CC MINS 20190820 MINUTES
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
AUGUST 20, 2019
CALL TO ORDER:
A regular meeting of the Rancho Palos Verdes City Council for the purpose of a
Closed Session was called to order by Mayor Duhovic at 6:04 P.M. at Fred Hesse
Community Park, McTaggart Hall, 29301 Hawthorne Boulevard, notice having been
given with affidavit thereto on file.
City Council roll call was answered as follows:
PRESENT: Alegria, Cruikshank, Dyda, and Mayor Duhovic
ABSENT: Brooks (excused)
Also present were Doug Willmore, City Manager; Gabriella Yap, Deputy City
Manager; Bill Wynder City Attorney; Teresa Takaoka, Deputy City Clerk.
PUBLIC COMMENTS:
None.
CLOSED SESSION ITEMS ANNOUNCED:
City Attorney Bill Wynder announced the items to be discussed in Closed Session.
1. PENDING LITIGATION — INITIATION OF LITIGATION BY CITY
GC SECTION 54956.9(d)(4)
Based on existing facts and circumstances, the legislative body of the local agency
has decided to initiate or is deciding whether to initiate litigation in two (2) cases.
2. POTENTIAL LITIGATION AGAINST THE CITY
GC 54956.9(d)(2) and (e)(1)
a. Name of case: City of Rancho Palos Verdes v. Indian Peak Properties, LLC, Los
Angeles Superior Court Case No. 18STCV03781
b. Name of case: Indian Peak Properties, LLC v. City of Rancho Palos Verdes, et al.,
Los Angeles Superior Court Case No. 18STCP02913
RECESS TO CLOSED SESSION (FIRESIDE ROOM):
At 6:06 P.M., the Council recessed to Closed Session.
RECONVENE TO STUDY SESSION (MCTAGGART HALL):
At 6:41 P.M., the Council reconvened the meeting for a Study Session.
STUDY SESSION
CALL TO ORDER:
Mayor Duhovic called to order the Study Session at 6:42 P.M.
City Council roll call was answered as follows:
PRESENT: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
ABSENT: None
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA FOR THE STUDY
SESSION:
None.
DISCUSSION TOPICS:
The Study Session items were reordered.
SS2. Cyber Security Awareness Training
IT Manager Lukasz Buchwald presented a PowerPoint presentation on Cyber
Security Awareness.
SS1. Review of Tentative Agendas and Ongoing City Council Goals and
Priorities.
Discussion ensued among Council Members and Staff regarding items on the
upcoming City Council meeting agendas as listed on the tentative agendas.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Cruikshank, to approve
the tentative agendas as amended.
The motion passed on the following roll call vote:
City Council Minutes
August 20, 2019
Page 2 of 13
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
ADJOURN TO REGULAR MEETING:
At 7:21 P.M. the Study Session was adjourned to the Regular meeting.
REGULAR MEETING — OPEN SESSION
CALL TO ORDER:
A Regular meeting of the Rancho Palos Verdes City Council was called to order by
Mayor Duhovic at 7:21 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301
Hawthorne Boulevard, notice having been given with affidavit thereto on file.
City Council roll call was answered as follows:
PRESENT: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
ABSENT: None
Also present were Doug Willmore, City Manager; Gabriella Yap, Deputy City
Manager; Bill Wynder, City Attorney; Deborah Cullen, Director of Finance; Ara
Mihranian, Director of Community Development; Elias Sassoon, Director of Public
Works; Cory Linder, Director of Recreation and Parks, Mall Waters, Senior
Administrative Analyst; Teresa Takaoka, Deputy City Clerk.
Also present was Captain James Powers, Lomita Station, Los Angeles County
Sheriff's Department.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Teresa Takaoka, Deputy City Clerk.
CLOSED SESSION REPORT:
The City Attorney reported on the closed session agenda items as follows: with regard
to closed session agenda Item No. 4 (Case No. 18STCP02913) the Los Angeles
Superior Court has ruled in favor of the City and found Indian Peak Properties, LLC
violated Conditional Use Permit No. 320 and that the City Council properly revoked the
same; with regard to closed session agenda Item No. 3 (Case No. 18SCV03781) the
City's motion for summary judgment is scheduled to be heard in superior court on
August 27, 2019, after which the Council will be briefed at a future meeting; with respect
to closed session agenda Item Nos. 1 and 2, there was a privileged and confidential
briefing of the Council, but no reportable action taken.
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August 20, 2019
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MAYOR'S ANNOUNCEMENTS:
Mayor Duhovic and the City Council honored Retired United States Army Sergeant
Dale S. Goodman with a proclamation for his service to our country.
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
Mayor Duhovic announced the Recycle Winners for the August 6, 2019, City Council
meeting: Jerry Woo and Pauline Lin. Mayor Duhovic indicated that all winners
receive a check for $250 and urged everyone to participate in the City's Recycling
Program. He noted that in addition to winning the Recycler Drawing, the two
individuals also won a Personal Emergency Preparedness Kit from the City valued at
$60.00.
APPROVAL OF THE AGENDA:
Councilwoman Brooks moved, seconded by Councilman Dyda, to approve the
agenda as presented.
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
PUBLIC COMMENTS:
The following members of the public addressed the City Council: Noel Weiss, Debbie
Landes, Joanna Jones-Reed, Lori Brown, and Sharon Loveys.
CITY MANAGER REPORT:
City Manager Willmore announced the following: the recent update to the City's
website and to relay feedback residents can send comments to
webfeedback@rpvca.gov; the Budget in Brief as well as the FY19-20 Budget are also
available on the website; and the City's upcoming November 5, 2019, Election with
five residents qualified as candidates: David Bradley, Dave Emenhiser, Barbara
Ferraro, Stephen Perestam, and Councilman Ken Dyda.
CONSENT CALENDAR:
Deputy City Clerk Takaoka reported that late correspondence was distributed prior to
the meeting regarding Items F, G, H, I, J, L, M and there was one request to speak
on Item G.
Councilman Dyda requested that item L be moved to the end of Regular Business.
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August 20, 2019
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Councilwoman Brooks moved, seconded by Mayor Pro Tem Cruikshank, to approve
the Consent Calendar with Item G removed and to be heard immediately after the
Consent Calendar and Item L removed and to be heard after Regular Business.
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
A. Motion to Waive Full Reading
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members
after the reading of the title.
B. Approval of Minutes
Approved the Minutes of the July 16, 2019, Regular City Council meeting.
C. Register of Demands
Adopted Resolution No. 2019-38, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE
PAID.
D. Consideration and possible action to accept Gifts for Parks donations (Hirsch)
Accepted Gifts for Parks donations and directed Staff to prepare donor letters of
appreciation for the Mayor's signature
E. Consideration and possible action to approve the City's participation in the
2020 Los Angeles Regional Imagery Acquisition Consortium (LARIAC6) for
aerial imagery acquisition (Nguyen)
Authorized the City Manager to sign the letter of intent for the 2020 LARIAC6
initiative
F. Consideration and possible action to authorize the City Clerk to file a notice of
completion for the Residential Street Rehabilitation Project Phase II, Area 8
Slurry Seal Improvements Project (Chan)
(1)Accepted the project as complete; (2) Authorized the City Clerk to file a notice of
completion for the project with the Los Angeles County Registrar-Recorder's Office;
and if no claims are filed within 35 days after recordation, send a notice to the surety
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August 20, 2019
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company to exonerate the performance bond; and (3) Authorized the Director of
Public Works to release the 5% construction retention payment to Roy Allan Slurry
Seal, Inc., 35 days after recordation of the Notice of Completion by the Los Angeles
County Registrar-Recorder's Office, contingent upon no claims being filed on the
project, and the contractor posting an acceptable warranty bond with the City
G. Consideration and possible action to send a letter to U.S. Rep. Nanette
Barragan and other South Bay and Harbor Area elected officials supporting
the relocation of liquid bulk storage tanks near the public (Barnes)
This item was removed from the Consent Calendar for separate consideration.
H. Consideration and possible action to award a construction contract for the
Residential Street Rehabilitation Project— Phase 1 to Hardy & Harper, Inc. in
the amount of$1,826,460, including a project contingency of$182,646; enter
into a memorandum of understanding (MOU) with the City of Rolling Hills
Estates (RHE) so that the City of RHE will be able to pay for the proposed work
within the City of RHE; award a professional services contract to Interwest
Consulting for inspection and construction management services in the not-
to-exceed amount of$55,050; and award a professional services contract to
Sunbeam Consulting for community outreach services for in the not-to-exceed
amount of$55,000 (Chan)
Approved the plans and specifications for Areas 3 and 4; (2) Awarded a construction
contract to Hardy & Harper, Inc. for a base bid amount of$1,652,000 and award
Alternate A in the amount of $174,460 for a subtotal amount of$1,826,460; (3)
Authorized the City Manager or Director of Finance to execute amendments for
project contingency up to an additional 10% ($182,646) of the project budget for a
total construction authorization of$2,009,106 (including the work in RHE); (4)
Entered into an MOU with RHE for reimbursement of work performed in RHE
through Alternative A, in the amount of$199,781 (Alternate A plus 10% contingency
and the cost of inspection, construction management and community outreach for
the work in RHE); (5) Authorized the award of a professional services contract to
Interwest Consulting for inspection and construction management services in the
amount of$55,050; and (6) Authorized the award of a professional services contract
to Sunbeam Consulting for community outreach services in the amount of$55,000
I. Consideration and possible action to award a professional services agreement
for design services for the parking lot at Fred Hesse, Jr. Community Park
(O'Neill)
Awarded a professional services agreement to Ardurra Group, Inc. in the amount of
$76,309 for design services for the parking lot at Fred Hesse, Jr. Community Park;
and (2) Authorized the Mayor and City Clerk to execute the agreement in a form
approved by the City Attorney
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August 20, 2019
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J. Consideration and possible action to approve the proposed FY 2019-20 Work
Plans for the Finance Advisory Committee, Emergency Preparedness
Committee, Traffic Safety Committee and Infrastructure Management Advisory
Committee (Nguyen)
Approved the proposed FY 2019-20 Work Plans for the following Advisory
Committees: Finance Advisory Committee, Emergency Preparedness Committee,
Traffic Safety Committee, and Infrastructure Management Advisory Committee with
a request by Mayor Duhovic to revise wording for consistency in the preparatory
language in the Mission Statements. This was noted in the motion approving the
consent calendar.
K. Consideration and possible action to affirm the appointments of
Councilmember Alegria as the voting delegate and Mayor Pro Tem Cruikshank
as the voting delegate-alternate for the League of California Cities Annual
Business Meeting, scheduled for Friday, October 18 (Colborn)
Affirmed the designation of the City's voting delegate and alternate for the League's
annual business meeting; and appointed a third council member, Susan Brooks, as
the second voting delegate-alternate. This was read into the motion approving the
consent calendar.
L. Consideration and possible action to award a construction agreement to
Hardy & Harper, Inc. to perform maintenance on the landslide road, award an
inspection agreement to Sunbeam Consulting, Inc. to provide inspection
services, and authorize an additional appropriation for this project (Dragoo)
This item was removed from the Consent Calendar for separate consideration.
M. Consideration and possible action to award a professional services agreement
for design of the Residential Streets Rehabilitation Project, Area 1 (Chan)
Awarded a contract for professional services to Sunbeam Consulting for a not to
exceed amount of$249,964 for civil engineering services related to the Residential
Streets Rehabilitation Project for Area 1; and (2) Authorized the Mayor and City
Clerk to execute the professional services agreement, subject to approval as to form
by the City Attorney
N. Consideration and possible action to enter into a professional services
agreement with Willdan Engineering to provide on-call water efficient
landscape plan check and on-site inspection services (Garrett)
Approved a two-year professional services agreement with Willdan Engineering to
provide on-call water efficient landscape plan check and on-site inspection services
through June 30, 2021, with an option for the City Manager to approve an extension
of the agreement for one additional year in an amount not to exceed $225,000 for a
total period of up to three years
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August 20, 2019
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O. Consideration and possible action to approve an agreement with Jeff Koven
for filming, programming and editing services (Yap)
Approved an agreement with Jeff Koven for filming, programming and editing
services not to exceed $40,000 per fiscal year, or $120,000 for a three-year term
and authorize the Mayor and City Clerk to execute the agreement, subject to
approval as to form by the City Attorney
P. Consideration and possible action to authorize the City Manager to sign a
letter of commitment to the South Bay Cities Council of Governments to
participate in the South Bay Fiber Network (Buchwald)
Authorized the City Manager to sign a letter of commitment to participate in the
South Bay Fiber Network
CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT:
G. Consideration and possible action to send a letter to U.S. Rep. Nanette
Barragan and other South Bay and Harbor Area elected officials supporting
the relocation of liquid bulk storage tanks near the public (Barnes)
Deputy City Clerk Takaoka reported that there was one request to speak. The
following member of the public addressed the City Council: Noel Weiss.
Discussion ensued among Council Members and Staff.
Councilman Alegria moved, seconded by Mayor Pro Tern Cruikshank, to authorize
the Mayor to sign a letter to Rep. Barragan and other South Bay and Harbor Area
elected officials supporting the relocation of liquid bulk storage tanks near the public
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
REGULAR BUSINESS:
1. Consideration and possible action to update the Public Safety Strategic
Plan for Fiscal Year 2019-20
Deputy City Manager Yap presented a brief staff report and Powerpoint Presentation.
Discussion ensued among Council Members and Staff.
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August 20, 2019
Page 8 of 13
Councilwoman Brooks moved, seconded by Councilman Dyda, directed Staff to
implement the FY 19-20 Public Safety Strategic Plan and authorized an additional
appropriation of$25,000 to fund a subsidy for Ring cameras for residents
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
Mayor Duhovic called for a brief recess at 8:27 P.M. The meeting reconvened at 8:40
P.M.
2. Consideration and possible action to approve the Ladera Linda Park and
Community Center Master Plan and to move forward with the project's
second phase, the development of detailed construction drawings.
Deputy City Clerk Takaoka reported that late correspondence was distributed prior to
the meeting and there were 17 requests to speak.
Director Linder and Senior Administrative Analyst Waters presented a staff report and
Consultant Jim Favaro (of Johnson Favaro) presented the Powerpoint portion of the
presentation.
Discussion ensued among Council Members and Staff.
Deputy City Clerk Takaoka reported that were 17* requests to speak. The following
member of the public addressed the City Council: Mickey Rodich, Don Latterman,
Herb Stark, Don Bell, Jessica Vlaco, Sylvia Macias, Gene Dewey, Patricia
Stenehjem, Don Ershig, Lois Karp, Marty Foster, Vanessa Hevener, Sandra Valeri,
Bill Schurmer, and Carolynn Petru.
*Two members of the public left the meeting early and did not speak.
Council then determined to address this agenda item by reviewing and then taking
action on each of the elements of the proposed master plan as follows:
Preserve Parking
Councilwoman Brooks moved, seconded by Councilman Dyda, not to have preserve
parking on the Ladera Linda Park site at this time.
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
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August 20, 2019
Page 9 of 13
Discussion ensued among Council Members and Staff.
Ladera Linda Park Siting
Councilman Dyda moved, seconded by Councilwoman Brooks, to approve the
proposed siting of the Ladera Linda Park Community Center.
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
Discussion ensued among Council Members and Staff
Mayor Duhovic moved to extend the meeting to 11:00 P.M. Without objection, Mayor
Duhovic so ordered.
Community Center Building Size/Configuration
Councilwoman Brooks moved, seconded by Councilman Alegria, to approve the size
and configuration of the Community Center as recommended in the staff report and
by the consultant.
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank
NOES: Dyda and Mayor Duhovic
ABSENT: None
Discussion ensued among Council Members and Staff
Community Center Design
Councilwoman Brooks moved, seconded by Councilman Alegria, to approve the
Community Center design as recommended in the staff report and by the consultant.
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank
NOES: Dyda and Mayor Duhovic
ABSENT: None
Discussion ensued among Council Members and Staff.
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August 20, 2019
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Community Center Roof System
Councilman Alegria moved, seconded by Councilwoman Brooks, to direct staff to
examine options for the roofing system of the Community Center, including a green
roof/traditional roof/solar roof.
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
Discussion ensued among Council Members and Staff.
Ladera Linda Park and Community Center Hours of Operation
Mayor Duhovic moved, seconded by Councilwoman Brooks, to review the hours of
operations for various community sites within the City, for consistency, at a future
council meeting, and to include the review of the proposed hours of operation at the
site and Ladera Linda park parking following that review. Without objection, Mayor
Duhovic so ordered.
Consideration of Staff Recommendations
Mayor Duhovic moved, seconded by Councilwoman Brooks, to: (1) approve the
Ladera Linda Park and Community Center Master Plan as modified by the City
Council's previous actions; and (2) direct Staff and Johnson Favaro to proceed with
Phase 2 of the project, and the development of detailed construction drawings.
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
Mayor Duhovic called for a brief recess at 10:52 P.M. The meeting reconvened at
10:59 P.M.
3. Receive and file a presentation from the Public Works Department on the
Hawthorne Boulevard Median Beautification Project final design
Mayor Duhovic moved to waive the staff report on this item. Without objection, Mayor
Duhovic so ordered.
Discussion ensued among Council Members and Staff.
Councilwoman Brooks moved, seconded by Councilman Dyda to: receive and file
and approve the presentation.
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August 20, 2019
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The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
4. Consideration and possible action to approve City Council Policy No. 54
establishing parameters and guidelines for assigning a council member as a
liaison to City advisory boards and the Planning Commission
Mayor Duhovic moved to waive the staff report on this item. Without objection, Mayor
Duhovic so ordered.
Discussion ensued among Council Members and Staff.
Mayor Duhovic moved to extend the meeting to 11:20 P.M. Without objection, Mayor
Duhovic so ordered.
Councilman Alegria moved, seconded by Mayor Duhovic to approve City Council
Policy No. 54, as amended.
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, and Mayor Duhovic
NOES: Dyda
ABSENT: None
Mayor Duhovic moved to extend the meeting to 11:30 P.M. Without objection, Mayor
Duhovic so ordered.
CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER:
This item was removed by Councilman Dyda from the Consent Calendar for
separate consideration.
L. Consideration and possible action to award a construction agreement to
Hardy & Harper, Inc. to perform maintenance on the landslide road, award
an inspection agreement to Sunbeam Consulting, Inc. to provide inspection
services, and authorize an additional appropriation for this project (Dragoo)
Discussion ensued among Council Members and Staff.
Councilwoman Brooks moved, seconded by Mayor Pro Tem Cruikshank to: (1)
approve the plans and specifications for the Palos Verdes Drive South Landslide
Road Maintenance project; (2) authorize an additional appropriation of$38,100 for
this project; (3) award a construction Agreement to Hardy & Harper, Inc. in the
amount of$660,100; (4) award a professional services agreement for inspection of
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August 20, 2019
Page 12 of 13
the project to SunBeam Consulting, Inc. in the amount of$18,000; and (5) authorize
the Mayor and City Clerk to execute the construction and inspection agreements
The motion passed on the following roll call vote:
AYES: Alegria, Brooks, Cruikshank, Dyda, and Mayor Duhovic
NOES: None
ABSENT: None
FUTURE AGENDA ITEMS:
The following items were raised by Council Members as future agenda items:
Councilman Dyda requested that contract template change option be considered at a
future meeting.
CITY COUNCIL ORAL REPORTS:
Each Council Member present reported on his/her attendance at various organization
and association meetings.
ADJOURNMENT
At 11:30 P.M., Mayor Duhovic adjourned the meeting in memory of Diane Smith.
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Attest:
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Mill Clerk
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August 20, 2019
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