CC SR 20190917 04 - Advisory Boards Term Adjustments
RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 09/17/2019
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to amend all advisory board and Planning
Commission terms to expire on June 30 of even-numbered years
RECOMMENDED COUNCIL ACTION:
(1) Approve adjusting future terms to expire on June 30 of even-numbered years;
and
(2) Approve City Council Policy No. 6 pertaining to advisory board recruitment and
selection processes, as amended; and
(3) Introduce Ordinance No. ___, AN ORDINANCE OF THE CITY OF RANCHO
PALOS VERDES AMENDING SECTION 2.20.020 (MEMBERS) AND SECTION
2.20.060 (ORGANIZATION) OF THE RANCHO PALOS VERDES MUNICIPAL
CODE AMENDING TERM EXPIRATION DATE OF PLANNING
COMMISSIONERS AND SELECTION OF VICE-CHAIRPERSON; and
(4) Alternately discuss and take other action related to this item.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Emily Colborn, City Clerk
REVIEWED BY: Gabriella Yap, Deputy City Manager
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Term adjustment spreadsheet (page A-1)
B. City Council Policy No. 6 - City Advisory Board Recruitment and Selection
(page B-1)
C. City Council Policy No. 6 - City Advisory Board Recruitment and Selection
(Redline version) (page C-1)
D. Ordinance No. ___, amending the term expiration date of Planning
Commissioners and date when a vice-chairperson is selected (page D-1)
E. Resolution amending the City Council Rules of Procedures relating to
advisory board and commission appointments (page E-1)
1
EXECUTIVE SUMMARY:
At the February 19, 2019, City Council meeting, Councilwoman Brooks requested that
Staff examine and standardize the expiration dates of terms for all advisory boards,
including the Planning Commission, in an effort to reduce the number of special
meetings held throughout the year to interview applicants for vacancies and to
streamline the recruitment and selection process.
Staff reviewed the anniversary dates for all members and determined that adjusting all
term dates to expire on one single date (June 30) and creating a uniform process
involving recruitment once a year or biennially (in even numbered-years) for all advisory
boards, including the Planning Commission, would streamline the process and meet the
request.
BACKGROUND AND DISCUSSION:
The majority of members have terms expiring on different dates. Per City Council
Policy No. 6, when a term of service expires and creates a scheduled vacancy,
recruitment for the position is conducted and “each applicant shall be interviewed by the
City Council.” Typically, interviews are conducted at a special meeting followed by
appointments at a regular meeting. Having multiple scheduled vacancies throughout
the year requires a recruitment each time and for the Council to hold several special
meetings to interview applicants. In 2018, five special meetings were held for interviews
and in 2017, six were held.
Also, per the policy, term dates expire on odd-numbered years to coincide with the
City’s election. However, beginning in year 2020, elections for the City will be changed
from November in odd-numbered years to November in even-numbered years to
coincide with statewide election dates.
Staff took the opportunity to standardize, consolidate, and reexamine City Council
Policy No. 6 and recommends the following:
1. Standardize the anniversary date for all future appointments to terms commencing
July 1 and ending June 30 of even-numbered years.
Justification: Adjusting all terms to begin and expire on the same month and day
would allow holding recruitment and interviews once a year or biennially, eliminating
the need to hold multiple meetings for interviews throughout the year. Changing the
expiring year to even-numbered years would coincide with City Council Policy No. 6.
(Attachment B) Initially, the duly appointed successor’s term may be adjusted to
coincide with an anniversary date ending on June 30 of an even-numbered year.
2. All current commissioners and board members shall continue to hold office until the
expiration date of the term for which they were originally appointed.
2
Justification: Term adjustments would apply only to future appointments and not
affect the current seated commissioner and board member terms. The adjustments
would instead reduce the terms for incumbents, if necessary. Council approved a
similar approach when deciding whether to shorten or extend City Council member
terms to comply with SB 415 (moving elections to even-numbered years).
Staff looked at many options to extend and/or shorten anniversary dates and
determined that the above recommendation would be best for the transition.
Shortening or extending current anniversary dates would result in either a decrease
or increase to most terms by up to nine months.
3. A chairperson for each advisory board shall be appointed by the City Council by July
1 of each year to streamline the process.
Justification: This is in conjunction with streamlining the process. Currently there is
no set date when this happens.
4. The appointment of a vice-chairperson shall take place at the first meeting where the
incoming chairperson is presiding.
Justification: This appointment is generally done at a regular meeting in December.
This new change would be in conjunction with recommendation #3 (above) and to
streamline the process.
5. Approve City Council Policy No. 6 as presented to incorporate all changes.
As a result of Staff reviewing all Code sections relating to boards, commissions and
committees, the following additional proposed changes are included in the attached
ordinance:
1. Amend RPVMC Section 2.20.020 (Members) and Section 2.20.060
(Organization) to incorporate changes affecting the Planning Commission.
2. A chairperson for the Planning Commission shall be appointed by the City
Council by July 1 of each year to coincide with the new recruitment and selection
timeline.
3. The appointment of the Planning Commission vice-chairperson shall take place
at the first meeting where the incoming chairperson is presiding instead of the
commission’s regular meeting in December, also to coincide with the new
recruitment timeline.
Lastly, a new recruitment and selection timeline is being proposed to create a uniform
process. When creating the timeline, Staff considered the current policy, timing of when
incoming council members are seated after the election, scheduling of budget review
and adoption, and dates during election season. Conducting recruitment, interviews and
3
appointments early in the year would provide Staff ample time and would not interfere
with election proceedings, which typically begin in mid-July and commence in mid-
November, followed by the council swearing-in ceremony and re-organization in
December. New to the timeline is an orientation where the City Attorney would brief the
incoming members on legislative matters. The orientation would also give members an
opportunity to meet their committee liaison, take their required Oath of Office, address
any administrative matters necessary (Form 700, email policy, etc.) and ask any
questions they may have regarding their appointment.
a. January-February: Recruitment and application process opens
b. Mid-February: Application process closes
c. March/April: Interview applicants at a City Council meeting open to the public
d. April/May: Council to make appointments to various advisory board vacancies
e. May/June: Orientation, Brown Act briefing, and administer Oath of Office
f. June: Chair appointments
g. July 1: New terms begin
4
CURRENT
MEMBER BOARD TERM STARTS TERM ENDS Column1 NEW TERM
START DATE
NEW TERM
END DATE
TERM
LENGTH
(YEARS)
Jankovich CCAC 8/15/2017 8/15/2019 8/16/2019 6/30/2022 3
Koch CCAC 8/15/2017 8/15/2021 8/16/2021 6/30/2024 3
Lee CCAC 8/15/2017 8/15/2019 8/16/2019 6/30/2022 3
Petru CCAC 8/15/2017 8/15/2021 8/16/2021 6/30/2024 3
Vacant CCAC 8/15/2017 8/15/2019 8/16/2019 6/30/2022 3
Vacant CCAC 8/15/2017 8/15/2021 8/16/2021 6/30/2024 3
Vacant CCAC 8/15/2017 8/15/2021 8/16/2021 6/30/2024 3
Boudreau EPC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Braswell EPC 6/4/2019 6/4/2023 6/5/2023 6/30/2026 3
Campbell EPC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Feinberg EPC 4/4/2017 4/4/2021 4/5/2021 6/30/2024 3
Foster EPC 4/4/2017 4/4/2021 4/5/2021 6/30/2024 3
Maizlish EPC 6/4/2019 6/4/2023 6/5/2023 6/30/2026 3
Robinson EPC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Brown FAC 3/19/2019 2/16/2020 2/17/2020 6/30/2024 4
Johnson FAC 2/16/2016 2/16/2020 2/17/2020 6/30/2024 4
Lewis FAC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
MacAllister FAC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Seal FAC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Stillo FAC 1/17/2017 12/23/2020 12/24/2020 6/30/2024 4
Vlaco FAC 3/20/2018 12/23/2020 12/24/2020 6/30/2024 4
Shaw IMAC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Spain IMAC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Spielman IMAC 2/19/2019 12/20/2020 12/21/2020 6/30/2024 4
Swanson IMAC 12/20/2016 12/20/2020 12/21/2020 6/30/2024 4
Taube IMAC 12/20/2016 12/20/2020 12/21/2020 6/30/2024 4
Vargas IMAC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Wedemeyer IMAC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Bradley PLANNING 2/16/2016 12/3/2019 12/4/2019 6/30/2022 3
James PLANNING 2/20/2018 12/7/2021 12/8/2021 6/30/2024 3
Leon PLANNING 2/20/2018 12/7/2021 12/8/2021 6/30/2024 3
Nelson PLANNING 2/16/2016 12/3/2019 12/4/2019 6/30/2022 3
Perestam PLANNING 2/20/2018 12/7/2021 12/8/2021 6/30/2024 3
Saadatnejadi PLANNING 2/20/2018 12/7/2021 12/8/2021 6/30/2024 3
Santarosa PLANNING 2/19/2019 12/3/2019 12/4/2019 6/30/2022 3
Colville TSC 6/19/2018 2/21/2021 2/22/2021 6/30/2024 3
Guerin TSC 2/21/2017 2/21/2021 2/22/2021 6/30/2024 3
Hamill TSC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
Liu TSC 2/21/2017 2/21/2021 2/22/2021 6/30/2024 3
Tye TSC 2/19/2019 2/20/2023 2/21/2023 6/30/2026 3
ELECTIONS:2019, 2020, 2022, 2024, 2026
Successor’s
Term
Successor’s
Term
Successor’s
Term
Successor’s
Term
Successor’s
Term
Successor’s
Term
A-1
City Council Policy No. 6 – Advisory Board Recruitment & Selection [Revised 08/20/2019 CC mtg]
Page 1
CITY COUNCIL POLICY
NUMBER: 6
DATE ADOPTED: 02/04/1992
AMENDED: 08/20/2019; 01/31/2002; 09/16/2003
SUBJECT: City Advisory Board Recruitment and Selection
POLICY:
It shall be the policy of the City Council to fill vacancies on City-appointed
advisory boards as follows:
Service Criteria
1. All advisory board members serve at the pleasure of the City Council for
designated terms.
2. To be considered for appointment, an applicant must be a resident of the City
of Rancho Palos Verdes.
3. Appointments will be made to advisory boards in even-numbered years and
as defined in this policy. Initially, appointments will be made annually until
terms become concurrent in an even-numbered year rotation.
4. Members shall be appointed by the City Council for a term of four years with
terms commencing on July 1 and ending on June 30. Terms will be staggered
to maintain continuity.
5. A chairperson for each advisory board shall be appointed by the City Council
by July 1 of each year and shall serve for one year or until successors are
elected. Each advisory board shall elect a vice-chairperson, from among its
members, at the first meeting that the incoming chairperson is presiding and
shall serve for one year or until a successor is elected.
6. Whenever a vacancy occurs due to resignation, death, disability, or failure of
a member to attend meetings, the City Council shall make an appointment to
fill the vacancy for the remainder of the term.
7. The procedure of filling scheduled and unscheduled vacancies and provision
of notice thereof shall be subject to the provisions of the Maddy Act (Govt.
Code §§ 5497054974) which require a 10-day notice of the availability of the
position for appointment.
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City Council Policy No. 6 – Advisory Board Recruitment & Selection [Revised 08/20/2019 CC mtg]
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8. The recruitment and selection timeline shall be presented to the City Council
for approval and may be amended at Council’s discretion.
Recruitment Process
1. Recruitment to fill future vacancies will be conducted on a biennial basis (in
even-numbered years). The City Clerk shall advertise the vacancies and
solicit for applications from interested residents. Applications shall be
accepted from January until mid-March, or on a schedule to be established by
the City Council.
2. A notice of recruitment for scheduled advisory board vacancies shall be
advertised in the Palos Verdes Peninsula News and City website. Additionally,
the vacancies shall be posted at the City’s designated posting locations.
Advertising may take the form of a press release and a summary of duties
shall be included in the recruitment notice, press release and any other
recruitment material.
3. As part of the recruitment process, the City Clerk shall notify incumbents with
expiring terms about the term expirations and vacancies, the deadline for
receipt of applications, and the dates for the interviews and appointments.
4. Persons interested in serving on an advisory board, including incumbents
who wish to be considered for reappointment, must file an application with the
City Clerk's Office.
5. Applications may be completed for vacancies that currently exist or for
consideration when future scheduled or unscheduled vacancies occur. An
application remains on file in the City Clerk’s Office for a period of two years
from the date of receipt or until the next scheduled recruitment unless the
applicant requests that it be withdrawn.
6. In the event an unscheduled vacancy occurs, the City Council may fill the
vacancy from the applications received by the posting deadline and any
existing applications on file with the City Clerk.
7. The recruitment and selection timeline during even numbered years is as
follows unless otherwise directed by the City Council:
a. January-March: Recruitment and application process opens
b. Mid-March: Application process closes
c. April: Interview applicants at a City Council meeting open to the public
d. April/May: Council to make appointments to various advisory board vacancies
e. May/June: Orientation, Brown Act briefing, and administer Oath of Office
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City Council Policy No. 6 – Advisory Board Recruitment & Selection [Revised 08/20/2019 CC mtg]
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f. June: Chair appointments
g. July 1: New terms begin
Interview Process
1. The City Council will interview applicants at a Council meeting open to the
public typically in April or May. Appointments to the various vacancies will
follow shortly afterward, also at a public meeting, typically in April or May.
2. The City Clerk shall notify applicants of the date for interviews and
appointments and advise them of their status during the selection process.
3. The City Clerk will provide new board members with a copy of City Council
Resolution No. 2018-04, City Council Rules of Procedure and Fair Political
Practices Commission (FPPC) - Statement of Economic Interests (Form 700)
and AB 1234 Ethics Training information if applicable to their appointment.
4. The City Attorney will brief new board members of their responsibilities under
the Brown Act and conflict of interest laws and other legal obligations
mandated by their appointment.
BACKGROUND:
On December 4, 2001, January 12, 2002, January 31, 2002, and September 16,
2003, the City Council considered the process for recruitment and selection of
City commission and committee members. After discussing various alternatives,
the Council agreed on September 16, 2003, to the procedure contained in this
policy in order to encourage residents to apply for and serve on City boards, to
create a procedure that allows the City Council to become familia r with the
applicants’ qualifications, and to maintain continuity on the various boards by
staggering the terms of service.
In February 2019, the Council requested to standardize term dates by having the
expiration month and day be the same for all board member. By doing so, the
recruitment and selection process can be conducted once a year (initially) and
eventually every two years. Standardizing term dates would eliminate the need
to interview and appoint members multiple times of the year.
B-3
City Council Policy No. 6 – Advisory Board Recruitment & Selection [Revised 08/20/2019 CC mtg]
Page 1
CITY COUNCIL POLICY
NUMBER: 6
DATE ADOPTED/AMENDED: 02/04/92
AMENDED: (amended 08/20/2019; 01/31/2002; 09/16/2003
SUBJECT: City Advisory Board Recruitment and Selection
POLICY:
It shall be the policy of the City Council to fill vacancies on City-appointed
advisory Bboards as follows:
Service Criteria
1. All advisory board members serve at the pleasure of the City Council for
designated terms. Terms of service on City Boards will be four years for each
new appointee. Initially, half (plus one) of the terms will be four years and half
(less one) of the terms will be two years.[EC1]
1.2. To be considered for appointment, an applicant must be a resident of the
City of Rancho Palos Verdes.
1.3. Appointments will be made to advisory Bboards in even- numbered years
and as defined in this policy. on a schedule to be established by the City
Council and following as soon as possible the seating of a new Council.
Initially, appointments will be made annually until terms become concurrent in
an even-numbered year rotation.[EC2]
2.4. Members shall be appointed by the City Council for a term of four years
with terms commencing on July 1 and ending on June 30. Terms will be
staggered to maintain continuity.
3. Following the appointment of Board members, those appointees indicating an
interest in being considered for chair, will be interviewed separately by the City
Council specifically for the purpose of selection of the chair. A chairperson for
each advisory board shall be appointed by the City Council by July 1 of each
year and shall serve for one year or until successors are elected.
5. Terms of service for the Chair will normally be one year. Appointments/
reappointments will be made annually on a schedule to be established by the
City Council. Each advisory board shall elect a vice-chairperson, from among
C-1
City Council Policy No. 6 – Advisory Board Recruitment & Selection [Revised 08/20/2019 CC mtg]
Page 2
its members, at the first meeting that the incoming chairperson is presiding
and shall serve for one year or until a successor is elected.
6. Whenever a vacancy occurs due to resignation, death, disability, or failure of
a member to attend meetings, the City Council shall make an appointment to
fill the vacancy for the remainder of the term.
7. The procedure of filling scheduled and unscheduled vacancies and
provision of notice thereof shall be subject to the provisions of the Maddy
Act (Govt. Code §§ 5497054974) which require a 10-day notice of the
availability of the position for appointment.
8. The recruitment and selection timeline shall be presented to the City Council
for approval and may be amended at Council’s discretion.
1. In the event a Board meets before a Chair is appointed/reappointed, the
Mayor may appoint an interim Chair. If the former Chair is reappointed to the
Board, he/she may act as Interim Chair. If the Chair is not reappointed to the
Board then the Vice Chair may act as Interim Chair.
2. The Vice Chair of each Board will be elected by the Board members.
Recruitment Process
1. Immediately following the regular election of City Council members the City
Clerk shall advertise that applications shall be open for the positions that shall
be filled following the seating of a new City Council. Applications shall be
accepted from the date following the election until mid-December of that year,
or such other date, as the City Council shall direct. The newly seated City
Council shall determine the interview schedule. Recruitment to fill future
vacancies will be conducted on a biennial basis (in even -numbered years).
The City Clerk shall advertise the vacancies and solicit for applications from
interested residents. Applications shall be accepted from January until mid -
March, or on a schedule to be established by the City Council.
2. A notice of recruitment for scheduled advisory board vacancies The vacancy
shall be advertised in the Palos Verdes Peninsula News , and City website.
Daily Breeze and LA Times newspapers. Advertising may take the form of a
press release. Additionally, the vacanciesy shall be posted at the City’s
regular designated posting locationsplaces and be placed on the Government
Access Reader Board. Advertising may take the form of a press release and
The City Clerk shall include aa summary of duties shall be included in the
recruitment flyernotice, press release and any other recruitment material. A
deadline for receipt of applications will be established by the City Council .
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City Council Policy No. 6 – Advisory Board Recruitment & Selection [Revised 08/20/2019 CC mtg]
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1. As part of the recruitment process, the City Clerk shall notify incumbents with
expiring terms about the term expirations and vacancies, the deadline for
receipt of applications, and the dates for the interviews and appointments.
2. Interested applicants, including incumbents seeking reappointment, will be
required to fill out applications. Persons interested in serving on an advisory
board, including incumbents who wish to be considered for reappointment,
must file an application with the City Clerk's Office.
3. Applications may be completed for vacancies that currently exist or for
consideration when future scheduled or unscheduled vacancies occur. An
application remains on file in the City Clerk’s Office for a period of two years
from the date of receipt or until the next scheduled recruitment unless the
applicant requests that it be withdrawn.
3.4. In the event an unscheduled vacancy occurs, the City Council may fill the
vacancy from the applications received by the posting deadline and any
existing applications on file with the City Clerk.
4. Applications will be reviewed by the City Council. Each applicant shall be
interviewed by the City Council and appointments made at a public meeting.
5. The recruitment and selection timeline during even numbered years is as
follows unless otherwise directed by the City Council:
a. January-March: Recruitment and application process opens
b. Mid-March: Application process closes
c. April: Interview applicants at a City Council meeting open to the public
d. April/May: Council to make appointments to various advisory board vacancies
e. May/June: Orientation, Brown Act briefing, and administer Oath of Office
f. June: Chair appointments
g. July 1: New terms begin
Interview Process
1. The City Council will interview applicants at a Council meeting open to the
public Interviews of applicants for Boards will be conducted by the City
Council typically in April or May. in small groups on a schedule to be
established by the Council.[EC3]Appointments to the various vacancies will
follow shortly afterward, also at a public meeting, typically in April or May.
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City Council Policy No. 6 – Advisory Board Recruitment & Selection [Revised 08/20/2019 CC mtg]
Page 4
2. The City Clerk will shall notify applicants of their date for interviews times
and appointments and advise them of their status during the selection
process.
3. The City Clerk will advise successful applicants of the opportunity to be
interviewed for Chair if they so desire. The City Clerk will notify applicants for
Chair of their interview times and advise them of their status in the selection
process.
4.3. The City Clerk will provide new Bboard members with a copy of City
Council Resolution No. 2018-04, City Council Rules of Procedure and Fair
Political Practices Commission (FPPC) - Statement of Economic Interests
(Form 700) and AB 1234 Ethics Training information the Commission and
Committee Handbook and Statement of Economic Interest forms if applicable
to their Board appointment.
5.4. The City Attorney will brief new bBoard members of their responsibilities
under the Brown Act and cConflict of iInterest lLaws and other legal
obligations mandated by their appointment.
BACKGROUND:
On December 4, 2001, January 12, 2002, January 31, 2002, and September 16,
2003, the City Council considered the process for recruitment and selection of
City cCommission and cCommittee members. After discussing various
alternatives, the Council agreed on September 16, 2003, to the procedure
contained in this policy in order to encourage residents to apply for and serve on
City Bboards, to create a procedure that allows the City Counc il to become
familiar with the applicant’s’ qualifications, and to maintain continuity on the
various Bboards by staggering the terms of service.
In February 2019, the Council requested to standardize term dates by having the
expiration month and day be the same for all board member. By doing so, the
recruitment and selection process can be conducted once a year (initially) and
eventually every two years. Standardizing term dates would eliminate the need
to interview and appoint members multiple times of the year.
C-1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES REPEALING AND REPLACING SECTIONS
2.20.020 (MEMBERS) 2.20.060 (ORGANIZATION), AND REPEALING
SECTION 2.20.080 (TERM LIMITS) OF CHAPTER 2.20 (PLANNING
COMMISSION) OF TITLE 2 (ADMINISTRATION AND PERSONNEL)
OF THE CITY’S MUNICIPAL CODE, RELATING TO TERM
EXPIRATION OF PLANNING COMMISSIONERS AND
APPOINTMENT OF VICE-CHAIRPERSON.
WHEREAS, the City Council of the City of Rancho Palos Verdes (“City”) has broad
authority under State law to establish and appoint commissions as part of the sub -
government of the City, and to modify the characteristics of such commissions.
WHEREAS, the City Council, pursuant to Ordinance No. 80, created and
established the City's Planning Commission, consisting of five members with two-year
terms of office, in accordance with the provisions of State Planning and Zoning Law, Title
7 of the Government Code, and in particular pursuant to the provisions of Chapter 3
thereof.
WHEREAS, the City Council, pursuant to Ordinance No. 165, amended Sections
2.20.020 and 2.20.060 of the City’s Municipal Code to state that members of the Planning
Commission serve at the pleasure of the City Council, extend the term of office for each
commissioner to four years, and set the expiration date of terms of office for the first City
Council meeting in December of odd years, or until a successor is appointed.
WHEREAS, the City Council, pursuant to Ordinance No. 278, amended Sections
2.20.020 and 2.20.040 of the City’s Municipal Code to increase the membership of the
Planning Commission from five members to seven members, establish a two-year term
limit for each commissioner, and establish that regular meetings of the Planning
Commission shall be held at 7:00 p.m. on the second and fourth Tuesdays of each month,
unless the regular meeting date falls on a holiday, in which case the meeting shall be held
on the next succeeding day which is not a holiday.
WHEREAS, the City Council, pursuant to Ordinance No. 550, amended Sections
2.20.020 and 2.20.080 of the City’s Municipal Code to change the term of office of the
Planning Commissioners back to a four-year term and to state that members of the
Planning Commission shall serve no more than two consecutive terms of office.
WHEREAS, the City Council wishes to standardize the term of office dates for all
commission appointments to expire on June 30 of even-numbered years.
D-1
WHEREAS, the current seven members of the Planning Commission shall
continue to hold office after the adoption of this Ordinance until the expiration date of the
term for which they were originally appointed and upon the expiration date of said term of
office, the duly appointed successor’s term of office shall be adjusted to coincide with the
June 30 appointment date of an even-numbered year.
WHEREAS, the City Council further wishes to establish the appointment date for
the vice-chairperson of the Planning Commission as the first meeting where the incoming
chairperson is presiding instead of the commission’s first regular meeting in December.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES ORDAINS AS FOLLOWS:
SECTION 1: The forgoing recitals are true and correct and are incorporated
herein by this reference.
SECTION 2: Sections 2.20.020 (Members) and 2.20.080 (Term limits) of Chapter
2.20 (Planning Commission) of Title 2 (Administration and Personnel) of the Rancho
Palos Verdes Municipal Code are repealed and replaced with the following:
2.20.020 Term limits.
A. The term of office for each member of the planning commission is four
years.
B. The terms of office for members of the planning commission shall expire on
June 30 of even-numbered years, or until a successor is appointed.
C. No person shall serve more than two consecutive terms of office as a
member of the planning commission. Any member of the planning
commission who has served for at least two years shall be deemed to have
served a term of office. For the purpose of this section, “consecutive” shall
mean immediately following, without an intervening hiatus in service.
D. Any person who has served two consecutive terms as a member of the
planning commission shall not be eligible to serve again until the expiration
of at least six months after the end of that person’s last term of office.
E. The term limits imposed by this section shall apply prospectively only to
those terms of office that commence after the adoption of this ordinance by
the city council.
SECTION 3: Section 2.20.060 (Organization) of Chapter 2.20 (Planning
Commission) of Title 2 (Administration and Personnel) of the Rancho Palos Verdes
Municipal Code is amended to read as follows (deleted text in strikethrough and new text
in bold underline):
D-2
2.20.060 Organization. The city council shall appoint the chairperson.
The planning commission shall elect a vice-chairperson, from among its members, at
the first organization meeting and thereafter at its regular meeting in December first
meeting where the incoming chairperson is presiding. The commission may also
appoint such other officers as may be necessary for the administration of its business,
at the same time and for like terms. Said officers shall enter in the duties of their office
at the second regular meeting in December immediately after appointment. The
commission shall adopt rules and regulations for the transaction of its business and
shall keep a record of all its minutes, resolutions, actions, findings and determinations.
Minutes, resolutions, and official records shall be filed with the city clerk.
SECTION 4: If any section, subsection, subdivision, sentence, clause, phrase, or
portion of this Ordinance or the application thereof to any person or place, is for any
reason held to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remainder of this Ordinance.
The City Council hereby declares that it would have adopted this Ordinance, and each
and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof,
irrespective of the fact that any one or more sections, subsections, subdivisions,
sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 5: The time within which judicial review of the decision reflected in this
Ordinance must be sought in governed by Section 1094.6 of the California Code of Civil
Procedure and other applicable short periods of limitation.
PASSED, APPROVED, AND ADOPTED this 3rd day of September, 2019.
_____________________
Attest: Jerry V. Duhovic, Mayor
_______________________
Emily Colborn, City Clerk
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, Emily Colborn, City Clerk of the City of Rancho Palos Verdes, hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. ___ passed first reading on August 20, 2019, was duly and regularly
adopted by the City Council of said City at a regular meeting thereof held on September
3, 2019, and that the same was passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
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ABSTAIN:
__________________________
Emily Colborn, City Clerk
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RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES AMENDING SECTION 10.2(B) (APPOINTMENTS) OF CHAPTER 10
(BOARDS, COMMISSIONS, COMMITTEES, AND SUBCOMMITTEES) OF THE CITY
COUNCIL RULES OF PROCEDURE.
WHEREAS, the City Council, pursuant to City Resolution No. 2018-04, established
the City Council Rules of Procedure manual which incorporates state law, case law, and
provisions of the Rancho Palos Verdes Municipal Code, and has been prepared to apply
to all elected and appointed bodies and staff .
WHEREAS, the Rules of Procedure contains procedures for conducting advisory
board appointments.
WHEREAS, the City Council, pursuant to City Council Policy No. 6, amended the
recruitment and selection process for advisory boards and commissions.
WHEREAS, the City Council wishes to amend Section 10.2(b) (Appointments) of
Chapter 10 (Boards, Commissions, Committees, and Subcommittees) of the City Council
Rules of Procedure to reflect the changes to City Council Policy No. 6.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
SECTION 1: The forgoing recitals are true and correct and are incorporated herein
by this reference.
SECTION 2: Section 10.2 (B) (Appointments) of Chapter 10 (Commissions,
Committees, and Subcommittees) of the City Council Rules of Procedure is amended to
read as follows (deleted text in strikethrough and new text in bold underline ):
10.2 Creation of Advisory Boards and Committees.
(B) Appointments. The Council shall make appointments to citizen City
boards, commissions, and committees pursuant to City Council Policy No. 6.
All applicants will Applicants may be interviewed by the Council at a public
meeting and shall be appointed by a majority vote of the Council. All appointees
serve at the pleasure of the Council. The procedure of filling vacancies and
provision of notice thereof shall be subject to the provisions of the Maddy Act (Govt.
Code §§ 54970-54974) which require a 10-day notice of the availability of the
position for appointment.
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PASSED, APPROVED, and ADOPTED this 20th day of August 2019
_____________________
Jerry V. Duhovic, Mayor
ATTEST:
_______________________
Emily Colborn, City Clerk
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, Emily Colborn, City Clerk of The City of Rancho Palos Verdes, hereby certify th at the
above Resolution No. 2019- was duly and regularly passed and adopted by the
said City Council at a regular meeting thereof held on August 20, 2019.
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