Cost Recovery Systems Inc - FY2019-026 C R
S Inc. Cost Recovery Systems, Inc.
May 3,2019
Ms. Deborah Cullen
Finance Director
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
Dear Deborah,
Thank you for giving Cost Recovery Systems(CRS)the opportunity to help prepare,file,and support
your agency's State Mandated Reimbursement Claims. Attached is our proposal for continuation of our
State Mandated Reimbursement Claiming Services for FY 2019-20.
Last year,with the assistance of two CRS clients(the Cities of Claremont and South Lake Tahoe),we
filed and had two new Test Claims approved by the State. This allows all State agencies to file for:
U VISA 918 Forms, Victims of Crime: Nonimmigrant Status Submission—Requires law
enforcement agencies to review and complete Federal I-918 forms whenever requested by victims of
crime enabling them to petition for temporary immigration benefits if it is deemed that their
assistance would be helpful in the investigation or prosecution of that criminal activity.
Mental Health and Crisis Intervention Training for Field Officers—Requires all Police Field
Training Officers to attend a new 8-hour training session to address techniques for dealing with
mentally ill individuals.
In addition,the Stormwater Mandates are still going through litigation and we are hopeful that these new
Test Claims will also be approved in the coming year.Note that not all jurisdictions are impacted by the
Stormwater mandates as each region has its unique requirements.
The State Controller's Office continues to increase its documentation requirements and audits of State
Mandate Claims. In the past,audits were rare; however now they are relatively commonplace. Incorrect
Reduction Claims or appeals are often required after the audit if there are disagreements over the
reductions.
By renewing your contract with CRS,you will assure project continuity and increase the chances of
successful audit resolution. Please sign and send back a copy of the attached"Proposed Scope of Work"
as soon as possible. Feel free to contact me at(916)939-7901 if you have any questions or suggestions
on how CRS's products and services can be more useful to you and your staff.
We look forward to continuing to work with you on this project.
Sincerely,
af‘ gi
Annette S. Chinn
705-2 East Bidwell Street,#294 Telephone:916.939.7901
Folsom,California 95630 Fax:916.939.7801
Project Number 20-19709
ATTACHMENT A-22
Scope of Work
Eligible Claims Eligible Claiming Proposed Fee
By Claiming Category Fiscal Deadline
Years
PART I-Annual&Amended Claims
-Administrative License Suspensions 2018-19 2/15/20 $9,000
- Crime Victims' Domestic Violence Reports (actual) Fixed Fee for a
- Discharge of Stormwater Runoff maximum of 10
- Domestic Violence Arrest Policies total claims
-Domestic Violence Background Checks submitted this fiscal
- Domestic Violence Victims Assistance year
- Health Benefits for Survivors of Peace Officers
and Firefighters
-Impasse Procedures Each additional
-Local Government Employee Relations claim prepared will
- Mental Health/Crisis Intervention Training be billed at$750
- Peace Officer Bill of Rights per claim
- Peace Officer Bill of Rights II
- Peace Officer Personnel Records
- Rape Victim Center Notices
- Threats Against Peace Officers
- UVISAs -Victims of Crime: Nonimmigrant Status
PART II-Other Expected New Claims
- Discharge of Stormwater Runoff 2011-12 Expected Fee for these claims
2012-13 due date can be included in
2013-14 prior to PART I of contract,
2014-15 6/30/20 however, if time
2015-16 spent preparing
2016-17 each individual new
2017-18 claim exceeds 4
hours per claim,
-UVISAs -Victims of Crime: Nonimmigrant Status 2016-17 8/27/19 additional time will
2017-18 be billed at $165/hr.
-Mental Health/Crisis Intervention Training
2016-17 12/30/19
2017-18
City of Rancho Palos Verdes Page 1 of 2 Client ID:9819709
.
PART I: METHOD OF PAYMENT FOR ANNUAL & NEW/AMENDED CLAIMS
Payment in the amount of$9,000 (nine thousand dollars) shall be billed after claims are submitted to
the State for reimbursement. Payment shall be due upon receipt of an invoice from the
CONSULTANT.
AND
If the total number of claims prepared and submitted during this fiscal year exceeds 10 individual
claims,the CITY shall be billed $750 for each claim in excess of this amount.
PART II: METHOD OF PAYMENT FOR"NEW STORMWATER CLAIMS":
Due to the complexity and size of the new"STORMWATER CLAIMS", if the cost to prepare each
individual claim per fiscal year exceeds 4 hours of consultant time as specified under PART I,the
excess amount of time spent shall be billed at$165 per hour. Fee shall be shall be billed after the
claims are submitted to the State for reimbursement. Payment shall be due upon receipt of an
invoice from the CONSULTANT.
AUDIT,TEST CLAIM, OR INCORRECT REDUCTION CLAIM ASSISTANCE:
In the event the CITY requests assistance with State Mandate Audit(s), Test Claim filing(s), and/or
Incorrect Reduction Claim(s) (IRC), CONSULTANT time will be billed at$165 per hour.
CONSULTANT shall provide twenty-four(24)hours or three (3) days of complementary, off-site
assistance in the base contract amount. However,time spent on audits/IRCs in excess of 24 hours
per fiscal year will be billed at$165 per hour. CITY shall pay for travel expenses if on-site audit
assistance is desired.
Unused audit assistance hours cannot be carried forward from other contract periods/projects.
All other agreed upon Terms and Conditions remain in place.
Accepted by:
City of Rancho Palos Verdes Cost Recovery Systems, Inc.
bibrOLLk
Name Annette S. Chinn
NY-te vu.. Or Fl f\ L President
Title
Date: 512-2-'/ Date: ` 3�
City of Rancho Palos Verdes Page 2 of 2 Client ID: 9819709