CC SR 20190521 02 - Preliminary Budget FY19-20RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 05/21/2019
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the Fiscal Year 2018-19 General Fund
balance and budget adjustments, the FY 2019-20 Preliminary Budget and estimated
fund balances for all funds, excluding Improvement Authorities
RECOMMENDED COUNCIL ACTION:
(1) Approve FY 2018-19 budget adjustments based on the third quarter year-end
estimates; and
(2) Review and approve recommended changes to the Preliminary FY 2019-20
Budget; and
(3) Determine that the utility users’ tax (UUT) rate of 3% continues to be a necessary
revenue source for the City’s operating and capital improvements and that the
current rate of 3% should be maintained; and
(4) Determine that the golf tax of 10% continues to be a necessary revenue source
for the City’s operating and capital improvements and that the current rate of
10% should be maintained.
FISCAL IMPACT: The Preliminary Citywide FY 2019-20 Budget includes total
revenues of almost $39.2 million and total expenditures of almost $45.2 million,
excluding transfers and Improvement Authorities. Total proposed General Fund
revenues are $31.4 million and expenditures are $26.6 million, excluding transfers.
ORIGINATED BY: Trang Nguyen, Deputy Director of Finance
REVIEWED BY: Deborah Cullen, Director of Finance
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. FY 2019-20 Preliminary Budget Summary (page A-1)
B. Capital Improvement Funding Sheet (page B-1)
C. New Capital Project Description (page C-1)
D. Budget Adjustments at Third Quarter (page D-1)
BACKGROUND AND DISCUSSION:
FY 2018-19 General Fund Balance:
During the March 13, 2019, Budget Workshop, Staff presented the FY 2018-19 General
Fund year-end estimated revenues and expenditures as of mid-year, and estimated an
ending fund balance at June 30, 2019, of approximately $17.6 million. After applying the
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City Council’s 50% reserve policy, the General Fund was estimated to have an excess
unrestricted fund balance of almost $4 million.
Based on the actual revenues and expenditures as of the end of the third quarter
(March 31, 2019), Staff is estimating the General Fund will end the year with
approximately $18.1 million in fund balance, an increase of almost $580,000 from the
mid-year projection. The net increase in fund balance is primarily from the reduction in
expenditures of almost $570,000. Currently, revenues are estimated to end the year
slightly off target by $240,000. Transfers out to CIP will also decrease by $250,000 due
to a projected decrease in TOT revenue.
In addition to the change in year-end estimates, Staff also recommends budget
adjustments (to align with the year-end estimates) to the General Fund expenditures,
along with inter-fund transfers from Federal Grants to the Capital Improvement
Program, and State Grants to Proposition A for reimbursements received for projects
that were completed in prior years. Below is a summary of all budget adjustments:
General Fund Expenditures: decrease by $914,700
Federal Grant Transfers Out: increase by $771,318
Capital Improvement Program Transfers In: increase by $771,318
State Grant Transfers Out: increase by $300,000
Proposition A for PVIC Transfers In: increase by $300,000
Please refer to Attachment D for the full details.
The excess unrestricted fund balance will increase by about $850,000 to approximately
$4.8 million. The increase in excess unrestricted fund balance is a combination of a
$570,000 increase in the fund balance and a reduction of $280,000 in the 50% reserve
based on reducing the budgeted expenditures. The table below summarizes the
estimated fund balance for General Fund at June 30, 2019.
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Table 1 – General Fund Balance, Year-end Estimates Projected at Third Quarter
(March 31)
Staff will prepare an unaudited FY 2018-19 year-end report for the City Council in
December and a final report after the annual financial audit is complete in January
2020.
FY 2019-20 Preliminary Budget:
Staff has prepared the FY 2019-20 General Fund Preliminary Budget based on City
Council direction received at the Budget Workshop on March 13, 2019. The City
Council directed Staff to identify savings across the board from all departments and
categories. The General Fund revenues and expenditures presented at this workshop
were $31.8 million and $27.7 million (excluding transfers), respectively. The
expenditures presented at the workshop included over $900,000 in savings in various
categories. The table below summarizes the savings presented.
18-19 Adopted Additional 18-19 Revised Year-end
Budget Appropriation Budget Estimates
at 3rd Qtr.
Beginning Fund Balance - 7/1/18 18,078,960 - 18,078,960 18,078,960
Add: Revenues 30,923,100 - 30,923,100 30,759,600
Add: Transfers In 220,000 - 220,000 220,000
Subtotal 49,222,060 - 49,222,060 49,058,560
Less: Expenditures (27,424,900) (904,900) (28,329,800) (26,594,528)
Less: Transfers Out CIP (4,519,700) - (4,519,700) (4,272,000)
Less: Transfers Out Misc.(45,000) - (45,000) (45,000)
Subtotal (31,989,600) (904,900) (32,894,500) (30,911,528)
Estimated Ending Fund Balance - 6/30/19 17,232,460 - 16,327,560 18,147,032
Reserve Policy (50% of budgeted expenditures)13,712,450 - 14,164,900 13,297,264
Excess Reserve 3,520,010 - 2,162,660 4,849,768
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Table 2 – General Fund Budget savings presented at the March Budget Workshop
In addition to the savings in the table above, the executive team has identified over $1.2
million in expenditure savings in the FY 2019-20 General Fund Preliminary Budget. The
table below summarizes the additional savings of $1.2 million for a combined reduction
in the expenditures of almost $2.2 million. The revised expenditure budget (excluding
transfers) is now $26.6 million, or $30.7 million when including transfers.
Savings/Changes Presented at the Budget Workshop
FY 2019-20
Amount
Increase in personnel costs (COLA, merit, pension costs, and health
insurance)432,700.00$
Sheriff Contract increases 410,800.00$
Increase in General Liability Insurance Premium 67,000.00$
Reductions in Funded Positions (114,100.00)$
Reduction in transfer to CIP (410,800.00)$
Savings in professional/technical services (358,700.00)$
Savings from one-time expenses (533,600.00)$
Savings in misc. expenses (150,000.00)$
Savings in equipment replacement charges due to an overfunded level (132,300.00)$
Savings in supplies and repair/maintenance (150,400.00)$
Total Savings/Changes (939,400.00)$
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Table 3 – Additional savings/changes proposed for the FY 2019-20 Preliminary General
Fund Budget
Table 4 – Funded Full-Time Equivalent (FTE) positions by fiscal year and position
status
Additional Savings/Changes Proposed for the Preliminary Budget
FY 2019-20
Amount
Transfer of utility expenses from Gas Tax Fund 182,600.00$
Reductions in Funded Positions (802,100.00)$
Decrease transfers to CIP - estimated TOT reduction (71,000.00)$
Reduction from Sheriff Contract - 2% reduction from estimates (154,500.00)$
Reduction from General Liability Insurance Premium (37,500.00)$
Savings in professional/technical services (75,000.00)$
Savings in supplies and other non-personnel accounts (39,200.00)$
Savings in equipment replacement charges due to an overfunded level (83,800.00)$
Savings in Preserve Public Safety (164,700.00)$
Total Savings/Changes Included in the Preliminary Budget (1,245,200.00)$
TOTAL COMBINED SAVINGS/CHANGES (2,184,600.00)$
Status FY 2018-19 FY 2019-20
Full-Time 70 66
Part-Time 35 29
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Table 5 – Summary-General Fund Expenditure Budget Changes - FY 2018-19 vs.
Preliminary FY 2019-20 Budget
As shown in the table above, the FY 2018 -19 General Fund operating budget, including
transfers, totals $32.9 million. Based on the reductions proposed for FY 2019-20, the
General Fund preliminary operating budget including transfers totals $30.7 million, a
reduction of almost $2.2 million, including transfers, or $1.7 million, excluding transfers.
Staff also reduced revenue by almost $400,000 to $31.4 million for the Preliminary
Budget. The reduction is in transient occupancy tax (TOT), license and permits, and
property tax based on the most current information and actual performance at the end
of the third quarter.
Based on the updated revenue estimates and identified potential expenditure savings,
the estimated General Fund balance at June 30, 2020 is anticipated to be $19.1 million
compared to the estimate of $17.7 million presented at the March budget workshop, an
improvement of $1.4 million. Additionally, based on the reduction in expenditures, the
50% reserve calculation is reduced by almost $600,000 for a total reduction of almost
$2 million.
Overall, the proposed budget savings included in the Preliminary Budget result in an
increase to the estimated FY 2019-20 excess unrestricted surplus from $3.8 to $5.8
million at year-end.
FY 2018-19
Current Budget
FY 2019-20
Preliminary Budget
Increase/
(Decrease)
Salaries 7,909,800.00 7,710,100.00 (199,700.00)
Benefits 2,918,100.00 2,933,800.00 15,700.00
Legal Services 925,000.00 905,000.00 (20,000.00)
Sheriff Contract 6,318,500.00 6,540,000.00 221,500.00
Preserve 584,200.00 309,500.00 (274,700.00)
Prof/Tech 4,203,600.00 3,346,400.00 (857,200.00)
Repairs 2,341,500.00 2,627,800.00 286,300.00
Supplies 1,041,300.00 643,700.00 (397,600.00)
Training/Conf.379,400.00 346,500.00 (32,900.00)
Misc. Expense 1,708,300.00 1,230,100.00 (478,200.00)
Total Savings, not including transfers 28,329,700.00 26,592,900.00 (1,736,800.00)
Transfers out 4,564,700.00 4,116,900.00 (447,800.00)
Total Savings, including transfers 32,894,400.00 30,709,800.00 (2,184,600.00)
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The total General Fund revenues and expenditures in the tables below reflect all the
recommended changes to the FY 2019-20 Preliminary Budget.
Table 6 – General Fund Balance-Preliminary vs. Budget Workshop
FY 2019-20 FY 2019-20
Budget Preliminary
Workshop Budget
Beginning Fund Balance - 7/1/19 17,572,051 18,147,032
Add: Revenues 31,814,000 31,423,400
Add: Transfers In 275,000 275,000
Subtotal 49,661,051 49,845,432
Less: Expenditures (27,767,100) (26,592,900)
Less: Transfers Out CIP (4,047,900) (3,976,900)
Less: Transfers Out Misc.(140,000) (140,000)
Subtotal (31,955,000) (30,709,800)
Estimated Ending Fund Balance - 6/30/20 17,706,051 19,135,632
Reserve Policy (50% of budgeted expenditures)13,883,550 13,296,450
Excess Reserve 3,822,501 5,839,182
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The table below summarizes how one-time and recurring revenues will offset one-time
and recurring expenditures as directed per City Council Policy No. 45.
Table 7 – General Fund Recurring vs. One-time Revenues and Expenditures
Revenue Type Recurring One-time Total
Property Tax 13,975,500 13,975,500
Sales Tax 2,529,000 2,529,000
TOT 5,541,300 5,541,300
Franchise taxes 2,044,400 2,044,400
UUT 1,942,300 1,942,300
Business License & Golf Tax 1,299,300 1,299,300
Charges for services 2,264,800 2,264,800
Other revenue 1,717,700 109,000 1,826,700
Green Hills Settlement 90,000
Miscellaneous revenues 19,000
TOTAL REVENUES 31,314,300 109,000 31,423,300
Expenditure by Program Recurring One-time Total
City Council 123,200 - 123,200
City Attorney 925,000 - 925,000
Public Safety/Law Enforcement 7,300,200 - 7,300,200
City Administration 3,493,200 - 3,493,200
Finance 1,641,300 1,641,300
Community Development 3,692,900 - 3,692,900
Public Works 5,257,100 - 5,257,100
Recreation & Parks 2,862,200 - 2,862,200
Non-department 1,297,800 - 1,297,800
TOTAL EXPENDITURES 26,592,900 - 26,592,900
STRUCTURAL SURPLUS/(DEFICITS) 4,721,400 109,000 4,830,400
Transfers in 275,000 - 275,000
Transfers out 4,116,900 - 4,116,900
SURPLUS/(DEFICITS) 879,500 109,000 988,500
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Capital Improvement Program
The City Council held a budget workshop for the Capital Improvement Program on April
10, 2019. At this meeting, Staff provided an update of all projects in process, presented
the City Council with new projects and provided an estimated fund balance for all
relevant funds.
As presented to the City Council, there are fourteen (14) projects scheduled to be
completed by June 30, 2019. The table below shows the actual expenditures and
estimated balances at the year-end. Any remaining balance from these projects will go
back to the respective funds for future projects.
Table 8 – Completed Projects
Project Fund
FY 18-19
Current
Budget
FY 18-19
Actuals @
4/15/19
FY 18-19
Encum @
4/15/19
Balance @
4/15/19
Palos Verdes Drive South (PVDS)
Landslide
Annual Portuguese Bend Landslide
Area Resurfacing Program 215 - Prop C 600,000 95,669 504,331 -
Total PVDS Landslide 600,000 95,669 504,331 -
Park Sites
Coastal Bluff Fence Replacement
Program
330 - CIP
Reserve 417,137 216,621 - 200,516
PVIC Parking Lot Lighting Project 211 - 1911 145,500 142,609 8,651 (5,760)
Hesse Parking Lot & Lighting
Improvements Project - Conceptual
Design
330 - CIP
Reserve 75,000 11,700 13,300 50,000
Signage Program 330 - CIP 249,000 102,005 146,995 -
Total Park Sites 886,637 472,935 168,946 244,756
Public Buildings
PVIC Exhibit Replacement/Renovation 228 - Donor
Restricted 245,409 135,388 20,137 89,884
PVIC Exhibit Replacement/Renovation 332 - State
Grants 144,320 139,581 4,739 -
Total Public Buildings 389,729 274,970 24,875 89,884
Right of Way and Traffic Control
Devices
Pavement Management Program
Triennial Update
330 - CIP
Reserve 120,000 47,380 72,620 -
Sidewalk Repair and Replacement
Program
220 -
Measure R 250,000 172,787 58,060 19,153
Hawthorne Blvd. Beautification -
Design
330 - CIP
Reserve 200,000 9,000 42,000 149,000
Community Development Block Grant
(CDBG) Projects 310 - CDBG 1,235 1,235 - -
Arterial Fences and Walls- Hawthorne
Blvd. Removal Program (Phase 1)
330 - CIP
Reserve 257,185 257,185 - (0)
PVDW Median Beautification Project 212 - 623,544 553,133 14,504 55,907
Residential Street Rehabilitation
Program Areas 3&4 Design
330 - CIP
Reserve 500,000 20,880 478,429 691
Total R/W and TCD 1,951,964 1,061,600 665,614 224,750
Storm Water System - Stormwater
Quality
Storm Drain Deficiency Improvement
(PVDS at Peppertree Dr. and
Hawthorne Blvd.) -- Design
330 - CIP
Reserve 250,000 1,232 243,519 5,249
Total Storm Water Quality 250,000 1,232 243,519 5,249
4,078,330 1,906,405 1,607,285 564,639 Total of Completed Projects
FY 18-19 Capital Budget
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There are twenty (20) projects started during the fiscal year that are not expected to be
complete by June 30, 2019. Unspent budget and purchase orders will be taken back to
the City Council in November for approval to be carried forward into FY 2019-20. See
Table 8 below.
Table 9 – Ongoing Projects
Project Fund
FY 18-19
Current
Budget
FY 18-19
Actuals @
4/15/19
FY 18-19
Encum @
4/15/19
Balance @
4/15/19
Abalone Cove Sanitary Sewer
Maintenance System
Abalone Cove Sanitary Sewer System
Rehabilitation Program
225 - Abalone Cove
Sewer District 250,000 - 48,005 201,995
Total Abalone Cove Sanitary
Sewer Maintenance System 250,000 - 48,005 201,995
Palos Verdes Drive South (PVDS)
Landslide
PVDS Realignment - East End 330 - CIP Reserve 150,000 - 121,086 28,914
Portuguese Bend Landslide
Remediation 330 - CIP Reserve 522,316 62,136 424,080 36,100
Total PVDS Landslide 672,316 62,136 545,166 65,014
Park Sites
Hesse Athletic Field Improvement
Project 330 - CIP Reserve 450,000 21,239 7,061 421,700
Total Park Sites 450,000 21,239 7,061 421,700
Public Buildings
Ladera Linda Community Center 334 - Quimby 616,509 31,810 566,093 18,606
Civic Center Master Plan 330 - CIP Reserve 227,300 12,489 41,379 173,432
Citywide ADA Transition Plan and
Implementation 330 - CIP Reserve 305,137 - 143,450 161,687
Total Public Buildings 1,148,946 44,299 750,922 353,725
Right of Way and Traffic Control
Devices
Western Av Traffic Congestion
Improvements 220 - Measure R 300,000 99,999 200,001
Arterial Fences and Walls Standards -
Citywide (Phase 2)330 - CIP Reserve 25,000 25,000 -
Residential Street Rehabilitation
Program Area 7 Construction 330 - CIP Reserve 301,229 81,566 3,672 215,991
Residential Street Rehabilitation
Program Area 8 Construction 330 - CIP Reserve 1,920,977 1,268,603 320,293 332,081
Residential Street Rehabilitation
Program Area 8 Construction 220 - Measure R 2,000,000 2,000,000 -
Citywide Street Light Acquisition and
Smart Street Lighting System 211 - 1911 Act 1,377,776 49,984 1,200,241 127,551
Western Avenue ALPR Project -
Phase 1 330 - CIP Reserve 130,000 9,800 20,000 100,200
Transit Improvement - Bus
Turnout/Stations - Design 216 - Prop A 50,000 29,379 19,581 1,040
Traffic/Transportation Improvements 215 - Prop C 500,000 - 60,000 440,000
ADA Improvements - Area 1 310 - CDBG 211,279 13,759 169,734 27,786
ADA Improvements - Area 9 310 - CDBG 149,582 16,558 29,249 103,775
Total R/W and TCD 6,965,843 3,469,648 1,947,769 1,548,426
Storm Water System - Stormwater
Quality
Connector Pipe Screens Project (SM
Bay Prop. 84 Program)330 - CIP Reserve 446,118 44,033 416,585 (14,500)
Connector Pipe Screens Project (SM
Bay Prop. 84 Program)332 - State Grants 600,000 600,000 -
Total Storm Water Quality 1,046,118 44,033 1,016,585 (14,500)
Trails
Conestoga Trail Connection 334 - Quimby 113,758 1,505 8,833 103,420
Total Trails 113,758 1,505 8,833 103,420
10,646,981 3,642,862 4,324,340 2,679,780 Total of Ongoing Projects
FY 18-19 Capital Budget
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As shown in Table 9 below, the six (6) of fifteen (15) new projects the City Council
approved that are scheduled for FY19-20 total slightly over $3.9 million. These projects
had been reviewed and scored by the Infrastructure Management Advisory Committee
(IMAC) and also shared with the Planning Commission for consistency with the General
Plan. Additional details for each project can be found in Attachment B.
Table 10 – New Capital Improvement Projects
As shown in Table 10 below, there are three (3) continuing projects that the City Council
approved for funding in FY 2019-20.
Table 11 – Continuing Capital Improvement Projects
Project Fund FY 19-20
PVIC Park Improvements - Master
Plan 330 - CIP Reserve 50,000
Public Signs Replacement Program 330 - CIP Reserve 250,000
Bayend Drive Catch Basin Inlets and
Storm Sewer Lateral 330 - CIP Reserve 42,000
Storm Drain Point Repair (Marguerite
Drive & Via Colinita)330 - CIP Reserve 700,000
Crest Road to Crestridge Canyon
Storm Drain Project -- Design 330 - CIP Reserve 140,000
Storm Drain Deficiency Improvement
(PVDS at Peppertree Dr. and
Hawthorne Blvd.) -- Construction
330 - CIP Reserve 2,750,000
3,932,000 Total Preliminary FY 2019-20 Budget
Project Fund FY 19-20
Hesse Parking Lot & Lighting
Improvements Project - Design &
Construction
330 - CIP Reserve 825,000
Western Avenue ALPR Project -
Phase 2 330 - CIP Reserve 430,000
Transit Improvement - Bus
Turnout/Stations - Construction 216 - Prop A 450,000
1,705,000 Total Preliminary FY 2019-20 Budget
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The projects listed below were approved last year during the approval of the 5-year CIP
process. These projects are predominately annual maintenance projects and a majority
of them are funded through Special Revenue funds that are restricted in purpose.
Table 12 – Existing Capital Improvement Projects Approved as part of the 5-year Plan
Project Fund FY 19-20
Abalone Cove Sanitary Sewer System
Rehabilitation Program
225 - Abalone Cove
Sewer District 450,000
PVDS Realignment - East End 330 - CIP Reserve 1,000,000
Annual Portuguese Bend Landslide
Area Resurfacing Program 215 - Prop C 640,000
Coastal Bluff Fence Replacement
Program 330 - CIP Reserve 200,000
Citywide ADA Transition Plan and
Implementation 330 - CIP Reserve 150,000
Sidewalk Repair and Replacement
Program 220 - Measure R 250,000
Hawthorne Blvd. Beautification -
Construction 202 - Gas Tax 1,300,000
Crenshaw Blvd - Arterial Roads
Rehab Project -- Design 202 - Gas Tax 200,000
Community Development Block Grant
(CDBG) Projects 310 - CDBG 150,600
Arterial Fences and Walls Standards -
Citywide Design (Phase 2)330 - CIP Reserve 75,000
Residential Street Rehabilitation
Program Areas 1 Design 220 - Measure R 450,000
Residential Street Rehabilitation
Program Areas 3&4 Construction 330 - CIP Reserve 3,500,000
8,365,600 Total Preliminary FY 2019-20 Budget
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In total, the Preliminary Capital Improvement Budget for FY 2019-20 is approximately
$14 million. See the summary table below.
Table 13 – Summary of FY 2019-20 Capital Improvement Budget by Fund
During the CIP budget workshop, there was discussion amongst the City Council
regarding the potential future projects listed below. At City Council direction Staff is
listing these 3 projects as Future Projects to ensure that they are highlighted and they
remain in the forefront for future planning purposes.
Table 14 – Future Capital Improvement Projects
Capital Improvement Program Fund Balance
The Capital Improvement Program Fund is estimated to end FY 2018-19 with a fund
balance of $25.4 million. The detailed capital project listing along with related project
costs, funding sources and project data sheets are attached to this report for the City
Council’s consideration. The estimated CIP fund balance at June 30, 2020, is $19.2
million less the Council Required Policy reserve of $3.0 million results in an estimated
excess surplus of $16.2.
Funding Source
FY 2019-20
Preliminary
Budget
202 - Gas Tax 1,500,000.00
215 - Proprosition C 640,000.00
216 - Proprosition A 450,000.00
220 - Measure R 700,000.00
225 - Abalone Cove Sewer District 450,000.00
310 - Community Development Block Grant 150,600.00
330 - Capital Improvement Program Reserve 10,112,000.00
TOTAL FY 2019-20 PRELIMINARY CIP BUDGET 14,002,600.00
Portuguese Bend Landslide
Remediation
Ladera Linda Community Center
Civic Center
Cost and funding source to be determined.
Cost and funding source to be determined.
Cost and funding source to be determined.
Future Projects
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Below is a summary of the estimated FY 2019-20 fund balances for the Capital
Improvement Projects Fund and Special Revenue Funds. These fund balance amounts
are based on estimated project costs, equipment needs and other non -General Fund
expenditures expected next year.
Table 15 – Capital Improvement Program and Special Revenues Fund Balance
(in millions)
Capital
Improvement
Special
Revenues
Est. Beginning Fund Balance $25.4 $13.0
Add: Revenues 0.3 7.0
Add: Transfers In 4.0 0.5
Sub-total 29.7 20.5
Less: Preliminary Capital Expenditures -8.4 -3.9
Less: Preliminary Operating Expenditures 0 -4.0
Less: Continuing Projects -1.7 0
Less: Transfers Out -0.4 -0.3
Est. Restricted Ending Fund Balance
6/30/2020 19.2 12.3
Less: Council Policy Reserve -3.0
Estimated Surplus Fund Balance $16.2
Special Revenues
Special Revenues are used to account for taxes and other revenues set aside for a
specific or restricted purposes. The City’s major special revenue funds are Gas Tax,
Proposition A, Proposition C, Measure R, and Measure M and Quimby. Most of the
funding for special revenues are designated for street maintenance, public right of way
maintenance, park upgrades, park maintenance, and transit related expenses. Staff
ensures that the special revenue funds are utilized for any qualified project before CIP
reserves are appropriated.
Equipment Replacement
The Equipment Replacement Fund (ERF) is an internal service fund that is used to
accumulate funding to replace City equipment, furniture, and vehicles at the end of the
designated life cycle. The Council policy for this fund is to maintain a fund balance
equivalent to the replacement value of all items that are at the end of their life cycle.
This fund continues to operate with a balanced budget and with an excess fund
balance, therefore Staff is recommending reducing the annual charges for equipment
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replacement from 316,100 to $100,000. Resulting from a reduction of the annual
charges in the preliminary budget by $216,100. After reducing the annual charges the
fund balance at June 30, 2020, is estimated to be $2.5 million and the replacement
value at June 30, 2020, is estimated to be $2.2 million for an excess accumulation of
$300,000. Based on this analysis the ERF will still be overfunded at the end of FY2019-
20. The expenditures scheduled for replacement in FY 2019 -20 total approximately
$700,000. Items aren’t replaced solely based on the schedule, but are reviewed by Staff
to determine their current status and need for replacement.
Table 16 – Equipment Replacement Fund Balance
(in millions)
Equipment
Replacement
Est. Beginning Fund Balance $3.1
Add: Revenues 0.1
Add: Transfers In 0
Sub-total 3.2
Less: Preliminary Operating Expenditures -0.7
Less: Transfers Out 0
Est. Restricted Ending Fund Balance
6/30/2020 2.5
Less: Council Policy Reserve -2.2
Estimated Surplus Fund Balance $0.3
Review of Utility Users Tax
Municipal Code Section 3.30.190 requires that the City Manager submit s to the City
Council analysis of the revenues derived from the Utility User Tax (UUT) annually.
Based on the needs of the City, the City Council shall determine if any modification to
the tax rate is appropriate, or if the UUT is unnecessary. The tax rate cannot be
increased without a majority vote of the residents of the City during a Municipal Election.
The current estimate of FY 2019-20 UUT revenue is approximately $1.9 million (or
approximately 6% of total General Fund revenue). Based upon the operating and
capital needs of the City, Staff recommends that the current UUT rate of 3% continues
for FY 2019-20.
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Review of Golf Tax
Municipal Code Section 3.40.140 requires a legislative review of Golf Tax every four
years, to be completed prior to the adoption of the budget prepared for the
corresponding next fiscal year. The Golf Tax ordinance directs the City Council to
determine, based on the needs of the City, if any modification to the tax rate is
necessary or if the tax should be repealed. The current estimate of FY 2019-20 Golf
Tax revenue is $0.4 million. Based upon the operating needs of the City, Staff
recommends that the current Golf Tax rate of 10% continues to be a necessary General
Fund revenue source to provide current program service levels and CIP funding.
CONCLUSION:
Currently, Staff is estimating that the General Fund will end FY 2018-19 with an excess
unrestricted surplus of $4.8 million and that surplus will increase to approximately $5.8
at the end of FY 2019-20. The Capital Improvement Fund, Equipment Replacement
Fund, and all Special Revenues Funds are estimated to end FY 2018-19 with a healthy
fund balances and will be able to support operating expenditures. Any direction from
the City Council based on the figures presented in this report will be incorporated in the
draft budget that Staff will be presenting at the City Council meeting on June 4, 2019.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Discuss and take other action related to this item.
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PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20
GENERAL FUND
PROPERTY TAXES
3102-3103 Property Tax 7,258,992 7,114,319 7,840,208 8,046,700 8,465,300 8,338,300
3107 Property Tax in Lieu of Sales 454,776 332,296 - - - -
3107 Property Tax in Lieu of VLF 4,252,415 4,432,363 4,663,495 4,899,700 5,106,900 5,106,900
3108 Redevelopment Property Tax Trust 13,689 23,668 33,760 50,300 50,300 50,300
3110 Property Transfer Tax 486,659 443,174 490,796 480,000 480,000 480,000
TOTAL PROPERTY TAXES 12,466,531 12,345,820 13,028,259 13,476,700 14,102,500 13,975,500
OTHER TAXES
3101 Golf Tax 367,881 365,259 402,732 401,400 395,200 395,200
3111 Franchise Taxes 2,044,650 1,984,878 2,128,727 2,024,900 2,024,900 2,044,400
3112 Sales and Use Tax 2,027,600 2,383,705 2,437,988 2,485,500 2,448,700 2,448,700
3113 Sales Tax - PW (PSAF)76,727 78,743 82,079 81,500 80,300 80,300
3114-3117 Utility Users Tax 1,865,682 1,775,433 1,837,690 1,921,600 1,942,400 1,942,300
3120-3121 Transient Occupancy Tax 5,196,987 5,600,867 5,615,044 5,588,200 5,762,300 5,541,300
3210 Business License Tax 811,417 904,107 887,276 904,100 938,600 904,100
TOTAL OTHER TAXES 12,390,944 13,092,992 13,391,536 13,407,200 13,592,400 13,356,300
OTHER LICENSE & PERMIT
3202 Building & Safety Permits 1,194,155 1,063,530 1,209,868 1,000,000 1,250,000 1,200,000
3203 Building & Safety Plan Check 370,775 360,349 353,155 370,000 380,000 370,000
3205 Film Permits 78,361 43,724 37,125 2,200 50,000 2,200
3206 Animal Control Fees 38,456 36,470 31,835 30,000 30,000 30,000
3207 Building & Safety Fees 1,755 1,912 858 1,100 3,500 1,100
3208 Building & Safety State Building Standard (440) 79 660 1,500 1,500 1,500
3209 Building & Safety Geology Fees 159,647 173,041 132,649 120,000 120,000 120,000
3209 Geology Fees (1,534) - - - - -
3212 Business License Penalty - - 5,784 - - -
3213 Parking Permits 310 690 330 500 500 500
3214 Parking Decals 1,286 683 665 860 800 900
3215 Plan & Zone Permits 397,592 345,749 341,424 370,000 350,000 370,000
3216 Plan - Investigation 13,658 16,165 3,076 - - -
3217 View Restoration Fees - 7,719 - - - -
3218 Plan - Misc. Fees 492 - 8,572 3,000 2,000 3,000
3218 Plan - Data Processing Fees 9,236 - - - - -
3218 Plan - Historical Data Fees 6,800 17,176 - - - -
3219 Right of Way Permits 109,743 72,142 77,689 65,000 100,000 65,000
3220 Dumpster Permits 2,450 1,078 4,018 3,600 4,000 3,600
TOTAL OTHER LICENSE & PERMIT 2,382,742 2,140,507 2,207,708 1,967,760 2,292,300 2,167,800
FINES & FORFEITURES
3501 Tow Fees 8,842 - 8,383 8,000 8,000 8,000
3502 False Alarm Fines 5,400 2,500 11,400 1,000 1,000 1,000
3503 Misc. Court Fines 165,416 140,414 91,165 88,000 88,000 88,000
4140-3504 Code Enforcement Citations - - 32,805 - - -
TOTAL FINES & FORFEITURES 179,658 142,914 143,753 97,000 97,000 97,000
RENTALS
3602 Rent - City Hall 15,867 - - - - -
3602 Rent - Rec & Parks 39,973 2,157 - - - -
5120-3602 Rent - Other Recreational Facilities - - 1,314 - - -
5130-3602 Rent - Hesse Park 43,034 52,013 15,431 40,000 40,000 40,000
5140-3602 Rent - Ryan Park 6,261 14,346 43,647 7,000 7,000 7,000
5150-3602 Rent - Ladera Linda 7,417 19,132 8,799 20,000 20,000 20,000
5180-3602 Rent - PVIC 237,471 199,233 208,603 205,000 200,000 205,000
0000-3602 Rent - Citywide 197,236 173,140 226,798 182,900 182,900 182,900
0000-3602 Other Rental Income 2,227 - - - - -
TOTAL RENTALS 549,486 460,021 504,592 454,900 449,900 454,900
INTERESTS 56,306 107,867 206,893 331,800 331,800 383,600
CHARGES FOR SERVICES
3401 Engineering Fees 26,214 2,706 198 - - -
5160-3411 Shoreline Parking Lot Fees 279,411 261,692 245,941 230,000 230,000 230,000
5120-3412 Program/Event Fees - - 5,799 - - -
5131-3412 Program/Event Fees - - 30,410 - - -
5170-3412 Program Fees 10,143 7,364 5,557 8,000 8,000 8,000
5190-3412 REACH - Program Fees 9,062 7,918 10,456 6,000 6,000 6,000
3906 Sale of Signs/Services 1,800 1,150 150 700 700 700
TOTAL CHARGES FOR SERVICES 326,630 280,830 298,511 244,700 244,700 244,700
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2019-2020
A-1
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2019-2020
INTERGOVERNMENTAL REVENUE
3301 Federal Grant Income - - 64,483 - - -
3302 Grant Income 5,178 - - - - -
3302 Motor Vehicle in Lieu 17,174 19,282 17,121 - - -
TOTAL INTERGOVERNMENTAL 22,352 19,282 81,604 - - -
OTHER REVENUE
3801 Special Fund Administration 155,800 155,800 89,700 139,700 89,700 139,700
5120-3901 Donations - Britton Memorial - 132 - - - -
5170-3901 Donations - 4th of July 10,125 - - - - -
5170-3901 Donations - Special Events - - 5,400 16,000 16,000 16,000
5180-3901 Donations - PVIC 13,117 14,166 11,667 - - -
5190-3901 Donations - REACH 2,448 2,946 372 3,000 3,000 3,000
3901 Donations - General 1,018 - 1 - - -
3902 CASP Fees 1,487 1,215 4,253 500 500 500
3904 RDA Loan Payment 126,900 177,186 117,694 175,000 215,900 175,000
3908 Successor Agency Adminstration 18,495 6,807 50,000 - - -
5180-3701 PVIC Gift Shop 121,890 26,677 136,013 120,000 120,000 120,000
1430-3999 Misc. Revenues - - 1,640 300 300 400
3999 State Mandate Cost Reimbursement 56,678 - - - - -
3999 Misc. Revenues 20,674 284,500 173,007 325,000 258,000 289,000
TOTAL OTHER REVENUE 528,632 669,429 589,747 779,500 703,400 743,600
TOTAL OPERATING REVENUE 28,903,281 29,259,662 30,452,603 30,759,560 31,814,000 31,423,400
INTER-FUND TRANSFERS
Transfer In Public Safety Grant 100,000 100,000 140,000 130,000 175,000 175,000
Transfer In Building Replacement 334 - - - - -
Transfer In Waste Reduction - Park Maintenance - - - - - -
Transfer in Measure A Maintenance 45,923 90,000 90,000 90,000 100,000 100,000
TOTAL TRANSFERS IN 146,257 190,000 230,000 220,000 275,000 275,000
TOTAL GENERAL FUND 29,049,538 29,449,662 30,682,603 30,979,560 32,089,000 31,698,400
ALL OTHER FUNDS
STATE GAS TAX FUND
INTERGOVERNMENTAL REVENUE
3304 State Gas Tax - 2103 218,649 114,879 167,001 151,549 - 364,400
3305 State Gas Tax - 2105 238,976 241,844 232,717 239,107 - 237,700
3306 State Gas Tax - 2106 144,946 145,849 144,561 145,998 - 145,100
3307 State Gas Tax - 2107 311,179 306,619 302,867 314,033 - 312,100
3308 State Gas Tax - 2107.5 6,000 6,000 6,000 6,000 - 6,000
3309 State Gas Tax - 2031 - - 197,680 677,459 - 707,100
TOTAL INTERGOVERNMENTAL REVENUE 919,750 815,191 1,050,826 1,534,146 - 1,772,400
CHARGES FOR SERVICE
3404 Sidewalk Repair 1,495 - - - - -
OTHER REVENUE
3999 Misc. Revenues 27,460 17,653 63,892 48,179 - 48,200
INTEREST
3601 Interest on Investments 5,783 6,870 918 1,800 - 1,800
TRANSFERS IN
9203 Transfer in from 1972 Act Fund 200,000 - - - - -
9211 Transfer in from 1911 Act Fund 117,000 - - - - -
9212 Transfer in from Beautification Fund 97,791 - - - - -
9213 Transfer in from Waste Reduction Fund 95,000 - - - - -
9215 Transfer in from Proposition C 526,000 - - - - -
TOTAL TRANSFERS IN 1,035,791 - - - - -
TOTAL STATE GAS TAX FUND 1,990,279 839,714 1,115,636 1,584,125 - 1,822,400
1972 ACT FUND
OTHER TAXES
3102 Assessments 259,565 260,037 - - - -
INTEREST -
3601 Interest on Investments 399 545 333 300 - 300
TOTAL 1972 ACT FUND 259,964 260,582 333 300 - 300
A-2
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2019-2020
EL PRADO FUND
OTHER TAXES
3102 Assessments 2,357 2,402 2,564 2,300 - 2,300
INTEREST
3601 Interest on Investments 89 180 345 200 - 200
TOTAL EL PRADO FUND 2,446 2,582 2,909 2,500 - 2,500
1911 ACT FUND
OTHER TAXES
3102 Assessments 605,899 632,874 659,534 606,800 - 606,800
INTEREST
3601 Interest on Investments 6,894 13,292 24,921 21,200 - 21,200
TOTAL 1911 ACT FUND 612,793 646,166 684,455 628,000 - 628,000
BEAUTIFICATION FUND
CHARGES FOR SERVICE
3405 Hauler Recycle Fee - - - - - -
INTEREST
3601 Interest on Investments 2,052 3,268 5,652 5,000 - 5,000
TOTAL EL PRADO FUND 2,052 3,268 5,652 5,000 - 5,000
WASTE REDUCTION FUND
INTERGOVERNMENTAL REVENUE
3302 State Grant - - - - - -
3302 Used Oil Payment 23,238 33,973 10,920 22,100 - 22,100
3705 Reimbursement LA County TRAP - - - - - -
TOTAL INTERGOVERNMENTAL 23,238 33,973 10,920 22,100 - 22,100
CHARGES FOR SERVICE
3406 AB 939 Fees 192,169 187,036 219,802 185,000 - 185,000
INTEREST
3601 Interest on Investments 1,834 3,144 5,281 4,600 - 4,600
TOTAL WASTE REDUCTION FUND 217,241 224,153 236,003 211,700 - 211,700
AIR QUALITY MANAGEMENT FUND
INTERGOVERNMENTAL REVENUE
3303 AB 2766 Revenue 54,096 54,963 54,916 50,000 - 50,000
INTEREST
3601 Interest on Investments 326 613 949 900 - 900
TOTAL AQMD FUND 54,422 55,576 55,865 50,900 - 50,900
PROPOSITION "C" TRANSPORTATION FUND
INTERGOVERNMENTAL REVENUE
3303 Proposition "C" Sales Tax 634,714 645,099 665,051 696,200 - 696,200
INTEREST
3601 Interest on Investments 1,968 3,835 8,257 6,200 - 6,200
TOTAL PROPOSITION "C" FUND 636,682 648,934 673,308 702,400 - 702,400
PROPOSITION "A" TRANSPORTATION FUND
INTERGOVERNMENTAL REVENUE
3303 Proposition "A" Sales Tax 764,573 776,681 802,855 839,400 - 839,400
OTHER REVENUE
3999 Misc Revenues - 1,675,000 - - - -
INTEREST
3601 Interest on Investments 1,353 8,012 26,968 10,000 - 10,000
TOTAL PROPOSITION "A" FUND 765,926 2,459,693 829,823 849,400 - 849,400
PUBLIC SAFETY FUND
INTERGOVERNMENTAL REVENUE
3302 CA Brulte (COPS)114,618 129,324 139,416 130,000 - 130,000
INTEREST
3601 Interest on Investments 278 603 1,227 1,000 - 1,000
TOTAL PUBLIC SAFETY FUND 114,896 129,927 140,643 131,000 - 131,000
A-3
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2019-2020
MEASURE "R" TRANSIT SALES TAX FUND
INTERGOVERNMENTAL REVENUE
3303 Measure "R" Sales Tax 475,932 483,294 498,787 522,200 - 522,200
INTEREST
3601 Interest on Investments 5,418 13,110 27,599 23,200 - 23,200
TOTAL MEASURE "R" FUND 481,350 496,404 526,386 545,400 - 545,400
MEASURE "M" TRANSIT SALES TAX FUND
INTERGOVERNMENTAL REVENUE
3303 Measure "M" Sales Tax - - 452,015 591,800 - 591,800
INTEREST
3601 Interest on Investments - - 1,205 300 - 300
TOTAL MEASURE "M" FUND - - 453,220 592,100 - 592,100
HABITAT RESTORATION FUND
INTERGOVERNMENTAL REVENUE
3302 State Grant Income - 6,729 433 - - -
INTEREST
3601 Interest on Investments 5,843 8,682 13,707 12,400 - 12,400
OTHER REVENUES
3999 Misc Revenues - 4,769 - - - -
TRANSFERS IN
9101 Transfer in from General Fund - - - - - -
TOTAL HABITAT RESTORATION FUND 5,843 20,180 14,140 12,400 - 12,400
SUBREGION 1 FUND
INTEREST
3601 Interest on Investments 3,080 5,307 9,364 8,100 - 8,100
CHARGES FOR SERVICE
3907 Developer Fees - - 22,716 - - -
TRANSFERS IN
9101 Transfer in from General Fund - - 41,500 41,500 - 35,000
TOTAL SUBREGION 1 FUND 3,080 5,307 73,580 49,600 - 43,100
MEASURE A FUND
INTERGOVERNMENTAL REVENUE
3303 Measure A 90,225 192,598 46,848 90,000 - 90,000
INTEREST
3601 Interest on Investments 171 295 1,184 1,100 - 1,100
TOTAL MEASURE A FUND 90,396 192,893 48,032 91,100 - 91,100
ABALONE COVE SEWER MAINTENANCE FUND
OTHER TAXES
3102 Assessments 55,670 54,836 56,578 55,100 - 55,100
CHARGES FOR SERVICE
344-60 Sewer User Fees - - - - - -
INTEREST
3601 Interest on Investments 336 786 2,856 1,900 - 1,900
TRANSFERS IN
9101 Transfer in from General Fund 80,700 208,000 208,000 - - -
9330 Transfer in from Infrastructure - - - - - 455,000
TOTAL ABALONE COVE SEWER MAINT. FUND 136,706 263,622 267,434 57,000 - 512,000
GINSBURG CULTURAL ARTS BUILDING
INTEREST
3601 Interest on Investments 338 587 1,045 900 - 900
TOTAL GINSBURG CULTURAL ARTS FUND 338 587 1,045 900 - 900
DONOR RESTRICTED DONATIONS FUND
INTEREST
3601 Interest on Investments 3,106 5,966 10,738 9,500 - 9,500
OTHER REVENUE
3901 Donations - Restricted 15,168 10,500 20,500 7,500 - -
2999-3901 Donations - City's Anniversary - - 15,000 - - -
TOTAL DONOR RESTRICTED DONATIONS FUND 18,274 16,466 46,238 17,000 - 9,500
A-4
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2019-2020
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
INTERGOVERNMENTAL REVENUE
3301 Grant Income 297,593 142,317 223,613 139,300 - 139,300
TRANSFERS IN
9101 Transfer In General Fund 12,680 - - - - -
TOTAL CDBG FUND 310,273 142,317 223,613 139,300 - 139,300
CAPITAL IMPROVEMENT FUND
INTERGOVERNMENTAL REVENUE
3301 Federal Grant 45,866 - - - - -
3302 State Grant - - - - - -
3303 Local Grant - 143,064 - - - -
TOTAL INTERGOVERNMENTAL REVENUE 45,866 143,064 - - - -
INTEREST
3601 Interest on Investments 87,808 191,721 303,781 285,500 - 285,500
OTHER REVENUE
3999 Misc Revenues - - - - -
TRANSFERS IN
9101 Transfer in from General Fund 10,221,894 4,141,397 4,526,000 4,526,000 - 3,976,900
9215 Transfer in from Prop C - - - - - -
9216 Transfer in from Prop A - - - - - -
9220 Transfer in from Measure R - - - - - -
9331 Transfer in from Federal Grants - - - - - -
9334 Transfer in from Quimby 50,000 - - - - -
9338 Transfer in from EET 200,000 - - - - -
9339 Transfer in from Measure A (Capital)- - - - - -
9340 Transfer in from TDA Article 3 - - - - - -
9501 Transfer in from Water Quality/Flood Protection - - - - - -
TOTAL TRANSFERS IN 10,471,894 4,141,397 4,526,000 4,526,000 - 3,976,900
TOTAL CAPITAL IMPROVEMENT FUND 10,605,568 4,476,182 4,829,781 4,811,500 - 4,262,400
FEDERAL GRANTS
INTERGOVERNMENTAL REVENUE
3301 Federal Grant - - 1,235,012 452,800 - 452,800
INTEREST
3601 Interest on Investments - - 6,799 1,000 - 1,000
TOTAL FEDERAL GRANTS FUND - - 1,241,811 453,800 - 453,800
STATE GRANTS
INTERGOVERNMENTAL REVENUE
3302 State Grant - - - 600,000 - 600,000
INTEREST
3601 Interest on Investments - - - - - -
TOTAL STATE GRANTS FUND - - - 600,000 - 600,000
QUIMBY FUND
CHARGES FOR SERVICE
3907 Quimby Developer Fee 1,074,511 50,929 38,223 51,000 - -
9330 Transfer in Capital Improvement Fund - - - - - -
INTEREST
3601 Interest on Investments 7,686 16,505 21,048 22,000 - 22,000
TOTAL QUIMBY FUND 1,082,197 67,434 59,271 73,000 - 22,000
CITY LOW-MOD INCOME HOUSING FUND
INTEREST
3601 Interest on Investments 196 764 1,770 1,500 - 1,500
OTHER REVENUES
3999 Misc Revenues 33,261 36,860 - 43,200 - 43,200
PROPERTY TAX
3108 Redevelopment Property Tax Trust 12,999 5,917 14,712 - - -
TOTAL CITY LOW-MOD INCOME HOUSING FUND 46,456 43,541 16,482 44,700 - 44,700
A-5
PROJECTED PROJ BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20
CITY OF RANCHO PALOS VERDES
STATEMENT OF REVENUES - ALL FUNDS
FISCAL YEAR 2019-2020
AFFORDABLE HOUSING PROJECTS FUND
INTEREST
3601 Interest on Investments 2,167 4,034 7,457 6,200 - 6,200
CHARGES FOR SERVICE
3907 Developer Fees - - 221,818 - - -
OTHER REVENUES
3999 Misc Revenues 2,778 - - - - -
TOTAL AFFORDABLE HOUSING PROJECTS FUND 4,945 4,034 229,275 6,200 - 6,200
ENVIRONMENTAL EXCISE TAX (EET)
CHARGES FOR SERVICE
3907 EET Developer Fee 66,450 95,991 156,065 113,000 - -
9330 Transfer in Capital Improvement Fund - - - - -
INTEREST
3601 Interest on Investments 1,161 1,899 4,655 3,800 - 3,800
TOTAL QUIMBY FUND 67,611 97,890 160,720 116,800 - 3,800
TDA ARTICLE 3 - SB 821 BIKEWAY FUND
INTEREST
3601 Interest on Investments - - - - - -
OTHER REVENUE
3999 Misc Revenue - - - - - -
INTERGOVERNMENTAL REVENUE
3303 TDA Article 3 - SB 821 - - 82,500 34,500 - 34,500
TOTAL TDA ARTICLE 3 FUND - - 82,500 34,500 - 34,500
WATER QUALITY/FLOOD PROTECTION FUND
INTEREST
3601 Interest on Investments 20,662 35,274 28,934 - - -
CHARGES FOR SERVICES
3402 Storm Drain User Fees 1,384,897 14,436 - - - -
INTERGOVERNMENTAL REVENUE
3302 State Grant Income - - - - - -
TOTAL WATER QUALITY FUND 1,405,559 49,710 28,934 - - -
EQUIPMENT REPLACEMENT FUND
CHARGES FOR SERVICE
392-10 Sales of Surplus Property - - - - - -
3803 Interfund Charges 332,700 82,050 300,900 - - 84,800
TOTAL CHARGES FOR SERVICE 332,700 82,050 300,900 - - 84,800
TRANSFERS IN
9214 Transfer in from AQMD - - - - - -
INTEREST
3601 Interest on Investments 11,634 19,164 29,919 26,300 - 26,300
TOTAL EQUIPMENT REPLACEMENT FUND 344,334 101,214 330,819 26,300 - 111,100
EMPLOYEE BENEFITS FUND
CHARGES FOR SERVICE
3802 Employee Benefit Charges 2,166,924 - - - - -
INTEREST
3601 Interest on Investments 2,330 - - - - -
TOTAL EMPLOYEE BENEFITS FUND 2,169,254 - - - - -
TOTAL OTHER FUNDS REVENUES 21,428,885 11,248,376 12,377,908 11,836,925 - 11,887,900
TOTAL CITY REVENUES 50,478,423 40,698,038 43,060,511 42,816,485 32,089,000 43,586,300
A-6
PROJECTED PROP. BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20
TRANSFERS OUT 10,352,274 4,387,397 4,813,500 4,317,000 4,187,900 4,116,900
CITY COUNCIL 119,331 139,806 107,310 118,823 122,900 123,200
CITY ATTORNEY 1,049,278 1,173,168 1,184,798 1,200,674 925,000 925,000
PUBLIC SAFETY
Sheriff 4,792,928 5,451,056 6,108,698 6,318,500 6,694,500 6,540,000
Special Programs 110,754 821,653 1,028,469 952,348 926,600 760,200
TOTAL PUBLIC SAFETY 4,903,682 6,272,709 7,137,167 7,270,848 7,621,100 7,300,200
CITY ADMINISTRATION
City Manager 885,212 783,077 872,497 814,997 793,100 778,000
City Clerk 637,521 484,381 595,565 439,183 846,600 711,100
Community Outreach 75,344 74,448 74,465 69,800 75,100 75,100
Emergency Preparedness 195,636 161,607 145,801 159,176 166,900 165,700
RPVtv 221,837 169,004 203,701 238,400 254,400 252,500
Personnel 388,905 364,246 373,704 340,278 383,300 391,900
Risk Management 589,889 - - - - -
Information Technology - Data 876,156 889,924 1,012,124 1,024,982 1,103,600 1,003,900
Information Technology - Voice 96,117 100,933 93,138 95,000 115,000 115,000
TOTAL CITY ADMINISTRATION 3,966,617 3,027,620 3,370,995 3,181,816 3,738,000 3,493,200
FINANCE
Finance 1,243,420 1,265,590 1,349,974 1,502,403 1,645,900 1,641,300
TOTAL FINANCE 1,243,420 1,265,590 1,349,974 1,502,403 1,645,900 1,641,300
NON-DEPARTMENT
Non-departmental 237,778 2,400,364 1,166,153 1,184,994 1,325,200 1,297,800
TOTAL NON-DEPARTMENT 237,778 2,400,364 1,166,153 1,184,994 1,325,200 1,297,800
COMMUNITY DEVELOPMENT
Administration 547,072 683,596 706,700 713,500
Planning 1,269,390 1,322,813 688,279 971,327 1,006,100 908,700
Building & Safety 762,358 773,627 791,009 937,045 1,075,100 1,074,300
Code Enforcement 160,856 116,264 183,129 226,227 272,300 267,200
View Restoration 289,446 302,403 394,012 324,820 389,900 389,200
NCCP - - 16,870 25,000 50,000 50,000
Geology 137,100 148,448 115,578 115,000 150,000 150,000
Animal Control 115,235 99,932 115,847 100,000 140,000 140,000
TOTAL COMMUNITY DEVELOPMENT 2,734,385 2,763,487 2,851,796 3,383,015 3,790,100 3,692,900
PUBLIC WORKS
Public Works Administration 2,234,405 2,175,728 2,157,495 2,335,191 2,523,300 2,090,400
Traffic Management 113,729 391,742 485,705 642,000 294,500 294,500
Storm Water Quality 299,740 230,695 310,929 533,200 513,000 509,000
Building Maintenance 501,709 448,843 597,137 567,100 643,400 643,400
Parks Maintenance 622,000 757,000 757,000
Street Landscape Maintenance 425,073 531,500 - 181,000
Trails & Open Space Maintenance 818,498 838,107 935,465 684,385 641,000 646,800
Vehicles Maintenance - 418 40,694 47,500 69,000 69,000
Sewer Maintenance 16,740 951 1,554 35,000 66,000 66,000
TOTAL PUBLIC WORKS 3,984,821 4,086,484 4,954,052 5,997,876 5,507,200 5,257,100
RECREATION AND PARKS
Recreation Administration 906,415 873,450 1,042,368 1,155,673 1,062,600 1,042,600
Other Recreational Facilities 523,080 166,130 34,650 54,581 36,300 1,500
Fred Hesse Jr. Park - 158,196 215,126 203,590 221,200 209,600
Robert E. Ryan Park - 99,820 83,568 87,380 127,100 106,900
Ladera Linda Community Center - 75,109 76,440 94,367 100,900 91,100
Abalone Cove Shoreline Park - 91,173 139,626 153,446 172,600 143,500
Special Events and Programs 127,484 146,374 188,264 206,875 252,700 249,200
Point Vicente Interpretive Center 386,052 447,107 471,653 520,231 556,500 540,900
REACH 41,946 39,683 64,370 66,641 107,200 78,000
Support Services 57,441 74,468 40,978 28,340 24,500 24,400
City Run Sports - - 5,659 9,231 11,600 5,100
Contract Classes - - 21,649 - 55,000 55,000
Volunteer Program - - - - 7,800 7,800
Eastview - - 4,952 9,700 81,100 65,100
Open Space Management - 3,592 104,013 164,024 274,600 241,500
TOTAL RECREATION & PARKS 2,042,418 2,175,102 2,493,316 2,754,079 3,091,700 2,862,200
TOTAL GENERAL FUND 29,390,584 27,691,727 29,429,061 30,911,528 31,955,000 30,709,800
CITY OF RANCHO PALOS VERDES
STATEMENT OF EXPENDITURES - ALL FUNDS
FISCAL YEAR 2019-2020
A-7
PROJECTED PROP. BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20
CITY OF RANCHO PALOS VERDES
STATEMENT OF EXPENDITURES - ALL FUNDS
FISCAL YEAR 2019-2020
ALL OTHER FUNDS
STATE GAS TAX
Street Pavement Maintenance - 365,074 205,666 255,000 - 250,000
Street Landscape Maintenance 1,347,990 1,121,909 676,964 561,859 - 797,100
Traffic Signal Maintenance 80,857 10,175 10,000 20,526 - 10,000
Portuguese Bend Rd. Maintenance 525,426 - - 65,460 - 29,700
Street Landscape Maintenance (CIP)- 442,622 471,592 - 1,500,000 1,500,000
TOTAL STATE GAS TAX 1,954,273 1,939,780 1,364,222 902,845 1,500,000 2,586,800
1972 ACT
Street Lights Maintenance 75,335 264,903 - - - -
Transfers Out 200,000 - - - - -
TOTAL 1972 ACT 275,335 264,903 - - - -
EL PRADO 31 237 492 500 800
1911 ACT
Street Lights Maintenance 426,065 459,441 614,584 506,297 - 348,000
Capital Improvements - - 1,401,485 - -
Transfers Out 117,000 - - - - -
TOTAL 1911 ACT 543,065 459,441 614,584 1,907,782 - 348,000
BEAUTIFICATION
Operating Expenses - - - - - -
Street Maintenance - - - - - -
Capital Improvements - 106,283 383,737 - -
Transfers Out 97,791 - - - - -
TOTAL BEAUTIFICATION 97,791 - 106,283 383,737 - -
WASTE REDUCTION
Operating Expenses 148,483 231,578 244,656 210,226 - 304,100
Transfers Out 98,000 - - - - -
TOTAL WASTE REDUCTION 246,483 231,578 244,656 210,226 - 304,100
AIR QUALITY
Operating Expenses 50,000 78,284 499,995 50,000 - 50,000
Transfers Out - - - - - -
TOTAL WASTE REDUCTION 50,000 78,284 499,995 50,000 - 50,000
PROP "C" TRANSPORTATION
Street Maintenance - - -
Traffic Maintenance 75,780 - -
Street Maintenance (CIP)- 520,000 599,924 600,000 640,000 640,000
Transfers Out 526,000 - - - - -
TOTAL PROPOSITION "C"526,000 520,000 599,924 675,780 640,000 640,000
PROP "A" TRANSPORTATION
Dial-a-Ride 611,907 613,003 630,334 679,282 - 751,100
Capital Projects - 10,581 496,443 48,960 450,000 450,000
Transfers out - - - - - -
TOTAL PROPOSITION "A"611,907 623,584 1,126,777 728,242 450,000 1,201,100
PUBLIC SAFETY
Transfers out 100,000 100,000 140,000 130,000 175,000 175,000
TOTAL PUBLIC SAFETY 100,000 100,000 140,000 130,000 175,000 175,000
MEASURE R
Street Landscape Maintenance 169,952 - 230,848 250,000 250,000
Capital Projects - - 2,149,999 600,000 450,000
Transfers out - - - - - -
TOTAL MEASURE R - 169,952 - 2,380,847 850,000 700,000
MEASURE M
Repairs & Maintenance - 448,464 519,035 - 536,000
Capital Projects - - - - -
Transfers out - - - - - -
TOTAL MEASURE M - - 448,464 519,035 - 536,000
HABITAT RESTORATION 139,343 140,825 150,633 149,503 - 179,500
SUBREGION 1 35,046 35,107 36,228 35,818 - 46,800
A-8
PROJECTED PROP. BUDGET
ACTUALS ACTUALS ACTUALS YEAR-END BUDGET WKSP PRELIM BUDGET
FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20
CITY OF RANCHO PALOS VERDES
STATEMENT OF EXPENDITURES - ALL FUNDS
FISCAL YEAR 2019-2020
MEASURE A
Transfers out 42,923 90,000 90,000 90,000 100,000 100,000
TOTAL MEASURE A 42,923 90,000 90,000 90,000 100,000 100,000
ABALONE COVE SEWER MAINTENANCE 110,713 163,615 118,188 48,769 450,000 648,100
GINSBURG CULTURAL ARTS BUILDING 16,000 - 86,344 - -
DONOR RESTRICTED DONATIONS
Operating Expenses 11,742 9,760 46,724 33,470 - 25,000
Capital Improvements - - - 155,525 - -
Transfers out - - - - - -
TOTAL DONOR RESTRICTED DONATIONS 11,742 9,760 46,724 188,995 - 25,000
COMMUNITY DEVELOPMENT BLOCK GRANT 298,649 173,362 194,556 229,300 150,591 150,600
CAPITAL IMPROVEMENT PROGRAM FUND
Administration 75,554 15,697 81,018 - - -
Street Improvements 823,046 6,190,221 6,489,410 2,815,328 4,455,000 4,255,000
Parks, Trails & Open Space Improvements 270,977 231,640 425,485 518,921 1,075,000 1,075,000
Sewer Improvements - - - - - -
Building Improvements 112,342 58,783 350,346 197,318 150,000 150,000
Storm Water Quality Improvements - - - 705,369 3,632,000 3,632,000
Landslide Improvements 62,436 242,135 157,349 607,302 1,000,000 1,000,000
Transfers Out - - - - - 455,000
TOTAL CAPITAL IMPROVEMENT 1,344,355 6,738,476 7,503,608 4,844,238 10,312,000 10,567,000
FEDERAL GRANTS
Capital Improvements - - 197,621 - - -
Transfers Out - - - 1,087,000 - -
TOTAL FEDERAL GRANTS - - 197,621 1,087,000 - -
STATE GRANTS
Capital Improvements - - - 744,320 - -
Transfers Out - - - 300,000 - -
TOTAL STATE GRANTS - - - 1,044,320 - -
QUIMBY
Capital Improvements - 80,550 602,567 608,240 125,000 -
Transfers Out 50,000 - - - - -
TOTAL QUIMBY 50,000 80,550 602,567 608,240 125,000 -
ENVIRONMENTAL EXCISE TAX (EET)
Street Landscape Maintenance - 75 - - - 310,000
Transfers Out 200,000 - - - - -
TOTAL ENVIRONMENTAL EXCISE TAX (EET)200,000 75 - - - 310,000
TDA ARTICLE 3 - SB 821 BIKEWAY FUND
Capital Improvements 97 - 82,500 - - -
Transfers Out - - - - - -
TOTAL TDA ARTICLE 3 - SB 821 BIKEWAY 97 - 82,500 - - -
WATER QUALITY/FLOOD PROTECTION
Operating Expenses - - - - - -
Capital Improvements 646,433 1,399,913 1,070,747 - - -
Transfers Out - - - - - -
TOTAL WATER QUALITY/FLOOD PROTECTION 646,433 1,399,913 1,070,747 - - -
EQUIPMENT REPLACEMENT 582,433 856,435 488,851 700,000 - 749,200
EMPLOYEE BENEFITS 2,247,354 - - - - -
TOTAL ALL OTHER FUNDS 10,129,973 14,075,877 15,727,620 17,001,521 14,752,591 19,318,000
TOTAL ALL FUNDS 39,520,557 41,767,604 45,156,681 47,913,049 46,707,591 50,027,800
A-9
Preliminary FY 2019-20 Capital Budget and 5-year Capital Improvement Program Version A
Project Project Category Fund
FY 18-19
Adopted
Budget
FY 17-18
Cont.
Approp/PO
Carryovers
FY 18-19
Additional
Approp.
FY 18-19
Revised Budget
FY 18-19
Actuals @
4/15/19
FY 18-19
Encum @
4/15/19
Balance @
4/15/19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Abalone Cove Sanitary Sewer
Maintenance System
Abalone Cove Sanitary Sewer System
Rehabilitation Program Ongoing & Existing 225 - Abalone Cove
Sewer District 250,000 - - 250,000 - - 250,000 450,000 650,000 - - -
Total Abalone Cove Sanitary Sewer
Maintenance System 250,000 - - 250,000 - - 250,000 450,000 650,000 - - -
Palos Verdes Drive South (PVDS)
Landslide
PVDS Realignment - East End Ongoing & Existing 330 - CIP Reserve 50,000 100,000 - 150,000 - 121,086 28,914 1,000,000
Annual Portuguese Bend Landslide
Area Resurfacing Program
Complete by 6/30/19 &
Existing 215 - Prop C 600,000 - - 600,000 95,669 504,331 - 640,000 650,000 650,000 700,000 700,000
Portuguese Bend Landslide
Remediation Ongoing 330 - CIP Reserve - 2,398 519,918 522,316 62,136 424,080 36,100 -
Total PVDS Landslide 650,000 102,398 519,918 1,272,316 157,805 1,049,497 65,014 1,640,000 650,000 650,000 700,000 700,000
Park Sites
Coastal Bluff Fence Replacement
Program
Complete by 6/30/19 &
Existing 330 - CIP Reserve 200,000 217,137 417,137 216,621 - 200,516 200,000 200,000 200,000 200,000
PVIC Parking Lot Lighting Project Complete by 6/30/19 211 - 1911 Act - - 145,500 145,500 142,609 8,651 (5,760) -
Hesse Parking Lot & Lighting
Improvements Project - Conceptual
Design
Complete by 6/30/19 330 - CIP Reserve 75,000 - 75,000 11,700 13,300 50,000 -
Hesse Parking Lot & Lighting
Improvements Project - Design Continuing project 330 - CIP Reserve - - 75,000
Hesse Parking Lot & Lighting
Improvements Project - Construction Continuing project 330 - CIP Reserve 750,000 750,000 750,000 750,000
Hesse Athletic Field Improvement
Project Ongoing 330 - CIP Reserve 450,000 450,000 21,239 7,061 421,700 -
Signage Program Complete by 6/30/19 330 - CIP Reserve 249,000 249,000 102,005 146,995 - -
Total Park Sites 1,724,000 217,137 145,500 2,086,637 494,174 176,007 1,416,456 1,025,000 200,000 200,000 200,000 -
Public Buildings
Ladera Linda Community Center Ongoing 334 - Quimby 300,000 316,509 616,509 31,810 566,093 18,606 -
PVIC Exhibit Replacement/Renovation Complete by 6/30/19 228 - Donor Restricted 245,409 - 245,409 135,388 20,137 89,884 -
PVIC Exhibit Replacement/Renovation Complete by 6/30/19 332 - State Grants 144,320 - 144,320 139,581 4,739 - -
Civic Center Master Plan Ongoing 330 - CIP Reserve 227,300 227,300 12,489 41,379 173,432 -
Citywide ADA Transition Plan and
Implementation Ongoing & Existing 330 - CIP Reserve 150,000 155,137 - 305,137 - 143,450 161,687 150,000 150,000 150,000 150,000 150,000
Total Public Buildings 450,000 1,088,675 - 1,538,675 319,269 775,797 443,609 150,000 150,000 150,000 150,000 150,000
Right of Way and Traffic Control
Devices
Pavement Management Program
Triennial Update Complete by 6/30/19 330 - CIP Reserve 120,000 120,000 47,380 72,620 - - - 120,000 - -
Sidewalk Repair and Replacement
Program Complete by 6/30/19 220 - Measure R - 250,000 - 250,000 172,787 58,060 19,153 250,000 250,000 250,000 250,000 250,000
Hawthorne Blvd. Beautification - Design Complete by 6/30/19 330 - CIP Reserve 200,000 200,000 9,000 42,000 149,000 -
Hawthorne Blvd. Beautification -
Construction Existing project 202 - Gas Tax - - 1,300,000
Crenshaw Blvd - Arterial Roads Rehab
Project -- Design Existing project 202 - Gas Tax 200,000
Crenshaw Blvd - Arterial Roads Rehab
Project -- Construction Existing project 330 - CIP Reserve 2,000,000
Western Av Traffic Congestion
Improvements Ongoing 220 - Measure R 100,000 200,000 300,000 99,999 200,001 -
Western Av Traffic Congestion
Improvements Existing project 330 - CIP Reserve - - - 3,200,000
PROPOSED APPROVED 5-YR CAPITAL IMPROVEMENT PROGRAM FY 18-19 Capital Budget
W:\Finance Mgmt\Budget\Budget 2020\2019-05-21 Preliminary Budget\Staff Report\2019-05-21 CIP prelim budget & 5 year plan for SR.xlsx Printed: 5/1/2019 4:45 PM
B-1
Preliminary FY 2019-20 Capital Budget and 5-year Capital Improvement Program Version A
Project Project Category Fund
FY 18-19
Adopted
Budget
FY 17-18
Cont.
Approp/PO
Carryovers
FY 18-19
Additional
Approp.
FY 18-19
Revised Budget
FY 18-19
Actuals @
4/15/19
FY 18-19
Encum @
4/15/19
Balance @
4/15/19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
PROPOSED APPROVED 5-YR CAPITAL IMPROVEMENT PROGRAM FY 18-19 Capital Budget
Community Development Block Grant
(CDBG) Projects Complete by 6/30/19 310 - CDBG 1,235 1,235 1,235 - - 150,600
Arterial Fences and Walls- Hawthorne
Blvd. Removal Program (Phase 1)Complete by 6/30/19 330 - CIP Reserve 257,185 257,185 257,185 - (0) -
Arterial Fences and Walls Standards -
Citywide (Phase 2)Ongoing 330 - CIP Reserve 25,000 25,000 25,000 -
Arterial Fences and Walls Standards -
Citywide Design (Phase 2)Existing project 330 - CIP Reserve - - 75,000
Arterial Fences and Walls Standards -
Citywide Construction (Phase 2)Existing project 330 - CIP Reserve - - - 1,000,000
Residential Street Rehabilitation
Program Area 5 Design Existing project 220 - Measure R - - - 450,000
Residential Street Rehabilitation
Program Area 5 Construction Existing project 330 - CIP Reserve - - - 3,700,000
Residential Street Rehabilitation
Program Areas 1 Design Existing project 220 - Measure R - - 450,000
Residential Street Rehabilitation
Program Areas 1 Construction Existing project 330 - CIP Reserve - - - 3,700,000
Residential Street Rehabilitation
Program Area 7 Design Existing project 220 - Measure R - - - 400,000
Residential Street Rehabilitation
Program Area 7 Construction Ongoing 330 - CIP Reserve 301,229 301,229 81,566 3,672 215,991 -
Residential Street Rehabilitation
Program Area 8 Construction Ongoing 330 - CIP Reserve 3,500,000 348,247 (1,927,270) 1,920,977 1,268,603 320,293 332,081 -
Residential Street Rehabilitation
Program Area 8 Construction Ongoing 220 - Measure R 2,000,000 2,000,000 2,000,000 - -
Residential Street Rehabilitation
Program Area 9 Design Existing project 220 - Measure R - - - 400,000
Residential Street Rehabilitation
Program Area 9 Construction Existing project 330 - CIP Reserve - - - 3,400,000
PVDW Median Beautification Project Complete by 6/30/19 212 - Beautification 445,489 178,055 623,544 553,133 14,504 55,907 -
Citywide Street Light Acquisition and
Smart Street Lighting System Ongoing 211 - 1911 Act 645,560 732,216 1,377,776 49,984 1,200,241 127,551 -
Western Avenue ALPR Project - Phase
1 Ongoing 330 - CIP Reserve 130,000 130,000 9,800 20,000 100,200 -
Western Avenue ALPR Project - Phase
2 Continuing project 330 - CIP Reserve 430,000 430,000 430,000 430,000
Transit Improvement - Bus
Turnout/Stations - Design Ongoing 216 - Prop A 50,000 50,000 29,379 19,581 1,040 -
Transit Improvement - Bus
Turnout/Stations - Construction Continuing project 216 - Prop A 450,000 - 450,000 450,000 450,000
Residential Street Rehabilitation
Program Areas 2&6 Design Existing project 220 - Measure R - - - 400,000
Residential Street Rehabilitation
Program Areas 2&6 Construction Existing project 330 - CIP Reserve - - - 3,400,000
Traffic/Transportation Improvements Ongoing 215 - Prop C 500,000 500,000 - 60,000 440,000 - 500,000
ADA Improvements - Area 1 Ongoing 310 - CDBG 211,279 211,279 13,759 169,734 27,786 -
ADA Improvements - Area 9 Ongoing 310 - CDBG 149,582 149,582 16,558 29,249 103,775 -
Residential Street Rehabilitation
Program Areas 3&4 Design Complete by 6/30/19 330 - CIP Reserve 500,000 500,000 20,880 478,429 691 - .
Residential Street Rehabilitation
Program Areas 3&4 Construction Existing project 330 - CIP Reserve - - 3,500,000
Total R/W and TCD 5,445,000 3,369,806 983,001 9,797,807 4,531,248 2,588,383 2,678,175 6,805,600 7,400,000 8,170,000 4,050,000 4,050,000
Storm Water System - Stormwater
Quality
W:\Finance Mgmt\Budget\Budget 2020\2019-05-21 Preliminary Budget\Staff Report\2019-05-21 CIP prelim budget & 5 year plan for SR.xlsx Printed: 5/1/2019 4:45 PM
B-2
Preliminary FY 2019-20 Capital Budget and 5-year Capital Improvement Program Version A
Project Project Category Fund
FY 18-19
Adopted
Budget
FY 17-18
Cont.
Approp/PO
Carryovers
FY 18-19
Additional
Approp.
FY 18-19
Revised Budget
FY 18-19
Actuals @
4/15/19
FY 18-19
Encum @
4/15/19
Balance @
4/15/19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
PROPOSED APPROVED 5-YR CAPITAL IMPROVEMENT PROGRAM FY 18-19 Capital Budget
Connector Pipe Screens Project (SM
Bay Prop. 84 Program)Ongoing 330 - CIP Reserve 161,100 251,100 33,918 446,118 44,033 416,585 (14,500) -
Connector Pipe Screens Project (SM
Bay Prop. 84 Program)Ongoing 332 - State Grants 600,000 600,000 600,000 - -
Storm Drain Deficiency Improvement
(PVDS at Peppertree Dr. and
Hawthorne Blvd.) -- Design
Complete by 6/30/19 330 - CIP Reserve 250,000 250,000 1,232 243,519 5,249 -
Total Storm Water Quality 411,100 851,100 33,918 1,296,118 45,265 1,260,104 (9,251) - - - - -
Trails
Conestoga Trail Connection Ongoing 334 - Quimby 113,758 113,758 1,505 8,833 103,420 -
Total Trails - 113,758 113,758 1,505 8,833 103,420 - - -
8,930,100 5,742,874 1,682,337 16,355,311 5,549,267 5,858,620 4,947,424 10,070,600 9,050,000 9,170,000 5,100,000 4,900,000
Park Sites
PVIC Park Improvements - Master Plan NEW 330 - CIP Reserve - - 50,000
PVIC Park Improvements NEW TBD - - - 100,000 600,000
Total Park Sites - - - - - - - 50,000 100,000 600,000 - -
Public Buildings
PVIC Lift Station Upgrade NEW 330 - CIP Reserve - - - 30,000 200,000
Total Public Buildings - - - - - - - - 30,000 200,000 - -
Right of Way and Traffic Control
Devices
Public Signs Replacement Program NEW 330 - CIP Reserve - - 250,000 50,000 250,000 - -
Total R/W and TCD - - - - - - - 250,000 50,000 250,000 - -
Storm Water System - Stormwater
Quality
Storm Drain Lining Program NEW 330 - CIP Reserve - - - 50,000 450,000
Bayend Drive Catch Basin Inlets and
Storm Sewer Lateral NEW 330 - CIP Reserve - - 42,000 170,000
Storm Drain Point Repair (Marguerite
Drive & Via Colinita)NEW 330 - CIP Reserve - - 700,000
Upper Point Vicente Stormwater Runoff
Control Project (Helipad)NEW 330 - CIP Reserve - - - 30,000 170,000
Crest Road to Crestridge Canyon Storm
Drain Project -- Design NEW 330 - CIP Reserve - - 140,000
Crest Road to Crestridge Canyon Storm
Drain Project -- Construction NEW 330 - CIP Reserve - - - 1,285,000
Storm Drain Deficiency Improvement
(PVDS at Peppertree Dr. and
Hawthorne Blvd.) -- Construction
NEW 330 - CIP Reserve - - 2,750,000
Storm Drain Deficiency Improvement
(Various locations) -- Design NEW 330 - CIP Reserve - - - 200,000
Storm Drain Deficiency Improvement
(Various locations) -- Construction NEW 330 - CIP Reserve - - - 1,800,000
Storm Drain Deficiency Improvement
(Various locations) -- Design NEW 330 - CIP Reserve - - - 300,000
Storm Drain Deficiency Improvement
(Various locations) -- Construction NEW 330 - CIP Reserve - - - 3,000,000
Total Storm Water Quality - - - - - - - 3,632,000 1,705,000 2,250,000 330,000 3,170,000
- - - - - - - 3,932,000 1,885,000 3,300,000 330,000 3,170,000
Total Approved Projects
Total New Projects
W:\Finance Mgmt\Budget\Budget 2020\2019-05-21 Preliminary Budget\Staff Report\2019-05-21 CIP prelim budget & 5 year plan for SR.xlsx Printed: 5/1/2019 4:45 PM
B-3
Preliminary FY 2019-20 Capital Budget and 5-year Capital Improvement Program Version A
Project Project Category Fund
FY 18-19
Adopted
Budget
FY 17-18
Cont.
Approp/PO
Carryovers
FY 18-19
Additional
Approp.
FY 18-19
Revised Budget
FY 18-19
Actuals @
4/15/19
FY 18-19
Encum @
4/15/19
Balance @
4/15/19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
PROPOSED APPROVED 5-YR CAPITAL IMPROVEMENT PROGRAM FY 18-19 Capital Budget
Portuguese Bend Landslide
Remediation - Construction
Ladera Linda Community Center -
Construction
Civic Center - Construction
8,930,100 5,742,874 1,682,337 16,355,311 5,549,267 5,858,620 4,947,424 14,002,600 10,935,000 12,470,000 5,430,000 8,070,000
Continuing projects - projects appropriated but have not started.
Ongoing - the project was scheduled but not completed by 6/30/19.
New - new project reviewed and scored by IMAC
Existing - projects on the approved 5-year plan.
Completed projects
Cost and funding source to be determined.
Total Preliminary FY 2019-20 Budget & 5-year Capital Improvement
Program
Future Projects Notes/Comments
Cost and funding source to be determined.
Cost and funding source to be determined.
W:\Finance Mgmt\Budget\Budget 2020\2019-05-21 Preliminary Budget\Staff Report\2019-05-21 CIP prelim budget & 5 year plan for SR.xlsx Printed: 5/1/2019 4:45 PM
B-4
Preliminary FY 2019-20 Capital Budget and 5-year Capital Improvement Program Version A
Continuing Projects
from FY 18-19 FY 19-20 Projects CIP Reserves
(Fund 330)
HUTA/Gas
Tax (Fund
202)
Beautification
(Fund 212)
Proposition C
(Fund 215)
Proposition A
(Fund 216)
Measure R
(Fund 220)
TDA
(Fund 340)
Community Dev
Block Grant
(CDBG)
(Fund 310)
Restricted
Donations
(Fund 228)
1911 Act Street
Lighting
(Fund 211)
NEW State
Grant
(Fund 332)
NEW Federal
Grant
(Fund 331)
Quimby (Fund
334)
Abalone Cove
Sewer District
(225)
FY 19-20 Capital Budget Revenue Sources
330 - CIP 202 - HUTA 212 - BEAUTI 215 - PROP C 216 - PROP A 220 - MEAS R 340 - TDA 310 - CDBG 228 - DONOR 211 - 1911 ACT 332 - STATE 331 - FEDERAL 334 - QUIMBY 225 - Ab Cove
Beginning Fund Balance 7/1/18 24,405,475 69 378,754 486,249 1,929,246 2,487,411 - 29,057 883,492 2,121,173 - 1,044,190 1,813,294 329,799
Estimated FY 18-19 Revenue 323,456 1,758,600 5,000 702,400 849,400 575,400 34,500 192,978 57,056 628,000 744,320 453,800 73,000 57,000
Estimated FY 18-19 Transfer-in 5,535,700 - - - - - - 8,500 - - - - -
Projected FY 18-19 Expenses 4,844,238 1,114,911 383,737 660,000 729,115 2,330,847 - 230,535 155,525 1,401,485 744,320 1,000,000 608,241 -
Estimated to be Encumbered by 6/30/19
Estimated Fund Balance 6/30/19 25,420,393 643,758 17 528,649 2,049,531 731,965 34,500 0 785,023 1,347,688 - 497,990 1,278,053 386,799
Proposed FY 19-20 Revenue 350,000 1,798,600 702,400 849,400 601,900 34,500 150,591 17,000 628,000 - - 73,000 57,000
Proposed FY 19-20 Transfers in 4,047,900 - 455,000
FY 18-19 Continuing Appropriation - -
Proposed FY 19-20 Capital Budget 10,112,000 1,500,000 - 640,000 450,000 700,000 - 150,591 - - - - - 450,000
Proposed FY 19-20 Operating Budget 455,000 942,100 800,010 617,000 198,100
Estimated Fund Balance 6/30/20 19,251,293 258 17 591,049 1,648,921 633,865 69,000 0 802,023 1,358,688 - 497,990 1,351,053 250,699
W:\Finance Mgmt\Budget\Budget 2020\2019-05-21 Preliminary Budget\CIP\2019-04-15 CIP prelim budget & 5 year plan VERSION A.xlsx Printed: 5/1/2019 4:48 PM
B-5
PROJECT: . 8506 PVIC Park Improvements
DESCRIPTION: This project consists of park improvements to
the PVIC. These improvements include installation of an
Interactive Exhibit Program (IEP), installation of a new parking
lot, construction of a new restroom, grasslands and landscaping,
new trails, and picnic areas/overlooks.
The IEP contains 4 interactive outside exhibits, the Tongva
Meeting Place, Japanese Farming, Geology and Archeology Dig.
The focus of this project to educate the general public. The first
phase of this project is to prepare a master plan for all of these
improvements. Subsequently, the improvements will be designed
and constructed.
INFRASTRUCTURE CATEGORY: Park Sites
LOCATION: Point Vicente Interpretive Center (PVIC) Exterior Exhibits
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $150,000 50,000 100,000 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $600,000 0 0 600,000 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $750,000 $50,000 $100,000 $600,000 $0 $0
REVENUE SOURCES
TBD $700,000
CIP $50,000
JUSTIFICATION: City Council has been briefed on this project.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2021/2022
USEFUL LIFE: 20 years
EST ANNUAL OPERATING COST: $5,000
C-1
PROJECT: . 8416
Low er Hesse Park Improvement Phase 2
DESCRIPTION: The scope of this project is to complete
improvements to the lower portion of Hesse Park by adding more
trails that will enhance access/circulation within the park.
Furthermore, this proj ect includes design and installation of an
irrigation system for this area of the park.
INFRASTRUCTURE CATEGORY: Park Sites
LOCATION: Lower Hesse Park
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $125,000 125,000 0 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $875,000 0 875,000 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $1,000,000 $125,000 $875,000 $0 $0 $0
REVENUE SOURCES
Quimby
JUSTIFICATION: City Council Direction
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2020/2021
USEFUL LIFE:
EST ANNUAL OPERATING COST: $10,000
C-2
PROJECT: . 8507
PVIC Lift Station Upgrade
DESCRIPTION: Upgrade exi sting PVIC sanitary sewer lift station
with new pumps, railings, control panel and Supervisory Control
And Data Acquisition (SCADA).
INFRASTRUCTURE CATEGORY: Sanitary Sewer System
LOCATION: PVIC
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $30,000 0 30,000 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $200,000 0 0 200,000 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $230,000 $0 $30,000 $200,000 $0 $0
REVENUE SOURCES
CIP
JUSTIFICATION: This lift station is approaching its designed life time.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2022/2023
USEFUL LIFE:
EST ANNUAL OPERATING COST: $1,000
C-3
PROJECT: . 8835
Ganado Drive Beautification
DESCRIPTION: This project involves the installation of new
landscaping in an area within public right-of-way along strip to
the north side of Ganado Drive between PVDE and Hawksmoor
Drive where some landscaping exists. Furthermore, this project
includes the design and installation of an irrigation system in this
area.
INFRASTRUCTURE CATEGORY: R/W & Traffic Control Devices
LOCATION: Ganado Drive between Palos Verdes Drive East and Hawksmoor
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $10,000 10,000 0 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $90,000 0 90,000 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $100,000 $10,000 $90,000 $0 $0 $0
REVENUE SOURCES
CIP
JUSTIFICATION: Sustain and improve the existing landscaping.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2020/2021
USEFUL LIFE:
EST ANNUAL OPERATING COST: $500
C-4
PROJECT: . 8004
Public Signs Replacement Program
DESCRIPTION: The City has established a Sign Replacement
Program which consists of an inventory and assessment of all City-
owned signs consisting of regulatory, warning, guide, recreational,
general information signs and street name signs within the City’s
public rights-of- way. This project will be completed in two
phases. The first phase will occur in FY 19-20 and the second
phase will occur in FY 21-22.
INFRASTRUCTURE CATEGORY: Public ROW & Traffic Control Devices
LOCATION: Citywide
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $50,000 0 50,000 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $380,000 190,000 0 190,000 0 0
CONST MGMT & INSP: $120,000 60,000 0 60,000 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $550,000 $250,000 $50,000 $250,000 $0 $0
REVENUE SOURCES
CIP
JUSTIFICATION: The City is required by the State of California and the Federal Highway
Administration to establish and implement a sign assessment or management
method to maintain minimum levels of sign retro-reflectivity.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2019/2022
USEFUL LIFE: 20 years
EST ANNUAL OPERATING COST: $0
C-5
PROJECT: . 8714
Crest Road to Crestridge Canyon Storm Drain Project
DESCRIPTION: Design and construction of a new
underground storm drain system from Crest Road to
Crestridge Canyon.
INFRASTRUCTURE CATEGORY: Stormwater System
LOCATION: Crest Road east of Crenshaw Blvd.
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $140,000 140,000 0 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $1,285,000 0 1,285,000 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $1,425,000 $140,000 $1,285,000 $0 $0 $0
REVENUE SOURCES
CIP
JUSTIFICATION: Road embankment is damaged and public runoff is entering private property.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2020/2021
USEFUL LIFE:
EST ANNUAL OPERATING COST: $2,000
C-6
PROJECT: . 8715
Storm Drain Deficiency Improvements Program
(PVDS at Peppertree Dr. and Haw thorne Blvd. at
Haw khurst Dr.)
DESCRIPTION: Design and construct the replace ment or rehabilitation
of existing underground stor m drain s ystem (lateral pipes, main storm
drain pipes and box cul verts) and drainage inlets, catch basins, and
manholes which were identified in the 2015 Master Plan of Drainage.
The next phase of the identified improve ments in the plan is currentl y
being designed and incl udes the followi ng:
PVDS at Peppertree Drive
Hawthorne Blvd. at Hawkhurst Drive
with an estimated construction cost $2,750,000. These improve me nts are
proposed to be constructed in FY 2019-2020.
INFRASTRUCTURE CATEGORY: Stormwater System
LOCATION: Various locations
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $0 0 0 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $2,750,000 2,750,000 0 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $2,750,000 $2,750,000 $0 $0 $0 $0
REVENUE SOURCES
CIP
Previous Allocation $250,000
JUSTIFICATION: The Master Plan of Drainage determined storm drain deficiencies and design is
necessary for rehabilitation.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2019/2022
USEFUL LIFE: 30 years
EST ANNUAL OPERATING COST: $5,000
C-7
PROJECT: . 8716
Storm Drain Deficiency Improv ements Program
(Haw thorne Boulevard; Amb er Sky Drive; Middlecrest
Road; Oceanaire Drive; Rue La Fleur; Palos Verdes
Drive South; Casilina Drive and Haw ksmoor Drive;
Via Colinita; Vista Mesa Drive; Via Colinita;
Kingsridge Road)
DESCRIPTION: Design and construct the replace me nt or rehabilitation
of existing undergro und stor m drain system (lateral pipes, main storm
drain pipes and box culverts) and drainage inlets, catch basins, and
manholes which were identified in the 2015 Master Plan of Drainage.
T he next phase of the identifie d improvements includes the following:
Hawthorne Boulevard; Shadow Wood Drive; Amber Sky Drive;
Middlecrest Road; Oceanaire Drive; Rue La Fleur; Palos Verdes
Drive South; Casilina Drive and Hawksmoor Drive; Via Colinita;
Vista Mesa Drive; Via Colinita Kingsridge Road
with an estimated constr uctio n cost $1,800,000.
INFRASTRUCTURE CATEGORY: Stormwater System
LOCATION:
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $200,000 0 200,000 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $1,800,000 0 0 1,800,000 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $2,000,000 $0 $200,000 $1,800,000 $0 $0
REVENUE SOURCES
CIP
Previous Allocation
JUSTIFICATION: The Master Plan of Drainage determined storm drain deficiencies and design is
necessary for rehabilitation.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2021/2022
USEFUL LIFE: 30 years
EST ANNUAL OPERATING COST: $5,000
C-8
PROJECT: . 8717 Storm Drain Deficiency Improv ements Program
(Crestridge Road; Lightfoot Place; Via Colinita; Knoll
View Drive; Deluna Drive; Schooner Drive; Via Cambron;
Palos Verdes Drive West; North Western Avenue; Palos
Verdes Drive South)
DESCRIPTION: Design and construct the replace me nt or rehabilitation
of existing undergro und stor m drain system (lateral pipes, main storm
drain pipes and box culverts) and drainage inlets, catch basins, and
manholes which were identified in the 2015 Master Plan of Drainage.
T he next phase of the identifie d improve ments incl udes t he follo wing:
Crestridge Road; Lightfoot P lace; Via Colinita; Knoll View Drive;
Deluna Drive; Schooner Drive; Via Cambron; Palos Verdes Drive
West; North Western Avenue; Palos Verdes Drive South
with a n estimated constructio n cost $3,000,000.
INFRASTRUCTURE CATEGORY: Stormwater System
LOCATION:
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $300,000 0 0 0 300,000 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $3,000,000 0 0 0 0 3,000,000
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $3,300,000 $0 $0 $0 $300,000 $3,000,000
REVENUE SOURCES
CIP
Previous Allocation
JUSTIFICATION: The Master Plan of Drainage determined storm drain deficiencies and design is
necessary for rehabilitation.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2023/2024
USEFUL LIFE: 30 years
EST ANNUAL OPERATING COST: $5,000
C-9
PROJECT: . 8713
Upper Point Vicente Stormw ater Runoff Control Project
(Helipad)
DESCRIPTION: There is an existing open ditch adjacent to
the helipad which makes it difficult for the pilot and passengers
to utilize the pad during inclement weather conditions. This
project consists of installing an underground drainage system
which will improve the ingress and egress of the pilot and
passengers to the helicopter.
INFRASTRUCTURE CATEGORY: Stormwater System
LOCATION: Upper Point Vicente
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $30,000 0 0 0 30,000 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $170,000 0 0 0 0 170,000
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $200,000 $0 $0 $0 $30,000 $170,000
REVENUE SOURCES
CIP
JUSTIFICATION: This project will facilitate a better access.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2023/2024
USEFUL LIFE:
EST ANNUAL OPERATING COST: $500
C-10
PROJECT: . 8701
Storm Drain Lining Program
DESCRIPTION: This project will line deteriorated corrugated
metal storm drain pipes to extend their useful life span by about
30+ years. Improvements will also include repairs to the inlet and
outlet structures. This project will avoid open cut and
removal/replacement of an existing pipe.
INFRASTRUCTURE CATEGORY: Stormwater System
LOCATION: Various Locations
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $50,000 0 50,000 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $450,000 0 0 450,000 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $500,000 $0 $50,000 $450,000 $0 $0
REVENUE SOURCES
CIP
JUSTIFICATION: To rehabilitate the deteriorating storm drain corrugated metal pipe is extremely
cost effective.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2020/2021
USEFUL LIFE: 30 years
EST ANNUAL OPERATING COST: $500
C-11
PROJECT: . 8712
Storm Drain Point Repair (Marguerite D r i v e & V i a Colinita)
DESCRIPTION: This project is to make the necessary
repairs/replacements of existing storm drain pipes and new
erosion control devices in order to alleviate/eliminate erosion
to the downstream.
INFRASTRUCTURE CATEGORY: Stormwater System
LOCATION: Marguerite Drive and Via Colinita
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $0 0 0 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $700,000 700,000 0 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $700,000 $700,000 $0 $0 $0 $0
REVENUE SOURCES
CIP
JUSTIFICATION: To resolve existing storm sewer drainage issues, including erosion.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2019/2020
USEFUL LIFE:
EST ANNUAL OPERATING COST: $500
C-12
PROJECT: . 8711
Bayend Drive Catch Basin Inlets and Storm Drain Lateral
DESCRIPTION: This project consists of drainage infrastructure
improvements on Bayend Drive.
The existing catch basin along this roadway is not collecting
the stormwater runoff. This project consists of installation of
a new catch basin and necessary pipes to collect the
stormwater runoff efficiently.
INFRASTRUCTURE CATEGORY: Stormwater System
LOCATION: Bayend Drive
PROJECT COST ESTIMATES
CATEGORY TOTAL 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
PRELIM ENGINEERING: $42,000 42,000 0 0 0 0
ENVIRONMENTAL: $0 0 0 0 0 0
RIGHT -OF-WAY: $0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $0 0 0 0 0 0
CONST MGMT & INSP: $170,000 0 170,000 0 0 0
CONTINGENCY: $0 0 0 0 0 0
TOTAL: $212,000 $42,000 $170,000 $0 $0 $0
REVENUE SOURCES
CIP
JUSTIFICATION: To effectively collect the storm water runoff.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH: 2020/2021
USEFUL LIFE:
EST ANNUAL OPERATING COST: $500
C-13
FY 2018-19 BUDGET ADJUSTMENT AT THIRD QUARTER
Account Account Description Reasons
Proposed
Budget
Adjustments
101-400-1110-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($2,800.00)
101-400-1110-4901 MISC. EXPENSES SAVINGS TO YEAR-END ESTIMATES ($1,500.00)
101-400-1311-5101 PROFESSIONAL/TECHNICAL SERVICE SAVINGS TO YEAR-END ESTIMATES ($75,000.00)
101-400-1410-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($5,000.00)
101-400-1410-4311 POSTAGE SAVINGS TO YEAR-END ESTIMATES ($100.00)
101-400-1420-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($2,300.00)
101-400-1430-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($250.00)
101-400-1440-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($8,000.00)
101-400-1440-5101 PROFESSIONAL/TECHNICAL SERVICE SAVINGS TO YEAR-END ESTIMATES ($14,914.00)
101-400-1470-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($29,150.00)
101-400-1480-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($8,000.00)
101-400-2110-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($350.00)
101-400-2999-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($10,000.00)
101-400-2999-4311 POSTAGE SAVINGS TO YEAR-END ESTIMATES ($5,000.00)
101-400-2999-4701 INSURANCE PREMIUM SAVINGS TO YEAR-END ESTIMATES ($101,956.00)
101-400-2999-5101 PROFESSIONAL/TECHNICAL SERVICE SAVINGS TO YEAR-END ESTIMATES ($88,697.00)
101-400-2999-8803 LAND SAVINGS TO YEAR-END ESTIMATES ($24,600.00)
101-400-3110-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($2,000.00)
101-400-3120-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($8,000.00)
101-400-3130-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($5,000.00)
101-400-3140-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($20,000.00)
101-400-3150-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($9,000.00)
101-400-3151-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($81,929.00)
101-400-3240-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($7,000.00)
101-400-3240-4313 FUELS/GASOLINE SAVINGS TO YEAR-END ESTIMATES ($2,000.00)
101-400-4110-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($4,000.00)
101-400-4110-4311 POSTAGE SAVINGS TO YEAR-END ESTIMATES ($4,000.00)
101-400-5121-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($4,500.00)
101-400-5122-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($25,200.00)
101-400-5170-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($5,000.00)
101-400-5171-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($2,000.00)
101-400-5190-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($700.00)
101-400-6120-4310 OPERATING MATERIALS & SUPPLIES SAVINGS TO YEAR-END ESTIMATES ($84,190.00)
101-400-6120-4901 MISC. EXPENSES SAVINGS TO YEAR-END ESTIMATES ($272,564.00)
TOTAL GENERAL FUND EXPENDITURE ADJUSTMENT ($914,700.00)
331-400-0000-9330 TRANSFER TO INFRASTRUCTURE REIMBURSEMENT RECEIVED FOR PROJECTS COMPLETED
IN PRIOR YEARS
$771,318.00
330-300-0000-9331 TRANSFER FROM FEDERAL GRANT REIMBURSEMENT RECEIVED FOR PROJECTS COMPLETED
IN PRIOR YEARS
$771,318.00
332-400-0000-9216 TRANSFER TO PROP A REIMBURSEMENT RECEIVED FOR PROJECTS COMPLETED
IN PRIOR YEARS
$300,000.00
216-300-0000-9332 TRANSFER FROM STATE GRANT REIMBURSEMENT RECEIVED FOR PROJECTS COMPLETED
IN PRIOR YEARS
$300,000.00
D-1