated on the execution page of this
Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
01203 .0006/541532 .1 19
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9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
relating to this Agreement which may affect his/her financial interest or the fmancial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
"financial interest" shall be consistent with State law and shall not include interests found to be
"remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including, but not limited to, any City official, officer, or employee, any money, consideration, or
other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render
this Agreement void and of no force or effect.
Consultant's Authorized Initials __tjtt
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
01203.0006/541532.1 20
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first -above written.
ATTEST:
Emily Colborn, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
William W. Wynder, City Attorney
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Jerry V. Duhovic, Mayor
CONSULT ANT:
By: ____ ~--------------------
N arne: Charles Steve Cummins, PE
Title: President I CEO
By: ~cvJJ1M4. C. ~
Name: Barbara Cummins
Title: Corporate Secretary
Address: 17625 Crenshaw Blvd., Suite 300
Torrance, California 90504
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
01203.0006/541532 .1 21
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On \ l /l \ , 2019 before m~jjloo lf,ddleo-\ , personally appeared Ch-wles ~ proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoin h is
true and correct.
Notary Public-California
Los Angeles County
Commission# 2230314
My Comm. Expires Feb 28,2022
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OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
0
0
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CAPACITY CLAIMED BY SIGNER
TITLE(S)
PARTNER(S) D LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER~---------------------
SIGNER IS REPRESENTING:
D AME OF PERSON(S) OR ENTITY(IES ))
c~ c..-,""' \ 6~ '"-#{~ Grro'-'R
0 1203.0006/541532.1
DESCRIPTION OF ATTACHED DOCUMENT
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TITLE OR TYPE OF DOC .
35
NUMBER OF PAGES
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DATE OF DOCUMENT
'B a.'(~ ~~\ ~~
SIGNER(S) OTHER THAN NAMED ABOVE
A-23
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On \\ J I\ , 2019 before m;.f~o..Mr ck\ehn, personally appearedi'a.vba.e ~4!i,proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct. ~ • • • • • • • e e • e •
' ~ THERESA MIDDLETON ~ < {' • •·· ; Notary Public-California
~ ; · · • Los Angeles County i
• ,. ' Commission# 2230314 -WITNESS ~W "t t ll m
Signature: =-l oiJ. ~ •• My Comm. Expires Feb 28, 2022
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAP A CITY CLAIMED BY SIGNER
D INDIVIDUAL £: CORPORATE OFFICf:R ow-fD&~ S et:.Y·c .. :~.JC'.._,J
TITLE(S)
D
D
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PARTNER(S) D LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER~---------------------
SIGNER IS REPRESENTING:
~AME OF P:i2~SON(S) OR ENTITY(IEG; c .~c,v, 5k6'n«rus ~
0 1203.0006/541532.1
DESCRIPTION OF ATTACHED DOCUMENT
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TITLE OR TYPE OF DOC T
35
NUMBER OF PAGES
DATE OF DOCUMENT c hw\ffi Cu.Mm.l 1\S'
SIGNER(S) OTHER THAN NAMED ABOVE
A-24
EXHIBIT "A"
SCOPE OF SERVICES
I. Consultant will perform the following Services: Consultant will design a needed new
storm drain system including pipes I catch basins and the connection to an existing
storm water system that outlets into a natural canyon. The investigation will include
surveying, geotechnical investigation, drainage and hydraulic analysis, pipeline and
catch basins design, and preparation of the construction documents.
Background and Summary of Scope of Services
There are three drainage issues regarding storm water run-off flow from Crest Road
(East of Crenshaw Blvd.) to Crestridge Canyon (on Crestridge Road East of
Meadowdale Lane). Issue No. 1 is flooding in the SUMP condition on Crest Road
(Approximately at St. John Fisher Driveway) which overflows from the street, down
the slope and yard at 28916 Crestridge Road causing erosion and property damage.
Issue No. 2 is that the storm water outletting the Crest Road drain to Crestridge Road
(at the 28916 property) is located in a manner that directs water northerly, across the
road into the driveway of another private property. Issue No. 3 is that the Crest Road
storm water that remain in Crestridge Road, combines with other drainage area runoff
and then proceeds easterly/northerly/westerly on the steep and curving roadway. The
quantitY. and velocity of this flow causes the water to overflow into driveways on the
outside of the streets curves on its way to the SUMP condition at Crestridge Canyon
storm drain.
Consultant will prepare construction documents necessary to resolve the flooding
issues at this location. The scope of the design consultant's work will be to perform
engineering analysis and provide design engineering plans, specifications and an
engineer's cost estimate for the construction of the project.
Summary of the Tasks:
• Perform survey, and review existing records and field inventory with the design
team.
• Provide utility notification letters and clearances from all utility companies during
the design phase. Resolve any potential conflicts with existing utilities.
• Perform hydraulic analysis for the entire system.
• Develop a schematic design and a geotechnical evaluation report.
• Develop detailed design drawings, including calculations for hydrology,
hydraulics, sedimentation production, foundations and structural elements of the
design, along with construction notes, special provisions, technical specifications,
and engineer's estimate.
• Provide support during bid and permitting process.
• Develop all final project deliverables and as-built drawings.
• Update project Survey, and MPD.
01203.ooo6!541532.! A-4
A-25
• Attend meetings including project kickoff meeting, committee and progress
meetings (selection of design concept, design ideas presentation, etc.)
Services by Task:
A. Task 1-Survey and Document Review
Consultant will conduct a research and review of the existing plans and documents of
record for storm drains, streets, utilities, property easements, hydrology maps and other
information which may be available. This information will then be included on the
construction document drawings. Consultant will conduct and prepare field topographic
surveys of the project areas that may require construction modifications for
resolution of the flooding issues. Conceptual ideas derived from initial meetings and
discussion with the City will determine the extent of the topography information needed.
Due to the need for more precise vertical elevation information, an on-the-ground survey
will be conducted rather than an aerial survey.
Researched underground utilities will be plotted/labeled on the topographic survey and
checked against observed culture (manholes, valve covers, etc.) Driveway "High-Point"
elevations along Crestridge Road will be obtained. Enough centerline monumentation
information, at project areas, to determine property line locations, based on record map
data, will be included.
Utilizing the previously prepared "Master Plan of Drainage", field verifications & other
plan documents, prepare a hydrology map of the areas contributory to the project area.
Using this area map, prepare a hydrology study to determine the storm water quantities
(Qcfs) and concentration locations which reach the project areas.
Using a sub-consultant, Consultant will provide a video of the existing pipe between
Crest Road & Crestridge Road and at the Crestridge Canyon between Crestridge Road
and existing drainage channel to the North. This information will be shared with the City
to determine if these pipes are usable.
B. Task 2 -Schematic Design and Hydraulic Analysis
Based on conceptual discussions and information obtained, Consultant will prepare
schematic preliminary design plans, and meet with the City to discuss the schematic
design prior to moving ahead to preliminary construction plans. This is to include any
mitigation needed for additional run-off into Crestridge Canyon.
Upon acceptance of the schematic design concepts by the City, Consultant will prepare
hydraulic analysis for the entire system from Crest Road to Crestridge Canyon existing
channel. This will include calculations of depth of flow and velocities on Crestridge
Road. It will also include an investigation of the northerly outlet end of the Crestridge
Canyon channel and impact it may (or may not) have on the community.
01203.0006/541532.1 A-5
A-26
Using a sub-consultant, Consultant will obtain necessary collection of geotechnical data
and subsequent analysis in support of design of stormwater facility structures, channels or
pipes, and prepare a report describing the analysis and supporting design
recommendations.
C. Task 3 -Preliminary Design
Consultant will prepare preliminary construction drawings based on the approved
schematic design and hydraulic analysis. The preliminary design will include the location
and sizing of all improvements anticipated to resolve the flooding issues while
minimizing any downstream impacts. Attend a 30% review meeting with the City at this
phase of the design development. This will include a preliminary Engineer's cost estimate
for construction as prepared in Microsoft Excel format.
D. Task 4 -Detailed Design and Engineer's Estimate
Consultant will prepare a complete set of construction plans to City's specifications with
sheets prepared using AutoCAD in plan and profile style for pipe segments, or
structural detail style for structures at appropriate scale in 24"x36" format. Details and
notes shall incorporate all City required items, NPDES requirements, with details
(including but not limited to those listed below) as necessary to construct.
Plans shall include the following details:
• Pavement thickness when excavation through pavement is required
• Location of all utilities, buried and overhead
• Location of vegetation
• Property, boundary and easement delineations
• Topographic base map with appropriate elevation intervals
• Existing storm drain facility dimensions and locations
• Items to be protected in place
• Restoration plans for disturbed areas
• Trench and backfill details
• Erosion and sediment control plans
• Limits of pipe replacement sections
• Limits of soil disturbance with area calculations
Ol2o3.ooo6/541532.I A-6
A-27
• Location and limits of repair area and any staging areas authorized by the City
• Approximate depth to repair areas
All plan sheets for bidding and construction shall be appropriately stamped by an
experienced Civil Engineer (or other appropriate discipline, e.g. Geotechnical Engineer)
registered in the State of California and include a line for City approval by the Director
of Public Works in the signature block. All plans shall be delivered to the City in both
printed and electronic formats. Electronic submittals shall include .pdf and .dwg files and
shall be compatible with the City's GIS system.
Prepare fmal Engineer's cost estimate for construction of each location. Estimates will be
delivered to the City both in printed and electronic format. Estimates shall be prepared in
Microsoft Excel format.
Prepare project specifications including:
• Cover Page and Table of Contents
• Notice Inviting Bids
• Instructions to Bidders
• Proposal (Bid) Pages
• Contract Pages
• Special Provisions (including technical specifications)
• Exhibits and Appendices necessary to convey design intent
The City will provide standards and examples of these documents for use by Consultant.
Specifications will be delivered to the City both in printed format and on CD. All bid
documents (except Plans) shall be prepared in Microsoft Word format.
Specifications for this project shall contain requirements of the contractor consistent with
the provisions of the National Pollutant Discharge Elimination System (NPDES), the
Clean Water Act, and the latest Edition of the APW A Green Book. Consultant shall
obtain environmental clearances, if needed.
Any other computer generated documents, including reports, modeling files, plans and
calculations, will be submitted on CD in a format acceptable to the City of Rancho Palos
Verdes. DCA will participate in the constructability review when asked by the City.
E. Task 5 -Bid and Construction Support
Consultant will perform bid analysis and identify lowest responsive bidder. After bids are
opened, perform comparative analysis of bid items for four lowest bids with engineer's
01203.0006/541532.1 A-7
A-28
estimate. Confirm bid accuracy and submission of all required bid documents of apparent
low bidder to determine lowest responsive bidder. Identify lowest responsive bidder.
Consultant will provide engineering support during construction era including but not
limited to verification of contractor's layout survey to design documents, response to
RFI' s, evaluation of value engineering or change orders, preparation of record drawings
("as-builts"), etc. The construction management and inspection services are not currently
part of this scope and will be awarded separately.
Consultant will develop the Special Provisions section of the bid package by combining
project-specific special provisions with the City's Special Provisions. Project Plan Sheets
will be referenced in the Bid Documents as an attachment. The assembled Bid Document
Package will be provided to the City in both printed and electronic format (i.e., PDF,
Microsoft Word, and AutoCAD, as appropriate).
F. Task 6-Meetings
Consultant will attend, in person, regular meetings with City staff during the design phase
as needed or requested by the City. City anticipates these design-era meetings at
minimum: Kickoff, 30% Review, 60% Review, and 90% Review . Additional phone
conferences should also be expected. Attend pre-bid meeting and provide clarification of
design intent, limitations to reliability of information, and potential construction
constraints as requested by potential bidders.
II. As part of the Services, Consultant will prepare and deliver the following tangible work
products to the City.
A. 30% Design Report that will include results and findings of data review
verification data (GPS coordinates and elevations), GIS layers, hydrologic and
hydraulic analyses, modeling input and output files, topographic survey,
geotechnical analyses and conceptual plans for repairs at each location. The 30%
Design Report shall be provided in electronic and hardcopy format and include
any sub-consultants' technical reports.
01203.0006/541532.1
Consultant will work with the City's GIS personnel to review available GIS data
and discuss details to identify data structure and unique or potential layers'
attributes prior to project execution. Data inconsistencies will be resolved by
DCA. Once completed, the geodatabase or layers will be added and incorporated
into the City's current GIS system. All data generated by this scope of work shall
be property of the City of Rancho Palos Verdes. Consultant agrees that no part of
the data may be reproduced, or stored in a retrieval system, or transmitted in any
form whether electronic, mechanical, or otherwise, without the City's prior
written consent; however, the selected finn is authorized to make backup copies
of the data solely for archival purposes.
All data from the Year 1 SDDIP work will also require creating the geo database
or layers from As-Built plans (to be provided), then adding and incorporating
them into the City's current GIS system. The City will provide the As-Built plans
A-8
A-29
for this scope of work. Consultant will review these plans and assist in adding it to
the GIS system.
B. 60% Design Report that will include detailed drawings, preliminary Special
Provisions and Notice Inviting Bidders (including allowed working days and
recommendations for liquidate damages), identification of materials, and access
requirements, and initial estimate including 20% contingency. The 60% Design
Report shall be provided in electronic and hardcopy format.
C. 90% Design Report that will include nearly fmal detailed drawings that
incorporate all previous comments, preliminary bid package, and engineer's
estimate including 10% contingency. The 90% Design Report shall be provided in
electronic and hardcopy format. The City will provide any comments and return to
Consultant for preparation of final documents within 10 working days.
D. 100% stamped and signed original reproducible construction plans and
specifications for bidding. Prepare a similar set for construction if these are
amended during the bidding or construction phases of the project.
E. Addenda, consisting of changes to plans or specifications, as needed during the
bidding process.
F. Calculations justifying design decisions shall be submitted for hydrology,
hydraulics, sedimentation production, foundations and structural elements of the
design. Calculations for hydrology and hydraulics shall be performed according to
the Los Angeles County (LACO) Hydrology Manual (2006 or later edition) and
LACO Hydraulic Manual (2002), respectively. Sediment production calculations
shall conform to procedures contained in the LACO Sedimentation Manual,
Second Edition. Foundation and structural calculations shall demonstrate that
construction designs and materials can resist all anticipated forces including, but
not limited to hydraulic (hydrodynamic), flood (hydrostatic), scour and
undermining, dead loads (trench bury), traffic and surcharge loads. Calculations
shall be submitted for review no later than the 90% design submittal. Final
calculations shall be sealed by a civil engineer holding a current license to practice
Civil Engineering in the State of California.
G. At the end of the construction, prepare "As-Built" record drawings and submit
electronically on CD in *.pdf and *.dwg formats. Record drawings shall be
appropriately stamped by the engineer of record.
H. Project construction schedule
I. Project construction cost estimate
J. Responses to RFis
01203.0006/541532.1 A-9
A-30
K. Consultant will ensure that all sites where field work is conducted are left in the
same or better condition as before the work, and that any dangerous condition
created by any field work is mitigated at the conclusion of the work. Consultant
shall promptly remove all equipment, trash, and other indications of any field
work.
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering the
following status reports:
A. Consultant will work with City staff throughout the project to prepare and submit
documents, images, and maps, meeting notes, progress reporting,
communications, event timelines, etc., suitable for upload to the City website for
public review. Consultant will prepare the website updates on at least a monthly
basis for the duration of the project including submittals after public meetings and
outreach events.
B. Project status summary reports (weekly)
C. Updated design project schedule
IV. All work product is subject to review and acceptance by the City, and must be revised by
the Consultant without additional charge to the City until found satisfactory and accepted
by City.
V. Consultant will utilize the following personnel to supervise the design team:
A. Steve Cummins, Principal-in-Charge
B. Chris Herrera, Project Manager
01203.0006/541532.1 A-10
A-31
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
[INTENTIONALLY LEFT BLANK]
01203.0006/541532.1 B-1
A-32
EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform the Services in accordance with the bid schedule attached
herewith as Exhibit "C-1 ", Schedule of Compensation by Task.
II. A retention of ten percent (10%) shall be held from each payment as a contract
retention to be paid as part of the final payment upon satisfactory completion of
services.
NOT APPLICABLE
III. Within the budgeted amounts for each Task, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.9.
IV. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials,
and travel properly charged to the Services.
V. The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement.
VI. The Consultant's billing rates for all personnel are attached as Exhibit C-1.
01203.0006/541532 .1 C-1
A-33
EXHIBIT "C-1"
SCHEDULE OF COMPENSATION BY TASK
01203.0006/541532.1 C-2
A-34
DCA Civil Englnee.rlng Group, Inc. (DCA) -Fee Breakdown for SO DIP -FY 19-20 Client Name: Randlo Palos Verdes ...
t;; ~ VI ...
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ffi ... " ii "' ~ oi "" i z 15 !Z "' ::: ~ ~ ~ z .. s " 0 ... ~ .. ~ z ! v ~ 1:i < :I u .. ... 0 > I!! !::; 0 1a ! 15 ~ 15 "' ~ "" ~ ~ Staff Title !z :::> e; t;; :J:
~ ~ "' "" "' z t: .. ~ !i] "' " v > z ~ 0 iii 0 DC t; z 0 e; a: 5i li: ~ ~ § :::> u a 0 ~ z > "' c :::> ~ 02 a: :l! "" < "' J ... "" ... "' z ~ :=; ... i5 a iii
i5 "'
Employu Bill Rate $ 215.00 $ 140.00 $ 125.00 $ 130.00 $ 78.00 $ 155.00 $230.00 $105.00 $ 75.00 $ 5,000.00 Lump Sum
Project Kk.k-011 Meeting -4 4 20 28 $ 2.920.00
Design Team Site Walk !> 5 = 5 15$ :uoo.oo
Review Exlstlne Records and Data 3 16 19 $ 1,620.00
ToJlOII{aphlc SUrvey -2 6 18 40 66$ 9,550.00
Hydro logy Mop Pteparatlon --2 3 1.2 20 97 $ 3,910 .. 00
fxlsline Storm Drain Vi deo $5,800 $ s,aoo.co
Schematic Plan & 01'/ Meetlne 2 6 1.2 18 98 $ 4,174.00
Hvdrolot!lc and Hydraulic Analysis 8 14 27 12 61 $ 7,955.00
Geotechn lcallnvestlgadon ana Anolvs!s -,$1.2,000 -$ 12,000.00
Prelirrunory Construction Plan -3 7 30 42 40 122 $ 13,955.00
Pre paration of COnsuucUon Plan s 13 64 80 -90 -40 l 287 $ 36,n5.oo
Preparation of ProJect Spe<if~taUons -.I 3 16 ElO 90$ 3,415.00
Preparation of of Preliminary & Final COn".tU(tlon - -
Cost Estimate 2 4 18 10 34 s 3,990.00
COnstructabUJty Review ~ o.s -2 10 6 3 u .s$ 2,330.50
Pro]Kt Meetlnas 20 20 ' ~ 70 $ 9,350.00
Perform Bid Anal ysis and Identify lowest -
Re sponsive Bidder 0.5 ~ 8 6 2 17.5 $ 1,865.50
Conslluctlon A»is1Jinoe 2 6 60 -~0 IS 123 $ 13,015.00
PreQare. oeu ... erablr::5~ RcpOn.s. an d Documents 2 6 "24 ~ 62 $ S,lSZ.OO
Total Hours 58 "' 214 42 2S4 u 18 40 178 --1(!31
DCA Civil Engineering Group, Inc. Co~ ---Not-to-Exceed Amount $ 139,877.00
20
A-35
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely in accordance with the following
schedule:
Davs to Perform Deadline Date
~. Task 1 Survey and Document 10 Days 12/13/19
Review
B. Task 2 Schematic Design and 20 Days 1127/20
Hydraulic Analysis
c. Task 3 Preliminary Design 10 Days 2/11120
~-Task 4 Detailed Design and 60 Days 5/5/20
Engineer's Estimate
E. Task 5 Bid and Construction 45 Days 7/10/20
Support
F. Task 6 : Meetings As needed 7/10/20
II. Consultant shall deliver the following tangible work products to the City by the
following dates.
C. Deliverables (work products that will, per State DCA requirements, be
stamped/sealed by PE, GE, CEG , and or PG) include:
01203 .0006/541532.1
1.
2 .
3.
4 .
5.
6 .
7.
Survey/EnvironmentaVGeotechnical Report (Draft and Final)
12/13119 & 1127/20
Design Package-5/5/20
Technical Specifications (90% and 100%)-4/21120 & 5/5/20
Design Drawings (30%, 60%, 90% and 100%)-2/11/20, 3/10/20,
4/21/20 & 5/5/20
Special Provisions (90% and 100%)-4/21120 & 5/5/20
Engineer's Estimate (90% and 100%)-4/21120 & 515120
Bid Package (Draft and Final)-5/5120 & 5/12 /20
D-1
A-36
8. The final (1 00%) level work products will be signed/sealed.
D. Project construction schedule-5/12/20
E. Project cost estimate-5112/20
F. Responses to RFis -by 2 business days
III. The City Council may approve extensions for performance of the services in
accordance with Section 3.2.
01203.0006/541532.1 D-2
A-37
B-1
RFP-CREST ROAD TO CRESTRIDGE CANYON
STORM DRAIN PROJECT
D~A PROJECT NO. 8714
CIVIL
ENGINEERING
GROUP
PIN: 19-1987-4671.000-116
TABLE OF CONTENTS
SECTION DESCRIPTION PAGES
SECTION 1
INTRODUCTION
PGS. 1-6
PROJECT UNDERSTANDING &
GENERAL APPROVAL
DCA GENERAL INFORMATION
SECTION II SUB CONSULTANT PGS. 7
SECTION III CONSULTANT'S EXPERIENCE PGS. 8-9
SECTION IV STAFFING/KEY PERSONNEL PGS. 10-12
DCA STAFF RESUME
PROJECT ORGANIZATION CHART
SECTIONV PROJECT SCHEDULE PGS. 13
SECTION VI PGS . 14-19
SCOPE OF WORK PROPOSED
SECTION VII PGS. 20
LABOR DISTRIBUTION/FEES
_____________ www.dcacivileng.com ____________ _
17625 Crenshaw Blvd. • Suite 300 • Torrance • CA 90504-3465 • Tel: (310) 327-0018 • Fax: (310) 327-0175
B-2
CREST ROAD TO CRESTRIDGE CANYON STORM DRAIN PROJECT
PROJECT NO. 8714
INTRODUCTION
We are pleased to respond to your RFP for professional Civil Engineering Services for The Crest
Road to Crestridge Canyon Storm Drain Project.
DCA Civil Engineering Group was founded and incorporated in California in 1983. We have
served repeatedly as key advisors/consultants on redevelopment projects and are recognized for
our ability to approach projects with continuity in design reflective of a positive economic and
community impact. Maintaining the ability to provide immediate response to client's needs is an
essential part of our service.
DCA Civil Engineering Group is located in Torrance, with the office just offthe 405 freeway at
Artesia Blvd. To ensure that our clients receive cost effective solutions, our team keeps on the
cutting-edge of technology and is committed to ongoing capital investments in hardware and
software for both office and field procedures.
We understand that The City of Rancho Palos Verdes has an emphasis on having appropriate
professional and experienced staff. DCA Civil Engineering Group is in an excellent position to
fill that role as a local company that can provide the services attached in the Proposal. DCA
Civil Engineering Group, Inc. will bear sole and complete responsibility for all work.
1
B-3
PROJECT UNDERSTANDING & GENERAL APPROVAL
It is our understanding the city of Rancho Palos Verdes has completed several important storm
drain projects over the last decade, but there remain a number of smaller rehabilitation projects
that need further development. To that end the Public Works Department recently completed a
master plan of drainage (MPD) that identified deficiencies in the City's drainage system. The
MPD identified deficient pipes based on computer modeling and previously performed video
inspection of the City's drains. Deficiencies were categorized as either capacity or condition
deficiencies, respectively. The list of deficiencies were then prioritized based on risk and
programmed into a 10-year plan to implement corrections (MPD, Chapter 13). This program is
known as the Storm Drain Deficiency Improvement Program (SDDIP).
It is further understood that the City is requesting proposals from qualified firms that will
provide engineering services to verify field conditions, hydrologic and hydraulic modeling to
confirm recommendations from the MPD modeling results (or identify a more appropriate
project scope), develop construction documents for rehabilitation and or improvem~nts
(including geotechnical and survey investigations), development of easement documents where
needed, provide engineering support during construction (including verification of contractor
layout and development of record drawings) and updating the City's GIS database and
XPSWMM drainage model reflecting the rehabilitation/improvement projects.
2 B-4
Company Profile
• Full Service Team
• Reliability
• Accessibility
• Experience
• Innovative
• Cost Effective
• Responsive
• Adaptable
• Quality Control
• Communication
• Sustainability
17625 CRENSHAW BLVD., SUITE
300 TORRANCE CA 90504
310 327-0018
Company Profile
For nearly 36 years, DCA Civil Engineering Group, Inc. (SBE & VSBE) is
known for their strong commitment to providing professional services and
the development of long term business relationships .
The firm provides a comprehensive range of professional engineering
services to both the private and public sectors. DCA is recognized for their
ability to approach projects with continuity in design, reflective of a positive
economic and community impact.
While the range of services varies from project to project, DCA's core
services are civil engineering, land planning, land surveying & mapping,
field services & inspections, SWPPP Compliance before and during
construction, utility research, planning and the design of utility relocations.
Founded in 1983 as a California Corporation, DCA's over three decades of
practice have resulted in a solid foundation of technical expertise from
experience and the dedication of our diverse staff to approach each project
with integrity. Additionally, DCA is proud of their reputation in meeting
aggressive schedules and having the ability to assemble successful multi
disciplinary project teams.
The consulting services offered include the following: design and processing
of grading, street (B Permits), sewer, storm drain, traffic control signage and
striping, water and utility improvement plans, parking and traffic circulation
design; utility infrastructure research and relocation planning and design,
SWPPP and SUSMP/LID, land planning and entitlement services including
tract maps, parcel maps, lot line adjustments, zone changes, conditional use
permits and variances. The field services include pre-construction meetings,
RFI response/documentation, construction observation/inspection, shop
drawing review and construction management. DCA also offers legal
descriptions and exhibit map preparation.
DCA has Qualified SWPPP Developer and Practitioner personnel, certified
by the California Storm Water Quality Association.
Construction Management services include, but are not limited to, cost
estimating, scheduling, value engineering, constructability reviews, LEED
support, utility permit coordination and construction monitoring and
inspection.
www.dcacivileng.com
17625 Crenshaw Blvd • Suite 300 • Torrance • CA 90504-3465 • Tel: (310) 327-0018 • Fax: (310) 327-0175
3 B-5
DCA provides expert witness, trial court
representation and consulting services for Civil
Engineering, Land Planning and Land
Surveying.
DCA is headquartered in Torrance. Our cohesive
team of experienced personnel have a client-
oriented attitude and a multi-disciplinary
approach resulting in optimized performance in
all aspects of engineering design, planning and
field surveying services.
DCA Civil Engineering Gronp Inc. Clients:
• Aerospace
• Airports
• Architects
• Army Corp of Engineers
• Auto Dealerships
• Big Boxes
• Business Parks
• Commercial and Industrial
• Contractors
• Developers
• Government Agencies
• Hotel Chains
• Hospitals/Medical Buildings
• Infrastructure Planning and Design
• Insurance Companies
• LAX Transit Corridor/MTA Crenshaw
• Lending Institutions
• Multi Family Residential
• Municipal Agencies & Cities
• Oil, Gas, and Petrochemical
Companies
• Parking Structures
• Real Estate Companies
• Restaurants
• School Districts
• Shopping Centers
• Supermarkets Chains
• Transportation Agencies
• Universities
• Utility Companies
• Utility Infrastructural Planning Design
• Water Districts
4
Com pan Profile
Corporate Office:
17625 Crenshaw Blvd., Suite 300
Torrance, CA 90504
Phone: 310-327-0018,949-753-8100
Fax: 310-327-0175
www .dcacivilenrr .com
Principal Contact:
Steve Cummins, CEO
Phone: 310-327-0018
Current Personnel: 17
Legal Form of Business:
California Corporation est. 1983
State Certified Small Business Enterprise
#19298
Metropolitan Water District-Small Business
Enterprise Certified recognized by Metropolitan
Water District of Southern California, City of
San Diego, San Diego County Water Authority,
Minority Business Development Agency, Los
Angeles Unified School District, Port of Los
Angeles, Los Angeles Community College
District.
POLA's Contracts Management Database-
DiversityXchang, SBE/VSBE
City of Los Angeles Certified Small, Local
Business Enterprise #2153, Local Business
Enterprise
County of Los Angeles Local Small Business
Enterprise Preference Program Certified
#11054501
METRO SBE Certified #521 0
METRO Certification of Pre-Qualification
City of Long Beach Certified Small Business
#3225
The Network-Certified Small Business
#10280; The Port of Long Beach and San Diego
County Water District and VSBE with POLB
NAICS #(s)
541330 Civil Engineering, 541320 Land Use
Planning Services, 5413 70 Land Surveying
B-6
DESIGN SERVICES OFFERED BY DCA
CIVIL ENGINEERING GROUP, INC.
Com pan y Profile
A Full Service Civil Engineering & Surveying Company
Civil Engineering
Quality Control
Value Engineering
Precise and Rough Grading Plans
Highway Design
Street Improvement Plans
Street Lighting Plans
Freeway On/OffRamp Plans
Flood Control Engineering
Water and Sewer Master Plans
Sanitation Engineering/Lift Stations
Storm Drain Master Plans
Hydraulic Studies
Hydrology Studies
Reclaimed Water Plans
Flood Plain Studies
Geographical Information System
Earthwork Calculations
NPDES/SWPPP
SUSMP/LID
Erosion Controls
Horizontal Control Plans
Construction Management
Inspection Services
Utility Research and Plotting
Permit Facilitator
M
Crenshaw Line Utilities Relocation
5
Expert Testimony
Planning
Civil Engineering
Land Surveying
Surveying and Mapping
Geodetic Positioning & G.P.S.
Surveys
Architectural Design Surveys
Aerial Topographic Mapping
Topographical Surveys-
Conventional
A.L.T.A. Surveys -Extended
Coverage
A.L.T.A. Surveys-Multiple Sites
Boundary & Cadastral Surveying
Record of Survey
Sub-Surface Mapping
Control Surveys
Landfill Surveying
Tract Maps
Parcel Maps
Lot Line Adjustments
Legal Descriptions
Easement Writing
Easement Mapping
Construction Staking
Right ofWay Mapping
Linear & Vertical
Certifications
B-7
Planning, Master Planning
and Land Use Entitlement
Industrial and Commercial Site Layout
Master Plan Development
Engineering Feasibility Studies
Comprehensive Land Use Planning
Urban Studies Design and Development
Redevelopment Planning
Tentative Subdivision Maps
Parcel Maps
Lot Line Adjustments
Zone Changes
Entitlements
Variance and Conditional Use Permits
Street Improvement Plans
Street Dedications, Vacations and Specifications
Utility Company Coordination
Utility Planning and Design
EIR Assistance
Feasibility Studies
Final Subdivision
Haul Routes
Tract Map Clearances
CEQA-Initial Study
LEED Consulting
QSD & QSP Services
West Hollywood Library
6
Background and Experience
Construction Management
We can utilize a wide variety of resources for other
specialized disciplines such as, soil sampling and
testing, traffic engineering, environmental
engineering and structural engineering in order to
provide our clients with a complete range of
services.
Budgets -Value Engineering
Scheduling & Critical Path Preparation
Construction Management
Field Inspection
Risk Management
Cost Estimating
Contract Administration
Permit Facilitation
Claims avoidance and resolution support
Scheduling control
Cost control
Labor compliance program
Pro-active partnering
Bid assistance and package preparation
Sustainable design review
Change order review
Contract Negotiation & Review
Lease Obligation Assistance
Architecture I Engineering
Permit Facilitation
Pre-Construction Field
Assistance
New Construction &
"As-Built" Supervision
Site Rehabilitation & Tenant
Improvements
Bid Assistance & Package Preparation
Shop Drawing Reviews
Specification Writing
B-8
RFP-PROJECT UNDERSTANDING AND PROPOSED SERVICES
CREST ROAD TO CRESTRIDGE CANYON STORM DRAIN PROJECT
PROJECT NO. 8714
SUB CONSULTANT IDENTIFICATION & QUALIFICATIONS
Vendor Name: DCA Civil Engineering Group. Inc.
Sub Contractors:
If awarded, DCA Civil Engineering Group, Inc . will be using the following sub-consultant to
carry out the scope of work required in this RFP
Company Name: Norcal Engineering
Name of Contact: Scott Spensiero
Title: Project Manager
Telephone Number: (562) 799-9469
Fax Number: (562) 799-9459
Email Address: scott@norcaleng.com
Explanation of the working relationship between DCA and the Sub-Consultant:
Our firm has at least 20 years working experience with DCA Civil Engineering Group, Inc. on
several projects in the Southern California area.
Vendor Name: DCA Civil Engineering Grou p. Inc.
Sub Contractors:
If awarded, DCA Civil Engineering Group, Inc. will be using the following sub-consultant to
carry out the scope of work required in this RFP
Company Name: Performance Pipeline Technologies
Name of Contact: Gean Glassburner
Title:
Telephone Number: (714) 350-2131
Fax Number: N/A
Email Address: gean@pptsocal.com
Explanation of the working relationship between DCA and the Sub-Consultant:
Our firm has at least 15 years working experience with DCA Civil Engineering Group, Inc. on
several projects in the Southern California area.
7 B-9
CONSULTANT'S EXPERIENCE
20Kh Street Extension-ST 1066. SL-2015-002 , SS-386, C2015 , & WP-301
Reference
Craig Bilezerian
Deputy Public Works Director/City Engineer
Public Works Department
20500 Madrona Ave.
Torrance, CA 90503
(310) 618-3054
cbilezerian@torranceca. gov
Sco pe of Work
DCA prepared Street Improvement Plans, Sewer Plans, Water Mainline Plans, Street Lighting
Plans and Striping & Signage Plans for the main access way to the future City of Torrance
Transit Center (CTTC). The project involved coordination with Mr. Bilezerian and another
engineering design firm responsible for the design of the CTTC. The work involved
incorporating recommendations from various stakeholders and adhering to design standards as
dictated by the City of Torrance.
Del Amo Boulevard Street Widenin g Improvement Plans
Reference
Ted Symons
Associate Civil Engineer
3031 Torrance Blvd,
Torrance, CA 90503
310-618-2831
tsymons@torranceca.gov
Sco pe of Work
DCA prepared street widening and improvement plans including new median cuts and turn
pockets. All plans were associated with the development and construction of a new commercial
facility located on Del Amo Blvd. The project involved continuous coordination and review
with Mr. Symons to address concerns regarding impacted center barrier (K-Rail type) and the
design of crash barriers. The work included striping and signage plan design and preparation.
8
B-10
CONSULTANT'S EXPERIENCE (PAGE 2)
Aerojet Avenue Hig hway Im provement Plan & Profile
Reference
City of Azusa
Daniel Bobadillo, P .E.
Public Works Director
213 E. Foothill Blvd.
Azusa, CA. 91702
dbobadillo@cl.azusa.ca. us
Sco pe of Work
DCA prepared street improvement plans and profiles to City of Azusa Standards and
Specifications. All plans were associated with the development and construction of a new
industrial park located on Aerojet Avenue. The project involved continuous coordination and
review with the City Public Works and Engineering Department. The work included
rehabilitation and new construction of A. C. pavement/base, curb & gutter, signage & striping,
and extension of infrastructure.
9
B-11
D,A cML u ~ERIM>
Personnel
Key Personnel
Principal Engineer-Primary Representative (4% of work proposed)
Steve Cummins R.C.E. 34526
Mr. Cummins has more than thirty years of experience in Project Management and Quality Control. As a
Professional Engineer his expertise includes: Infrastructure Master Planning and Design, Major Land Use
Development, Major Flood Control Facilities, Street and Highway Design, Contract Administration, Construction
Management, Drainage & Sanitary Engineering, Storm Drain Master Plans, Grading & Street Design, Project
Feasibility Studies, Capital Improvement Programs, Expert Testimony, Cost estimating and Facilities Engineering
for several aerospace corporations. Steve also acted as the Project Engineer for many public work organizations,
including projects for streets, storm drains, sewers and utility improvements. He also successfully accomplished
the planning, Site Engineering and entitlement for projects including numerous office parks, shopping and retail
center, hotels and industrial parks throughout Southern California. Senior Project Manager for Civil Land Site
improvements for San Pedro Waterfront Promenade Phase II -Downtown Harbor District, and Port of Long
Beach.
Education:
BSCE University of Missouri
Masters Courses UCLA
Time with the Company:
35 Years
Project Manager-Alternate Representative (9% of work proposed)
Chris Herrera, E.I.T, L.S.I.T, M.P.A
Mr. Herrera has over I 0 years of experience in land development as a planner and project engineer. He also holds
a Masters Degree in Public Administration. His areas of expertise include Roadway design, street/highway
improvements, sewer system plan/profile design, storm drain plan/profile design, grading, drainage, utility
relocation, 3D modeling, erosion control, hydrology and hydraulics reports, and topographic & boundary surveys.
He is also responsible for conducting field services for project inspections and documentation.
Mr. Herrera has worked closely with large scale clients such as DOW Chemical, Northrop Grumman, YMCA of
Greater Los Angeles, Amacon, as well as on diverse Public Works projects including the Crenshaw Transit
Corridor project, which required extensive coordination and investigation with organizations such as
CAL TRANS, LABOE, LADOT and LACFD.
Education:
B.S. Civil Engineering
San Jose University
Masters Degree in Public Administration
2012, Ashford University, Iowa
10
Time with the Company:
7 Years
B-12
ncA cML u ~ERING
Senior Surveyor (1% of work proposed)
Chris Vassallo, P.L.S. 8418
Personnel
As the Senior Land Surveyor, Mr. Vassallo has 30 years experience in surveying. His experience varies from the
construction of engineering projects including multi-story buildings, bridges, and roadwork layout, to the
construction layout of subdivisions throughout Southern California. He is experienced with boundary
establishment, topographic survey, Lot Line Adjustments, Record of Surveys, and has performed hundreds of
Land Title Surveys.
Registration
• PLS 8418-Licensed Land Surveyor in the State of California
• Certificate in GIS/GPS Analysis & Mapping.
• Member of CLSA--California Land Surveyors Association.
Entitlement Specialist (2% of work proposed)
Karl Reimer
Time with the Company:
8 Years
Mr. Riemer has over 20 years of experience in public agency approvals and permits, as well as utility research and
plotting. Mr. Reimer's experience also includes project management, coordination with and between the client
and the public agency and project representation at public agency public hearings.
Project Engineer (37% of work proposed)
Vahe Nercissian, M.S., E.I.T.
Mr. Nercissian has over 14 years of experience in various fields of civil engineering including construction,
hydraulic and architectural design. Mr. Nercissian has a strong background in sewer network design and concrete
structural design, grading, drainage, construction documents, SWPPP, street/highway improvements, road design,
feasibility studies and construction project management.
Chief of Parties/Survey Technician (5% of work proposed)
Kamyar Kamrava
Mr. Kamrava has over twenty years of experience in surveying and construction. Mr. Kamrava has performed
surveys all over Los Angeles County of varying scales and of varying purpose.
Engineering Assistant/Rodman (28% of work proposed)
Teddy Cabrera
Mr. Cabrera has over fifteen years of experience in survey and design engineering. Mr. Cabrera is skilled in
electronic plan preparation and plays an integral part in putting together final deliverables to clients.
Administration (14% of work proposed)
Gabriela Lovato
Ms. Lovato has over 10 years of office experience in several industries. Ms. Lovato is skilled in all Microsoft
applications, accounting software, and various Adobe applications.
11
B-13
CIT Y OF
CITY OF RANCHO PALOS VERDES
CREST ROAD TO CRESTRIDGE CANYON
STORM DRAIN PROJECT
PROJECT NO. 8714
12
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B-14
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13 B-15
CREST ROAD TO CRSTRIDGE
CANYON STORM DRAIN PROJECT
PROJECT NO. 8714
SCOPE OF SERVICE
It is our understanding, from a field meeting at the project site and a review of some
available document information, that there are three (3) drainage issues regarding storm water
run-off flow from Crest Road (East of Crenshaw Boulevard) to Crestridge Canyon (on
Crestridge Road East ofMeadowdale Lane). Issue No. 1 is flooding in the SUMP condition on
Crest Road (Approximately at St. John Fisher Driveway) which overflows from the street, down
the slope and yard at 28916 Crestridge Road causing erosion and property damage. A storm
drain exists at this location, but it is believed by the City to be inadequate. Issue No.2 is that the
storm water outletting the Crest Road drain to Crestridge Road (at the 28916 property) is located
in a manner that directs water northerly, across the road (with velocity), into the driveway of
another private property. Issue No.3 is that the Crest Road storm water that does remain in
Crestridge Road, combines with other drainage area runoff and then proceeds
easterly/northerly/westerly on the steep and curving roadway. The quantity and velocity of this
flow causes the water to overflow into driveways on the outside of the streets curves on its
journey to the SUMP condition at Crestridge Canyon storm drain. The adequacy of this storm
drain piping system is also questioned by the City. Accordingly, DCA Civil Engineering Group,
Inc. has been requested to provide this proposal for professional services to analyze solutions to
the above combined issues and to prepare construction documents necessary to resolve the
flooding issues.
DCA attended a meeting with RPV City Engineering on October 8, 2019. The purpose of the
meeting was to discuss the conceptual use of an underground detention basin on Crest Road.
DCA is of the opinion that this concept is a key element in resolving the above drainage/flooding
concerns. It was DCA's opinion that the City Engineering Staff in attendance were generally in
agreement with this concept, as a result of those discussions. The following proposed scope of
Civil Engineering services for the project are based on the assumption that the Crest Road
detention basin will prove to be workable solution (after physical constraints are investigated in
Crest Road):
PRELIMINARY DESIGN PHASE
• Attend a kick-off meeting with City staff that will be working with DCA on the project.
The purpose of the meeting will be to discuss conceptual solutions which will
permanently resolve the issues and not just simply push them further down-stream. This
project has the potential of creating flooding in other areas due to reduced times of
concentration (TC) with the improved system.
14
B-16
• Conduct a site walk of the project areas with the DCA project team to establish a clear
understanding ofthe site conditions and the challenges presented by the project. Take and
log photographs of critical areas that will be important for clarifications during the design
phase.
• Research and review of existing plans and documents of record for storm drains, streets,
utilities, property easements, hydrology maps and other information which may be
available. This information will then be included on the construction document drawings.
• Conduct and prepare field topographic surveys of the project areas that may require
construction modifications for resolution of the flooding issues. Conceptual ideas derived
from initial meetings and discussion with the City will determine the extent of the
topography information needed. Due to the need for more precise vertical elevation
information, an on-the-ground survey will be conducted rather than an aerial survey.
Researched underground utilities will be plotted/labeled on the topographic survey and
checked against observed culture (manholes, valve covers, etc.) Driveway "High-Point"
elevations along Crestridge Road will be obtained. Enough centerline monumentation
information, at project areas, to determine property line locations, based on record map
data, will be included.
• Utilizing the previously prepared "Master Plan of Drainage", field verifications & other
plan documents, prepare a hydrology map of the areas contributory to the project area.
Using this area map, prepare a hydrology study to determine the storm water quantities
(Qcfs) and concentration locations which reach the project areas.
• Using a sub-consultant, provide for a video of the existing pipe between Crest Road &
Crestridge Road and at the Crestridge Canyon between Crestridge Road and existing
drainage channel to the North. This information will be shared with the City to determine
if these pipes are usable.
• Based on conceptual discussions and information obtained, prepare schematic
preliminary design plans. Meet with the City to discuss the schematic design prior to
moving ahead to preliminary construction plans.
• Assuming that the schematic design concepts are acceptable, prepare hydraulic analysis
for the entire system from Crest Road to Crestridge Canyon existing channel. This will
include calculations of depth of flow and velocities on Crestridge Road. It will also
15
B-17
include an investigation ofthe northerly outlet end of the Crestridge Canyon channel and
impact it may (or may not) have on the community.
• Using a sub-consultant, perform necessary collection of geotechnical data and subsequent
analysis in support of design of storm water facility structures, channels or pipes. Prepare
a report describing the analysis and supporting design recommendations.
• Prepare preliminary construction drawings based on the approved schematic design and
hydraulic analysis. The preliminary design will include the location and sizing of all
improvements anticipated to resolve the flooding issues while minimizing any
downstream impacts. Attend a 30% review meeting with the City at this phase ofthe
design development. This will include a preliminary Engineer's cost estimate for
construction as prepared in Microsoft Excel format.
CONSTRUCTION DOCUMENT PHASE
• Prepare a construction plans to City specifications as follows:
Sheets are to be prepared using AutoCAD in plan and profile style for pipe
segments, or structural detail style for structures at appropriate scale in 24"x36" format.
Details and notes shall incorporate all City required items, NPDES requirements, with
details (including but not limited to those listed below) as necessary to construct.
Plans shall include the following details:
• Pavement thickness when excavation through pavement is required
• Location of all utilities, buried and overhead
• Location of vegetation
• Property, boundary and easement delineations
• Topographic base map with appropriate elevation intervals
• Existing storm drain facility dimensions and locations
• Items to be protected in place
• Restoration plans for disturbed areas
• Trench and backfill details
• Erosion and sediment control plans
• Limits of pipe replacement sections
• Limits of soil disturbance with area calculations
• Location and limits of repair area and any staging areas authorized by the City
• Approximate depth to repair areas
All plan sheets for bidding and construction shall be appropriately stamped by an
experienced Civil Engineer (or other appropriate discipline, e.g. Geotechnical
Engineer) registered in the State of California and include a line for City approval by the
Director of Public Works in the signature block. All plans shall be delivered to the City
16
B-18
in both printed and electronic formats. Electronic submittals shall include .pdf and
.dwg files and shall be compatible with the City's GIS system.
Prepare final Engineer's cost estimate for construction of each location. Estimates will be
delivered to the City both in printed and electronic format. Estimates shall be prepared
in Microsoft Excel format.
• Prepare project specifications including:
• Cover Page and Table of Contents
• Notice Inviting Bids
• Instructions to Bidders
• Proposal (Bid) Pages
• Contract Pages
• Special Provisions (including technical specifications)
• Exhibits and Appendices necessary to convey design intent
The City will provide standards and examples of these documents for use by DCA.
Specifications will be delivered to the City both in printed format and on CD. All bid
documents (except Plans) shall be prepared in Microsoft Word format.
Specifications for this project shall contain requirements of the contractor consistent
with the provisions of the National Pollutant Discharge Elimination System
(NPDES), the Clean Water Act, and the 2015 Edition of the APW A Green Book.
Any other computer generated documents, including reports, modeling files, plans and
calculations, will be submitted on CD in a format acceptable to the City of Rancho
Palos Verdes.
• DCA will participate in the constructability review when asked by the City.
• Provide for the attendance at design-era and pre-bid meetings as follows:
Attend regular meetings with City staff during the design phase as needed or
requested by the City. City anticipates these design-era meetings at minimum:
Kickoff, 30% Review, 60% Review, and 90% Review. Additional phone conferences
should also be expected. Attend pre-bid meeting and provide clarification of design
intent, limitations to reliability of information, and potential construction constraints as
requested by potential bidders.
• DCA will perform bid analysis and identify lowest responsive bidder. After bids are
opened, perform comparative analysis of bid items for four lowest bids with
engineer's estimate. Confirm bid accuracy and submission of all required bid
documents of apparent low bidder to determine lowest responsive bidder. Identify lowest
responsive bidder.
17
B-19
• DCA will provide engineering support during construction era including but not limited to
verification of contractor's layout survey to design documents, response to RFI's
evaluation of value engineering or change orders, preparation of record drawings ("as-
builts"), etc. It is our understanding that construction management and inspection
services are not currently part of this scope and will be awarded separately.
DELIVERABLES
• 30% Design Report that will include results and findings of data review, field
verification data (GPS coordinates and elevations), GIS layers, hydrologic and
hydraulic analyses, modeling input and output files, topographic survey,
geotechnical analyses and conceptual plans for repairs at each location. The 30% Design
Report shall be provided in electronic and hardcopy format and include any sub-
consultants' technical reports.
DCA will work with the City's GIS personnel to review available GIS data and discuss
details to identify data structure and unique or potential layers' attributes prior to project
execution. Data inconsistencies will be resolved by DCA. Once completed, the
geodatabase or layers will be added and incorporated into the City's current GIS
system. All data generated by this scope of work shall be property of the City of
Rancho Palos Verdes. The selected firm agrees that no part of the data may be
reproduced, or stored in a retrieval system, or transmitted in any form whether electronic,
mechanical, or otherwise, without the City's prior written consent; however, the
selected firm is authorized to make backup copies of the data solely for archival
purposes.
Current GIS System:
Esri ArcGIS 10.5.1 for Server and ArcGIS 10.5.1 for Desktop Standard GIS
Coordinate System:
Projection: California State Plane Coordinate System Zone 5 Units: U.S.
Survey Feet
Horizontal Datum: North American Datum of 1983 (NAD83); Epoch: 2010.00
Vertical Datum: North American Vertical Datum of 1988 (NAVD88)
** All data from the Year 1 SDDIP work will also require creating the geo database or
layers from As-Built plans (to be provided), then adding and incorporating them into the
City's current GIS system. The City will provide the As-Built plans for this scope of
work. The vendor will review these plans and assist in adding it to the GIS system.
• 60% Design Report that will include detailed drawings, preliminary Special Provisions
and Notice Inviting Bidders (including allowed working days and recommendations for
liquidate damages), identification of materials, and access requirements, and initial
estimate including 20% contingency. The 60% Design Report shall be provided in
electronic and hardcopy format.
18
B-20
• 90% Design Report that will include nearly final detailed drawings that incorporate all
previous comments, preliminary bid package, and engineer's estimate including 1 0%
contingency. The 90% Design Report shall be provided in electronic and hardcopy
format. The City will provide any comments and return to Consultant for preparation of
final documents within 5 working days.
• 1 00% stamped and signed original reproducible construction plans and specifications for
bidding. Prepare a similar set for construction if these are amended during the bidding
or construction phases of the project.
• Addenda, consisting of changes to plans or specifications, as needed during the bidding
process.
• Calculations justifying design decisions shall be submitted for hydrology, hydraulics,
sedimentation production, foundations and structural elements of the design. Calculations
for hydrology and hydraulics shall be performed according to the Los Angeles County
(LACO) Hydrology Manual (2006 or later edition) and LACO Hydraulic Manual
(2002), respectively. Sediment production calculations shall conform to procedures
contained in the LACO Sedimentation Manual, Second Edition. Foundation and
structural calculations shall demonstrate that construction designs and materials can resist
all anticipated forces including, but not limited to hydraulic (hydrodynamic), flood
(hydrostatic), scour and undermining, dead loads (trench bury), traffic and surcharge
loads. Calculations shall be submitted for review no later than the 90% design
submittal. Final calculations shall be sealed by a civil engineer holding a current license to
practice Civil Engineering in the State of California.
• At the end of the construction, prepare "As-Built" record drawings and submit
electronically on CD in *.pdf and * .dwg formats. Record drawings shall be
appropriately stamped by the engineer of record.
19
B-21
DCA Civil Engineering Group, Inc. {DCA) -Fee Breakdown for SDDIP-FY 19-20 Client Name: Rancho Palos Verdes
....
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Employee Bill Rate $ 215.00 $ 140.00 $ 125.00 $ 130.00 $ 78.00 $ 155.00 $230.00 $105.00 $ 75.00 $ 5,000.00 Lump Sum
Project Kick-Off Meeting 4 4 20 28 $ 2,920.00
Design Team Site Walk 5 5 5 15 $ 2,100.00
Review Existing Records and Data 3 16 19 $ 1,620.00
Topographic Survey 2 6 18 40 66 $ 9,550.00
Hydrology Map Preparation 2 3 12 20 37 $ 3,910.00
Existing Sto r m Drain Video $5,800 -$ 5,800.00
Schematic Plan & Ci t y Meeting 1-2 6 12 18 ~ 38 $ 4,174.00
Hydrologic and Hydraulic Analysis 8 14 27 12 61 $ 7,955.00
Geotechnical Investigation and Ana lysis $12,000 -$ 12,000.00
Pr eliminary Construction Plan 3 7 30 42 40 122 $ 13,955.00
Pr eparation of Construction Plans 13 64 80 90 40 1 287 $ 36,775.00
Pr eparation of Project Specifications 1 3 16 10 30 $ 3,415.00
Pr eparation of of Preliminary & Fi na l Construction
Cost Estimate 2 4 18 10 34 $ 3,990.00
Con structability Revie w 0.5 2 10 6 3 21.5 $ 2,330.50
Pro j ect Meetings 20 20 30 70 $ 9,350.00
Perform Bid Analysis and Identify Lowest ~
Responsive Bidder 0.5 1 8 6 2 17.5 $ 1,865.50
Construction Assistance 2 6 60 40 15 123 $ 13,015.00
Prepare Deliverables, Reports, and Documents 2 6 24 30 62 $ 5,152.00
Total Hours 58 146 284 42 254 11 18 46 178 --1031
DCA Civil Engineering Group, Inc. Cost Not-to-Exceed Amount $ 139,877.00
20
B-22