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CC AGD 20191015 AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING TUESDAY, OCTOBER 15, 2019 FRED HESSE COMMUNITY PARK, MCTAGGART HALL 29301 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 90275 6:00 P.M. – CLOSED SESSION AND STUDY SESSION 7:00 P.M. – REGULAR MEETING NEXT RESOLUTION NO. 2019-47 NEXT ORDINANCE NO. 629 6:00 P.M. CLOSED SESSION CALL TO ORDER: Mayor Duhovic ROLL CALL: Councilman Alegria Councilwoman Brooks Councilman Dyda Mayor Pro Tem Cruikshank Mayor Duhovic PUBLIC COMMENTS FOR CLOSED SESSION: This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CLOSED SESSION ITEMS ANNOUNCED: Based on Government Code Section 54954.5. All Statutory References are to California Government Code Sections 1. PENDING LITIGATION – EXISTING LITIGATION GC SECTION 54956.9 (d)(1) a. Name of case: York Point View Properties, LLC v. v. City of Rancho Palos Verdes, Los Angeles Superior Court Case No. BS174116 City Council Agenda October 15, 2019 Page 2 of 8 b. Name of case: Cherie Townsend; Jalen Lapree Hamler v. City of Rancho Palos Verdes; United States District Court Central District of California, Case No. 2:18 - cv-10011 2. POTENTIAL LITIGATION AGAINST THE CITY GC 54956.9(d)(2) and (e)(1) Based on facts and circumstances that might result in litigation against the City, but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed. RECESS TO CLOSED SESSION (FIRESIDE ROOM): RECONVENE TO STUDY SESSION (MCTAGGART HALL): 6:00 P.M. – STUDY SESSION Immediately Following the Closed Session The Study Session will commence immediately following the Closed Session. The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session. The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study s ession. No action shall be taken during any Study Session unless the agenda so provides. PUBLIC COMMENTS FOR STUDY SESSION: This section is intended to provide members of the public with the opportunity to comment on Study Session items only. Each speaker will be limited to one (1) minute to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. DISCUSSION TOPICS FOR STUDY SESSION: SS1. Review of tentative agendas and ongoing City Council goals and priorities Recommendation: Receive and file the tentative agendas and ongoing City Council goals and priorities ADJOURN TO REGULAR MEETING: 7:00 P.M. – REGULAR MEETING CALL TO ORDER: Mayor Duhovic ROLL CALL: Councilman Alegria Councilwoman Brooks Councilman Dyda Mayor Pro Tem Cruikshank Mayor Duhovic PLEDGE OF ALLEGIANCE: To be announced City Council Agenda October 15, 2019 Page 3 of 8 CLOSED SESSION REPORT: MAYOR’S ANNOUNCEMENTS: 1. Heroes Among Us Presentation(s) 2. Farewell presentation to outgoing Director of Finance RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: APPROVAL OF AGENDA: PUBLIC COMMENTS FOR NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction o f the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CITY MANAGER REPORT: CONSENT CALENDAR: Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Coun cil may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requeste d to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. A. Motion to Waive Full Reading Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Consideration and possible action to enter into a Professional Services Agreement with Interwest Consulting Group to provide Public Works consulting services Recommendation: (1) Approve a Professional Services Agreement with Interwest Consulting Group to provide on-call Public Works services until June 30, 2020, with an option for the City Manager to approve an extension of the Agreement for one additional year; and (2) Authorize the Finance Department to move $97,000 from salary savings to professional technical services C. Register of Demands (Cullen) Recommendation: Adopt Resolution No. 2019-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. City Council Agenda October 15, 2019 Page 4 of 8 D. Consideration and possible action to adopt Ordinance No. 628 amending Chapters 8.24 (Property Maintenance), 17.02 (Single-Family Residential (RS) Districts), 17.04 (Multiple-Family Residential (RM) Districts), and 17.96 (Definitions), and repealing and replacing Chapter 17.10 (Second Units) of Title 17 (Zoning) of the Rancho Palos Verdes Municipal Code to update the development standards for second units. (Case No. PLCA2019-0006 (Seeraty) Recommendation: Adopt Ordinance No. 628, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, AMENDING CHAPTERS 8.24 (PROPERTY MAINTENANCE), 17.02 (SINGLE-FAMILY RESIDENTIAL (RS) DISTRICTS), 17.04 (MULTIPLE-FAMILY RESIDENTIAL (RM) DISTRICTS), AND 17.96 (DEFINITIONS), AND REPEALING AND REPLACING CHAPTER 17.10 (SECOND UNIT DEVELOPMENT STANDARDS) OF TITLE 17 (ZONING) OF THE RANCHO PALOS VERDES MUNICIPAL CODE, REGARDING ACCESSORY DWELLING UNITS. E. Consideration and possible action to award a catch basin cleaning maintenance contract to Ron’s Maintenance, Inc. (Eder) Recommendation: (1) Award a construction services contract to Ron’s Maintenance Inc., for Catch Basin Cleaning Maintenance and Inspection Services in the amount of $597,024; (2) Authorize the Mayor and City Clerk to execute the construction contract; subject to approval as to form by the City Attorney; and (3) Authorize additional appropriation in the amount of $114,008 in the General Fund/Storm Water Quality Division F. Consideration and possible action to authorize funding for the Homeowners Association (HOA) Security Camera Grant Program to be used to test Flock cameras for a proof of concept. (Yap) Recommendation: Authorize Staff to use funding from the HOA Security Camera Grant Program to test Flock cameras for a proof of concept G. Consideration and possible action to receive and file information related to an analysis performed on the Rancho Palos Verdes Employee Retirement Plans (457(b), 401(a), and RHS) administered through ICMA-RC (Browning) Recommendation: Receive and file report. H. Consideration and possible action to approve a memorandum of understanding (MOU) with the other Peninsula cities to fund one shared school resource officer (Yap) Recommendation: Approve a MOU with the other Peninsula cities to fund one shared school resource officer CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. City Council Agenda October 15, 2019 Page 5 of 8 PUBLIC HEARINGS: This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The May or will provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10) minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if re quested). None. REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 1. Consideration and possible action to approve a reduction in the size of the Civic Center Advisory Committee from seven to five members and direct Staff to begin the recruitment process to fill vacancies (Waters) (10 mins.) Recommendation: (1) Approve a reduction in the size of the Civic Center Advisory Committee from seven to five members; and (2) Direct Staff to begin the recruitment process to fill vacancies 2. Consideration and possible action to receive a presentation from the Civic Center Advisory Committee; approve the Civic Center programming document prepared by M. Arthur Gensler Jr. & Associates, Inc.; and authorize an environmental impact report for Point Vicente Park/Civic Center, authorize staff to develop a Request for Proposal with two phases for an architect to provide master plan design services and construction drawings, and hiring an experienced consultant to evaluate financing options (Waters) (1 hour) Recommendation: (1) Receive and file a presentation from the Civic Center Advisory Committee (CCAC); (2) Approve the Civic Center programming document prepared by M. Arthur Gensler Jr. & Associates, Inc.; (3) Authorize an environmental impact report for Point Vicente Park/Civic Center; (4) Authorize staff to develop a Request for Proposal with two phases for an architect to provide master plan design services and construction drawings; and (5) Authorize hiring a professional consultant to evaluate financing options 3. Consider the joint report of the Council Ad Hoc Sub-committee and the Office of the City Attorney on the efforts to obtain compliance with Public Records Act requests, codified in Government Code §§ 6250 et seq., from Mr. Brian Campbell; and Consider the joint report of the Council Ad Hoc Sub-committee and the Office of the City Attorney on the investigation into possible violations of the “Closed Session Privilege,” codified in Government Code §§ 54950 et seq. (Wynder) (30 mins.) Recommendation: Receive and file these joint reports, consider the recommendations of the Council Ad Hoc Sub-committee included herein, consider the options and recommendation of the City Attorney included herein, and provide City Council Agenda October 15, 2019 Page 6 of 8 such direction to City Staff and the City Attorney as the City Council deems appropriate consistent with the requirements of law 4. Consideration and possible action to (1) amend the City Council Rules of Procedure, (2) adopt Policy No. 54 regarding Closed Session, and (3) adopt by reference certain sections of the Rules of Procedure, relating to closed session and the use of emails, and making a violation thereof a misdemeanor. (Wynder) (15 mins.) Recommendation: (1) Adopt Resolution No. 2019-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING SECTION 3.6 (CLOSED SESSIONS MEETINGS) OF CHAPTER 3 (TYPES OF MEETINGS), SECTION 10.2 (APPOINTMENTS), SECTIONS 10.4 (USE OF EMAIL) AND 10.5 (DEFENSE AND INDEMNIFICATION) OF CHAPTER 10 (BOARDS, COMMISSIONS, COMMITTEES, AND SUBCOMMITTEES), CHAPTER 11 (PUBLIC RECORDS AND USE OF EMAIL), AND MISCELLANEOUS CLEAN-UP AMENDMENTS OF THE CITY COUNCIL RULES OF PROCEDURE; (2) Adopt Resolution No. 2019-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ADOPTING COUNCIL POLICY NO. 54, RELATING TO CLOSED SESSIONS; and (3) Introduce Ordinance No. ___, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES ADDING CHAPTER 1.18 (RULES OF PROCEDURE) TO THE RANCHO PALOS VERDES MUNICIPAL CODE, ADOPTING BY REFERENCE SECTION 3.6 (CLOSED SESSION MEETINGS) OF CHAPTER 3.0 (TYPES OF MEETINGS), SECTION 10.4 (USE OF EMAILS) OF CHAPTER 10.0 (BOARDS, COMMISSIONS, COMMITTEES, AND SUBCOMMITTEES), AND CHAPTER 11 (PUBLIC RECORDS AND USE OF EMAIL) OF THE CITY COUNCIL RULES OF PROCEDURE, AND MAKING VIOLATIONS THEREOF A MISDEMEANOR AND A PUBLIC NUISANCE 5. Consideration and possible action to select a roofing option for the Ladera Linda Park Community Center building as part of the detailed construction drawings phase (Waters) (20 mins.) Recommendation: Direct Staff to commence with additional study of the selected roofing option for Ladera Linda Park Community Center building as part of the detailed construction drawings phase 6. Consideration and possible action to receive and file a report on the status of the preparation of the Regional Housing Needs Assessment 6 th Cycle Allocation Plan (Silva) (30 mins.) Recommendation: Receive and file report 7. Consideration and possible action to introduce an ordinance adopting the 2019 California Building Standards Code and to adopt a resolution making certain findings to modify the 2019 California Building Code (Kaddorah) (10 mins.) Recommendation: (1) Introduce Ordinance No.__, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES ADOPTING BY REFERENCE THE 2019 EDITION OF THE CALIFORNIA BUILDING, RESIDENTIAL, GREEN BUILDING STANDARDS, PLUMBING, ELECTRICAL, AND MECHANICAL CODES, WHICH City Council Agenda October 15, 2019 Page 7 of 8 ARE CODIFIED IN TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, CHAPTER 7A OF TITLE 26 OF THE LOS ANGELES COUNTY CODE, THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS 1997 EDITION, THE UNIFORM HOUSING CODE 1997 EDITION, AND THE INTERNATIONAL PROPERTY MAINTENANCE CODE, 2018 EDITION, WITH APPENDICES AND AMENDMENTS THERETO; AND AMENDING THE RANCHO PALOS VERDES MUNICIPAL CODE; (2) Adopt Resolution No. 2019-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE 2019 CALIFORNIA BUILDING CODE ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND TOPOGRAPHICAL CONDITIONS; and (3) Continue this matter to a duly- noticed public hearing on November 6, 2019 for adoption of the draft ordinance. CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification. FUTURE AGENDA ITEMS: This section is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section. CITY COUNCIL ORAL REPORTS: This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City’s website. 10 minutes has been allotted for this section. ADJOURNMENT: Adjourn to 6:00 P.M. on October 29, 2019 for a Closed Session meeting and 7:00 P.M. for an Adjourned Regular meeting. City Council Agenda October 15, 2019 Page 8 of 8 City Council Agendas and Staff Reports: Agendas and staff reports are available for public review within 72 hours of the meeting at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours Monday – Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City’s website www.rpvca.gov Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. Public Correspondence: We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including emails, submitted to the City are public records and may be posted on the City’s website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agendized item. In addition, City meetings may be televised and may be accessed through the City's website. Public Participation: Participants must speak from the podium using the lectern microphone; comments are to be directed to the City Council and not to the staff or the public; repe tition should be avoided; and reading a submission that has been copied or contained in the agenda will be discouraged. Public Comments: The City Council may limit the public input on any item based on the number of people requesting to speak, the length of the agenda, or the business of the Council. Conduct at the Council Meeting: The Mayor shall order removed from the Council Chambers any person(s) who commit the following acts at a meeting of the City Council: Disorderly, contemptuous or insolent behavior toward the Council or any member thereof, tending to interrupt the due and orderly course of said meeting; a breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the Council from the audience; any other unlawful interference with the due and orderly course of the meeting. Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time. Continuation of Meeting: The City Council will adjourn its meetings on or before 11:00 p.m. and will not consider new business items after 10:15 p.m., unless the majority of the Council members who are present affirmatively vote either to extend the meeting after 11:00 p.m. or to consider new business after 10:15 p.m. If the meeting ends before all of the items listed on the agenda are completed, any unfinished business will be continued to the next succeeding day that is not a holiday, at a location to be determined. American with Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability -related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544 -5217 at least 48 hours prior to the meeting. CITY OF RANCHO PALOS VERDES STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF RANCHO PALOS VERDES) AFFIDAVIT OF AGENDA POSTING I, Emily Colborn, declare as follows: That I am the City Clerk of the City of Rancho Palos Verdes; that I hereby affirm that a copy of the agenda for the Regular Meeting of the City Council and for October 15, 2019, was conspicuously posted on the City Hall Bulletin Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California, at the time and date indicated below. Time: • 30 4beA Dated: October 9, 2019 giorA%:. i Clerk 30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291 www.rpvca.gov