CC SR 20190820 K - League CA CitiesRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 08/20/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to affirm the appointments of Councilmember Alegria
as the voting delegate and Mayor Pro Tem Cruikshank as the voting delegate -alternate
for the League of California Cities Annual Business Meeting, scheduled for Friday,
October 18
RECOMMENDED COUNCIL ACTION:
(1) Affirm the designation of the City’s voting delegate and alternate for the League’s
annual business meeting
(2) Alternatively, appoint a third council member as the second voting delegate-
alternate
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Emily Colborn, City Clerk
REVIEWED BY: Gabriella Yap, Deputy City Manager
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. League of California Cities’ letter dated June 10, 2019 – Designation of
Voting Delegates/Alternates (page A-1)
BACKGROUND AND DISCUSSION:
The League of California Cities’ 2019 Annual Conference & Expo is scheduled for
October 16 – 18 in Long Beach. An important part of the Annual Conference is the
Annual Business Meeting, scheduled for 12:30 p.m. on Friday, October 18, at the Long
Beach Convention Center. At this meeting, the League membership considers and
takes action on resolutions that establish League policy.
In order to cast the City’s vote at the Annual Business Meeting, the City Council must
designate a voting delegate and alternate. During Council appointments in December
2018, Councilman Alegria was appointed the voting delegate and Mayor Pro Tem
Cruikshank was appointed the voting delegate–alternate for the 2019 League Annual
Business Meeting. The City has the opportunity to name a second alternate in the event
that Councilman Alegria and Mayor Pro Tem Cruikshank are unable to attend the
meeting. Currently, Mayor Pro Tem Cruikshank has confirmed his attendance while
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Councilman Alegria is tentatively scheduled to attend. Staff is recommending that the
Council affirm the appointments and waive to appoint a second alternate since at least
one voting delegate has confirmed attendance.
As an alternative, the Council may choose to appoint a second alternate .
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LEAGUE
Or: CALifORNIA City of Rancho Palos Verdes
CITIES JUN 1 3 2019
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June 10, 2019
T O : M a y ors, City Managers and City Clerks
RE: D ESIGNATION OF V OTING DELEGATES AND ALTERNATES
League of C alifornia Cities Annual Conference-October 16 -18, Long Beach
The League 's 2019 Annual Confer ence is scheduled for October 16 -1 8 i n Long Beach. An
important part of the Annual Conference is the Annual Business Meeting (during General
A ss embly), scheduled fo r 12:30 p.m . on Friday, October 18 , at th e Long B each Convention Center.
At this meeting, the League m embership considers and takes action on resolutions that estab lish
League policy.
In order to vote at the Annual Business Meeting, your city council must designate a vo ting
delegate. Your city may also appoint up to two alternate voting delegates , one o f whom may vo t e
in the ev ent that the designated voting delegate is unable to serve in that capacity.
Please compl ete the attached Voting Delegate form and return it to the League's office
no later than Friday, October 4. This will allow us time to establish voting delegate/alternate
records p rior to the conferen ce.
Please note the foll owing procedures are intended to ensure the integrity of the v oting process at
the Annual Business Meeting.
• Action by Council Required. Consistent with League bylaws, a city's voting delegate
and up to two alternates m ust be designated by the city council. When completin g th e
attached V oting Delegate form , please attach either a copy of the council resolution that
reflect s the council action taken, or have your city clerk or mayor sign the form affi rming
that the n ames provided are those selected by the city council. Please note that
desi gnating the v oting delegate and alternates must be done by city counci l a ction an d
cannot b e accomplished by individual action of the mayor or city manager alone.
• C onference Registration Required. The voting del egate and alternates must b e
registered to attend the co n ference. They need not register fo r the entire conference; they
may register for Friday only. To register for the conference, please go to our web site :
www .cacities.org. In order to cast a vote, at least one voter must be present at the
Business Meeting and in possession of the voting delegate card . Votin g del egates and
alternates need to pick up their conference badges before signing in and picking up
the voting d elegate card at the Voting Delegate Desk. This w ill enable them t o recei ve
the special sti cker on their name badges that will admit them into the v oting ar ea durin g
the Business Meeting.
1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200 A-1
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates , but
only between the voting delegate and alternates. If the voting delegate and alternates find
themselves unable to attend the Business Meeting, they may not transfer the voting card
to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together, they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Sacramento
C onv ention Center, will be open at the following times : Wednesday, October 16 , 8:00a.m.-6 :0 0
p.m.; Thur sday, October 17, 7:00a.m.-4:00p.m.; and Friday, October 18 , 7:30 a.m .-11 :30 a.m ..
The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed
during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League 's office by Friday, October 4. If you have questions, please call Darla Yacub at
(9 16) 658-8254.
Attachments :
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200 A-2
Annual Conference Votin g Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
cou ncil may designate a voting delegate and up to two alternates; these individuals are
identifi ed on the Voting Delegate Form provided to the League Credentials Committee.
3. Regis t ering with the Credentials Committee. The v oting delegate, or alternates, m ay
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. V oting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who hav e picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. V oting. T o cast the ci ty's vote, a city official must have in his or her possession the ci ty's
voting card and be registered with the Credentials Committee. The voting card m ay b e
transferred freely between the voting delegate and alternates , but may not be transferred to
another city official who is neither a voting delegate or alternate.
6. V oting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name b adge identifying them as a voting delegate or alternate.
7 . Resolving Disputes. In case of dispute, the Credentials Committee w ill determine the
validity of signatures on petitioned resolutions and the right of a city official to vo te at the
Business M eeting .
1400 I< Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200 A-3
II CITY: ____ _
2019 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Plea se complete this form and return it to the League office by Friday, October 4, 2019. Forms not
sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual
Confer ence Regi st r ation Area. Your city council may designate one voting delegate and up to two
alternates.
In order to vote at th e Annual Business Meeting (General Assembly), voting delegates and alternates must be
de si g na ted by you r city council. Ple ase attach the council resolution as proof of designation. As an alternative,
t he Mayo r or City Cl erk may sign this form, affirming that the designation reflects the action taken by t he
council.
Pleas e n ote: Voting dele gates and al t ernates will be seated i n a separate area at the Annual Bus i ne ss Meeting.
Ad mission to this des igna t ed area will be limited to individuals (voting delegates and alternates ) who are
identified with a speci al sticker on their conference badge. This sticker can be obta ined only at the Vot in g
De legate Desk.
1. VOTING DE LEG ATE
Name: ------------------------------
Ti t le: --------------------------------
2 . VOTI NG DEL EGA TE -ALTERNAT E 3. VOTING DELEGATE -ALTERNATE
N ame: Name : ------------------------------------------------------------
Title: Title: --------------------------------------------------------------
PLEASE ATTA CH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES .
OR
ATTEST: I af firm that the informat ion provided reflects action by the city council to designate the
voting d e l egat e an d alternate(s).
Email N ame: ---------------------------------------------------------------
M ayor or City Clerk __________________ _ Date __________ _ Phone
(c ircle one) (si gna t ure)
Please complete and return by Friday, October 4, 2019
Lea gue of California Citi e s
ATTN : Darla Yac u b
1400 K Street, 4th Floor
Sa cramento, CA 95814
FAX: {916) 658-8240
E-mail: dyacub@cacities.org
{916} 658-8254
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1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I {916} 658-8200 A-4