CC SR 20190806 02 - Blanket PO and Contracts Over $25000RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 08/06/2019
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action regarding approving ongoing professional services
agreements, amendments and blanket purchase orders for Fiscal Year 2019-20 in
excess of $25,000 for various departments and authorizing the continued purchase of
various goods and services as described below
RECOMMENDED COUNCIL ACTION:
(1) Approve the ongoing professional services agreements, authorize the City
Manager to execute the amendments contingent upon approval of amendments
by the City Attorney as to form, and approve blanket purchase orders for FY 1 9-
20 in excess of $25,000 for various City departments as described below.
FISCAL IMPACT: $15,717,073 from various accounts
Amount Budgeted: $15,717,073
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Christopher Browning, Senior Administrative Analyst
REVIEWED BY: Deborah Cullen, Director of Finance
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Summary of Accounts (page A-1)
EXECUTIVE SUMMARY: The contents of this staff report represent the
anticipated/planned professional services agreements for FY 2019-20. This is a new
process for consolidating all annual agreements in one staff report. When the FY 201 9-
20 budget was approved, the appropriations for all these services were approved.
However, all agreements for services that exceed $25,000 annually are required to be
approved by the City Council even if the appropriation is already approved.
In past fiscal years, these agreements would have been brought to the City Council for
approval one-by-one. Additionally, on-call contracts would be utilized, making it difficult
to track the budget by project or program. The consolidation into one staff report also
provides improved transparency and monitoring by providing one source document for
the majority of annual professional services.
Below is the City-wide list by department:
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CITY ADMINISTRATION DEPARTMENT
#1 – Azteca Systems, LLC
The City entered into a licensing agreement with Azteca in May 2015 for Cityworks.
Cityworks is the program utilized by Public Works to maintain work orders submitted by
other departments. The annual licensing renewal for Cityworks is not to exceed
$28,000.
Account number: 101-400-1470-5201 ($28,000 General Fund – Information
Technology)
#2 – Crayon Software Experts
The City renewed the three-year Microsoft Enterprise Agreement with Crayon Software
Experts in December 2017. The cost to renew Microsoft Enterprise Agreement for FY
19-20 will include additional Office 365 licenses and is not to exceed $50,000
Account number: 101-400-1470-5201 ($50,000 General Fund – Information
Technology)
#3 – Media News Group a,k.a. Daily Breeze
The City uses the Daily Breeze to advertise for various activities within the City, such as
Requests for Proposals, Requests for Qualifications, advertisements for bids on capital
projects, recycling events, advertisements for elections, recruitments, Notices of Public
Hearing, etc. The estimated need for advertisement in FY 19-20 is not to exceed
$45,000, city-wide.
Account number: 101-400-XXXX-5102 ($30,000 General Fund, various departments)
213-400-0000-5102 ($15,000 Waste Reduction Fund)
#4 – Canon Solutions America
The City entered into a three year lease and service agreement with Canon Solutions
America in February 2019. The estimated maintenance lease and services in FY 19 -20
is not to exceed $40,000.
Account number: 101-400-1470-5201 ($40,000 General Fund – Information
Technology)
#5 – Ramundsen Superior Holdings, LLC
The City entered into a five-year agreement with Ramundsen Superior Holdings, LLC
for Trakit software licensing. The licensing cost plus additional services for Trakit in FY
19-20 is not to exceed $49,000.
Account number: 101-400-1470-5201 (General Fund – Information Technology)
#6 – Prosum, Inc.
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The City entered into a service agreement with Prosum, Inc. to provide information
technology services in July 2015. The estimated technology services in FY 19-20 are
not to exceed $120,300.
Account number: 101-400-1470-5101 (General Fund – Information Technology)
#7 – Aleshire & Wynder, LLP
The City entered into a multi-year service agreement with Aleshire & Wynder, LLP for
attorney services in September 2015. The City Council-approved attorney services
budget in FY 19-20 is $905,000.
Account number: 101-400-1210-5107 ($700,000 General Fund – General Legal
Services)
101-400-1210-5108 ($40,000 General Fund – Labor Services)
101-400-1210-5109 ($55,000 General Fund – Litigation Services)
101-400-1210-5110 ($60,000 General Fund – Code Enforcement
Services)
101-400-1210-5119 ($50,000 General Fund – PRA)
#8 – Los Angeles County Sheriff’s Department
In June 2019, the City Council approved the FY 19-20 law enforcement services
agreement for the Peninsula Region. The total agreement for FY 19-20 is not to exceed
$7,121,477.
Account number: 101-400-6110-5101 ($6,683,129 General Fund – Public Safety)
101-400-6120-5111 ($16,000 General Fund –Traffic)
101-400-6120-5112 ($15,500 General Fund – Coastal Area)
101-400-6120-5113 ($8,000 General Fund – Western Avenue)
101-400-6120-5114 ($5,000 General Fund – Summer Evening)
101-400-6120-5115 ($86,000 General Fund – Supplemental)
101-400-6120-5116 ($307,848 General Fund – Preserve)
#9 – Tyler Technologies, Inc.
The City entered into a service agreement with Tyler Technologies, Inc. in June 2016 to
provide software as a service (SAAS) solutions to replace the City’s financial accounting
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with Munis. The estimated annual software services in FY 19-20 are not to exceed
$57,000.
Account number: 101-400-1470-5201 (General Fund – Information Technology)
#10 – SHI International Corp.
Miscellaneous annual software licensing (i.e. Veeam backup software, Cisco phone
system support and warranty) and hardware purchases (other than computers, tablets
and laptops listed in the Equipment Replacement Schedule). Total cost is not to exceed
$50,000.
Account number: 101-400-1470-5201 ($25,000 General Fund – Information
Technology)
101-400-1470-4310 ($25,000 General Fund – Information
Technology)
#11 – CDW Government, LLC
Second vendor for miscellaneous annual software licensing (i.e. Veeam backup
software, Cisco phone system support and warranty) and hardware purchases (other
than computers, tablets and laptops listed in the Equipment Replacement Schedule).
The total cost is not to exceed $50,000.
Account number: 101-400-1470-5201 ($25,000 General Fund – Information
Technology)
101-400-1470-4310 ($25,000 General Fund – Information
Technology)
#12 – Dell Marketing L.P.
According to the Equipment Replacement Schedule, there are 47 desktop computers,
three tablets and two laptops due to be replaced during FY 19-20. The City has
traditionally used Dell equipment, which has proven to be reliable and competitively
priced.
All equipment will be purchased using cooperative purchasing agreement (such as
National IPA or NASPO) to fulfill the City’s purchasing policy requirements. The total
purchase amount is not too exceed $105,800 – ($95,800 scheduled in the Equipment
Replacement Fund to replace computer equipment due in FY 19-20 plus estimated
$10,000 to renew all Dell servers warranty and support).
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Account number: 681-400-000-4401 ($52,900 General Fund – Equipment
Replacement - Computers)
101-400-1470-5201 ($52,900 General Fund – Information
Technology)
COMMUNITY DEVELOPMENT DEPARTMENT
#13 – Wildlife Services
The City entered into a three-year service agreement with Wildlife Services in June
2019, to provide peafowl trapping and any additional work as assigned in accordance to
the City Council-adopted Peafowl Management Plan. The total contract amount is
$111,000 with an annual cost not to exceed $37,000. The estimated services in FY 19 -
20 are not to exceed $37,000.
Account number: 101-400-4180-5101 (General Fund – Animal Control)
#14 – Choice Mediation (Coleen Berg)
The City entered into a two-year service agreement with Choice Mediation in June
2017, with an option authorizing the City Manager to extend services for one year for
mediation consulting services by Coleen Berg primarily associated with view
preservation and restoration cases. Amendment No. 1 was approved extending the
service agreement through June 30, 2020. The estimated services in FY 19-20 are not
to exceed $45,000.
Account number: 101-400-4150-5101 (General Fund – View Restoration)
#15 – Los Angeles County Animal Control
The City entered into an agreement with Los Angeles County Department of Animal
Care and Control to provide continued animal control services. The estimated services
in FY 19-20 are not to exceed $88,000.
Account number: 101-400-4180-5101 (General Fund – Animal Control)
#16 – Cotton, Shires and Associates
The City entered into a two-year service agreement with Cotton, Shires and Associates
in July 2017, with an option authorizing the City Manager to extend services for one
year for on-call geotechnical consulting services. Amendment No. 1 was approved
extending the service agreement through June 30, 2020. The total contract is not to
exceed $450,000. The estimated services in FY 19 -20 are not to exceed $150,000.
Account number: 101-400-4170-5101 (General Fund - Geology)
#17 – Palos Verdes Peninsula Land Conservancy
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The City entered into a management agreement with the Palos Verdes Peninsula Land
Conservancy (PVPLC) in June 2001, amended between 2005 and 2007, for habitat
management services within the Palos Verdes Nature Preserve (Preserve) and Ocean
Front Estates (Sub-Region 1). The City entered into this agreement with the PVPLC to
begin managing the Preserve based on a cost of $100,000 per year and for managing
habitat at Ocean Front Estates based on a cost of $15,000 per year. Both costs are
adjusted annually for inflation based on the CPI-U in February of each year. The
estimated PVPLC services in FY 19-20 are not to exceed $163,822.
Account number: 222-400-0000-5101 (Habitat Restoration Fund)
#18 – Interwest Consulting Group
The City entered into a two-year service agreement with Interwest Consulting Group in
August 2017, with an option authorizing the City Manager to extend services for one
year to provide as-needed building and safety services, such as plan checks, permit
issuance, inspection services, technician services, building code enforcement staff, and
other building-related services. The total contract was amended in April 2018,
increasing the agreement amount from $744,000 to an amount not to exceed $987,000
for three years. Amendment No. 3 was approved extending the service agreement
through June 30, 2020.The estimated services in FY 19 -20 are not to exceed $329,000.
Account number: 101-400-4130-5101 (General Fund – Building and Safety)
#19 – LSA Associates
The City entered into a two-year service agreement with LSA Associates in June 2017,
with an option authorizing the City Manager to extend services for one year to provide
as-needed biological services. Amendment No. 1 was approved extending the service
agreement through June 30, 2020. The total contract is not to exceed $112,000. The
estimated services in FY 19-20 are not to exceed $37,000.
Account number: 101-400-4120-5101 (General Fund - Planning)
#20 – Art Bashmakian
The City entered into a two-year agreement with Art Bashmakian in October 2017 to
provide professional planning services for the processing of wireless telecommunication
facility projects in the public right-of-way. The total contract is $266,500 and is set to
expire on August 2, 2019, at which time a new service agree ment will be considered.
The estimated services in FY 18-19 are not to exceed $133,250. The contract sum is
drawn from trust deposits made by wireless applicants.
Account number: 101-400-4110-5118 (General Fund, Reimbursable Services)
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FINANCE DEPARTMENT
#21 - Office Depot
Office Depot is one of City Hall’s main suppliers for office supplies, related office
products and off-site services for the City. Due to the high volume of purchases made
at Office Depot from various department/divisions, the estimated need for office
supplies in FY 18-19 is not to exceed $50,000.
Account number: 101-400-XXXX-4310 (General Fund, various departments)
#22 – White Nelson Diehl Evans, LLP
In May 2018, the City Council approved a three-year audit contract with White Nelson
Diehl Evans, LLP to provide audit services, single audit, an employee compensation
report and prepare the City Annual Financial Report. These services are not to exceed
$60,000.
Account number: 101-400-2110-5101 ($50,200 General Fund - Finance)
285-400-0000-5101 ($2,900 IA Portuguese Bend Fund)
701-400-0000-5101 ($4,000 Redevelopment Fund)
795-400-0000-5101 ($2,900 IA Abalone Cove Fund)
RECREATION & PARKS DEPARTMENT
#23 – Marina Graphic Center
The City entered into a one-year service agreement with Marina Graphic Center in
August 2018 to print the City’s quarterly newsletter and recreation guide. The
agreement had an option for a two-year extension. The estimated cost in FY 19-20 is
not to exceed $35,500. Staff seeks City Council authorization for the City Manager to
execute an agreement with Marina Graphic Center for a two-year agreement for FY 19-
20 and FY 20-21 in an amount not to exceed $35,500 per year.
Account number: 101-400-5110-5103 $18,000
101-400-1420-5103 $8,500
213-400-0000-5103 $7,000
216-400-0000-5103 $2,000
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#24 – Matsumto Music LLC
The City entered into a one-year agreement with Matsumto Music LLC in October 2018
to lead a variety of children-themed classes. The agreement called for the City to
collect all of the attendee fees generated by the classes and then pay Matsumto Music
LLC 70% of the total proceeds, with the City retaining the remaining 30%. Staff seeks
Council authorization for the City Manager to execute an agreement with Matsumoto
Music LLC in FY 19-20 in an amount not to exceed $45,000.
Account Number: 101-400-5131-5101
#25 – Bell Events Services
The City approved a one-year service agreement in April 2019 with Bell Event Services
to produce the 2019 July 4th Celebration. Staff seeks Council authorization to amend
the agreement with Bell Event Services to include additional event support (e.g.
electrical and sound systems) for other special events in an amount not to exceed
$10,000. The total amount of the amended contract would not exceed $35,000.
Account Number: 101-400-5170-5101
PUBLIC WORKS DEPARTMENT
#26 – A-1 Coast Sanitation
A-1 Coast Sanitation provides mobile restrooms and sinks for special City events and
select City facilities. The estimated services for FY 19-20 are not to exceed $30,000.
Account number: 101-400-3151-5106 ($30,000 General Fund – Parks Maintenance)
#27 – All Area Services
All Area Services, Inc. provides on-call services associated with maintaining and
replacing the low pressure grinder pumps in the Abalone Cove Sewer System District.
The first amendment to the September 2014 agreement with All Area Services, Inc.
expired on June 30, 2019. Staff is recommending awarding a second amendment to the
agreement to authorize up to $30,000 of additional compensation to continue services
through June 30, 2020, resulting in a total not-to-exceed amount of $60,000 over the six
years of the contract, with the expectation of issuing a request for proposals for these
services prior to June 30, 2020. The estimated services in FY 19-20 are not to exceed
$30,000.
Account number: 225-400-0000-5201 ($30,000 Abalone Cove Sewer Maintenance)
#28 – All City Management Services, Inc.
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All City Management Services, Inc. provides crossing guard services for the regular
school year and summer school.
The estimated services in FY 19-20 are not to exceed $83,950, with approximately 57%
of those costs reimbursed by the Palos Verdes Peninsula Unified School District and
Peninsula Education Foundation.
Account number: 101-400-3120-5101 ($40,000 General Fund – Traffic Management)
#29 – Anchor QEA
Anchor QEA provides monitoring services of receiving water and outfall for the City.
The estimated services for FY 19-20 are not to exceed $247,900.
Account number: 101-400-3130-5101 ($247,900 General Fund – Storm Water Quality)
#30 – Ardurra Group, Inc. (formerly Anderson Penna Partners)
Ardurra Group, Inc. provides on-call professional services, including civil engineering
design, survey and mapping, construction management and project inspection services.
The first amendment to the July 2014 agreement with Anderson Penna Partners expire d
on June 30, 2019. Staff is recommending awarding a second amendment to authorize up
to $60,000 of additional compensation to continue services through June 30, 2020,
resulting in a total not-to-exceed amount of $510,000 over the six years of the contract,
with the expectation of issuing a Request for Proposals for these services prior to June
30, 2020.
The estimated services for FY 19-20 are not to exceed $60,000.
Account number: 101-400-3110-5101 ($60,000 General Fund – Public Works
Administration)
#31 – Bay Alarm
Bay Alarm provides security and fire monitoring and response services for City facilities.
The estimated services for FY 19-20 are not to exceed $30,000.
Account number: 101-400-3140-5201 ($30,000 General Fund – Building Maintenance)
#32 – Econolite Systems
Econolite Systems provides traffic maintenance services to the City. The estimated
services for FY 19-20 are not to exceed $125,049.
Account numbers: 202-400-3120-5201 ($10,000 Gas Tax Fund)
211-400-0000-5201 ($115,049 1911 Act Fund)
#33 – EDCO Disposal (administrator of contract with CleanStreet)
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EDCO Disposal administers the contract with Clean Street, which provides street
sweeping services for the City. The estimated services for FY 19-20 are not to exceed
$240,000.
Account numbers: 101-400-3130-5201 ($7,000 General Fund – Storm Water Quality)
216-400-0000-5201 ($29,000 Proposition A Fund)
338-400-3180-5201 ($204,000 Environmental Excise Tax Fund)
#34 – Geosyntec
Geosyntec provides implementation services for the Santa Monica Bay Beaches
Bacteria Total Maximum Daily Load Monitoring Program. The estimated services for FY
19-20 are not to exceed $90,600.
Account number: 101-400-3130-5101 ($90,600 General Fund – Storm Water Quality)
#35 – Graffiti Protective Coatings, Inc.
Graffiti Protective Coatings, Inc. provides on call graffiti abatement services to the City.
The third amendment to the August 2015 agreement with Graffiti Protective Coatings, Inc.
expired on June 30, 2019. Staff is recommending awarding a fourth amendment to
authorize up to $144,000 of additional compensation to continue services through June
30, 2021 ($72,000 annually), resulting in a total not to exceed amount of $432,000 over
the six years of the contract, with the expectation of issuing a Request for Proposals for
these services prior to June 30, 2021. The estimated services for FY 19-20 are not to
exceed $72,000.
Account number: 101-400-3140-5201 ($72,000 General Fund – Building Maintenance)
#36 – Hardy & Harper, Inc.
Hardy & Harper, Inc. (Hardy & Harper) has two agreements with the City, as outlined
below:
a) Roadway maintenance services
The estimated services for FY 19-20 are not to exceed $245,000.
Account numbers: 101-400-3160-5201 ($10,000 General Fund – Sewer
Maintenance)
202-400-3170-5201 ($135,000 Gas Tax Fund – Street Landscape
Maintenance)
338-400-3170-5201 ($100,000 Environmental Excise Tax Fund)
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b) Right-of-way maintenance services
The estimated services for FY 19-20 are not to exceed $349,220.
Account numbers: 101-400-3230-5201 ($49,700 General Fund – Fuel Modification)
202-400-3180-5201 ($299,520 Gas Tax Fund – Street Landscape
Maintenance)
#37 – Interwest Consulting
Interwest Consulting (Interwest) provides wireless telecommunications facilities support
services to the City.
The September 2018 agreement with Interwest is set to expire on September 18, 2019.
Staff is recommending awarding an amendment to authorize up to $58,000 of additional
compensation to continue services through June 30, 2020, resulting in a total not to
exceed amount of $108,000 over the approximately 22 months of the contract. The
estimated services for FY 19-20 are not to exceed $58,000.
Account number: 101-400-3110-5101 ($58,000 General Fund – Public Works
Administration)
#38 – John L. Hunter & Associates, Inc.
John L. Hunter & Associates, Inc. provides environmental consulting services for National
Pollutant Discharge Elimination System (NPDES) stormwater-related issues. The
estimated services for FY 19-20 are not to exceed $168,000.
Account number: 101-400-3130-5101 ($168,000 General Fund – Storm Water Quality)
#39 – Los Angeles County Department of Agricultural Commissioner/Weights and
Measures
The Los Angeles County Department of Agricultural Commissioner/Weights and
Measures provides brush clearance and discing services related to fuel modification on
City property. The estimated services for FY 19-20 are not to exceed $70,000.
Account number: 101-400-3230-5201 ($70,000 General Fund – Fuel Modification)
#40 – McGee Surveying Consulting
McGee Surveying Consulting provides monitoring of points within the ancient Altamira
Landslide Complex, maintains the database and generates an annual report on the land
movement, including the Abalone Cove, Portuguese Bend and Klondike Canyon
landslides.
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The September 2018 agreement with McGee Surveying and Consulting is set to expire
on October 19, 2019. Staff is recommending awarding an ame ndment to authorize up to
$213,000 of additional compensation ($71,000 annually) to continue services through
June 30, 2022, resulting in a total not to exceed amount of $274,995 over the four years
of the contract. The estimated services for FY 19-20 are not to exceed $71,000.
Account numbers: 101-400-3110-5101 ($9,000 General Fund – Public Works
Administration)
285-400-0000-5101 ($45,500 Improv Authority – Portuguese Bend)
795-400-0000-5101 ($16,500 Improv Authority – Abalone Cove)
#41 – Michael Baker International
Michael Baker International (Michael Baker) provides administrative services for the City’s
Community Development Block Grant (CDBG) program.
The October 2018 agreement with Michael Baker expired on June 30, 2019. Staff is
recommending awarding an amendment to authorize up to $35,000 of additional
compensation to continue services through June 30, 2020, resulting in a total not to
exceed amount of $100,671.60 over the 21 months of the contract.
The estimated services for FY 19-20 are not to exceed $35,000.
Account numbers: 101-400-3110-5101 ($5,000 General Fund – Public Works
Administration)
310-400-8810-8001 ($30,000 CDBG)
#42 – Multi W. Systems
Multi W Systems, Inc. provides maintenance for the Abalone Cove Sewer System,
including providing replacement pumps.
The first extension to the September 2014 maintenance agreement with Multi W. Systems
expired on June 30, 2019. Staff is recommending awarding a second extension to
authorize up to $60,000 of additional compensation to continue services through June 30,
2020.
The estimated services for FY 19-20 are not to exceed $60,000.
Account number: 225-400-0000-5201 ($60,000 Abalone Cove Sewer Maintenance
Fund)
#43 – Palos Verdes Peninsula Transit Authority
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The Palos Verdes Peninsula Transit Authority (PVP Transit), created by the cities of
Rancho Palos Verdes, Palos Verdes Estates and Rolling Hills Estates in April 2012,
provides public transportation services for the Peninsula community, including the Dial-
A-Ride service for eligible residents. The estimated services for FY 19-20 are not to
exceed $749,101.
Account numbers: 214-400-0000-5201 ($50,000 AQMD Fund)
216-400-0000-5201 ($699,101 Proposition A Fund)
#44 – PCI, Inc.
PCI, Inc. (PCI) provides pavement striping and marking maintenance services for the
City’s roads and parking lots.
The June 2016 agreement with PCI expired on June 30, 2019. Staff is recommending
awarding an amendment to authorize up to $50,000 of additional compensation to
continue services through June 30, 2020, resulting in a total not to exceed amount of
$439,233.40 over the four years of the contract. The estimated services for FY 19-20 are
not to exceed $50,000.
Account number: 101-400-3120-5201 ($50,000 General Fund – Traffic Management)
#45 – Rigg Consulting
Rigg Consulting provides on-call construction document review and civil design and
engineering services.
The July 2018 amendment to the June 2017 agreement with Rigg Consulting is set to
expire on July 31, 2022, and specifies an annual not-to-exceed amount of $25,000. Staff
is recommending increasing that annual not-to-exceed amount to $40,000, resulting in a
total not-to-exceed amount of $160,000 over the five years of the contract. The estimated
services for FY 19-20 are not to exceed $40,000.
Account number: 101-400-3110-5101 ($40,000 General Fund – Public Works
Administration)
#46 – Siemens Mobility, Inc. (formerly Siemens Industry, Inc.)
Siemens Mobility, Inc. (Siemens) provides standard streetlight maintenance and
operations services and extraordinary (emergency and after -hours) maintenance
services for 1,754 streetlights recently acquired from Southern California Edison. The
estimated services for FY 19-20 are not to exceed $25,975.12.
Account number: 211-400-0000-5201 ($26,000 1911 Act Fund)
#47 – Stay Green, Inc.
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Stay Green, Inc. provides landscape, general maintenance, trash and debris, offsite
administrative, and fuel modification services, as well as all necessary material, vehicles
and equipment for such services, for City properties. The estimated services for FY 19-
20 are not to exceed $1,371,195.
Account numbers: 101-400-3150-5201 ($145,000 General Fund – Trails & Open Space
Maintenance)
101-400-3151-5201 ($410,000 General Fund – Parks Maintenance)
101-400-3230-5201 ($99,715 General Fund – Fuel Modification)
202-400-3180-5201 ($335,480 Gas Tax Fund)
221-400-0000-5201 ($355,000 Measure M Fund)
223-400-0000-5201 ($26,000 Sub-Region One Fund)
#48 – Sunbeam Consulting
The City has four agreements with Sunbeam Consulting (Sunbeam), as outlined below:
a) Pavement striping and marking inspection services
Sunbeam provides inspection services for pavement striping and marking performed
by contracted vendors.
The June 2016 agreement with Sunbeam expired on June 30, 2019. Staff is
recommending awarding an amendment to authorize up to $39,648 of additional
compensation to continue services through June 30, 2022 ($13,216 annually),
resulting in a total not-to-exceed amount of $79,296 over the six years of the contract.
These estimated services for FY 19-20 are not to exceed $13,216.
Account number: 101-400-3120-5101 ($13,216 General Fund – Traffic
Management)
b) Flagging services for schools and AYSO soccer games
Sunbeam provides traffic control flagging services near Miraleste Intermediate School
during the regular school year, for summer school, and select days of the American
Youth Soccer Organization (AYSO) soccer seasons.
The second amendment to the February 2018 agreement with Sunbeam is set to
expire on August 1, 2019. Staff is recommending awarding a third amendment to
authorize up to $185,542 of additional compensation to continue services through
August 1, 2021 (due to the summer school schedule), resulting in a total not-to-exceed
amount of $671,398.70 over the 3 1/2 years of the contract. The estimated services
for FY 19-20 are not to exceed $185,542.
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Account number: 101-400-3120-5101 ($185,542 General Fund – Traffic
Management)
c) On-call design, construction management and inspection services
Sunbeam provides design, construction management and inspection services for
various projects, including Palos Verdes Drive South roadway projects in the
Portuguese Bend and Abalone Cove landslide areas.
The September 2017 agreement with Sunbeam is set to expire on September 5, 2020,
and specifies an annual not-to exceed amount of $100,000. Based on an anticipated
increase in public projects requiring inspection services, Staff is recommending
increasing that annual not-to-exceed amount to $115,000 (a net increase of $15,000),
resulting in a total not-to-exceed amount of $315,000 over the three years of the
contract. The estimated services for FY 19-20 are not to exceed $115,000.
Account numbers: 101-400-3110-5101 ($100,000 General Fund – Public Works
Administration)
202-400-3170-5201 ($15,000 Gas Tax Fund – Street Pavement
Maintenance)
#49 – Unisan Products
The City purchases custodial cleaning supplies and consumables from Unisan Products
for use at City facilities. The estimated services for FY 19-20 are not to exceed $30,000.
Account number: 101-400-3140-4310 ($30,000 General Fund – Building Maintenance)
#50 – Valley Maintenance Corporation
Valley Maintenance Corporation provides custodial services for various City facilities.
The September 2016 agreement with Valley Maintenance Corporation is set to expire on
August 31, 2019. Staff is recommending awarding an amendment to the agreement to
authorize up to $77,700 of additional compensation to continue services through June 30,
2020, resulting in a total not-to-exceed amount of $310,800 over the four years of the
contract. The estimated services for FY 19-20 are not to exceed $77,700.
Account number: 101-400-3140-5201 ($77,700 General Fund – Building Maintenance)
#51 – West Coast Arborists, Inc.
West Coast Arborists, Inc. (WCA) provides tree trimming services as directed by Public
Works.
The October 2016 agreement with WCA is set to expire on August 31, 2019. Staff is
recommending awarding an amendment to continue services up to $388,300 through
June 30, 2020, resulting in a total not-to-exceed amount of $1,529,240 over the four years
of the contract. The estimated services for FY 19-20 are not to exceed $388,300.
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Account numbers: 202-400-3180-5201 ($112,000 Gas Tax Fund)
213-400-0000-5201 ($96,300 Waste Reduction Fund)
221-400-0000-5201 ($180,000 Measure M Fund)
#52 – Willdan Engineering
Willdan Engineering provides engineering, financial, homeland solutions, program,
management/construction management, traffic engineering, civil plan review, and other
related services. The estimated services for FY 19-20 are not to exceed $100,000.
Account numbers: 101-400-3110-5101 ($20,000 General Fund – Public Works
Administration)
101-400-3120-5101 ($80,000 General Fund – Traffic Management)
16
Blanket/Open Purchase Order
*FY 2018-19
Amount
FY 2019-20
Amount Reference #Vendor Notes/Comments
23,658 30,000 26 A-1 Coast Sanitation
83,172 50,000 11 CDW Government
8,065 105,800 12 Dell Marketing
42,610 45,000 3 National Media, inc
33,299 50,000 21 Office Depot
21,700 50,000 10 SHI Internation corp
25,040 30,000 49 Unisan Products
213,886 330,800 Total Blanket/Open Purchase Order
Maintenance
*FY 2018-19
Amount
FY 2019-20
Amount Reference #Vendor Notes/Comments
10,647 30,000 27 All Area Services
27,000 28,000 1 Azteca Systems, LLC
32,477 30,000 31 Bay Alarm
33,382 40,000 4 Canon Solutions America
34,315 50,000 2 Crayon Software Experts
103,489 125,049 32 Econolite
187,508 240,000 33 EDCO
145,888 - - Fire Grazers Pending contract amendment.
66,000 72,000 35 Graffiti Protective Coatings
484,783 594,220 36 Hardy & Harper
70,000 39 LA County Department of Agricultural Commissioner New services.
6,970 60,000 42 Multi W Systems
727,282 749,101 43 Palos Verdes Transit Authority
41,579 50,000 44 PCI
48,422 49,000 5 Ramundsen Superios Holdings
26,000 46 Siemens Mobility, Inc.New services.
1,239,175 1,371,195 47 Stay Green
58,292 57,000 9 Tyler Tech
77,700 77,700 50 Valley Maintenance Corp
281,304 388,300 51 West Coast Arborists
3,606,213 4,107,565 Total Maintenance
Ongoing Professional/Technical Services
*FY 2018-19
Amount
FY 2019-20
Amount Reference #Vendor Notes/Comments
1,070,080 905,000 7 Aleshire & Wynder
73,043 40,000 28 All City Management Services Inc
48,000 - American Capitol Group 1-time project.
19,018 60,000 30 Ardurra Group (formerly Anderson Penna Partners)
169,936 247,900 29 Anchor QEA
8,598 133,250 20 Art Bashmakian
19,450 35,000 25 Bell Events Services
19,149 - Blais & Associattes Pending contract amendment
25,032 45,000 14 Choice Meditation
95,854 150,000 16 Cotton, Shires and Assoc
32,577 90,600 34 Geosyntec
272,453 329,000 18 Interwest Consulting Group
49,630 58,000 37 Interwest Consulting Group
160,406 168,000 38 John Hunter & Associates
71,591 88,000 15 Los Angeles County Animal Control
5,837,348 7,121,477 8 Los Angeles County Sheriff
37,000 19 LSA Assoc New services.
25,586 35,500 23 Marina Graphic Center
36,884 45,000 24 Matsumto Music
MAINTENANCE & OPERATION VENDORS OVER $25,000/FISCAL YEAR
CITY OF RANCHO PALOS VERDES
A-1
73,440 71,000 40 McGee Surveying and Consulting
30,030 35,000 41 Michael Baker International
150,768 163,822 17 Palos Verdes Penninsula Land Conservancey
199,583 120,300 6 Prosum New contract is on the agenda for approval.
728,487 749,101 43 PV Pennisula Transit Authority
32,000 - Revenue and Cost 1-time project.
18,165 40,000 45 Rigg Consulting
250,816 313,758 48 Sunbeam Consulting
50,475 60,000 22 White Nelson Diehl Evans
18,466 37,000 13 Wildlife Services
56,714 100,000 52 Willdan Engineering
9,643,579 11,278,708 Total Ongoing Professional/Technical Services
13,463,678 15,717,073 Grand Total
*Invoices paid as of July 9, 2019.
A-2