CC SR 20190618 M - FY19-20 LASD Agreement RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 06/18/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to approve the Sheriff’s Law Enforcement Agreement
and Deployment Survey
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to sign the Fiscal Year 2019-20 Law Enforcement
Services Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling
Hills and Rolling Hills Estates) and the FY 2019-20 Rancho Palos Verdes
Deployment Survey with the Los Angeles County Sheriff’s Department
FISCAL IMPACT: $6,683,129.18 for the Sheriff’s general law enforcement services,
including Community Resource Team (CORE) deputies, throughout the City.
$438,347.40 is budgeted for Sheriff’s special programs, which includes $307,847.40
budgeted for six months of Preserve enforcement, and $130,500.00 in directed patrols
and traffic control.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 101-400-6110-5101 (Prof/Technical Service)
101-400-6120-5111 (Traffic Control)
101-400-6120-5112 (Coastal Area Patrol)
101-400-6120-5113 (Western Ave Patrol)
101-400-6120-5114 (Summer Evening Patrol)
101-400-6120-5115 (Supplemental Patrol)
101-400-6120-5116 (Preserve Enforcement)
ORIGINATED BY: Jacqueline Ruiz, Administrative Analyst
REVIEWED BY: Gabriella Yap, Deputy City Manager
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. RPV Contract Law Enforcement Service Level Agreement (page A-1)
BACKGROUND AND DISCUSSION:
Since its incorporation, the City has been provided law enforcement services by the Los
Angeles County Sheriff’s Department. The agreement is overseen by the Regional Law
Enforcement Committee, which meets quarterly and is made up of two councilmembers
from each of the three cities on the Peninsula that contract with the Sheriff’s
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Department. In 2014, the regional cities agreed to migrate from a variable contract
formula used to calculate the annual cost sharing of Sheriff’s services to a fixed
percentage-only formula. The formula apportions general law enforcement services
among the three cities as follows: Rancho Palos Verdes (68%), Rolling Hills (4%), and
Rolling Hills Estates (28%).
Each year, the City Council approves a Law Enforcement Services Agreement and a
Deployment Survey that stipulates the service levels and type of law enforcement
services to be provided to the City during the coming fiscal year.
Rate Increases
The City’s total expected FY 2019-20 contract cost is $6,990,976.58 for both general
law enforcement and Preserve enforcement services. This total cost is a 3% decrease
from last year’s contract, since park rangers will be used for the second half of FY 2019-
20. The cost of the contract includes unit rate increases of approximately 5% for
deputies and a 6% increase in the cost for Surveillance and Apprehension Team (SAT)
detectives and the motor deputy. Additionally, the Liability Trust Fund, which is
assessed on Sheriff’s staff costs, rose from 10.5% to 11%.
The service level remains the same as those in FY 2018-19, with the exception of the
expected mid-year transition to rangers for the Preserve. The table below breaks down
the Sheriff’s contract costs and will be discussed in more detail below.
Sheriff’s FY 2019-20 Contract Costs
General Law Enforcement
In FY 2015-16 the Council approved two deputies dedicated to Rancho Palos Verdes
initially charged at the “growth” rate, which cost $163,226, not including liability, until the
end of the fiscal year. The growth rate did not include the full overhead cost per deputy
unit. In FY 2017-18, these positions were charged at the standard rate of $257,734
annually, not including liability, which is a 57% increase from the growth rate. For FY
Deputy Sheriff Service Unit Unit Cost Total Units Total Unit Cost Liability @ 11% Total Cost with Liability
56 hour 427,104.00$ 10.7 4,570,012.80$ 502,701.41$ 5,072,714.21$
Non-Relief 277,340.00$ 1.36 377,182.40$ 41,490.06$ 418,672.46$
Non-Relief (Preserve) July-Dec 277,340.00$ 1 277,340.00$ 30,507.40$ 307,847.40$
Deputy Sheriff Service Unit (Bonus Level)
Non-Relief (includes SAT Detective) 297,689.00$ 2.04 607,285.56$ 66,801.41$ 674,086.97$
Grant Units (Non-Relief Only)-$
Deputy 187,904.00$ 1.36 255,549.44$ 28,110.44$ 283,659.88$
Supplemental Position -$
Motor Deputy 297,689.00$ 0.68 202,428.52$ 22,267.14$ 224,695.66$
Mobile ALPR on Patrol Cars 4,650.00$ 2 9,300.00$ -9,300.00$
Cost for Service Units Liability TOTAL Cost
6,299,098.72$ 691,877.86$ 6,990,976.58$
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2018-19, the rate increased by 2.57% over FY 2017-18 rates. For FY 2019-20, the rate
will increase by 4.9% over FY 2018-19 rates.
Also in FY 2015-16, the Council authorized funding for the City’s portion of a jointly-
shared Surveillance and Apprehension Team (SAT) detective. This posit ion at that time
was also filled at the growth rate of $177,846 annually, not including liability. As of FY
2017-18, the position was charged at the standard rate of $271,376 annually for each
SAT detective position, not including liability, which was a 52% increase from the growth
rate. For FY 2018-19, the rate increased by 3.67% over FY17-18 rates. For FY 2019-
20, the rate will increase by 5.8% over FY 2018-19 rates.
Preserve Enforcement
The City Council approved two deputies for enforcement in the Palos Verdes Nature
Preserve beginning in FY 2016-17, which were charged at the growth rate of $163,226
until the end of that fiscal year. Beginning in FY 2017-18, the total cost for these two
deputies dedicated to the Preserve area increased to $567,014.80, including liability.
For the FY 2018-19, the cost including liability increased to $584,235.60, which included
liability. For FY 2019-20, the cost would have increased to $615,694.80, which includes
liability and would have been an increase of 5.4% over FY 2018-19 rates.
On May 21, 2019, Staff presented to City Council an alternative cost savings staffing
method to patrol the Preserve area which would result in a cost savings of $164,700.
City Staff proposed that a total of four full-time park rangers can provide the following
service for a total of $144,800, which is for a six-month period:
7-day coverage
160 hours per week
Individual patrol
Citation authority
City Staff has notified Sheriff’s Department staff of the Council’s decision to eliminate
two full-time deputy positions dedicated for Preserve patrol and add four full-time park
rangers for Preserve patrol. The two full-time deputies will continue to provide Preserve
patrol until December 2019, when the transition to four full-time Rangers is complete. To
ensure that there will be two deputies available for this timeframe, LASD advised the
City to leave the service level agreement (Attachment A) at the current contract levels,
but is aware of our plans to cancel these services mid-year.
Community Resource (CORE) Team
The cost of the CORE Team has been divided among Rancho Palos Verdes, Rolling
Hills Estates and Rolling Hills based on the fixed regional formula. The City partially
funds its share of the two-member CORE Team using state Local Citizens’ Option for
Public Safety (COPS) funds. Until the state budget is adopted, the status of this funding
source remains uncertain. The FY 2019-20 City budget will assume that the City will
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continue to receive $100,000 in COPS funding and Staff will inform the City Council of
any changes.
Motor Deputy and ALPR Equipment
The motor deputy is part of a supplemental position that performs additional traffic
enforcement requested by the City. The other mobile Automatic License Plate Reader
(ALPR) cameras are mounted on the two City-dedicated vehicles for a total cost of
$9,300.
Special Programs
In addition to the Sheriff’s contract, the City has the ability to fund directed patrols to
address specific community issues that are outside of the regional crime and traffic-
control services provided by the Sheriff’s Department. Funding for these areas are
budgeted under Public Safety-Special Programs, rather than the Sheriff’s Program,
which funds general law enforcement services.
Staff is recommending that $130,500 be included in the FY 2019-20 Budget to provide
the following directed patrols:
Traffic Patrol ($16,000)
Coastal Area Patrol ($15,500)
Western Avenue Patrol ($8,000)
Summer Evening Patrol ($5,000)
Supplemental Patrol ($86,000)
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Direct Staff to change the service levels by increasing or decreasing
dedicated units and/or special programs
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ATTACHMENT A
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
CONTRACT CITY LAW ENFORCEMENT SERVICES
SERVICE LEVEL AUTHORIZATION (SH-AD 575)
CITY : Rancho Palos Verdes FISCAL YEAR : 2019-2020 EFFECTIVE DATE: 7/1/2019
....
Estimated Cost for Service Units: ~ -·--· ·---·· _
Estimated Total Annual Cost: $ 7,298,823.98
The terms of this Service Level Authorization (SH-AD 575} will remain in effect until a subsequent SH-AD 575 is signed and received by LASD.
Notwithstanding, annual rates shall be revised annually per Sections 8.2 and 11.3 of the MLESA.
LASD Approval By:
A/Captain Lieutenant Michael White
UNIT COMMANDER NAME SIGNATURE DATE
City Approval By:
"I certify that I am authorized to make this commitment on behalf of the City."
CITY OFFICIAL NAME SIGNATURE DATE
SH-AD S75 (REV . 04/18)
Report Prepared By:
Kristen Deschino
SERGEA NT
Processed at CLEB By:
SERGEANT
DATE
DATE
Page 1 of 3
A-1
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
CONTRACT CITY LAW ENFORCEMENT SERVICES
SERVICE LEVEL AUTHORIZATION (SH-AD 575)
DEPLOYMENT OF PERSONNEL
ATTACHMENT A
Rancho Palos Verdes Fiscal Year: 2019-2020 Effective Date: 7/1/2019 __ _;_:__..;.__:...._: __
GENERAL LAW TRAFFIC LAW
TOTAL UNITS MOTOR SAD D.B. TEAM SERVICE UNIT PURCHASED DEP LEADER EM AM PM EM AM PM
--
DEPUTY SHERIFF
Non-Relief 3.36 0.68 0.68 2
40-Hour Unit 0.00
56-Hour Unit 10.70 1.57 4.26 4.87
70-Hour Unit 0.00
Motor (Non-Relief) 0.68 0.68
DEPUTY BONUS
Non-Relief 2.04 2 .04
40-Hour Unit 0
56-Hour Unit 0
70-Hour Unit 0
GROWTH DEPUTY
Deputy 0
SAD 0
Bonus! 0
Motor (Non-Relief) 0
GRANT DEPUTY
Deputy 1.36 1.36
SAD 0
Bonus I 0
Motor (Non-Relief) 0
Routine City Helicopter Billing Agreement YES D N00
License Detail -Business License & Renewal Applications YES 0 NOD
License Detail -Acts on Violations Observed within the City YES 0 NOD
S.T.A.R. Deputy Program YES D NO 0
Other Supplemental Services YES D N00
NOTE: License Detail is billed on an hourly basis and billed monthly as service is provided.
0 0 218,974 2,381,285 0
PersonneiL_ __ o_.o_o~o---L _____ o._o_oo ____ ~ ____ 2_.o_4_o __ ~----------~----2_2_._18_2 ____ L-____ o._o_oo __ ___
Hours
Minutes
Personnel L-~~---L--~=---~--~~--
FOR CONTRACT LAW ENFORCEMENT BUREAU USE ONLY
BILLING MEMO REQUIRED AND SUBMITTED: YESD NOD
(PERSONNEL TRANSACTION REQUEST) "PTR" REQUIRED AND SUBMmED : YEsD NoD
ORGANIZATIONAL CHART REQUIRED AND SUBMmED : YES D NOD
TOTAL UNITS
ASSIGNED
3.36
0
10.7
0
0.68
2.04
0
0
0
0
0
0
0
1.36
0
0
0
DUTY STATEMENT REQUIRED AND SUBMITTED: YES D NOD
NJAD
NJAD
NJAD
NJAD
NJAD
NJAD
City Official: ____ _
SMS DEPLOYMENT CONTRACT UPDATED: YES D NOD
MINUTE PROGRAM IN RAPS UPDATED : YESD NOD Unit Commander: -----
SH-AD 575 (REV. 04/18) Page 2 of 3
A-2
START-UP VEHICLE
I
EQUIPMENT
ALPR System 5th Year
SH-AD 575 (REV . 04/18)
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
· CONTRACT CITY LAW ENFORCEMENT SERVICES
SERVICE LEVEL AUTHORIZATION (SH-AD 575)
PUBLIC SAFETY EQUIPMENT
ATTACHMENT A
CITY: Rancho Palos Verdes FISCAL YEAR: 2019-2020 -----------------------------------------------
--
•
Year 5 2 $ 4,650 .00 $ 9,300 .00
-
Total Public Safety Equipment Cost: $ 9,300.00
City Official : ___ __
Unit Commander: ___ _
Page 3 of 3
A-3
ATTACHMENT B
Fiscal Year: 2019-2020
DSSU Rates
CONTRACT CITY LAW ENFORCEMENT SERVICES AND EQUIPMENT
MASTER RATE SHEET
Liability Rate:
----
11.0%
Rank Relief Factor Annual Rate Service Code
Deputy Sheriff Non-Relief $ 277,340 310
Deputy Sheriff 40-Hour Unit $ 305,074 306
Deputy Sheriff 56-Hour Unit $ 427,104 307
Deputy Sheriff 70-Hour Unit $ 533,880 308
Special Assignment Deputy Non-Relief $ 277,340 310
Catalina Deputy Non-Relief $ 251,447 324
DSSU Bonus I Rates
Rank Relief Factor Annual Rate Service Code
--
Deputy Sheriff, Bonus I Non-Relief $ 297,689 305
Deputy Sheriff, Bonus I 40-Hour Unit $ 327,458 301
Deputy Sheriff, Bonus I 56-Hour Unit $ 458,441 302
Deputy Sheriff, Bonus I 70-Hour Unit $ 573,051 303
Growth/Grant Deputy Rates
Rank Relief Factor Annual Rate Service Code
--
Growth Deputy Generalist Non-Relief $ 187,904 335
Growth Deputy Generalist 40-Hour Unit $ 219,096 NEW
Growth Deputy Generalist 56-Hour Unit $ 306,659 NEW
Growth Deputy Generalist 70-Hour Unit $ 383,324 NEW
Growth Special Assignment Deputy Non-Relief $ 187,904 335
Growth Deputy Bonus I Non-Relief $ 204,614 336
Growth Motor Deputy Non-Relief $ 204,614 336
Grant Deputy Generalist Non-Relief $ 187,904 386
Grant Special Assignment Deputy Non-Relief $ 187,904 386
Grant Deputy Bonus I Non-Relief $ 204,614 385
Grant Motor Deputy Non-Relief $ 204,614 385
Supplemental Rates
Rank Relief Factor Annual Rate Service Code
Captain Non-Relief $ 372,948 321
Lieutenant Non-Relief $ 292,903 342
Sergeant Non-Relief $ 247,580 353
Motor Sergeant Non-Relief $ 260,980 348
Motor Deputy Non-Relief $ 297,689 305A
Watch Deputy Non-Relief $ 197,964 354
Community Services Assistant (w/ veh) Non-Relief $ 67,799 325
Community Services Assistant (w/out veh) Non-Relief $ 67,262 327
Crime Analyst Non-Relief $ 136,806 329
Custody Assistant Non-Relief $ 110,950 331
Forensic ID Specialist II Non-Relief $ 166,233 356
Information Systems Analyst I Non-Relief $ 151,728 332
Intermediate Clerk Non-Relief $ 75,027 338
Law Enforcement Technician (w/ veh) Non-Relief $ 104,538 340
Law Enforcement Technician (w/out veh) Non-Relief $ 100,525 339
Operations Assistant I Non-Relief $ 99,045 343
Operations Assistant II Non-Relief $ 123,045 344
Operations Assistant Ill Non-Relief $ 140,907 345
Secretary V Non-Relief $ 107,191 346
Security Assistant Non-Relief $ 52,874 362
Security Officer Non-Relief $ 83,761 347
Senior Information Systems Analyst Non-Relief $ 198,501 334
Station Clerk II Non-Relief $ 91,989 351
Skynight Observer Non-Relief $ 297,689 349
Supervising Station Clerk Non-Relief $ 111,223 352
Master Rate Sheet Page 5 of 6 A-4
CONTRACT CITY LAW ENFORCEMENT SERVICES AND EQUIPMENT
MASTER RATE SHEET
Vehicle & Equipment Rates
Start-Up Vehicle ___ Year Annual Rate Service Cod!!_
B/W Patrol Vehicle 2019-2020 $ 86,906.58 378
B/WTahoe 2019-2020 $ 85,155 .98 399
B/W Motorcycle 2019-2020 $ 44,988.18 381
Solid Patrol Vehicle 2019-2020 $ 81,417.79 NEW
Solid Sedan 2019-2020 $ 48,384.52 379
CSO/SSO Sedan 2019-2020 $ 64,661.60 NEW
K-9 Vehicle 2019-2020 $ 87,811.35 NEW
Equipment _ Year Annual Rate Service Code
MDC New Purchase, Data & Maintenance Year1 $ 13,142 NEW
MDC (CF-31/19) Only Initiated FY 18/19 Year 2 $ 7,771 376D
MDC Data & Maintenance Only Year3+ $ 1,685 NEW
ALPR New Install 1st Year (Syr Program) Year 1 $ 5,000 NEW
ALPR System 2nd Year Year 2 $ 4,650 NEW
ALPR System 3rd Year Year 3 $ 4,650 NEW
ALPR System 4th Year Year4 $ 4,650 NEW
ALPR System 5th Year Year 5 $ 4,650 NEW
Annual revised rates shall be readjusted annually per Sections 8.2 and 11.3 of the MLESA.
Master Rate Sheet Page 6 of 6 A-5