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CC AGD 20190820 AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING TUESDAY, AUGUST 20, 2019 FRED HESSE COMMUNITY PARK, MCTAGGART HALL 29301 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 90275 6:00 P.M. – CLOSED SESSION AND STUDY SESSION 7:00 P.M. – REGULAR MEETING NEXT RESOLUTION NO. 2019-38 NEXT ORDINANCE NO. 627 6:00 P.M. CLOSED SESSION CALL TO ORDER: Mayor Duhovic ROLL CALL: Councilman Alegria Councilwoman Brooks Councilman Dyda Mayor Pro Tem Cruikshank Mayor Duhovic PUBLIC COMMENTS FOR CLOSED SESSION: This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CLOSED SESSION ITEMS ANNOUNCED: Based on Government Code Section 54954.5. All Statutory References are to California Government Code Sections 1. PENDING LITIGATION – INITIATION OF LITIGATION BY CITY GC SECTION 54956.9(d)(4) Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to initiate litigation in two (2) cases. City Council Agenda August 20, 2019 Page 2 of 8 2. PENDING LITIGATION – EXISTING LITIGATION GC SECTION 54956.9 (d)(1) a. Name of case: City of Rancho Palos Verdes v. Indian Peak Properties, LLC, Los Angeles Superior Court Case No. 18STCV03781 b. Name of case: Indian Peak Properties, LLC v. City of Rancho Palos Verdes, et al., Los Angeles Superior Court Case No. 18STCP02913 RECESS TO CLOSED SESSION (FIRESIDE ROOM): RECONVENE TO STUDY SESSION (MCTAGGART HALL): 6:00 P.M. – STUDY SESSION Immediately Following the Closed Session The Study Session will commence immediately following the Closed Session. The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session. The City Council will also provide direction to Staff regarding upcoming agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session. No action shall be taken during any Study Session unless the agenda so provides. PUBLIC COMMENTS FOR STUDY SESSION: This section is intended to provide members of the public with the opportunity to comment on Study Session items only. Each speaker will be limited to one (1) minute to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. DISCUSSION TOPICS FOR STUDY SESSION: SS1. Review of Tentative Agendas and ongoing City Council Goals and Priorities Recommendation: Receive and file the Tentative Agendas and Ongoing City Council Goals and Priorities SS2. Cyber Security Awareness Training Recommendation: Receive and file presentation ADJOURN TO REGULAR MEETING: 7:00 P.M. – REGULAR MEETING CALL TO ORDER: Mayor Duhovic ROLL CALL: Councilman Alegria Councilwoman Brooks Councilman Dyda Mayor Pro Tem Cruikshank Mayor Duhovic PLEDGE OF ALLEGIANCE: To be announced City Council Agenda August 20, 2019 Page 3 of 8 CLOSED SESSION REPORT:   MAYOR’S ANNOUNCEMENTS: 1. Heroes Among Us Presentation to Retired United States Army Sergeant Dale S. Goodman    RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:   APPROVAL OF AGENDA:   PUBLIC COMMENTS FOR NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CITY MANAGER REPORT:   CONSENT CALENDAR: Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. A. Motion to Waive Full Reading Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Approval of Minutes (Colborn) Recommendation: Approve the Minutes of the July 16, 2019, Regular City Council meeting. C. Register of Demands (Cullen) Recommendation: Adopt Resolution No. 2019-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. D. Consideration and possible action to accept Gifts for Parks donations (Hirsch) Recommendation: Accept Gifts for Parks donations and direct Staff to prepare donor letters of appreciation for the Mayor’s signature City Council Agenda August 20, 2019 Page 4 of 8 E. Consideration and possible action to approve the City’s participation in the 2020 Los Angeles Regional Imagery Acquisition Consortium (LARIAC6) for aerial imagery acquisition (Nguyen) Recommendation: Authorize the City Manager to sign the letter of intent for the 2020 LARIAC6 initiative F. Consideration and possible action to authorize the City Clerk to file a notice of completion for the Residential Street Rehabilitation Project Phase II, Area 8 Slurry Seal Improvements Project (Chan) Recommendation: (1) Accept the project as complete; (2) Authorize the City Clerk to file a notice of completion for the project with the Los Angeles County Registrar- Recorder’s Office; and if no claims are filed within 35 days after recordation, send a notice to the surety company to exonerate the performance bond; and (3) Authorize the Director of Public Works to release the 5% construction retention payment to Roy Allan Slurry Seal, Inc., 35 days after recordation of the Notice of Completion by the Los Angeles County Registrar-Recorder’s Office, contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond with the City G. Consideration and possible action to send a letter to U.S. Rep. Nanette Barragán and other South Bay and Harbor Area elected officials supporting the relocation of liquid bulk storage tanks near the public (Barnes) Recommendation: Authorize the Mayor to sign a letter to Rep. Barragán and other South Bay and Harbor Area elected officials supporting the relocation of liquid bulk storage tanks near the public H. Consideration and possible action to award a construction contract for the Residential Street Rehabilitation Project – Phase 1 to Hardy & Harper, Inc. in the amount of $1,826,460, including a project contingency of $182,646; enter into a memorandum of understanding (MOU) with the City of Rolling Hills Estates (RHE) so that the City of RHE will be able to pay for the proposed work within the City of RHE; award a professional services contract to Interwest Consulting for inspection and construction management services in the not-to-exceed amount of $55,050; and award a professional services contract to Sunbeam Consulting for community outreach services for in the not-to-exceed amount of $55,000 (Chan) Recommendation: (1) Approve the plans and specifications for Areas 3 and 4; (2) Award a construction contract to Hardy & Harper, Inc. for a base bid amount of $1,652,000 and award Alternate A in the amount of $174,460 for a subtotal amount of $1,826,460; (3) Authorize the City Manager or Director of Finance to execute amendments for project contingency up to an additional 10% ($182,646) of the project budget for a total construction authorization of $2,009,106 (including the work in RHE); (4) Enter into an MOU with RHE for reimbursement of work performed in RHE through Alternative A, in the amount of $199,781 (Alternate A plus 10% contingency and the cost of inspection, construction management and community outreach for the work in RHE); (5) Authorize the award of a professional services contract to Interwest Consulting for inspection and construction management services in the amount of $55,050; and (6) Authorize the award of a professional City Council Agenda August 20, 2019 Page 5 of 8 services contract to Sunbeam Consulting for community outreach services in the amount of $55,000 I. Consideration and possible action to award a professional services agreement for design services for the parking lot at Fred Hesse, Jr. Community Park (O’Neill) Recommendation: (1) Award a professional services agreement to Ardurra Group, Inc. in the amount of $76,309 for design services for the parking lot at Fred Hesse, Jr. Community Park; and (2) Authorize the Mayor and City Clerk to execute the agreement in a form approved by the City Attorney J. Consideration and possible action to approve the proposed FY 2019-20 Work Plans for the Finance Advisory Committee, Emergency Preparedness Committee, Traffic Safety Committee and Infrastructure Management Advisory Committee (Nguyen) Recommendation: Approve the proposed FY 2019-20 Work Plans for the following Advisory Committees: Finance Advisory Committee, Emergency Preparedness Committee, Traffic Safety Committee, and Infrastructure Management Advisory Committee K. Consideration and possible action to affirm the appointments of Councilmember Alegria as the voting delegate and Mayor Pro Tem Cruikshank as the voting delegate-alternate for the League of California Cities Annual Business Meeting, scheduled for Friday, October 18 (Colborn) Recommendation: (1) Affirm the designation of the City’s voting delegate and alternate for the League’s annual business meeting; or (2) Alternatively, appoint a third council member as the second voting delegate-alternate L. Consideration and possible action to award a construction agreement to Hardy & Harper, Inc. to perform maintenance on the landslide road, award an inspection agreement to Sunbeam Consulting, Inc. to provide inspection services, and authorize an additional appropriation for this project (Dragoo) Recommendation: (1) Approve the plans and specifications for the Palos Verdes Drive South Landslide Road Maintenance project; (2) Authorize an additional appropriation of $38,100 for this project; (3) Award a construction Agreement to Hardy & Harper, Inc. in the amount of $660,100; (4) Award a professional services agreement for inspection of the project to Sunbeam Consulting, Inc. in the amount of $18,000; and (5) Authorize the Mayor and City Clerk to execute the construction and inspection agreements M. Consideration and possible action to award a professional services agreement for design of the Residential Streets Rehabilitation Project, Area 1 (Chan) Recommendation: (1) Award a contract for professional services to Sunbeam Consulting for a not to exceed amount of $249,964 for civil engineering services related to the Residential Streets Rehabilitation Project for Area 1; and (2) Authorize the Mayor and City Clerk to execute the professional services agreement, subject to approval as to form by the City Attorney City Council Agenda August 20, 2019 Page 6 of 8 N. Consideration and possible action to enter into a professional services agreement with Willdan Engineering to provide on-call water efficient landscape plan check and on-site inspection services (Garrett) Recommendation: Approve a two-year professional services agreement with Willdan Engineering to provide on-call water efficient landscape plan check and on- site inspection services through June 30, 2021, with an option for the City Manager to approve an extension of the agreement for one additional year in an amount not to exceed $225,000 for a total period of up to three-years O. Consideration and possible action to approve an agreement with Jeff Koven for filming, programming and editing services (Yap) Recommendation: Approve an agreement with Jeff Koven for filming, programming and editing services not to exceed $40,000 per fiscal year, or $120,000 for a three- year term and authorize the Mayor and City Clerk to execute the agreement, subject to approval as to form by the City Attorney P. Consideration and possible action to authorize the City Manager to sign a letter of commitment to the South Bay Cities Council of Governments to participate in the South Bay Fiber Network (Buchwald) Recommendation: Authorize the City Manager to sign a letter of commitment to participate in the South Bay Fiber Network CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. PUBLIC HEARINGS: This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The Mayor will provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10) minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if requested). None. REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 1. Consideration and possible action to update the Public Safety Strategic Plan for Fiscal Year 2019-20 (Yap) (30 mins.) Recommendation: Direct Staff to implement the FY 19-20 Public Safety Strategic Plan and authorize an additional appropriation of $25,000 to fund a subsidy for Ring cameras for residents City Council Agenda August 20, 2019 Page 7 of 8 2. Consideration and possible action to approve the Ladera Linda Park and Community Center Master Plan and to move forward with the project’s second phase, the development of detailed construction drawings. (Waters) (90 mins.) Recommendation: (1) Consideration and possible action to approve the Ladera Linda Park and Community Center Master Plan; and (2) Direct Staff and Johnson Favaro to proceed with Phase 2 of the project, the development of detailed construction drawings 3. Receive and file a presentation from the Public Works Department on the Hawthorne Boulevard Median Beautification Project final design (Chan) (20 mins.) Recommendation: Receive and file a presentation 4. Consideration and possible action to approve City Council Policy No. 54 establishing parameters and guidelines for assigning a council member as a liaison to City advisory boards and the Planning Commission (Colborn) (10 mins.) Recommendation: (1) Discuss, review, amend if necessary, and approve City Council Policy No. 54; or (2) Alternately discuss and take other action related to this item CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification. FUTURE AGENDA ITEMS: This section is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section. CITY COUNCIL ORAL REPORTS: This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City’s website. 10 minutes has been allotted for this section. ADJOURNMENT: Adjourn to 6:00 P.M. on September 3, 2019, for a Closed Session meeting and 7:00 P.M. for a Regular meeting. City Council Agenda August 20, 2019 Page 8 of 8 City Council Agendas and Staff Reports: Agendas and staff reports are available for public review within 72 hours of the meeting at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours Monday – Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City’s website www.rpvca.gov Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. Public Correspondence: We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including emails, submitted to the City are public records and may be posted on the City’s website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agendized item. In addition, City meetings may be televised and may be accessed through the City's website. Public Participation: Participants must speak from the podium using the lectern microphone; comments are to be directed to the City Council and not to the staff or the public; repetition should be avoided; and reading a submission that has been copied or contained in the agenda will be discouraged. Public Comments: The City Council may limit the public input on any item based on the number of people requesting to speak, the length of the agenda, or the business of the Council. Conduct at the Council Meeting: The Mayor shall order removed from the Council Chambers any person(s) who commit the following acts at a meeting of the City Council: Disorderly, contemptuous or insolent behavior toward the Council or any member thereof, tending to interrupt the due and orderly course of said meeting; a breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the Council from the audience; any other unlawful interference with the due and orderly course of the meeting. Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time. Continuation of Meeting: The City Council will adjourn its meetings on or before 11:00 p.m. and will not consider new business items after 10:15 p.m., unless the majority of the Council members who are present affirmatively vote either to extend the meeting after 11:00 p.m. or to consider new business after 10:15 p.m. If the meeting ends before all of the items listed on the agenda are completed, any unfinished business will be continued to the next succeeding day that is not a holiday, at a location to be determined. American with Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5217 at least 48 hours prior to the meeting. • CITY OF RANCHO PALOS VERDES STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF RANCHO PALOS VERDES) AFFIDAVIT OF AGENDA POSTING I, Emily Colborn, declare as follows: That I am the City Clerk of the City of Rancho Palos Verdes; that I hereby affirm that a copy of the agenda for the Regular Meeting of the City Council for August 20, 2019, was conspicuously posted on the City Hall Bulletin Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California, at the time and date indicated below. Time: rt Dated: August 13, 2019 TJ' Clerk 30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291 www.rpvca.gov