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CC AGD 20190716 CITY OF RANCHO PALOS VERDES STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF RANCHO PALOS VERDES) AFFIDAVIT OF AGENDA POSTING I, Emily Colborn, declare as follows: That I am the City Clerk of the City of Rancho Palos Verdes; that I hereby affirm that a copy of the agenda for the Regular Meeting of the City Council for July 16, 2019, was conspicuously posted on the City Hall Bulletin Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California, at the time and date indicated below. Time: A Dated: July 9, 2019 410B alp ity Clerk 30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291 www.rpvca.gov AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING TUESDAY, JULY 16, 2019 FRED HESSE COMMUNITY PARK, MCTAGGART HALL 29301 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 90275 6:00 P.M. – CLOSED SESSION AND STUDY SESSION 7:00 P.M. – REGULAR MEETING NEXT RESOLUTION NO. 2019-31 NEXT ORDINANCE NO. 624 6:00 P.M. CLOSED SESSION CALL TO ORDER: Mayor Duhovic ROLL CALL: Councilman Alegria Councilwoman Brooks Councilman Dyda Mayor Pro Tem Cruikshank Mayor Duhovic PUBLIC COMMENTS FOR CLOSED SESSION: This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CLOSED SESSION ITEMS ANNOUNCED: Based on Government Code Section 54954.5. All Statutory References are to California Government Code Sections 1. PENDING LITIGATION – INITIATION OF LITIGATION BY CITY GC SECTION 54956.9(d)(4) Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to initiate litigation in one (1) case. 2. POTENTIAL LITIGATION AGAINST THE CITY GC 54956.9(d)(2) and (e)(1) City Council Agenda July 16, 2019 Page 2 of 8 Based on facts and circumstances that might result in litigation against the City, but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed. RECESS TO CLOSED SESSION (FIRESIDE ROOM): RECONVENE TO STUDY SESSION (MCTAGGART HALL): 6:00 P.M. – STUDY SESSION Immediately Following the Closed Session The Study Session will commence immediately following the Closed Session. The primary purpose of the Study Session is to provide an opportunity for the Council members to interact freely and informally, ask questions and discuss policy items that are listed on the agenda for that specific Study Session. The City Council will also provide direction to Staff regarding upcomi ng agenda items and tentative agendas, including prioritization of agenda items that are listed on the agenda for that specific study session. No action shall be taken during any Study Session unless the agenda so provides. PUBLIC COMMENTS FOR STUDY SESSION: This section is intended to provide members of the public with the opportunity to comment on Study Sess ion items only. Each speaker will be limited to one (1) minute to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. DISCUSSION TOPICS FOR STUDY SESSION: SS1. Review of Tentative Agendas and ongoing City Council Goals and Priorities Recommendation: Receive and file the Tentative Agendas and Ongoing City Council Goals and Priorities. ADJOURN TO REGULAR MEETING: 7:00 P.M. – REGULAR MEETING CALL TO ORDER: Mayor Duhovic ROLL CALL: Councilman Alegria Councilwoman Brooks Councilman Dyda Mayor Pro Tem Cruikshank Mayor Duhovic PLEDGE OF ALLEGIANCE: To be announced CLOSED SESSION REPORT: MAYOR’S ANNOUNCEMENTS: 1. Heroes Among Us Presentation to Retired United States Army Colonel Arthur W. Fleming, M. D. City Council Agenda July 16, 2019 Page 3 of 8 RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: APPROVAL OF AGENDA: PUBLIC COMMENTS FOR NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction o f the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CITY MANAGER REPORT: CONSENT CALENDAR: Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Coun cil may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requeste d to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. A. Motion to Waive Full Reading Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Approval of Minutes (Colborn) Recommendation: Approve the Minutes of the June 4, 2019 and June 18, 2019 Regular City Council meetings. C. Register of Demands (Cullen) Recommendation: Adopt Resolution No. 2019-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID (Check date:06/14/19); and Adopt Resolution No. 2019-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID (Check date:06/28/19) D. Consideration and possible action to award a professional services agreement to Telecom Law Firm to perform technical and legal analysis of wireless projects submitted to the City (Eder) Recommendation: Award a professional services agreement to Telecom Law Firm for a not-to-exceed amount of $200,000 for technical and legal analysis of wireless projects submitted to the City City Council Agenda July 16, 2019 Page 4 of 8 E. Consideration and possible action to approve a donation of various surplus information technology equipment to the Palos Verdes Peninsula Unified School District (Buchwald) Recommendation: Approve a donation of various surplus information technology equipment to the Palos Verdes Peninsula Unified School District F. Consideration and possible action to reject all bids for the Information Technology Services and Support Request for Proposals (RFP) issued on April 23, 2019 and approve entering into a new, four-year agreement with the current Managed IT Services Provider, Prosum Inc. (Buchwald) Recommendation: Reject all bids for the Information Technology Services and Support RFP issued on April 23, 2019; and (2) Authorize the Mayor and City Clerk to enter into a new four-year contract with Prosum, Inc. for Managed IT Services. G. Consideration and possible action to amend chapter 5.04 (Business Licenses) of the Rancho Palos Verdes Municipal Code (Browning) Recommendation: Introduce Ordinance No. 623 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ADDING SECTION 5.04.015 (INTENT), AND AMENDING SECTIONS 5.04.050 (LICENSE AND TAX PAYMENT REQUIRED), 5.04.070 (EVIDENCE OF DOING BUSINESS), 5.04.090 (EXEMPTIONS), AND 5.04.440 (ANNUAL CHANGE OF BUSINESS LICENSE TAX) OF CHAPTER 5.04 (BUSINESS LICENSES) OF TITLE 5 (BUSINESS TAXES, LICENSES AND REGULATIONS), RELATING TO BUSINESS LICENSE TAXES. H. Consideration and possible action to award a contract for construction of the Access Improvements – Area 9 Project and a professional services agreement for inspection services (Eder) Recommendation: (1) Approve the construction plans and contract documents for the ADA Improvements – Crosswalks in Area 9 Project, which are on file in the Department of Public Works; (2) Award a construction contract to Hardy & Harper, Inc. in the amount of $103,152; (3) Award a professional services contract for construction management and inspection to Sunbeam Consultin g, Inc. in the amount of $10,240; (4) Authorize the City Manager or Director of Finance to execute an amendment for up to an additional 10% ($10,315) as a project contingency for potential unforeseen conditions; and (5) Authorize the Mayor and City Clerk to execute the Construction Agreement, subject to approval as to form by the City Attorney. CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. PUBLIC HEARINGS: City Council Agenda July 16, 2019 Page 5 of 8 This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The May or will provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10) minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if requested). 1. Consideration and possible action to approve setting at zero the annual levy and assessments of the existing Citywide Landscaping and Lighting Maintenance District for Fiscal Year 2018-19 (Dragoo) (5 mins) Recommendation: (1) Conduct the public hearing on the proposed levy of the annual FY 19-20 Citywide Landscaping and Lighting Maintenance District; and (2) Adopt Resolution No. 2019___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DECLARING ITS INTENTION TO SET THE LEVY AT ZERO WITHIN THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FOR FISCAL YEAR 2019-2020 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE. 2. Consideration and possible action to adopt an adjustment to the existing annual sewer service charge for the Abalone Cove Sewer System (Dragoo) (10 mins) Recommendation: (1) Conduct the public hearing on the proposed levy of the annual Fiscal Year 2019-20 sewer service charge for the Abalone Cove Sewer System; and (2) Adopt Resolution No. 2019-__, a resolution of the City Council of the City of Rancho Palos Verdes approving a report in connection with the sewer service charge established pursuant to Chapter 13.06 of the Rancho Palos Verdes Municipal Code, and ordering that such charge be collected on the tax roll. REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 3. Consideration and possible action to receive and file a presentation on expanded wildfire prevention efforts within City-owned properties, and authorization of additional funding related to those additional efforts (O’Neil) (15 mins) Recommendation: (1) Receive and file a presentation on a Fuel Modification Plan for City-owned properties in order to expand wildfire prevention efforts on a regular basis; (2) Approve an additional appropriation of $50,000 to fund monitoring of protected flora and fauna by the Palos Verdes Peninsula Land Conservancy and/or a City-approved biologist related to fuel modification; (3) Approve an amendment to the Professional Services Agreement with Stay Green Inc. in a form approved by the City Attorney’s office; (4) Approve an amendment to the Professional Services Agreement with Hardy and Harper to scarify and compact the Burma Road Trail; (5) Approve an additional appropriation of $24,700 to fund the additional services to be performed by Hardy & Harper, Inc. for the related Burma Road Trail repairs; and (6) No action on a City Council Agenda July 16, 2019 Page 6 of 8 budget appropriation of $200,000 to expand the removal of non-native vegetation to further reduce fuel load within the Palos Verdes Nature Preserve. 4. Consideration and possible action to receive a report on the City’s green building and environmental programs and practices (Silva) (20 mins) Recommendation: (1) Receive and file a report on the City’s green building and environmental programs and practices available to the public; and (2) Initiate code amendment proceedings to Chapter 17.83 (Green Building Construction) of Title 17 (Zoning) of the Rancho Palos Verdes Municipal Code to update the green building standards and processing requirements 5. Consideration and possible action to introduce an ordinance revising the Special Event Permit process (Waters) (15 mins) Recommendation: Introduce Ordinance No. _________, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, REPEALING AND REPLACING CHAPTER 12.20 (SPECIAL EVENT PERMITS) OF TITLE 12 (STREETS, SIDEWALKS AND PUBLIC PLACES) OF THE RANCHO PALOS VERDES MUNICIPAL CODE. 6. Consideration and possible action to introduce an ordinance and waive first reading banning the possession and consumption of alcohol in City facilities, and the consumption of alcohol in public places; and revise an ordinance to eliminate the current language allowing smoking in designated areas in City facilities and expand the City’s prohibition on smoking to in or within 20 feet of City facilities (Waters) (15 mins) Recommendation: (1) Introduce Ordinance No.____, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES ADDING SECTION 12.16.160 (POSSESSION AND CONSUMPTION OF ALCOHOL PROHIBITED) TO CHAPTER 12.16 (STREETS, PARKS, AND RECREATIONAL FACILITIES) OF TITLE 12 (STREETS, SIDEWALKS AND PUBLIC PLACES) OF THE MUNICIPAL CODE, TO PROHIBIT OPEN CONTAINERS AND CONSUMPTION OF ALCOHOL IN ALL CITY FACILITIES; and (2) Introduce Ordinance No.____, AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES AMENDING SECTION 8.28.020 (SMOKING PROHIBITED) OF CHAPTER 8.28 (SMOKING IN RESTAURANTS, BARS AND CITY FACILITIES) OF TITLE 8 (HEALTH AND SAFETY) OF THE MUNICIPAL CODE, TO PROHIBIT SMOKING IN OR WITHIN 20 FEET OF ALL CITY FACILITIES CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification. FUTURE AGENDA ITEMS: This section is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section. City Council Agenda July 16, 2019 Page 7 of 8 CITY COUNCIL ORAL REPORTS: This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City’s website. 10 minutes has been allotted for this section. ADJOURNMENT: City Council Agenda July 16, 2019 Page 8 of 8 City Council Agendas and Staff Reports: Agendas and staff reports are available for public review within 72 hours of the meeting at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours Monday – Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City’s website www.rpvca.gov Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. Public Correspondence: We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including emails, submitted to the City are public records and may be posted on the City’s website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agendized item. In addition, City meetings may be televised and may be accessed through the City's website. Public Participation: Participants must speak from the podium using the lectern microphone; comments are to be directed to the City Council and not to the staff or the public; repe tition should be avoided; and reading a submission that has been copied or contained in the agenda will be discouraged. Public Comments: The City Council may limit the public input on any item based on the number of people requesting to speak, the length of the agenda, or the business of the Council. Conduct at the Council Meeting: The Mayor shall order removed from the Council Chambers any person(s) who commit the following acts at a meeting of the City Council: Disorderly, contemptuous or insolent beh avior toward the Council or any member thereof, tending to interrupt the due and orderly course of said meeting; a breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the Council from the audience; any other unlawful interference with the due and orderly course of the meeting. Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time. Continuation of Meeting: The City Council will adjourn its meetings on or before 11:00 p.m. and will not consider new business items after 10:15 p.m., unless the majority of the Council members who are present affirmatively vote either to extend the meeting after 11:00 p.m. or to consider new business after 10:15 p.m. If the meeting ends before all of the items listed on the agenda are completed, any unfinished business will be continued to the next succeeding day that is not a holiday, at a location to be determined. American with Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability -related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544 -5217 at least 48 hours prior to the meeting.