CC SR 20190716 E - Surplus IT Equipment Donation to PVPSDRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 07/16/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to approve a donation of various surplus information
technology equipment to the Palos Verdes Peninsula Unified School District
RECOMMENDED COUNCIL ACTION:
(1) Approve a donation of various surplus information technology equipment to the
Palos Verdes Peninsula Unified School District
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Lukasz Buchwald, IT Manager
REVIEWED BY: Gabriella Yap, Deputy City Manager
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Detailed list of surplus information technology equipment to be donated to
the Palos Verdes Peninsula Unified School District (page A-1)
BACKGROUND AND DISCUSSION:
Every information technology (IT) equipment asset has a defined life cycle, and when
an item reaches the end of its anticipated life span, it is scheduled to be replaced. The
City makes every effort to use or repurpose pieces of equipment beyond their
scheduled life span. However, over the past several years, the City performed several
IT refresh and upgrade projects not only to update expired equipment, but also to meet
increasing compute and storage needs. As a result, the City currently possesses
surplus IT equipment that incudes Dell workstations, Dell monitors, Dell servers,
SonicW all firewalls and an EqualLogic storage device, all of which are no longer under
warranty.
Historically, it has been the City’s policy that all old IT equipment should be auctioned
off if it has any inherent value, or safely disposed of if the item has no monetary value.
Staff is recommending the City donate the surplus IT equipment to the Palos Verdes
Peninsula Unified School District (PVPUSD), which has expressed interest in acquiring
hardware that is no longer used/needed by the City. The auction proceeds are usually
1
not significant for this type of equipment, and donation would eliminate the need for
sorting and tracking the items for the auction process.
The City’s IT Manager worked closely with PVPUSD’s IT Department and ensured that
all media that may contain any sensitive information or configurations have been
sanitized according to very strict U.S. Department of Justice standards.
ALTERNATIVES:
In addition to the Staff recommendation(s), the following alternative action(s) is/are
available for the City Council’s consideration:
1. Direct the Staff to auction off the surplus IT equipment where applicable
2. Take other action as deemed appropriate by the City Council
2
No.Category Make Model Estimated Value
1 Desktop computer DELL Optiplex 9010 $40
2 Desktop computer DELL Optiplex 9010 $40
3 Desktop computer DELL Optiplex 9010 $40
4 Desktop computer DELL Optiplex 9010 $40
5 Desktop computer DELL Optiplex 9010 $40
6 Desktop computer DELL Optiplex 9010 $40
7 Desktop computer DELL Optiplex 9010 $40
8 Desktop computer DELL Optiplex 9010 $40
9 Desktop computer DELL Optiplex 9010 $40
10 Desktop computer DELL Optiplex 9020 $50
11 Desktop computer DELL Optiplex 9010 $40
12 Desktop computer DELL Optiplex 9010 $40
13 Desktop computer DELL Optiplex 9010 $40
14 Desktop computer DELL Optiplex 9010 $40
15 Desktop computer DELL Optiplex 9010 $40
16 Desktop computer DELL Optiplex 9020 $50
17 Desktop computer DELL Optiplex 9010 $40
18 Desktop computer DELL Optiplex 9010 $40
19 Desktop computer DELL Optiplex 9020 $50
20 Desktop computer DELL Optiplex 9010 $40
21 Desktop computer DELL Optiplex 9010 $40
22 Desktop computer DELL Optiplex 9010 $40
23 Desktop computer DELL Optiplex 9010 $40
24 Desktop computer DELL Optiplex 9010 $40
25 Desktop computer DELL Optiplex 9010 $40
26 Desktop computer DELL Optiplex 9020 $50
27 Desktop computer DELL Optiplex 9010 $40
28 Desktop computer DELL Optiplex 9020 $50
29 Desktop computer DELL Optiplex 9010 $40
30 Desktop computer DELL Optiplex 9020 $50
31 Desktop computer DELL Optiplex 9010 $40
32 Desktop computer DELL Optiplex 9010 $40
33 Desktop computer DELL Optiplex 9010 $40
34 Desktop computer DELL Optiplex 9010 $40
35 Desktop computer DELL Optiplex 9010 $40
36 Desktop computer DELL Optiplex 9010 $40
37 Desktop computer DELL Optiplex 9010 $40
38 Desktop computer DELL Optiplex 9010 $40
39 Desktop computer DELL Optiplex 9010 $40
40 Server DELL PowerEdge R710 $100
41 Server DELL PowerEdge R710 $100
42 Server DELL PowerEdge R710 $100
43 Network Device Sonicwall E7500 $50
44 Network Device Sonicwall E7500 $50
45 Storage Device Equallogic PS6100 $500
A-1