CC SS 20190618 01 - Tentative Agendas and City Council Goals and PrioritiesTENTATIVE AGENDAS
Agenda items listed below will be presented to the City Council for their consideration
DEPARTMENT AGENDA SECTION AGENDA TITLE ESTIMATED
TIME
July 2, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
July 2, 2019 7:00 PM CITY COUNCIL REGULAR MEETING
AGENCY MEETING Successor Agency Meeting (SA)
AGENCY MEETING Improvement Authority Meeting (IA)
CONSENT CALENDAR NO ITEMS SCHEDULED AT THIS TIME
PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME
REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME
July 16, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION/STUDY SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
STUDY SESSION Study Session Discussion
July 16, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 3:30
MAYOR'S ANNOUNCEMENT Veteran Dr. Arthur Fleming
ADMIN CONSENT CALENDAR Minutes
ADMIN CONSENT CALENDAR IT Services Contract
ADMIN CONSENT CALENDAR RPVTv Consultant Contract
ADMIN CONSENT CALENDAR Cal Water Request for letter of support
ADMIN CONSENT CALENDAR Surplus of IT equipment to PVUSD
FINANCE CONSENT CALENDAR Warrant Register
FINANCE CONSENT CALENDAR Re-Introduce Business Tax Ordinance (1st Reading/Intro)
PUBLIC WORKS CONSENT CALENDAR Notice of Completion for Storm Drain Deficiency Improvement Project
PUBLIC WORKS CONSENT CALENDAR Award of Contract Street Signage Project Phase I
PUBLIC WORKS CONSENT CALENDAR Award of Contract Storm Drain Point Repair
PUBLIC WORKS CONSENT CALENDAR Extension of Contract with Telecom Law Firm Regarding Wireless Telecomm Facilities
PUBLIC WORKS PUBLIC HEARING Citywide Landscaping & Lighting Assessment District 0:05
CITY ATTORNEY REGULAR BUSINESS Brown Act investigation final report 1:00
1:00
6/12/2019
1
TENTATIVE AGENDAS
Agenda items listed below will be presented to the City Council for their consideration
DEPARTMENT AGENDA SECTION AGENDA TITLE ESTIMATED
TIME
CDD REGULAR BUSINESS On-line Resource Center and Green Building Codes 0:20
FINANCE REGULAR BUSINESS Citywide professional service agreements, amendments and blanket purchase orders for FY 19-20 in excess 0:10
PUBLIC WORKS REGULAR BUSINESS Cal Water Update on the Peninsula Water Reliability Project 0:10
REC & PARKS REGULAR BUSINESS 1st Reading/Intro of Special Events Permit Enforcement Ordinance 0:15
REC & PARKS REGULAR BUSINESS 1st Reading/Intro of Public Drinking Ordinance 0:15
August 6, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
August 6, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 3:40
AGENCY MEETING Successor Agency Meeting (SA)
AGENCY MEETING (IA)Improvement Authority Meeting (IA)
AGENCY MEETING (IA)FY 2019-20 budget adoption
MAYOR'S ANNOUNCEMENT Veteran Dale Goodman 0:05
ADMIN CONSENT CALENDAR Minutes
FINANCE CONSENT CALENDAR Warrant Register
FINANCE CONSENT CALENDAR 2nd Reading/Adoption of Business Tax Ordinance
REC & PARKS CONSENT CALENDAR 2nd Reading/Adoption of Special Events Permit Enforcement Ordinance
REC & PARKS CONSENT CALENDAR 2nd Reading/Adoption of Public Drinking Ordinance
PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME
CDD REGULAR BUSINESS Review private property encroachment on City property 0:15
ADMIN REGULAR BUSINESS Policy re: Council Liaisons to committees/commission 0:10
ADMIN REGULAR BUSINESS Policy re: Standardize Advisory Board term dates 0:20
ADMIN REGULAR BUSINESS Update on Public Safety Plan 0:30
PUBLIC WORKS/FINANCE REGULAR BUSINESS PV Transit extended services options 0:30
PUBLIC WORKS REGULAR BUSINESS PVDE Roadway Alternatives from Bronco to Headland 0:30
August 20, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION/STUDY SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
STUDY SESSION Study Session Discussion
0:05
1:00
6/12/2019
2
TENTATIVE AGENDAS
Agenda items listed below will be presented to the City Council for their consideration
DEPARTMENT AGENDA SECTION AGENDA TITLE ESTIMATED
TIME
August 20, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 4:00
ADMIN CONSENT CALENDAR Minutes
FINANCE CONSENT CALENDAR Warrant Register
CDD PUBLIC HEARING Compliance Review Sol y Mar 1:00
FINANCE REGULAR BUSINESS Draft Fee Study 0:45
PUBLIC WORKS REGULAR BUSINESS Approval of Design Hawthorne Blvd Beautification 0:20
PUBLIC WORKS REGULAR BUSINESS Tree Master Plan Policy for Arterials 0:40
September 3, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
September 3, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 2:55
AGENCY MEETING Successor Agency Meeting (SA)0:05
AGENCY MEETING (IA)Improvement Authority Meeting (IA)
AGENCY MEETING (IA)FY 2019-20 budget adoption
ADMIN CONSENT CALENDAR Minutes
FINANCE CONSENT CALENDAR Warrant Register
CDD PUBLIC HEARING Consideration of NCCP/HCP Adoption 1:30
REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME
September 17, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION/STUDY SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
STUDY SESSION Study Session Discussion
September 17, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 1:15
ADMIN CONSENT CALENDAR Minutes
FINANCE CONSENT CALENDAR Warrant Register
PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME
1:00
0:05
1:00
1:00
6/12/2019
3
TENTATIVE AGENDAS
Agenda items listed below will be presented to the City Council for their consideration
DEPARTMENT AGENDA SECTION AGENDA TITLE ESTIMATED
TIME
REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME
October 1, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
October 1, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 1:25
AGENCY MEETING Successor Agency Meeting (SA)0:05
AGENCY MEETING (IA)Improvement Authority Meeting (IA)0:05
ADMIN CONSENT CALENDAR Minutes
FINANCE CONSENT CALENDAR Warrant Register
PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME
REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME
October 15, 2019 6:00 PM CITY COUNCIL REGULAR MEETING - CLOSED SESSION/STUDY SESSION
CLOSED SESSION NO ITEMS SCHEDULED AT THIS TIME
STUDY SESSION Study Session Discussion
October 15, 2019 7:00 PM CITY COUNCIL REGULAR MEETING 1:15
ADMIN CONSENT CALENDAR Minutes
ADMIN CONSENT CALENDAR Move CC meeting to November 6 (Wednesday) due to election
FINANCE CONSENT CALENDAR Warrant Register
PUBLIC HEARING NO ITEMS SCHEDULED AT THIS TIME
REGULAR BUSINESS NO ITEMS SCHEDULED AT THIS TIME
1:00
1:00
6/12/2019
4
TENTATIVE AGENDAS
Agenda items listed below will be presented to the City Council for their consideration
DEPARTMENT AGENDA SECTION AGENDA TITLE ESTIMATED
TIME
Request Date:Requested By:
0:15
Request Date:Requested By:Item:Agendized Date:
3/7/2017 Brooks Public Drinking Ordinance 7/16/2019
3/7/2017 Brooks Special Events Permit Enforcement Ordinance 7/16/2019
1/15/2019 Brooks PV Transit extended services options 8/6/2019
2/19/2019 Brooks Advisory Board term expiration date adjustments 8/6/2019
4/2/2019 Brooks Tree Master Plan Policy for Arterials 8/20/2019
4/16/2019 Dyda Review private property encroachment on City property 8/6/2019
4/16/2019 Alegria Update on Public Safety Plan 8/6/2019
4/16/2019 Alegria On-line Resource Center and Green Building Codes 7/16/2019
4/16/2019 Cruikshank Fire Hazard Reduction Plan (loss of residential home fire insurance)TBD
FUTURE AGENDA ITEMS AGENDIZED OR OTHERWISE BEING ADDRESSED
FUTURE AGENDA ITEMS - Identified at Council meetings and pending receipt of memo from Councilmember
Item:
6/12/2019
5
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
1 Reduce residential burglaries by 20% (below 90 annually).CM 12/31/2019 No
2 Implement revised Public Safety Strategic Plan remaining elements.CM 09/30/2019 Revised Public Safety Strategic Plan adopted in April
2016. Remaining items include: ALPR along Western (in
progress), Predictive Policing software being worked on
by LASD; Sheriff Substation at Civic Center; Pilot
Neighborhood Watch in Multi-Family Neighborhoods;
Pilot Program with Ring App (in progress)
No 6/18/19 - Sheriff Substation has been included as an element in the
Civic Center program; Social media, booth and WOAD, and contest to
promote Ring App. See #5 and #6 for updates on ALPR along Western.
3 Develop a plan with CHOA, Neighborhood Watch, and other organizations to
promote neighborhood safety.
CM 09/30/2019 No
4 Engage in a regional emergency preparedness plan and exercise with all four
Peninsula cities.
CM 11/30/2019 10%No 6/18/19 - A Peninsula Emergency Preparedness Committee, similar to
Regional Law, was approved at the June 4th meeting. Rolling Hills and
Rolling Hills Estates will partially fund the City's Emergency
Preparedness Analyst to help their staff and elected officials prepare,
and will participate in joint exercises and coordination. PVE has also
expressed interest.
5 Install and commission Phase 1 of Western Ave. ALPR camera project.CM 09/30/2019 25%No 6/18/19 - Project is being awarded to low bidder on June 18, 2019.
6 Install and commission Phase 2 of Western Ave. ALPR camera project.CM 12/31/2019 20%No 6/18/19 - SCE streetlights were acquired June 3. Developing contract
with ALPR Camera vendor.
7 Arterial Fence and Wall Draft Master Plan: To create a draft master plan
retaining neighborhood identity that describes the type (material and height) of
fence or wall, if any, placed along major arterial streets in the City.
CDD 12/31/2019 Potentially include collector streets in the future.No 6/18/19 - (CDD) On February 1st, a RFP was issued to several local
design firms but no proposals were received by the March 4th
submittal deadline. In light of this, on March 11th, another RFP was
issued to local planning consulting firms but no proposals were
received by the April 10th deadline. Staff is currently working with
NV5 design firm to develop a proposal for the Council's consideration.
8 ABALONE COVE SEWER: AB Cove Sewer – Prepare new financial plan that
reduces City subsidy by at least 50% for City Council consideration.
FIN/PW 12/31/2019 Yes
9 LANDSLIDE - SEWER AND STORM DRAIN IN ROLLING HILLS: Develop a program
with Rolling Hills to intercept sanitary sewer discharge and control storm water
runoff from direct infiltration into the ground in an effort to reduce ground
movement within the landslide area of the City.
PW 12/31/2019 No
10 LANDSLIDE FEASIBILITY STUDY - CONSTRUCTION IMPLEMENTATION: Have
construction implementation plan ready for City Council consideration, break
ground on phased plan if approved.
PW 12/31/2019 No
11 MAINTENANCE SCHEDULE AND PLAN FOR ALL ASSETS: Create detailed
inventory of public infrastructure and assets, along with appropriate
maintenance schedule, and annually provide adequate funding for Operations
and Maintenance.
PW 06/30/2019 Yes 6/18/19 - A preventive maintenance program has been developed and
been implemented.
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
INFRASTRUCTURE
Goal: Assess, prioritize & plan for the maintenance and improvement of all public infrastructure (including transportation systems, parking, utilities, storm drains, and sewers).
Last updated: 06/18/2019
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2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
12 UNDERGROUNDING UTILITIES: Create list of fires caused by facilities belonging
to SCE and/or its contractors. Along with estimated damage costs to present to
SCE. Establish a program for maintenance /undergrounding its utilities that can
cause a serious threat to safety.
PW 06/30/2019 Yes 6/18/19 - A list of fire events for the last ten years have been
prepared. Staff have worked with SCE to underground the overhead
utilities in two areas.
13 Identify neighborhoods willing to relocate utilities underground, and schedule
with Southern California Edison.
PW 06/30/2019 No 6/18/19 - Have publicized this program, but no neighborhood has
shown any interest.
14 Identify cities to purchase Rule 20A funds from and, with City Council approval,
execute agreements for undergrounding utilities.
Fin/PW 12/31/2019 Yes 6/18/19 - Currently there are no cities interested in exchanging Rule
20A credits. Staff will continue to check with cities throughout the
year.
15 Storm Drain Deficiency Improvements Program (SDDIP) - Design for the
replacement or rehabilitation of existing underground storm sewer system
(lateral pipes, main storm sewer pipes and box culverts) and drainage inlets,
catch basins and manholes which were identified in the 2015 Master Plan of
Drainage.
PW 12/31/2019 6/18/19 - On-going.
16 HAWTHORNE - GREEN ASPHALT: Beautify Hawthorne Boulevard by removing
the existing green asphalt and installing aesthetic/landscaping.
PW 12/31/2019 Yes 6/18/19 - On-going.
17 TRAFFIC IMPROVEMENTS ON WESTERN AVENUE: Establish action plan that
would reduce delay and enhance traffic circulation.
PW 12/31/2019 No
18 STREET LIGHTS: SCE Streetlight Acquisition and Conversion. Change out the
existing street lights to LED’s and install a smart light system.
PW 12/31/2019 Timing will depend on when SCE street light acquisition
is finalized.
Yes 6/18/19 - Timing will depend on when SCE street light acquisition is
finalized.
19 Neighborhood Streetlight Installation: Establish funding mechanism and
program for consideration by the City Council for neighborhoods who wish to
install street lights for safety purposes.
FIN/PW 12/31/2019 Yes
20 CIVIC CENTER: Resolve land use issue with NPS.CM 04/30/2019 75%No 6/18/19 - Received approval from DOJ and awaiting approval from
FEMA to conveyance property from NPS.
20a CIVIC CENTER: Develop and present draft Civic Center Master Plan and financing
options to the City Council for consideration.
FIN/CM 12/31/2019 Yes 6/18/19 - CCAC developing recommended program for Council
approval.
21 CIVIC CENTER: Develop plans for new EOC with possible Peninsula-wide
partnership.
CM 12/01/2019 No
22 LADERA LINDA PARK: With Council approval, break ground on new Ladera Linda
Park and Community Center.
R&P 02/28/2020 05/15/2020 No
22a LL: Refined schematic design prepared by Consultant for City Council
consideration.
R&P 06/30/2019 09/17/2019 No 6/18/19 - Consultant has prepared draft refined schematic design
based on feedback received at a series of meetings in February 2019
with adjacent HOAs, Interested groups, and individual
Councilmembers. Follow-up meetings are being conducted this
month with these same groups and individuals, allowing for feedback
and reaction to conceptual plan in preparation for a community-wide
workshop.
22b LL: Construction-ready documents prepared by Consultant for City Council
consideration.
R&P 11/30/2019 01/15/2020 No
22c LL: Bid process for construction firm completed and contract ready for City
Council consideration.
R&P 01/15/2020 03/15/2020 Yes
CITY LAND AND FACILITIES
Goal: Assess, prioritize and plan for the maintenance and improvement of all City-owned properties.
Last updated: 06/18/2019
2
7
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
23 Upper Hesse Turf Project: Redesign and install a new natural turf area
(approximately 123,000 square feet) for active recreation use at Upper Hesse.
R&P 07/01/2019 TBD Yes 6/18/19 - Project currently on hold.
24 Lower Hesse Park Improvements Phase II: Present concepts for the remaining
12 acres of Lower Hesse to the City Council.
R&P N/A N/A N/A N/A Project removed from FY 19-20 budget.Yes 6/18/19 - Project removed from FY 19-20 budget. No completion
date. Shade structures are scheduled to be installed summer 2019.
25 Present comprehensive preserve parking plan that addresses positive and
negative impacts to the Preserve and surrounding communities.
R&P 09/30/2019 Yes 6/18/19 - No changes.
26 TRAILS NETWORK PLAN UPDATE: Present a comprehensive update to the City’s
Trails Network Plan that is relevant and user-friendly by providing improved
trail descriptions with graphics and detailed maps that illustrate trail routes and
uses in a clear and concise manner based on existing legal trails, community
input, and feasible trails to the City Council for consideration.
CDD 12/31/2019 No 6/18/19 - An Administrative Draft of the proposed Trails Network Plan
update was received on June 5th and is currently being reviewed.
27 Implement revised Special Event Permit Ordinance. (must specifically identify
applicability and exemptions.)
R&P 06/30/2019 09/01/2019 No 6/18/19 - Scheduled for City Council Meetings on July 16 and August
20th (first and second readings)
28 BARKING DOGS: Assess the effectiveness and responsiveness of the County’s
amended Barking Noise Program to determine whether the City should
implement its own in-house program for the City Council’s consideration.
CDD 10/31/2019 Yes 6/18/19 - Code Enforcement Officers have been in communication
with residents who have recently filed a complaint with the County
under the amended program.
29 SHORT TERM RENTALS ENFORCEMENT: Provide a semi-annual status report
with data on the effectiveness of the City's aggressive enforcement program
upholding the City’s prohibition to advertise or operate a short-term rental in
the City’s single-family and multi-family residential zoning districts.
CDD 12/31/2019 No 6/18/19 - A status report was received and filed by the Council on
February 5th and a second report will be provided in fall.
30 COYOTE MANAGEMENT PLAN: Provide a quarterly status report with data on
the implementation and effectiveness of the City’s Coyote Management Plan.
CDD 12/31/2019 No 6/18/19 - Status report was provided to the City Council at its June 4th
meeting
31 WIRELESS TELECOMMUNICATION FACILITIES: Update the City’s Wireless
Telecommunication Ordinances as it relates to wireless facilities in the public
right-of-way (Title 8) and on private property (Title 17) to reflect current Federal
and State laws and FCC orders, and to ensure applications are processed timely
and that the least intrusive location and design is utilized, followed by
continuous monitoring.
CDD 04/14/2019 04/01/2019 100%This goal has been met. No 6/18/19 - The City Council repealed and replaced the Wireless
Telecommunication Facilities Ordinance in the Public Right-of-Way
(Chapter 12.18) in April 2019. A status report will be provided at the
June 18th City Council meeting. This goal has been met.
32 EMISSIONS REDUCTION ACTION PLAN (ERAP): Encourage Citywide, region-wide,
and State-wide measures to reduce emissions in accordance to the City Council-
adopted Emissions Reduction Action Plan (ERAP).
CDD 12/31/2019 Directed Staff to break up into individual goals. No
32a ERAP: Encourage and support the market for EV Vehicles
o Adopt new development standards related to Electronic Vehicle (EV)
charging stations.
o Install charging stations in City-owned lots.
CDD 12/31/2019 6/18/19 - Through the SolSmart grant program, the City is assessing
the installation of EV charging stations at Hesse Park and/or Lower
Point Vicente. Code amendment language may be pending to
streamline the EV charging station entitlement process.
QUALITY OF LIFE
Goal: Maintain and improve the quality of life for RPV residents.
Last updated: 06/18/2019
3
8
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
32b ERAP: Increase Energy Efficiency in Residential Units
o Amend the Municipal Code to develop a robust Green Building Program.
o Partner with Peninsula Cities or the SBBCOG for an Energy Efficiency Fair.
o Create an online resource center for the promotion of Energy Efficiency
that would consolidate information found throughout the City’s website into a
one-stop shop for renewable energy financing (PACE), permitting, regional
efforts and public education.
CDD 12/31/2019 6/18/19 - Code amendment proceedings are pending. Staff is
currently working with the SBCCOG on updating the City's website to
provide an online resource center. This will be presented to the
Council on July 16th.
32c ERAP: Support Energy Generation and Storage in the Community
o Amend the Zoning Code to integrate additional policies supporting
renewable and alternative energy sources in residential, commercial and
institutional zoning districts by utilizing EcoMotion consultant services, made
available by the SolSmart grant application.
CDD 12/31/2019 6/18/19 - Code amendment proceedings are pending. The City was
the recipient of a Gold designation SolSmart Award at the 2019
National Planning Conference in San Francisco for making it faster,
easier and more affordable for homes and businesses in the
community to go solar. The SolSmart program is led by the Solar
Foundation and the International City/County Management
Association and funded by the U.S. Department of Energy.
33 WESTERN AVENUE REDEVELOPMENT STRATEGY: Prepare a redevelopment
strategy for Western Avenue that supports economic growth, aesthetic
enhancements, sustainability of retail establishments, and connectivity to retail
outlets and residents for the City Council’s consideration.
CM/CDD 6930/2019 Yes 6/18/19 - Staff has met with the Council Subcommittee and presented
an assessment of potential redevelopment opportunities along
Western Ave. A meeting is pending with Larry Kosmot. Staff is working
with Caltrans and the City of LA on potential traffic mitigation
measures.
34 Develop and share information regarding new goals and work plans
representative of the current City Council’s vision and values with residents and
local media outlets.
CM 04/30/2019 90%No 6/18/19 - Goals approved by Council on March 5. Staff creating web
page for goals, and link to goals will be published in City's Summer
newsletter.
35 Establish Bi-Annual Leadership Academy for residents.CM 12/31/2019 No
36 Re-establish Annual Community Breakfast for HOA presidents and committee
chairs to provide an update in July of each year of city future plans.
CM 07/31/2019 No 6/18/19 - Discussed with Mayor, and event moving to September due
to summer events and residents being out of town.
37 FISCAL SUSTAINABILITY: Present research and conclusions on TOT trends and
opportunities to FAC.
FIN 12/31/2019 Yes
38 Perform updated Fee study for consideration by the City Council and use in FY
19-20 budget.
FIN 06/30/2019 Yes 6/18/19 - Fee study is complete on the August 20th City Council
agenda for consideration.
39 Prepare draft funding plan for at least 50% of elements of Portuguese Bend
Landslide Feasibility Plan for City Council consideration.
FIN 12/31/2019 Yes 6/18/19 - Still too early in the process-No update at this time.
40 Prepare pension liability and revenue/expense inversion mitigation plan for the
five year model for FY 2019-20.
FIN 12/31/2019 Yes 6/18/19 - Revenue and expense plan initiated and completed in the FY
2019-20 budget $2.2 M in expenditure reductions. Pension liability
plan-currently no update.
GOVERNMENT EFFICIENCY & TRANSPARENCY
Goal: Ensure the City is maximizing the use of each tax dollar and optimizing service delivery to RPV residents.
Citizen Involvement & Public Outreach
Goal: Engage residents and community partners in assisting the City Council, City Committees/Commissions and City Staff facilitate the decision-making process.
Last updated: 06/18/2019
4
9
2019 Goals and Action Plan
Number PROJECT / OBJECTIVE/OUTCOME/TASK RESPONSIBLE
DEPARTMENT
TARGET DATE
FOR
COMPLETION
REVISED
DATE FOR
COMPLETION
ACTUAL DATE
OF
COMPLETION
STATUS (%)COMMENTS BUDGET
ITEM
STATUS UPDATE
PUBLIC SAFETY
Goal: Maintain a high level of public safety with public engagement.
41 ENHANCED INTERNAL AND EXTERNAL CUSTOMER SERVICE: Enhance internal
and external customer service and efficiency so that all inquiries are
acknowledged within the day received and that, when surveyed, internal
customers indicate 100% satisfaction with responsiveness by colleagues, and
external customers indicate 95% satisfaction with responsiveness by Staff.
CDD/PW 12/31/2019 No 6/18/19 - on-going customer service training
42 INFORMATION TECHNOLOGY: Implement new Geocortex application to enable
residents to reach city services more quickly.
CM 12/31/2019 No 6/18/19 - On May 31, the City received an updated proposal from
Geocortex utilizing most current solutions which eliminated the need
for some expensive software licensing. IT Department is working on
finalizing the contract.
43 EFFICIENT DEVELOPMENT PROCESS: Establish an efficient development process
between the Community Development and Public Works Departments that
manages expectations and provides improved internal and external customer
service by: 1) preparing a policy memorandum that commits each department
to provide consistent information; 2) preparing a comprehensive Uniform
Development Process public handout; and 3) decreasing the review time for
applications to no more than 10 business days.
CDD/PW 12/31/2019 No 6/18/19 - CDD is meeting with Public Works to develop a new policy.
44 TRAKiT PERMIT SOFTWARE IMPLEMENTATION: Full implementation of TRAKiT
customer relationship software that allows customers to track service requests
and to submit all appropriate requests and applications online.
CM 10/31/2019 No 6/18/19 - A Trakit consultant will be here 6/22-6/25 to perform an
onsite business process review to review current processes, workflows
and provide feedback on how Trakit can be used to streamline the
flow of tasks and information. Additional admin training will also be
provided to power users to ensure Trakit is being updated to meet
changing business requirements of City departments.
45 CHARTER CITY: Agendize consideration of charter city item for possible
placement on the November 2019 ballot at a regular meeting.
CM 06/30/2019 100%This goal has been met.No 6/18/19 - At the 5/7/19 CC mtg, the Council received and filed the
report presented by the City Attorney with no further action at this
time; and directed the City Attorney to report back on research as it
pertains to other remedies as discussed.
46 NCCP/HCP ADOPTION: Obtain permits by the California Department of Fish and
Wildlife and the U.S. Department Fish and Wildlife (collectively called the
Wildlife Agencies) for the City Council's consideration to adopt the NCCP/HCP
CDD/R&P 06/30/2019 09/17/2019 No 6/18/19 - (CDD) The public comment period on the Environmental
Assessment concluded in May 2019. Staff is preparing the responses
to comments to present to the City Council that is tentatively
scheduled for September 2019. (R&P) Staff and Wildlife Agencies are
continuing to work on responses to public comments. Draft
document currently being reviewed by wildlife agencies.
47 ZONE 2 OF THE LANDSLIDE MORATORIUM AREA CODE AMENDMENT: Update
and recirculate the Environmental Impact Report prepared in 2014 for the City
Council’s consideration to amend Section 15.20.040 of the RPVMC to expand
Exception Category “P” to consider allowing the development of single-family
residences on the vacant non-Monks lots in Zone 2 of the Landslide Moratorium
Area.
CDD 10/31/2019 No 6/18/19 - The Administrative Draft EIR prepared by Rincon is currently
being reviewed by Staff. The Draft EIR is tentatively scheduled to be
released in July 2019.
48 91% of RPV Employees say RPV is a great place to work CM 12/31/2019
Last updated: 06/18/2019
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