CC SR 20190618 H - NOC for PVIC Outdoor LightingRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 06/18/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Clerk to file a Notice of Completion
for the Point Vicente Center (PVIC) Outdoor Lighting Project.
RECOMMENDED COUNCIL ACTION:
(1) Accept the project as complete;
(2) Authorize the City Manager to execute a Notice of Completion for the project;
(3) Authorize the City Clerk to file a Notice of Completion for the project with the Los
Angeles County Registrar-Recorder’s Office;
(4) Authorize the release of the 5% construction retention payments to South Coast
Lighting & Design and California Street Lighting if no claims are filed within 35 days
after recordation;
FISCAL IMPACT: None
Am ount Budgeted: $145,500
Additional Appropriation: None
Account Number(s): 211-400-8411-8403
Street Lighting – 1911 Act / Parks Improvements
ORIGINATED BY: James S. O’Neill, Engineering Assistant
REVIEWED BY: Elias Sassoon, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Notice of Completion for South Coast Lighting and Design (page A-1)
B. Notice of Completion for California Street Lighting (page B-1)
BACKGROUND AND DISCUSSION:
On September 4, 2018, the City awarded contracts to South Coast Lighting and Design
(South Coast) and California Street Lighting for design and installation of outdoor lighting
at the Point Vicente Interpretive Center (PVIC).
Work was initially completed on November 27, 2018, which included the following:
replacement of 44 existing AC-powered bollard incandescent lights with solar-
powered, LED (Light Emitting Diode) bollard lights
installation of 4 additional solar-powered, LED bollard lights
installation of 3 new double-arm pole, solar-powered, LED lights in the main
parking lot
1
installation of 2 new single-arm pole, solar-powered, LED lights in the overflow
parking lot
installation of 1 new single-arm pole, solar-powered, LED light at the back
entrance to the building
replacement of 3 monument floodlights with LED fixtures at the exterior of the
building
Upon initial completion, Staff concluded that the solar-powered bollard lights did not
provide sufficient light at the entrance steps to the facility and began discussions with
South Coast to increase lighting at the entrance steps.
After lengthy discussions and numerous site visits, staff and South Coast agreed to
increase the scope of work to include:
relocating two of the four bollards to locations closer to the face of the upper steps
replacing all four bollards by the steps with taller, AC-powered bollard lights
install a new double-arm pole, with two, solar powered, LED fixtures (like the
fixtures in the main parking lot)
South Coast offered to provide the double-arm pole and associated fixtures, and install a
new decorative sign pole and decorative sign frames at no cost to the City, with all other
costs associated with the additional work (of relocating two bollard locations and installing
AC-powered bollards by the steps) covered by the contingency amount of their contract.
The additional work was completed to Staff’s satisfaction on Thursday, May 23, 2019.
Final Contract Amounts
Original Contract Amount Final Contract Amount
South Coast Lighting & Design $96,500 $99,785.68
California Street Lighting $44,500 $44,500
Project Contingency $4,500 Included in South Coast final amount
$145,500 $144,285.68
CONCLUSION:
California Street Lighting, in conjunction with South Coast Lighting and Design, has
completed work as directed in accordance with the construction contract. Staff
recommends that the City Council accept the work as complete, and direct the City Clerk
to file a Notice of Completion.
2
To be recm·ded with County Recorde•·
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204-Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows :
Project title or description of work:
PVIC Outdoor Lighting Project
Date of completion: June 18, 2019
Nature of owner: City of Rancho Palos Verdes (RPV) -Public Works Department
Interest or estate of owner: OWned by the City of RPV in fee simple absolute
Address of owner: 30940 Hawthorne Boulevard, Rancho Palos Verdes, CA 90275
Name of contractor: South Coast Lighting & Design
Address of contractor: 1101 Via Callejon, Suite 200, San Clemente, CA 92673
31501 Palos Verdes Drive West, RPV, CA 90275 Street address or legal description of site:
Dated:
---------------------------
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title: Doug Willmore, City Manager
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and cone ct.
Executed at Rancho Palos Verdes , California on--------(Date)
By:
Title: Emily Colborn, City Clerk
Revised 05/2019
A-1
B-1
To be recm·ded with County Recorde•·
within 15 days after completion.
No recording fee.
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
Attn: City Clerk
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
AND WHEN RECORDED MAIL TO:
Same as above
THIS SPACE FOR RECORDERS USE ONLY
NOTICE OF COMPLETION
(CA Civil Code 9204-Public Works)
Notice is hereby given by the undersigned owner, a public entity of the State of California, that a
public work of improvement has been completed, as follows :
Project title or description of work:
PVIC Outdoor Lighting Project
Date of completion: June 18, 2019
Nature of owner: City of Rancho Palos Verdes (RPV) -Public Works Department
Interest or estate of owner: OWned by the City of RPV in fee simple absolute
Address of owner: 30940 Hawthorne Boulevard, Rancho Palos Verdes, CA 90275
Name of contractor: California Street Lighting
Address of contractor: 3200 Guasti Road, Suite 100, Ontario, CA 91761
31501 Palos Verdes Drive West, RPV, CA 90275 Street address or legal description of site:
Dated:
---------------------------
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
Owner: City of Rancho Palos Verdes
(Name of Public Entity)
By:
Title: Doug Willmore, City Manager
I am the City Clerk of the City of Rancho Palos Verdes, the public entity which executed the foregoing
notice and on whose behalf I make this verification; I have read said notice, know its contents, and the
same is true. I certify under penalty of perjury that the foregoing is true and cone ct.
Executed at Rancho Palos Verdes , California on--------(Date)
By:
Title: Emily Colborn, City Clerk
Revised 05/2019