CC SR 20191001 H - SDDIP NOCRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 10/01/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Clerk to file a Notice of
Completion for the Storm Drain Deficiency Improvement Project FY 16-17, Project No.
021817.
RECOMMENDED COUNCIL ACTION:
(1) Accept the project as complete;
(2) Authorize an additional appropriation of $22,500.00 for additional asphalt work
required by Caltrans on Western Avenue,
(3) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Recorder; and
(4) Authorize the Director of Public Works to release the 5% construction retention
payment to Colich & Sons L.P.
FISCAL IMPACT: The final project cost is $2,870,123.47. This project was completed
within budget. The amount budgeted was $2,953,513.62.
Amount Budgeted: $2,953,513.62
Additional Appropriation: 330-400-8707-8807- $ 22,500.00 (SDDIP-Stormwater Improvements)
Account Number(s): 501-400-8707-8001- $ 83,277.13 (Water Quality/Flood Protection-Prof’l/Tech Srvs)
501-400-8707-8002 - $ 140,360.25 (Water Quality/Flood Protection-Construction Mgmt)
501-400-8707-8004 - $ 299,278.00 (Water Quality/Flood Protection-Architecture Srvs)
501-400-8707-8005 - $ 14,077.61 (Water Quality/Flood Protection-Eng’g Design)
501-400-8707-8807 - $ 2,375,176.00
(Water Quality/Flood Protection-Surveying Srvs)
ORIGINATED BY: Ron Dragoo, PE, Principal Engineer
REVIEWED BY: Elias Sassoon, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion (page A-1)
BACKGROUND AND DISCUSSION:
1
The City has completed construction of the Storm Drain Deficiency Improvement Project
FY 16-17, Project No. 021817. The final construction primarily included removal of
three deficient storm drains and installation of three new reinforced concrete pipe storm
drains. As well, construction included replacement of curb opening catch basins,
manholes structures, junction structures, rock rip-rap, asphalt concrete pavement,
sidewalk, curb and gutter, and traffic striping. Construction activities were completed in
June 2018. Punch list items and site restorations have been ongoing since June 2018 to
meet the satisfaction of stakeholders on the project, including: the City of RPV, the
California Department of Transportation, and Christ Lutheran Church and School.
Staff worked together with Caltrans to secure funds for work on Western Avenue.
Council approved an MOU with Caltrans on February 20, 2018 to complete storm drain
work on Western Avenue. Caltrans reimbursed the City with State Highway Operation
and Protection Program (SHOPP) funds in the amount of $200,000.
The total cost of the project is summarized in the following table.
PROJECT COST SUMMARY
ITEM AMOUNT
Amounted Budgeted $ 2,912,168.99
Project Costs -
Project Design $ 300,916.39
Construction Contract $ 2,339,283.70
Project Inspection / Construction Management $ 140,360.25
Community Outreach & Utility Coordination $ 67,063.13
Western Ave Asphalt $ 22,500.00
Total Project Cost $ 2,870,123.47
Total Reimbursed through Caltrans SHOPP Funds $ 200,000.00
Final Project Cost $ 2,670,123.47
Colich & Sons L.P., completed work as directed in accordance with the specifications
and construction contract. Contract work along Western Ave. was extended to include
additional asphalt work required by Caltrans. The value of this work is $22,500 which is
reflected as an increase to the final project cost above . The retention funds held by the
City for this project equal $116,714.19. Staff recommends that the City Council accept
the work as complete, direct the City Clerk to file a Notice of Completion, and release
the retention funds of $116,714.19 plus $22,500 for the additional work.
2
Attachment A
Notice of Completion
A-1
Revised 05/2019
To be recorded with County Recorder
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204- Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows:
Project title or description of work:
Date of completion:
Nature of owner:
Interest or estate of owner:
Address of owner:
Name of contractor:
Address of contractor:
Street address or legal description of site:
Dated: ___________________________ Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By: ____________________________
Title: Doug Willmore, City Manager
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Rancho Palos Verdes , California on (Date)
By:
Title: Emily Colborn, City Clerk
1.) Granvia Altamira @ Monero Drive; 2.) 6000 Ironwood Street;
and 3.) 28850 S. Western Avenue.
A-2