CC SS 20190917 01 - Tentative Agendas and City Council Goals and PrioritiesTENTATIVE AGENDAS
Agenda items listed below will be presented to the City Council for their consideration
DEPARTMENT AGENDA SECTION AGENDA TITLE ESTIMATED
TIME
October 1, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION
CLOSED SESSION
October 1, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 2:55
AGENCY MEETING Successor Agency Meeting (SA)0:05
AGENCY MEETING (IA)Improvement Authority Meeting (IA)0:05
AGENCY MEETING (IA)IA Treasurer Report
ADMIN CONSENT CALENDAR Minutes
ADMIN CONSENT CALENDAR License agreement amendment with T-Mobile Communications for an antenna at Ryan Park
ADMIN CONSENT CALENDAR Vigilant Solutions contract for Phase 2 of ALPR cameras
FINANCE CONSENT CALENDAR Warrant Register
FINANCE CONSENT CALENDAR Treasurer Report
PUBLIC WORKS CONSENT CALENDAR Notice of Completion for Storm Drain Deficiency Improvement Project
PUBLIC WORKS CONSENT CALENDAR Award of Contract for Catch Basin Cleaning and Maintenance
PUBLIC WORKS CONSENT CALENDAR Award of Construction Contract for Rehab Areas 3 & 4- Phase 2
CDD PUBLIC HEARING Appeal - 5325 Bayridge Road Height Variation (ZON2016-00358)0:30
CDD PUBLIC HEARING 1st Reading/Into ordinance to amendment the ADU code Chapter 17.10 0:30
CDD PUBLIC HEARING Compliance Review Sol y Mar 0:30
REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME
October 15, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION/STUDY SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
STUDY SESSION Study Session Discussion
October 15, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 4:00
ADMIN CONSENT CALENDAR Minutes
ADMIN CONSENT CALENDAR Move CC meeting to November 6 (Wednesday) due to election
FINANCE CONSENT CALENDAR Warrant Register
CDD CONSENT CALENDAR 2nd Reading/Adopt ordinance to amendment the ADU code Chapter 17.10
continued on next page
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9/11/2019
1
TENTATIVE AGENDAS
Agenda items listed below will be presented to the City Council for their consideration
DEPARTMENT AGENDA SECTION AGENDA TITLE ESTIMATED
TIME
PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME
CDD REGULAR BUSINESS Intro/1st reading of ordinance to adopt proposed changes to the California Building Standards Code 0:10
REC & PARKS REGULAR BUSINESS Ladera Linda alternative roof design options 0:20
PUBIC WORKS REGULAR BUSINESS Award design contract for PVIC Park Improvement Master Plan 0:15
ADMIN REGULAR BUSINESS Presentation by Civic Center Advisory Committee 1:00
CITY ATTORNEY REGULAR BUSINESS Brown Act investigation final report 0:45
CITY ATTORNEY REGULAR BUSINESS Revisions to Council email policy and City ordinance based on Brown Act recommendations 0:15
October 29, 2019 7:00 PM CITY COUNCIL SPECIAL MEETING [TENTATIVE]1:30
CDD PUBLIC HEARING Consideration of NCCP/HCP Adoption 1:30
CITY COUNCIL REGULAR MEETING - CLOSED SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
CITY COUNCIL REGULAR MEETING 2:50
AGENCY MEETING Successor Agency Meeting (SA)0:05
AGENCY MEETING (IA)Improvement Authority Meeting (IA)0:05
ADMIN CONSENT CALENDAR Minutes
FINANCE CONSENT CALENDAR Warrant Register
PUBLIC WORKS CONSENT CALENDAR Award of seven commercial hauler contracts
PUBLIC WORKS CONSENT CALENDAR Award of Contract Storm Drain Point Repair
CDD PUBLIC HEARING Adopt/2nd reading of ordinance to adopt by reference, the 2019 California Building Standards Code 0:10
FINANCE REGULAR BUSINESS Abalone Cove Sewer Financing Options 1:00
CDD REGULAR BUSINESS Climate Adaptation Plan/Vulnerability Assessments 0:15
November 6, 2019 (Wednesday) 6:00 PM
November 6, 2019 (Wednesday) 7:00 PM
1:00
9/11/2019
2
TENTATIVE AGENDAS
Agenda items listed below will be presented to the City Council for their consideration
DEPARTMENT AGENDA SECTION AGENDA TITLE ESTIMATED
TIME
November 19, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION/STUDY SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
STUDY SESSION Study Session Discussion
November 19, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 4:00
ADMIN CONSENT CALENDAR Minutes
ADMIN CONSENT CALENDAR Cancel January 7, 2020 CC meeting due to city hall holiday closure
FINANCE CONSENT CALENDAR Warrant Register
CDD PUBLIC HEARING Adoption of EIR 1:00
PUBIC WORKS REGULAR BUSINESS Engineering recommendations re. PB Landslide 1:30
CDD REGULAR BUSINESS Review private property encroachment on City property 0:15
December 3, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
December 3, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 3:00
AGENCY MEETING Successor Agency Meeting (SA)0:05
AGENCY MEETING (IA)Improvement Authority Meeting (IA)0:05
ADMIN ELECTION Presentation to outgoing Council Members 0:20
ADMIN ELECTION Certification of November 5 election results 0:05
ADMIN ELECTION Swearing in and Seating of Newly Elected Council Members 0:10
ADMIN ELECTION Council Reorganization - Selection of Mayor and Mayor Pro Tem 0:05
ADMIN ELECTION Reception for outgoing and incoming Council Members 0:30
ADMIN CONSENT CALENDAR Minutes
ADMIN/HR CONSENT CALENDAR Minimum wage increase
FINANCE CONSENT CALENDAR Warrant Register
PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME
CDD REGULAR BUSINESS Coyote Management Program update 0:15
CDD REGULAR BUSINESS Short Term Rental enforcement update 0:10
1:00
1:00
9/11/2019
3
TENTATIVE AGENDAS
Agenda items listed below will be presented to the City Council for their consideration
DEPARTMENT AGENDA SECTION AGENDA TITLE ESTIMATED
TIME
December 17, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION/STUDY SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
STUDY SESSION Study Session Discussion
December 17, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 4:25
ADMIN CONSENT CALENDAR Minutes
FINANCE CONSENT CALENDAR Warrant Register
PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME
CDD REGULAR BUSINESS Community Choice Aggregation options 0:45
REC & PARKS REGULAR BUSINESS Forrestal security options 0:45
PUBLIC WORKS REGULAR BUSINESS Tree Master Plan policy for arterials 0:40
PUBLIC WORKS REGULAR BUSINESS PVDE Roadway Widening from Bronco to Headland 0:30
PUBLIC WORKS REGULAR BUSINESS Traffic light at Via Rivera and Hawthorne Blvd intersection 0:30
Request Date:Requested By:
7/16/2019 Brooks
7/16/2019 Cruikshank
8/6/2019 Dyda
0:15
Request Date:Requested By:Item:Agendized Date:
2/19/2019 Brooks Advisory Board term expiration date adjustments 9/17/2019
4/2/2019 Brooks Tree Master Plan Policy for Arterials 11/6/2019
4/16/2019 Dyda Review private property encroachment on City property 11/19/2019
4/16/2019 Cruikshank Fire Hazard Designation (loss of residential home fire insurance)9/17/2019
6/18/2019 Duhovic Consider Resolution amending City Council Protocols Rule 11.2 10/15/2019
7/16/2019 Dyda Abalone Cove Sewer Financing Options 11/19/2019
8/6/2019 Dyda Tongva Memorial Plaque (for Study Session)9/17/2019
9/3/2019 Brooks Policy for tree replacement (using flame resistant trees)12/17/2019
9/3/2019 Alegria Eastview beautification plans/options TBD
1:00
FUTURE AGENDA ITEMS - Identified at Council meetings and pending receipt of memo from Councilmember
Item:
Mayor's Breakfast policy
Satellite locations for Council meetings
Policy on recording/memorializing Council's requests/direction for future agenda items.
FUTURE AGENDA ITEMS AGENDIZED OR OTHERWISE BEING ADDRESSED
9/11/2019
4
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
1 Reduce residential burglaries by 20% (below 90 annually).CM 12/31/2019 No 8/14/19 - The first two quarters of 2019 are showing promise with 13
residential burglaries in Quarter 1 and 24 in Quarter 2, for a total of 37
residential burglaries the first half of calendar year 2019. If this trend
continues, the City has a good chance of meeting this goal.
2 Implement revised Public Safety Strategic Plan remaining elements.CM 09/30/2019 Revised Public Safety Strategic Plan adopted in April
2016. Remaining items include: ALPR along Western (in
progress), Predictive Policing software being worked on
by LASD; Sheriff Substation at Civic Center; Pilot
Neighborhood Watch in Multi-Family Neighborhoods;
Pilot Program with Ring App (in progress)
No 6/18/19 - Sheriff Substation has been included as an element in the
Civic Center program; Social media, booth and WOAD, and contest to
promote Ring App. See #5 and #6 for updates on ALPR along Western.
8/14/19 - On August 20, 2019, Staff and the Sheriff will update the
Council on the status of the remaining element in the Public Safety
Strategic Plan, along with recommendations and new enhancements
that we are reviewing.
3 Develop a plan with CHOA, Neighborhood Watch, and other organizations to
promote neighborhood safety.
CM 09/30/2019 No 8/14/19 - A Regional Emergency Preparedness Committee, comprised
of members from RH, RHE, and RPV, met on 8/8/19 and were updated
on regional emergency preparedness efforts. Plans are still in place to
participate in joint exercises. RPV is currently recruiting for an
Emergency Preparedness Analyst to train and lead the cities in those
exercises.
4 Engage in a regional emergency preparedness plan and exercise with all four
Peninsula cities.
CM 11/30/2019 10%No 6/18/19 - A Peninsula Emergency Preparedness Committee, similar to
Regional Law, was approved at the June 4th meeting. Rolling Hills and
Rolling Hills Estates will partially fund the City's Emergency
Preparedness Analyst to help their staff and elected officials prepare,
and will participate in joint exercises and coordination. PVE has also
expressed interest.
5 Install and commission Phase 1 of Western Ave. ALPR camera project.CM 09/30/2019 25%No 6/18/19 - Project is being awarded to low bidder on June 18, 2019.
7/9/19 - Project was awarded to low bidder on June 18, 2019. Work is
still on-going. Installation of cameras is scheduled to be complete by
Fall 2019.
6 Install and commission Phase 2 of Western Ave. ALPR camera project.CM 12/31/2019 20%No 6/18/19 - SCE streetlights were acquired June 3. Developing contract
with ALPR Camera vendor.
7/9/19 - Installation of cameras is scheduled to be complete by the
end of the year.
8/14/19 - Staff has been discussing with Vigilant Solutions the
possibility of using their new cameras that are lower cost because
they were designed for lower speeds (like residential neighborhood
streets) for the Phase 2 Eastview ALPR project.
9/10/19 - Install and commission phase 2 of Western Ave. ALPR
camera project – 9/9/19 – Staff reviewing Vigilant proposal and
preparing agreement for October meeting.
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
Last updated: 9/11/2019
5
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
7 Arterial Fence and Wall Draft Master Plan: To create a draft master plan
retaining neighborhood identity that describes the type (material and height) of
fence or wall, if any, placed along major arterial streets in the City.
CDD 12/31/2019 10%Potentially include collector streets in the future.No 6/18/19 - On February 1st, a RFP was issued to several local design
firms but no proposals were received by the March 4th submittal
deadline. In light of this, on March 11th, another RFP was issued to
local planning consulting firms but no proposals were received by the
April 10th deadline. Staff is currently working with NV5 design firm to
develop a proposal for the Council's consideration.
8/13/19 - Staff sent a RFP to NV5 Design firm and received a proposal
in the amount of approximately $120,000.
9/11/19 - Due to the NV5 Design proposal amount, Staff is seeking
another cost proposal with a specific scope of work from the design
firm Ardurra (Bob Merriell) before considering completing the Master
Plan in-house.
8 ABALONE COVE SEWER: AB Cove Sewer – Prepare new financial plan that
reduces City subsidy by at least 50% for City Council consideration.
FIN/PW 12/31/2019 10%Working on different options to reduce the City subsidy
and working with City Attorney regarding these
options.
Yes 7/9/19 - Efforts are on-going.
8/13/19 - Item is on the agenda for October 1, 2019.
9 LANDSLIDE - SEWER AND STORM DRAIN IN ROLLING HILLS: Develop a program
with Rolling Hills to intercept sanitary sewer discharge and control storm water
runoff from direct infiltration into the ground in an effort to reduce ground
movement within the landslide area of the City.
PW 12/31/2019 20%Working on available option associated with installing a
sanitary sewer collection system to be installed by the
City of Rolling Hills for the area within the City of
Rolling Hills and an estimated cost of a system by which
the influent can be transferred to the RPV sewer
system.
No 8/13/19 - Efforts are on-going, including drainage related issues.
10 LANDSLIDE FEASIBILITY STUDY - CONSTRUCTION IMPLEMENTATION: Have
construction implementation plan ready for City Council consideration, break
ground on phased plan if approved.
PW 12/31/2019 70%A public outreach meeting was held on May 29, 2019,
valuable input was provided to the consulting firm; An
additional meeting was held with two activist from the
neighborhood to share their knowledge with the
design team on June 11, 2019; working with coastal
commission regarding this project and constuction of a
potential box culvert which would drain local drainage
through PVDS into the ocean. Second outreach
meeting is scheduled for Oct. 7, 2019.
No 7/9/19 - Design efforts are on-going.
11 MAINTENANCE SCHEDULE AND PLAN FOR ALL ASSETS: Create detailed
inventory of public infrastructure and assets, along with appropriate
maintenance schedule, and annually provide adequate funding for Operations
and Maintenance.
PW 06/30/2019 05/30/2019 100%This maintenance schedule and plan for all
maintenance of all City owned assets has been
prepared and implemented.
Yes 6/18/19 - A preventive maintenance program has been developed and
been implemented as of June 1, 2019.
INFRASTRUCTURE
Goal: Assess, prioritize & plan for the maintenance and improvement of all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers).
Last updated: 9/11/2019
6
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
12 UNDERGROUNDING UTILITIES: Create list of fires caused by facilities belonging
to SCE and/or its contractors. Along with estimated damage costs to present to
SCE. Establish a program for maintenance /undergrounding its utilities that can
cause a serious threat to safety.
PW 06/30/2019 06/02/2019 100%Staff worked with SCE to underground the overhead
utilities along PVDS from La Rotonda to the city limits;
and Crenshaw Blvd. from Crest Rd. to Valley View Rd..
These two projects will be advertised by SCE in late
summer of 2019 and are scheduled to be completed by
the end of 2019. Also, worked very closely with SCE to
implement an aggressive vegetation maintenance
program as well as performing significant repairs and
upgrades to their facilities. SCE has implented these
plans and the work is on-going. Staff tried to purchase
funding from other cities to do more undergrounding
to no avail. However, these efforts will continue.
Yes 6/18/19 - A list of fire events for the last ten years has been prepared.
Staff have worked with SCE to underground the overhead utilities in
two areas.
7/9/19 - SCE is in the process of implementing their aggressive plan of
action for vegetation management and the necessary
repairs/upgrades of their facilities in RPV to reduce the risk of wildfire.
13 Identify neighborhoods willing to relocate utilities underground, and schedule
with Southern California Edison.
PW 06/30/2019 100%Staff participated in a PUC (Public Utilities Commission)
hearing so that SCE policy can be revised to allow SCE
to underground overhead utilities in residential
neighborhoods at no cost to the residents. Currently,
the residents have to pay for the cost of
undergrounding in residential neighborhoods at a rate
of $40,000 to $60,000 per property.
No 6/18/19 - Staff has publicized this program, but no neighborhood has
shown any interest at this time.
7/9/19 - Staff will continue to work with residents regarding this
program.
14 Identify cities to purchase Rule 20A funds from and, with City Council approval,
execute agreements for undergrounding utilities.
Fin/PW 12/31/2019 100%Yes 6/18/19 - Currently there are no cities interested in exchanging Rule
20A credits. Staff will continue to check with cities throughout the
year.
8/13/19 - No cities are interested in exchanging.
15 Storm Drain Deficiency Improvements Program (SDDIP) - Design for the
replacement or rehabilitation of existing underground storm drain system
(lateral pipes, main storm sewer pipes and box culverts) and drainage inlets,
catch basins and manholes which were identified in the 2015 Master Plan of
Drainage.
PW 12/31/2019 70%The 2015 Master Plan of Drainage identified, needed
improvements of existing underground storm drain
system. Staff identifies these needed improvements as
part of the CIP program based on priority of needed
improvements. This is an on-going effort till such time
that all identified improvements are performed.
6/18/19 - Efforts are on-going.
7/9/19 - The engineering designs for the drainage improvements at
Marguerite/Lower Barkentine/ Seacove and 6309 Via Colinita/Sacred
Cove are complete and utility coordination is underway. The
construction fo these improvements is scheduled to start in fall 2019.
The engineering design for the drainage improvements at PVDS and
Peppertree/Hawthorne and Hawkhurst is underway. The construction
is scheduled for early next year.
16 HAWTHORNE - GREEN ASPHALT: Beautify Hawthorne Boulevard by removing
the existing green asphalt and installing aesthetic/landscaping.
PW 12/31/2019 80%A powerpoint presentation regaring this item was
agendized and was presented to the City Council. The
City Council preferred the third option.
Yes 6/18/19 - Design efforts are on-going.
7/9/19 - The design is underway in accordance with the City Council
chosen option and directives.
8/13/19 - This item is on the August 20, 2019 City Council agenda. A
presentation will be made to CC regarding the final design, and
subsequently this project will be advertised for construction. 9/10/19 -
Final plans were presented to CC on Aug. 20, 2019. The specifications
are being prepared and engineering plans are scheduled to be
advertised for construction soon.
17 TRAFFIC IMPROVEMENTS ON WESTERN AVENUE: Establish action plan that
would reduce delay and enhance traffic circulation.
PW 12/31/2019 10%Coordination with the City of Los Angeles and CalTrans
is underway to speed up the establishment of this
action plan.
No 7/9/19 - The engineering efforts are on-going by Willdan which is the
City's consulting firm on this project.
Last updated: 9/11/2019
7
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
18 STREET LIGHTS: SCE Streetlight Acquisition and Conversion. Change out the
existing street lights to LED’s and install a smart light system.
PW 12/31/2019 70%The street light acquisition was finalized on June 3,
2019.
Yes 6/18/19 - Timing will depend on when SCE street light acquisition is
finalized.
7/9/19 - Street light acquisition has been finalized. The Eaton luminare
has been selected to replace the existing luminares. Staff is working
with Siemens to implement this conversion.
8/13/19 - Siemens is working on development of a schedule for
replacing the luminares.
19 Neighborhood Streetlight Installation: Establish funding mechanism and
program for consideration by the City Council for neighborhoods who wish to
install street lights for safety purposes.
FIN/PW 12/31/2019 Staff to develop policy by end of October 2019.Yes 7/9/19 - Agendized for 11/19/2019 City Council meeting.
20 CIVIC CENTER: Resolve land use issue with NPS.CM 04/30/2019 75%No 6/18/19 - Received approval from DOJ and awaiting approval from
FEMA to conveyance property from NPS.
9/10/19 - Civic Center: Resolve land use issue with NPS. 9/9/19 –
Received approval from both DOJ and FEMA to change public benefit
conveyance from NPS, enabling the City to build public safety facilities
on the area previously under NPS conservation easements.
20a CIVIC CENTER: Develop and present draft Civic Center Master Plan and financing
options to the City Council for consideration.
FIN/CM 12/31/2019 Yes 6/18/19 - CCAC developing recommended program for Council
approval. 9/10/19 - Civic Center: Develop and present draft Civic
Center Master Plan and financing options to the City Council for
consideration.
8/14/19 - (CM) CCAC is scheduled to present the program to the
Council in September.
9/10/19 – Presentation of Civic Center program by CCAC, Gensler, and
staff scheduled for 10/15/19.
21 CIVIC CENTER: Develop plans for new EOC with possible Peninsula-wide
partnership.
CM 12/01/2019 No
22 LADERA LINDA PARK: With Council approval, break ground on new Ladera Linda
Park and Community Center.
R&P 02/28/2020 05/15/2020 No
CITY LAND AND FACILITIES
Goal: Assess, prioritize and plan for the maintenance and improvement of all City-owned properties.
Last updated: 9/11/2019
8
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
22a LL: Refined schematic design prepared by Consultant for City Council
consideration.
R&P 06/30/2019 08/20/2019 No 6/18/19 - Consultant has prepared draft refined schematic design
based on feedback received at a series of meetings in February 2019
with adjacent HOAs, Interested groups, and individual
Councilmembers. Follow-up meetings are being conducted this
month with these same groups and individuals, allowing for feedback
and reaction to conceptual plan in preparation for a community-wide
workshop.
7/9/19 - Consultant has prepared draft refined schematic design
based on feedback received at a series of meetings in February 2019
with adjacent HOAs, Interested groups, and individual
Councilmembers. Follow-up meetings conducted in June with these
same groups and individuals, allowing for feedback and reaction to
conceptual plan. Community Workshop scheduled for July 10th at
Ladera Linda.
8/13/19 - Community Workshop held on July 10, 2019. Consultant has
prepared draft refined schematic design based on meetings with
interested parties and the workshop.
9/10/19 - Master plan design approved by City Council on August 20,
2019. Park and overall building design approved.
22b LL: Construction-ready documents prepared by Consultant for City Council
consideration.
R&P 11/30/2019 01/15/2020 No 9/10/19 - Consultant directed by Council on August 20, 2019 to
proceed with developing construction ready documents.
22c LL: Bid process for construction firm completed and contract ready for City
Council consideration.
R&P 01/15/2020 03/15/2020 Yes
23 Upper Hesse Turf Project: Redesign and install a new natural turf area
(approximately 123,000 square feet) for active recreation use at Upper Hesse.
R&P 07/01/2019 TBD Yes 6/18/19 - Project currently on hold.
9/10/19 - Plans and specifications being revised and updated with
expectation of project completion by late spring 2020. Completion
date TBD.
24 Lower Hesse Park Improvements Phase II: Present concepts for the remaining
12 acres of Lower Hesse to the City Council.
R&P N/A N/A N/A N/A Project removed from FY 19-20 budget.Yes 6/18/19 - Project removed from FY 19-20 budget. No completion
date. Shade structures are scheduled to be installed summer 2019.
25 Present comprehensive preserve parking plan that addresses positive and
negative impacts to the Preserve and surrounding communities.
R&P 09/30/2019 Yes 6/18/19 - No changes.
26 TRAILS NETWORK PLAN UPDATE: Present a comprehensive update to the City’s
Trails Network Plan that is relevant and user-friendly by providing improved
trail descriptions with graphics and detailed maps that illustrate trail routes and
uses in a clear and concise manner based on existing legal trails, community
input, and feasible trails to the City Council for consideration.
CDD 12/31/2019 15%No 6/18/19 - An Administrative Draft of the proposed Trails Network Plan
update was received on June 5th and is currently being reviewed.
9/11/19 - Staff comments should be provided to the Consultant by the
end of September.
27 Implement revised Special Event Permit Ordinance. (must specifically identify
applicability and exemptions.)
R&P 06/30/2019 10/17/2019 No 6/18/19 - Scheduled for City Council Meetings on July 16 and August
20th (first and second readings)
8/13/19 - Status Report received by City Council on July 16th.
Scheduled to return for first reading on September 3rd.
9/10/19 - Council approved Ordinance on September 3, 2019. Second
reading scheduled for September 17, 2019. Revised date for
completion: October 17, 2019.
Last updated: 9/11/2019
9
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
28 BARKING DOGS: Assess the effectiveness and responsiveness of the County’s
amended Barking Noise Program to determine whether the City should
implement its own in-house program for the City Council’s consideration.
CDD 10/31/2019 60%Yes 6/18/19 - Code Enforcement is working with residents who have
recently filed a complaint with the County under the amended
program to assess its effectiveness.
9/11/19 - On August 26 & 28, the Code Enforcement Officers attended
a meeting held by the L.A. County Department of Animal Care and
Control (DACC) to discuss their operational effectiveness for animal
control services. This opportunity was used to express the City's
concerns regarding the County’s procedures related to barking dog
complaints and the effectiveness of the recently amended
procedures. Two tentative workshops are scheduled for November
for contract cities.
29 SHORT TERM RENTALS ENFORCEMENT: Provide a semi-annual status report
with data on the effectiveness of the City's aggressive enforcement program
upholding the City’s prohibition to advertise or operate a short-term rental in
the City’s single-family and multi-family residential zoning districts.
CDD 12/31/2019 50%No 6/18/19 - A status report was received and filed by the Council on
February 5th and a second report will be provided in December.
30 COYOTE MANAGEMENT PLAN: Provide a quarterly status report with data on
the implementation and effectiveness of the City’s Coyote Management Plan.
CDD 12/31/2019 75%No 9/11/19 - Status reports provided to the City Council at its June 4th
and September 3rd meetings, and a third quarter report will be
provided in December.
31 WIRELESS TELECOMMUNICATION FACILITIES: Update the City’s Wireless
Telecommunication Ordinances as it relates to wireless facilities in the public
right-of-way (Title 8) and on private property (Title 17) to reflect current Federal
and State laws and FCC orders, and to ensure applications are processed timely
and that the least intrusive location and design is utilized, followed by
continuous monitoring.
CDD 04/14/2019 04/01/2019 100%This goal has been met. No 6/18/19 - The City Council repealed and replaced the Wireless
Telecommunication Facilities Ordinance in the Public Right-of-Way
(Chapter 12.18) in April 2019.
9/11/19 - A status report was provided on June 18th, and a second
status report will be provided at the September 17th City Council
meeting. This goal has been met.
32 EMISSIONS REDUCTION ACTION PLAN (ERAP): Encourage Citywide, region-wide,
and State-wide measures to reduce emissions in accordance to the City Council-
adopted Emissions Reduction Action Plan (ERAP).
CDD 12/31/2019 40%Directed Staff to break up into individual goals. No 7/9/19 - Staff is working with the SBCCOG on the second phase of the
ERAP, which includes the preparation of a Climate Adaption Plan. Staff
is currently reviewing the draft of the sub-region plan.
8/13/19 - SBCCOG submitted draft City-specific Vulnerability Study/
Assessment, which City Staff is currently reviewing. Draft comments
are due to SBCCOG by August 16, 2019.
9/11/19 - City Staff presented comments on the SBCCOG's Draft
Vulnerability Assessment on 8/19/19. SBCCOG Staff presented revised
copy on 8/21/19 and both parties met on 8/22/19 to discuss next
steps for the assessment. The City's Vulnerability Assessment will be
presented to the City Council for review in November prior to
commencing work on the Adaption Strategies (Phase 2).
QUALITY OF LIFE
Goal: Maintain and improve the quality of life for RPV residents.
Last updated: 9/11/2019
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2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
32a ERAP: Encourage and support the market for EV Vehicles
o Adopt new development standards related to Electronic Vehicle (EV)
charging stations.
o Install charging stations in City-owned lots.
CDD 12/31/2019 50%6/18/19 - Through the SolSmart grant program, the City is assessing
the installation of EV charging stations at Hesse Park and/or Lower
Point Vicente. Code amendment language may be pending to
streamline the EV charging station entitlement process.
9/11/19 - EcoMotion has assessed the feasibility of installing EV/PV
charging stations at Hesse Park as part of the parking lot expansion
project based on, among other things, SCE usage data and field
studies. The City Council initiated code amendment proceedings to
Chapter 17.83 of the RPVMC to facilitate the installation of EV/PV
charging stations with relevant development standards. Ecomotion
submitted EV/Solar Feasibility Study on 7/26/19 and CDD staff will be
coordinating a meeting with PW Staff to discuss implementation of
the report's recommendations. Staff is moving forward with designing
the expanded parking lot at Hesse Park with EV charging stations that
may be powered by photovoltaic panels
32b ERAP: Increase Energy Efficiency in Residential Units
o Amend the Municipal Code to develop a robust Green Building Program.
o Partner with Peninsula Cities or the SBBCOG for an Energy Efficiency Fair.
o Create an online resource center for the promotion of Energy Efficiency
that would consolidate information found throughout the City’s website into a
one-stop shop for renewable energy financing (PACE), permitting, regional
efforts and public education.
CDD 12/31/2019 50%6/18/19 - Code amendment proceedings are pending. Staff is
currently working with the SBCCOG on updating the City's website to
provide an online resource center. This will be presented to the
Council on July 16th.
7/9/19 - Staff is coordinating with the SBCCOG for a possible energy
efficient workshop and training in the community. 9/11/19 - Staff
revamped the City's website to create a "one-stop" shop for
information on green building initiatves which was presented to the
City Council at its July 16th meeting. At that meeting, the City Council
initiated code amendment proceedings to update Chapter 17.83 of
the RPVMC to support green building construction and Staff is
currently completing research regarding Green Building best pratices.
"Go Green RPV" section of the City's website was revamped and
launched in July and will be announced in the Fall 2019 Quarterly
Newsletter. Continuous update of City's Go Green RPV website and
monitoring for new energy efficiency workshops in the area in order
to share with community.
Last updated: 9/11/2019
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2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
32c ERAP: Support Energy Generation and Storage in the Community
o Amend the Zoning Code to integrate additional policies supporting
renewable and alternative energy sources in residential, commercial and
institutional zoning districts by utilizing EcoMotion consultant services, made
available by the SolSmart grant application.
CDD 12/31/2019 40%6/18/19 - Code amendment proceedings are pending. The City was
the recipient of a Gold designation SolSmart Award at the 2019
National Planning Conference in San Francisco for making it faster,
easier and more affordable for homes and businesses in the
community to go solar. The SolSmart program is led by the Solar
Foundation and the International City/County Management
Association and funded by the U.S. Department of Energy.
7/9/19 - The City Council will be asked to initiate code amendment
proceedings to Chapter 17.83 of the RPVMC to support relevant green
building construction.
8/13/19 - The City Council at its July 16th meeting initiated code
amendment proceedings to Chapter 17.83 of the RPVMC to support
relevant green building construction.
33 WESTERN AVENUE REDEVELOPMENT STRATEGY: Prepare a redevelopment
strategy for Western Avenue that supports economic growth, aesthetic
enhancements, sustainability of retail establishments, and connectivity to retail
outlets and residents for the City Council’s consideration.
CM/CDD 6930/2019 35%Yes 6/18/19 - Staff has met with the Council Subcommittee and presented
an assessment of potential redevelopment opportunities along
Western Ave. A meeting is pending with Larry Kosmont. Staff is
working with CalTrans and the City of LA on potential traffic mitigation
measures.
7/9/19 - Staff has met with two prospective developers.
8/13/19 - A meeting will be held with officials from the City of Los
Angeles on August 19th to discuss roadway improvements associated
with the Highpark project.
9/11/19 - On September 3, Staff met with the Planning Deputy from
City of Los Angeles Councilman Buscaino's office and the Highpark
project developer to discuss streetscape improvements associated
with the development.
34 Develop and share information regarding new goals and work plans
representative of the current City Council’s vision and values with residents and
local media outlets.
CM 04/30/2019 100%No 6/18/19 - Goals approved by Council on March 5. Staff creating web
page for goals, and link to goals will be published in City's Summer
newsletter.
35 Establish Bi-Annual Leadership Academy for residents.CM 12/31/2019 No 8/14/19 - Staff is unable to schedule the Leadership Academy at this
time due to the number of events occurring this election season.
36 Re-establish Annual Community Breakfast for HOA presidents and committee
chairs to provide an update in July of each year of city future plans.
CM 07/31/2019 09/30/2019 No 6/18/19 - Discussed with Mayor, and event moving to September due
to summer events and residents being out of town.
8/14/19 - Breakfast is tentatively scheduled for September 21, 2019.
Citizen Involvement & Public Outreach
Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions and City Staff facilitate the decision-making process.
Last updated: 9/11/2019
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2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
37 FISCAL SUSTAINABILITY: Present research and conclusions on TOT trends and
opportunities to FAC.
FIN 12/31/2019 Yes
38 Perform updated Fee study for consideration by the City Council and use in FY
19-20 budget.
FIN 06/30/2019 Yes 6/18/19 - Fee study is complete and on the August 20th City Council
agenda for consideration.
7/9/19 - Fee Study has been pushed back to the September 17th City
Council agenda.
8/13/19 - This item will be included in the budget workshop for FY
2020-2021.
39 Prepare draft funding plan for at least 50% of elements of Portuguese Bend
Landslide Feasibility Plan for City Council consideration.
FIN 12/31/2019 Yes 8/13/19 - Still too early in the process-No update at this time.
40 Prepare pension liability and revenue/expense inversion mitigation plan for the
five year model for FY 2019-20.
FIN 12/31/2019 Yes 6/18/19 - Revenue and expense plan initiated and completed in the FY
2019-20 budget $2.2 M in expenditure reductions. Pension liability
plan-currently no update.
41 ENHANCED INTERNAL AND EXTERNAL CUSTOMER SERVICE: Enhance internal
and external customer service and efficiency so that all inquiries are
acknowledged within the day received and that, when surveyed, internal
customers indicate 100% satisfaction with responsiveness by colleagues, and
external customers indicate 95% satisfaction with responsiveness by Staff.
CDD/PW 12/31/2019 5%No 6/18/19 - On-going customer service training
42 INFORMATION TECHNOLOGY: Implement new Geocortex application to enable
residents to reach city services more quickly.
CM 12/31/2019 No 6/18/19 - On May 31, the City received an updated proposal from
Geocortex utilizing most current solutions which eliminated the need
for some expensive software licensing. IT Department is working on
finalizing the contract.
43 EFFICIENT DEVELOPMENT PROCESS: Establish an efficient development process
between the Community Development and Public Works Departments that
manages expectations and provides improved internal and external customer
service by: 1) preparing a policy memorandum that commits each department
to provide consistent information; 2) preparing a comprehensive Uniform
Development Process public handout; and 3) decreasing the review time for
applications to no more than 10 business days.
CDD/PW 12/31/2019 15%No 6/18/19 - CDD is meeting with Public Works to develop a new policy.
8/13/19 - CDD Staff assessing whether this effort is eligible to receive
SB2 Planning Grant funds to improve efficiency.
9/11/19 - A conference call with a consultant occured on August 13th
to to discuss grant opportunities to develop a streamline development
review process.
44 TRAKiT PERMIT SOFTWARE IMPLEMENTATION: Full implementation of TRAKiT
customer relationship software that allows customers to track service requests
and to submit all appropriate requests and applications online.
CM 10/31/2019 No 6/18/19 - A Trakit consultant will be here 6/22-6/25 to perform an
onsite business process review to review current processes, workflows
and provide feedback on how Trakit can be used to streamline the
flow of tasks and information. Additional admin training will also be
provided to power users to ensure Trakit is being updated to meet
changing business requirements of City departments.
45 CHARTER CITY: Agendize consideration of charter city item for possible
placement on the November 2019 ballot at a regular meeting.
CM 06/30/2019 100%This goal has been met.No 6/18/19 - At the 5/7/19 CC mtg, the Council received and filed the
report presented by the City Attorney with no further action at this
time; and directed the City Attorney to report back on research as it
pertains to other remedies as discussed.
GOVERNMENT EFFICIENCY & TRANSPARENCY
Goal: Ensure the City is maximizing the use of each tax dollar and optimizing service delivery to RPV residents.
Last updated: 9/11/2019
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2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
46 NCCP/HCP ADOPTION: Obtain permits by the California Department of Fish and
Wildlife and the U.S. Department Fish and Wildlife (collectively called the
Wildlife Agencies) for the City Council's consideration to adopt the NCCP/HCP
CDD/R&P 06/30/2019 09/17/2019 80%No 6/18/19 - (CDD) The public comment period on the Environmental
Assessment concluded in May 2019. (R&P) Staff and Wildlife Agencies
are continuing to work on responses to public comments. Draft
document currently being reviewed by wildlife agencies.
9/11/19 - Staff is preparing the responses to comments that is
tentatively scheduled to be released to the public the beginning of
October and presented to the City Council for its consideration at a
specialy meeting tentatively scheduled for October 29, 2019.
47 ZONE 2 OF THE LANDSLIDE MORATORIUM AREA CODE AMENDMENT: Update
and recirculate the Environmental Impact Report prepared in 2014 for the City
Council’s consideration to amend Section 15.20.040 of the RPVMC to expand
Exception Category “P” to consider allowing the development of single-family
residences on the vacant non-Monks lots in Zone 2 of the Landslide Moratorium
Area.
CDD 10/31/2019 65%No 6/18/19 - The Administrative Draft EIR prepared by Rincon is currently
being reviewed by Staff. The Draft EIR is tentatively scheduled to be
released in July 2019.
7/9/19 - The Administrative Draft EIR has been provided to board
members of the Portuguese Bend Community Association (PBCA) to
review for accuracy based on comments expressed in 2014 under the
original document.
9/11/19 - The updated Draft EIR was released for public circulation on
August 22nd and will conclude on October 7, 2019. The City Council
will conduct a public meeting to receive comments on the Draft EIR at
its September 17th meeting. Based on the breadth and scope of the
public comments, Staff anticipates completing the Final EIR for City
Council consideration in November 2019.
48 91% of RPV Employees say RPV is a great place to work CM 12/31/2019 6/18/19 - First survey received an 89% satisfaction rate in November
2018.
7/9/19 - Second survey released in June 2019, results are pending.
Last updated: 9/11/2019
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